Item C13 C.13
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
April 17, 2019
Agenda Item Number: C.13
Agenda Item Summary #5372
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809-5200
none
AGENDA ITEM WORDING: Approval of Change Order No. 9 with Charley Toppino & Sons,
Inc. awarding Bid Additive 42 in the amount of$406,510.40 for the Key West International Airport
Drainage Improvements Project Phase 2 & 3. Total project cost to be funded by the FAA Grant 37-
56 (90%) and Airport Operating Fund 404 (10%).
ITEM BACKGROUND: Two bids were received for this project on June 8, 2016, and Charley
Toppino & Sons, Inc. was the low bidder. The contract was awarded in November 2016, but due to
lack of funding, Bid Alternative #2 was not awarded. With FAA's approval, and the recent
availability of additional FAA funding, staff recommends awarding bid alterative 42 incorporated
into this change order.
PREVIOUS RELEVANT BOCC ACTION:
Awarded original bid and contract to Charley Toppino & Sons, Inc. on November 22, 2016.
CONTRACT/AGREEMENT CHANGES:
Awards bid alternative 42 in the amount of$406,510.40
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
TOPPINO Drainage CO 49
FINANCIAL IMPACT:
Effective Date: Upon Construction Notice to Proceed(NTP)
Expiration Date: June 3, 2019
Total Dollar Value of Contract: $406,510.40
Total Cost to County: n/a
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C.13
Current Year Portion:
Budgeted: Yes
Source of Funds: 90% FAA Grant/10% Airport Fund 404
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Beth Leto Completed 03/24/2019 2:49 PM
Richard Strickland Completed 03/24/2019 3:33 PM
Pedro Mercado Completed 03/25/2019 9:46 AM
Budget and Finance Completed 03/26/2019 10:31 AM
Maria Slavik Completed 03/26/2019 10:50 AM
Kathy Peters Completed 03/28/2019 12:15 PM
Board of County Commissioners Pending 04/17/2019 9:00 AM
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C.13.a
Jacobs Key West International Airport 02/19
Monroe County
Drainage Improvements Phase 2&3
Project No. GAKAP149
CHANGE ORDER
PROJECT: CHANGE ORDER NO.: 9
Draina a Im rovements .,
Phase 2&3 INITIATED ON: February 27,2019
CONTRACT: GAKAP149
TO(Contractor):Charley Toppino&Sons
129 Toppino Industrial Drive
Key West,FL 33040
CONTRACT DATE:November 22,2016 U
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You are hereby authorized and directed to make the following change(s)in this Contract:
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Due to availability of additional FAA funding and as approved by the FAA Monroe County is now able to award Bid 06
Additive 2 and incorporate this work into the contract. Bid Additive 2 will be performed on a unit price basis per the
attached schedule of values. The pay application for Bid Additive 2 must be reviewed and approved by the OAR The
CL
contract's last day will now be July 3,2019. CL
The original Contract Sum............................... $ 1,655,480.85
Net change by previously approved Change Orders......... $ 138,279.40
The Contract Sum will be changed
by this Change Order...................... $ 406,510.40
The new Contract Sum including this Change Order
will be............................................... $ 2,200,270.65
The Contract Time will be increased by........................................ 250 CALENDAR DAYS
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Signature of the Contractor indicates agreement with the terms of this Change Order, including any adjustment in the
Contract Sum and/or the Contract Time. Adjusted cost and time include all direct,indirect and impact costs and time for 0
delays,disruption,inefficiency,acceleration and all other claims.
RECOMMENDED: AGREED TO:
Jacobs Engineering Charley Toppino&Sons
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B •. Date By Date E
AUTHORIZED:
Key West International Airport Monroe County
3491 South Roosevelt Blvd. 1100 Simonton Street
Key West,FL 33040 Key West,FL 33040
By Date By Date
COU A NEY
...,,.. ..............
ASSISTANT NTY ATTCBDate
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C.13.a
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: Due to additional funding in the FAA grant, the Airport decided with FAA's
approval to award Bid Additive 2 to Charley Toppino & Sons. The change order amount may vary
and is based on the unit price of actual material installed. The pay application for change order 2
must be reviewed and approved by the OAR.
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• Change Order was included in the original specifications. Yes ❑ No
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If Yes, explanation of increase in price:
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• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ® No ❑
If Yes, explanation as to why it is not subject for a calling for bids:
Bid Additive 2 was included in the original bid documents but not awarded in the contract
because of funding at the time. Additional FAA funding is now available for this project, which
allows the incorporation of Bid Additive 2 back into the contract. The Contractor has agreed
to honor their original bid prices. U
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• Project architect approves the change order. Yes ® No ❑
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If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No ED
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
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C.13.a
BID TABULATION
DRAINAGE IMPROVEMENTS PHASE 2&3
KEW WEST INTERNATIONAL AIRPORT
PROJECT NO. GAKAP146
BID ADDITIVE 2 SCHEDULE OF VALUES
Charley Toppino&Sons,Inc.
Item Unit Price Total Amount
No. Bid Item Description Unit Quantity (Dollars- (Dollars-Cents)
ECents
ADDITIVE BID 2-STORMWATER INFRASTRUCTURE INSTALLATION
1 P-102-1 SAFETY AND SECURITY LS 1 $57,000.00 $57,000.00
2 P156-1 TEMPORARY AIR AND WATER POLLUTION,SOIL LS 1 $4,700.00 $4,700.00
EROSION,AND SILTATION CONTROL
3 P-156-3 INSTALLATION,MAINTENANCE,AND REMOVAL OF EA 8 $100.00 $800.00
DRAINAGE INLET FILTER
4 D-701-1 24"RCP(INSTALLED IN TURF) LF 840 $178.56 $149,990.40
5 D-701-2 24"RCP(INSTALLED IN EXIST.PAVT.) LF 415 $288.00 $119,520.00
6 D-701-3 24"RCP(WITH CLSM BACKFILL IN EXIST.PAVT.) LF 110 $360.00 $39,600.00 d>
7 D-751-1 MANHOLE,FDOT TYPE J-8 EA 4 $5,300.00 $21,200.00
8 D-751-3 CATCH BASIN,FDOT TYPE D,AIRCRAFT-RATED EA 1 $13,700.00 $13.700.00
TOTAL BID AMOUNT-ADDITIVE BID 2: $406,510.40 od
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JACOBS
245 Riverside Avenue
Suite 300
Jacksonville,Florida 32202
1.904.636.5432 Fax 1.904.636.5433
Donald DeGraw June 13,2016
Director of Airports
Monroe County Airports
Key West International Airport
3491 South Roosevelt Blvd.
Key West,FL 33040
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Re: Key West International Airport
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Drainage Improvements Phase 2 & 3 U)
Project No. GAKAP146 06
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Dear Mr. DeGraw,
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A public bid opening was held on June 8, 2016 for the above subject project. The project consisted of a
Base Bid with Additive Bids#1, #2,#3,#4, #5, . From the submitted proposals Jacobs has compiled
the unit prices and bid amounts in the attached Bid Tabulation Matrix and compared this with the Monroe U
County Purchasing Tabulation Sheet. In reviewing the bid tabulation,we did find a minor typographical
error in the received bids as highlighted on the bid tabulation. Charley Toppino & Sons, Inc. had one
discrepancy on their Attachment 'A' Schedule of Bid Items but it was a typographical error and did not
affect the Bid Totals.
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As stated on the Schedule of Bid Items, the Basis of Award is the sum of Base Bid plus all of the Additive
Bids. On this basis,the apparent low bid was submitted by Charley Toppino& Sons,Inc. in the amount
of$2,828,122.25 as shown below.
..........
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BID ITEM ENGMER'S CHARLEY TOPPING DOUGLAS N. z
ESTIMATE & SONS, INC. HIGGINS, INC. a:
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BASE BID $1,203,406.70 $901,492.10 $1,261,875.00 0
ADDITIVE BID#1 $844,150.00 g25 $538,342.50
ADDITIVE BID $280,271.28 $391,020.00
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ADDITIVE BID#3 $211,839.80 $214,102.50 $295,605.00
ADDITIVE BID#4 $276,147.00 $189,560.00 $203,375.00
-.. ..... ........
ADDITIVE BID#5 $178,652.20 $262,671.00 $1 73,855.00 <
ADDITIVE BID#6 6,780.80 $313,900.00 $399,175.00
TOTAL BASE BID $3,421,247.78 $2,828,122.25 $3,263,nnwn
247.50
PLUS ALL ADDITIVES
It is our understanding based on conversations with the FAA that the available Federal, State, and Local
funding would allow for the execution of a contract for the Base Bid(West Pumped Injection Well),
Additive Bid#I(East Pumped Injection Well)and Additive Bid#3 (West Exfiltration Trench) in the
amount of$1,655,480.85.
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