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11/13/2006 Organizational Meeting MINUTES OF THE 2006/1 MONROE COUNTY VALUE ADJUSTMENT BOARD Organizational Meeting Harvey Government Center Monday,November 13, 2006 The Organizational Meeting of the Monroe County Value Adjustment Board convened at 10:00 a.m., on the above date, at the Harvey Government Center located at 1100 Truman Avenue, Key West. Present and answering to roll call were Mayor Charles "Sonny" McCoy, Commissioner George Neugent, Commissioner Dixie Spehar, and School Board Member John Dick. Absent was School Board Member Duncan Mathewson. Also present were Danny L. Kolhage, Clerk, Pamela Hancock, Deputy Clerk; Karl Borglum, Assistant Property Appraiser; Suzanne A. Hutton, County Attorney; and Attorney Joe Dingess, representing the Property Appraiser. Motion was made by Commissioner Neugent and seconded by Commissioner Spehar to nominate Mayor McCoy to serve as Chairman of the 2006 Value Adjustment Board. Motion carried unanimously. Motion was made by Commissioner Spehar and seconded by Commissioner Neugent to nominate Commissioner Neugent to serve as Vice-Chairman of the 2006 Value Adjustment Board. Motion carried unanimously. Pamela Hancock, Deputy Clerk reported on petitions filed as follows: 1. Homestead Petitions 154 Petitions filed- 58 Petitions resolved 89 Lower Keys/Key West 17 Middle Keys 48 Upper Keys 2. Real Property Petitions 614 Petitions filed 263 Lower Keys/Key West 165 Middle Keys 186 Upper Keys 3. Tangible Personal Property Petitions 58 Petitions filed 38 Lower Keys/Key West 4 Middle Keys 16 Upper Keys 11/13/2006 2006/2 4. Late Filed Petitions— 74 Petitions filed Exemption Petitions— 13 Petitions late filed 9 Lower Keys 2 Middle Keys 2 Upper Keys Valuation Petitions— 61 Petitions late filed 32 Lowers Keys 18 Middle Keys 11 Upper Keys Motion was made by Commissioner Spehar and seconded by Commissioner Neugent to schedule the late filed petitions to demonstrate the just cause for filing a late petition, with the Special Magistrates, prior to being scheduled for a hearing. Motion carried unanimously. Danny L. Kolhage, Clerk addressed the Board. After discussion, motion was made by Commissioner Spehar and School Board Member John Dick to not accept any more late filed petitions. Motion carried unanimously. Motion was made by Commissioner Neugent and seconded by Commissioner Spehar to adopt the following Resolution implementing the authorization provided for in Section 194.013, Florida Statutes, to require a filing fee for certain petitions filed with the Board. Motion carried unanimously. RESOLUTION NO. VAB 001-2006 Said Resolution is incorporated herein by reference. Motion was made by Commissioner Neugent and seconded by Commissioner Spehar to adopt the following Resolution authorizing changes to the Administrative Rules. Motion carried unanimously. RESOLUTION NO. VAB 002-2006 Said Resolution is incorporated herein by reference. Joe Dingess, representing the Property Appraiser addressed the Board concerning the late filed petitions. No official action was taken. Suzanne Hutton, County Attorney addressed the Board concerning outside counsel to represent the Value Adjustment Board. Motion was made by Commissioner Spehar and seconded by Commissioner Neugent to keep staff as counsel to the Value Adjustment Board. After discussion, roll call vote was taken with the following results: Mayor McCoy Yes Commissioner Neugent No Commissioner Spehar Yes School Board Member Dick Yes 11/13/2006 2006/3 Motion carried. Board discussed the review and selection of Applicants for Special Magistrate Positions, and authorized execution of Contracts with the selected Special Magistrates. Attorney William Webster, applicant for Exemptions and Classifications Special Magistrate addressed the Board. After discussion, motion was made by Commissioner Spehar and seconded by Commissioner Neugent to appoint Attorney William Webster to serve as Special Magistrate for the 2006 Value Adjustment Board to hear issues of Exemptions and Classifications. Motion carried unanimously. Motion was made by Commissioner Neugent and seconded by Commissioner Spehar to also appoint Attorney Lee Rohe to serve as Special Magistrate for the 2006 Value Adjustment Board to hear issues of Exemptions and Classifications. Motion carried unanimously. Both attorneys have been appointed conditioned on there being no conflicts of interest. Motion was made by Commissioner Spehar and seconded by Commissioner Neugent to appoint Regina Corcoran and Patricia Peacock McGrath to serve as Special Magistrates for the 2006 Value Adjustment Board to hear issues of Valuation of Real Estate. Motion carried unanimously. Motion was made by Commissioner Neugent and seconded by School Board Member John Dick to appoint Martin Barrett to serve as Special Magistrate for the 2006 Value Adjustment Board to hear issues of Tangible Personal Property. Motion carried unanimously. Mrs. Hancock advised the Board of the previous year Special Magistrate Fees as follows: the 2005 Value Adjustment Board approved Special Magistrate fees at $150.00 per hour, with a guaranteed four hours, and no travel reimbursements. Motion was made by Commissioner Neugent and seconded by School Board Member John Dick to approve the Special Magistrate fees at last years rate. Motion carried unanimously. Motion was made by Commissioner Spehar and seconded by School Board Member John Dick to approve the Special Master's schedule. Motion carried unanimously. Said list is attached hereto. Motion was made by Commissioner Spehar and seconded by Commissioner Neugent approving the tentative Final Meeting date of Friday, March 9, 2007 - 10:00 a.m., at the Harvey Government Center. Motion carried unanimously. There being no further business to come before the Board, the meeting was adjourned. Respectfully submitted, Danny L. Kolhage, Clerk to the Value Adjustment Board of Monroe County 4 . 11/13/2006 2006/4 by: Pamela G. Hancock, Deputy Clerk to the Value Adjustment Board 11/13/2006 2006/5 2006 Special Magistrate's Schedule Key Largo Library-December 12, 2006, 9:00 a.m. to 5:00 p.m. (Exemption) Key Largo Library-December 13, 2006, 9:00 a.m. to 5:00 p.m. (Exemption) Marathon EOC-December 14, 2006, 9:00 a.m. to 5:00 p.m. (Tangible) KW Harvey Building - December 18, 2006, 9:00 a.m. to 5:00 p.m. (Exemption) KW Harvey Building-January 11, 2007, 9:00 a.m. to 5:00 p.m. (Exemption) KW Harvey Building-January 12, 2007, 9:00 a.m. to 5:00 p.m. (Exemption) Marathon EOC-January 22, 2007, 9:00 a.m. to 5:00 p.m. (Exemption) KW Harvey Building-January 29, 2007, 8:30 a.m. to 6:00 p.m. (Valuation) KW Harvey Building-January 30, 2007, 8:30 a.m. to 6:00 p.m. (Valuation) KW Harvey Building-January 31, 2007, 8:30 a.m. to 6:00 p.m. (Valuation) KW Harvey Building-February 1, 2007, 8:30 a.m. to 6:00 p.m. (Valuation) KW Harvey Building-February 2, 2007, 8:30 a.m. to 6:00 p.m. (Valuation) Marathon EOC -February 6, 2007, 8:30 a.m. to 6:00 p.m. (Valuation) Marathon EOC -February 7, 2007, 8:30 a.m. to 6:00 p.m. (Valuation) Marathon EOC-February 8, 2007, 8:30 a.m. to 6:00 p.m. (Valuation) Marathon EOC-February 9, 2007, 8:30 a.m. to 6:00 p.m. (Valuation) NOTE: The Key Largo Library can not be scheduled until later for Valuation KW Harvey Building-February 23, 2007, 8:30 a.m. to 6:00 p.m. (Reschedules) Marathon EOC-February 26, 2007, 8:30 a.m. to 6:00 p.m. (Reschedules)