2nd Amendment 09/19/2018GJ Z COURTS °
o:
Kevin Madok, CPA
.... Y1
Clerk of the Circuit Court & Comptroller — Monroe Count Florida
•R OE COUN
DATE: October 1, 2018
TO: Laura deLoach- Hartle
Finance & Shared Semces Manager
FROM: Pamela G. Hancock, D.C.
SUBJECT: September 19' BOCC Meeting
Attached is an electronic copy of Item D7, Arnendrnent Two to the Agreement with
Adjusters International, Inc., for additional semces specific to Hazard Mitigation Grant Program
actiNrities with an estimated cost for semces of $66,112.50; and, approval of Amendment One to
the Task Order to include an estimated cost for semces through December 2018 in the amount of
$1,648,075.00, for your handling.
Should you have any questions, please feel free to contact me at extension 3550. Thank
you.
cc: County Attorney_
Finance
File
KEY WEST
500 Whitehead Street
Key West, Florida 33040
305 - 294 -4641
MARATHON
3117 Overseas Highway
Marathon, Florida 33050
305 - 289 -6027
PLANTATION KEY
88820 Overseas Highway
Plantation Key, Florida 33070
305 - 852 -7145
PK/ROTH BUILDING
50 High Point Road
Plantation Key, Florida 33070
305 - 852 -7145
AMENDMENT 2
To the
AGREEMENT FOR
FEMA Public Assistance
Consulting Services
THIS AMENDMENT is made and entered into this 1 th day of r f \If/ ix 2018 by and
between Monroe County, a political subdivision of the State of Florida, hose address is 1100
Simonton Street, Key West, Florida, 33040, its successors and assigns, hereinafter referred to as
"COUNTY," through the Monroe County Board of County Commissioners ( "BOCC"),
AND
Adjusters International, Inc., a foreign profit corporation under the State of Florida, whose
principal place of business and mailing address is 126 Business Park Drive, Utica, NY 13502 its
successors and assigns, hereinafter referred to as "CONTRACTOR" or "CONSULTANT ",
WITNESSETH:
• WHEREAS, COUNTY and the CONTRACTOR entered into an Agreement for FEMA Public
Assistance Consulting Services on November 29, 2017 ( "Agreement "), as amended May 16, 2018;
and
WHEREAS, professional and consulting services for hazard mitigation activities, including
preparation of proposals and applications, are customarily provided in conjunction with FEMA PA
Program under Section 406 of the Stafford Act as listed in Attachment A- Scope of Services of the
Agreement; and
WHEREAS, professional services to be provided under the Hazard Mitigation Grant Program
(HMGP) under Section 404 of the Stafford Act are not included in the PA Basic Services and therefore
the Agreement is being amended in accordance with Article III to outline and approve HMGP
professional services as set forth herein as an Additional Service; and
WHEREAS, CONSULTANT has agreed to provide professional services relating to both the
HMGP review for hazard mitigation opportunities and assistance with recommendations for FEMA
Public Assistance Disaster Recovery activities as per Section 406 of the Stafford Act, as well as the
HMGP through Section 404 of the Stafford Act; and
WHEREAS, the CONSULTANT has previously been directed to perform professional services
relating to assistance with hazard mitigation proposals under the FEMA PA program in accordance
with the intent of the Agreement and Task Order dated November 29, 2017; and
WHEREAS, the work identified for HMGP professional services as set forth below was initiated
in January of 2018 and thus this Amendment is retroactively approved to January 29, 2018 to cover
services already performed by CONSULTANT; and
WHEREAS, the Clerk of Court has requested for a narrative detailing CONSULTANT'S
activities to be included with invoices submitted and therefore paragraph 7.2.1(B) of the Agreement
will be amended to include this requirement;
NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements
stated herein, and for other good and valuable consideration, the sufficiency of which is hereby
acknowledged, COUNTY and CONSULTANT agree as follows:
1. The CONSULTANT will provide the following Additional Services pertaining to the Hazard
Mitigation Grant Program (HMGP):
a. Consultant will provide application development and required support for development
of HMGP applications under Section 404 of the Stafford Act.
b. Consultant will provide guidance relating to the State of Florida, Division of Emergency
Management ( "FDEM ") implementation of Section 404 of the Stafford Act, including
assisting staff with the Local Mitigation Strategy process.
c. Consultant will provide assistance with project development, coordination and
completion of the application process for the Monroe County Emergency Operation
Center, as directed by the County, including communicating with FDEM as needed on
the hazard mitigation process.
d. Consultant will provide assistance with the identification of other eligible projects,
provide project development, coordinate and complete the application process as
directed by the County including communicating with FDEM as needed on the hazard
mitigation process.
e. Consultant, when directed by the County's Budget and Finance Sr. Director, will attend
meetings to acquire, disseminate, and compile information for HMGP and hazard
mitigation activities.
f. Consultant will also provide reports and analysis as directed by County.
2. The Consultant and County estimate the costs for HMGP services under this Amendment 2 for
Additional Services as follows:
a. Costs for Consultant's Services from January 2018 through May 2018 as set forth in
more detail below total $37,463.75
b. Estimated Costs for Ongoing Support and Coordination of HMGP Applications with
FDEM as set forth in more detail below total $28,648.75
Hazard. Mitigation Activities -404, HMGP, LMS
(Jan 29, 2018 thru- May 2018),
Estimated
Hourly Rate Hours Estimated Total
Project Officer $ 205.00 182.75 $ 37,463.75
Hazard Mitigation Activities — 404, HMGP, LMS
(June 2018 thru Completion of Application Process)
Project Officer $ 205.00 139.75 $ 28,648.75
Total Not to Exceed based on estimates: $ 66,112.50
The above estimated level of work and associated costs are based on available information at the time the
estimates were prepared. Due to the evolving nature of the work, the above estimate is a best estimation of
actual cost for the overall services. Should additional hours and /or funding be required a new /revised estimated
cost must be approved by the parties.
3. Paragraph 7.2.1(B) shall be amendment to read as follows:
(B) As a condition precedent for any payment due under this Agreement, the CONSULTANT shall
submit monthly, unless otherwise agreed in writing by the COUNTY, a proper invoice to COUNTY
requesting payment for services properly rendered and due hereunder. The CONSULTANT'S invoice
shall describe with reasonable particularity the service rendered. The CONSULTANT'S invoice shall
be accompanied by such documentation or data in support of the expenses for which payment is
sought as the COUNTY may require, including but not limited to back up documentation sufficient for
reimbursement of expenses by FEMA or other governmental agencies. Beginning with the September
2018 invoice, the CONSULTANT shall also submit a summary of services performed.
4. This Amendment is retroactively approved to January 28, 2018.
5. In all other respects the Agreement between COUNTY and CONSULTANT, dated November
29, 2017, and as amended May 16, 2018, remains in full force and effect.
l /IN A I-TN WHEREOF, each party has caused this Agreement to be executed by its duly
( e5
-.� - au , orize® 't .esentative on the day and year first above written.
,. LS BOARD OF COUNTY COMMISSIONERS
�! (SEA
1' tte t - VI MADOK, Clerk OF MONROE COUNTY, FLORIDA
"....?!'..-- m-::-/ 0„0.250........._
By: qBy:
Deputy Clerk Mayor /Chairman
CONSULTANT
Witnesses /Attest: `
By:��%�y� By: ` r.
ed Name: fru1Ic C- Scrde/ /, n � t �
Pri -d Name:,--1)\'\.,r1 �1 V\ k k
Title: C..�v
By:. ILL,J,,,k_ /ii �,} Q a
Printed Name:JsS/G4_ 0/-e i / -' c
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END OF AGREEMENT ;P. ..:?'
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MONROE COUNTY ATTORNE`t''
A'"RO VED AS To FaBM:
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1 YNTHIA L. HALL
ASSIST NT CO NTY ATTORNEY
Date q' - 9.01