Item C15 C.15
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
April 17, 2019
Agenda Item Number: C.15
Agenda Item Summary #5383
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809-5200
none
AGENDA ITEM WORDING: Approval of Amendment no. 1 to State of Florida Department of
Transportation Public Transportation Grant Agreement G1008 providing increased funding in the
amount of $210,764.00 for permitting, design and construction of a new maintenance/storage
building at the Key West International Airport to be funded 50% FDOT and 50% Airport operating
funds.
ITEM BACKGROUND: This new maintenance/storage building will protect equipment while it is
not in use and provide a safe environment for airport staff to perform routine maintenance.
PREVIOUS RELEVANT BOCC ACTION:
Approval of State of Florida Department of Transportation Public Transportation Grant Agreement
G1008 on October 17, 2018 and approval of Revised Exhibit A on November 20, 2018, removing
planning from the scope of work.
CONTRACT/AGREEMENT CHANGES:
Updated Exhibit A to the agreement.
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
FDOT Amendment PTGA G1008
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: December 31, 2023
Total Dollar Value of Contract: $210,764.00
Total Cost to County: N/A
Packet Pg. 734
C.15
Current Year Portion:
Budgeted: Yes
Source of Funds: 50% FDOT/50% Airport Operating Fund 404
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: no If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Beth Leto Completed 03/25/2019 12:16 PM
Richard Strickland Completed 03/25/2019 6:02 PM
Pedro Mercado Completed 03/26/2019 9:16 AM
Budget and Finance Completed 03/26/2019 1:06 PM
Maria Slavik Completed 03/26/2019 1:30 PM
Kathy Peters Completed 03/28/2019 12:17 PM
Board of County Commissioners Pending 04/17/2019 9:00 AM
Packet Pg. 735
C.15.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Fonn 726-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGc02119
AGREEMENT
Financial Project Number(s): Fund(s): DDR FLAIR Category: 088719
(item-segment-phase-sequence)
442418-1-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org. Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053
Contract Number: G1008 Federal Award Date:
CFDA Number: N/A Agency DUNS Number:
CFDA Title: N/A
CSFA Number: 55.004
CSFA Title: Aviation Grant Program
THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT ("Amendment") is made
and entered into on by and between the State of Florida,
Department of Transportation ("Department"), and Key West International Airport, ("Agency"),collectively
referred to as the"Parties."
RECITALS
WHEREAS, the Department and the Agency on 12/14/2018 (date original Agreement entered) entered 00
into a Public Transportation Grant Agreement("Agreement').
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is
amended as follows:
1. Amendment Description.The project is amended Additional funds for FY2019.
2. Program Area. For identification purposes only, this Agreement is implemented as part of the
Department program area selected below(select all programs that apply):
X Aviation
Seaports
_ Transit
Intermodal
Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
3. Exhibits.The following Exhibits are updated, attached, and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities
X_ Exhibit B: Schedule of Financial Assistance
_ *Exhibit B1: Deferred Reimbursement Financial Provisions
*Exhibit 132: Advance Payment Financial Provisions
_ *Exhibit C: Terms and Conditions of Construction
X Exhibit D:Agency Resolution
Exhibit E: Program Specific Terms and Conditions
Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance (Single Audit Act)
*Additional Exhibit(s):
Packet Pg. 736
C.15.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGc02n9
AGREEMENT
4. Project Cost.
The estimated total cost of the Project is X increased/_ decreased by$421,528 bringing the
revised total cost of the project to$861,528.
The Department's participation is X increased/_ decreased by $210,764. The Department agrees
to participate in the Project cost up to the maximum amount of $430,764, and, additionally the
Department's participation in the Project shall not exceed 50.00% of the total eligible cost of the
Project.
Except as modified,amended,or changed by this Amendment,all of the terms and conditions of the Agreement
and any amendments thereto shall remain in full force and effect.
00
IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above.
AGENCY Key West International Airport STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
00
By: By:
Name: _Sylvia Murphy Name: Harold Desdunes, P.E.
a.
Title: Mayor/Chairman Title: Director of Transportation Development
STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
Legal Review:
ca
POM
ASSISTANT J ERCADO AMIJIMMNEY a �
Date „�... ._. .
Packet Pg. 737
C.15.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 725-000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS Occ02N8
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement(if not the entire project)): Design and Construction of Key West International Airport Maintenance
Building.
B. Project Location (limits, city, county, map): Key West International Airport/Key West, FUMonroe County Airports
C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate
00
timeline, project schedule, project size): This project includes the necessary permitting, design and construction of a
new maintenance/storage building. The building will protect the equipment while it is not in use and provide a safe
environment for airport staff to perform routine maintenance.
D. Deliverable(s):As stated in the Project Scope.
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of project scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of
00
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
E. Unallowable Costs (including but not limited to): N/A
F.Transit Operating Grant Requirements (Transit Only):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for E
Transit Operating Grants.
Packet Pg. 738
C.15.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OOc02Ne
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
Financial FLAIR State Object CSFA/ CSFA/CFDA Title or
Management Fund Category Fiscal Code CFDA Funding Source Funding
00
Number Type Year Number Description AmountCD
442418-1-94-01 DPTO 088719 2019 751000 55.004 Aviation Grant Program $220,000
442418-1-94-01 LF 088719 2019 751000 55.004 Aviation Grant Program $220,000
442418-1-94-01 DDR 088719 2019 751000 55.004 Aviation Grant Program $210,764
442418-1-94-01 LF 088719 2019 751000 55.004 Aviation Grant Program $210,764 _
Total Financial Assistance $861,528
00
B. Estimate of Project Costs by Grant Phase:
State Local Federal
Phases State Local Federal Totals % % %
Land Acquisition $0 $0 $0 $0 0.00 0.00 0.00 E
Plannin $0 $0 $0 $0 0.00 0.00 0.00
Environment al/Desi n/Construction $430,764 $430,764 $0 $861,528 50.00 50.00 0.00
Capital Equipment $0 $0 $0 $0 0.00 0.00 0.00
Match to Direct Federal Fundin $0 $0 $0 $0 0.00 0.00 0.00
Mobility Management $0 $0 $0 $0 0.00 0.00 0.00
Transit Only)
Totals $430,764 $430,764 $0 $861,528
`Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement.
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be
allowable„ reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Key West International Airport
Department Grant Manager Name
w. y
Signature Date
Packet Pg. 739
C.15.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGCO2119
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
00
Packet Pg. 740
C.15.a
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OOc02119
EXHIBIT G
STATE FINANCIAL ASSISTANCE(FLORIDA SINGLE AUDIT ACT)
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:—
Awarding Agency: Florida Department of Transportation
State Project Title: Aviation Grant Program
CSFA Number: 55.004
*Award Amount: $430,764
*The award amount may change with amendments
Specific project information for CSFA Number 55.004 is provided at: htt s://afps.fldfs.crrM/fsaa/searchCatalo .as x
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS 00
AGREEMENT:
State Project Compliance Requirements for CSFA Number 55.004 are provided at:
htt,.s://a� s.fldfs.com/fees/searcllno��ti,:�Niiane.as �
The State Projects Compliance Supplement is provided at: i4tws://aplcs.fOdfs.com/fees/comla8uance.aspx
Packet Pg. 741
C.15.a
To:Sunshine.Cayubit@dot.state.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
G1008
3l7/2019
CONTRACT INFORMATION
Contract: G 1008
Contract Type: GO-GRANT DISBURSEMENT(GRANT)
Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S,)
Vendor Name: MONROE COUNTY BOCC
VendorlD: F596000749053
63,
Beginning Date of This Agreement: 12/14/2018
Ending Date of This Agreement: 12/31/2023
Contract Total/Budgetary Ceiling: ct=$430,764.00
Description: KEY WEST INTERNATIONAL AIRPORT MAINTENANCE BUILDING-DESIGNAND
CONSTRUCTION
FUNDS APPROVAL INFORMATION _
FUNDS APPROVED/REVIEWED FOR ROBIN M.NAITOVE,CPA,COMPTROLLER ON 3/7/2019 00
Action: Supplemental
Reviewed or Approved: APPROVED
Organization Code: 55062020629
IL
Expansion Option: A9
Object Code: 751000
Amount $210,764,00
Financial Project: 44241819401
Work Activity(FCT): 215
CFDA:
Fiscal Year. 2019 as
Budget Entity: 55100100
Category/Category Year: 1088719/19
Amendment ID: S001
Sequence: 00
User Assigned ID: A001
Enc Line(6s)/Status: 0002/04
Total Amount: $210,764.00
Pagel of 1
Packet Pg. 742