PSO2019/01-3 FY18 Airline Rates & Charges PURCHASE/SERVICE ORDER
FOR
MONROE COUNTY,FLORIDA
Consultant: Newton &Associates, Inc. Purchase/Service Order No. 2019/1-3
Re: Financial Consulting Services Agreement, Dated February 15, 2017
Project Name: Year End Reconciliation- FY 2018 Airline Rates and Charges
Description of Services:
End of Year Reconciliation of Fiscal Year 2018 Airline Rates and Charges
(See Attachment"A",Scope of Services)
Compensation:
Lump Sum Fee: $24,500.00
Schedule:
Start Date: Date Approved By County
Days to Complete: 360
Prepared By: Approved By:
Newton &Associates, Inc. Monroe County Department of Airports
Date: / - (- 20/ '/ Date: `i- t I I
Authorized by:
Asst.
Date:
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Attachment"A"
SCOPE OF SERVICES
Key West International Airport
Year End Reconciliation
Fiscal Years 2018 Airline Rates and Charges Analyses
A. Scope Objective: This scope of services will include financial consulting services
necessary to recalculate and reconcile the FY 2018 airline rates and charges at the Key
West International Airport. The reconciliation will be based on a cost recovery
(compensatory) methodology using audited end-of-year operating and maintenance
expenses and airline activity. Recommended adjustments for the end-of-year
reconciliation will be provided to the Director of Airports and other County personnel
for finalization and distribution to the airlines serving the Airport.
B. Service Tasks:
(1) Rates&Charges Reconciliation Coordination and Strategy
Formulation. NAI will coordinate with Airport Management, County
representatives and others as necessary to review and compile actual end-of-
year audited operating and maintenance expenses and capital expenses for
Fiscal Year 2018 in preparation of the FY 2018 Airline Rates and Charges
Reconciliation.
(2) Calculate End-of-Year Reconciliations for Fiscal Year Ending 2018
Airline Rates and Charges. NAI will prepare an end-of-year reconciliation to
airline rates and charges for FY 2018 based on audited end-of-year operating and
maintenance expenses and airline activity for the Key West International Airport
reviewed under Task 1 of this scope of services. The results of the reconciliation
will be reviewed with airport Management (others as necessary) and make any
required adjustments to finalize the calculations.
2
(3) Airline Coordination. NAI will prepare a letter of transmittal and
airline reconciled rates and charges packages for distribution to the airlines
serving the Airport and which paid rates and charges during FY 2018. NAI will
also prepare a reconciliation review presentation and present same at the
airport to the airlines which serve EYW. NAI will facilitate questions and requests
which may be presented by the airlines on the reconciliations and make any
necessary adjustments to same. Upon finalization of the reconciliation NAI will
distribute same to the airlines for their records.
(4) Invoice Assistance. NAI will assist the Airport as necessary in
preparation of individual airline reconciliation billing or refund statements.
Assumptions:We have budgeted one,two-person,two-night trip to the Airport to for
the rates and charges reconciliation airline presentation meeting.
Fee: This service will be performed for a Lump Sum Fee of$24,500.00.
3
FD CTI'N
Florida Department of Transportation
RON DESANTIS 1000 NW 111 Avenue ERIK THIBAULT
GOVERNOR Miami,FL 33172-5800 SECRETARY
April 1,2019
Beth Leto
Sr.Airport Business Manager
Key West International Airport
Monroe County Airports
3491 South Roosevelt Blvd.,
Key West, FL 33040
RE.: Key West International Airport Planning Studies
FM#439285-1-94-01 Contract G0E77
Dear Ms. Leto:
The Modal Development Office is in receipt of Monroe County's request for the use of EYW Planning Studies
Grant for Airport Rates and Charges reconciliation, analysis and recalculation at Key West International Airport:
Financial Consulting Services to be provided by Newton &Associates for the following:
$24,500 total amount to complete the Airport's FY2018 Year-end-rates and charges
reconciliation.
a $24,500 total amount to complete the Airport's FY2019 Mid-year rates & charges analysis
and recalculation.
Note: All signed PSOs and completed reports shall be submitted to the Department for our record.
Based on the information provided, FDOT concurs with Monroe County's request. Only expenses incurred on or
after the date of the fully executed JPA/PTGA and otherwise eligible under the Agreement shall be reimbursed to
Monroe County Airports—Key West International Airport.
Should you have any questions or need additional information, please feel free to call me at(305)470-5411.
Sincerely,
Sunshine D. Cayubit
Aviation& Seaport Programs Administrator
Office of Modal Development-FDOT-District 6
Cc: Dionne Richardson
File
www.fdot.gov