12/15-46 Chillier Replacement-Bidding ServicesMASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date �xeC&AZfl Task Order No. 12/15-46
Client Project No. Gf thPfSg-531310 Engineer Project No. E9Y37946
This Task Order is entered into on the effective date noted above pursuant to the "Master
Agreement for Professional Services" between Monroe County, Florida ("Client") and JACOBS
PROJECT MANAGEMENT CO. ("Consultant"), dated February 15, 2017 ("Agreement"). The
Agreement is incorporated herein and forms an integral part of this Task Order.
Services Authorized — Chiller Replacement — Bidding Services
Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and
incorporated herein, which Exhibit A is marked with the above noted Task Order No. and
consists of 3 page(s).
Pricing
N/A Time and Expense per Agreement and Appendix B to the Agreement.
X Firm Fixed Price of $ 15,222.00
N/A Other (Describe):
Schedule
Services may commence on Execution
Services will cease by 365 days
Other
By &Vrl- h&��Jn —
Director of Airports
CONSULTANT:
11�, �_)
W itnes
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By Z9 �0l9
s R U t �m�in� TTrator
JACOBS PROJECT MANAGEMENT CO
Title Vice President, Geographic Operations Manager
MO OE COUNTY ATTORNEY'S OFFICE
File: MSTR APS —Monroe County 3APP,RONED AS TO O M
1 O))LLJJ���t�
Page 1 of 1 PATRICIA EABLES
ASSISTANT COUNTY ATTORNEY
DATE: ql— Ltp— M
Exhibit A - Scope of Work (12/16-46)
Monroe County
Key West International Airport (EYW)
Chiller Replacement — Bidding Services
SCOPE OF WORK
Jacobs will provide services to re -bid the HVAC and electrical engineering documents for the
replacement of the existing air cooled chiller. These improvements will be located at the Key
West International Airport in Key West, Florida.
EXISTING CONDITIONS
The current air cooled chiller system is in very poor condition and in need of replacement. The
system has 4 refrigeration circuits with 3 compressors each. Currently 3 compressors have failed
with an additional 3 nearing failure. Chiller system piping and pumps are in good working
condition and do not need service or replacement at this time.
This project was recently bid but it was determined that the five received bids were non
responsive and therefore the bids were rejected.
DESCRIPTION OF WORK
The bidding services will provide the following:
Article A — Bid Phase Services
Jacobs will prepare the project documents for bidding. Jacobs will perform bidding support
services, the following terms will apply:
• The County appoints Jacobs as its Agent, and Jacobs accepts such appointment to perform
bid/procurement services on its behalf in connection with the project.
• Such services shall be performed under County's direction and in accordance to such
forms, terms and conditions, or modifications or revisions to same as County may in its
sole discretion at any time instruct Jacobs to use. All services shall be carried out in
accordance with the procedures mutually agreed upon by County and Jacobs.
• Jacobs shall not have authority to accept or bind the County in any way to changes,
modifications, revisions, alterations, amendments, or supplemental, additional, or
different terms and conditions (hereinafter referred to as "deviations") which may be
submitted or requested by a vendor or contractor. Jacobs shall immediately submit any
deviations from the County's standard terms and conditions to the County for review by
the County's Purchasing Manager or their representative and such deviations shall not be
accepted by Jacobs unless Jacobs receives express written approval thereof from the
County's Project and/or Purchasing Manager or their representative.
Page 1 of 3
• All documents issued by Jacobs hereunder shall be signed by Jacobs for the County if so
directed. The ownership and title of all items purchased hereunder shall pass directly
from the selling party to the County, and Jacobs shall at no time be a party to such
transaction other than as agent of the County. The County shall have the unilateral right
to have the commitment authority of Jacobs, its employee or this limited agency
authorization in its entirety revoked and cancelled at any time, with or without cause.
The County shall be obligated directly to the selling party for all payments for materials,
equipment, supplies and services procured hereunder.
• The County shall hold Jacobs and its employees harmless from any claims, suits or
liabilities arising out of any breach or other failure of performance by any contractor,
vendor or supplier under any contract or purchase order issued by Jacobs hereunder.
The following task will be performed as part of the bid phase services:
• Coordinate with the County Purchasing Department, County Legal Department and the
Airport to advertise for bids.
• Coordinate with the County to provide electronic copies of the bid documents to
prospective bidders
• Prepare for and attend a project pre -bid conference
• Prepare responses to address requests for information from prospective bidders
• Revise bid documents, as necessary, to incorporate the revisions from Addendum # 1 of
the previous bid.
• Prepare and coordinate the issuing one (1) addendum with the County purchasing
department.
• Revise bid documents as necessary for the addendum
• Review bids for responsiveness
• Prepare a bid tabulation
• Make a recommendation for award based on review of the bid information submitted.
QUALIFICATIONS AND ASSUMPTIONS
For the purpose of providing a stipulated fee amount, this proposal has been based on the
following qualifications and assumptions:
• Permit issuance related work such as processing plans through City, County,
and/or State agencies, other than plan revisions requested by such agencies, are
not included.
• Government Agency cost for all building and engineering permit fees are not
included in this proposal.
• Construction Administration Services are not included.
• Municipal Agency and all associated permit fees are to be paid by the client.
Jacobs is not responsible for obtaining any permits. Permits are to be obtained by
the contractor. Jacobs will monitor the contractor's progress through the permit
process for the client and provide follow up periodically with the permitting
agency to verify the status, but it is ultimately the responsibility of the contractor
to obtain all permits.
• Other services not described in the scope of work.
Page 2 of 3
Items identified as riot included or limited in the scope of services can be provided or
expanded upon as additional services under a separate agreement or supplemental to this
agreement.
REFERENCES
The client will need to provide the following documentation to Jacobs before commencing with
our scope of work.
• Approved Task Order
COMPENSATION
See attached spreadsheet.
SCHEDULE
We anticipate completion of the deliverables in accordance with the following schedule:
The overall duration of this effort will be as noted below:
Item Duration (Business Days)
A. Bid Phase Services 60 business days from Approved Task Authorization
Page 3 of 3
JACOBS ENGINEEPoNG GROUP
Monroe County Airports
Airport:
Key West International Airport
Project:
Chiller Replacement - Bidding Services (12/15-46)
FEE SUMMARY
BASIC SERVICES
Hours
JOB HOUR AND FEE ESTIMATE
Fee DBE AMOUNT
Article A: Bidding Phase Services 102 $ 15,222
Total Basic Services Lump Sum Fee 102 $ 15,222
TOTAL LUMP SUM PROJECT FEE 102 $ 15,222
DBE Percentage 0.00%
JACOBS ENgNEEPJNG GROUP
Airport:
project
Article A: Bidding Phase Services
Monroe Cotinty Airports
Key Mkst International Airport
Chiller Replacement - Bidding Services (12115-46)
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,WORK'ITEM'
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TOTAL':='
1
Prepare documents for bidding
12
8
20
2
Prepare Invitation to Bid
4
4
3
Prepare and attend pre -bid conference
12
12
2
26
4
Prepare and Respond to Bidders Questions
4
8
12
Issue necessary addendum and directives to
5
bidders (Assume 1)
4
8
8
20
Review bids received, prepared bid
6
tabulation
8
8
16
7
Issue Recommendation to Award
4
4
TOTAL HOURS
1 01
481
44
01
101
0
0
0
102
RATE
1 $ 200.00
1 $ 174.00
$ 135.00
$ 112.00
$ 93.00
$ 76.00
$ 101.00
$ 54.00
-----
PAYROLL ESTIMATE
$ -
$ 8,352
$ 5,940
$ -
$ 930
$ -
$ -
$ -IS
15,222
Task Expenses:
TOTAL PAYROLL $ 15,222
Subconsultants $ -
Expenses
Lump Sum Fee Total $ 15,222
TOTAL FEE S 15,222