Item R4 R.4
G BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
April 17, 2019
Agenda Item Number: R.4
Agenda Item Summary #5468
BULK ITEM: Yes DEPARTMENT: Engineering/Roads
TIME APPROXIMATE: STAFF CONTACT: Judith Clarke (305) 295-4329
No
AGENDA ITEM WORDING: Approval to reject bid and rebid Hurricane Irma Roadway Repairs
I Upper Keys Project.
ITEM BACKGROUND: The County issued a Competitive Solicitation for Hurricane Irma
Roadway Repairs in the Upper Keys, for road repairs on Marina Avenue in Key Largo and West
Seaview Lane in Duck Key. The County received one bid from Charley Toppino & Sons, Inc. at the
bid opening on 2/27/19 in the amount of$209,942.59. This bid exceeded the independent cost
estimate that was provided by the Engineer of Record (EOR) that designed the plans and
specifications for the road repair project. The County intends to seek FEMA reimbursement for this
project and therefore a price/cost analysis must be performed in accordance with Federal
Procurement Standards and 2 CFR 200.323. Since the bid was well in excess of the independent cost
estimate provided by the EOR, and was the sole bid received, County staff was not able to find that
the bid was reasonable in price/cost. Staff therefore seeks to reject the bid and to rebid the project.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Reject bid and rebid project.
DOCUMENTATION:
Toppino bid tab
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date:
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R.4
Total Dollar Value of Contract: N/A
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
N/A
REVIEWED BY:
Clark Briggs Completed 04/09/2019 11:43 AM
Judith Clarke Completed 04/09/2019 12:47 PM
Christine Limbert Completed 04/09/2019 2:24 PM
Budget and Finance Completed 04/09/2019 3:56 PM
Maria Slavik Skipped 04/09/2019 10:48 AM
Kathy Peters Completed 04/09/2019 4:04 PM
Board of County Commissioners Pending 04/17/2019 9:00 AM
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