Item C19 C.19
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
April 17, 2019
Agenda Item Number: C.19
Agenda Item Summary #5387
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809-5200
none
AGENDA ITEM WORDING: Approval of Time Extension only (no increase in original cost)
with Jacobs Project Management Co. for Task Order No. 12/14-64 Services Authorized:
Supplemental 1- Strengthen/Rehabilitate Commercial Apron Construction Support and RPR
Services at Key West International Airport.
ITEM BACKGROUND: This is to provide construction support and resident project
representative (RPR) services for the Strengthen/Rehabilitate Commercial Apron project at Key
West International Airport (EYW), as described in Exhibit A- Scope of Work.
PREVIOUS RELEVANT BOCC ACTION:
Approval of Task Order No. 12/14-64 with Jacobs Management Co. dated October 19, 2016 item C-
16.
CONTRACT/AGREEMENT CHANGES:
This amendment extends the term of the original task order execution date from 730 days to 1,460
days.
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
PS041214-64 Time Ext.- Jacobs
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: Services will cease by 1,460 days
Total Dollar Value of Contract:
Total Cost to County:
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C.19
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Beth Leto Completed 03/26/2019 7:42 AM
Richard Strickland Completed 03/26/2019 8:57 AM
Pedro Mercado Completed 03/26/2019 9:20 AM
Budget and Finance Completed 03/26/2019 1:13 PM
Maria Slavik Completed 03/26/2019 1:26 PM
Kathy Peters Completed 03/28/2019 12:19 PM
Board of County Commissioners Pending 04/17/2019 9:00 AM
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C.19.a
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date Upon Execution Task Order No. 12/14-64
o ,- 1 - „
Client Project No. j Engineer Project No. E9Y 16764 (S 1)
This Task Order is entered into on the effective date noted above pursuant to the "Master
Agreement for Professional Services" between Monroe County, Florida ("Client") and JACOBS
PROJECT MANAGEMENT CO. ("Consultant"), dated February 15, 2017 ("Agreement"). The
Agreement is incorporated herein and forms an integral part of this Task Order.
Services Authorized — Supplemental No. 1 — Strengthen/Rehabilitate Commercial Apron
Construction Support and RPR Services
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Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and a.
incorporated herein, which Exhibit A is marked with the above noted Task Order No. and
consists of 3 page(s).
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Pricing
N/A Time and Expense per Agreement and Appendix B to the Agreement.
X Firm Fixed Price of$ 840,355.00
N/A Other(Describe): 0
Schedule (THIS IS A TIME EXTENSION REQUEST)
Services may commence on Execution(Date approved by Monroe County, 10/1 '16)
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Services will cease by 1.460 days
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Other a.
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA
By
Mayor/Chairman
CONSULTANT:
JACOBS PROJECT MANAGEMENT CO
r
y
V.P. Geo raphical Operations Manager
Witn�s � -� Title ._. .
colt
File: MSTR APS-w Monroe County
ADO
A ORNEY
Page 1 of 1 Date 7
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C.19.a
Exhibit A—Scope of Work(12/14-64)
Monroe County
Key West International Airport
Strengthen/Rehabilitate Commercial Apron
Construction Support and RPR Services
SCOPE OF WORK
Jacobs will provide construction support and resident project representative (RPR) services for the
"Strengthen/Rehabilitate Commercial Apron" project at Key West International Airport(EYW). These
construction services will provide the following:
ASSUMPTIONS
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■ Construction phase services are based on an anticipated duration of 370 calendar days of 0
construction in field. In the event the construction duration exceeds the calendar days listed IL
above, Jacobs reserves the right to revise our proposal.
■ Jacobs Project Management Company will invoice on a percent complete, including
expenses, to compensate the level of effort required for each assignment.
■ All as-built drawings to be provided to Jacobs in electronic(AutoCad)format and hard copy
(printed)format.
■ Construction Support services are based upon the following: 30 shop drawings/product
submittals. Our assumption is 80%of submittals will be approved on the first review and 0
20%will require re-submittal for further review; respond to 20 Contractor RFI's.
• The Contract Documents requires the Contractor to perform all of Phase 1 work(80 calendar
days)between the hours of 10pm-6am. The remaining phases(270 calendar days)allows
the Contractor to work during normal daylight hours, but does require that concrete paving be
performed during the hours of 10pm-6am. Therefore,the Contractor may be working multiple 0
shifts during the later phases of the project. It is assumed that 1 RPR will be required for the IL
duration of the project. A second part time(50%) RPR will be required for the later phases to
cover the multiple phases during the 270 calendar days.
ARTICLE D—CONSTRUCTION ADMINISTRATION SERVICES
1. Prepare and issue conformed drawings for construction.
2. Prepare and issue construction contract to the awarded low bidder.
3. Issue a "Notice to Proceed," on behalf of the Airport, to the Contractor.
4. Review the Contractor's construction schedule.
5. Prepare for and attend the Pre-Construction conference.
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6. Review all shop drawing submittals for conformance to the plans and specifications and respond
to the CONTRACTOR and Airport with detailed summary of the applicability and acceptability of
the shop drawing.
7. Respond to Contractor's RFI's.
8. Attend site visits and bi-weekly progress meetings. Observe work in progress and provide
reports to Owner. Assume eighteen (18) site visits throughout the course of the construction
project.
9. Prepare construction management plan.
10. Prepare Field Sketches, as necessary.
11. Provide general supervision and administrative support for resident project representative(RPR).
12. Review and approve estimates submitted by the Contractor for progress/final payments. o
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13. Prepare and negotiate change orders, as necessary. Assume two change orders. (n
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14. Attend final inspection meeting.
15. Review Closeout Documentation.
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16. Review quality assurance testing results. 0
17. Prepare record drawings and provide hardcopies and electronic files to the Airport.
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18. Prepare and submit FAA closeout documentation and prepare and process final change order.
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Services for Article D will be provided under a lump sum basis.
AMENDMENT TO ARTICLE E -RESIDENT PROJECT REPRESENTATIVE (RPR) v
1. Attend pre-construction conference. 0
a.
2. Coordinate and attend progress meetings with the contractor, Airport, and any other interested
parties, as required prior to construction (e.g. Staging area coordination, setting up Contractor's
trailer.).
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3. Provide full-time RPR services for the work associated with the project. The RPR's for the
project shall have field experience in the type of work to be performed, be fully qualified to make
interpretations, decisions,field computations, and have knowledge of testing requirements and
procedures.
The RPR's shall be responsible for the following:
• Checking of construction activities to ensure compliance with the plans and specifications.
Inform the contractor and County of any work,which is in non-compliance.
• Coordinate quality assurance tests and verify they have been performed at the frequency
stated in the specifications.
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C.19.a
• Review certifications for conformance with the specifications.
• Document quantities of materials used on the project by actual measurements and
computations in a field notebook or computer printout retained in a folder.
• Maintain a set of working drawings on the job site, which can be used to prepare"As-Built"
drawings.
• Review the test reports and certifications for conformance with the specifications and
maintain a file for all reports and certifications.
• Inform the County of deficiencies so corrections can be made and retesting performed.
• Jacobs does not have control over or charge of and shall not be responsible for construction
means, methods, techniques, sequences or procedures of construction or for safety
precautions and programs in connection with the work, since these are solely the
CONTRACTOR'S responsibility under the contract for construction.
• Jacobs shall make every reasonable effort to ensure that the CONTRACTOR completes the (s
work in accordance with the current approved schedule and carries out the work in
accordance with the contract documents.
• Review close out documentation.
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• Review payment requests and certified payrolls from the contractor.
• Maintain a diary, which will contain entries made and signed by the resident engineer. Each
entry should include the following, plus any additional pertinent data:
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a. Date and weather conditions.
b. Names of important visitors.
c. Construction work in progress and location.
d. Size of contractor's work force and equipment in use.
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e. Number of hours worked per day for contractor and subcontractors.
4. Quality Assurance Testing of Construction Materials will be provided by our subconsultant,Tierra
South Florida.
5. Avirom and Associates will provide survey services to provide survey checks to confirm
Contractor's grade controls and elevations prior to concrete paving.
6. Attend final inspection and create punch list.
7. Attend follow up site visit to confirm completion of punch list items.
Services for Article E will be provided under a lump sum basis.
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JACOBS ENGINEERING GROUF JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Kay West International Airport
Project:
StrenglihenlfthaIMMate Commerciai Apron(12M4.64)
FEE SUMMARY
ABAAS960 a �at/Ft��
Hours Fee DBE AMOUNT
Article kData Collection 0 $
Article B:Design,Specifications and Meetings 0 S
Article QBidding Phase Services 0 $
Article MConstruction Phase Services 724 $ 115,555 S
Article E:RPR Services 30724 $ 598,870 S C14
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$ 714,425 $ o
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SEECLALSCffi9tCFS Hours Fee DBE AMOUNT (L
Article E:RPR Services Avirom and Associates-Survey $ 45,900 S -
Tierra-Geotechnicai $ 80,030 $ 80,030
$ 125,9307T—j U)
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$ 84%355 $ 800030
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$840,355 E
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