Item C20 C.20
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
April 17, 2019
Agenda Item Number: C20
Agenda Item Summary #5388
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809-5200
none
AGENDA ITEM WORDING: Approval of Time Extension only (no increase in original cost)
with Jacobs Project Management Co. for Task Order No. 12/14-66 Services Authorized:
Supplemental 1- Drainage Improvements Phase 2 & 3 Construction Support and RPR Services at
Key West International Airport.
ITEM BACKGROUND: This is to provide construction support and resident project
representative (RPR) services for the Drainage Improvements Phase 2 & 3 project at Key West
International Airport(EYW), as described in Exhibit A-Scope of Work.
PREVIOUS RELEVANT BOCC ACTION:
: Approval of Task Order No. 12/14-66 with Jacobs Management Co. dated November 22, 2016
item F-10.
CONTRACT/AGREEMENT CHANGES:
This amendment extends the term of the original task order execution date from 365 days to 1,460
days.
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
PS041214-66 Time Ext.-Jacobs
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: Services will cease by 1,460 days
Total Dollar Value of Contract:
Total Cost to County: n/a
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Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: no If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Beth Leto Completed 03/26/2019 7:45 AM
Richard Strickland Completed 03/26/2019 8:58 AM
Pedro Mercado Completed 03/26/2019 9:19 AM
Budget and Finance Completed 03/27/2019 8:57 AM
Maria Slavik Completed 03/28/2019 2:40 PM
Kathy Peters Completed 03/28/2019 3:50 PM
Board of County Commissioners Pending 04/17/2019 9:00 AM
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MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date Upon Execution Task Order No. 12/14-66
D& - . 1. -
Client Project No. V - ,. 1 Engineer Project No. E9Y16766 (S1)
This Task Order is entered into on the effective date noted above pursuant to the "Master
Agreement for Professional Services" between Monroe County, Florida ("Client") and JACOBS
PROJECT MANAGEMENT CO. ("Consultant"), dated February 15, 2017 ("Agreement"). The
Agreement is incorporated herein and forms an integral part of this Task Order.
Services Authorized — Supplemental No. 1 — Drainage Improvements Phase 2 & 3
Construction Support and RPR Services
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Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and 00
incorporated herein, which Exhibit A is marked with the above noted Task Order No. and consists
of 3 page(s).
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Pricing 0
N/A Time and Expense per Agreement and Appendix B to the Agreement.
X Firm Fixed Price of$ 349,305.00
N/A Other(Describe): E
Schedule (THIS IS A TIME EXTENSION REQUEST)
Services may commence on Execution (Date approved by Monroe County, 11/22/16) v
Services will cease by 1,4160 days
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Other
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA
By
Mayor/Chairman
CONSULTANT:
JACOBS PROJECT MANAGEMENT CO
By
._ _ Geographical icaOperations
perasManager~:ON
AN EY
Fil e:-A45rfl 4PS Monroe County J MERCADO
Pagel of 1 A8SI8YA�q ; 1TOFNEY `
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Exhibit A—Scope of Work(12/14-66)
Monroe County
Key West International Airport
Drainage Improvements Phase 2&3
Construction Support and RPR Services
SCOPE F WORK
Jacobs will provide construction support and resident project representative(RPR)services for
the"Drainage Improvements Phase 2 &3" project at Key West International Airport(EYW).
These construction services will provide the following:
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ASSUMPTIONS
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■ Construction phase services are based on an anticipated duration of 182 calendar days 00
of construction in field. In the event the construction duration exceeds the calendar days
listed above, Jacobs reserves the right to revise our proposal.
■ Jacobs Project Management Company will invoice on a percent complete, including
expenses,to compensate the level of effort required for each assignment. U)
■ All as-built drawings to be provided to Jacobs in electronic(AutoCad)format and hard 0
copy(printed)format.
■ Construction Support services are based upon the following: 40 civil and electrical shop
drawings/product submittals. Our assumption is 80%of submittals will be approved on
the first review and 20%will require re-submittal for further review, respond to 20 0
Contractor RFI's.
ARTICLE D—CONSTRUCTION ADMINISTRATION SERVICES
1. Prepare and issue conformed drawings for construction. IL
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2. Prepare and issue construction contract to the awarded low bidder.
3. Issue a"Notice to Proceed,"on behalf of the Airport, to the Contractor.
4. Review the Contractor's construction schedule.
5. Prepare for and attend the Pre-Construction conference.
6. Review all shop drawing submittals for conformance to the plans and specifications and
respond to the CONTRACTOR and Airport with detailed summary of the applicability and
acceptability of the shop drawing.
7. Respond to Contractor's RFI's.
8. Attend pre-activity meeting for wet well/injection pump construction.
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9. Attend site visits and bi-weekly progress meetings. Observe work in progress and provide
reports to Owner. Assume thirteen(13)site visits throughout the course of the construction
project.
10.Provide general supervision and administrative support for resident project representative
(RPR).
11. Review and approve estimates submitted by the Contractor for progress/final payments.
12. Prepare Field Sketches.
13. Prepare and negotiate change orders, as necessary. Assume two change orders.
14. Attend final inspection meeting.
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15.Review Closeout Documentation.
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16. Review quality assurance testing results. IL
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17. Prepare record drawings and provide hardcopies and electronic files to the Airport.
18. Prepare and submit FAA closeout documentation and prepare and process final change U)
order.
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Services for Article D will be provided under a lump sum basis.
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AMENDMENT TO ARTICLE E-RESIDENT PROJECT REPRESENTATIVE (RPR) E
1. Attend pre-construction conference.
2. Coordinate and attend progress meetings with the contractor,Airport, and any other v
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interested parties, as required prior to construction(e.g. Staging area coordination,setting
up Contractor's trailer.).
3. Provide full-time RPR services for the work associated with the project. The RPR for the
project shall have field experience in the type of work to be performed, be fully qualified to
make interpretations, decisions, field computations,and have knowledge of testing
requirements and procedures.
The RPR shall be responsible for the following:
• Checking of construction activities to ensure compliance with the plans and
specifications. Inform the contractor and County of any work,which is in non-
compliance.
• Coordinate quality assurance tests and verify they have been performed at the
frequency stated in the specifications.
• Review certifications for conformance with the specifications.
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• Document quantities of materials used on the project by actual measurements and
computations in a field notebook or computer printout retained in a folder.
• Maintain a set of working drawings on the job site, which can be used to prepare"As-
Built" drawings.
• Review the test reports and certifications for conformance with the specifications and
maintain a file for all reports and certifications.
• Inform the County of deficiencies so corrections can be made and retesting performed.
• Jacobs does not have control over or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures of construction or
for safety precautions and programs in connection with the work, since these are solely
the CONTRACTOR'S responsibility under the contract for construction. v
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• Jacobs shall make every reasonable effort to ensure that the CONTRACTOR completes (s
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the work in accordance with the current approved schedule and carries out the work in 00
accordance with the contract documents.
• Review close out documentation.
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• Review payment requests and certified payrolls from the contractor.
• Maintain a diary, which will contain entries made and signed by the resident engineer.
Each entry should include the following, plus any additional pertinent data:
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a. Date and weather conditions.
b. Names of important visitors.
c. Construction work in progress and location.
d. Size of contractor's work force and equipment in use.
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e. Number of hours worked per day for contractor and subcontractors.
4. Quality Assurance Testing of Construction Materials will be provided by our subconsultant,
Tierra South Florida.
5. Process engineer to be on site for start-up testing for each injection well. Total of two wells
to be installed. Assume 3 days per start up.
6. Attend final inspection and create punch list.
7. Attend follow up site visit to confirm completion of punch list items.
Services for Article E will be provided under a lump sum basis.
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JACOBS ENGINEERING GROUF JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key West International Airport
Project:
Drainage Improvements Phase 2&3-Construction Support and RPR Services(112114-66)
FEE SUMMARY
BASIC SERWCE
Hours Fee DBE AMOUNT
Article A:Data Collection 0 $ S
Article B:Design,Specifications and Meetings 0 $ S
Article C:Bidding Phase Services 0 $ S
Article D:Constructon Phase Services 523 $ 101,165 S
Article E:RPR Services 1,112 210.754 C14
Emil--B..[c Services Lump Sum Fee 1,635 $ 311,919 $ o
SPECIAL SERVICES Hours Fee DBE AMOUNT (L
00
Article E:RPR Services Tie na-Geotechnicat $ 37,386 $ 37.386
Total S eclat Services Lump Sum Fee _ ____ 7,386 $ 37,386 U)
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TOTAL LUMP SUM PROJECT FEE 1,635
$ 349,305—f--T=—,386 0
DBE Percentage 10.70%
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$349.305
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JACOB9 ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport
Key W t Internadonal Airport
Project*
Drainage Improvements Phase,2 6 3-Construction Support and RPR SeMm(tzrt )
Article U:Construction A Wetrodon
6's.rr4 Sr. FaSed sr.
are,slamp,Sipe Issue canitented
{ DwMnp(51 S ) S .0 ions 4 g 16 28
7 prepare and baur Construction Contract 4 4
3 {ssuo Notice,to procad 2 2
4 st aim Conauctoes Schedule 4 4
5 Pmpm Por and word Pre-Construmen ConC N N 86
6 Rmiew shop drawings and subminah {6 36 16 40 {Og
Cd
T ItespondwRN's 52 16 18 76
S Aftald PmAdMfy%fearing injection Well 32
(Etatrical Pump} 32
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00
Aftand She Visits and tli•Wvddy Prolima
9 Pm edinga(Say 13 Visit$) I� ON
10 Depend Stipervision and Suppan to RPR It N 16 32
It oF'iakl Sleet Ckad ti 4 N g U)
12 Rawkc.and Appawc Cmwwm Pay Ral(Say 7) 7 m 7 0
93 and Negoaiate a (As. a 2) 2 N N t6
04 Adend Finn(Ins w iim(Pump,CWH,Men) 24 12
w15 Rview Closstra Dw=wwdw 4 4 4)
06 Raalew QA tat results 2 2
17 Pmpm and Submit Record Drawkslip 4 4 24 32
to PrepareSubmit FAA CE ut Dotumentaflatwd
PA YE tA S f123 E6Final g
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65Al.HOURS tlEi4919�ZFOT
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S 220.00 400 .. 55.0 4Q00 - 4! 0 S442 S 9. S � Y5 ffi fR)tt5Tl49 N
T. t010
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TOTAL PAYROLL S W
subamuhanu Sq
Ea es S 21.OTY
5 Alrfam(t@S )a2 S I .o0 Lump Sm Fee Total S t556S
LadlpaWabcab per Dim(W$ )X 2 People S WOO
N Airfam(2 0) $ 120040 °-0TAl.FEE S l6l l65 �
LodgivIpMeals Per Diem(k@3 )X 2 People S 609.00
9 Ai (13ot ) $ 7. 00
L'teiginwMadsPer Diem(I3 3304) Y 3,952.00
04 AEeFare(O@5 )a3 S 131013.00
LoftivWMeah Par Diem(I@S304)X 3 People S W100
DEP P ioin6 S LSW.00
misa park{ 'ring S 1.497.00
T tiapentat S 21,077,00
Sa rrsul6atrla
Tend Subs S
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JACOBS ENGINEERING GROUP JOB HOUR AND F
Monroe County
Airport:
Key West International Airport
Project:
Drainage Improvements Phase 2&3-Construction Support and RP R Services(121I446)
Article FtRPR
Sr, "not Sr,CADD
WORK rrEM D"r Nuclear Scanner Holdneser Engineer Designer Tesib Clerked TOTAL
I Attend Pre-Construction,Meeting 8 1
2 Coattimme and Annod Progress Meetings Included In Item NaJ
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3 Perform full-time resident inspection scivices(26 1040 1040
weeks Q,5 da s or week Q R hr d-1
4 Prtvide QA Testing See Tierra Below
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5 Stan Upfcommisnotsins Injection Wells 48 49 T_
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6 Anend Punch List Inspection 9 (n
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7 Anand Follow Up Inspection 8 a 00
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TOTAL LiOtIAS X
0 01 491 1064 01 1112
RATE =220=0 W
S #SI 9=5 S W .�F 00 S 85.001 S 9�114000 S 12100 f-90.S=6'4�0 20
PAYROLL ESTIMATE S • $ 6.7""
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Ailklmal-111=& TOTAL PAYROLL $ 137,592
Timm S 37396 Subconsulmists $ 37.386
Total Subs S 37.386 Expenses S 73.162 (0 i
Lump Sum Fee Total S 249.140
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11Lk —KHEML TOTAL FEE S 248,140
I Airfase(1@$600) S 600.00
LodghsWMeafls Per Diem(I@S304) S 304.00 0
Airfue(Assume 2 trips hamdMonth for 6 months) (n
3 (12@S600) S 7.200 IL
LodginglMeds Per Diem(158 night @ 5304) S 48.032
Postal Vehicle is months Crag SI.200/mouth) S 7,200
5 Aid (I@S600)x 2 Trips S 1 Z0.00
LodginglMeah Per Diem(3@004)x 2 S 1.824.00 E
0 Airfare(lin 4S600) S 600.00
Ledging1hicals Per Diem(1@5304) S 304.00
7 Ablare(l@$600) 5 600.00
Lodginglicleals Per Diem(I@S3G4) S 304.00
Misc.,Gas,Parking S4.994.00
Total Expenses S 73J62
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