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N.1 G BOARD OF COUNTY COMMISSIONERS County of Monroe Mayor Sylvia Murphy,District 5 The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1 �pw° Michelle Coldiron,District 2 Heather Carruthers,District 3 David Rice,District 4 County Commission Meeting April 17, 2019 Agenda Item Number: N.1 Agenda Item Summary #5453 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292-4443 n/a AGENDA ITEM WORDING: County Administrator's Monthly Report for April 2019. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Packet Pg. 2088 N.1 Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Kathy Peters Completed 04/02/2019 4:37 PM Board of County Commissioners Pending 04/17/2019 9:00 AM Packet Pg. 2089 N.1.a MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: April 2, 2019 SUBJECT: County Divisions' Monthly Activity Report for April 2019 MONTHLY ACTIVITY REPORT-APRIL 2019 0 Airports: Key West March 5 Noise Ad Hoc Committee quarterly meeting at the Harvey Government Center. March 7 FAR Part 139 inspection out-brief meeting with EYW staff. March 7 Baggage system upgrade project- Site visit and design discussion with 0 Jacobs and G&S Conveyor Systems representatives. March 8 EYW staff visited the National Weather Service facility for a site visit tour. 0 c March 12 Airline consultation meeting for PFC Application 19 with airline a� representatives and Ricondo & Associates. March 12 CBP Phase III Project, 60% design review meeting with CBP and EYW staff. 0 March 25 First planning meeting for EYW Disaster Drill 2020. March 26 Communicable Disease Response Workshop with CDC, CBP, ARFF, FBI, LKMC and EYW representatives. March 26 KWBTS, Building C pre-bid meeting at the Sheraton Hotel for the NIP program. E March 27 Taxiway A Rehab Project, 90% design review meeting with Jacobs. Marathon March 13 Meeting with Marty Hiller in Tampa, FL to discuss the MTH Master Plan Update and future projects for both FBOs. March 22 Meeting with Jolly Roger Banners to discuss future banner towing operations based out of MTH. Packet Pg. 2090 N.1.a Veterans Affairs: VA Phone Calls 470 Client Data 990 New Clients 76 Field Visits 1 Benefits Delivery at Discharge 7 Flag Presentation 2 Homeless Veterans Assisted 1 Community Involvement/Presentations/Briefings 4 (370 in attendance) (Rotary/MAC/TAPS/National Vietnam War Memorial Day TRANSPORTATION PROGRAM Transportation Calls 150 Veterans Transported 122 0 Financial Data Retroactive Payments $253,077.69 Annual Payments $251,713.56 The financial data captured monthly will vary due to the Veterans Administration's variable time 0 frame in adjudicating awards. For any further information regarding this report,please contact Cathy Crane, Director of Veterans Affairs @ ext. 5155 0 Libraries: The increases in all areas of our Library services during the month of February present a positive picture of life in the Keys returning to the pre-Irma level of activity of two years ago, and c provide a strong contrast to the decline in activity of last year in the hurricane's wake. • The Libraries welcomed 35,239 patrons and visitors in February, an 8%increase over last February, and circulation showed a 1%increase, with a total of 21.114 items circulated for the month. • 15,120 customers logged into the Library public access and Wi-Fi access, and the Wi-Fi usage came in at 14% above last year's figure. Library staff are still noticing steep increases in library users requiring assistance with e-government websites, such as food stamps and unemployment, as well as job-seekers and housing hunters. • 244 new cardholders were added to our roster in February, an increase of 37% over last year. Our cardholder roster has now reached 37,428. • E-visits made to the Library's web resources in February were logged in at 561,482, another service that has increased significantly, by 60% over last year. Included in the count were page views of the main website and calendar, the online catalog, and the digital archive of historical images. 2 Packet Pg. 2091 N.1.a • Circulation of e-books in February reached 3,249 for the month, an increase of 51%% over the same month in 2018, making good use of our growing collection of eBooks and eAudiobooks • Library staff answered 7,395 customer questions in February. Questions were answered via chat, text, e-mail, social media, telephone, and in person—the more avenues of communication we open, the more all of them are used. Overall, our increasing numbers give evidence that our Library provides a year-round offering of services,programs, and rewards for our locals and visitors. Employee Services: HR Monthly Statistical Report We had a total of 11 resignations/retirements for the month of March 2019: Resignations average year to date 3.28% 0 Retirements average year to date 1.16% See attached Countywide Turnover Report by Month Human Resources Monthly Report: • Reviewed 10 salary analysis with the new hire paperwork packets or with department 0 supervisors • Attended meeting with Cynthia Hall and ES department on the purchasing policy 0 • Phone conference call with Alexsa Leto, Director of Guardian ad Litem and Bryan on FTE at Guardian ad Litem • Meeting with Airport Sr. Director and Asst. Director to get final figures on Evergreen Spreadsheet c • Met with Cynthia, Bryan and Calvin on the LEP plan • Met with senior managers, Roman, Christine Hurley, Kevin Wilson and Bryan on the Director's spreadsheet put together by Evergreen consultants • Met with Christine Hurley, Cynthia Hall, Christine Diaz, Bryan on PPP changes being recommended by Christine Hurley • Met with Bryan and a Facilities Maintenance employee regarding an anonymous complaint against him and the use of his time. • Reviewed Strategic Plan Document with Kimberly Matthews, Bryan, Mark, Natalie and Christine Diaz • Finalized Strategic Plan Document with ES department • Met with an IT employee regarding a complaint against another IT employee • Met with Mark Gongre and the IT Director regarding complaint between two of his employees • Met with the IT Director regarding the above issue, he worked it out with his employees —no further action needed. • Met with Christine Hurley and ES Department on Budget • Phone conference with Cynthia Hall and Bryan on Sr. Biologist Supervisor FLSA status • Phone conference with Cynthia Hall on an applicant's background and application status • Met with Bryan on Fire Rescue's updated Evergreen Spreadsheet 3 Packet Pg. 2092 N.1.a • Sent out SLP Open Enrollment notification during the month of April • Attended Emergency Managements test ZOOM meeting • Received a harassment complaint from a Fire Rescue Employee • Worked with Evergreen on setting up dates for Commissioner Briefings and their availability by ZOOM for the 22 and 24 of April • Received a complaint from a Building department employee regarding another county employee • Worked with Bryan on the Final Evergreen Spreadsheet for Fire Rescue • Met with Bryan and Mark on a complaint from a county employee regarding what she felt to be a racially charged accusation from another county employee against a member of the public • Met with several different department heads on several issues regarding county policies • Met with the director of Facilities Maintenance and the Administrator of Facilities Parks & Beaches regarding two employee issues. 0 Recruiting: • In March 2019, the County had 41 open positions for which we received 199 total applicants; 12 internal and 187 external. Of the 199 total applicants, 151 were deemed to have met the minimum requirements for the positions to which they applied, and 48 did not qualify. 0 Total 41 current openings 1 re-re-posting from February's list 6 were new postings durin • � P g n' )� P g g the month of March. 0 • We had 8 new hires and 1 promotion. Benefits 2018/2019 OCT NOV DEC JAN FEB MAR APR NEW HIRES 28 24 23 TERMINATIONS 11 10 28 NEW RETIREES MEDICAL 4 3 0 NEW RETIREES LIFE ONLY 2 1 0 DECEASED # LIFE CLAIMS 1 3 1 OTHER COVERAGE CHANGES 16 7 7 ACCOUNT CHANGES 13 17 12 1246 ACTIVE WITH MEDICAL 1164 1172 ACTIVE NON MEDICAL 89 92 92 RETIREES WITH MEDICAL 259 260 RETIREES DVL ONLY 208 207 234 SURVIVING SPOUSES 6 6 2 COBRA 5 5 3 WAIVER OF PREMIUM LIFE INS 2 2 1 4 Packet Pg. 2093 (podaM ulwpV A;unoo) podaM Aly;uoW C]V3:suawyoej4V a m _ o N o. m Y U R o. N o 0 0 0 0 o m w w 0 0 0 0 0 n n o� n ry 0 0 v n v �o vmi �o m 0 ry n w ry m oq ,i m m rry N cq m Iq rri 0 ni v .-i 0 .-i 0 m m m v m .� Q Q Q Q Q Q v v m o o o o o v ry o o o o o o ry o 0 o o o o o w ro uo m o w oq uo m o 0 Iq o 0 0 n n �n .� o n m o o.� o 0 0 o o o o o o o o o o o o o o o w v w v w w 0 0 0 0 0 0 m 0 n o 0 0 0 0 ^ ^ o 0 0 0 0 0 m0 0 0 0 0 m w 0 0 m m m 0 0 w w n 0 m n oq m o m o o o m m o o .� .� .-i o 0 .� .-i 0 0 o o o o o > > > > > > 0 0 0 0 0 0 z z z z z z 0 m o 0 0 0 0 w 0 0 n m 0 m w 0 w 0 m o m o n o li m o un o N o N o N o o o o o o o o O 0 O O O O n m o w v v uo o m m oq m o o n o n m u� o Iq li Iq li o N N o o o N o o o o o o o o v N v N v N w ro w m o uo n m v o o m oq m o �n o o o o o o o .-i o �o o o o o .� N o o,-i ry .-i 0 0 0 0 0 0 on on on on on on Q Q Q Q Q Q 0 0 0 0 0 0 0 w n 0 m n m ry 0 o o o o o .� o .� o .i o .i o 0 o o N N o o o N N o o o o o o T T T T T T l n 0 V l o 0 0 0 o ry W l o 0 0 0 0 l o 0 0 0 0 w 0 0 n �n w m o m �n w o o m m n .� o m m m v o m m m m o . v v •� •� o o v v o 0 0 o v v o 0 0 0 0 v m m v o w v v n o w m n o Iq m Io 0 0 m Io o n li n m o N N N O ri o ri o o o o o o T T ry T T� T T m o 0 0 0 o V N ry V o 0 0 0 0 o o o o o n v u o o ry o o� �n M. v o m m m n o .� o o o o o m o o .-i o 0 0 0 0 0 0 0 0 0 0 n n n n n n Q Q Q Q Q Q o v o m o m m n oq n n m ,-i o ri o ry .-i o ri o o o o o o 770 0 0 0 0 0 0 0 0 0 w w o ry n m n un m m un m un ri o N ri o o o o o o o o o o o v v v v v v L J'Hll] o 0 0 0 o c v v n o �o 0 0 0 0 0 0 0 0 0 0 n a oq oo m. o uo m m o .� m n n m �o .� L o .� .� .� .� o o .� .-i .� o 0 0 0 0 L a O C C O m n w m w n w m B w n w m w n w m m m n w m w n w m o 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 —L o o o o o o o o o o L 0 N N O C 17 77 m W W J F C C vl vl vl vl .�. C V1 V1 V1 V1 N 0 in C 0 '^ 0 'O -O O -O N -O O > N > N > V Q K Q K Q (:podeN uiwpV A;unoo) :pode N Alq;uoW avo :4uewqoe44v LO CD CD CN a. 4) a. U- 0 0 11) u (N 0 0 0 1D r,4 oo > _0 0 0 0 a) 0 C 00 Qj 0 (N 0 00 00 M M (N r14 Ji 00000000 00 ir0,. �..o v� ff) I o r, to < lhe M Qj 0 z (X.) IN IlVillllllii (N u co 0 C) 00 (D 0 < Qj E roa Ln NNN�N0 r,4 r, -0 _0 Ij C) 0 0 0 0 .-J u u MIN N.1.a Emergency Services: FIRE RESCUE • Continued development and implementation of a Fire Rescue asset and inventory tracking system to provide real time equipment location and service status for all department equipment. • Continued process to upgrade existing Zoll Data electronic patient care reporting system to allow for submission of patient care reporting data to the State of Florida under new NEMSIS 3.0 standard. • Received new 55' Pierce Skyboom Ladder truck in County. • Provided Advance Life Support services to NAS during the Key West Air Show March 30, 31. EMS/TRAUMA STAR • Trauma Star flew ninety-six (96)patients to mainland hospitals for definitive care in the a� month of January. All fire rescue flight crew members are completing crew resource management this month, per FAA requirement. Met with Lower Keys Medical Center leadership to discuss educational opportunities for our 0 flight team with LKMC nursing staff to enhance professional development to advancement �? of the program. March Wn was the initial start to receive automatic acceptance to Baptist Main Hospital for our cardiac and stroke alert patients. FIRE ACADEMY/TRAINING • Target Solutions —continuing education and SOP training, online. Also worked on updating assignments for continuous monthly training and ISO reporting. • Facility training for in-service crews including live fire training for all three shifts. • On-going aerial operator training with Ariel training for department personnel. • Field visits with provisional paramedics and preceptors. Training Officers are making station visits to continue training the paramedics and discuss expectations of the preceptor training program and to review department protocols. • Two-Paramedics were evaluated and ran through the established performance objectives to test skills and knowledge. Both newly trained paramedics that graduated from the preceptor program were successful. • New Hire applicant testing was conducted this month, 66 applications, 8 paramedics, 20 EMT's were successful and placed onto our current eligibility list. • The training division offered the volunteers facility training, however no volunteers participated. • The training division is conducting EVOC training this month, we have 16 students registered in this class. 5 Packet Pg. 2096 N.1.a KWIA Attended CDC Workshop, ref responding to and reporting communicable diseases with travelers. Attended NAS Airshow Operations and Communications Meeting for fire rescue personnel. Coordinated and participated with MCFR special detail to support NAS Air Show with ALS support. Attended coordination meetings and served at Controller for USCG Key West Active Shooter Drill. Initial committee meeting and coordination ref developing EYW 2020 Full Scale AEP Disaster Drill. FIRE MARSHAL Plan C/O Constructi Periodic Vacatio Public Code Fire Revie Inspectio on Inspectio n Educati Complai Investigatio ws ns Meetings ns Rentals on nt ns 91 49 5 8 4 1 3 0 EMERGENCY MANAGEMENT • Added 2019 Business Placard application link to county website. Worked with PIO to create Press Release regarding the program. 0 �s • Created and distributed County Employee's Assistance During Disasters survey. • Updated and Distributed the Countywide Multi Year Training Exercise and Preparedness 0 Survey for Stakeholders. • Collaborated with IT and AN to source best technology for WebEOC display during EOC activation. 0 • Completed FEMA Course IS-775 EOC Management and Operations. • Attended Region 7 WEBEOC Conference Call, FEPA WebEOC Monthly Working Group and the State WebEOC Office Hours. • Secured State Homeland Security Grant Program hours through regional counterpart contribution to facilitate WebEOC process review and guidance on program development. • Facilitated Urban Areas Security Initiative I grant approval by the BOCC. • Facilitated County-wide Stakeholders' Zoom call. • Hosted and participated in the Logistics Working Group meeting. • Participated in the planning and execution of the DOH Special Needs Sheltering Full Scale Exercise. • Completed depopulation of the FEMA Direct Housing Assistance Program (242 households). • Completed Final draft of MOU with Unlimited Senior Solutions for Medically Managed Evacuees. • Solicited bids for commercial bus transportation for Special Needs Transportation. 6 Packet Pg. 2097 N.1.a • Initiated recruitment activity for 2019 Shelter Management team. • Approved 49 Business for Early Re-Entry Placards. • Approved 27 EOC Partner Agencies for Early Re-Entry Placards. • Developing a REP training program for new employees. • Participated in the FEMA/US Southern Command Integrated Advance-19 Mass Migration National Exercise Seminar. • Participated in the Center for Disease Control Planning Workshop for Communicable Disease for Key West International Airport and Port of Key West. • Testified before the United States Congress Homeland Security Committee on Disaster Preparedness. Public Works: 0 Correction Facilities a� Stock Island Detention Center—March 2019 89 % of 195 Work Orders were completed within 3 Days • Contractor continued installation of new Chillers. • Resurfaced the Male locker room Floor.. • Resurfaced the Male locker room Floor.. • Contractor performed PM on the Elevators. �? • Installed new fencing for KOTS entrance. • Continued installation of new Icon Plumbing system. • Regular maintenance &repairs, replace light bulbs, unclog toilets, and maintain HVAC • System. ETC.... 0 Sheriff Headquarters Building • Construction continues on the Headquarters Building from Hurricane Irma Damage. Marathon Hangar & Marathon Detention Center • Finished all hurricane Irma repairs at the Hangar. • Installed new AC unit at MAR jail. c� Plantation Key Detention Center • Removed old carpet and office divider in the Environmental Department • Installed locking thermostat covers in the Health Department. Upper Keys Facility Maintenance and Parks & Beaches Department Murray Nelson Government Center: • Provided Assistance for Eight Events in the Auditorium • Retro Fitted New Sound Equipment • Replaced Water Closet Flush Meter in Men's Room 1st Floor • Disassembled and Assembled Furniture in the Veterans Office • Painted and Replaced 3 Ceiling Lamps to LED in Veteran Office • Mount 2 Phone Holders in Room 225 & 226 per Diane Link • Deliver Phones from PK to Layton Transfer Station 7 Packet Pg. 2098 N.1.a • Checked A/C Unit in Green Room/Back Stage • Fixed Swing Door on 2nd Floor • Replaced Existing Timer with New Clock Magnolia Public Works: • Greased Front West Gate to Try and Help Slide/ Shut Easier • Worked on Front West Gate to keep Gate on Track/Not Falling Key Largo Tax collector: • Repaired Table/Broken Desk AARP/ Senior Center PK: • Repaired Leak in Toilet Tank 0 Plantation Key Courthouse: • Transported Full Water bottles to Court House • Replaced Fluorescent Bulbs above Barbara Desk in State Attorney Office • Cleaned Door Tracks for Elevator to Open • Set Time on Clocks in Court Rooms /Replace Batteries —Due to Time Change • Installed New Door Handle and Bar Mechanism at Rear Door • Repair Fence/Hinges by Court Room B • Checked Court Room A for Alarm Noise Islamorada Library: • Replaced Thermostat in Community Room 0 • Replaced Toilet Tank Handle in Women's Bathroom • Move Water Line, for Contractor, in Ceiling for New A/C Unit • Contractor Installed New A/C Unit • Snaked Toilets and Sanitized Bathrooms • Fixed Non Operable Exit/Emergency Lights with Bulbs or New Units • Repaired Leak in Sink, Changed Handle in Toilet and Lever in Both Bathrooms Ellis Building: • Fix Exit Sign with New Bulbs in Drug Court • Replace Lights in Drug Court • Replace Lights in Janitorial Closet • Pressure Clean Front Sidewalk and Stairs • Replaced New Closet Flush Stopper in Men's Bathroom • Installed Several Parking Bumpers • Contractor Fixed A/C Unit • Installed LED Lights in Public Restroom on 2nd Floor • Installed Wall A/C Unit for New Janitorial Office g Packet Pg. 2099 N.1.a Key Largo Library: • Checked Library for Reported Foul Odor • Fixed Lock at Bottom of Front Door • Fixed Non Operable Exit/Emergency Lights with Bulbs or New Units • Replaced Light Switch with Sensor Options /Adjusted Time PARKS & BEACHES: Key Largo Community Park: • Repaired Leaky Faucet in Men's Bathroom • Removed Electrical Cords /Organized in Concession Stand • Replaced Light Switch Restrooms / Sensor Options Harry Harris Park: _ • Continue IRMA — Work on Crew Room 0 • Installed New Cable Support for Entrance Gate North Side • Removed Sink Repaired Plumbing and Installed New Sink -Men's Bathroom Baseball • Assemble Picnic Tables and Deliver to Harry Harris Park Friendship Park: • Replaced Wax Ring, Fixed Bolts Rubber O Rings at Flush Valve Men's Bathroom 0 • Repaired Leak at Sink Men's Bathroom 0 • Adjusted Main Gate Closure • Snaked Toilet and Sanitized Women's Bathroom Jackson Sauare: • Freeman Justice Center: Repaired various doors • Clerk's Office: Built 2 standing desks • Old Jail: Installed new door handles & door knobs • Clerk's office: built new desks a • Hung paintinhg E c� • Moved desks for carpet install • Installed tint on interview room windows Gato Building: • Installed new outlets for TV in Social Services Harvey Government Center: • Built new desks Hies Beach: • Pressure washed pavilions • Replaced baby changing table 9 Packet Pg. 2100 N.1.a Library: • Prepped library for fumigation: removed outlet covers, stuffed animals, etc. • Repaired soap dispenser, ladies room Public Works Complex/Garage: • Repaired leaking A/C in Alice's office Lower Keys Bernstein Park: • Built and hung new mommy & me swing Bayshore Manor: • Repaired furniture in room 204 0 Fire Stations Station 8— Stock Island: • Assembled new shelving • Repaired exhaust fan 0 Station 9—Bit Coppitt: • Repaired drain c Station 11 - Cudioe: % • Replaced air hose & fittings 0 Hurricane Related Work Continued work at Veteran's Park. Installed tables, benches and chain link fencing. Fleet Services: • Completed monthly garage safety training • Completed monthly generator inspection at Bayshore Manor, Gato Building, EOC Marathon, Upper Keys Courthouse, Upper Keys Jail, Murray Nelson Center • Ordered new HD transmission jack to be shared by 3 garages • Providing tech response training for all high profile emergency power generators • Gato Building generator transfer switch repair-ongoing • Received I new 40KW portable emergency power generator • Completed and submitted FY2020 proposed budget, annual billing and vehicle replacement schedule • Provided Sheriff's Office with FY2020 proposed charges • Transfer ownership of vehicles to Fleet-pending • Replace marathon garage copy machine-pending • Monthly safety reminder, eco driving, etc.-pending • Upper Keys garage repairing HD Mack truck transmission in-house 10 Packet Pg. 2101 N.1.a • Updating Fleet Department forms • 3 Lead Mechanics scheduled to attend Conflict Resolution Seminar in April • Fleet Business Manager scheduled to attend Grant Writer training in April • Revisions to joint use Fuel Facilities agreement with School Board-pending • Received 2 new bike path rollers for Road Department • Opened sealed bids for 19 advertised surplus units • Received approval to offer 10 surplus units that have not been paid for and picked up to 2nd highest bidder • Delivery of 1 new 40 KW generator scheduled for week of April 1st • Fleet management and admin. cross training progressively-on going • Assisted Facilities and Corrections Departments with FDEP underground fuel tank inspections • Working with Project Management to re-establishing automatic transfer for generator at upper keys fuel facilities • Mechanics EVAP diagnosis training to be re-scheduled • Fleet Business Manager who also serves as President of(FLAGFA) Florida Association of Governmental Fleet Administrators attended Spring conference session • Assisting Property Manager locating and verifying 2 transportation buses with title/lien issues • Re-establishing jail inmate work program at Marathon garage 0 • Replaced defective 24-volt battery jump box at Marathon garage • Clean-up of Haz-Mat areas at 3 garages-pending 0 • Corrected information discrepancies on Fire Rescue surplus vehicle deletion request; submission for re-advertisement-ongoing % • Marathon garage completing HD repair; fuel injection malfunction on Transportation Dept. bus engine 2 • Attended meeting with School Board; discussed fuel sharing agreement, fuel billing and proposed new fuel management and billing system • Proposed revisions and/or extension of multi-agency fuel sharing agreement-pending • Fuel key audit to eliminate keys no longer needed-on going a • (Animal Control, City Key West, and Sherriff) first choice to request donation of County surplus vehicles before advertising and seeking bids • Emergency repair for KW Courthouse chiller generator-ongoing • Pre-hurricane season generator inspections-on going • Monroe County Employee Of Year Award to Fleet Mechanic Don Lowrie scheduled for presentation at April meeting • 5 new 14 KW portable generators for Facilities Maintenance-on order • 1 new 40 KW portable generator for Facilities Maintenance-on order • Removing generator from KW senior center to re-install at Marathon AARP-on going • New County garages, new updated garage equipment, vehicle storage, secured storage barn, in-house paint body shop-pending • Transporting vehicles to and from outside repair contractors for various departments • Transporting vehicles from one area of the county to another for various departments • 1 new wheel chair mini-van for Social Services Dept.-on order 11 Packet Pg. 2102 N.1.a • Replace lost license tag for 80 KW portable generator-pending • Install roof kits for new Toro off-road utility vehicles-pending • New roof kit for Bernstein Park Toro off-road utility vehicle-pending • Completed Draft FY2020 Fleet Business Plan • Provide power source 120 volts at new jail Key West-pending • Replaced old rusted out Marathon Garage entrance door • Replaced recalled airbags on various county owned Ford Fusions (1 defective airbag recall)-pending • Airport Fire Rescue pickup truck with defective airbag; Red Tagged by Department thru County Safety Officer • Returned 1 Ford Fusion with repaired airbag back to Department • Revisions to Fleet web page-ongoing • Fleet supervisors and managers meeting scheduled for April 2019 • Possible separation of KW garage work orders from recalls and accidents-under consideration • Maintenance and replacement issues regarding Emergency Communications tower generators-pending • Re-activating 2nd surplus flail mower for Key West Road Department • Released 3 Irma surplus units for disposal; additional units waiting for Risk Management Department approval 0 • Verifying mechanics CDL and endorsements • Verifying mechanics ASE certifications 0 • Updating generator PMI due report • Adding document scan ability to automated Fleet management system % • Requested electrical training thru County Safety Manager • Began FYI bucket truck inspections and certification • FYI garage lift inspections and repairs-pending • FYI storm water SWPPP activities-pending �s • Completed FYI fuel contract renewal • Started prep for FYI generator contract renewal E • Replacing defective license tags for various departments • Providing temporary backup generator at State of Florida Building Marathon • 3 Fleet staff members registering to test for mandated FDEP underground fuel tank management certification • Large truck tire changing machines for Plantation and Key West garages-pending • Seeking lite weight manhole covers for underground fuel tanks • Prepping for Fire Rescue and Transportation Department vehicle and equipment surplus • Prepping for next vehicle and equipment surplus sale • Assisted OMB with FEMA Irma information • Techs personal protective equipment;phones, t-shirts, rain gear-pending • Disposal of old files-pending • Purchase fuel efficient replacement tires-pending • Utilizing ECO friendly re-refined motor oils • Mid-year employee performance reviews and direct time accountability-pending 12 Packet Pg. 2103 N.1.a • Calibrated speedometers for Sheriff Department patrol units • Seeking info for replacement of Sheriffs speedometer calibration machine • Revising list of out of service and surplus emergency power generators • Installation of fuel and garage facility cameras-pending • Provided Blue Bird Bus monthly maintenance for Sheriff Department • Met with School Board, Keys Energy and IT Dept. to purchase new automated fuel management and billing system • Vehicle/Equipment GPS test and support training-ongoing • Providing temporary back-up generator for 63rd St Facilities • New 60 KW generator for 63rd St Facilities-on order-permit for installation-pending • Disposal of 2 surplus clam trucks-pending • Prep of surplus crew cab pickup trucks for pulling emergency fuel storage trailers- ongoing • Department Liaison's, active vehicle inventory verifications-pending 0 • Completed computerized inmate supervisor training; new employee training-pending • Marathon Inmate supervisor training-ongoing • Reviewed monthly fuel billing E • Updating Fleet Staff contact information • Reviewing present and future Fleet needs • Reviewing hurricane responsibilities with Fleet Staff c �s • 1 new KW Road Department sign drill truck- on order • New brake resurfacing machine for PK garage-pending 0 • Key West garage, generator mechanic, and Fleet admire staff struggling to keep up with workload % • Proposing addition of 1 generator tech position for Marathon to work in all areas; 1 mechanic to work in Key West garage 2 • Researching latest Florida law in relation to vehicle lift inspection • Randomly reviewed mechanic accountability reports • Inspecting and documenting garage facility inspections • Randomly reviewed closed work orders for accuracy • Health Department surplus re-assignment and/or disposal-pending • 1 new 1/2 ton crew-cab pickup truck for Social Services-on order • 1 small utility vehicle for Code Enforcement-on order • 1 small utility vehicle for Solid Waste Dept.-on order • 1 medium utility vehicle for Solid Waste Dept.-on order • 1 medium utility vehicle for Airport KW-on order • 1 new full track skid steer for Facilities-pending • Having difficulty getting quotes for new vehicles and equipment • 8 new crew cab pickup trucks for Facilities and Parks & Beaches-on order • 1 F350 dual rear wheel crew cab pickup truck for Solid Waste-on order • 2 trailers for Solid Waste Department-pending • Irma replace 1 new tractor flail mower for Road Department-on order • Prepped and activated Irma replaced F550 chipper truck for Facilities Maintenance Dept. • Prepped and activated 2 Irma replaced(1/z ton pickup trucks) for Parks Beaches 13 Packet Pg. 2104 N.1.a • Irma Purchase 1 (14 KW)portable generator for Facilities-on order • 1 Irma replaced (40 KW) generator for Facilities-on order • Replacement of vehicle lifts at Key West garage-pending • Replacement of drive on vehicle lift at Marathon garage-pending • Completed 11 month evaluation of new Fleet Coordinator • New Business Manager, Fleet Coordinator, 5 Mechanic Generator Techs, 1 Mechanic 2 receiving daily on job training • Painting and corrosion control on newer Solid Waste clam trucks-on going • Painting and corrosion control on newer Road Dept. clam truck-pending • Developing vehicle equivalent units for new billing format-pending • Developing new vehicle class codes for improved identification of county vehicles- pending • Fleet approved to become limited In-house Ford warranty and recall provider; training and certification-ongoing • Clean up of garage waste storage areas-pending • Hurricane season prep-ongoing • Disposal of outdated paint spray booth-pending • New format to invoice outside program departments monthly-pending • Replacement of Communications Department propane generators-pending • Assisting with sale of Airport surplus equipment 0 • Disposal of defective Marathon garage lift-pending • Elevation of various emergency power generators-pending 0 • Replacement of various stationary emergency power generators-pending • Replace Key West chain and hoist I-beam-pending % • Updating SOP info for vehicle procurement and surplus • Three garages combined processed and distributed approximately (9,500) gallons of 2 unleaded and(5,200) gallons of diesel fuel • Three garages combined provided preventative maintenance and completed approximately (121)unit safety inspections • Three garages combined opened and/or completed approximately (339)work orders • Processed monthly Safety and PMI due reports for various County Departments • Processed monthly fuel billing accounts receivables for in-program County Departments • Processing outside monthly fuel billing for School Board accounts payables • Processed monthly repair invoices and outside billing for not in-program Departments • Processed daily and monthly parts and supply accounts payable invoices • Processed accident repairs for Risk Management and various Departments • Processed vehicle and equipment factory recalls for various Departments • Disposing of garage hazardous waste thru recycling contractor(old tires, oil, oil filters, batteries, antifreeze, etc.) • Verified toll by plate invoices for various Departments • Standardization of Fleet oil, tubes, and filters-pending • Standardization of Fleet automotive batteries-pending • Standardization of Fleet parts and supply stock items-pending • Corrosion control and painting Key West shop truck-pending 14 Packet Pg. 2105 N.1.a • Fuel tanker truck pre-hurricane prep-ongoing • Disposing of obsolete and defective Fleet equipment and supplies • Garage facility enhancement and hurricane damage repair-pending • Preparation of Fleet supply, delivery and storage truck-pending • Preparation of assigned Fleet service trucks-pending • Temporary portable generator for Marathon AARP-in place • Fleet cross training and refresher training-ongoing PROJECT MANAGEMENT Hurricane Irma—Emergency and Protective Measures Air Quality Testing • All testing has been completed. _ Preventative and Protective Measures (CAT B—emergency and protective measures) 0 • All of the twenty-two sites tested are complete and have been moved to CAT E a� (permanent repairs) status. E Hurricane Irma—Permanent Repair Projects • 64 Individual projects are in progress. • Time extensions are now being requested for all projects that will not be complete by the eighteen-month FEMA deadline for completion. 0 Bernstein Park • A lift station will need to be installed to allow for proper flow for reclaimed water into irrigation storage tanks. County working with a designer for construction 0 documents. • Fitness Court contractor has been hired. The project is in permitting and should begin late spring. • Construction of Bernstein Park completed. County continues to coordinate with Burke for Warranty work during the warranty period. E Cudjoe Fire Station • Live Web Cam of job site is online at hops://www.senserasystems.com/public/embed/M88835398111 • Site work,foundation and ground level floor(slab) construction is underway. • Ground level slab (apparatus bay)is complete • Construction of building support columns is underway. • Contractor is dealing with subcontractor issues—affecting short term schedule. Project Manager has requested that a corrective action plan be provided and implemented. EOC • Agreement from FDEM approved by BOCC in September 2018. • Received a HMGP grant number and have been assigned a grant manager. • Agreement from FDOT and non-aviation airports grant approved by BOCC in October 2018. 15 Packet Pg. 2106 N.1.a • FDEP has completed review of application and forwarded to FEMA for Phase 1 approval of design work. • Evaluation committee reviewed RFQ responses for A&E services and scored ADG highest. Recommendation to enter into negotiations with ADG approved by the BOCC in March 2019. • Adam Ferguson, Grants Consultant, gave the BOCC a presentation on the status of the FEMA HGMP grant application and timing at the March 2019 meeting. • Drafting RFQ for CMAR(construction management at risk) services. Higgs Beach Park Access Road Relocation Park Access Road 6f(conversion of use process) • Participated in a conference call with Deputy Secretary Clark and FDEP staff on October 21, 2018 to discuss the 6f conversion application. Received written comments and request for additional information from the County via email from Rebecca Wood, FDEM on October 22. • Submitted County information and clarifications in response to October 22 FDEM request on November 07. • Participated in a conference call with Deputy Secretary Clark and FDEP staff on January 4, 2019 to discuss results of FDEP meeting with Atlanta office of National Park service (NPS). NPS (and presumably FDEP) did not agree that a"small 6f �? conversion was appropriate and that a full EA and NEPA process would be required". Nothing specific was provided in writing by FDEP or NPS. • The County is reviewing its position and potential options to restart the 6f conversion process to clear the way forward for the Higgs Beach re- development project. • Received additional request for information from FDEP on February 1, 2 2019. Request included property appraisals of proposed park lands areas to be converted, and an updated PD-ESF that included response to State Historical Preservation Office(SHPO) comments. • Submitted response to SHPO comments on February 19. Spoke with Jason Aldridge about the revisions proposed. Most of SHPO's concerns have been addressed,pending an additional follow-up call next week. • Preparing response to FDEP request for additional information PD-ESF — goal is to press FDEP for a decision, one way or another, and to move the conversion request to NPS. Higgs Beach Sand Re-nourishment • We had originally anticipated a 3-month approval time for FDEP and 6 months for USACE and NOAA permitting. • Conversations with the FKNMS indicate that they are currently drafting a comprehensive "best practices" guide for beach sand re-nourishment. Their goal is to create a programmatic permitting with all jurisdictions (County and cities) following complementary processes. • FKNMS has some additional information requests from our consultant, TY LIN. The County has requested this be provided ASAP. 16 Packet Pg. 2107 N.1.a Senior Nutrition Center—Key West • Met with City of Key West Planning Director Patrick Wright on January 24. Application for Development Plan Review has been started. City estimates a 5 to 6 month process to final approval. The Development Plan can be done in parallel with the demolition of the building. • Discussed involuntary condemnation and permitting process with City of Key West Building Department, Ron Wampler. We anticipate demolition to begin mid-summer. • Facilities Maintenance is preparing to vacate the building. • Permit application for demolition is being developed. Marathon Library • Pedro-Falcon was recommended and approved by the BOCC in March, as the highest ranking bid for construction of the library. As we gear up for a pre-construction meeting, we are planning for a April 17 ground-breaking to begin construction. • A recommended Contractor will be presented for the March, 2019 BOCC to award the construction contract. Plantation Key Government Center Program New Government Center o Government Center construction documents are 100% complete. o CMAR provided GMP contract was approved by BOCC in October 2018. Spottswood Building Demolition 0 o The Architectural Historian hired by the County's design team conducted a review of the Spottswood Building and submitted the findings to SHPO outlining why the building was not eligible for the National Register of Historic Places. SHPO reviewed the report and concurred the building is not eligible. o Work has begun to remove any existing assets and disconnect utilities. o Environmental contractors have been on-boarded to monitor the abatement of the building. o Abatement work has been commenced at Spottswood building and should be completed by 4/4/19. Once that is complete an all clear letter will be sent to the FDEP and after 10 days we will be cleared to commence demo of the Spottswood building from the state. Waste Water Treatment Plant o The Plantation Key Courthouse Project is assuming the cost of connecting the sanitary sewer of the Children's Shelter. This was decided in order to mitigate the projects exposure to delay. Fuel Island Relocation o The inclusion of a standalone ATS for the Fleet building are being requested and are being sized. Social Services Relocation o All parties are relocated and the final layout for the Pearl Church is being approved by Will King. o The lease with the Pearl Church has been cancelled and we are now pursuing a lease at a nearby business center"Tradewinds". 17 Packet Pg. 2108 N.1.a Rowell's Waterfront Park • Bathroom design was submitted for permitting. Some revisions have been required and updates are pending FDOT approval. • Comp Plan Text amendment to make parks an "as of right" use in Suburban Commercial (SC) Districts approved by the Monroe County Planning Commission on February 27, 2019. First BOCC reading scheduled for April meeting. Allowing for required review and appeal time periods, the final text amendment will become law in August 2019. Transfer Stations—New Scale Offices • New buildings have been placed on their foundations and are being completed by the contractor. On Card Sound Road substantial completion has been made on 3/28/209 and same for Long key 3/28/2019 Engineering Services/Roads: • Stock Island I Roadway and Drainage Improvement Project — Final acceptance date is 2/26/19. Final pay application/reconciliation as well as closeout documents pending. 0 • Stock Island II (Maloney & McDonald Ave) Roadway Improvement Project —The construction contract with Charley Toppino & Sons Inc. for $3,423,967.26 was approved 0 at the March BOCC meeting. The preconstruction meeting is scheduled for April 81h with construction scheduled for the last week of April. FDOT approved staff s request for additional Small County Outreach Program (SLOP) grant funds in the amount of $770,317. • No Name Key Culvert Replacement Project—Three construction bids were received at the 2/26/19 bid opening. Mike Haack Excavating, Inc. was the lowest bidder in the amount of $113,251.25. Staff is reviewing bid documents. Easement agreement for culvert maintenance and installation with adjacent property owner is pending. • Key Largo II (Bay Harbor, Sunset Point, Sunrise Point, Lime Grove Estates and Rays Cuda Canal) Roadway and Drainage Improvement Project — Bayside paving and pavement markings are complete; Oceanside work is nearing completion. Contractor anticipates completing by contract substantial completion date of April 21st. • Pigeon Key Ramp Repair Project — Contractor mobilized, completed clearing and grubbing, silt fence installation, erected the temporary staircase and has removed the decking from the ramp. Staff and CEI met with FOR on March 1st to review steel bid item discrepancy and to inspect ramp to develop revised quantities in order to prepare a change order. Staff intends to apply for additional TDC funds since no FDOT LAP funds are available for change orders. 18 Packet Pg. 2109 N.1.a • Bimini Drive (Duck Key) Bridge Replacement — Engineering design work is ongoing; geotechnical work and utility location work in progress. A progress meeting with consultant to discuss work to date and next steps is scheduled for April 3ra • Harbor Drive (Duck Key) Bridge Replacement — Consultant provided a cost proposal for the engineering design and permitting services for the Harbor Drive (second Duck Key bridge) Bridge Replacement project. Staff is reviewing. Anticipate having task order on May agenda for approval. • Cudjoe Gardens Storm Drain Replacement Project — Staff is reviewing proposal from engineering consultant HDR for design and permitting services for the storm drain replacement. • 1st Street/Bertha Street Drainage Improvement Project — project specific sea level rise report has been completed. Staff met with City of Key West engineering and utility 0 staff on March 19 ' to discuss report and to coordinate adjacent stormwater improvement 0 projects. Staff has requested additional information from consultant prior to moving forward with design. • Community Aesthetic Feature (CAF) Big Pine Key—Project construction bid and CEI award on BOCC April agenda. Due to bids being higher than engineer's estimate, Lower 0 Keys Chamber of Commerce has committed an additional $5,000.00 to the project for a total contribution of $15,000.00 and the contractor and design engineer have agreed to value engineer the project where possible. • Sea Level Rise Pilot Project — (Sands/Big Pine Key and Twin Lakes/Key Largo) — Geotechnical reports and surveys received. Conference call on March 4, 2019 to discuss 0 elevation criteria based on County's adopted criteria of flooding. Consultant working on finding appropriate locations for the pump station equipment and on reducing footprint. �s • Hurricane Irma Roadway Repairs (FEMA) Lower Keys project — The construction contract with Grader Mike LLC for $350,503.30 is being reviewed by staff for compliance with FDEM and FEMA requirements prior to proceeding. Anticipate contract approval on April Agenda. • Hurricane Irma Roadway Repairs (FEMA) Upper Keys project — The construction contract with Charley Toppino & Sons for $209,942.59 is being reviewed by staff for compliance with FDEM and FEMA requirements prior to proceeding with contract. • Hurricane Irma No Name Key Bridge Repairs Federal Highway Administration (FHWA) — FHWA approved the Detailed Damage Inspection Reports (DDIR's) for repairs on the No Name Key Bridge on February 13th. Staff is preparing RFQ's for procurement of design and permitting services for review by FDOT and FHWA. LAP agreement for design funds on April agenda for approval. 19 Packet Pg. 2110 N.1.a • Hurricane Irma SR 4 (Little Torch) Roadway Repairs Federal Highway Administration (FHWA) — FHWA approved the Detailed Damage Inspection Reports (DDIR's) for repairs to State Road 4Aon February 13th. Staff is preparing RFQ's for procurement of design and permitting services for review by FDOT. LAP agreement for design funds on April agenda for approval. • Hurricane Irma Repairs to Duck Key Drive Paved Path Street Lights Federal Highway Administration (FWHA) — Revised Detailed Damage Inspection Report (DDIR) for the streetlights on Duck Key Drive was approved by FHWA; staff preparing FHWA compliant bid documents for FDOT review. Marathon Electric has ordered parts and will be repairing lights not reimbursable by FHWA. Anticipate the work will be completed in April (non FHWA repairs). • Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens — Approval to negotiate with I" ranked respondent approved by BOCC in March 2019. Staff 0 negotiating with Consultant and anticipate Contract for Design and Permitting on May 2019 BOCC agenda. • GIS Based Roadway Asset Management and Work Order System — engineering staff is coordinating with facilities, OMB and IT staff to identify and implement a GIS based asset management and work order system that will provide acceptable asset management systems for facilities and roads and budget forecasting modules for OMB. IT staff met with Engineering to discuss options and get understanding of specific system needs. 0 • Roadway Vulnerability Study and Capital Plan — In conjunction with Sustainability % Dept. engineering staff is negotiating with highest ranked respondent to develop detailed scope of services,project timeline and budget. Meeting scheduled for April 9 '. • Community Rating System Drainage Maintenance Section — engineering staff is working to develop required documentation of roadway drainage maintenance practices to support application by County to Community Rating System for increased credits. a • Sugarloaf Boulevard Bridge— staff has requested that consultant prepare an amendment to the design task order to adapt the engineering design of the bridge replacement to allow for an additional 12" clearance to adapt for sea level rise impacts. Design was halted at 60%in order to evaluate additional SLR adaptation alternative. • Key Largo III (Burton Drive and adjacent roads) Roadway and Drainage Improvement Project- staff is reviewing cost proposal from on call consultant WSP for engineering design and permitting services for this roadway improvement project. Anticipate task order will be on May agenda for approval. • Koehn Subdivision Roadway and Drainage Project — FDOT agreed to move Small County Outreach Program (SLOP) grant funds for construction of the project from FDOT FY 21/22 to FDOT FY 20/21 to accelerate project. Engineering design using local 20 Packet Pg. 2111 N.1.a (county) funds anticipated to begin in August, 2019 and be completed by December, 2019. UPPER KEYS ROADS & BRIDGES • Buzz Bar Operation 32.4 miles • Mowing Operation 38.9 miles • Sign Department 39 new signs installed, 21 new posts installed, 24 locates. • Sweeping operation 95.8 miles • Pot Hole repair 23 roads 1830 lbs of cold patch used. • Weed eating operation 183 roads plus all of C905. • Shoulder Work 29,608 ft 526 tons of material used. • Trench Drain refurbished 7ftX6ft 6 tons of material used • Material pick up at CEMEX 197.97 tons • Trash Pick up 282 bags approx 4794 pounds SPECIAL PROJECTS Pick up Seaweed at Harry Harris Park and Burr beach 33.69 tons 'a Trim ALL trees and Bushed on the SUP. 0 �s LOWER KEYS ROADS & BRIDGES 0 • Brusch cut/Chip Operation 40 Miles (10 Loads of Free Mulch Delivered) • Mowing Operation 60 Miles • Weedeating Operation 14 Miles c • Sweeping 10 Miles • Drain Cleaning Cudjoe Gardens • Recycled Mulch 8 Loads as • Sign Department Signs 108 Posts 30 Locates 52 SPECIAL PROJECTS: • Pressure Wash Freeman Justice Building for Public Works Facilities • Assisted Public Works Parks& Beaches Cleaning up Veteran's Park • Removed Excess Sand from County R.O.W left from Hurricane Irma(Navy Side) Boca Chica Beach • Removed Damaged Shed and Old Semi-trailer Damaged by Hurricane Irma from the Marathon Yard 21 Packet Pg. 2112 N.1.a Social Services: OAA, Older Americans Act Programs: Nutrition (Information in this section is for the period 2/21-3/20 2019: • C-1 Congregate Meals totaled 1989 units during this period. • C-2 Home Delivered Meals Hots totaled 253 units, and Home Delivered Meals Frozen totaled 1975 units. In-Home Services (Information in this section is for the period 2/21-3/20 2019: • III-B Chore: 73.25 units this period, 108.25 units year-to-date. • III-B Screening and Assessment: 6 units this period, 8 units year-to-date. • III-B Homemaking/Personal Care: 344 units this period, 500.75 units year-to-date. • III-E Screening and Assessment: 9 units this period, 9 units year to date. • III-E Chore: 23 units this period, 35 units year-to-date. • III-E In-Home Respite: 137 units this period, 197 units year-to-date. • III-E Facility Respite: 676.75 units this period, 1102 units year to date. 0 as Non-OAA Programs: CCDA (Community Care for Disabled Adults) for January 2019: • Case Management: 33.25 units for the month were produced • Homemaking: 118.75 units for the month were produced • Home-Delivered Meals: 156 meals for the month were provided 0 • Personal Care: 24 units for the monthly were produced .� ADI(Alzheimer's Disease Initiative)for the period 12/21-1/20 2019: CL c • 207.50 units were produced for IN HOME RESPITE and 1319.75 units year to date. W • 829.5 units for this period for FACILITY RESPITE and 7142.5 year to date. Incoming calls,provision of information and referrals 300 c Staff responded to incoming calls providing information and referrals to callers based on specific inquiries and/or needs. These inquiries range from how and where to apply for Food Stamp benefit; where the closest food bank is located,how to report suspected abuse, or to find out what available services there are at the time. Other callers are scheduled for intake by Social Services case management staff t r_ cover Possible programs such as LIHEAP, ESG rent assistance,prescription drug assistance, E and welfare assistance. Info and Written Referrals 138 Unduplicated Welfare client households that received service 62 New Welfare cases receiving service 4 Low Income Home Energy Assistance Program cases- 13 $3,173.15 Welfare Utility Assistance $517.91 Closed SHIP Homebuyer cases 11 Pending SHIP Homebuyer cases 4 22 Packet Pg. 2113 N.1.a Pending SHIP Sewer Lateral Applications 7 Home and field visits 135 Home and field visits cover visits to In-Home,Nutrition, WAP, and ESG rent clients. Case Managers make these visits to perform annual or semi-annual updates for In-Home and Nutrition clients. WAP clients are visited for testing for possible Weatherization services to their homes. ESG rent clients are visited for the Habitability Study required prior to receiving rental assistance through this grant. Office visits 269 BAYSHORE MANOR Bayshore Manor's current census is thirteen residents. The current census is three private pay and 10 subsidize residents. Bayshore Manor provided 55.75 hours of OA3E respite care and 0 hours of CCE and ADI care this month. Bayshore Manor has one OA3E clients. CL Revenue for March 2019 $23,944.20 Expenditures for the same period $57,283.73 Percentage of the budget spent year to date 45.21 % 0 0 CL 23 Packet Pg. 2114 N.1.a February 2019 GROWTH MANAGEMENT REVENUE vs.EXPENDITURES:FY's 2016,2017,2018 AND Current FY2019 TOTAL PRIOR TOTAL CURRENT ACCOUNT FY 18 TOTAL BUDGET FYTD AS OF FYTD AS OF BUILDING DEPARTMENT NUMBER FY 16 FY 17 (see Notes 1a,3) FY 19 FEBRUARY,2018 FEBRUARY,2019 REVENUE Building-Income fromPetmits/Appl 180-322005-SG $ 4,663,434.58 $4,449,088.28 $ 4,731,320.91 $ 4,922,000.00 $ 1,388,007.72 $ 1,993,147.07 Certificate of Competency/Contract 180-322103-SG 97,862.50 57,202.50 101,907.50 100,000.00 84,422.50 7,995.00 Radon/DCA 180-341904-SG 58,453.34 55,585.91 43,751.35 60,000.00 10,481.86 18,737.18 Recovery/DBPR 180-341908-SG 58,478.01 57,378.26 62,728.04 60,000.00 14,109.47 26,730.32 Interest Earnings 180-361005-GI 16,512.45 22,894.30 25,444.19 15,000.00 358.93 25,639.28 BuildingBook/Copy/etc. 180-369001-GM 39,189.73 20,824.55 23,177.18 30,000.00 8,156.90 11,281.65 Development of Affordable Housing 180-381136-GT 571,364.00 - - - - 44,929.60 Fee Waiver-See Notes 2&3 9,641.62 2,062,065.95 TOTAL REVENUE-FUND 180 $ 5,505,294.61 $4,672,615.42 $ 7,050,395.12 $ 5,187,000.00 $ 1,505,537.38 $ 2,128,460.10 EXPENDITURES Building Department 180-52502 $ 3,484,995.00 $4,439,091.78 $ 5,959,154.39 $ 6,016,704.00 $ 1,874,030.31 $ 1,991,005.75 Buildihng Refund 180-54501 78,285.48 1 8,901.54 1 81,824.96 1 30,000.00 1 18,002.82 1 16,762.37 Buildin Le al 180-67506 - - 60,159.29 64,220.00 21,979.45 24,355.64 Transfer to General Fund 001 Cost Allocation 180-86553 509,033.00 509,033.00 - 509,033.00 - 212,097.08 0 TOTAL EXPENDITURES-BUILDING DEPARTMENT $ 4,072,313.48 $4,957,026.32 $ 6,101,138.64 $ 6,619,957.00 $ 1,914,012.58 $ 2,244,220.84 DIFFERENCE(Revenues vs.Expenditures) $ 1,432,981.13 $ (284,410.90) $ 949,256.48 $ (1,432,957.00) $ (408,475.20) $ (1151760.74) PLANNING&ENVIRONNffiVTAL RESOURCES DEPARTMEXsff REVENUE 'a Zonflig/ROGO/Environmental 148-341905-SG $ 2,189,291.42 $2,273,073.93 $ 2,407,743.54 $ 2,275,000.00 $ 636,481.78 $ 1,065,506.64 Historic Preservation 148-341913-SG 200.00 3,200.00 4,187.00 2,187.00 200.00 Planning Admin/Research/Copy/etc. 148-369001-GM 1,142.97 252.10 806.07 - 377.05 591.56 Education Fees-Plan&Environ 158-322006-SG 67,892.68 60,030.00 65,646.22 17,338.00 13,610.00 28,478.00 0 Conservation Land Purchase(ROGO) 158-341905-SG 40,325.30 13,981.26 - - - - TOTAL REVENUE-PLANNING&ENV RESOURCES $ 2,298,852.37 $2,350,537.29 $ 2,478,382.83 $ 2,292,338.00 $ 652,655.83 $ 1,094,776.20 0 EXPENDITURES _see Note 5 Regsrdiog Fv 18Bodget CL Plannin 148-50500 $ 1,238,950.09 $1,627,583.25 $ 1,980,168.38 $ 2,217,663.00 $ 665,248.71 $ 751,518.70 Planning Commission 148-51500 69,540.90 71,206.47 60,523.95 88,409.00 23,025.50 30,661.35 21 Comprehensive Plan 148-51000 60,342.01 - - - - - FnvironmentalResources 148-52000 642,124.04 768,952.34 884,310.16 983,691.00 282,288.70 364,186.03 0 FnvironmentalResources Educ. 158-52503 13,424.30 29,386.63 43,730.98 67,338.00 8,088.42 16,311.30 Geographic Info.(GIS) 148-50002 Not`6 151,039.24 - _ _ _ _ Growth Management Admin. 148-50001 Not,6 395,251.45 364,963.17 _ TOTAL EXPENDITURES-PLANNING&ENV RESOURCES $ 2,570,672.03 $2,862,091.86 $ 2,968,733.47 $ 3,357,101.00 $ 978,651.33 $ 1,162,677.38 DIFFERENCE(Revenues vs.Expenditures) $ (271,819.66) $ (511,554.57) $ (490,350.64) $ (1,064,763.00) $ (325,995.50) $ (67,901.18) Packet Pg. 2115 February, 2019 TOTAL PRIOR TOTAL CURRENT BOATING IMPROVEMENT FUND-PLANNING FY18 TOTAL BUDGET FYTD AS OF FYTD AS OF FY 16 FY 17 (See Note 1) FY 19 FEBRUARY,2018 FEBRUARY,2019 REVENUE Boat Improvement Fund 157-347270-SP/347271-SP $ 770,986.11 $ 735,910.93 $ 702,213.39 $ 740,000.00 $ 211,028.64 $ 232,115.85 TOTAL REVENUE-BOATING IMPROVEMENT FUND $ 770,986.11 $ 735,910.93 $ 702,213.39 $ 740,000.00 $ 211,028.64 $ 232,115.85 EXPENDITURES Boating Improvement Fund-County 157-62613Note7 $ 259,829.02 $ 157,556.07 1 $ 159,913.79 1$ 130,029.50 $ 64,532.26 1 $ 4,341.00 Boating Improvement Fund-State$ 1 157-62520 Not`7 227,954.77 362,940.01 1 243,766.67 1 1,440,643.00 1 8,860.42 1 187,635.00 TOTAL EXPENDITURES-BOATING IMPROVEMENT FUND $ 487,783.79 $ 520,496.08 1$ 403,680.46 1$ 1,570,672.50 1$ 73,392.68 1$ 191,976.00 DIFFERENCE(Revenues vs.Expenditures) $ 283,202.32 $ 215,414.85 1$ 298,532.93 1$ (830,672.50)1$ 137,635.96 1$ 40,139.85 ENVIRONMENTAL RESTORATION-PLANNING REVENUE FnvironmentalMitigation 160-351400-SP $ 533,013.28 $ 881,208.36 $ 746,450.16 $ 560,000.00 $ 206,557.20 $ 502,367.37 TOTAL REVENUE-ENVIRONMENTL RESTORATION $ 533,013.28 $ 881,208.36 $ 746,450.16 $ 560,000.00 $ 206,557.20 $ 502,367.37 EXPENDITURES FnvironmentalRestoration 160-52002 $ 179,020.99 $ 205,264.43 $ 302,462.97 $ 472,627.00 $ 104,023.52 $ 94,101.38 TOTAL EXPENDITURES-CODE COMPLIANCE $ 179,020.99 $ 205,264.43 $ 302,462.97 $ 472,627.00 $ 104,023.52 $ 94,101.38 91 DIFFERENCE(Revenues vs.Expenditures) $ 353,992.29 $ 675,943.93 $ 443,987.19 $ 87,373.00 $ 102,533.68 $ 408,265.99 CODE COMPLIANCE DEPARTMENT REVENUE Code Compliance 148-341916SG;354001SG;354011SG $ 1,214,817.69 $1,681,626.62 $ 2,398,990.44 $ 1,530,000.00 $ 570,046.06 $ 820,468.52 TOTAL REVENUE-CODE COMPLIANCE $ 1,214,817.69 $1,681,626.62 $ 2,398,990.44 $ 1,530,000.00 $ 570,046.06 $ 820,468.52 EXPENDITURES 0 Code Co fiance 148-60500 $ 1,227,999.43 $I,311,073.49 $ 1,355,101.71 $ 2,159,803.00 $ 49Q 206.56 $ 612,758.58 P> TOTAL EXPENDITURES-CODE COMPLIANCE $ 1,227,999.43 $1,311,073.49 $ 1,355,101.71 $ 2:155 803.00 $ 49Q:206.56 $ 612,758.58 DIFFERENCE(Revenues vs.Expenditures)itures $ (13,181.74) $ 370,553.13 $ 1,043,888.73 $ (629,803.00) $ 79,839.50 1$ 207,709.94 FIRE MARSHAL REVENUE Fire Marshal 148-341906-SG $ 302,616.06 $ 377,781.94 $ 366,580.50 $ 375,000.00 $ 117,906.17 $ 129,705.63 Education Fees-Fire 158-322007-SG 4,800.00 4,500.00 5,180.00 1,260.00 830.00 2,040.00 TOTAL REVENUE-FIRE MARSHAL $ 307,416.06 $ 382,281.94 $ 371,760.50 $ 376,260.00 $ 118,736.17 $ 131,745.63 0 a NOTE 1:The FY 18 amounts reflecdedin this report are subject to change until the FY18 financial audit is complete. T— NOTE 2:No Permit Revenue in September,2017--Total Fee Waiver Credit$9,641.62 NOTE3:Total Fee Waiver Credit because of Burricane Irma for October-September 30,2018:$2,062,065.95 NOTE4:8 New Positions NOTE5:4 New Positions NOTE6:Cost Center Estimated NOTE7:Grant funds acquired Clean Vessel Act(CVA)$180K,Legislative$500K(to defray the cost of the pump-out service) f� 4� Packet Pg. 2116 N.1.a 4 w u q i w„9 � ry Col ICI w ". t nor. r) "" 1 wow f IH ire r � , r .r Packet Pg. 2117 N.1.a BUILDING DEPARTMENT Feb 2019 Total Issued Permits by Fiscal year 9,5.23,,,,,,,,, j 10,0 9,000 7,�536 8,000 000 6,000 6,u3Q+1,51?........ 5,8835;561 78 352 7 9 ea,��� S,�6u 5,000 4,000 3,000 2,000 1,000 p, 5� Ufa C5 L yea ^r 1 Y� ya VO* C. *FY16-17 FY17-18.No Permit Revenue in.September 2017 and warmed just under$2,08 000 in permit fees representing over 4,200 permits(total job value far these permits approximately$76,4.37,000), � from.September 2017 thrua February 2018 dune to Hurricane Irma. 0 Feb 2019 Tot all Job Valluae for Ilssuaed IPermiits by IFiiscall Year CL (D $3T5.2M ............... $'s^sQ $'3'c1G.IM 2A .7@Jliw 23�4. Nt $2'5'5.6 $25Q.IM Il'7'S 3M 183.7fWf $164 2M $ll89 M j $''zc eaa,�26-p 3 ,,,,.AAm$134 9 t� FBI C j ' .0 $103.M a $'Z�.i % O D .... j O 5'�sni v ...../ . % % % . Q . ', , $.i *r`k'.T&1 FY1 9.NoPermitRevenuein September201 ,andwaivedjustunder$2,058,0 in permit fees representing over4,200 permits(totarjob value fear these permits approximately$ 6,43,000) from September201,thru February 2019 due to Hurricane Irma. Packet Pg. 2118 ........................................................................................................................................................................................................................................................ ............... .......... rt C, 0 fir) CL .............. .................................................... 06 0 .3 L) f% LE q, OL ------------- n E o 1.14 '��,y Cal IT N' Co E'Eo- ................................................. ® ................... ................................................ .............. �s CL 0 2� 2 w6j v T "I b bZ5 b Packet Pg. 2119 N.1.a ............. ............. ............. ............. ............. ............. ............. ............. ............. ............. ............. ......... 00 CL LL 1621. C CL 0 as CL 010, CD 2 *- 44 CL Yy 12 ' "" 'Y as E � E E t3 cr l d�,,., o VH V Packet Pg. 2120 .................... .... ..... Iwo w CL uj r_ CL 0 ............. . ............... ... 0 2, All > 0 u CL ui (D > ui cc E FA Ig NiH Ming .......... ........ ... . ........... t.......... Pyy uF 1191 'El 15 Packet Pg. 2121 cm tea. ti 0 CL 0 0 E (A < :3 0 u Qj t3l LIC CL M 0 CA u CL LA. CL Ln CL V' (D N t3l E 4-0 4w, �02 QJ ar .............................................. ............................... 0 0 0 LL. 6' U 6 Wi 6 V� 6' Ui rN N Packet Pg. 2122 N.1.a ........................................................................................................................................................................................................................................................................................... r r„ ." ... 0 —n 0 CL "� ,�, �•� ewe as ' r u, a l CL a as r .,w .,, . (D i E �b r 1�5 51 1x a a. � a Packet Pg. 2123 ka, ui ............— ..... ..... .........I Lai CL LA, F6 T� (D ..............I ui CL E 0 Z CO 0, 0 cc > > Lu ............. 0 wi z ui CL c 0 CL co z 06 E ....... ....... fl ........ ...... t .............. Packet Pg. 2124 N.1.a u IML IMF ILiJI ' z ••� rl 0 Z tf wi ' Z E , '0 0 u li 0 CL z - 79 E Vya »r^w x ,. Packet Pg. 2125 N.1.a _. Lon kn ��������1 ., w Ol I , Q m.e 4,a IIIIIIII Ill m Sol, LLJ CL � Ih���� II�I�IIIII�I�IIIII�I�IIIII�I��IIII ,W�, IIII�'llll ��� � ••� f% �s w f. c� _, U'll ml, LU ca 0 0 �":z 0 a In In a In � u r4 mail x CLLL _ CL w.m Packet Pg. 2126 CODE COMPLIANCE ACCOMPLISHMENTS Februar 2019 2018-2019 FISCAL YEAR OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT TOTAL GRAND TOTAL VACATION RENTALS $135,087 $113,460 $81,650 $22,750 $81,111 $434,058 COLLECTIONS $114,730 $12,139 $6,550 $46,750 $82,300 $262,4691 $696,527 CUMULATIVE 249,817 375,416 463,616 533,116 696,527 696,527 696,527 696,527 696,527 696,527 696,527 696,527 20719i6....2019 FIS('A L YEA.JR. $'160.000 s l W 000 08, $t?0.000 ^uyA$111."3 ���,�,���,����un,,$,13.{60 ID t00.000 $82300 ID60_000 mkuels-o de4'11!tau $60,000 s10,00o , xz0,00o . 41}Y.':b3fry.wn wnw nwnwn. nrt „^ow^,"$22rs0 ,<,� ✓rn $0 aW6_,0 �"arm..$p........................������������������.A..IB6�...........................................A..$p...........................................A..$p...........................................w,,.�p�...........................................w,,.$p. .A$0 UC:I I)I::C FIB )IARCH 1PRIf. IffAY Il,ti I:; ILLY IU(' Y PI' _0I.3-_01.J 1'1 SC:Af.Y Le1I ^^II l 1C",'J, I II, . C<IIEC11CJ1�5 2017-2018 FISCAL YEAR OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT TOTAL GRAND TOTAL VACATION RENTALS $31,201 $26,455 $27,100 $9,908 $59,950 $118,731 $85,315 $225,095 $135,267 $171,840 $177,283 $162,123 $1,230,268 COLLECTIONS $54,342 $58,996 $188,866 $1,650 $47,778 $7,950 $9,104 $4,750 $8,812 $6,750 $127,892 $20,586 $537,476 $1,767,744 0 CUMULATIVE 85,543 170,994 386,960 398,518 506,246 632,926 727,346 957,191 1,101,270 1,279,860 1,585,035 182,709 1,767,744 2017-2018I['11 SCAp,YE:AIR $'22s.0l S600.000 ,�� ^ Es�l aa.s66 91,0.000 M, $162.123 �26_i 8.'/31 ,jI�,OA'12�.892 t00.000 S10,000 dv„�'�5'+N3,gro,.���.................rl/$'8996 -8 p q ........................................ .,....,....,....,....,. A9.908 0 )f,\1��'n.4M© .,, \F'Rl 19"L w 94,+AwPf". .. SO CJCI O\' I)I:C I11� FIB L MAY I ILLY Ali(' YP'I C l 1C I-1I"I 1111111 A C<III IICJI�S 2016-2017 FISCAL YR OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULY AUGUST SEPT TOTAL GRAND TOTAL x�lnone VACATION Irma RENTALS $73,611 $108,012 $50,148 $3,300 $20,988 $43,116 $10,136 $53,001 $36,326 $19,116 $105,236 $0 $522,990 COLLECTIONS $143,539 $120,192 $224,790 $16,510 $50,379 $107,464 $36,693 $63,069 $45,064 $72,342 $123,578 $0 $1,003,620 $1,526,610 CUMULATIVE 217,150 445,354 720,292 740,102 811,469 962,049 1,008,878 1,124,948 1,206,338 1,297,796 1,526,610 1,526,610 2016-22017I['11 SCALY]E:AIR t s-0.000 ate° i600.000 $110.000 a.wPo'„144ei39 �A ...io Uf$$1�0 192 00 00 ","pi 4e108 Ole 161 6 0 YW"p 1 H6HH6 _0.000 ^+0.118 v $'0.3 i9 &Q,116 .:q v^d'mwrWG,"d. 1�.8'SfAm567 4 $'6 693,y,>= �nq n 77 w g26598 ^^0.'419A 16 $0 1"$3."i80� nI"I0.136 icoy $0 UC:I I)I::C FIfl )I 1RC:H 1PRIf. 11IAY IL'C I:; JULY ALCi L SI' Y PI' 11('I J"\'If h I1L5 va C<I LYC I1CJ1�5 2015-2016 FISCAL YEAR OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT TOTAL GRAND TOTAL VACATION RENTALS $6,600 $5,500 $17,000 $2,220 $12,193 $13,506 $5,830 $28,400 $13,350 $20,745 $14,600 $2,418 $142,362 COLLECTIONS $45,238 $37,517 $46,248 $102,969 $33,057 $71,204 $186,837 $88,368 $57,995 $32,309 $40,781 $68,096 $810,619 $952,981 CUMULATIVE 51,838.00 94,855.00 158,102.50 263,291.50 308,541.50 393,251.50 585,918.50 702,687 774,032 827,086 882,467 952,981 2015-22016 IFIfE^SCAp,Y E:AIII v 100.000 $I?0.000 „ �""^w�Awv�9„�g36a y loo_000 ,,,,,,,,,,,,,, s $-1_20a "^r 5�.7:88,' .,mm^^^^�$68096 xto�oo ,,,, $46248-$'J���ff ,..,y„$33 05' 0 �A$3©.�&� �.,ua^$7'YI x.1 ,��,,.,,���,.,.��,"���,..��"...,.Am"���,$„P_Mr:T9��3��„��,,.,���.,���.,���.,���.,���.,...au,���.g��t�3���mm46„��.. ....�. �.�..���,.��,."������ ,. _ - ��"im,���,��g��k+1���G61Q�� ",��,���,. $0 nu � . ��. ,���.,���.,���.u�o.�"$'S'Y'CtYY ���,"„�ioi�„���:.r�"� .� av 'S5'.ffi�0 $13.310 $i.V13 UC:I I)I.-:C }Ifl )LARCH 1PRIf. 11IAY I JULY Ati<i YPI' l 1C I J-1I 1111 111 115 AA C<I I EC'11CJiC5 Packet Pg. 2127 N.1.a S U sTAINT'IALll.Y 11D .9'! A ED IIRIMA sTIRUCTURES ICPFIftl:FORlY l6rJlD" WORK WIlllll"IG OUT Pu.II41EIRMII'T 1200 1.1000 974 965 d-INCk � 519 0 �61 NCk �Nf:V 1C�a1 Il2,8 128HER � 49 521 9 f.3 0 TOTAL#OF STIRUCTiURES DEEMIED SUBSTANTIALLY DAIPw+IAGED POST IIRMIA, 0 IMilrOTAL#OF STIRUCTiURES DEEMED SiUBSTANTIALLY IDAIMAGED POST IIRMIA AFTER FOLLOW-UP(INSPECTIONS MTOTAL#OF STRUCTURES DEEMIED SUBSTANTIALLY IDAIMAGED,THAT MAID NOTAPPIUED FOR ANY PERMIT(WHICH REQUIRES CODE COMPLIANCE _ IINSPECTIONSTO DIETERMIINE'VW+HIETHERTIHERIE HAD BEEN UINPERMIITTED'u ORI€OIL STRUCTURES) MTOTAL CODE COMPLIANCE INSPECTIOINS IPEIRFORIMED OTOTAL WORK Wto PERMIT TOTAL ICIEMO W/O PERMIT � I IrOTAL FOUNDED � gITOTAL NOWT CREATED t� Packet Pg. 2128 N.1.a CODE COMPLIANCE DEPARTMENT ACTIVITY February I —28, 2019 The Code Compliance Department responds to complaints received from various sources,walk-ins,phone calls, e-mails, staff and other outside agencies and departments. Staff is focusing on work without permits and illegal land clearing taking priority to other general complaints. Other complaints are reviewed and prioritized keeping the health, safety and welfare of citizens in mind. Summary Total of Code Violation Cases with NOV Entry By Case Assigned Cade Officer as Hof'3/4120119 One ter 1more NOV entries!in a singllle case is counted as R case. Fiscal Year 20116 2017 20118 2019 I3t 2.nd 3rd 4th 'Rst 2nd 'd 4th IS1 2.nd 3rd 4th 4"I 2r Quarter in Fiscal Year FY"Qtd, FYQtr FYQU FY'Qtr FY'Qtr FYQtm' FYQb' FYQU FYQtr FYQtr FYQ-Cr FYQ 1 FYQU FYQU BOF DDE,LL.ARD,FRANCIE RJ 1 38 39 42 25 24 24 ID ID E8 63 417 440 BOPPEN OPIPENHEIMER,RIRIAN RJ RJ 0 Cd ID Ll D D ID ID ID 11 3 4 CG GRANT,CHIRdII TOPHER RJ RJ 0 Cd 5 Ll D D Q 8 1 RJ RJ 13 CIMP MCPHIERSON,C.YNTIHIIA. 1 3 6 I0 3 12 5 1 1 22 5 3 11 5 DCL LRNIK,D'IIANE G G G CJ Q 2 2 0 Q Q 7 61 14 4 FDE,L DELC,iADO,IFRANK RJ RJ 0 Cd ID 0 D R Q 4 1 1 RJ RJ GONIP G!ONIZ.ALEZ;,IPATRRCK RJ RJ 0 Cd ID 0 D D ID 1 3 3 RJ RJ U JAND ANDER ,sTANI RJ RJ 0 Cd ID 0 D D ID ID 42 15 4 12 C, MALL HALL,JAINIICE RJ RJ 0 Cd ID Ll D D Q D D RJ 2.1 22 JJAGT JaA43T1ANll„JA'KY U1MIIAR 0 0 0 Cd 10 Q 0 0 10 10 10 a 3 6 KW WtWMIDSOIR,KAT'HLEEN 0 0 41 1 5 4 0 J 4 iro 61 5 7' a LC C1J RIE, LIIIETTE G 1 G 11 2 m RJ 2 D6 8 13 B Total Nulrnber of Code Cases With NOV Entry C (""o11e 1 3111 �Jr 38 39 42 28 24 2'4 d8 59 47 40 24 r 22 22 21 22 2G 18 16, 14 12 112 " w � 8' 8 8"' 8 8 - . n ate F1"11�-1 stF1"CY4 FK1E 3rdFYc�4n- F'J171 ,., - Tt"+Q•=M Q FY16-2ndFYQb" FY�n-4fiiFr'c� ,1=�12'AM �0.'F'S'Qt FJ117-3rdF"YQtr Ff'2-11stF Ytr FK113-.3drdFYQbr FY19-1,dFYOkir �_ � 4� F"f 172mrdFYCltr FK17-4tlr F"^fCMr F'P1P�sPcIFK4tr FY11n-4tIhFKr34o- F.Y"n3;andF'r''�3kir ��8:3i:uF.W1 a3tlfil��ers .......-IBCAF BOPIPEN CC LIMP .......DCL FDEIL ----GOINIPI JAND JIHALL JJIA,CT IKW LC Packet Pg. 2129 N.1.a fir; r,e .4a a,ix �r� r N sex IIIIIIIIIIIIIIIIII r i JuCL th Lei X, 0 on ffffffffffffffffffffffffffffff " µ �I�I�I�I�I�I�I�I�I�I�I�I� ���������������I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I C µ nc r''U 0 a� E th rn Do WWWWWWWWWUI 8,a (1'; arp Na sri e� 1wtlE Packet Pg. 2130 N.1.a 100 90 so 70 ,E 60 50 �r 40 �rr� 4 17 20 � 0 1 pa „m..R CL CASES RD BEFORE SPECIAL MAGISTRATE 0 2019 0 Lower Keys 10 Sewer Cases 0 E Middle Keys 60 Vacation Rental 22 cs Upper Keys 14 Regular Cases 17 Collection Cases 5 New Final Order& Lein 0 Dismissed 1 Packet Pg. 2131 .................................................................................................................................................N E",..........W...............C...........0..........D E C"',..........A S E S........................................................................................................................................................... 2019 WmANI. 39 UNK,0 6,R,VNI'l I I ERSON, OPPEAHIMIER , 16 CUTIE 16 NUNDSOR, 11 0 C. as ANDCRS,21 Z% HOEMARD.31 :03 ..................... ............ .......... ............... ........ ......................... ........",w, ................ ............ as :E r- ANDERS 21 JAGTIANI 29 BOELLARD 31 LINK 0 (u CUTIE 16 MCPHERSON 2 GONZALEZ 0 OPPENHEIMER 16 E GRANT I V"NDSOR 11 IHALL 131 .............. Packet Pg. 2132 INSPECA"R)NS ACTIVIIIES 20,19 LINK, 74 III PHERSON, 325 JAGIIAM, OPPF-NllFVi,lEl?,, 12 4 CL (D Wf-NIDSO,R,,, I E I,N,]DI, i S,83. < JJ a If :3 0 u 'k,l,04,,,/,,*,L L A V'1) 19 1�, "1 11" �11 3, 0 CL (D Np� \004 ANDERS 83 JAGTIANI 166 u BOELLARD 83 LINK 74 CUTIE 131 MCPHERSON 325 E GONZALEZ 0 OPPENHEIMER 124 cs GRANT 128 VUNDSOR I IHALL 149 < I .............................Illm Packet Pg. 2133 PLANNING AND ENVIRONMENTAL RESOURCES DEPARMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable,quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including community character, growth management provisions and environmental compliance. The Environmental Resources Office services include the review of applications for compliance with environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing 0 and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). The Environmental Restoration Office manages the County's habitat restoration and improvement projects to enhance and preserve county-owned lands and partners with State and Federal agencies on maintaining conservation lands, specifically covering the removal of invasive exotic species and planting of native species. 0 �s The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data 0 and GIS resources to enhance county functions and provides resources making geographic data available to the public and preparing maps depicting various data. 0 The Marine Resources Office provides a variety of services focusing on protection of the marine environment the provision of maritime infrastructure, and the preservation of public water access, including: (1) vessel pump- out services are provided throughout unincorporated Monroe County; (2)the removal and disposal of derelict and abandoned vessels that have become an environmental or navigational hazard; and(3)working with FWC funded projects to replace regulatory buoys, channel markers, and other waterway management needs to improve c� recreational boating access and safety. Packet Pg. 2134 N.1.a -pp Planning and Environmental Resources Comparison of Total AAnnuiall Applications Gala — 500 tf CL 400 qb - - `00 � 0 to CL 200 J Jtf as 100 �. 2010 2011 2012 2013 2014 2015 2016* 201 1 1018, 2019' E *Includes ROGO Allocation Applications Ly Packet Pg. 2135 N.1.a 2018 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 1 0 0 2 Appeals&Settlements 1 4 3 2 10 Development Agreements 0 0 1 1 2 Environmental Resources 5 5 9 1 20 FLUM Amendments 1 1 2 0 4 Historic Preservation 10 3 7 2 22 Home Occupation 0 2 2 1 5 LDRD 7 7 3 0 17 LUD Amendments 2 3 1 0 6 Major Conditional Use 1 0 1 0 2 c Minor Conditional Use 3 6 4 0 13 NROGO 0 0 0 0 0 Plats 1 3 0 1 5 Pre-A 15 10 14 10 49 Public Assembly 2 1 4 2 7 15 Road Abandonment 1 1 2 2 6 0 ROGO/ROGO Exemptions 162 67 52 43 324 t3 Shoreline Approvals 0 0 0 0 0 TDR 1 0 1 0 0 1 Temp Const Staging 0 0 0 0 0 Text Amendments 4 5 1 9 19 % m Tier Amendment 0 0 2 2 4 Time Extensions 3 1 1 0 5 THE transfer 0 0 0 0 0 Vacation Rentals 40 31 19 16 106 Variance 8 2 4 7 21 Variance-Dock(Lon ) 0 1 0 0 1 0 Variance-PC 1 1 1 0 3 m ca Total 269 158 131 104 662 Packet Pg. 2136 N.1.a 2019 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 0 Appeals&Settlements 1 Development Agreements 0 Environmental Resources 1 FLUM Amendments 2 Historic Preservation 0 Home Occupation 0 LDRD 0 LUD Amendments 2 Major Conditional Use 0 _ Minor Conditional Use 1 c NROGO 0 Plats 1 Pre-A 6 Public Assembly 0 Road Abandonment 0 C ROGO/ROGO Exemptions 20 Shoreline Approvals 0 �? TDR 0 0 Temp Const Staging 0 as Text Amendments 5 Tier Amendment 1 m Time Extensions 2 C 0 THE transfer 0 Vacation Rentals 17 Variance 8 Variance-Dock(Long 1 C Variance-PC 0 0 Total 68 68 m ca Packet Pg. 2137 N.1.a 0 5 10 15 20 25 30 35 40 45 50 55 60 65 70 1111112019 1 Qtr u......................u......................u......................u......................u......................u......................u......................u......................u......................u......................u......................u......................u......................u......................u Total Alcoholic Beverage uoia 2018 4 Qtr Total Appeals&Settlements I&uiA 2018 3 Qtr Total Development Agreements °1' 2018 2 Qtr Total Environmental Resources JJJJJuuu FLUM Amendments Historic Preservation 111111110P Home Occupation LDRD uuuuuu � LUD Amendments 0 Major Conditional Use to � Minor Conditional Use NROGO Plats Pre-App Public Assembly immim uuuuuw 0 Road Abandonment w ROGO UJJUUUJ����J� � »uiuu..0....) 0 Shoreline Approvals TDR Temp Const Staging _ Text Amendments E Tier Amendment lllIJuuu uuuuuu Time Extensions THE Vacation Rentals Variance uur Variance-Dock(Long) Variance-PC Packet Pg. 2138 N.1.a GIS Accomplishments -February, 2019 GIS Projects - Data/Map Requests/Technical/Web App Development - CRS RLAA Web App Development— Floodplain — Lori Lehr - County Park Map — Tina Boan - Ocean Reef Boundary — GIS Request — Julia Todd MCSO - MLS Vacant Lands Mapping and Web Application - Stormwater Structure Maps — John Glista - FEMA X Zones Maps — Karl Bursa - Density Reduction GIS Mapping - Environmental - GIS Server Update - IT - Elevation Certificates (on-going) -� - Tier Map Amendment - Plat Book Mapping (on-going) - FLUM and LUD Amendments — Mapping - Planning E - GIS Tech Support GIS Addressing tf - 16 new physical address assignments: C 0 1 .( u ,.,,,,� M IP W a �Y "ata,.�.kr'rr airaMd ...• " 1 w, Packet Pg. 2139 N.1.a MARCH 2019 i - Land Acquisitions Fulnldling Available and Potential Balances �o From 7[1f 16*to 3,I27,I19 $20,000,000 $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10000000 � FUTURE APPLICATION �uu"'1Nluulilu6 C $8,000,000 $6,000,000 *'Stewardship Sill C: Passed 7J1/16 ® $4,000,000 $2,000,000 $® MCLA ROGO Monroe County FE.MA/dEM- Monroe County Reserve Fund Total County DER Florida Keys HUD,/DEO CO6G- Land Authcnty FI Hazard Mitigation 304/316 Fund Keys ACSC Fund (Camp Plan Funding Stewardship Act" Distaster Recovery Grant P'rogam 101.7.2) IIIIIIAvallable Balanee $3,489,181 $824,455 $3,293,248 $7,606„894 $2,294,183 IIIIIIII Encumbered.or Spent TGR retired=24.06 TGR retuned)=135.45 $11,954,101 OEP TDR retired=59.09 Conservation TGR.ret red ty Density Reduction $1.159 692 $6 016 275 COUNTY=153.45 $2.70S 317 LTF Density Reduction $781,140 Affordable Housing $569,987 $3,427,007 IIIIIII Potential Funding $10,000,000 $10,000,000 TOTALS: $6,000,000 $10,267,737 $3,293,248 $19,560,985 $5,000,000 TOTAL TOR RETIRED=218,54 INOTF:The DFP costs shown are subject to canffliirmiatlor by DEP. Due Diligence costs initlalllly ilncuirired by 03LdC.0 that wlillll ultihnately be reiirnbursed Iby D7EP ailre lIsted as D7EP Costs. � 03 b� Packet Pg. 2140 Marine Resources Office—Accomplishments—February, 2019 Channel Marker Program: Channel Marker i uoy Replaceinenl ���aa '�pp0 (5 m9�J �gg'�yJ IDL ........................... ..............' CL as ma a Q as m m a m E March 2018 $0.00 April $0.00 � 0 May $0.00 June $0.00 tf 0 CL July $0.00 as August $102,840.00 September $27,750.00 C 0 October $39,800.00 November $0.00 December $0.00 January 2019 $29,880.00 February $0.00 Total $200,270.00 Total annual costs for marker/buoy replacements for the past twelve-month period were 93%higher than the cost during the same timeframe in 2018 ($103,890). The increase in marker replacements/costs was due to Hurricane Irma in September 2017, which was widespread in the Florida Keys. Hurricane associated repairs began in May 2018 in the middle and lower Keys. Repairs to 29 Irma damaged markers in the middle Keys were completed in August 2018 at a cost of$49,900. Repairs to 71 markers in the lower keys, which incurred the greatest damage, were completed in October 2018 at a cost of$111,940. Repairs to markers in the upper Keys were completed in January 2019 at a cost of$29,880. Hurricane Irma repairs are completed. Total cost was $191,720. Packet Pg. 2141 N.1.a Channel Marker Program (cont.): The following table indicates the total number of markers owned by the County in each sub-areas of the Keys, and the number of markers damaged and associated repair costs. oo jI � Total Sub-total No. of Area No. of No. of Repair Status Markers Percent Repair Damaged Costs Markers Markers Damaged Upper 238 238 Complete (Jan. 2019) 20 8% $29,880 Key Middle 69 69 Complete (Aug. 2018) 29 42% $49,900 Keys Lower 56% Keys 188 Upper- 59 Comp ( g. ) ,400 pp Complete a 2018 33 47.... Middle- 62 Complete (Sept. 2018) 14 23% $24,740 Lower.,-.67 Complete (Oct. 2018) 24 3... 0 0 0 Packet Pg. 2142 Derelict Vessel Program: Derelict Vessels Removed 12 8 4 0 '0, 0 U March 2018 $0.00 1� April $0.00 CL c 0 May $88,669.00 June $28,750.00 C July $7,665.00 c August $9,067.00 September $41,435.00 October $25,320.00 November $22,112.00 E December $5,987.00 January 2019 $52,304.00 February $67,973.00 Total $349,282.00 Derelict vessel removal costs for the past twelve-month period were 5% higher than the cost during the same timeframe in 2018 ($332,509). Packet Pg. 2143 N.1.a Derelict Vessel Program (cont.): The USCG estimates 1824 vessels were displaced, damaged and/or sunk due to the impacts of Hurricane Irma which struck the Keys in September 2017. Damaged and sunken vessels occurred in numerous canals and open water areas. In October 2017, state (FWC) and federal (USCG/EPA) agencies took the lead on removing the displaced and sunken vessels. Due to vessel removal efforts by the state and federal agencies, few derelict vessels were processed by the County Marine Resources Office subsequent to the hurricane, until April 2018. In April 2018, the Marine Resources Office began to receive numerous derelict vessel removal requests from FWC and the Sheriffs Office, and derelict vessel numbers in May 2018 increased to normal (non-storm event) levels. Derelict vessel removal costs are currently exceeding normal levels,primarily due to the size of the derelict vessels authorized by FWC for removal and processed by the Marine Resources Office. Individual derelict vessel costs in the past several months are greater than the average derelict vessel cost (based on yearly averages) of approximately $4,000. 0 0 0 0 Packet Pg. 2144 N.1.a Vessel Pump-out Program: Number of Pumpouts 3000 2500 2000 1500 1000 500 0 U L March April May June July Aug Sept Oct Nov Dec Jan Feb 2018 2019 0 CL Sewage Removed (gal.) 42,012 a� 45000 40000 6 39,115 �_ 2,2 5 , 34,126 4,557 E 3500026 .1,47-4 30000 2 612 2U. , 25000 20000 _ 15000 10000CL 5000 0 March April May June July Aug Sept Oct Nov Dec Jan Feb C 2018 2019 c State Funding Levels C $800>000 0 $700>000 1111�1�111 11111111111�11111111111111111111�11111���� ����11�11111����111111�1111111��111�1J�������11�1�����11�1111111��1111 �$ 00,000 111 1111�11111�1��1111111 ��������������������� ������ 1111111111111111111)11111�111111111111111�11111111!111�11�111)�111)�1)1)1��11�111111J)1)1J�J�J)11�11��)1)�111111111)11111�111111�I1�1111��1�1111�1�11 $500,000 111,1111�11111�1��1111.1111 lllllll��1�l 11 J! llllllllllllllllllllll" ������1%lllllll $400,000 $300,000 $200,000 1 111�1�111 II�I��I��II�I�I�II�III�II� IIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIII$100>000 $o 2016-2017 2017-2018 2018-2019 iu Legislative N CVA Packet Pg. 2145 N.1.a PERMITTING-AVERAGE DAYS IN REVIEW PER DISCIPLINE(JAN 2017-FEB 2019) RECOMMENDATIONS ,,,.'.a]4REVIEW THRr6uouJ iiu uuuuuuuuuuuuuuuuuuuuuuuu Tm I January 2017 r,���iiiiivr.sa CURRENT CURRENT CURRENT ❑�x Tu rvzoxa.srarvonaos REVIEWER February 201] 3..3,A,�,,,,,,F„�.,,n,� ur.c.2s COUNTY MTCAUSLEV PER ❑BAST xaxa srary DARos e� REVIEWERS REVIEWERS March 2017 �Wi$7urx�2 DISCIPLINI DAV R[n[,v uaaF ®SToch'rsxAND April 2017 1....uurrw.T.ss 9 0 9 ®1a RATSan May 2017 v 903n»2rrrruu,sao ❑x'Er L11- June 2017 ®o EAu REEF ].IV 2017 r vJrAwurimruuurrrnruuurimruu,eso A19192017 m o.s3 i uuuuuuuuuuuuuuuuuuy�yyy September 2017 r� mPrtIPADI�.... 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