Item D4 D.4
G BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
April 17, 2019
Agenda Item Number: D.4
Agenda Item Summary #5347
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453-8774
N/A
AGENDA ITEM WORDING: Approval of a no-cost change order for a time extension under
grant agreement CM919 with the Florida Department of Environmental to conduct a sea level rise
vulnerability assessment of the County's Harry Harris Park.
ITEM BACKGROUND: This item is to extend the deliverable due dates to June 30, 2019, to
allow time for all tasks to be completed.
The scope of work includes the completion of a vulnerability assessment at the County's Harry
Harris. The Park was heavily impacted by Hurricane Irma, and is in need of major repairs. The
analysis will review existing features within the property and identify necessary adaptation measures
to protect it from storms and future impacts from sea level rise and other impacts/stress to maintain
operations. The work will also enhance and protect the County's financial investment in preserving
its use in perpetuity as a public facility with recreational boat access use and furthering the State's
goals to preserve and protect public access.
PREVIOUS RELEVANT BOCC ACTION:
12/13/17: Approval of a grant application to DEP as part of their Coastal Partnership Initiative to
conduct a vulnerability assessment of the Harry Harris Park, requesting $15,000 in grant funds and
offering $15,000 in match funds, totaling $30,000 in project costs, approval to be retroactive to the
grant submittal date of October 31, 2017.
07/18/18: Approval of a grant agreement with the Florida Department of Environmental Protection
as part of the Coastal Partnership Initiative to conduct a sea level rise vulnerability assessment of the
County's Harry Harris Park, receiving $15,000 in grant funds and providing $15,000 in match funds
budgeted for FYI 8, and authorize the County Administrator to sign the agreement.
CONTRACT/AGREEMENT CHANGES:
Time Extension to June 30, 2019 for all deliverables
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STAFF RECOMMENDATION: Approval
DOCUMENTATION:
DEP Grant CM919-CO1
07/18/2018 Grant Agreement
FINANCIAL IMPACT:
Effective Date: Upon execution by both parties Expiration Date: June 30, 2019
Total$Value of Amendment 1: $0 Total Dollar Value of Grant: $30,000.
Total Cost to County: $0 Current Year Portion: $15,000
Budgeted: N/A for Amendment 1 Source of Funds: N/A
CPI: Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: None
Revenue Producing: N/A If yes, amount: N/A
Grant: Yes
County Match: Insurance Required:
Additional Details:
REVIEWED BY:
Rhonda Haag Completed 03/26/2019 9:45 AM
Pedro Mercado Completed 03/26/2019 10:14 AM
Budget and Finance Completed 03/26/2019 10:27 AM
Maria Slavik Completed 03/26/2019 10:30 AM
Kathy Peters Completed 03/28/2019 12:21 PM
Board of County Commissioners Pending 04/17/2019 9:00 AM
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DEP AGREEMENT NO. CM919
CHANGE ORDER NO. I
GRANTEE
MONROE COUNTY
1100 Simonton Street
Suite 205
Key West, Florida 33040
This Agreement as entered on the 14"day of'August 2018, is hereby revised as follows: 0
Paragraph 3C(i) A change order to this agreement is required when (asks timelines within the current
authorized agreement period change. U)
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Paragraph 3 allows the timelines in Attachment A to be revised with a Change Order to this Agreement,- <
and
Due to late execution of the grant agreement the vendor could not start work until January, an extension
was issued to the contractor's task order to allow time needed to complete the work, the Grantee has requested,and
the Department has agreed to revise the tasks ending dates in Attachment A-]; and
Attachment A, Grant Work Plan is hereby deleted in its entirety and replaced with Attachment A-1, U)
Revised Grant Work Plan,attached hereto and made a part of the Agreement. All references in the Agreement to
Attachment A, shall hereinafter refer to Attachment A-1,Revised Grant Work Plan.
All other term,,;and conditions of the Agreement sliall remain unchanged,
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MONROE COUNTY BOARD Of" STATE OF FLORIDA DEPARTMENT OF
COUNTY COMMISSIONERS ENVIRONMENTAL PROTECTION
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Sylvia Murphy,Mayor Tom R. Clanton, DEPGrant Manager
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Date: Date:
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ATTACHMENT A-I
PROJEC'T WORK PLAN
DEP Agreement#(1�'M'919
Project Title: t%,Ionroc county I I arry I lurris I lark Vulnerability Analysis
Grantee
Organ ration Name: Monroe Courty,
Cliief Elected Official or Agency Head: Roman Gastesi 0
Title: County' Adininistrator
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Address: 1100 Simonton St., Suite 205 U)
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City: Key West
Zip Code: 33040
Area Code and Telephone Number: 305-292-444 1 .0
Area Code and Facsimile Machine Telephone Nurnber: 305-292-4544
E-Mail Address: >
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Project Manaper
Organization Narne: Monroe County
Naine: Rhonda Ilaa,)
Address: 102050 Overseas Highway, Ste, 246 o
City: Key Largo,
Zip Code: 33037
Area Code and Telephone NLHnber: 305-395-9928
Area Code and Facsitnile Machine Telephone Nuniber: 305-292-4415 (D
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E-Mail Address: I� twu fLugo` w
Fiscal A14ent E
Or,anization Name: Monroe COLInty
Narne: Tina Boan <
Address: I 100 Simonton St. Suite 2-213
City: Key West
Zip Code: 33040
Area Code and Telephone Nuniber: 305-292-4467
Area Code ,and Facsimile Macliine'Felephone Number: 305-292-45 15
E-Mail Address: hoijn-ji H o v
DEP Agreement No. CM919,Attachment A, Paige 1 of 6
Change Order 1
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FEID No.: 59-6000749
DUNS No.: 073876757
Location: The Project will be located at 50 East Beach Road, which is located within the
unincorporated area of Tavernier, Monroe County, Florida, 33070. Project coordinates are
latitude 25,026778 and longitude -80.493471.
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Harry Harris Paris Vuinerabifity Analysis Legena
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All materials created must include DEP, NOAA and FCMP logos. A sample or electronic
version is required to be sent to Toni.R.Clanton(c�dep.state.fl.us or 3900 Commonwealth Blvd.
MS 9235 Tallahassee, Florida 32399-3000 to receive prior approval from the FCMP
Administrator. (See paragraph 27(A) of ,?rant agreement for wording and details.)
DEP Agreement No. CM919, Attachment A, Page 2 of 6
Change Order 1
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Scope of Work:
The scope of work will include the completion Ofa,vulnerability assessment at the Hart-y I-tarns
Park owned and maintained by Monroe County,. I larry I farris Park is a place to spend the day at
the ocean. 'I'he beach, not open to the ocean, is as tidal pool safer for children. The basketball
courts, Kiddie playground, pavilions and 1313Q grills are close to restrooms and parking. Two
softball fields host local teams. One of the Most Popular features in this park is its deep water
easy access boat ramp. MaXitnUrn length for Vehicle plus trailer cannot exceed 45', There are 15
parking spaces for vehicles with trailers for day parking only and this feature is heavily utilized
by, Park visitors. This assessment Nvill proactively develop adaptation strategies to enhance the
County's investment in an important State goal- the preservation and enhancement of public
access in I'lorida. "Hiis analysis furthers the work of the COU11ty"S SLIstainability and Climate Plan 0
ongoing Linder the GreenKeys plan which sets forth reconimendations to plan appropriate uses
and adaptation measures for areas.
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The analysis will review the at"orcineritioned existing features Within the property and identify
necessary adaptation measures to protect it from storms and future impacts frOITI sea,level rise
and other impacts/stress to maintain operations. The work will also enhance and protect the
County's financial investment in preserving its use in perpetuity as a public facility with
recreational boat access use and f1irthering the State's goals to preserve and protect public
access. >
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Total Budget Summary: o
Grant Match
AGREEMENT TOTAL S15,000.00 $15,000-00
rrs
TOTAL GRANT FUNDS
Categories Task I Task 2 Task 3 TOTAL BY a.
CATEGORY
Contractual $11,200.00 S2,800.00 $1,000.00 $15,000,00
SUB-TOTAL BY TASK $11,200.00 $2,800.00 $1,000,00 $15,000,00j E
TOTAL MATCH FUNDS
Categories Task 1 Task 2 Task 3 TOTAL BY
CATEGORY
Contractual $0.00 $9,400.00 $5,600.00 $15,000.00
SUB-TOTAL BY TASK $0.00 $9,400.00 $5,600.00 $15,000.00
DEP Agreement No. CM919�, Attachment A, Page 3 of 6
Change Order I
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Task 1: ($11,200) Data Collection and Project Management: The Cirantee has Procured Mince
Foster Wheeler Environment and Infrastructure, Inc. (Arnec Foster Wheeler) in accordance with
state law prior to execution of this Agreement. The goal is to gather data consistent with the
public use for the Harry Harris Park, exanlining tile vulnerability of the existing boat ramp and
associated public use facilities such as playground, docks, and basebal I fields, and planning flor
potential i ni provern e tits such as the irnplenientatton of green infrastFUCt.Urc to capture storniwater
and account for rising sea levels. Arnec Foster Wheeler will evaluate the available existing data
which includes:
I. Previous sea level rise modelling from the GreenKeys Plan
2. Review of the County's Local Mitigation Strategy to the extent applicable
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At-nec will also account Im related impacts, to tile Park such as flooding associated witli
intense rainfall and high wind events based oil an agreed upon set of scenarios consistent
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with other climate planning work Undertaken by the County (n
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4. Building, sea. wall and property elevations such as elevation certificates
5. Plans, renderings, drawings or surveys of recent construction at the site
6. Other relevant shil ilar waterfront projects and best practices from same
This "Task will also include the development of a list of available reference data for the site and
previous modelling from the Green Keys Plan to create a more detailed site specific analytical.
strategy for future flood risk from sea level rise and storm Surge & as"Gap Memorandum-
Gap Memorandum will identify available and needed data sources to complete a full
Vulnerability analysis for the site with project management discussion to deteri-nine if needed Z:
data is available and how to close any identified. discrepancies.
Amec Foster Wheeler will develop the Gap Memorandum, conduct a kick-offillecting, stake
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holder meeting, and two Board of County Con-irnissioners Meetings (BOCC) to discuss the Draft
and Final Vulnerability Analysis. Some of these presentations will extend beyond 'I'ask 1.
Arnec Foster Wheeler will also participate in bi-weckly calls with the Grantee to discuss the
project and provide schedule Updates. Arrice Foster Wheeler Will Utilize a subcontractor, Erin L.
Deady, P.A., for Support with project nlanagement, approach, analysis and meetings.
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Deliverables: W
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I. An electronic copy of the kick ofTineeting minutes, stake holder meeting minutes, BOCC
presentations and meeting minutes (throughout project duration).
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2. An electronic copy of the Gap MernorandUrn which will identify available and needed
data sources to conip lete a full vulnerability analysis for the site with project managenient
discussion to determine if needed data is available and how to close any identified <
discrepancies.
Requests for payment must be made within 15 days of completion of the deliverable.
Due Date/Frequency/Performance Period: June 30, 2019
Performance Measure: The Department will review the defiverable(s) to ensure it meets the
specifications provided in the Task Description, above.
DEP Agreement No. CM919,Attachment A, Page 4 of 6
Change Order I
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Funding for Task 1:
Category Grant Funds Match Funds
Contractual: $ 11,200,00 $ 0.00
TASK TOTAL: $ 11,200.0E_�_ $ UO
Task 2: (S12,200) Vulnerability Characterization/Analysis: Ainec Foster Wheeler will define
the I'Liture vulnerability to sea level rise of the Harry Harris park as well as adaptation
alternatives (related to existing and proposed site improvements) to, proactively promote the
resilience and storm surge ofthe site and its use in perpetuity as a public facility with
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recreational boat access use. Arriec Foster Wheeler will prepare a draft Vulnerability approach
utilizing the existing data identified in the (iap Memorandum from "['ask I above. Ainec Foster
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Wheeler will analyze various flooding scenarios based on percentage of'risk firorn sea level rise 21
and StOI-111 Surge. Arnec 1w oster Wheeler will present the draft vulnerability approach to the
Grantee via an in person meeting so that the (grantee is in agreement about data to be used and
generated for the pro,feet in line with agreed Lipon sea level rise and storm surge scenarios.
Updates to key stakeholders and the County C'orni-nission will also be provided.
The analysis Output Will, include:
A. Flood impacts based on level of`flood inundation and duration (level in inches of impacts .0
and days of impact) frorn sea level rise and storin surge. Potential adaptation and
response strategies related to proposed site improvements -- identification of a set of.
potential alternative strategies that could reduce or eliminate damage to the existing or
planned facilities such as:
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1. adaptation strategies for existing public park operations and facilities (e.g., buildings,CI
infrastructure, parking)
2. seawall, dock and boat ramp impacts
3 pros and cons of strategies
4. location of natural shoreline protection IL
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5. implementation pathways lor strategies such as any code or design reclUirernents a
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6. cost and funding strategies for adaptation measures
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Deliverable 2:
I An electronic copy of the approach and draft vulnerability analysis which will discuss the
adaptation strategies for the park along With funding analysis.
2. An electronic copy of the Stakeholder Meeting (with minutes and presentation)
3. An electronic copy of the Presentation on Draft Vulnerability Analysis to Board of
COLUIty Commissioners and minute's
Requests, for payment must be made within 15 days of completion of the deliverable.
Due Date/Frequency/Performance Period: June 30, 2019.
DEP Agreement Nog . M919,Attachiment A, Page 5,of 6
Change Order I
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Performance Measure: The Department will review the deliverable(s) to ensure it meets the
specifications provided in the Task Description, above.
Funding for Task 2:
Category Grant Funds Match Funds
Contractual: $ 2,800.00 $ 9,400,00
TASK TOTAL: $ 2,800.00 $ 9,400.00
Task 3: (S6,600) Final Vulnerability Analysis: Amec loster Wheeler will utilize information
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generated in previous tasks to develop a Final Vulnerability Analysis for the llarry Harris Park
related to existing and proposed site improvements with recommendations f'or potential site
considerations and adaptation measures to sea level rise impacts and storm surge. Arnee foster
Wheeler will include such MeZISUrcs as building specific measures to reduce flood risk, seawall,
boat ramp, and dock refinements as specific intervals to, avoid loss of use orthe site and
recommendations for natural shoreline protection. Amec Foster Wheeler will prepare a cost
analysis utilizing the approved measures for adaptation / resiliency identified in the Final
Vulnerability Analysis. Aniec Foster Wheeler will prepare a repetitive loss analysis from not
im lementing the approved measures identified in the Final Vulnerability Analysis, Arnec >
Foster Wheeler will also leverage return on investment and best practices work into the Analysis.
Deliverable 3:
1 . An electronic copy of the Final Vulnerability Analysis Report will be completed that Nvill
characterize ftItUre impacts under various sea level rise scenarios over future planning
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horizons with storm Surge, in tern of level of inundation. and duration of impacts,
adaptation measures or site criteria for future uses, economic costs ofal tern ati ves, any
design considerations, funding recommendations and potential damages without
adaptation measures. An EXeCLItiVe Summary will be included.
2. An electronic copy of the Presentation on Final Vulnerability Analysis to Board of
County C'onunissioners and minutes
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Requests for payment must be made within 15 days of completion of the deliverable.
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Due Date/Frequency/Performance Period: June 3(1, 2019
Performance Measure: The Department will review the deliverable(s) to ensure it rneets the
specifications provided in the Task Description, above.
Funding for Task 3:
Category Grant Funds Match Funds
Contractual: $1,000.00 $ 5,600.00
TASK TOTAL: $1,000.00 $ 5,600.00
DEP Agreement No. CM919,Attachment A, Page 6 of 6
Change Order 1
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DEP AGREEMENT NO.CM919
STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
FLORIDA COASTAL MANAGEMENT PROGRAM
GRANT AGREEMENT
PURSUANT TO THE
NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION COOPERATIVE AWARD
THIS AGREEMENT is entered into pursuant to Section 215.971, Florida Statutes (F.S.), between the STATE
OF,FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION, whose address is 3900 Commonwealth
Boulevard, Tallahassee, Florida 32399-3000 (hereinafter the "Department") and MONROE COUNTY BORAD OF
COUNTY COMMISSIONERS,whose address 1100 Simonton Street,Suite 205,Key West,Florida 33040(hereinafter
the"Grantee"),a local government to provide federal funding for the MONROE COUNTY HARRY HARRIS PARK
VULNERABILITY ANALYSIS. Collectively, the Department and the Grantee may be referred to as "Parties" or T
individually as a"Party".
WHEREAS, the Department is authorized to administer funds pursuant to the Coastal Zone Management Act
(hereinafter the"Act"),in accordance with §380.22,F.S.;and,
WHEREAS, the Department is the recipient of federal financial assistance from the National Oceanic and
Atmospheric Administration (NOAA), awarded on July 1, 2018, pursuant to Cooperative Agreement Award No.
NAI8NOS4190080, for projects and activities that promote the protection and management of coastal resources in the
State of Florida;and, >
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WHEREAS, pursuant to §380.22, F.S., Chapter 62S-4, Florida Administrative Code (F.A.C.), and all rules
adopted thereunder, as recommended by the Department's Florida Coastal Management Program (FCMP) and as
approved by the NOAA process as appropriate,the Grantee is a subrecipient of federal financial assistance from NOAA.
Thus, the Parties are responsible for complying with the appropriate federal guidelines in the performance of project
activities pursuant to this Agreement.
NOW,THEREFORE,in consideration of the premises and mutual benefits to be derived under this Agreement, 0
and pursuant to the Act and all rules adopted thereunder,the Parties do hereby agree as follows:
1. TERMS OF AGREEMENT:
The Grantee agrees to perform in accordance with the terms and conditions set forth in this Agreement, 00
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Attachment A,Project Work Plan, and all attachments and exhibits named herein,which are attached hereto
and made a part hereof. For purposes of this Agreement, the terms "Grantee" and "Recipient" are used
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interchangeably.The Grantee acknowledges that receipt of this grant does not imply nor guarantee that a federal,
state or local permit will be issued for a particular activity.Further,the Grantee agrees to ensure that all necessary
permits are obtained prior to implementation of any grant-funded activity that may fall under applicable federal,
state or local laws.
2. PERIOD OF AGREEMENT:
This Agreement shall begin upon execution by both Parties and end no later than June 30,2019,inclusive.The
Grantee shall be eligible for reimbursement for work performed on or after July 1,2018 through the end date of
this Agreement.This Agreement may be amended to provide for additional services if additional funding is made
available by NOAA and/or the Florida Legislature.
3. FUNDING/CONSIDERATION/INVOICING:
A. As consideration for the satisfactory completion of services rendered by the Grantee under the terms of
this Agreement,the Department shall pay the Grantee,on a cost reimbursement basis,an amount not to
exceed $15,000 for all eligible Project costs, upon the completion, submittal, and approval of the
DEP Agreement No. CM919,Page 1 of 18
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deliverables identified in Attachment A,Project Work Plan.The Parties hereto understand and agree
that this Agreement requires a cost sharing or match on the part of the Grantee in the amount of$15,000
in cash,in-kind,or third party in-kind,towards the work funded under this Agreement.It is understood
that any additional funds necessary for the completion of this Project are the responsibility of the
Grantee.
B. The federal funds awarded under this Agreement may have Special Award Conditions restricting the
release of funds. Projects receiving federal funding must comply with the National Environmental
Policy Act (NEPA), which provides a framework for environmental analyses, reviews, and
consultations. NEPA's project "umbrella" covers a project's compliance with all pertinent federal
environmental laws.Any Special Award Condition restricting the release of funds will be described in
Attachment A,Project Work Plan, and include the requirements that no work commence for certain
Project activities under Attachment A, until FCMP and NOAA receive approval from the NEPA
Environmental Compliance Review and that associated costs shall not be eligible for reimbursement
until authorized by the NEPA Environmental Compliance approval.
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C. Prior written approval from the Department's Grant Manager shall be required for changes to this
Agreement.
i. A Change Order to this Agreement is required when task timelines within the current
authorized Agreement period change, and/or when the cumulative transfer of funds between
approved budget categories, as defined in Attachment A, are less than ten percent(10%) of
the total budget as last approved by the Department. All Change Orders are subject to the
mutual agreement of both Parties as evidenced in writing. U)
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ii. A formal Amendment to this Agreement is required for changes which cause any of the
following:an increase or decrease in the Agreement funding amount,a change in the Grantee's
match requirements, a change in the expiration date of the Agreement, and/or changes to the
cumulative amount of funding transfers between approved budget categories, as defined in
Attachment A,exceeds or is expected to exceed ten percent(10%)of the total budget as last
approved by the Department. All Amendments are subject to the mutual agreement of both
Parties as evidenced in writing. 0
D. i. The Grantee shall be reimbursed on a cost reimbursement basis for all eligible Project costs
upon the completion,submittal,and approval of each Deliverable identified in Attachment A. r_
Reimbursement shall be requested utilizing Attachment B,Payment Request Form,no later
than fifteen (15) days following acceptance of the completed, submitted Deliverables by the 00
Department. In addition to the Payment Request Form,the Grantee must provide a completed
Exhibit I to Attachment B, Schedule of Invoices for Reimbursement; Exhibit II to
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Attachment B,Schedule of Match;copies of cancelled checks;copies of invoices; copies of
Travel Reimbursements;FLAIR Report or other comparable accounting reports,if applicable;
and copies of Volunteer Logs, if applicable. To be eligible for reimbursement, costs must be
in compliance with laws, rules and regulations applicable to expenditures of State funds,
including, but not limited to, the Reference Guide for State Expenditures available at
hq://www.myfloridaefo.com/aadir/reference uide/.All invoices for amounts due under this
Agreement shall be submitted in detail sufficient for a proper pre-audit and post-audit thereof.
All requests for reimbursement of travel expenses shall be in accordance with Section 112.061,
F.S. Failure to provide any required reports, deliverables, or documentation shall result in a
delay in processing the payment until the appropriate information is provided to the
Department. A final payment request must be submitted to the Department no later than
August 15,2019,to assure the availability of funds for payment. All work performed pursuant
to Attachment A must be performed on or before the completion date of the Agreement, and
the subsequent period of time merely allows the Grantee to finalize invoices and backup
documentation to support the final payment request. If applicable, each payment request
submitted shall document all matching funds and/or match efforts (i.e., in-kind services)
provided during the period covered by each request. All cost sharing and/or match shall meet
DEP Agreement No. CM919,Page 2 of 18
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the federal requirements established in 2 CFR §200.306. The final payment will not be
processed until the match requirement has been met. Failure to comply with these reporting
requirements will result in non-payment or termination of this Agreement.
E. The State Chief Financial Officer requires detailed supporting documentation of all costs under a cost
reimbursement agreement. The Grantee shall comply with the minimum requirements set forth in
Attachment C,Contract Payment Requirements. The Payment Request Form shall be accompanied
by supporting documentation and other requirements as follows for each deliverable. Reimbursement
and/or allowable match shall be limited to the following budget categories:
i. Contractual Services (Subcontractors) - Reimbursement requests for payments to
subcontractors must be substantiated by copies of invoices with backup documentation
identical to that required from the Grantee. Additionally, the Grantee may document these
expenditures for meeting its match requirements. Subcontracts which involve payments for
direct salaries shall clearly identify the personnel involved, salary rate per hour, and hours U)
spent on the project. All multipliers used (i.e., fringe benefits, overhead, indirect, and/or
general and administrative rates) shall be supported by audit. If the Department determines @
that multipliers charged by any subcontractor exceeded the rates supported by audit, the
Grantee shall be required to reimburse such funds to the Department within thirty(30)calendar
days of written notification. Interest on the excessive charges shall be calculated based on the
prevailing rate used by the State Board of Administration. Non-consumable and/or
nonexpendable personal property or equipment costing $1,000 or more purchased for the
Project under a subcontract is subject to the requirements set forth in 2 CFR 200,Chapters 273
and/or 274,F.S.and Chapter 69472,F.A.C.,and/or Chapter 69I-73,F.A.C.,as applicable.The U)
Grantee shall be responsible for maintaining appropriate property records for any subcontracts
that include the purchase of equipment as part of the delivery of services. The Grantee shall
comply with this requirement and ensure its subcontracts issued under this Agreement,if any,
impose this requirement,in writing,on its subcontractors.
For fixed-price(vendor)subcontracts,the following provisions shall apply: .�
a. The Grantee may award, on a competitive basis, fixed-price subcontracts to
consultants/contractors in performing the work described in Attachment A. 0
Invoices submitted to the Department for fixed-price subcontracted activities shall
be supported with a copy of the subcontractor's invoice and a copy of the tabulation
form for the competitive procurement process(i.e.,Invitation to Bid or Request for r_
Proposals)resulting in the fixed-price subcontract.
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b. The Grantee may request approval from the Department to award a fixed-price
subcontract resulting from procurement methods other than those identified in the
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paragraph above. In this instance, the Grantee shall request the advance written
approval from the Department's Grant Manager of the fixed price negotiated by the
Grantee. The letter of request shall be supported by a detailed budget and Scope
of Services to be performed by the subcontractor.Upon receipt.of the Department
Grant Manager's approval of the fixed-price amount,the Grantee may proceed in
finalizing the fixed-price subcontract.
C. All subcontracts are subject to the provisions of paragraph 12 and any other
appropriate provisions of this Agreement which affect subcontracting activities.
F. In addition to the invoicing requirements contained in paragraphs 3.C. and D. above, the Department
will periodically request proof of a transaction (invoice, payroll register, etc.) to evaluate the
appropriateness of costs to the Agreement pursuant to State and Federal guidelines (including cost
allocation guidelines),as appropriate.This information,when requested,must be provided within thirty
(30)calendar days of such request. The Grantee may also be required to submit a cost allocation plan
to the Department in support of its multipliers (overhead, indirect, general administrative costs, and
fringe benefits). State guidelines for allowable costs can be found in the Department of Financial
DEP Agreement No. CM919,Page 3 of 18
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Services' Reference Guide for State Expenditures; allowable costs and uniform administrative
requirements for Federal Programs can be found under 2 CFR 200 and 2 CFR 1300, at
http://www.ecfr.gov.
F. i. The accounting systems for all Grantees must ensure that funds provided under this Agreement
are not commingled with funds from other agencies. Funds from each agency must be
accounted for separately. .Grantees are prohibited from commingling funds on either a
program-by-program or a project-by-project basis. Funds specifically budgeted and/or
received for one project may not be used to support another project. Where a Grantee's or
subrecipient's accounting system cannot comply with this requirement, the Grantee, or
subrecipient, shall establish a system to provide adequate fund accountability for each project
it has been awarded.
ii. If the Department finds that these funds have been commingled,the Department shall have the 0
right to demand a refund,either in whole or in part,of the funds provided to the Grantee under
this Agreement for non-compliance with the material terms of this Agreement. The Grantee,
upon such written notification from the Department shall refund,and shall forthwith pay to the
Department,the amount of money demanded by the Department. Interest on any refund shall
be calculated based on the prevailing rate used by the State Board of Administration. Interest
shall be calculated from the date(s)the original payment(s)are received from the Department
by the Grantee to the date repayment is made by the Grantee to the Department.
iii. In the event that the Grantee recovers costs incurred under this Agreement and reimbursed by U)
the Department from another source(s), the Grantee shall reimburse the Department for all
recovered funds originally provided under this Agreement. Interest on any refund shall be
calculated based on the prevailing rate used by the State Board of Administration. Interest
shall be calculated from the date(s) the payment(s) are recovered by the Grantee to the date
repayment is made to the Department by the Grantee. .d
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G. The federal funds awarded under this Agreement must comply with the Federal Funding 0
Accountability and Transparency Act(FFATA) of 2006. The intent of the FFATA is to empower 0
every American with the ability to hold the government accountable for each spending decision. The 2
CM
result is to reduce wasteful spending in the government. The FFATA legislation requires that
information on federal awards (federal financial assistance and expenditures)be made available to the C
public via a single, searchable website,which is www.USASpending.gov. Grant recipients awarded a
new federal grant greater than or equal to $25,000 awarded on or after October 1,2010 are subject to 00
the FFATA. The Grantee agrees to provide the information necessary,over the life of this Agreement,
It-
for the Department to comply with this requirement.
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4. ANNUAL APPROPRIATON:
The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual 0
appropriation by the Legislature and the availability of federal funding and grants from NOAA. The Parties
hereto understand that this Agreement is not a commitment of future appropriations. Authorization for
continuation and completion of work and payment associated therewith may be rescinded with proper notice at
the discretion of the Department if Legislative appropriations are reduced or eliminated.
5. REPORTS:
A. The Grantee shall utilize Attachment D, Progress Report Form, to describe the work performed
during the reporting period,problems encountered,problem resolution,schedule updates and proposed
work for the next reporting period. Quarterly reports shall be submitted to the Department's Grant
Manager no later than five(5)calendar days following the completion of the quarterly reporting period.
It is hereby understood and agreed by the parties that the term "quarterly" shall reflect the calendar
quarters ending March 31, June 30, September 30 and December 31. Failure to provide the Quarterly
DEP Agreement No. CM919,Page 4 of 18
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D.4.b
Progress Report shall result in a delay in processing any payment request until the appropriate
information is provided to the Department.
B. The Grantee shall also submit a Final Project Report utilizing Attachment E, Final Project Report
Form, attached hereto and made a part hereof, along with the final quarterly progress report. A draft
of the Final Project Report shall be submitted electronically to the Department's FCMP Grant Manager
for approval. After approval by the FCMP, one(1)hard copy and one(1)electronic copy of the Final
Project Report shall be submitted to the Department's FCMP Grant Manager. Final payment will be
held until receipt and approval of the Final Project Report.
C. If the purchase of equipment is authorized under paragraph 20 of this Agreement,then the Grantee shall
comply with the property management requirements set forth in 2 CFR§200.313. An inventory of all
personal property/equipment purchased under this Agreement shall be completed at least once every
two(2)years and submitted to the Department's Grant Manager no later than January 31It for each year U
this Agreement is in effect.
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6. RETAINAGE:
The following provisions apply if the Department withholds retainage under this Agreement:
A. The Department reserves the right to establish the amount and application of retainage on the work
performed under this Agreement to a maximum of ten percent(10%).Retainage may be withheld from
each payment to Grantee pending satisfactory completion of work and approval of all deliverables.
2
B. The Department reserves the right to withhold payment of retainage for Grantee's failure to respond to
or correct identified deficiencies within the timeframe stipulated in Attachment A. The Department
shall provide written notification to Grantee of identified deficiencies and the Department's intent to
withhold retainage. Grantee's failure to rectify the identified deficiency within the timeframe stated in
Department's notice will result in forfeiture of retainage by Grantee.
C
C. If Grantee fails to perform the requested work, or fails to perform the work in a satisfactory manner, 0
Grantee shall forfeit its right to payment for the work and the retainage called for under the entire 0
Attachment A. Failure to perform includes, but is not limited to, failure to submit the required
deliverables or failure to provide adequate documentation that the work was actually performed.
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D. No retainage shall be released or paid for uncompleted work while this Agreement is suspended.
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E. Except as otherwise provided above, Grantee shall be paid the retainage associated with the work,
provided Grantee has completed the work and submits an invoice for retainage held,in accordance with
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invoicing procedures under this Agreement.
7. INDEMNIFICATION:
0
Each party hereto agrees that it shall be solely responsible for the negligent or wrongful acts of its employees
and agents. However,nothing contained herein shall constitute a waiver by either party of its sovereign immunity
or the provisions of Section 768.28,F.S. Further,nothing herein shall be construed as consent by a state agency
or subdivision of the State of Florida to be sued by third parties in any matter arising out of any contract or this
Agreement.
8. DEFAULT/TERMINATION/FORCE MAJEURE:
A. The Department may terminate this Agreement at any time if any warranty or representation made by
Grantee in this Agreement or in its application for funding shall at any time be false or misleading in
any respect, or in the event of the failure of the Grantee to fulfill any of its obligations under this
Agreement. Prior to termination,the Department shall provide thirty(30)calendar days'written notice
DEP Agreement No.CM919,Page 5 of 18
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of its intent to terminate and shall provide the Grantee an opportunity to consult with the Department
regarding the reason(s)for termination.
B. The Department may terminate this Agreement if the work described herein has not commenced within
sixty(60)calendar days of the date of execution of this Agreement. Prior to termination,the Department
shall provide thirty (30) calendar days' prior written notice of its intent to terminate and shall provide
the Grantee an opportunity to inquire with the Department regarding the reason(s)for termination.
C. The Department may terminate this Agreement for convenience by providing the Grantee with
thirty (30) calendar days' written notice. If the Department terminates the Agreement for
convenience,the Department shall notify the Grantee of such termination,with instructions as
to the effective date of termination or specify the stage of work at which the Agreement is to
be terminated. If the Agreement is terminated before performance is completed,the Grantee U
shall be paid only for that work satisfactorily performed for which costs can be substantiated.
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D. If a force majeure occurs that causes delays or the reasonable likelihood of delay in the fulfillment of ,
the requirements of this Agreement,the Grantee shall promptly notify the Department orally. Within
seven(7)calendar days,the Grantee shall notify the Department in writing of the anticipated length and
cause of the delay,the measures taken or to be taken to minimize the delay and the Grantee's intended _
timetable for implementation of such measures. If the parties agree that the delay or anticipated delay
was caused,or will be caused by a force majeure,the Department may,at its discretion,extend the time
for performance under this Agreement for a period of time equal to the delay resulting from the force
majeure upon execution of an amendment to this Agreement. Such agreement shall be confirmed by >
letter from the Department accepting, or if necessary, modifying the extension. A force majeure shall
be an act of God,strike,lockout,or other industrial disturbance,act of the public enemy,war,blockade,
public riot, lightning, fire, flood, explosion, failure to receive timely necessary third-party approvals
through no fault of the Grantee,and any other cause,whether of the kind specifically enumerated herein
or otherwise, that is not reasonably within the control of the Grantee and/or the Department. The
Grantee is responsible for the performance of all services issued under this Agreement. Failure to
perform by the Grantee's consultant(s)or subcontractor(s)shall not constitute a force majeure event.
E. The Department will decline reimbursement to the Grantee for services provided under the terms of this
Agreement if the Grantee does not submit payment requests and quarterly reports in accordance with
the provisions of paragraphs 3 and 5 of this Agreement. Quarterly Progress Reports received by the
Department after the 51 calendar day following the completion of any quarterly reporting period will �
be considered late-filed and render the Grantee in default under the terms of this Agreement.
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9. REMEDIES/FINANCIAL CONSEQUENCES: cCD
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A. No payment will be made for unsatisfactory deliverables. In the event that a deliverable is
deemed unsatisfactory by the Department, the Grantee shall re-perform the services needed
for submittal of a satisfactory deliverable, at no additional cost to the Department,within ten
(10)days of being notified of the unsatisfactory deliverable. If a satisfactory deliverable is not
submitted within the specified timeframe,the Department may,in its sole discretion,either: 1) ca
terminate this Agreement for failure to perform,or 2)the Department Grant Manager may,by
letter specifying the failure of performance under this Agreement, request that a proposed
Corrective Action Plan(CAP)be submitted by the Grantee to the Department. All CAPS must
be able to be implemented and performed in no more than sixty(60)days.
i. A CAP shall be submitted within ten(10)calendar days of the date of the letter request
from the Department. The CAP shall be sent to the Department Grant Manager for
review and approval. Within ten (10) calendar days of receipt of a CAP, the
Department shall notify the Grantee in writing whether the CAP proposed has been
accepted. If the CAP is not accepted,the Grantee shall have ten(10) calendar days
from receipt of the Department letter rejecting the proposal to submit a revised
proposed CAP. Failure to obtain the Department approval of a CAP as specified
DEP Agreement No. CM919,Page 6 of 18
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D.4.b
above shall result in the Department's termination of this Agreement for cause as
authorized in this Agreement.
ii. Upon the Department's notice of acceptance of a proposed CAP, the Grantee shall
have ten (10) calendar days to commence implementation of the accepted plan.
Acceptance of the proposed CAP by the Department does not relieve the Grantee of
any of its obligations under the Agreement. In the event the CAP fails to correct or
eliminate performance deficiencies by Grantee,the Department shall retain the right
to require additional or further remedial steps, or to terminate this Agreement for
failure to perform. No actions approved by the Department or steps taken by the
Grantee shall preclude the Department from subsequently asserting any deficiencies
in performance. The Grantee shall continue to implement the CAP until all
deficiencies are corrected. Reports on the progress of the CAP will be made to the
Department as requested by the Department Grant Manager.
iii. Failure to respond to a Department request for a CAP or failure to correct a deficiency
in the performance of the Agreement as specified by the Department may result in
termination of the Agreement.
The remedies set forth above are not exclusive and the Department reserves the right to exercise other
remedies in addition to or in lieu of those set forth above,as permitted by the Agreement.
B. If the Grantee fails to perform in accordance with the terms and conditions set forth in this Agreement,
Attachment A,Project Work Plan, and all attachments and exhibits,the Grantee shall be ineligible U)
to be considered for funding under the Coastal Partnership Initiative (CPI) program for two (2)
consecutive funding cycles. The Department shall make its determination of ineligibility within
thirty(30)days of the Agreement end date and notify the Grantee in writing if determined ineligible.
C. The Department shall have the right to demand a refund, either in whole or part, of the funds provided
to the Grantee for noncompliance with the terms of this Agreement.
10. RECORD KEEPING/AUDIT:
A. The Grantee shall maintain books,records and documents directly pertinent to performance under this
Agreement in accordance with United States generally accepted accounting principles (US GAAP)
consistently applied. The Inspector General of the U.S. Department of Commerce, NOAA, the 00
Department,the State of Florida, or their authorized representatives shall have access to such records
for audit purposes during the term of this Agreement and for five (5) years following Agreement C14
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completion. In the event any work is subcontracted, the Grantee shall similarly require each
subcontractor to maintain and allow access to such records for audit purposes.
B. The Grantee agrees that if any litigation, claim, or audit is started before the expiration of the record
retention period established above, the records shall be retained until all litigation, claims or audit
findings involving the records have been resolved and final action taken.
C. Records for real property and equipment acquired with federal funds shall be retained for five(5)years
following final disposition.
D. The Grantee understands its duty, pursuant to Section 20.055(5), F.S., to cooperate with the
Department's Inspector General in any investigation,audit,inspection,review,or hearing. The Grantee
will comply with this duty and ensure that its subcontracts issued under this Grant, if any, impose this
requirement,in writing,on its subcontractors.
E. The rights of access in this paragraph are not limited to the required retention period but last as long as
the records are retained.
DEP Agreement No. CM919,Page 7 of 18
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D.4.b
11. SPECIAL AUDIT REQUIREMENTS:
A. In addition to the requirements of the preceding paragraph,the Grantee shall comply with the applicable
provisions contained in Attachment F,Special Audit Requirements,attached hereto and made a part
hereof. Exhibit 1 to Attachment F summarizes the funding sources supporting the Agreement for
purposes of assisting the Grantee in complying with the requirements of Attachment F. A revised copy
of Exhibit 1 must be provided to the Grantee for each amendment which authorizes a funding increase
or decrease. If the Grantee fails to receive a revised copy of Exhibit 1, the Grantee shall notify the
Department's Grant Manager listed in paragraph 17 to request a copy of the updated information.
B. The Grantee is hereby advised that the Federal and/or Florida Single Audit Act Requirements may
further apply to lower tier transactions that may be a result of this Agreement. The Grantee shall
consider the type of financial assistance (federal and/or state) identified in Attachment F, Exhibit 1
when making its determination. For federal financial assistance,the Grantee shall utilize the guidance
provided under 2 CFR §200.330 for determining whether the relationship represents that of a A
subrecipient or vendor. For state financial assistance, the Grantee shall utilize the form entitled
"Checklist for Nonstate Organizations Recipient/Subrecipient vs Vendor Determination"(form number
DFS-A2-NS)that can be found under the"Links/Forms"section appearing at the following website:
https:\\apps.fldfs.com\fsaa
C. The Grantee should confer with its chief financial officer,audit director or contact the Department for
assistance with questions pertaining to the applicability of these requirements.
A
12. SUBCONTRACTS:
A. The Grantee may subcontract work under this Agreement without the prior written consent of the
Department's Grant Manager except for certain fixed-price subcontracts pursuant to paragraph 3.D.of
this Agreement,and except for those sub-grants or sub-contracts referenced in paragraph 12.C.,which
require prior approval.The Grantee shall submit a copy of the executed subcontract to the Department
within ten (10) days after execution. Regardless of any subcontract, the Grantee is ultimately
responsible for all work performed under this Agreement. The Grantee agrees to be responsible for
the fulfillment of all work elements included in any subcontract and agrees to be responsible for the
payment of all monies due under any subcontract. It is understood and agreed by the Grantee that the
Department shall not be liable to any subcontractor for any expenses or liabilities incurred under the
subcontract and that the Grantee shall be solely liable to the subcontractor for all expenses and
liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor 00
for all expenses and liabilities incurred under the subcontract.
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B. The Grantee agrees to comply with the procurement requirements contained in 2 CFR§200.317 through
2 CFR §200.326 for its selection of subcontractors. If the procurement is subject to the Consultant's
Competitive Negotiation Act under Section 287.055,F.S. or the Brooks Act,the Grantee must provide
documentation clearly evidencing it has complied with the statutory or federal requirements
C. The Grantee and/or the subcontractor shall not sub-grant or sub-contract any part of the approved project
to any agency or employee of Department of Commerce and/or other Federal department, agency, or
instrumentality without the Department's prior written approval.
D. The Department of Environmental Protection supports diversity in its procurement program and
requests that all subcontracting opportunities afforded by this Agreement embrace diversity
enthusiastically. The award of subcontracts should reflect the full diversity of the citizens of the State
of Florida. A list of minority-owned firms that could be offered subcontracting opportunities may be
obtained by contacting the Office of Supplier Diversity at(850)487-0915.
E. In accordance with 2 CFR§200.321,the Grantee must take all necessary affirmative steps to assure that
minority businesses, women's business enterprises, and labor surplus areas firms are used when
DEP Agreement No. CM919,Page 8 of 18
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D.4.b
possible. The U.S. Department of Commerce (DOC) encourages non-federal entities to utilize small
businesses,minority business enterprises and women's business enterprises in contracts under financial
assistance awards. The Minority Business Development Agency(MBDA)within the DOC will assist
non-Federal entities in matching qualified minority business enterprises with contract opportunities.
For further information visit MBDA's website at hqp://www.mbda.gov
13. PROHIBITED LOCAL GOVERNMENT CONSTRUCTION PREFERENCES:
A. Pursuant to Section 255.0991,F.S.,for a competitive solicitation for construction services in which 50
percent or more of the cost will be paid from state-appropriated funds which have been appropriated at
the time of the competitive solicitation, a state college, county, municipality, school district, or other
political subdivision of the state may not use a local ordinance or regulation that provides a preference
based upon:
i. The contractor's maintaining an office or place of business within a particular local
jurisdiction;
ii. The contractor's hiring employees or subcontractors from within a particular local jurisdiction;
or
iii. The contractor's prior payment of local taxes, assessments, or duties within a particular local
jurisdiction.
B. For any competitive solicitation that meets the criteria in Paragraph A., a state college, county, U)
municipality, school district, or other political subdivision of the state shall disclose in the solicitation
document that any applicable local ordinance or regulation does not include any preference that is
prohibited by Paragraph A.
14. LOBBYING PROHIBITION:
A. The Grantee agrees that no funds received by it under this Agreement will be expended for the purpose
of lobbying the Florida Legislature or a State agency pursuant to Section 216.347, F.S., except that 0
pursuant to the requirements of Section 287.058(6), F.S., during the term of any executed Agreement
between the Grantee and the State,the Grantee my lobby the executive or legislative branch concerning
the scope of services,performance,term or compensation regarding that Agreement. The Grantee shall r_
comply with Sections 11.062 and 216.347,F.S.
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15. COMPLIANCE WITH LAW:
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The Grantee shall comply with all applicable federal, state and local rules and regulations in performing under
this Agreement. The Grantee acknowledges that this requirement includes, but is not limited to, compliance
with all applicable federal,state and local health and safety rules and regulations. The Grantee further agrees to
include this provision in all subcontracts issued as a result of this Agreement.
16. NOTICE:
All notices and written communication between the parties shall be sent by electronic mail,U.S.Mail, a courier
delivery service, or delivered in person.Notices shall be considered delivered when reflected by an electronic
mail read receipt, a courier service delivery receipt, other mail service delivery receipt, or when receipt is
acknowledged by recipient. Any and all notices required by this Agreement shall be delivered to the parties at
the addresses identified under paragraph 17.
DEP Agreement No. CM919,Page 9 of 18
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D.4.b
17. CONTACTS:
A. The Department's FCMP Grant Manager (who may also be referred to as the Department's FCMP
Project Manager)at the time of execution for this Agreement is identified below:
Toni R.Clanton,FCCM
Department of Environmental Protection
Florida Coastal Office(FCO)
Florida Coastal Management Program
3900 Commonwealth Boulevard,Mail Station#235
Tallahassee,Florida 32399-3000
Telephone No.: 850-245-2184
Fax No.: N/A
E-mail Address: Toni.r.clantongdep.state.fl.us
A
B. The Grantee's Grant Manager(who may also be referred to as the Grantee's Project Manager or Point
of Contact)at the time of execution for this Agreement is identified below:
Rhonda Haag
Monroe County Board of County Commissioners
102050 Overseas Highway, Suite 246
Key Largo,Florida 33037
Telephone No.: 305-453-8774
Fax No.: N/A �
E-mail Address: HaQp,.Rhondagmonroecounty-fl.gov
C. The Grantee's Fiscal Agent at the time of execution for this Agreement is identified below:
Pam Radloff,Finance Director
Monroe County—Clerk of the Court
500 Whitehead Street
Key West,Florida 33040
Telephone No.: 305-292-3534
Fax No.: N/A
E-mail Address: pradloff@monroe-clerk.com r_
In the event that any of the contact names or contact information listed above changes, written notice by 00
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electronic mail with acknowledgement by the other parties will be acceptable.Any subsequent Change Order or
Amendment pursuant to paragraph 3.0 should include the updated contact name(s)and/or information.
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18. INSURANCE:
A. Required Coverage. At all times during the Agreement the Grantee, at its sole expense, shall maintain
insurance coverage of such types and with such terms and limits described below. The limits of
coverage under each policy maintained by the Grantee shall not be interpreted as limiting the Grantee's
liability and obligations under the Agreement. All insurance policies shall be through insurers licensed
and authorized to issue policies in Florida, or alternatively, Grantee may provide coverage through a
self-insurance program established and operating under the laws of Florida. Additional insurance
requirements for this Agreement may be required elsewhere in this Agreement,however the minimum
insurance requirements applicable to this Agreement are:
i. Commercial General Liability Insurance.
The Grantee shall provide adequate commercial general liability insurance coverage and hold
such liability insurance at all times during the Agreement. The Department of Environmental
Protection, its employees, and officers shall be named as an additional insured on any general
DEP Agreement No. CM919,Page 10 of 18
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D.4.b
liability policies. The minimum limits shall be$200,000 each individual's claim and$300,000
each occurrence.
ii. Workers' Compensation and Employer's Liability Coverage.
The Grantee shall provide workers' compensation, in accordance with Chapter 440,F.S., and
employer's liability insurance with minimum limits of$100,000 per accident, $100,000 per
person, and $500,000 policy aggregate. Such policies shall cover all employees engaged in
any work under the Agreement.
iii. Commercial Automobile Insurance.
If the Grantee's duties include the use of a commercial vehicle, the Grantee shall maintain
automobile liability,bodily injury, and property damage coverage. Insuring clauses for both
bodily injury and property damage shall provide coverage on an occurrence basis. The
Department of Environmental Protection, its employees, and officers shall be named as an
additional insured on any automobile insurance policy. The minimum limits shall be as
follows: U)
$300,000 Automobile Liability Combined Single Limit for Company-Owned
Vehicles,if applicable
$300,000 Hired and Non-owned Automobile Liability Coverage
iv. Other Insurance.
Additional insurance may be required by federal law,where applicable, if any work proceeds U)
over or adjacent to water,including but not limited to Jones Act,Longshoreman's and Harbor
Worker's, or the inclusion of any applicable rider to worker's compensation insurance, and
any necessary watercraft insurance, with limits of not less than $300,000 each. Questions
concerning required coverage should be directed to the U.S. Department of Labor
(http://www.dol.gov/owcp/dlhwc/Iscontac.htm)or to the parties' insurance carrier.
B. Insurance Requirements for Sub-Grantees and/or Subcontractors. The Grantee shall require its sub-
grantees and/or subcontractors,if any,to maintain insurance coverage of such types and with such terms
and limits as described in this Agreement. The Grantee shall require all its sub-grantees and/or
subcontractors, if any, to make compliance with the insurance requirements of this Agreement a
condition of all contracts that are related to this Agreement. Sub-grantees and/or subcontractors must
provide proof of insurance upon request.
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C. Exceptions to Additional Insured Requirements. If the Grantee's insurance is provided through anCD
insurance trust, the Grantee shall instead add the Department of Environmental Protection, its
00
employees, and officers as an additional covered party everywhere the Agreement requires them to be
added as an additional insured. Further, notwithstanding the requirements above, if Grantee is self-
insured,then the Department of Environmental Protection, its employees, and officers do not need to
be listed as additional insureds. as
D. Deductibles. The Department shall be exempt from, and in no way liable for, any sums of money
representing a deductible in any insurance policy. The payment of such deductible shall be the sole
responsibility of the Grantee providing such insurance.
E. Proof of Insurance. Upon execution of this Agreement, the Grantee shall provide the Department
documentation demonstrating the existence and amount for each type of applicable insurance coverage
prior to performance of any work under this Agreement. Upon receipt of written request from the
Department,the Grantee shall furnish the Department with proof of applicable insurance coverage by
standard form certificates of insurance, a self-insured authorization, or other certification of self-
insurance.
DEP Agreement No.CM919,Page 11 of 18
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D.4.b
F. Failure to Maintain Coverage. In the event that any applicable coverage is cancelled by the insurer for
any reason,the Grantee shall immediately notify the Department of such cancellation and shall obtain
adequate replacement coverage conforming to the requirements herein and provide proof of such
replacement coverage within ten(10)calendar days after the cancellation of coverage.
19. CONFLICT OF INTEREST:
The Grantee covenants that it presently has no interest and shall not acquire any interest that would conflict in
any manner or degree with the performance of services required under this Agreement.
20. EQUIPMENT:
Reimbursement for direct or indirect equipment purchases costing $1,000 or more is not authorized under the
terms and conditions of this Agreement.Attachment H,DEP Property Reporting Form is not applicable and
shall be intentionally excluded.
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21. UNAUTHORIZED EMPLOYMENT:
The employment of unauthorized aliens by any Grantee/subcontractor is considered a violation of Section
274A(e)of the Immigration and Nationality Act. If the Grantee/subcontractor knowingly employs unauthorized
aliens, such violation shall be cause for unilateral cancellation of this Agreement. The Grantee shall be
responsible for including this provision in all subcontracts with private organizations issued as a result of this
Agreement.
2
22. QUALITY ASSURANCE:
If the Grantee's Project involves environmentally-related measurements or data generation, the Grantee shall
develop and implement quality assurance practices consisting of policies,procedures, specifications, standards,
and documentation sufficient to produce data of quality adequate to meet project objectives and to minimize loss
of data due to out-of-control conditions or malfunctions. All sampling and analyses performed under this
Agreement must conform with the requirements set forth in Chapter 62-160,Florida Administrative Code, and
the Quality Assurance Requirements for Department Agreements,as Attachment I,Quality Assurance
Requirements for Contracts and Grants If the Project does not involve environmentally-related measurements
or data generation,this Attachment shall not be required and shall be intentionally excluded from this Agreement
23. DISCRIMINATION:
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A. The Grantee agrees to comply with the provisions of 15 CFR Part 8 "Nondiscrimination in federally
CD
Assisted Programs." No person, on the grounds of race, creed, color, religion, national origin, age,
00
gender, or disability, shall be excluded from participation in;be denied the proceeds or benefits of; or
be otherwise subjected to discrimination in performance of this Agreement. CD
B. An entity or affiliate who has been placed on the State of Florida's discriminatory vendor list may not
submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a
contract with a public entity for the construction or repair of a public building or public work,may not
submit bids on leases of real property to a public entity,may not award or perform work as a contractor,
supplier, subcontractor, or consultant under contract with any public entity, and may not transact
business with any public entity. The Florida Department of Management Services is responsible for
maintaining the discriminatory vendor list and posts the list on its website. Questions regarding the
discriminatory vendor list may be directed to the Florida Department of Management Services, Office
of Supplier Diversity at(850)487-0915.
C. Grantee agrees to comply with the Americans with Disabilities Act(42 U.S.C.§ 12101,et sea.)
where applicable, which prohibits discrimination by public and private entities on the basis of
disability in the areas of employment, public accommodations, transportation, state and local
government services,and in telecommunications.
DEP Agreement No.CM919,Page 12 of 18
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D.4.b
D. Grantee must identify any products that may be used or adapted for use by visually-impaired,
hearing-impaired,or other physically-impaired individuals.
24. DEBARMENT/SUSPENSION:
In accordance with Presidential Executive Order 12549,Debarment and Suspension(2 CFR 180 and 1326),the
Grantee shall agree and certify that neither it,nor its principals, is presently debarred, suspended,proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal
department or agency; and, that the Grantee shall not knowingly enter into any lower tier contract, or other
covered transaction, with a person who is similarly debarred or suspended from participating in this covered
transaction, unless authorized in writing by NOAA to the Department. The Grantee shall include the language
of this section in all subcontracts or lower tier agreements executed to support the Grantee's work under this
Agreement.
25. COPYRIGHT,PATENT AND TRADEMARK:
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,
The U.S. Department of Commerce, NOAA and the Department reserve a royalty-free, nonexclusive, and
irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal and state
government purposes:
A. The copyright in any work developed under a grant or contract under a grant.
B. Any rights or copyright to which a grantee or a contractor purchases ownership with grant support.
2
C. All patent rights, copyrights and data rights must be in accordance with 2 CFR§200.315 and 37 CFR
Part 401, as applicable.
26. GEOSPATIAL DATA COLLECTION AND SHARING:
A. Environmental data and information collected and/or created under this Agreement will be made visible,
accessible and independently understandable to users, free of charge or at minimal cost, in a timely
manner(typically no later than two(2)years after the data are collected or created),except where limited
by law,regulation,policy or security requirements.
B. The Data/Information Sharing Plan (and any subsequent revisions or updates) will be made publicly
available at the time of award and, thereafter, will be posted with the published data. Environmental
data and information produced under this award and which are made public must be accompanied by 00
the following statement:
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"These environmental data and related items of information have not been formally disseminated by
NOAA and do not represent and should not be construed to represent any agency determination,view, Q
or policy."
Current Federal Geospatial Data Committee (FGDC) standards can be found at:
http://www.fgdc.gov/metadata/csdgm/. Metadata that conforms to the proposed North American
Profile of the International Organization for Standardization (ISO) 19115, which may be adopted by
the FGDC, is also acceptable.
C. NOAA may,at its own discretion,use information from the Data/Information Sharing Plan to produce
a formal metadata record and include that metadata in a catalogue to indicate the pending availability
of new data. Failing to share environmental data and information in accordance with the submitted
Data/Information Sharing Plan may lead to disallowed costs and be considered by NOAA when making
future award decisions.
DEP Agreement No.CM919,Page 13 of 18
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27. PUBLICATIONS,PHOTOGRAPHS,AUDIOVISUALS&SIGNS:
Before publishing or printing a final draft of any publication pertaining to this Agreement, such draft shall be
sent to the Department's FCMP Grant Manager for review and approval. This does not apply to the required
quarterly reports referred to in paragraph 5 of this Agreement.
A. Publications, printed reports (other than the scientific, technical, or professional publications as
identified in paragraph 27.B., below), audiovisuals (including videos, slides, and websites except that
unless required under special terms of this Agreement,this requirement does not apply to audiovisuals
produced as research instruments or for documenting experimentation or findings and which are not
intended for presentation to the general public)or similar materials must include the NOAA,DEP and
FCMP logos (logos, which can be found at the FCMP website at
http://www.dep.state.fl.us/cmp/grants/logos/index.htm or by contacting the Department's FCMP Grant
Manager for a copy)and the following statement on the cover or the first page:
"This(report/video/website/publication)was funded in part,through a grant agreement from the Florida
Department of Environmental Protection, Florida Coastal Management Program, by a grant provided
by the Office of Ocean and Coastal Resource Management under the Coastal Zone Management Act of
1972, as amended,National Oceanic and Atmospheric Administration Award No.NA18NOS4190080.
The views, statements, findings, conclusions and recommendations expressed herein are those of the
author(s)and do not necessarily reflect the views of the State of Florida,NOAA,the U.S. Department
of Commerce,or any of their subagencies."
The next printed line shall identify the month and year of the publication. U)
The Grantee must receive approval in writing from the Department's FCMP Grant Manager before
beginning production and distribution of any audiovisual (e.g., video, slides, etc.) funded under this
Agreement. The Grantee must apply for approval at least thirty (30) calendar days in advance. The,
Grantee must also provide the Department's FCMP Grant Manager with shooting scripts and provide
two(2)copies of the final audiovisual(e.g.,video,slides,etc.)upon completion.
B. Publication of the results of research projects in appropriate professional journals is encouraged as an 0
important method of recording and reporting scientific information. The Grantee is required to submit
a copy to the Department when releasing information related to a funded project, which includes a
statement that the project or effort undertaken was or is sponsored by the U.S. Department of r-
Commerce. The Grantee is also responsible for assuring that every publication of material(including
internet sites)based on or developed under an award, except scientific articles or papers appearing in 00
scientific,technical or professional journals, contains the statement shown in paragraph 27.A. above.
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C. Grantees must complete a signed Attachment J,Photographer Release Form and/or Model Release
Form,to be submitted with project photos sent to the Department.
D. Sign Requirements for Construction Projects: The Grantee shall erect a sign at the site of any
construction project,maintain it during construction and the sign must remain at the site permanently.
This requirement shall survive the completion date of the Agreement as established in paragraph 2. The
sign must be at least 2'x Yin size;the colors should complement the surrounding area;and must include
the NOAA, Department and FCMP logos (available online at
hU://www.dep.state.fl.us/cmp/grants/logos/index.htm)and the following language:
"The Florida Coastal Management Program funded this project with a grant from the NOAA Office of
Ocean and Coastal Resource Management awarded under the Coastal Zone Management Act."
The next printed line shall identify the completion month and year of the project.
E. Acknowledgment Requirement for Interpretive Signs&Banners: Interpretive signs and banners must
include the NOAA,Department and FCMP logos.
DEP Agreement No. CM919,Page 14 of 18
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28. CONTRACT PROVISIONS AND REGULATIONS:
The Grantee agrees to comply with, and include in subcontracts and subgrants, the provisions contained in
Attachment K,Contract Provisions for Department of Commerce Funded Agreements,attached hereto and
made a part hereof.
29. LAND ACQUISITION
Land acquisition is not authorized under the terms of this Agreement.
30. PHYSICAL ACCESS AND INSPECTION:
As applicable,Department personnel shall be given access to and may observe and inspect work being performed
under this Agreement,including by any of the following methods: U
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A. Grantee shall provide access to any location or facility on which Grantee is performing work,or storing
or staging equipment,materials or documents;
B. Grantee shall permit inspection of any facility, equipment, practices, or operations required in
performance of any work pursuant to this Agreement; and
C. Grantee shall allow and facilitate sampling and monitoring of any substances, soils, materials or
parameters at any location reasonable or necessary to assure compliance with any work or legal
requirements pursuant to this Agreement. U)
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31. PUBLIC RECORDS ACCESS:
A. Public Records
i. If the Agreement exceeds$35,000.00,and if the Grantee is acting on behalf of the Department
in its performance of services under the Agreement,the Grantee must allow public access to
all documents,papers,letters,or other material,regardless of the physical form,characteristics,
or means of transmission,made or received by the Grantee in conjunction with the Agreement
(Public Records),unless the Public Records are exempt from section 24(a) of Article I of the
Florida Constitution or section 119.07(1),F.S.
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ii. The Department may unilaterally terminate the Agreement if the Grantee refuses to allow CN
public access to Public Records as required by law. 00
B. Additional Public Records Duties of Section 119.0701,F.S.,If Applicable.
For the purposes of this paragraph, the term "contract" means the "Agreement." If the Grantee is a
"contractor"as defined in section 119.0701(1)(a),F.S.,the following provisions apply:
i. Keep and maintain Public Records required by the Department to perform the service.
ii. Upon request,provide the Department with a copy of requested Public Records or allow the
Public Records to be inspected or copied within a reasonable time at a cost that does not exceed
the cost provided in Chapter 119,F.S.,or as otherwise provided by law.
iii. A contractor who fails to provide the Public Records to the Department within a reasonable
time may be subject to penalties under section 119.10,F.S.
DEP Agreement No. CM919,Page 15 of 18
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D.4.b
iv. Ensure that Public Records that are exempt or confidential and exempt from Public Records
disclosure requirements are not disclosed except as authorized by law for the duration of the
contract term and following completion of the contract if the contractor does not transfer the
Public Records to the Department.
V. Upon completion of the contract,transfer, at no cost,to the Department all Public Records in
possession of the contractor or keep and maintain Public Records required by the Department
to perform the service. If the contractor transfers all Public Records to the Department upon
completion of the contract,the contractor shall destroy any duplicate Public Records that are
exempt or confidential and exempt from Public Records disclosure requirements. If the
contractor keeps and maintains Public Records upon completion of the contract,the contractor
shall meet all applicable requirements for retaining Public Records.All Public Records stored t3
electronically must be provided to the Department, upon request from the Department's
custodian of Public Records, in a format specified by the Department as compatible with the
information technology systems of the Department. These formatting requirements are
satisfied by using the data formats as authorized in the contract or Microsoft Word, Outlook,
Adobe, or Excel,and any software formats the contractor is authorized to access.
vi. IF THE CONTRACTOR HAS QUESTIONS REGARDING
THE APPLICATION OF CHAPTER 119, F.S., TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC U)
RECORDS RELATING TO THE CONTRACT, CONTACT
THE DEPARTMENT'S CUSTODIAN OF PUBLIC
RECORDS AT:
Telephone: (850) 245-2118
Email: public.serviceskdep.state.fl.us
Mailing Address: Department of Environment Protection
ATTN: Office of Ombudsman and Public Services
Public Records Request
3900 Commonwealth Boulevard, MS 4900
Tallahassee, Florida 32399
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32. TERMINATION FALSE CERTIFICATION,SCRUTINIZED COMPANIES,BOYCOTTING:
Grantee certifies that it and any of its affiliates are not scrutinized companies as identified in Section 287.135,
F.S. In addition, Grantee agrees to observe the requirements of Section 287.135, F.S., for applicable sub-
agreements entered into for the performance of work under this Agreement. Pursuant to Section 287.135,F.S.,
the Department may immediately terminate this Agreement for cause if the Grantee, its affiliates, or its
subcontractors are found to ,have submitted a false certification; or if the Grantee, its affiliates, or its
subcontractors are placed on any applicable scrutinized companies list or engaged in prohibited contracting
activity during the term of the Agreement. As provided in Subsection 287.135(8),F.S.,if federal law ceases to
authorize these contracting prohibitions then they shall become inoperative.
33. EXECUTION IN COUNTERPARTS:
This Agreement,and any Amendments or Change Orders thereto,may be executed in two or more counterparts,
each of which together shall be deemed an original,but all of which together shall constitute one and the same
instrument. In the event that any signature is delivered by facsimile transmission or by e-mail delivery of a".pdf'
DEP Agreement No. CM919,Page 16 of 18
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D.4.b
format data file, such signature shall create a valid and binding obligation of the party executing(or on whose
behalf such signature is executed)with the same force and effect as if such facsimile or ".pdf' signature page
were an original thereof
34. SEVERABILITY CLAUSE:
This Agreement has been delivered in the State of Florida and shall be construed in accordance with the laws of
Florida. Wherever possible, each provision of this Agreement shall be interpreted in such manner as to be
effective and valid under applicable law, but if any provision of this Agreement shall be prohibited or invalid
under applicable law, such provision,shall be ineffective to the extent of such prohibition or invalidity, without
invalidating the remainder of such provision or the remaining provisions of this Agreement. Any action hereon
or in connection herewith shall be brought in Leon County,Florida.
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35. ENTIRE AGREEMENT:
This Agreement represents the entire agreement of the parties. Any alteration,variations,changes,modification
or waivers of provision of this Agreement shall only be valid when they have been reduced to writing, duly
signed by each of the parties hereto, and attached to the original of this Agreement, unless otherwise provided
herein.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
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DEP Agreement No. CM919,Page 17 of 18
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N.2.a
IN WITNESS WHEREOF,the parties have caused this Agreement to be duly executed,the day and year last
written below.
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MONROE COON_ TY BOARD STATE OF FLORIDA DEPARTMENT.OF
OF COUNT MI LONERS E VIRONMENTAL PROT ON
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By: P-Ney tj
Sign ture of Pers n Authorized to Sign Secretary or designee y
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Roman Gusted.Couttd-,Athadidstratnr Rebecca Prado,Dentttr Director a
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Date: Date: l 14
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FEID No.: 59-6187863 r >
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DUNS No.: 073876757 ft
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CFDA-No..: 11.419 >
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CFDA Title: Coastal Zone Management.Administ ration Awards Q .�
For Agreements with governmental boards/commissions:. If a person other than the Chairman signs this Agreement,a
resolution, statement or other document authorizing that person to sign the Agreement on.behalf of the governmental E
board'commission must accompany the Agreement:
List of attachmentslexhibits included as part of this Agreement:
to
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Specify Type Letter/Number Description(include number of pages)
x c„
Attachment A Project Work Plan 6 Paees) 0-0
.Attachment H Payment Request Form 19 Paees) _
Attachment C Contract Pavment Requirements 0 Page) `o
Attachment D Progress Report Form(2 Pages) "-
Attachment E Final Report Form(4 Paees) E
Attachment F Special Audit Requirements(5 Pages)
Attachment G Disclosure of,Lobbvina Activities Attachment/htent7onallv Erchtdect V
Attachment H DEP Property Reporting Form Attachment ltttendonalh,Ee C
tachment 1 Ouality Assurance Requirements for Allaclantent httentionallr,F-crindcd
Attachment J_" Photosranher Release Form&Model Release Form(3 Paees) . w
Attachment K Contr�act'Provisions for Department of Commerce Funded Agreements t5 0
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DE Agreement No.CM919,Page 18 of 18
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D.4.b
ATTACHMENT A
PROJECT WORK PLAN
DEP Agreement# CM919
Proiect Title: Monroe County Harry Harris Park Vulnerability Analysis
Grantee
Organization Name: Monroe County
Chief Elected Official or Agency Head: Roman Gastesi
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Title: County Administrator
Address: 1100 Simonton St., Suite 205
City: Key West
Zip Code: 33040
Area Code and Telephone Number: 305-292-4441
Area Code and Facsimile Machine Telephone Number: 305-292-4544
E-Mail Address: gastesi-roman@monroecounty-fl.gov
Proiect Manager
Organization Name: Monroe County
Name: Rhonda Haag
Address: 102050 Overseas Highway, Ste.246
City: Key Largo
Zip Code: 33037
Area Code and Telephone Number: 305-395-9928
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Area Code and Facsimile Machine Telephone Number: 305-292-4415 CD
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E-Mail Address: Haag-Rhonda@monroecounty-fl.gov 00
Fiscal Agent
Organization Name: Monroe County
Name: Tina Boan
Address: 1100 Simonton St. Suite 2-213
City:Key West
Zip Code: 33040
Area Code and Telephone Number: 305-292-4467
Area Code and Facsimile Machine Telephone Number: 305-292-4515
E-Mail Address: boan-tinakmonroecounty-fl.gov
DEP Agreement No. CM91 9,Attachment A,Page 1 of 6
Packet Pg. 1423
FEID No.: 59-6187863
1 073876757
- Project will be • -• at 50 East Beach Road, which is located within the
unincorporated of • •- County, • •. 33070. Project •• • •-
25.026778 and longitude -80.493471.
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versionAll materials created must include DEP,NOAA and FCMP logos. A sample or electronic
-• -• to be sent to • • i • • or •11 Commonwealth
MS #235 Tallahassee, Florida •• 111 to receive prior approval from '
Administrator. (See paragraph 27(A) of grant agreement for wording and details.)
DEP Agreement No. • • Attachment A,Page 2 of
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D.4.b
Scope of Work: The scope of work will include the completion of a vulnerability assessment at the
Harry Harris Park owned and maintained by Monroe County. Harry Harris Park is a place to spend
the day at the ocean. The beach, not open to the ocean, is a tidal pool safer for children. The
basketball courts, Kiddie playground,pavilions and BBQ grills are close to restrooms and parking.
Two softball fields host local teams. One of the most popular features in this park is its deep water
easy access boat ramp. Maximum length for Vehicle plus trailer cannot exceed 45'. There are 15
parking spaces for vehicles with trailers for day parking only and this feature is heavily utilized by
Park visitors. This assessment will proactively develop adaptation strategies to enhance the
County's investment in an important State goal- the preservation and enhancement of public access
in Florida. This analysis furthers the work of the County's Sustainability and Climate Plan ongoing
under the GreenKeys plan which sets forth recommendations to plan appropriate uses and 0
adaptation measures for areas.
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The analysis will review the aforementioned existing features within the property and identify
necessary adaptation measures to protect it from storms and future impacts from sea level rise and
other impacts/stress to maintain operations. The work will also enhance and protect the County's
financial investment in preserving its use in perpetuity as a public facility with recreational boat
access use and furthering the State's goals to preserve and protect public access.
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Total Budget Summary:
Grant Match
AGREEMENT TOTAL 1 $15,000.00 $15,000.00, E
TOTAL GRANT FUNDS
Categories Task 1 Task 2 Task 3 TOTAL BY
CATEGORY
Contractual $11,200.00 $2,800.00 $1,000.00 $15,000.0000
SUB-TOTAL BY TASK $11,200.00 $2,800.00 $1,000.00 $15,000.00
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TOTAL MATCH FUNDS
Categories Task 1 Task 2 Task 3 TOTAL BY
CATEGORY
Contractual $0.00 $9,400.00 $5,600.00 $15,000.00
SUB-TOTAL BY TASK $0.00 $9,400.00 $5,600.00 $15,000.00
DEP Agreement No. CM919,Attachment A,Page 3 of 6
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D.4.b
Task 1: ($11,200)Data Collection and Project Management:
The Grantee has procured Amec Foster Wheeler Environment and Infrastructure, Inc. (Amec Foster
Wheeler) in accordance with state law prior to execution of this Agreement. The goal is to gather .
data consistent with the public use for the Harry Harris Park, examining the vulnerability of the
existing boat ramp and associated public use facilities such as playground, docks, and baseball
fields, and planning for potential improvements such as the implementation of green infrastructure
to capture stormwater and account for rising sea levels. Amec Foster Wheeler will evaluate the
available existing data which includes:
1. Previous sea level rise modelling from the GreenKeys Plan
2. Review of the County's Local Mitigation Strategy to the extent applicable
3. Amec will also account for related impacts to the Park such as flooding associated with
intense rainfall and high wind events based on an agreed upon set of scenarios consistent U)
with other climate planning work undertaken by the County
4. Building, sea wall and property elevations such as elevation certificates
5. Plans,renderings, drawings or surveys of recent construction at the site
6. Other relevant similar waterfront projects and best practices from same
This Task will also include the development of a list of available reference data for the site and
previous modelling from the Green Keys Plan to create a more detailed site specific analytical >
strategy for future flood risk from sea level rise and storm surge & a"Gap Memorandum". The sm
Gap Memorandum will identify available and needed data sources to complete a full
vulnerability analysis for the site with project management discussion to determine if needed
data is available and how to close any identified discrepancies.
Amec Foster Wheeler will develop the Gap Memorandum, conduct a kick-off meeting, stake holder
meeting, and two Board of County Commissioners Meetings (BOCC) to discuss the Draft
and Final Vulnerability Analysis. Some of these presentations will extend beyond Task 1.
Amec Foster Wheeler will also participate in bi-weekly calls with the Grantee to discuss the
project and provide schedule updates. Amec Foster Wheeler will utilize a subcontractor, Erin L.
Deady, P.A., for support with project management, approach, analysis and meetings. 00
Deliverables: 00
1. An electronic copy of the kick off meeting minutes, stake holder meeting minutes, BOCC
presentations and meeting minutes (throughout project duration).
2. An electronic copy of the Gap Memorandum which will identify available and needed data
sources to complete a full vulnerability analysis for the site with project management
discussion to determine if needed data is available and how to close any identified
discrepancies.
Requests for payment must be made within 15 days of completion of the deliverable.
Due Date/Frequency/Performance Period: September 30, 2018.
Performance Measure: The Department will review the deliverable(s)to ensure it meets the
specifications provided in the Task Description, above.
DEP Agreement No. CM919,Attachment A,Page 4 of 6
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D.4.b
Funding for Task 1:
Category Grant Funds Match Funds
Contractual: $ 11,200.00 $ 0.00
TASK TOTAL: $ 11,200.00 $ 0.00
Task 2: ($12,200) Vulnerability Characterization/Analysis: Amec Foster Wheeler will define the
future vulnerability to sea level rise of the Harry Harris Park as well as adaptation alternatives
(related to existing and proposed site improvements) to proactively promote the resilience and storm
surge of the site and its use in perpetuity as a public facility with recreational boat access use. Amec
Foster Wheeler will prepare a draft vulnerability approach utilizing the existing data identified in
the Gap Memorandum from Task 1 above. Amec Foster Wheeler will analyze various flooding U
scenarios based on percentage of risk from sea level rise and storm surge. Amec Foster Wheeler
will present the draft vulnerability approach to the Grantee via an in person meeting so that the
Grantee is in agreement about data to be used and generated for the project in line with agreed upon
sea level rise and storm surge scenarios. Updates to key stakeholders and the County Commission
will also be provided.
The analysis output will include:
A. Flood impacts based on level of flood inundation and duration(level in inches of impacts and
days of impact) from sea level rise and storm surge. Potential adaptation and response
strategies related to proposed site improvements — identification of a set of potential
alternative strategies that could reduce or eliminate damage to the existing or planned facilities
such as:
1. adaptation strategies for existing public park operations and facilities (e.g.; buildings,
infrastructure, parking)
2. seawall, dock and boat ramp impacts
3. pros and cons of strategies
4. location of natural shoreline protection
5. implementation pathways for strategies such as any code or design requirements 00
6. cost and funding strategies for adaptation measures 00
Deliverable 2:
1. An electronic copy of the approach and draft vulnerability analysis which will discuss the E
adaptation strategies for the park along with funding analysis. 0
2. An electronic copy of the Stakeholder Meeting (with minutes and presentation)
3. An electronic copy of the Presentation on Draft Vulnerability Analysis to Board of County
Commissioners and minutes
Requests for payment must be made within 15 days of completion of the deliverable.
Due Date/Frequency/Performance Period: January 31, 2019.
Performance Measure: The Department will review the deliverable(s) to ensure it meets the
specifications provided in the Task Description, above.
DEP Agreement No. CM919,Attachment A,Page 5 of 6
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D.4.b
Funding for Task 2:
Category Grant Funds Match Funds
Contractual: $ 2,800.00 $ 9,400.00
TASK TOTAL: $ 2,800.00 $ 9,400.00
Task 3: ($6,600) Final Vulnerability Analysis: Amec Foster Wheeler will utilize information
generated in previous tasks to develop a Final Vulnerability Analysis for the Harry Harris Park
related to existing and proposed site improvements with recommendations for potential site U
considerations and adaptation measures to sea level rise impacts and storm surge. Amec Foster
Wheeler will include such measures as building specific measures to reduce flood risk, seawall,
boat ramp, and dock refinements as specific intervals to avoid loss of use of the site and
recommendations for natural shoreline protection. Amec Foster Wheeler will prepare a cost
analysis utilizing the approved measures for adaptation/resiliency identified in the Final
Vulnerability Analysis. Amec Foster Wheeler will prepare a repetitive loss analysis from not
implementing the approved measures identified in the Final Vulnerability Analysis. Amec
Foster Wheeler will also leverage return on investment and best practices work into the Analysis.
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Deliverable 3:
1. An electronic copy of the Final Vulnerability Analysis Report that will characterize future
impacts under various sea level rise scenarios over future planning horizons with storm
surge, in terms of level of inundation and duration of impacts, adaptation measures or site Z:
criteria for future uses, economic costs of alternatives, any design considerations, funding
recommendations and potential damages without adaptation measures. An Executive
Summary will be included.
2. An electronic copy of the Presentation on Final Vulnerability Analysis to Board of County
Commissioners and minutes
Requests for payment must be made within 15 days of completion of the deliverable. 00
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Due Date/Frequency/Performance Period: May 31, 2019
Performance Measure: The Department will review the deliverable(s)to ensure it meets the
specifications provided in the Task Description, above. E
Funding for Task 3:
Category Grant Funds Match Funds
Contractual: $1,000.00 $ 5,600.00
TASK TOTAL: $1,000.00 $ 5,600.00
DEP Agreement No. CM919,Attachment A,Page 6 of 6
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D.4.b
ATTACHMENT B
PAYMENT REQUEST FORM
Grantee: Grantee's Grant Manager:
Mailing Address:
IDEP Agreement No.: CM919 Payment Request No.:
Date Of Request: Performance Period:
Total Amount Requested: $ Deliverable No:
GRANT EXPENDITURES SUMMARY SECTION
E ective Date of Grant throu h End-o-Grant Period
TOTAL TOTAL T
AMOUNT OF CUMULATIVE MATCHING CUMULATIVE
FUNDS
CATEGORY OF EXPENDITURE THIS CLAIM FCMP CLAIMED MATCHING
CLAIMS FUNDS
Salaries $ $ $ $
Fringe Benefits $ $ $ $
Travel $ $ $ $
Equipment Purchases $ $ $ $ U)
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Supplies $ $ $ $
Contractual Services $ $ $ $
Other Expenses $ $ $ $
Indirect $ $
TOTAL AMOUNT $ $ $ $
GRANT B UDGET AMO UNT $ $
Less Total Cumulative Payments of $ $
REMAINING BUDGET IN GRANT $ $
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Ir-
GRANTEE CERTIFICATION cCD
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The undersigned certifies that the amount being requested for reimbursement above 00
was for items that were charged to and utilized only for the above cited grant activities.
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Grantee's Grant Manager's Signature Grantee's Fiscal Agent
Print Name Print Name
Telephone Number Telephone Number
"PLEASE DO NOT ALTER THIS FORM**
DEP Agreement No. CM919,Attachment B,Page 1 of 9
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D.4.b
DEPARTMENT OF ENVIRONMENTAL PROTECTION
FLORIDA COASTAL MANAGEMENT PROGRAM
INSTRUCTIONS FOR COMPLETING
ATTACHMENT B
PAYMENT REQUEST FORM
GRANTEE: Enter the name of the grantee's agency.
MAILING ADDRESS: Enter the address to which you want the state warrant sent.
DEP AGREEMENT NO.: This is the number on your grant agreement that starts with CM919
DATE OF REQUEST: This is the date you are submitting the report.
TOTAL AMOUNT REQUESTED: This should match the amount on the"TOTAL AMOUNT"line for the
"AMOUNT OF THIS CLAIM"column.
GRANTEE'S GRANT MANAGER: This is the person identified as grant manager in the grant agreement.
PAYMENT REQUEST NO.: This is the number of your payment request,not the quarter number. t3
PERFORMANCE PERIOD: This is the beginning and ending date of the reporting period.
DELIVERABLE NO.: Enter the number of the DELIVERABLE(S)for which you are requesting payment.
GRANT EXPENDITURES SUMMAR Y SECTION.
"AMOUNT OF THIS REQUEST" COLUMN: Enter the amount that was paid out for all listed deliverables during _
the invoice period for which you are requesting reimbursement. This must be by budget category as in the currently
approved budget in Attachment A(Project Work Plan),or amendment of your grant Agreement. Do not claim expenses 0
in a budget category that does not have an approved budget. Do not claim items that are not specifically identified in
the current Budget Narrative section of Attachment A.DO NOT ALTER FORM OR COMBINE BUDGET >
CATEGORIES. Enter the column total on the"TOTAL AMOUNT" line. Enter the FCMP budget amount on the
"GRANT BUDGETAMOUNT'line. Enter the total cumulative amount of this request and all previous payments on
the"LESS TOTAL CUMULATIVE PAYMENTS OF" line. Deduct the"LESS TOTAL CUMULATIVE PAYMENTS OF"
from the"GRANT B UDGET AMO UNT'for the amount to enter on the"REMAINING BUDGET IN GRANT'line.
"TOTAL CUMULATIVE FCMP CLAIMS"COLUMN: Enter the cumulative amounts that have been claimed to
date for FCMP expenses by budget category.The final report should show the total of all claims,first claim through the 0
final claim,etc. Enter the column total on the"TOTAL AMOUNT'line. DO NOT ENTER ANYTHING IN THE E
SHADED AREAS.
"MATCHING FUNDS CLAIMED" COLUMN: If applicable, enter the amount to be claimed as match for the
reporting period. This needs to be shown under specific budget categories according to what is in the currently
approved Attachment A(Project Work Plan). Enter the total on the"TOTAL AMOUNT' line for this column. Enter the
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match budget amount on the"GRANT BUDGET AMOUNT' line for this column. Enter the total cumulative amount of
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this and any previous match claimed on the"LESS TOTAL CUMULATIVE PAYMENTS OF"line for this column. C14
Deduct the"LESS TOTAL CUMULATIVE PAYMENTS OF"from the"GRANT BUDGET AMOUNT'for the amount to 00
enter on the"REMAINING BUDGET IN GRANT' line. I-
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"TOTAL CUMULATIVE MATCHING FUNDS" COLUMN: If applicable,enter the cumulative amount you have
claimed to date for match by budget category. Put the total of all on the line titled"TOTAL AMOUNT." The final
report should show the total of all claims,first claim through the final claim,etc. DO NOT ENTER ANYTHING IN
THE SHADED AREAS.
GRANTEE CERTIFICATION: Must have the original signature of both the Grantee's Grant Manager and the
Grantee's Fiscal Agent as identified in the grant agreement.
DEP Agreement No. CM919,Attachment B,Page 2 of 9
Packet Pg. 1430
D.4.b
REQUIRED BACK-UP DOCUMENTATION:
Exhibit I-Schedule of Invoices for Reimbursement for each deliverable.
Exhibit II-Schedule of Match for each deliverable.
Copies of Invoices (Not applicable to state agencies)
Copies of canceled checks(Not applicable to state agencies)
Copies of Travel Reimbursements(if applicable)
FLAIR Report(State agencies only)
Copies of Volunteer Logs(if applicable)
NOTE: If claiming reimbursement for travel,you must include copies of receipts and a copy of the travel
reimbursement form(available from staff of the Florida Coastal Management Program or use your affiliation's
reimbursement form,provided it has been approved by the Florida Department of Financial Services).
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**PAYMENT WILL BE BASED ON COMPLETION OF DELIVERABLES: Deliverables must be submitted I
and approved prior to payment**
Questions regarding completion of the Payment Request Form should be directed to the Department's Grant Manager,
identified in paragraph 17 of this Agreement.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
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DEP Agreement No. CM919,Attachment B,Page 3 of 9
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DEPARTMENT OF ENVIRONMENTAL PROTECTION
FLORIDA COASTAL MANAGEMENT PROGRAM
INSTRUCTIONS FOR COMPLETING
ATTACHMENT B,EXHIBIT-I
SCHEDULE OF INVOICES FOR REIMBURSEMENT
DEP AGREEMENT NO.: This is the number on your grant agreement that starts with CM919
PROJECT TITLE: Enter the Title shown on the first page of the grant agreement.
PERFORMANCE PERIOD: This is the beginning and ending date of the reporting period.
DELIVERABLE NO.: Enter the number of the deliverable for which you are requesting payment.
DELIVERABLE AMOUNT REQUESTED: This is the total amount of expenses from all approved budget categories
for the deliverable. t 3
Salaries: Provide an itemized listing of expenditures for Salaries,if applicable. Include the invoice number, invoice date,
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description of the goods or services purchased,vendor name,invoice amount,date of the transaction, check
number/voucher number,check amount/transaction number,and amount claimed.
Fringe Benefits: Provide an itemized listing of expenditures for Fringe Benefits, if applicable. Include the invoice
number,invoice date, description of the goods or services purchased,vendor name, invoice amount,date of the transaction, _
check number/voucher number,check amount/transaction number, and amount claimed.
Travel: Provide an itemized listing of expenditures for Travel, if applicable. Include the invoice number,invoice date,
description of the goods or services purchased,vendor name,invoice amount, date of the transaction,check
number/voucher number,check amount/transaction number, and amount claimed. >
Equipment: Provide an itemized listing of expenditures for Equipment,if applicable. Include the invoice number,invoice
date,description of the goods or services purchased,vendor name, invoice amount, date of the transaction,check
number/voucher number,check amount/transaction number,and amount claimed.
Supplies: Provide an itemized listing of expenditures for Supplies,if applicable. Include the invoice number,invoice date,
description of the goods or services purchased,vendor name,invoice amount,date of the transaction,check
number/voucher number, check amount/transaction number,and amount claimed.
Contractual Services: Provide an itemized listing of expenditures for Contractual Services, if applicable. Include the
invoice number,invoice date,description of the goods or services purchased,vendor name,invoice amount,date of the E
transaction,check number/voucher number,check amount/transaction number,and amount claimed.
Other Expenses: Provide an itemized listing of expenditures for Other Expenses, if applicable. Include the invoice
number, invoice date, description of the goods or services purchased,vendor name, invoice amount,date of the transaction,
check number/voucher number,check amount/transaction number,and amount claimed.
Indirect Charges: Provide the amount of the indirect to be charged to this Deliverable,if applicable. Provide percentage
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or rate used for calculation.
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A SCHEDULE OF INVOICES FORM IS REQUIRED FOR EACH DELIVERABLE. 00
**PAYMENT WILL BE BASED ON COMPLETION OF DELIVERABLES: Deliverables must be submitted and
approved prior to payment
DEP Agreement No. CM919,Attachment B,Page 6 of 9
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DEPARTMENT OF ENVIRONMENTAL PROTECTION
FLORIDA COASTAL MANAGEMENT PROGRAM
INSTRUCTIONS FOR COMPLETING
ATTACHMENT B,EXHIBIT-II
SCHEDULE OF MATCH
DEP AGREEMENT NO.: This is the number on your grant agreement that starts with CM919
PROJECT TITLE: Enter the Title shown on the first page of the grant agreement.
PERFORMANCE PERIOD: This is the beginning and ending date of the reporting period.
DELIVERABLE NO.: Enter the number of the deliverable for which you are requesting payment.
DELIVERABLE MATCH AMOUNT CLAIMED: This is the total amount of match expenses from all approved
budget categories for the deliverable.
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Salaries: Provide an itemized listing of match for Salaries, if applicable. Include the invoice number, invoice date, I
description of the goods or services purchased,vendor name,invoice amount,date of the transaction,check U)
number/voucher number, check amount/transaction number, and amount claimed.
Fringe Benefits: Provide an itemized listing of match for Fringe Benefits,if applicable. Include the invoice
number,invoice date,description of the goods or services purchased,vendor name,invoice amount,date of the
transaction, check number/voucher number, check amount/transaction number,and amount claimed.
Travel: Provide an itemized listing of match for Travel,if applicable. Include the invoice number,invoice date,
description of the goods or services purchased,vendor name,invoice amount, date of the transaction,check
number/voucher number, check amount/transaction number,and amount claimed.
Equipment: Provide an itemized listing of match for Equipment,if applicable. Include the invoice-number, >
invoice date,description of the goods or services purchased, vendor name,invoice amount,date of the transaction,
check number/voucher number,check amount/transaction number, and amount claimed.
Supplies: Provide an itemized listing of match for Supplies, if applicable. Include the invoice number, invoice
date,description of the goods or services purchased,vendor name, invoice amount,date of the transaction, check
number/voucher number, check amount/transaction number, and amount claimed.
Contractual Services: Provide an itemized listing of match for Contractual Services,if applicable. Include the
invoice number,invoice date, description of the goods or services purchased,vendor name,invoice amount,date of as
the transaction,check number/voucher number, check amount/transaction number, and amount claimed.
Other Expenses: Provide an itemized listing of match for Other Expenses, if applicable. Include the invoice
number,invoice date, description of the goods or services purchased,vendor name, invoice amount,date of the
transaction,check number/voucher number,check amount/transaction number,and amount claimed.
A SCHEDULE OF MATCH FORM IS REQUIRED FOR EACH DELIVERABLE.
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**PAYMENT WILL BE BASED ON COMPLETION OF DELIVERABLES: Deliverables must be submitted
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and approved prior to payment**
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DEP Agreement No.CM919,Attachment B, Page 9 of 9
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D.4.b
ATTACHMENT C
Contract Payment Requirements
Florida Department of Financial Services,Reference Guide for State Expenditures
Cost Reimbursement Contracts
Invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by category(salary,
travel, expenses, etc.). Supporting documentation must be provided for each amount for which reimbursement is being
claimed indicating that the item has been paid. Check numbers may be provided in lieu of copies of actual checks. Each
piece of documentation should clearly reflect the dates of service. Only expenditures for categories in the approved
contract budget.should be reimbursed.
Listed below are examples of the types of documentation representing the minimum requirements:
(1) Salaries: A payroll register or similar documentation should be submitted. The payroll register should
show gross salary charges, fringe benefits, other deductions and net pay. If an individual for
whom reimbursement is being claimed is paid by the hour, a document reflecting the hours
worked times the rate of pay will be acceptable.
(2) Fringe Benefits: Fringe Benefits should be supported by invoices showing the amount paid on behalf of the
employee (e.g., insurance premiums paid). If the contract specifically states that fringe
benefits will be based on a specified percentage rather than the actual cost of fringe benefits,
then the calculation for the fringe benefits amount must be shown.
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Exception: Governmental entities are not required to provide check numbers or copies of
checks for fringe benefits.
(3) Travel: Reimbursement for travel must be in accordance with Section 112.061,Florida Statutes,which
includes submission of the claim on the approved State travel voucher or electronic means.
(4) Other direct costs: Reimbursement will be made based on paid invoices/receipts. If nonexpendable property is
purchased using State funds, the contract should include a provision for the transfer of the
property to the State when services are terminated. Documentation must be provided to show
compliance with Department of Management Services Rule 60A-1.017, Florida
Administrative Code,regarding the requirements for contracts which include services and that
provide for the contractor to purchase tangible personal property as defined in Section 273.02,
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Florida Statutes,for subsequent transfer to the State.
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(5) In-house charges: Charges which may be of an internal nature(e.g.,postage,copies,etc.)may be reimbursed on
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a usage log which shows the units times the rate being charged. The rates must be reasonable. V.-
(6) Indirect costs: If the contract specifies that indirect costs will be paid based on a specified rate, then the
calculation should be shown.
Contracts between state agencies, and or contracts between universities may submit alternative documentation to
substantiate the reimbursement request that may be in the form of FLAIR reports or other detailed reports.
The Florida Department of Financial Services, online Reference Guide for State Expenditures can be found at this web
address: http://www.fldfs.com/aadir/reference guide.htm
DEP Agreement No.CM919,Attachment C,Page 1 of 1
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D.4.b
ATTACHMENT D
PROGRESS REPORT FORM
DEP Agreement No.: CM919
Grantee Name:
Grantee Address:
Grantee's Grant Manager: Telephone No.:
Grant Manager's Email Address:
Reporting Period:
Project Title:
Provide a summary of project accomplishments for this reporting period by task. If tasks were not t3
addressed d ring the reporting eriod,provide an explanation.
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Provide the status of each deliverable. (e.g.,Deliverable LI: 75% complete,Deliverable 1.2: 25% complete,
Deliverable 2.1,work scheduled to begin after the completion of Deliverable 1.1,Deliverable 2.2,etc.)
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Identify below,and attach copies of deliverables being submitted for this reporting period(e.g.,Deliverable
1.1: copies of permits,Deliverable 1.2: before photographs,etc.) 00
Provide an explanation for any anticipated delays or any problems encountered.
DEP Agreement No. CM919,Attachment D,Page 1 of 2
Packet Pg. 1439
D.4.b
INSTRUCTIONS FOR COMPLETING
ATTACHMENT D
PROGRESS REPORT FORM
DEP AGREEMENT NO.: This is the number on your grant agreement that starts with CM919
GRANTEE NAME: Enter the name of the grantee's agency.
GRANTEE ADDRESS: Enter the address that is on the first page of the grant agreement.
GRANTEE'S GRANT MANAGER: Enter the person identified as grant manager in the grant agreement.
TELEPHONE NO.: Enter the telephone number where the grant manager can be contacted.
GRANT MANAGER'S EMAIL ADDRESS: Enter the grant manager's email address.
REPORTING PERIOD: This is the beginning and ending date of the reporting period; it can cover more than one
quarter.
PROJECT TITLE: Enter the Title shown on the first page of the grant agreement.
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Provide a summary of project accomplishments this reporting period by task. If tasks were not addressed
during the reporting period, provide an explanation(s). This section should show the progress for each task that was
scheduled to begin or be completed in the current reporting period. If there was no progress for a task that was to start
or be completed,please explain the reason.
Provide the status of each deliverable. (e.g.,Deliverable 1.1: 75% complete,Deliverable 1.2: 25% complete,
Deliverable 2.1,work scheduled to begin after the completion of Deliverable 1.1,Deliverable 2.2,etc.). This
section should show the status for each deliverable that was scheduled to begin or be completed in the current reporting
period. The status should be reported by the percentage completed. If there was no progress for a deliverable,briefly U)
state the reason.
Identify below,and attach copies of deliverables being submitted for this reporting period(e.g.,Deliverable 1.1:
copies of permits,Deliverable 1.2: before photographs,etc.). Ensure that any deliverables listed in the grant
agreement,as well as those not listed are included. For instance,you may send copies of agendas or minutes of
meetings,photos of displays, or other supporting documentation to show the completion or progress towards a task.
Label the deliverables by task and deliverable number(s)that they are associated with(for example: Deliverable 1.1 for
task 1,deliverable 1). 0
Provide an explanation for any anticipated delays or any problems encountered.Provide a brief summary of any
anticipated or encountered problems or delays.
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Questions regarding completion of Progress Reports should be directed to the Department's Grant Manager,identifiedCD
in paragraph 17 of this Agreement. C14
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DEP Agreement No.CM919,Attachment D,Page 2 of 2
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D.4.b
ATTACHMENT E
DEP AGREEMENT NO. CM919
Project Title
Grantee Name
Final Project Report
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This report funded in part, through a grant agreement from the Florida Department of Environmental Protection,
Florida Coastal Management Program,by a grant provided by the Office of Ocean and Coastal Resource Management
under the Coastal Zone Management Act of 1972, as amended, National Oceanic and Atmospheric Administration
Award No.NA18NOS4190080. The views,statements,findings,conclusions and recommendations expressed herein
are those of the author(s)and do not necessarily reflect the views of the State of Florida,NOAA or any of their sub-
agencies.
Month &year
DEP Agreement No. CM919,Attachment E,Page 1 of 4
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D.4.b
Final Project Report for CM919
Project Title
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Outcome
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DEP Agreement No. CM919,Attachment E,Page 3 of 4
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D.4.b
INSTRUCTIONS FOR COMPLETING
ATTACHMENT E
FINAL PROJECT REPORT FORM
DEP AGREEMENT NO.: This is the number on your grant agreement that starts with CM919
GRANTEE NAME: Enter the name of the grantee's agency.
PROJECT TITLE: Enter the Title shown on the first page of the grant agreement.
NOAA AWARD NUMBER: Enter the NOAA award number as shown on the first page of the grant agreement.
MONTH&YEAR: Enter month and year of publication.
The Final Project Report must contain the following sections: Executive Summary,Methodology, Outcome and
Further Recommendations. The Final Project Report must comply with the publication requirements in the Grant
Agreement.Please limit final project report to no more than five pages. A draft should be submitted electronically U
to the Department's Grant Manager for approval. After approval by the Florida Coastal Management Program,one I
hard copy and an electronic copy shall be submitted to the Department's Grant Manager. Final payment will be held
until receipt and approval of the Final Project Report.
Questions regarding completion of the Final Project Report should be directed to the Department's Grant Manager,
identified in paragraph 17 of this Agreement.
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DEP Agreement No. CM919,Attachment E,Page 4 of 4
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D.4.b
ATTACHMENT F
SPECIAL AUDIT REQUIREMENTS
The administration of resources awarded by the Department of Environmental Protection (which may be referred to
as the "Department", 'DEP", 7DEP"or"Grantor", or other name in the contract/agreement)to the recipient(which
may be referred to as the "Contractor", Grantee"or other name in the contract/agreement) may be subject to audits
and/or monitoring by the Department of Environmental Protection, as described in this attachment.
MONITORING
In addition to reviews of audits conducted in accordance with OMB Circular A-133, as revised, 2 CFR Part 200,
Subpart F, and Section 215.97, F.S., as revised(see"AUDITS"below),monitoring procedures may include,but not U
be limited to, on-site visits by Department staff, limited scope audits as defined by OMB Circular A-133, as revised, I
and 2 CFR Part 200, Subpart F, and/or other procedures. By entering into this Agreement, the recipient agrees to
comply and cooperate with any monitoring procedures/processes deemed appropriate by the Department of
Environmental Protection. In the event the Department of Environmental Protection determines that a limited scope
audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the
Department to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any
inspections,reviews, investigations,or audits deemed necessary by the Chief Financial Officer or Auditor General.
AUDITS
PART I: FEDERALLY FUNDED
This part is applicable if the recipient is a State or local government or a non-profit organization as defined in OMB
Circular A-133, as revised(for fiscal year start dates prior to December 26,2014), or as defined in 2 CFR§200.330
(for fiscal year start dates after December 26,2014).
1. In the event that the recipient expends $500,000 ($750,000 for fiscal year start dates after December 26,
2014)or more in Federal awards in its fiscal year,the recipient must have a single or program-specific audit
conducted in accordance with the provisions of OMB Circular A-133, as revised, and 2 CFR Part 200,
Subpart F. EXHIBIT 1 to this Attachment indicates Federal funds awarded through the Department of
Environmental Protection by this Agreement.In determining the Federal awards expended in its fiscal year,
the recipient shall consider all sources of Federal awards, including Federal resources received from the
Department of Environmental Protection. The determination of amounts of Federal awards expended should
00
be in accordance with the guidelines established by OMB Circular A-133, as revised, and 2 CFR Part 200,
Subpart F. An audit of the recipient conducted by the Auditor General in accordance with the provisions of
OMB Circular A-133,as revised,and 2 CFR Part 200, Subpart F,will meet the requirements of this part. 00
2. In connection with the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the
requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A-133,as revised,
and 2 CFR Part 200, Subpart F.
3. If the recipient expends less than$500,000 (or$750,000, as applicable) in Federal awards in its fiscal year,
an audit conducted in accordance with the provisions of OMB Circular A-133, as revised, and 2 CFR Part
200, Subpart F, is not required. In the event that the recipient expends less than$500,000 (or$750,000, as
applicable) in Federal awards in its fiscal year and elects to have an audit conducted in accordance with the
provisions of OMB Circular A-133, as revised, and 2 CFR Part 200, Subpart F the cost of the audit must be
paid from non-Federal resources(i.e.,the cost of such an audit must be paid from recipient resources obtained
from other than Federal entities).
4. The recipient may access information regarding the Catalog of Federal Domestic Assistance(CFDA)via the
internet at www.cfda.gov
DEP 55-215(06/16)
DEP Agreement No. CM919,Attachment F,Page 1 of 5
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D.4.b
PART II: STATE FUNDED
This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2)(n),Florida Statutes.
1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of
$750,000 in any fiscal year of such recipient,the recipient must have a State single or project-specific audit
for such fiscal year in accordance with Section 215.97,Florida Statutes; applicable rules of the Department
of Financial Services; and Chapters 10.550 (local governmental entities)or 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor General. EXHIBIT I to this Agreement indicates state financial
assistance awarded through the Department of Environmental Protection by this Agreement. In determining
the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state
financial assistance, including state financial assistance received from the Department of Environmental
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Protection, other state agencies, and other nonstate entities. State financial assistance does not include t3
Federal direct or pass-through awards and resources received by a nonstate entity for Federal program
matching requirements.
2. In connection with the audit requirements addressed in Part II,.,paragraph 1;the recipient shall ensure that the
audit complies with the requirements of Section 215.97(7), Florida Statutes. This includes submission of a
financial reporting package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 (local _
governmental entities)or 10.650(nonprofit and for-profit organizations),Rules of the Auditor General.
3. If the recipient expends less than$750,000 in state financial assistance in its fiscal year, an audit conducted
in accordance with the provisions of Section 215.97, Florida Statutes, is not required. In the event that the >
recipient expends less than$750,000 in state financial assistance in its fiscal year,and elects to have an audit °
conducted in accordance with the provisions of Section 215.97,Florida Statutes, the cost of the audit must
be paid from the non-state entity's resources(i.e.,the cost of such an audit must be paid from the recipient's
resources obtained from other than State entities).
4. For information regarding the Florida Catalog of State Financial Assistance(CSFA),a recipient should access
the Florida Single Audit Act website located at https:Hgpps.fldfs.com/fsaa for assistance. In addition to the
above websites, the following websites may be accessed for information: Legislature's Website at
http://www.leg.state.fl.us_/_Welcome/index.cfm' State of Florida's website at http://www.myflorida.com/,
Department of Financial Services' Website at http://www.fldfs.com/ and the Auditor General's Website at
http://www.state.fl.us/audgen.
PART III: OTHER AUDIT REQUIREMENTS
00
(NOTE: This part would be used to specify any additional audit requirements imposed by the State awarding entity C14
that are solely a matter of that State awarding entity's policy(i.e., the audit is not required by Federal or State laws 00
and is not in conflict with other Federal or State audit requirements). Pursuant to Section 215.97(8),Florida Statutes,
State agencies may conduct or arrange for audits of State financial assistance that are in addition to audits conducted
in accordance with Section 215.97, Florida Statutes. In such an event, the State awarding agency must arrange for
funding the full cost of such additional audits.)
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PART IV: REPORT SUBMISSION
I. Copies of reporting packages for audits conducted in accordance with OMB Circular A-133,as revised,and
2 CFR Part 200, Subpart F and required by PART I of this Attachment shall be submitted,when required by
Section .320 (d), OMB Circular A-133, as revised, and 2 CFR Part 200, Subpart F,by or on behalf of the
recipient directly to each of the following:
DEP 55-215(06/16)
DEP Agreement No.CM919,Attachment F,Page 2 of 5
Packet Pg. 1446
D.4.b
A. The Department of Environmental Protection at one of the following addresses:
By Mail:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General,MS 40
3900 Commonwealth Boulevard
Tallahassee,Florida 32399-3000
Electronically:
FDEP S in gleAuditp_dep.state.fl.us
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B. The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised, and 2 CFR
§200.501(a)(the number of copies required by Sections .320 (d)(1) and(2), OMB Circular A-133, 0
as revised,and 2 CFR§200.501(a)should be submitted to the Federal Audit Clearinghouse),at the
following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East loth Street
Jeffersonville,IN 47132
Submissions of the Single Audit reporting package for fiscal periods ending on or after January 1, U)
2008,must be submitted using the Federal Clearinghouse's Internet Data Entry System which can
be found at hitp://harvester.census.gov/fagweb/
C. Other Federal agencies and pass-through entities in accordance with Sections.320(e)and(f),OMB
Circular A433,as revised,and 2 CFR§200.512.
2. Pursuant to Section .320(f), OMB Circular A-133, as revised, and 2 CFR Part 200, Subpart F,the recipient
shall submit a copy of the reporting package described in Section.320(c), OMB Circular A-133, as revised, 0
and 2 CFR Part 200, Subpart F, and any management letters issued by the auditor, to the Department of
Environmental Protection at one the following addresses:
By Mail:
Audit Director 00
Florida Department of Environmental Protection
Office of the Inspector General,MS 40
00
3900 Commonwealth Boulevard
Tallahassee,Florida 32399-3000
Electronically:
FDEPSingleAudit@dep.state.fl.us
3. Copies of financial reporting packages required by PART II of this Attachment shall be submitted by or on
behalf of the recipient directly to each of the following:
A. The Department of Environmental Protection at one of the following addresses:
By Mail:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General,MS 40
3900 Commonwealth Boulevard
Tallahassee,Florida 32399-3000
DEP 55-215(06/16)
DEP Agreement No. CM919,Attachment F,Page 3 of 5
Packet Pg. 1447
D.4.b
Electronically:
FDEPSingleAudit ,dep.state.fl.us
B. The Auditor General's Office at the following address:
State of Florida Auditor General
Room 401,Claude Pepper Building
I I I West Madison Street
Tallahassee,Florida 32399-1450
4. Copies of reports or management letters required by PART III of this Attachment shall be submitted by or
on behalf of the recipient directly to the Department of Environmental Protection at one of the following
addresses:
By Mail:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General,MS 40
3900 Commonwealth Boulevard
Tallahassee,Florida 32399-3000
Electronically:
FDEPSingleAudit@dep.state.fl.us
5. Any reports, management letters, or other information required to be submitted to the Department of T
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Environmental Protection pursuant to this Agreement shall be submitted timely in accordance with OMB
Circular A-133, as revised, and 2 CFR Part 200, Subpart F, Florida Statutes, or Chapters 10.550 (local
governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as
applicable.
6. Recipients,when submitting financial reporting packages to the Department of Environmental Protection for 0
audits done in accordance with OMB Circular A-133,as revised and 2 CFR Part 200,Subpart F,or Chapters E
10.550(local governmental entities)or 10.650(nonprofit and for-profit organizations),Rules of the Auditor
General,should indicate the date that the reporting package was delivered to the recipient in correspondence
accompanying the reporting package.
PART V: RECORD RETENTION
00
The recipient shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period
00
of 5 years from the date the audit report is issued,and shall allow the Department of Environmental Protection, or its
designee,Chief Financial Officer,or Auditor General access to such records upon request.The recipient shall ensure
that audit working papers are made available to the Department of Environmental Protection, or its designee, Chief
Financial Officer, or Auditor General upon request for a period of 3 years from the date the audit report is issued,
unless extended in writing by the Department of Environmental Protection.
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DEP 55-215(06/16)
DEP Agreement No. CM919,Attachment F,Page 4 of 5
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ATTACHMENT J
PHOTOGRAPHER&MODEL RELEASE FORM
FOR PHOTOGRAPHS,VIDEOS,AUDIO RECORDINGS AND ARTWORKS
RELEASE FORM FOR PHOTOGRAPHS,VIDEOS,AUDIO RECORDINGS AND ARTWORKS
Owner/Submitter's Name
Address
City State Zip
Phone Number: ( ) Email:
U)
,
License and Indemnification
I certify that I am the owner of the photograph(s), video(s), audio recording(s) and/or art work(s) being
submitted and am 18 years of age or older.
I hereby grant to the Florida Department of Environmental Protection the royalty-free and non-exclusive 0
right to distribute,publish and use the photograph(s),video(s),audio recording(s)and art work(s)submitted
herewith("the Work")to promote the Florida Department of Environmental Protection.Uses may include, >
but are not limited to, promotion of the Florida Department of Environmental Protection, including, but
not limited to, through publications, websites, social media venues and advertisements and distributed to
the media and in commercial products. The Florida Department of Environmental Protection reserves the
right to use/not use any Work as deemed appropriate by the Florida Department of Environmental
Protection.No Work will be returned once submitted.
I hereby acknowledge that the Florida Department of Environmental Protection shall bear no responsibility
whatsoever for protecting the Work against third party infringement of my copyright interest or other
intellectual property rights or other rights I may hold in such Work, and in no way shall be responsible for
any losses I may suffer as a result of any such,infringement; and I hereby represent and warrant that the
Work does not infringe the rights of any other individual or entity.
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I hereby unconditionally release, hold harmless and indemnify Florida Department of Environmental
Protection, its employees, volunteers, and representatives of and from all claims, liabilities and losses00
arising out of or in connection with the Florida Department of Environmental Protection's use of the Work.
This release and indemnification shall be binding upon me, and my heirs, executors, administrators and
assigns. I have read and understand the terms of this release.
Owner Signature: Date:
Photo/Video/Audio/Artwork Recording Filename(s):
Location of photo/video/audio recording/artwork:
Name of Person Accepting Work Submission:
DEP Agreement No. CM919,Attachment J,Page 1 of 3
000-020(Effective 02-17-2016)
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``a9 DaPar*�0''
_ Florida Department of Environmental Protection
ATTACHMENT J
PHOTOGRAPHER&MODEL RELEASE FORM
o���ntal Q,o' FOR PHOTOGRAPHS,VIDEOS,AUDIO RECORDINGS AND ARTWORKS
MODEL RELEASE FORM: PHOTO/VIDEO/AUDIO/ARTWORK
This model release form will be used for all State of Florida—Department of Environmental Protection,
Land and Recreation brochures, websites, displays, articles, magazines, programs, advertisements or
events.
Photo Release for Adults
I, being 18 years or older, hereby consent that the videotapes, photographs, motion picture film and/or
artwork in any form in which I appear, and/or audio recordings made of my voice may be used by the
Florida Department of Environmental Protection, its assigns or successors, in whatever way they desire,
including television, without compensation. Furthermore, I hereby consent that such photographs, films,
negatives and recordings, and the plates and/or tapes or other medium from which they are made shall be
the property of the Florida Department of Environmental Protection, its assigns or successors. They shall
have the right to sell, duplicate, reproduce, and make other lawful uses of such photographs, films,
recordings,plates,tapes and art work as they may desire, free and clear of any claim whatever on my part,
in perpetuity. >
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IN WITNESS WHEREOF I have hereunto set my hand, in the State of Florida,this day
of
, 2
Location:
Signature
Name
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Address
N
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City State Zip
DEP Agreement No. CM919,Attachment J,Page 2 of 3
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Florida Department of Environmental Protection
ATTACHMENT J
PHOTOGRAPHER&MODEL RELEASE FORM
��n'antaf pte
` FOR PHOTOGRAPHS,VIDEOS,AUDIO RECORDINGS AND ARTWORKS
Photo Release for Minors
I being Parent/Guardian of hereby consent that the videotapes,
photographs, motion picture film or artwork in any form for which he/she posed, and/or audio recordings
made of his/her voice may be used by the Florida Department of Environmental Protection, its assigns or
successors,in whatever way they desire, including television without compensation. Furthermore,I hereby
consent that such photographs,films,negatives and recordings and the plates and/or tapes or other medium
from which they are made shall be the property of the Florida Department of Environmental Protection, its o
assigns or successors,and they shall have the right to sell,duplicate,reproduce and make other uses of such
films recordings, plates, tapes and art work as the may desire free and clear of an claim T
photographs, gip p Y Y Y Us
whatsoever on my part or my child's part, or by anyone who may claim by or through my child, in
perpetuity.
IN WITNESS WHEREOF I have hereunto set my hand, in the State of Florida, this
day of -
,2 >
T
Signature of parent
Name of child
Name of parent 0
0
Address
City State Zip
00
N
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DEP Agreement No. CM919,Attachment J,Page 3 of 3
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ATTACHMENT K
Contract Provisions for Department of Commerce (DOC) Funded Agreements
The Department, as a Non-Federal Entity as defined by 2 CFR§200.69, shall comply with the following provisions,
where applicable. For purposes of this Grant Agreement between the Department and the Grantee, the term
"Recipient"shall mean"Grantee."
Further,the Department, as a pass-through entity,also requires the Grantee to pass on these requirements to all lower
tier subrecipients, and to comply with the provisions of the award, including applicable provisions of the OMB
Uniform Guidance(2 CFR Part 200),and all associated terms and conditions. Therefore,Grantees must include these
requirements in all related subcontracts and/or sub-awards. Grantees can include these requirements by incorporating
this Attachment in the related subcontract and/or sub-awards,however for all such subcontracts and sub-awards,the
Grantee shall assume the role of the Non-Federal Entity and the subrecipients shall assume the role of the Recipient.
2 CFR PART 200 APPENDIX 2 REQUIREMENTS t3
1. Administrative, Contractual, and Legal Remedies
The following provision is required if the Agreement is for more than $150,000. In addition to any of the
remedies described in the elsewhere in the Agreement, if the Recipient materially fails to comply with the
terms and conditions of this Contract,including any Federal or State statutes,rules or regulations,applicable
to this Contract,the Non-Federal Entity may take one or more of the following actions.
i. Temporarily withhold payments pending correction of the deficiency by the
Recipient.
ii. Disallow (that is, deny both use of funds and any applicable matching credit for)
all or part of the cost of the activity >
A
or action not in compliance.
iii. Wholly or partly suspend or terminate this Contract.
iv. Take other remedies that may be legally available.
The remedies identified above, do not preclude the Recipient from being subject to debarment and
suspension under Presidential Executive Orders 12549 and 12689. The Non-Federal entity shall have the
right to demand a refund, either in whole or part, of the funds provided to the Recipient for noncompliance
with the terms of this Agreement.
2. Termination for Cause and Convenience
Termination for Cause and Convenience are addressed elsewhere in the Agreement.
3. Equal Opportunily Clause
The following provision applies if the agreement meets the definition of"federally assisted construction contract"as
defined by 41 CFR Part 60-1.3:
00
During the performance of this Agreement,the Recipient agrees as follows:
i. The Recipient will not discriminate against any employee or applicant for employment because of
race,color,religion,sex,sexual orientation,gender identity, or national origin.The Recipient will take 00
affirmative action to ensure that applicants are employed, and that employees are treated during
employment without regard to their race,color,religion,sex,sexual orientation,gender identity, or
national origin. Such action shall include,but not be limited to the following:
a. Employment,upgrading,demotion, or transfer;recruitment or recruitment advertising; layoff or
termination;rates of pay or other forms of compensation;and selection for training, including 0
apprenticeship.The Recipient agrees to post in conspicuous places,available
to employees and applicants for employment,notices to be provided setting forth the provisions of
this nondiscrimination clause.
ii. The Recipient will, in all solicitations or advertisements for employees placed by or on behalf of
the Recipient, state that all qualified applicants will receive consideration for employment without
regard to race,color,religion, sex,sexual orientation,gender identity,or national origin.
iii. The Recipient will not discharge or in any other manner discriminate against
any employee or applicant for employment because such employee or applicant has inquired about,
discussed,or disclosed the compensation of the employee or applicant or
another employee or applicant.This provision shall not apply to instances in which an employee who
has access to the compensation information of other employees or applicants as a part of
such employee's essential job functions discloses the compensation of such
other employees or applicants to individuals who do not otherwise have access to such information,
DEP Agreement No. CM919, Attachment K, Page 1 of 5
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unless such disclosure is in response to a formal complaint or charge,in furtherance of an
investigation,proceeding,hearing,or action, including an investigation conducted by the employer, or
is consistent with the Recipient's legal duty to furnish information.
iv. The Recipient will send to each labor union or representative of workers with which he has a collective
bargaining agreement or other Agreement or understanding, a notice to be provided advising the said
labor union,or workers'representatives of the Recipient's commitments under this section, and shall
post copies of the notice in conspicuous places available to employees and applicants for employment.
v. The Recipient will comply with all provisions of Executive Order 11246 of September 24, 1965, and
of the rules,regulations,and relevant orders of the Secretary of Labor.
vi. The Recipient will furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules,regulations, and orders of the Secretary of Labor,or pursuant
thereto, and will permit access to his books,records, and accounts by the administering agency and the
Secretary of Labor for purposes of investigation to ascertain compliance with such rules,regulations,
and orders.
vii. In the event of the Recipient's noncompliance with the nondiscrimination clauses of this Agreement or U)
with any of the said rules,regulations, or orders,this Agreement may be canceled,terminated,or
suspended in whole or in part and the Recipient may be declared ineligible for further Government @
M
contracts or federally assisted construction contracts in accordance with procedures authorized in
Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies
invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,regulation,or order
of the Secretary of Labor,or as otherwise provided by law.
viii.The Recipient will include the portion of the sentence immediately preceding paragraph(1)and the
provisions of paragraphs(1)through(8)in every subcontract or purchase order unless exempted by
rules,regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive U)
Order 11246 of September 24, 1965, so that such provisions will be binding upon
each subcontractor or vendor.The Recipient will take such action with respect to any subcontractor
purchase order as the administering agency may direct as a means of enforcing such provisions,
including sanctions for noncompliance.
4. Davis Bacon Act
If the Agreement is a prime construction contract in excess of$2,000 awarded by the Recipient, and if required by
the Federal Legislation,the Recipient must comply with the Davis-Bacon Act(40 U.S.C. 3141-3144,and 3146- 0
3148)as supplemented by Department of Labor regulations(29 CFR Part 5,"Labor Standards Provisions
Applicable to Contracts Covering Federally Financed and Assisted Construction").In accordance with the statute,
contractors must pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a
wage determination made by the Secretary of Labor.In addition,contractors must pay wages not less than once a M
week. The Recipient must comply with the Copeland"Anti-Kickback"Act(40 U.S.C.3145),as supplemented by
Department of Labor regulations(29 CFR Part 3,"Contractors and Subcontractors on Public Building or Public 00
Work Financed in Whole or in Part by Loans or Grants from the United States").The Act provides that each
Recipient or subrecipient must be prohibited from inducing,by any means,any person employed in the construction,
00
completion, or repair of public work,to give up any part of the compensation to which he or she is otherwise
entitled.
5. Contract Work Hours and Safety Standards Act
Where applicable,if the Agreement is in excess of$100,000 and involves the employment of mechanics or laborers, 0
the Recipient must comply with 40 U.S.C. 3702 and 3704,as supplemented by Department of Labor regulations(29
CFR Part 5).Under 40 U.S.C.3702 of the Act,each Recipient must be required to compute the wages of every
mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week
is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of
pay for all hours worked in excess of 40 hours in the work week.The requirements of 40 U.S.C. 3704 are applicable
to construction work and provide that no laborer or mechanic must be required to work in surroundings or under
working conditions which are unsanitary,hazardous or dangerous.These requirements do not apply to the purchases
of supplies or materials or articles ordinarily available on the open market,or contracts for transportation or
transmission of intelligence.
6. Rights to Inventions Made Under Agreement
If the Federal award meets the definition of"funding agreement"under 37 CFR§401.2(a)and the Non-Federal
Entity or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding
the substitution of parties,'assignment or performance of experimental,developmental,or research work under that
"funding agreement,"the Non-Federal Entity or subrecipient must comply with the requirements of 37 CFR Part
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401,"Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants,
Contracts and Cooperative Agreements,"and any implementing regulations issued by the awarding agency.
7. Clean Air Act(42 U.S.C.7401-7671q.)and the Federal Water Pollution Control Act(33 U.S.C. 1251-
1387
If the Agreement is in excess of$150,000,the Recipient shall comply with all applicable standards,orders or
regulations issued pursuant to the Clean Air Act(42 U.S.C. 7401-7671q)and the Federal Water Pollution Control
Act as amended(33 U.S.C. 1251-1387). Violations must be reported to the Federal Awarding Agency and the
Regional Office of the Environmental Protection Agency(EPA).
8. Debarment and Suspension(Executive Orders 12549 and 12689)
The Recipient certifies that it is not listed on the governmentwide exclusions in the System for Award Management
(SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part
1986 Comp.,p. 189)and 12689(3 CFR part 1989 Comp.,p.235),"Debarment and Suspension."
9. Byrd Anti-Lobbying Amendment(31 U.S.C. 1352)
The Recipient certifies that it will not and has'not used Federal appropriated funds to pay any person or organization
for influencing or attempting to influence an officer or employee of any agency, a member of Congress,officer or U)
employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract,
grant or any other award covered by 31 U.S.C. 1352.The Recipient shall also disclose any lobbying with non- @
Federal funds that takes place in connection with obtaining any Federal award.
10. Procurement of Recovered Materials
The Recipient must comply with Section 6002 of the Solid Waste Disposal Act,as amended by the Resource
Conservation and Recovery Act as described in 2 CFR part 200.322.
ADMINISTRATIVE
11. General Federal Regulations
Grantees shall comply with regulations listed in 2 CFR Part 200, 2 CFR Part 1326, 48 CFR Part 31 and 40 U.S.C. U)
1101 et sequence.
12. Rights to Patents and Inventions Made Under a Contract or Agreement
Rights to inventions made under this assistance agreement are subject to federal patent and licensing regulations,
which are codified at Title 37 CFR Part 401 and Title 35 U.S.C.200 through 212.
13. Compliance with the Trafficking Victims Protection Act of 2000(2 CFR Part 175)
Grantees,their employees, subrecipients under this award,and subrecipients' employees may not:
i. Engage in severe forms of trafficking in persons during the period of time that the award is in effect;
ii. Procure a commercial sex act during the period of time that the award is in effect;or
iii. Use forced labor in performance of the award or subawards under the award.
14. Section 102(a)of the Flood Disaster Protection Act of 1973 (P.L. 93-234)
Grantee must comply with flood insurance requirements of Section 102(a) of the Flood Disaster Protection Act of
1973 (P.L. 93-234), if applicable. This act requires recipients in a special flood hazard area to participate in the
program and to purchase flood insurance if the total cost of insurable construction and acquisition is$10,000 or more. 00
15. Water Resources Reform and Development Act(WRRDA)P.L. 113-121
Grantees must comply with the Water Resources Reform and Development Act(WRRDA)P.L. 113-121,if applicable.
00
This act provides for improvements to the rivers and harbors for the United States,to provide for the conservation and
development of water and related resources.
16. Whistleblower Protection
Grantees shall comply with U.S.C. §4712, Enhancement of Recipient and Subrecipient Employee Whistleblower
Protection. This requirement applies to all awards issued after July 1, 2013, and effective December 14, 2016, has
been permanently extended(Public Law(P.L.) 114-261).
(a) This award, related subawards, and related contracts over the simplified acquisition threshold and all
employees working on this award,related subawards, and related contracts over the simplified acquisition threshold
are subject to the whistleblower rights and remedies in the pilot program on award recipient employee whistleblower
protections established at 41 U.S.C. 4712 by section 828 of the National Defense Authorization Act for Fiscal Year
2013 (P.L. 112-239).
(b) Recipients, their subrecipients, and their contractors awarded contracts over the simplified acquisition
threshold related to this award,shall inform their employees in writing,in the predominant language of the workforce,
of the employee whistleblower rights and protections under 41 U.S.C.4712.
(c)The recipient shall insert this clause, including this paragraph(c), in all subawards and in contracts over
the simplified acquisition threshold related to this award;best efforts should be made to include this clause,including
this paragraph(c)in any subwards and contracts awarded prior to the effective date of this provision.
17. Notification of Termination(2 CFR 200.340)
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In accordance with 2 CFR§ 200.340, in the event that the Agreement is terminated prior to the end of the period of
performance due to the Grantee's or subcontractor's material failure to comply with the Federal statutes,regulations
or the terms and conditions of this Agreement or the Federal award,the termination shall be reported to the Office of
Management and Budget(OMB)-designated integrity and performance system, accessible through System for Award
Management (SAM) currently the Federal Awardee Performance and Integrity Information System (FAPIIS). The
Recipient will notify the Grantee of the termination and the Federal requirement to report the termination in FAPIIS.
See 2 CFR § 200.340 for the requirements of the notice and the Grantee's rights upon termination and following
termination
18. Additional Lobbying Requirements
i. The Grantee certifies that no funds provided under this Agreement have been used or will be used to engage
in the lobbying of the Federal Government or in litigation against the United States unless authorized under existing
law.
ii. The Lobbying Disclosure Act of 1995, as amended (2 U.S.C. § 1601 et seq.), prohibits any organization
described in Section 501(c)(4) of the Internal Revenue Code, from receiving federal funds through an award, grant
(and/or subgrant)or loan unless such organization warrants that it does not,and will not engage in lobbying activities
prohibited by the Act as a special condition of such an award, grant(and/or sub-rant), or loan. This restriction does
not apply to loans made pursuant to approved revolving loan programs or to contracts awarded using proper @
procurement procedures.
iii. Pursuant to 2 CFR § 200.450 and 2 CFR § 200.454@, the Grantee is hereby prohibited from using funds
provided by this Agreement for membership dues to any entity or organization engaged in lobbying activities.
COMPLIANCE WITH ASSURANCES
19. Assurances
Grantees shall comply with any and all applicable assurances made by the Department or the Grantee to the Federal
Government during the Grant application process. U)
20. Contracting with Small and Minority Businesses, Women's Business Enterprises, and Labor Surplus Area
Firms
Grantee shall take all affirmative steps necessary to assure that minority business,women's business enterprises, and
labor surplus area firms are used when possible,including those steps listed in 2 CFR§200.321(b).
DEPARTMENT OF COMMERCE-SPECIFIC
21. Department of Commerce(DOC)Financial Assistance Terms and Conditions
Grantees shall comply with the U.S.Department of Commerce Financial Assistance Terms and Conditions,available
online(http://www.osec.doc.gov/oam/grants management/policy/default.htm)and incorporated by reference.
22. DOC Regulations
Grantee shall comply with the following regulations: 2 CFR 1300-1399, 15 CFR 8, 15 CFR 8a, 15 CFR 8b, 15 CFR
13, 15 CFR 20,and 15 CFR 28
23. Drug-Free Workplace
Grantee must make an on-going, good faith effort to maintain a drug-free work place pursuant to the specific 00
requirements set forth in Title 2 CFR Part 1329. Additionally, in accordance with these regulations, the recipients
must identify all known workplaces under its federal awards,and keep this information on file during the performance
00
of the award.
24. Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act
As applicable, Grantee shall comply with the requirements of the Uniform Relocation Assistance and Real Property
Acquisition Polices Act of 1970 (P.L. 91-646) to provide for fair and equitable treatment of persons displaced or
whose property is acquired as a result of Federal or federally assisted programs. These requirements apply to all
interests in real property acquired for project purposes regardless of Federal participation in purchases.
NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION(NOAA)-SPECIFIC
25. Scientific Integrity,as established in the Department of Commerce Financial Assistance Alert 16-02(January
13 2016
The NOAA Acquisition and Grants Office (AGO) has established the following policy to provide appropriate
protections for all NOAA grants,financial assistance awards, and cooperative agreements:
a. Maintaining Integrity.The recipient shall maintain the scientific integrity of research performed pursuant to
this grant or financial assistance award including the prevention, detection, and remediation of any allegations
regarding the violation of scientific integrity or scientific and research misconduct, and the conduct of inquiries,
investigations, and adjudications of allegations of violations of scientific integrity or scientific and research
misconduct.All the requirements of this provision flow down to subrecipients.
b. Peer Review. The peer review of the results of scientific activities under a NOAA grant,financial assistance
award, or cooperative agreement shall be accomplished to ensure consistency with NOAA standards on quality,
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relevance,scientific integrity,reproducibility,transparency,and performance.NOAA will ensure that peer review of
"influential scientific information" or"highly influential scientific assessments" is conducted in accordance with the
Office of Management and Budget(OMB)Final Information Quality Bulletin for Peer Review and NOAA policies
on peer review,such as the Information Quality Guidelines.
c. In performing or presenting the results of scientific activities under the NOAA grant, financial assistance
award, or cooperative agreement and in responding to allegations regarding the violation of scientific integrity or
scientific and research misconduct, the recipient and all subrecipients shall comply with the provisions herein and
NOAA Administrative Order (NAO) 202-735D, Scientific Integrity, and its Procedural Handbook, including any
amendments thereto.That Order can be found at http://nrc.noaa.gov/ScientificIntegrityCommons.aspx.
d. Primary Responsibility.The recipient shall have the primary responsibility to prevent,detect,and investigate
allegations of a violation of scientific integrity or scientific and research misconduct.Unless otherwise instructed by
the grants officer,the recipient shall promptly conduct an initial inquiry into any allegation of such misconduct and
may rely on its internal policies and procedures,as appropriate,to do so.
e. By executing this grant, financial assistance award, or cooperative agreement the recipient provides its
assurance that it has established an administrative process for performing an inquiry, investigating, and reporting
allegations of a violation of scientific integrity or scientific and research misconduct; and that it will comply with its
own administrative process for performing an inquiry, investigation,and reporting of such misconduct.
f. The recipient shall insert this provision in all subawards at all tiers under this grant, financial assistance
award,or cooperative agreement.
26. Investigating Scientific Integrity or Scientific and Research Misconduct
a. Inhibiting Investigation.If the recipient or subrecipient determines that there is sufficient evidence to proceed to
an investigation,it shall notify the grants office and,unless otherwise constructed,the recipient or subrecipient shall:
i. Promptly conduct an investigation to develop a complete factual record and an examination of such record
leading to either a finding regarding the violation of scientific integrity or scientific and research misconduct and an U)
identification of appropriate remedies or a determination that no further action is warranted.
ii. If the investigation leads to a finding regarding the violation of scientific integrity or scientific and research
misconduct, obtain adjudication by a neutral third-party adjudicator. The adjudication must include a review of the
investigative record and,as warranted,a determination of appropriate corrective actions and sanctions.
b. Finalizing Investigation. When the investigation is complete, the recipient shall forward to the grants officer a
copy of the evidentiary record, the investigative report, any recommendations made to the recipient adjudicating
official,the adjudicating official's decision and notification of any corrective action taken or planned,and the subject's
written response(if any).
27. Findings and Corrective Actions
If the recipient finds that scientific integrity has been violated or scientific and research misconduct has
occurred,it shall assess the seriousness of the misconduct and its impact on the research completed or in process and
shall:
a. Take all necessary corrective actions, which includes,but are not limited to, correcting the research record, and, 00
as appropriate,imposing restrictions, controls,or other parameters on research in process or to be conducted
in the future,and C14
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b. Coordinate remedial action with the grants officer.
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