Item M5 M.5
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
March 21, 2019
Agenda Item Number: M.5
Agenda Item Summary #5298
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453-8774
N/A
AGENDA ITEM WORDING: Approval to negotiate with The Institute for Sustainable
Communities who was the sole respondent responding to the solicitation for conference planning
services in support of the llth Annual Climate Summit hosted by Monroe County in December
2019.
ITEM BACKGROUND: This item is to approve negotiation with The Institute for Sustainable
Communities ("Institute"), a not for profit entity that was the sole respondent to the Request for
Proposals for conference planning and implementation services for the 11 th Annual Southeast
Florida Regional Climate Change Summit to be held in Monroe County, scheduled for December 3-
5, 2019. The Summit is being hosted by Monroe County on behalf of the Southeast Florida Regional
Climate Change Compact, a four-county partnership created for the purpose of collaborative
planning and implementation of adaptation and mitigation strategies related to climate change.
The RFP was issued January 31, 2019 and proposals opened February 28, 2019. The Institute is
currently responsible for implementing work for the SE FL Climate Compact and coordinating the 4
counties communications and work products, and therefore familiar with the Summits and planning
needs.
PREVIOUS RELEVANT BOCC ACTION:
11/20/18: Approval of a Resolution that approves Monroe County hosting the llth Annual Climate
Summit in Key West on December 3-5, 2019 and authorizing the organizational procedures; and
providing for an effective date.
01/23/19: Approval to advertise for conference planning services in support of the llth Annual
Climate Summit hosted by Monroe County in December 2019.
CONTRACT/AGREEMENT CHANGES:
N/A
Packet Pg. 1659
M.5
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Proposal Tab - Climate Summit Planning Services
FINANCIAL IMPACT:
Effective Date: TBD Expiration Date: TBD
Total Dollar Value of Contract: TBD Total Cost to County: TBD
Current Year Portion: TBD
Budgeted: Yes, $50,000. Source of Funds: Sustainability Budgeted Funds
CPI: N/A Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount:
Grant: N/A County Match: N/A
Insurance Required: N/A Additional Details:
Budgeted Funds to be used.
REVIEWED BY:
Rhonda Haag Completed 03/01/2019 4:06 PM
Pedro Mercado Completed 03/01/2019 4:40 PM
Budget and Finance Completed 03/04/2019 8:09 AM
Maria Slavik Completed 03/04/2019 8:45 AM
Kathy Peters Completed 03/05/2019 5:43 PM
Board of County Commissioners Pending 03/21/2019 9:00 AM
Packet Pg. 1660
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