FY2017-FY2019 1st Amendment 03/21/2019 GVS COURTq c
Kevin Madok, CPA
Clerk of the Circuit Court& Comptroller— Monroe Count Florida
o p Y,
E cOVN
DATE: April 4, 2019
TO: Lindsey Ballard, Aide
to the County Administrator
FROM: Pamela G. Hancock, D.C.
SUBJECT: March 21s`BOCC Meeting
Attached is an electronic copy of Item M6, 1 st Amendment to Monroe County Audit
Contract, dated January 17, 2018, with Cherry Bekaert LLP, for your handling.
Should you have any questions,please feel free to contact me at (305) 292-3550. Thank
you.
cc: County Attorney_
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
COUNTY OF MONROE
AUDIT CONTRACT •
FIRST AMENDMENT
(EXERCISING OPTION TO EXTEND FOR ADDITIONAL YEAR AND ADDING ONE
ADDITIONAL YEAR TO THE CONTRACT)
This is an amendment (First Amendment) to the contract dated January 17, 2018 ("Audit
Contract") by and between the Board of County Commissioners of Monroe County, Florida
(hereinafter "County") and Cherry Bekaert L.L.P. (hereinafter "Auditor"), a Certified Public
Accountant limited liability partnership licensed to do business in the State of Florida(collectively,
the"Parties").
WHEREAS,on January 17,2018,the parties entered into the Audit Contract covering the external
audit of the County's finances for fiscal years ending September 30,2017 and September 30,2018;
and
WHEREAS, Paragraph 3 of the Audit Contract states that the parties may exercise an option to .
extend the Audit Contract for one (1) additional year, to cover the audit for the fiscal year ending
September 30,2019,with the concurrence of the Monroe County Board of County Commissioners
and annual availability of an appropriation; and
WHEREAS, the County wishes to exercise the option to extend the Audit Contract for the
additional year, and the Auditor agrees with the extension; and
WHEREAS, in addition, each member of the Monroe County Audit Committee, composed of
representatives of the five constitutional officers in the County and a member of the board of
county commissioners pursuant to F.S. 218.391, was individually polled, and each one
recommends adding one (1) additional year to the audit contract, to cover the audit for the fiscal
year ending September 30, 2020.
NOW, THEREFORE, in consideration of the mutual promises, benefits and covenants set forth
herein,the Parties agree as follows:
1. Under Section 3, TERMS OF ENGAGEMENT, a new paragraph 3.1 is added, to
read as follows:
3.1 This Agreement is hereby extended for two (2) additional years, until the
completion of the financial audit for the fiscal year ending September 30,2020.
2. Under Section 4, COMPENSATION AND TERMS OF PAYMENT, a new
paragraph 4.1 is added, to read as follows:
4.1 For preparation of the audit covering the fiscal year ending September 30,
2019,the COUNTY shall pay to the AUDITOR a fixed fee for the annual audit of
the COUNTY's financial statements in the amount of three hundred ten thousand
and no cents ($310,000.00) for the audit. For preparation of the audit covering the
I"Amendment Cherry 13ekaert L.L.P.
fiscal year ending, the SeptemPartieshberereto 30have, 2020, thecaused COthisUNTYagreement shall paybe to texecutehe AUDITOR
a fixed fee for the annual audit of the COUNTY'S financial statements in the
amount of three hundred twelve thousand and no cents ($312,000.00). These fees
are all-inclusive, and no charge for travel, telephone bills, copying or any other
related fees or expenses shall be billed. The hourly fees shown in Section 4 of the
Audit Contract, applicable to extra work requested by the COUNTY, remain
unchanged. Payment under this agreement is contingent upon annual appropriation
by the Monroe County Board of County Commissioners.
3. In all other respects,the terms and conditions of the Audit Contract remain in full
force and effect.
t�` 1} 4:>' ii.
! ESS EREOF to the
�:` :;s ear first above written.
.",.,. c ` : KEVIN MADOK, Clerk BOARD OF LINTY COMMISSIONERS
.'
41/40111-eou.e,' OF MO, R OU LORIDA
•
By.G-74.4„...,44,,Lim...„4.....L..„
By: _
sizt 1 i-et Y
Deputy Clerk Mayor/Chairperson
Witness: CHERRY BEKAERT,LLP
By: By:
Partner
Printed Name: Printed Name: Edward Burke
ca;: APPROVED AS TO FORM:
.. = c� . MONROE COUNTY ATTORNEY'S OFFICE
o .� apt.:
. 13._ cc Lt.i
Digitally signed by Cynthia L.Hall
, DN:cn=Cynthia L.Hall,o=Monroe
_- p;. - J` :3i t• County BOCC,ou,email=hall
G3. ��' cynthia@monroecounty-fl.gov,c=US
- _ Vil: Date:2019.04.04 10:58:16 04'00'
1"Amendment Cheny Bekaert L.L.P.
2
DATE(M ONYYY)
ACC)RDO CERTIFICATE OF LIABILITY INSURANCE
kaI L 9/27/2018
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION 15 WAIVED,subject to
the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsements.
PRODUCER CONTACT Cherice Tracy
Scott Insurance(Rich) PHONE 804-545-2234 FAx .434-455-8524
17
17aQ Bayberry coup Ste.zaQ EMAIL
Richmond VA 23226 etraqy@scotdns.com
INSURERISI AFFORDINGCOVERAGE NAICit
INSURER A:Great Northern Insurance Company( A++ 20303
INSURED CHERR,,2 INSURER B:Federal Insurance Company A++ 20281
Cherry Bekaert LLP;Cherry Bekaert Wealth Mgmt LLC INSURER C.
Cherry Bekaert-Chernoff Diamond LLC
Cherry Bekaert International,Inc.;THlnclt LLC INSURER D:
PO Box 27327 INSURER E:
Richmond VA 23261-7327
INSURER F.
COVERAGES CERTIFICATE NUMBER:484782588 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REOUAEMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
....... _ . _ ............. ............ .......�
INSRI ADDL UBR R .� POLICYEXP�W� . .
LIN I TYPE OF INSURANCE ' A III NU POLICY EFF„ LIMITS
..LIAER.ITY 75SM7-97 RIB' IX 1N1ftII16 1"911@619 EACH OCCURRENCE $1 ODOOLIO,,,
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CLAIMS-MADE OCCUR ^�la nk .I ,r�,II7�0;0,L.. $7 000000
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EXCESS LIAR rT'NTI N rCLA1M,v MADE t AywGAT .. $7Vk 0iV11'I i0l(n11i, .. .
A WORKERSCOMPENSATION utIXmutt'1V-"! 1drk1l`,1i'a1B 1 '12018 X Rir TH
AND EMPLOYERS'LIABILITY YIN
ANY PROPMETORIPARTNERIEXECUrog E L,EACH ACCIDENT S 1 0t,Y1.0.1i00
OFFICERIMEMBEREXCLUDED? N NIA' "
(Mandatory In NHI ❑ E L.DISEASE-EA EMPLOYIf E describe under t WMt IXo17RD
0ESCR1PTIr N OF OPERATIONS below �' E L.DISEASE-POLICY LIMIIII $1,000,000,^ ^O
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DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES IACORO 101,Additional Remarks Sehedu0s,may be ansched it more space Is requiradl
Workers Compensation:Partners Not Eligible for Coverage In the State of Rhode Island
Monroe County BCC Is additional Insured as respects general and auto liability for work performed by the Named Insured if required by written contract,
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
Monroe County BOCC
1100 Simonton Street ALIT DRIZEOREPRESENTATIVE
Key West FL 33040
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