Item C24 C.24
BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
April 17, 2019
Agenda Item Number: C.24
Agenda Item Summary #5430
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809-5200
none
AGENDA ITEM WORDING: Ratification of Purchase Order 460282 in the amount of
$113,848.36 issued to Hi-Lite Airfield Services under State Contract BE-497 for airport runway,
taxiway and apron striping/markings and rubber removal at the Key West International Airport; to be
paid 50% FDOT Grant G1007 and 50% Airport Operating Fund 404.
ITEM BACKGROUND: Prior to this year's annual FAA inspection, the Key West Airport
required runway, taxiway and apron striping/markings and rubber removal. FDOT provided written
concurrence for the Airport to use grant agreement G1007 to fund 50% of the cost. The purchase
order was issued under Purchasing Policy Chapter 7 (Exclusions), Section C(1) cooperative
purchasing.
PREVIOUS RELEVANT BOCC ACTION:
On October 17, 2018, the BOCC approved FDOT Grant agreement G1007 in the amount of
$100,000.00 for Airfield Improvements at the Key West International Airport.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Hi-Lite PO 60282
FINANCIAL IMPACT:
Effective Date: 04/17/2019
Expiration Date:
Total Dollar Value of Contract: $113,848.36
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Total Cost to County: n/a
Current Year Portion:
Budgeted: Yes
Source of Funds: 50% FDOT Grant G1007 and 50% Airport Operating Fund 404
($56,924.18)
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Beth Leto Completed 04/01/2019 1:35 PM
Pedro Mercado Completed 04/01/2019 1:37 PM
Budget and Finance Completed 04/01/2019 3:01 PM
Maria Slavik Completed 04/01/2019 3:12 PM
Kathy Peters Completed 04/01/2019 4:30 PM
Board of County Commissioners Pending 04/17/2019 9:00 AM
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C.24.a
MONROE COUNTY PURCHASE ORDER NO. 00060282
E BOARD OF COUNTY COMMISSIONERS
1100 Simonton Street, Suite 2-213 PAGE NO. 1
Key West, FL 33040
SALES TAX EXEMPT NO.:85-8013825294C-7 PDF COPY
V [— 93272 PHONE: 315-583-6111-1 H MC KEY WEST INTERNATIONAL AIRPORT
E HI-CITE AIRFIELD SERVICES, LLC 1 3491 S. ROOSEVELT BLVD, 2ND FLOOR
ND 18O49. BOX
CITE DRIVE P KEY WEST, FL 33040
OI P.O 460 ATTN: YANY RODRIGUEZ
R L�ADAMS CENTER NY 13606 TT
ORDER DATE:0 1/2 9/19 BUYER: KWIA/EMIE SIMEONE REQ.NO.: 00054635 REQ. DATE:
TERMS: NET 3 0 DAYS F.O.B.: DESC.:
ITEM#j QUANTITY UOM DESCRIPTION UNIT PRICE XEXTENSION
� TI
01' 1. 00 EA IQC-200-1-1 AIRPORT MRKNG CONST. 5964 . 0000 5, 964 . 0
02 1. 00 EA P-101-5-1 RUBBER RMVL 600. 0000 600 . 00 cy
03 1. 00; EA P-101-5-2-1 SURFACE PREP. 1030. 0000 1, 030. 0 "0
04 1. 00' EA P-101-5-2 RUBBER RMVL CHEM. 1359 . 6000 1, 359.6
05 1.00 EA P-101-5-3 PAINT RMVL (GRINDING) 37430.0000 37, 430 .0
06 1. 00 EA P-620-1-1-3 RNWY/TXWY/RAMPS/APRON-WHITE: 6`891.6600 6, 891. 6
07 1. 00, EA P-620-1-1-3 RNWY/TXWY/RAMPS/APRON-BLACK 2853 .2500 2, 853 .2 '
08 1. 00 EA P-620-2-2 REFLECTIVE MEDIA (TYPE III) 21057.-8500 21, 057 . 8.
09 1. 00 EA P-620-5-2 NIGHT TIME WORK 12752 . 0000 12, 752 . 0
10 1. 00 EA S-105-1-1 MOBILIZATION 23910. 0000 23 , 910 . 0
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ITEM# COST CENTER ACCOUNT PROJECT PROJECT ACCT AMOUNT PAGE TOTAL $ 113, 848 .36
01 630196 560630 GAKD142 560630 5, 964.00 TOTAL $ 113 , 848 . 36
02 630196 560630 GAKD142 560630 600.00
03 630196 560630 GAKD142 560630 1, 030.00
04 630196 560630 GAKD142 560630 1,359.60
05 630196 560630 GAKD142 560630 37,430.00 ,
06 630196 560630 GAKD142 560630 6,891.66
07 630196 560630 GAKD142 560630 2,853.25
08 630196 560630 GAKD142 560630 21, 057.85 ' PARTIAL PAYMENT
09 630196 560630 GAKD142 560630 12, 752.00
10 630196 560630 GAKD142 560630 23, 910.00 FINAL PAYMENT
INVOICE NO. INVOICE AMOUNT
PAYMENT DESC.
PAYMENT APPROVAL PURCHASING AGENT Packet Pg. 978
C.24.a
MONROE COUNTY OFFICE OF BUDGET& FINANCE
PURCHASING DEPARTMENT
PH: 305-292-4464 FAX: 305-292-4465
REQUEST TO PURCHASE
To: Purchasing Department Date: 01/24/2019
/2016
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From(Dept.):) KWIA Purchasi- _ _ _�_ . PP .
Name: Yany Rodriguez....-
Phone/Ext: x5206 Account:404-630196-..
A 142-560630
� „..� . ......
Unit Prod.# Description Unit Total Cost
Cost
99,400 SF Ea 1 C-200-1- Ai ort Markinm -Q rp .g 0.06 $5,964.00
1 construction 00
60,000 SF Ea P-101-5-1 Rubber Removal 0.01 $ 600.00
lip
10,300 SF Ea P-101-5-2 Surface Preparation 0.10 $ 1,030.00
2
3 Ea P 10 1-5-2 Rubber Removal 453.20 $ 1,359.60
Chemical
,,-- ..... -,,,, ..... ......... ......... ,.... .........
39,400 SF Ea P-101-5-3 Paint Removal 0.95 $37 430.00
(Grindin ) �
„.,�-,. ..-�w-..
38,2 Y y
87 S F Ea P-620-1-1- Runway/Taxiwa $0.l 8 $ 6,891.66 �
3 Ramps/Apron—White
11,413 SF Ea
I �
� _. -_... � .
P-620-1-3- RunwayPFaxiway/Ram $0.25 $ 2,853.25 L
2 s/A ron - Black
38,2 77 SF Ea P-620-2-2 Reflective Media $0.55 $21 057.85 '
(t- .. ....
Pe III)
159,400 SF Ea P-620-5-2 Night time work .........�.�
$0.08 $12,
752.00 �
..............-.-,,,,,,., ,,,,,,,,,,,,,,,,—........................................................................--.......
159,400 SF Ea S-105-1-1 Mobilization $0.15 $23,910.00
$113,848.36
Items needed bar
Vendor Name: Hi Lite Airfield Services, L..�. -
LC. Vendor#93272
.....-.__. ... .... ..... .. ... e,,,-,.,��,.,,,
STATE Contract BE-497;cannot find other vendors that provide this specialized
Airfield 4intin� -,,., ,.�•k, -- - ,o ..
Remark s/Recomme ndat ions:
Administrative Instructions:
Reviewed ( ) By: Date:
Purchasing Office use only:
Reviewed ( ) By. .. Date:
Packet Pg. 979
C.24.a
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Proposal
Key West International Sid Date 1211411,6
3491 S Roosevelt Blvd Proposal m 16 13982-P
Key West FL 33040 Project Reference: Ftubbei Removal and Painting
Completion Date:
Attu;Tyler Bethel Phone.
Project County., Monroe Fax:
cit lSt te: they West FL
Item# Description Qty Unit $1 Unit Price �
ICI -200-1-1 independent 0 A for Airport Pvrnnt Markmg 9 400 SF S 006 $ 5,964 00
Construction00
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P-101-5-1 Rubber Removal 60000 SF $ 0 01" S 60000
P-101-5-2-2 Surface Preparation—( ,001-20„000 sq ft) 10300 SF $ 010 1,03000
P-101.5-2 Rubber Pemova4 Chemical P-4 r
( � 3 4a3 2C1 1 35960
P-101-5-3 Paint Pemova' ( hndong) 3 400 SF 095 $ 37 430 00
P-620.1-1.3 Runway/Taxkwayl ampslAprons White 38267 SF $ 018 $ 6691 66 00
(>20,000 sq f1)
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P-620-1-3-2 PunwayffaxiwdaylflampslAprons Black 11413 SF S 025 S 2,85 25
(5,001.20,000 sq it) IL
P-620.2-2 Reflective Media (Type:Ili) 38267 SF $ 055 $ 2105785
P-620-5-2 Night Tani Work Required doe to Airpon l 594p0 SF $ 008 $ 1275200
Schedule ONLY �
S-10S-1®1 Mobilization(Cost shall include ail mobilization 159400 SF 015 $ 23 910 00
costs,cost.Of.salaries,overhead,fringe
benefits, operating margin, expenses and
travel expenses)
otel S. -. m,.
113,848,36
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Project Description:
Rubber Removal Aappioach of the foil frig
RW 9 Approach End 2 000,30 X&PH F 1 rnili t G
R4 Chemical to be used
Clean&Paint RW Designabon Numbers 5 Thresho°rds four an each end of RW (See Gooa0 e Earth Picture)
Remove Runway Edge Une by Gnnding, Pwnt back after 24 hours
Packet Pg. 980
C.24.a
Type Ili Bt=a
Remarks
prtc� cr7 date Contract BE 497
�������y ���m mA ��mau.-rcm �w tio�oi mrmmmemti
F n In deS
(1)Mobilization for cleaning and painting
Airport Dw ner to provide adequate on Site grater supply
Airport owner to provide disposal of debris
Note:This QuotelProposal Is Only Valid in its Entirety And Prices Are Valid for(30)Days.If you need further information
please contact:Brian Garratt Regional Business Director(414)416-4703,brian.garratt@hi-lite,corn
We Propose Hereby To
sh Material and Labor In Accordance
Particular Needs Such s Numbeer of MobiliaUons and Traffic Control.ol.Acceptance nce Of ThProposalr is Onl Valid in its Entirety.Note This Proposal is Valid for 90
SpecificationsMay Vary Slig Y Y )
PY Y p
ays, 00
Cd
Oat e:....1..,2/26/2018 signature:
Brian Garr a egional Easiness Director
Acceptance Of Proposal—The Above Prices,Specificagons and Condltl i 5alisfactory and Hereby Acc d.You Are Authorized To Do The Work As
specified.
Date, , � Signature:
,,,,,,.—
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January 8, 2019
Beth Leto
Sr. Airport Bunslncss Manager
Key Wesil International Airport
Monroe County Airports
3491 South Rooseveh 81vd,k
IKey West, Fill 3:.3040
RF„r Key West International Airport Airfield Improvements
FC 414241 ...l_94.01,Contract G I007 00
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Dear Ms. Lew
The Modal Dcvelopru ew Office Is in receipt of Monroe Cou nty's Irccorrnme ndatlran to a%card the above referenced
pr°ri.The scrape ofwoirk is for the fofilo%%lli cv
Pavement marking cauuustrtuct¢urane rubber removal and Ii° paint For the Airport to rnnalrntalun its 1ese1
of%ervice and operations on the alrtueld.Total alrrnuuuunt ofscli in the amount of SI 13,84 .36.
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Based on the information provided, ll corucu,ur.s 4%iith Monroe C'rnuurntty"s selection of M-Il..,ltc airfield Services.
'l`hlyd party agruentcnts rcvle" alnd apprrnvall are regurured by the. Department for the services of the
abovennie ntlunnled prruycet. O nlly expenses incurred any or aftclr the date of the Iiuully° executed ,IPA/PTGA and IL
other%%Ise e11gi1slc under the Agreement Shaul he reimbursed to Monroe Cuanrlrnty A'urports Key West Inleronatil
A lrlport.
Should you have any questions or ruecd additional infurtnation, please feel free to call minc at(305)470 sal III.
Sincerely, �
Sunshine D. Cay uhlt
Aviation&Seaport Programs Aid rtnli nlstrator
Office of Modal Developuneunt- FDC7T-District 6
C" IC::;nli�snun�n�r I�c�°o'su .�raut
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C.24.a
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984
C.24.a
County Of Monroe BOARD OF COUNTY COMMISSIONERS
Mayor Sylvia Murphy,District 5
The FlOnda Keys Mayor Pro Tern Danny Kolhage,District I
Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
October 17, 2018
Agenda Item Number: C.14
Agenda Item Summary #4761
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809-5200
none
AGENDA ITEM WORDING: Approval of State of Florida Department of Transportation Grant 00
Agreement G1007 providing $100,000.00 for permitting, design and construction of Airfield
Improvements at the Key West International Airport, to be funded 50% FDOT and 50% Airport
operating funds.
ITEM BACKGROUND: This grant is for the airport to maintain its level of service and
operations, to include airfield pavement, airfield markings, lighting, signage, drainage, utilities, and
terminal facilities.
N
00
PREVIOUS RELEVANT BOCC ACTION: NIA
.,.....
CONTRACT/AGREEMENT CHANGES: a�
New Agreement
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
FDOT PTGA G1007
1 /17/2018 Agreement
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: 12/31/2023
Total Dollar Value of Contract: $100,000.00
Total Cost to County: None
Current Year Portion: FY19
Budgeted: Yes
Packet Pg. 985
C.24.a
Source of Funds: 50% FDOT/50% Airport Operating Fund 404.
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Beth Leto Completed 09/24/2018 4:13 PM
Richard Strickland Completed 09/27/2018 5:40 PM 00
Pedro Mercado Completed 09/28/2018 2:17 PM
Budget and Finance Completed 10/01/2018 11:13 AM
Maria Slavik Completed 10/01/2018 4:43 PM
Kathy Peters Completed 10/03/2018 11:11 AM 0
Board of County Commissioners Completed 10/17/2018 9:00 AM
00
Packet Pg. 986