Item C33 C.33
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
April 17, 2019
Agenda Item Number: C.33
Agenda Item Summary #5421
BULK ITEM: Yes DEPARTMENT: Fleet Management
TIME APPROXIMATE: STAFF CONTACT: Roy Sanchez (305) 292-3572
N/A
AGENDA ITEM WORDING: Approval to award surplus items (0903/1701, 0940/567,
2401/6944, 2401/4925, 2401/5921, 1001/5633, 1001/5873 & 0903/1697) to the highest bidder as set
forth in the attached Budget and Finance Purchasing Department Tabulation Sheet and authorization
to dispose the surplus items to the next highest bidder if necessary until items are disposed; and
authorizing the County Administrator to sign the Bill of Sale, Absolute prepared by the Property
Inventory Clerk.
ITEM BACKGROUND: All items were approved to be disposed at the November 20th 2018
BOCC Meeting, Agenda Item Number P.2. A Notice of Request for Competitive Solicitations was
advertised in our local newspapers, The Key West Citizen on February 23-24, 2019; Keys Weekly
on 2/28/2019 and News Barometer on 3/1/2019. Sealed Bids were opened on March 26, 2019 at 3:00
pm at the MC Purchasing Office located at the Gato Building. The Bid Tabulation Sheet noting the
bids for each surplus item is attached and sets forth the highest bidder for each surplus item to be
awarded. If the Highest bidder fails to complete the transaction(s), after reasonable notification of
the award and time limits in which to respond, then authorization to award to the next highest bidder
until final disposition of the surplus item(s)is complete in accordance with the Monroe County
Purchasing.
PREVIOUS RELEVANT BOCC ACTION: At the November 20th, 2018 BOCC meeting the
Board granted approval to dispose of surplus items.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval as requested above.
DOCUMENTATION:
Budget & Finance Purchasing Dept - Surplus Tabulation Sheet
Surplus Tabulation - Budget & Finance Purchasing Dept-award copy
Packet Pg. 1133
C.33
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date: N/A
Total Dollar Value of Contract: N/A
Total Cost to County: N/A
Current Year Portion: N/A
Budgeted: N/A
Source of Funds: N/A
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: Yes If yes, amount: $11,413.00— approx..
Grant: N/A
County Match: N/A
Insurance Required: N/A
Additional Details: N/A
REVIEWED BY:
Roy Sanchez Completed 04/01/2019 4:25 PM
Kevin Wilson Completed 04/01/2019 4:58 PM
Christine Limbert Completed 04/01/2019 5:07 PM
Budget and Finance Completed 04/02/2019 7:26 AM
Maria Slavik Completed 04/02/2019 7:37 AM
Kathy Peters Completed 04/02/2019 12:21 PM
Board of County Commissioners Pending 04/17/2019 9:00 AM
Packet Pg. 1134
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