Item C32 C.32
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
April 17, 2019
Agenda Item Number: C.32
Agenda Item Summary #5419
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Ann Mytnik(305) 292-4439
N/A
AGENDA ITEM WORDING: Receipt of monthly change orders for the month of March
reviewed by the County Administrator/Assistant Administrator.
ITEM BACKGROUND: There were three (3) change orders considered and approved by the
County Administrator/Assistant Administrator for the period beginning 2/28/19 and ending 3/31/19
for a net total of$1,363.89.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No 027-1998 was
adopted in order to provide that the County Administrator may approve separate, non-cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$50,000 (as amended per Ordinance No. 024-2015), or 5% of the original contract price, whichever
is greater. The BOCC requested a monthly report of all change orders considered by the County
Administrator.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: N/A
DOCUMENTATION:
Change Order Report
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
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C.32
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
N/A
REVIEWED BY:
Cary Knight Completed 04/01/2019 10:45 AM
Chris Ambrosio Completed 04/01/2019 11:16 AM
Kathy Peters Completed 04/01/2019 4:24 PM
Board of County Commissioners Pending 04/17/2019 9:00 AM
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C.32.a
MONROE COUNTY/ENGINEERING/ PROJECT MMAGEmENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
Monroe County Sheriff's Office Shower Renovation INITIATION DATE:0112912019
CHANGE ORDER NO: 1
i
TO CONTRACTOR:
' DL Porter Constructors Inc. CONTRACT DATE: 1113012018
6574 Palmer Park Cir.
J Sarasota, Fl 34238
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The Contract is changed as follows:
The original LQqLt%;
L&W(Guaranteed Maximum Pride). $41,983,00 �
Net ctrange by prevlously authorized Change Orders. . .. .... ........ .$0 0
The traffic( " (Guaranteed Maximum Price)prior to this Change order was. ... $41,983.00 0
The (Contract Surer) (Guaranteed Maximum Price)will be (increased) decrea rN)
(unchanged)by this Change Order. ... $-1,823.00
The new(Contra l Surn1 tau f 1 �Maximum Price)including this Change Order is ......$40,160,00
The Contract Time will be(increased)(decreased)JUn by, ...0 Days.
The date of Substantial Completion as of the date of this Change Order is, .. ......... February 2.8,2019
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Detailed description of change order and justification:
r2 + r e A floor
rnr s obstru q to ion cables of ra res.sed floor b err Qw twor and
Care�fllri for new floor .
r r° r drain is twir necossaiv due to niesence of drain in sW ,f r'n ' 1 ref
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ARCHITECT: NIA l
Date
CONTRACTOR:
mm_... .__
ate
DIRECTOR PROJECT MANAGEMENT
at
COUNTY/ASSISTANT ADMINISTRATOR: r � f
R nrran stesi Date
t4 vin Wilson
Christine Hurley
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C.32.a
Change Order Attachment per Ordinance No. 004-1999
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Change Order was not included in the original contract specifications. Yes® No❑
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If Yes,explanation:
Contractor and owner deemed floor drain not needed due to presence of a floor drain in the
immediate vicinity and complexity of install,
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e Change Order was included in the original specifications. Yes❑ No
If Yes,explanation of increase in price:
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e Change Order exceeds$50,000 or 5%of contract price(whichever is greater). Yes❑ No® �
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If Yes, explanation as to why it is not subject for a calling for bids: 0
e Project architect approves the change order. Yes❑ No
If no, explanation of wily: U
No architect re uired for this work.
Change Order is correcting an error or omission in design document. Yes❑No
Should a claim under the appllcable professional liability policy be made? Yes❑ No
Explain NA
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C.32.a
�� BtJARPOFCOU CYCOMMISSIL) E,RS
County of Conroe
"" � Y Mayor Sylvia J.Murphy,District 5
Y
Pro Tern Dann Mayor L.Kolha a District 1
The Florida Keys �� �" �. Y g
��, Michelle Coldiron,Diss trict 2
Heather Carruthers,District 3
: .,." David Rice,District 4
Memorandum
DATE: 27 February 2019
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TO: BOCC
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FROM: Kevin G. Wilson, P. ./ ��� � -
SUBJECT: Proposed Change Order to be Approved
0
Attached is a proposed Change Order#1 for the Monroe County Sheriffs Shower Renovation project.
This change order decreases the final contract sum by$1,823.00. The substantial completion date
remains February 28,2019.
Monroe County ordinance 004-1999 provides authority for the Administrator to approve change orders �?
within specific limits after providing the Board of County Commissioners with at least 24 hours to
review them and pose any questions or objections they may have. It is the Administrator's intent to CL
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approve the attached change order under that authority.
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MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: Stock Island I Roadway and Drainage Project CHANGE ORDER NO: 2
TO CONTRACTOR: Charley Toppino and Sons Inc. CONTRACT DATE: 6/21/17
The Contract is changed as follows:
The original Contract Sum $3,953,134,47
Net change by previously authorized Change Orders ...$144,143,60
The Contract Sum prior to this Change order was.,...... $4,097,278.07
The Contract Sum is decreased by this Change Order 2 _.. ($281.11)
The new Contract Sum including this Change Order,,,,,„,, $4,096,996.96 0
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Pursuant to contract article 7.2.2, the cost or credit to the owner resulting from a change in the Work shall
be determined in one or more of the following:
7 2 2 1 mutual acceptance of lump sum properly itemized and supported by sufficient substantiating
data to permit evaluation
7.2 2.2 unit prices stated in the Contract Documents or subsequently agreed upon 0
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7 2 2 3 cost to be determined in a manner agreed upon by the parties and a mutually acceptable fixed or
percentage fee
The under/overrun amounts to the contract bid amounts are as follows:
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Pay Item Description Decrease/ Unit Quantity Unit Cost Total
increase _
Gravel for Swales increase CY 605,94 $78 75 $47 717.78 as
327-70-1 Milling Existing,Asplialt Pavement 1 increase SY 178,00 $5 35 $952,30
337-7-40 Asphalt Concrete Friction Course,Traffic B r SY 00 $2 898 00 0
.., .. increase 14 00 $207...... .. ............ cm
p- LF 40 50 $125,00 0
430 1 �1113 e Pipe Culveil Optional Material, 18" n increase ,
430-175-115 Pipe Culvert, Optional Material, 15" decrease LF -8 00 $500,00 $(4,000 00)
520-1-10 Concrete Curb, Type F decrease LF -345 00 $41.25 $(14 231 2
700-1-13 Single Post Sign, FI, GM, 21-30 SF decrease AS -1 00 $7 920 00 $(7920 00)
.. _.a.. ., ,,e,, �,�.....
706-3 Retro-Reflective Pavement Markers increase EA 271,00 $3.75 $1 016 25
711-111-60 Thermo, Standard, White, Message decrease EA -5 00 $169 00 $(845 00)
decrease GM $5,320,00 $(2,074.80)
711-1-611-01 Thermo, 1�t�r:,'irrds:rrd�(,Y1.�1�-1, Whiten Solid, 6"' I -0 39
711-1-621-01 Thermo, Standard-OTH, Yellow, Solid, 6" decrease GM _0,180 $5,500 00 $(990.00)
711-1-112-3 Thernic, STD White, Solid 12" - decrease LF -67.00 $3 25 $(217.75)
711•1-112-5 1heirrno, SI D, Otrite, Sr fid 24"' decrease LF 587.00 $5.32 $(3,122.84)
�.. . ...-
1 1 111 611 Thermo, STD,Whst.,..(Bike S � gbol decrease EA -4 00 $157.00 $(628.00)
(` y ) .... .. .......
711 1 I 1-111 "1 herm�o, STD Wltite,Arrow(Sikes decrease EA -4.00 $295.00 $(1 180 00)
- ..... _ .
711-111-24 Therrrro, STD, White, Solid, 18"' increase LF 52.00 $5,35 $278.20
711-111-60 Thermo, STD,White Message (Share Use Lane) decrease EA -7.00 $400.00 $(2,800 00)
a. - - Thermo, STD, White,Arrow __. __. decrease .._. ,.�
w. ............... m. _
711-111-70 se EA _216.00 $9335 $(20,250.0
711-112-24 Thermo, STD,Yellow, Solid 18 Increase LF 1000 $5,
... . ,, $5 35 $53 50
Final Reconciliation Change Order 2 Net Contract Decrease Amount $(281 11)
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C.32.a
The project commencement was November 2017, Substantial Completion was achieved on November
26, 2018 and Final Completion was achieved on February 26, 2019 Total final contract days are revised
from 310 days to 420 days due to, weather days, holidays, additional drainage concerns, and pedestrian
safety concerns, Per attached reconciliation, the CEI (RS&H) concurs with the contract revision.
Contractor agrees to accept the decrease in monetary compensation and herby waives and releases any
all claims for additional compensation related to these bid items
This change Order is 0.00007 %of the original contract price.
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Date as
ASSISTANT COUNTY ADMINISTRA"N'Ot „' 21 MAR 2019
Date
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C.32.a
Change Order Attachment per Ordinance No. 004-1999
s Change Order was not included in the original contract specifications. Yes ® No❑
i
If Yes, explanation:
i
Additional drainage structures were added as a result of flooding and standing water conditions. Also
included were pedestrian railings and fencing to address pedestrian safety concerns.
Change Order was included in the original specifications. Yes❑ No
If Yes, explanation of increase in price:
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• Change Order exceeds$25,000 or 5%of contract price (whichever is greater). Yes❑ No
0
If Yes, explanation as to why it is not subject for a calling for bids:
0
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• Project engineer approves the change order Yes® No ❑
If no, explanation of why:
0
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
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C.32.a
MON'ROE COUNTYANGY.NEERING/ ]PROJECT MANAGEMENT
COMRACT CHANGE ORDER
PROJECT TITLE:
East Martello Drainage and Parking INITIATION DATE: 03/14/19
CHANGE ORDER NO: 2
I TO CONTRACTOR:
Charley Toppino&Sons, Inc.
CONTRACT DATE: 5/16/2018
i
The Contract is changed as follows
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The original (Luntrct Sum)(Guaranteed Maximum Price) $368,000.00
Net change by previously authorized Change Orders,. ... .. . .... .... .. .... $95.243,01
The(Contract 5ull(Guaranteed Maximum Price) prior to this Change order was.. ... .$463,243.01
The(Contract Sum) (Guaranteed Maximum Price)will be (i,ncreasedl(decreased) 0
(unchanged) by this Change Order $ 3,468.00 0
The new(Cqiitract_Sj_ _(Guaranteed Maximum Price) including this Change Order is $466,711.01
The Contract Time will be(increased)(decreased)(unchanged)by . 60 days
The date of Substantial Completion as of the date of this Change Order is............... 04/27/19 g,
Detailed description of change order and justification:
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/�at�r���tfrurl-o1 conrrc�1�1��rr,:�irrrct._1�t,rrr,�ers�,�ncl extend^at(��t trrld,I�, rr,n l��fion b 60 d�� s.,'rrrrr� t���'�ir°1r,J��l�(a �
04127119_
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Not valk�ml-mr�trl it a�a�r�_l� ,. e�r51 l�r�P�elt�ct Vf a @Gca! 9a� and t mMtr,rcto.l.
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ARCHITECT Send Zsocj to rchttects E
P A. Date
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CONTRACTOR
Ch, T ppino o c, to
DIRECTOR PROJECT MANAGEMENT , el
C nig Bate
COUNTYIASSISTANT ADMINISTRATOR -
R ma astesN ate
evin Wilson
Christine Hurley
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v C.32.a
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: Concrete parking bumpers were not included in the original specifications. It was
determined at a later time that adding the bumpers would help eliminate vehicles from driving onto
the abutting grass and creating drainage issues.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
0
* Change Order exceeds$50,000 or 5% of contract price (whichever is greater). Yes ❑ No ED
If Yes, explanation as to why it is not subject for a calling for bids: 0
• Project architect approves the change order. Yes ® No ❑
0
If no, explanation of why:
•
Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
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C.32.a
PRICE QUOTATION
Attention:Matthew Howard DATE: 3/14/19
Monroe County
1100 Simonton Street
Key West,FL 33040
9TEMIZEO QUANTITIES
Location- East Martello Museum 3501 S Roosevelt Blvd„ICe West FL 33040 1
j Scope: Concrete Parking Bumpers
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Item Description Quantity Units Cost er Unit Line Item Cost Notes
i
East Martello:
1 F&I Concrete Parkin Bumpers 40.0 EA $ 8500 $ 3,40000
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.................. QS
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Subtotal
$ 3„400.00
2 Performance/Pa went Bonds $20 00/Thousand 1 0 LS $ 68.00 $ 66 00
3 Mobilization/Demobilization 10 LS $ $ Q
4 General Conditions La out,Asbuilts.MOT 1.0 LS $ $ CL
Total:
$ 3,488.00
Notes: Net 30 payment terms,proposal valid for 30 da s CD
Inclusions:
Exclusions:
..
Prepared by: ,1u�r rT,4ttci
Estimator
Charley Toppino&Sons,Inc.
Sheet 1 of 1
hate: M4/19
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C.32.a
MEMORANDUM
TO: Board of County Commissioners
From: Assistant County Administrator
Date: March 28, 2019
RE: Change Order
1
Attached is proposed Change Order#2 for the East Martello Drainage and Parking
Project. This change order increases the final contract sum by $3,468.00 as well as a
60 day time extension. The date of substantial completion as of this change order is
revised from February 27, 2019 to April 27, 2019.
0
Monroe County ordinance 004-1999 provides authority for the Administrator to approve W
change orders within specific limits after providing the Board of County Commissioners
with at least 24 hours to review them and pose any questions or objections they may
have. It is the Administrator's intent to approve the attached change order under that 0
authority.
�s
Signature
/Ssistant County Administrator aCL
L
Kevin G. Wilson
Print Name 0
is 0
�s
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