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1st Amendment 05/16/2018GJ Z COURTS ° o: Kevin Madok, CPA .... Y1 Clerk of the Circuit Court & Comptroller — Monroe Count Florida •R OE COUN DATE: September 4, 2018 TO: Laura DeLoach- Hartle Office of Budget & Finance FROM: Pamela G. Hancock, D.C. SUBJECT: Mav 16' BOCC Meeting Attached is an electronic copy of D 18, Amendment to the Agreement with Adjusters International, Inc.; performing consulting seances for the County relating to hurricane disaster recovery, for your handling. Should you have any questions, please feel free to contact me at ext. 3130. Thank you. cc: County Attorney_ Finance File KEY WEST MARATHON PLANTATION KEY 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway Key West, Florida 33040 Marathon, Florida 33050 Plantation Key, Florida 33070 305 - 294 -4641 305 - 289 -6027 305 - 852 -7145 PK/ROTH BUILDING 50 High Point Road Plantation Key, Florida 33070 305 - 852 -7145 AMENDMENT 1 To the AGREEMENT FOR FEMA Public Assistance Consulting Services THIS AMENDMENT is made and entered into this 16th day of May, 2018 by and between Monroe County, a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida, 33040, its successors and assigns, hereinafter referred to as "COUNTY," through the Monroe County Board of County Commissioners ( "BOCC "), AND Adjusters International, Inc., a foreign profit corporation under the State of Florida, whose principal place of business and mailing address is 126 Business Park Drive, Utica, NY 13502 its successors and assigns, hereinafter referred to as "CONTRACTOR" or "CONSULTANT ", WITNESSETH: WHEREAS, COUNTY and the CONTRACTOR entered into an Agreement "AGREEMENT" for FEMA Public Assistance Consulting Services on November 29, 2017; and WHEREAS, CONSULTANT has agreed to provide additional professional services which shall include grants administration and management; NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements stated herein, and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, COUNTY and CONSULTANT agree as follows: 1. Attachment A, Scope of Work and Pricing, is amended to include other Federal and State grants administration and management activities and a Grant Manager position. 2. In all other respects the Agreement between COUNTY and CONS'ULTANT, dated November 29, 2017 remains in full force and effect. IN WITNESS WHEREOF, each party has caused this Agreement to be executed by its duly authorized representative on the day and year first above written. 1 , r J = °x�: -1 a ..� ,, , i 3 i /. m r' }z ( ° BOARD OF COUNTY COMMISSIONERS ' / ��� .�;,� �e'st= j i�`iN MADOK, Clerk OF MONROE COUNTY, FLORIDA QRe:LOeT c' ,aa"� " By: "^� By: Deputy Clerk Mayor /Chairman J. CONTRACTOR Witnesses /Attest: Lae:__. Printed Name: lC4�P,(F. ir' V1.(GUUii'(, ` An • . Pried Name. \'‘ rJ V"`‘41-, N. Title: 6t- Printed Name- &, / ..6(A END OF AGREEMENT MONROE COUNTY ATTORNEY CA AP1 R • VE AS TO FO Az CHRISTINE LIMBERT- BARROWS 4 © L - i ASSISTANT TTOJ NEY : c,Q icy rr : DATE: - /1 f w :" v t.J. ..-). 2 AMENDED ATTACHMENT A SCOPE OF WORK AND PRICING SCOPE OF WORK FEMA Public Assistance Consulting Services include, but are not limited to: • General FEMA Public Assistance grant management advice and assistance, • Assistance with development and ongoing activities of a team of County employees to manage the FEMA Public Assistance process, • Assistance with preparation of correspondence to State of Florida and FEMA when required, • Advice as to eligibility of expenses, • Assistance in meeting deadlines imposed by FEMA and the State of Florida for documentation, appeals, completion of work, etc., • Review of current County policies and assistance with development and documentation of new County policies to ensure compliance with FEMA and State of Florida requirements, • Assistance with hazard mitigation proposals, alternate projects, and improved projects to protect the County's interests, • Assistance with formulation and preparation of Project Worksheets, compiling and summarizing category costs so the scope of work is accurate and comprehensive, estimates are accurate, expenses are eligible and documented, and projects are categorized in a manner that ensures prompt and sufficient reimbursement to the County, • Assistance with dispute resolution and appeals, • Periodic reports to management as to status of FEMA Public Assistance process as requested, • Assistance with project final inspections and audits, and • Other related activities as requested by the County. Other Federal and State grants administration and management activities. PRICING "Fully- Loaded" Position Description Hourly Rate* Hourly Rate ** Engagement Manager $ 225.00 $ 275.00 Project Officer $ 155.00 $ 205.00 Public Assistance Specialist $ 125.00 $ 175.00 Grant Manager $ 125.00 $ 175.00 Administrative Support $ 65.00 $ 65.00 *Base hourly rate does not include out -of- pocket costs, such as travel, lodging, meals, supplies, etc. * *Included in "fully- loaded" hourly rate: lodging, per diem and overhead