Item C08 C.8
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
April 17, 2019
Agenda Item Number: C.8
Agenda Item Summary #5349
BULK ITEM: Yes DEPARTMENT: Information Technology
TIME APPROXIMATE: STAFF CONTACT: Alan MacEachern (305) 295-5110
N/A
AGENDA ITEM WORDING: Permission to utilize AT&T's, no cost, Business Trade-In program
to dispose of surplus cellular equipment in an environmentally responsible manner, with possible
credit to the AT&T mobility monthly invoice for any/all equipment determined to have value at
trade-in.
ITEM BACKGROUND: lPhones and IPads which have been turned in (either through
replacement with a new model or because they are broken)have been accumulating because there is
not an easy, automated way to remove the data off of the devices. AT&T now offers a program
whereby they will accept old phones and tablets and securely erase the data on them. Additionally,
once the data has been erased, they will review the equipment for an opportunity to refurbish it and
resell it. If they determine there is still value in the equipment, AT&T will credit our cellular bill by
that amount. We are asking for your permission to utilize this program for our existing inventory of
old cellular equipment— as well as permission to utilize it on an ongoing fashion so that we don't
build up another significant inventory.
In accordance with the County's purchasing policy and F.S. 274.06, in consideration of the best
interest of the County and the most efficient and cost-effective means of disposal, it is recommended
that the Board approve this disposal method for this surplus equipment which is valued at less than
$5,000. The cell phones cannot be offer for sale until such information is cleared which would be at
a cost to the County. There are currently no local vendors with the skillset, certifications and interest
to perform this activity.
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
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C.8
DOCUMENTATION:
FINANCIAL IMPACT:
Effective Date: 4-17-2019
Expiration Date: N/A
Total Dollar Value of Contract: N/A
Total Cost to County: N/A
Current Year Portion: N/A
Budgeted: N/A
Source of Funds: N/A
CPI:
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant: N/A
County Match: N/A
Insurance Required: N/A
Additional Details:
NONE
REVIEWED BY:
Alan MacEachern Completed 03/26/2019 3:54 PM
Assistant County Administrator Christine Hurley Completed
04/01/2019 1:33 PM
Christine Limbert Completed 04/01/2019 2:49 PM
Budget and Finance Completed 04/01/2019 3:00 PM
Maria Slavik Completed 04/01/2019 3:13 PM
Kathy Peters Completed 04/01/2019 4:21 PM
Board of County Commissioners Pending 04/17/2019 9:00 AM
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