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2017-02B CBP FacilityMASTER AGREEMENT FOR PROFESSIONAL SERVICES TASK ORDER FORM Effective Date V Pon F-,?c eco4t h-- Task Order No. 2017-02B 4 630Ibq-S'b0b7-V Client Project No. & A-0 12-9 - 530310 Engineer Project No. _18221.02 This Task Order is entered into on the effective date noted above pursuant to the "Master Agreement for Professional Services" between Monroe County, Florida ("Client") and McFarland Johnson Inc. ("Consultant"), dated February 15, 2017 ("Agreement"). The Agreement is incorporated herein and forms an integral part of this Task Order. Services Authorized: Engineering Design and Bidding Services for the Customs and Border Protection (CBP Facility - Phase III to Final at the Key West International Airport (EYW) Client authorizes Consultant to perform the time extension only of Engineering Services described in Task Order 2017-02. Pricing N/A Time and Expense per Agreement and Appendix B to the Agreement. N/A Firm Fixed Price of $ N/A Other (Describe): Schedule Services may commence on Execution Services will cease by _December 31, 2019 Other BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA /4Sr.Dire&o�ro Ap ro al: Z9/?fi t 9 'Airports C ing ss . un mints ator Witness 2�-�-! Tit �£�� M/+nrRGf�L CONSULTANT: MCFARLAND JOHNSON INC. By 1�9W 6&1"P File: MONROE COUNTYATTORNEY'S OFFICE Page 1 of 1 P (��7P FIOV,D AS PATRICIA EASLES ASSISTANT COUNTY ATTORNEY DATE `f - `I t¢¢ - \I t bbcc P1 13 MASTER AGREEMENT FOR PROFESSIONAL SERVICES TASK ORDER FORM Effective Date upon execution Task Order No. 2017-02 04-630169-560620— Client Project No. GAKD129-530310 Engineer Project No. 18221.02 This Task Order is entered into on the effective date noted above pursuant to the "Master Agreement for Professional Services" between Monroe County, Florida ("Client's and McFarland Johnson Inc. ("Consultant"), dated February 15, 2017 ("Agreement"). The Agreement is incorporated herein and forms an integral part of this Task Order. Services Authorized: Engineering Design and Bidding Services for the Customs and Border Protection (CBP) Facility — Phase III to Final at Key West International Airport (EYW) Client authorizes Consultant to' perform the Engineering_ Services described in Exhibit A attached hereto and incorporated herein, which Exhibit A is marked with the above noted Task Order No. and consists of 7 page(s). Pricing s. N/A Time and Expense per Agreement and Appendix B to the Agreement. Z h r X Firm Fixed Price of $ 519.164 cmz v n o Other (Describe): tiy. 5chedidern _ mence on Execution ;Serbices ma�ffij .�,�• '='• _ . p -w 1,„; Senlicewiease by 365 days C (SEAL) �1 �� L ATTEST: KEVIN MADOK, CLERK Witness A(. Title .,-_ a&UA*,V File: BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA Byovy� Mayor/CF�rman CONSULTANT: MCFARL< ASON INC. By 44SP. SJ Page 1 of 1 EXHIBIT A Task Order 2017-02 SCOPE OF SERVICES FOR MONROE COUNTY KEY WEST INTERNATIONAL AIRPORT ENGINEERING DESIGN AND BIDDING SERVICES FOR THE CUSTOMS AND BORDER PROTECTION FACILITY - PHASE III TO FINAL PROJECT BACKGROUND Key West International Airport (EYW) has been working to increase the size -of their current U.S. Customs and Border Protection Facility (CBP) and some time ago reached an agreement with the CBP for the preliminary design of the facility. A basic floor plan representing the preliminary design is shown in Figure 1, which shows the'existing Greyhound Bus facilities in green, and the Airport police and badging in blue. The preliminary CBP floor plans are shown in yellow. It is estimated that the floor shown is approximately 10,890 square feet in gross area. Of that, approximately 300 square feet is, or will be, dedicated to the bus station, approximately 2,495 square feet would be dedicated to the Airport police and badging, and approximately 8,095 square feet would be dedicated to the expanded CBP facilities. The area in Figure 1 that is shaded in a darker yellow, to the right, is currently under construction. All other areas are currently existing. Figure 1: Preliminary CBP Layout a 1 Key West International Airport CBP Phase III to Final Page 1 of 4 Design and Bidding - Scope of Services c Because about 18 months has passed and the consultants previously working on the project are no longer involved, the CBP would like to re -validate the previous design prior to commencing with the Phase III project design. Based on preliminary coordination with CBP staff, various CBP Airport Technical Design Standards (ATDS) were used in the development of the Preliminary CBP Layout presented in Figure 1. It could have been the 2012 ATDS, which is currently the standard that is technically in effect. However, elements of the Preliminary CBP Layout appear to be an early version of the March 2017 Draft ATDS. It is anticipated that the re -validation of the Preliminary CBP Layout would include a verification of which ATDS is to be used in the development of the EYW CBP as the design moves forward. This proposal also assumes that furniture and equipment will be included in this project and that little to no currently used CBP equipment would be carried over into the new project. Further, it is anticipated that the construction of this project could be accomplished in as many as three additional phases based on anticipated available funding. One element of the project will be to develop a phasing plan that will not only anticipate available funding, but would also ensure that that the bus station, Airport police and badging and the existing CBP,operation could remain operational during construction and through each phase of the project. The phasing and subsequent duration of each construction period as well as an operational plan will be addressed during each phase of the project. This scope of work does not include either construction administration or resident inspector services, which will be completed, under a separate scope of services and fee. Description of Base Design Services: Base design services for the project include: • Existing Conditions Verification (detailed verification of structural, mechanical, electrical, fire protection, and plumbing facilities) o Review Site Conditions o Team Coordination o Revision/development of Base Drawings per the Field Survey Re -validation of the Existing Preliminary CBP Layout o Consultation with the Airport, County, and CBP o Team Coordination o Revision of Preliminary Layout as Required by CBP o Development of Phasing and Operational Plan Schematic Design (30%) o Preparation of Preliminary Schematic Design Package o Phasing and Operational Plan Review o Printing and Issuing Redline Review Sets o Quality Control o CBP/Airport Review Meeting Design Development (60%) o Airport Review Coordination Meeting o Design Development Drawing Preparation Key West International Airport CBP Phase III to Final Page 2 of 4 Design and Bidding - Scope of Services o Phasing and Operational Plan Review o Specification Preparation o Print and Issue Redline Review Sets o Quality Control . o CBP/Airport Review Meeting • Construction Documents (90%) o Airport Review Coordination Meeting o Preparation of Construction Document Package o Phasing and Operational Plan Review o Preparation of Final Specifications o Printing and Issuing of Redline Review Sets o Quality Control . . o CBP/Airport Review Meeting • Construction Documents (100%) o Consultant Coordination o Preparation of Construction Document Package o Phasing and Operational Plan Review o Preparation of Final Specifications o Printing and Distribution of Documents • Cost Estimating o Revised Preliminary Layout o Schematic Design (30%) Phase Estimate o Design Development Phase (60%) Estimate o Construction Documents (90%) Estimate o Construction Documents (100%) Estimate • Permit/Bidding Phase o Permit Submittal o Review Meeting with Permit Agency o Prepare Response to Permit Agency Comments o Coordination with Consultants o Distribute/Post Drawings for Bid o Preparation of Addenda Deliverables Progress set deliverables will be printed and distributed for review at the end of: • Re -validation of Preliminary CBP Layout • Schematic Design (30%) • Design Development (60%) • Construction Documents (90%) • Construction Documents.(100%). Cost Estimates Cost Estimates will be prepared at the end of: • Re -validation of Preliminary CBP Layout Key West International Airport CBP Phase III to Final Design and Bidding - Scope of Services Page 3 of 4 i C • Schematic Design (30%) • Design Development (60%) • Construction Documents (90%) • Construction Documents (100%). Meetings Seven (7) on-siW meetings are included in this proposal: 1. Existing Conditions Verification. 2. Re -validation of the Existing Preliminary CBP Layout meeting with Airport and CBP 3. 30% milestone review meeting with Airport and CBP. 4. 60% milestone review meeting with Airport and CBP. 5. 90% milestone review meeting with Airport and CBP. 6. On additional Meeting to be Used as Required 7. Meeting with County Building Department for Permit Review SCHEDULE Milestone Duration Ending Issue Notice to Proceed for Design 2 January 2018 Existing Conditions Documentation 14 Days 16 January 2018 Re -validation of Preliminary CBP Layout 51 Days 6 March 2018 Schematic Design Phase 30% 42 Days 17 April 2018 Design Development Phase 60% 56 Days 14 June 2018 Construction Documentation Phase 90% 56 Days 9 August 2018 Bid Documents (100%) 21 Days 30 August 2018 Airport/County Review 17 Days 16 September 2018 Advertise for Bid 45 Days 1 November 2018 Board Approval for Construction 14 Days 15 November 2018 Construction TBD TBD COMPENSATION PROPOSAL The attached detailed fee breakdown presents the schedule of fees and direct expenses for a total project lump sum fee in the amount of $ 519,164. Key West International Airport CBP Phase III to Final Page 4 of 4 Design and Bidding - Scope of Services Key West International Airport - CBP Design & Bidding Services Phase III to Final Monroe County November 2017 FEE SUMMARY 1. DIRECT TECHNICAL LABOR 2. DIRECT EXPENSES 3. SUBCONSULTANT COSTS AVCON (MEP / Structural / Facilitie§) i Schenkal Schultz (Architecture) Interior Design) KMI International (Estimating) JSM & Assoc. (Baggage Handling)__ 4. TOTAL FEE ESTIMATE 5. TOTAL LUMP SUM FEE FOR ALL SERVICES McFarland Johnson DESIGN I PLANNING SERVICES $54,736.00 $3,856.00 $460,671.44 --------------- $225,109.00 $159,200.00 $15,475.00 $60,787.44 $519,163.44 Key West Intematlonal Airport - CBP Design & Bidding Services Phase III to Final Monroe County N�� McFarIand Johnson November2077 ESTIMATED HOURS HOURS BY CLASSIFICATION PHASEMASK DESCRIPTION 5294.00 1 5208.00 1 F199.00 1 $153.00 $141.00 1 S118A0 101.60 1 si�2.0-o I s 4.00 I 583.00 1 -E)dsfina Conditions Verification 8 .2 1. 10 _ 2 1 Redafidation of the IE)dsfifta- Preli CBP ut _ 24 2 . 2 • 28 3 1 Schematic Oesl 301/ 2 12 - 80 4 1 DesionDevei t 80%).. 2 16 64 2 84 5 1 Coma cgon Documents 90% .2 18 40. 58 . 8 1 CodWucdoh Documents 100% 1 8 24- 4 37 7 Cost Esthnaft 13 8• ' Peardtfilidding Phase i 8 8 4 A Y1 9 10 11 ' " 12 .. - Total Hours - Design I Planning Services Total Labor Cost- Design I Planning Services 1 9 1 1 $2.646 1 96, $19 104 208 $31 824 1 14 1 $1.152 0 327 9 $54.788 F Key West International Airport - CBP Design & Bidding Services Monroe County November 2017 McFarland Johnson DIRECT COSTS Travel Related Costs: Vehic(e Cost Plus Fuel Lodging and Meals Per Diem Reproduction CADD Plots Prints Photocopies Photo Costs Telephone/Fax: Postage/Delivery Miscellaneous (travel) DESIGN / PLANNING SERVICES $220 $1,036 $2,600 $3,856 11 $3,856 MASTER AGREEMENT FOR PROFESSIONAL SERVICES Schedule es may commence on Execution e c cease by 365 da s e D &QY MADOK, CLERK h S e 4oa. co M - Deputy Clerk Witness Title ,. .. File: TASK ORDER FOPM Effective Date, Upon Execution Task Order No. �2017-02 404-630169-560620 Client Project No. GAKD129-530310 Engineer Project No. �221.02 This Task Order is entered into on the effective date noted above pursuant to the "Master Agreement for Professional Services" between Monroe, County, Florida ("Client") and McFarland -Johnson, Inc. ("Consultant"), dated February 15, 2017 ("Agreement"). The Agreement is incorporated herein and forms an integral. part of this Task Order. Services Authorized: Engineering Design and Bidding Services for Customs and Border Protection Facility, Phase III to Final at Key West International Airport (EYR) - Amendment for New Roof and HVAC/Chiller Design and Bidding Services and Structural Column Evaluation/Report Client authorizes Consultant to perform the Engineering Services described in Exhibit A attached hereto and incorporated herein, which Exhibit A is marked with the above noted Task Order No. and consists of 8 page(s). Pricing N/A Time and Expense per Agreement and Appendix B. to the Agreement. X Firm Fixed Price of $ 79,169.00 N/A Other (Describe): q c•)=;! c BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By . Mayor/Chairman CONSULTANT: McFARLAND40 SON, INC. B v Y i tr Page 1 of 1 i PEDRO A AWAt MYAY[KdEYJ//9 P�t6� I . Task Order 2017-02A EXHIBIT A SCOPE OF SERVICES FOR MONROE COUNTY KEY WEST INTERNATIONAL AIRPORT (EYW) ENGINEERING DESIGN AND BIDDING SERVICES FOR THE CUSTOMS AND BORDER PROTECTION FACILITY - PHASE III TO FINAL SUPPLEMENTAL SERVICES FOR ROOF REPLACEMENT, HVAC IMPROVEMENTS AND STRUCTURAL FOUNDATION EVALUATION I. PROJECT UNDERSTANDING The McFarland Johnson (MJ) Team is currently working on the architectural and engineering design for the Annex Building / Customs and Border Protection Facility improvements at Key West International Airport. These improvements include implementation of a new internal layout of the building to accommodate an expansion and improved functionality of the current CBP facilities. During the design team's initial evaluation of the existing building, CBP and Airport staff noted that the existing Annex Building has ongoing issues with roof leaks, and that the existing HVAC roof top units were assumed to be one of the sources for the leaks. - Additionally, during the team's initial evaluation of the existing building, Airport staff noted - that the existing Annex Building foundation columns were cracking and spa[ling. As a result of the above conditions, the MJ Team has been asked to provide a supplemental proposal to address re -roofing of the existing building, and the replacement of the existing roof top HVAC units with a new air-cooled chiller plant serving Variable Air Volume (VAV) air handler units, as well as provide a supplemental proposal to evaluate the existing building columns and provide a recommendation for repair. The work in this supplemental re -roofing and HVAC design will consist of Architectural and Engineering Design Services for preparation of construction documents, plans, and specifications, for the re -roofing of the Annex Building and replacement of the existing HVAC system with a new system. The work in this supplemental foundation evaluation will consist of Material Testing and Structural Engineering Design Services to determine the cause of the distresses (as shown in photos below) and provide repair details. Key West International Airport CBP Phase III to Final —Scope of Services Supplemental Roof, HVAC and Foundation Services Page 1 of 5 Task Order 2017-02A U. .DESIGN PHASE - ROOF REPLACEMENT AND HVAC A. Existing Conditions Evaluation - Perform preliminary field investigation of the existing Annex building roof system, HVAC system, and associated structural support and utility connections. Review of as -built information (drawings, calcs, etc.). B. Roof Design - It is anticipated that the existing roof will be removed, including insulation down the structural deck, and new insulation and roofing will be installed prior to the completion of any improvements to the internal layout of the building. Coordination with HVAC rooftop unit removal and infill of existing openings will be provided. Roofing Design to consist of the following documents: 1. Roof Demolition / Existing Conditions Plan 2. New Roof Plan with layout of tapered insulation slopes, drains, and roof top equipment located. 3. Roofing details for typical roof section, roof drains, wall flashing, parapet flashing, etc. 4. Specifications for roof system, insulation, and roof accessories. 5. Florida Product / Miami Dade Product Approval NOA identification for rated roof system approved for the project wind zone. C. HVAC Design — The new HVAC system shall include an air-cooled chiller, modular VAV air handlers and VAV terminals utilized for zone control. The air-cooled chiller shall be mounted on a platform providing service access with elevation of Key West International Airport CBP Phase III to Final — Scope of Services Supplemental Roof, HVAC and Foundation Services Page 2 of 5 Task Order 2017-02A approximately 10'-0" above finished grade. The chiller shall include integral chilled water pumps, expansion tank. Air handling units shall be mounted in mechanical space and abandoned 'generator room at 2"d level/mezzanine. Preliminary design assumptions: four (4) air handlers sized at 6000 cfm each with variable speed drives. Variable volume terminal units- shall be located in ceiling plenum. Due to low clearance above ceiling (approximately 20" from - ceiling to structure) the VAV terminals will be low profile type. It is proposed that a return air.plenum be used similar to the existing conditions. IT-cabling/wire located in this area will be "plenum rated". Electric heating coils shall be provided in VAV terminals to meet the heating loads. Energy recovery shall be considered for pretreatment of the outside air and reducing the HVAC building load. It is anticipated that the total cooling system load for the Annex Building will be approximately 60 tons. Dedicated mini -split systems shall be provided for LAN and IDF rooms. Exhaust shall be provided for restrooms, janitor closet and locker area. HVAC Design to consist of the following documents: 1. HVAC System Demolition / Existing Conditions Plan 2. HVAC System Construction Phasing Plans 3. New HVAC System layout Plans 4. HVAC system Details 5. Electrical power distribution plans for new system, including circuiting, raceway, and disconnecting means. 6. Specifications for new HVAC system. An alternative HVAC Design will be considered, which includes a Variable Refrigerant Flow System (VRF) utilizing several indoor DX air handling units served by a common outdoor condensing unit with manifolded refrigerant piping. The advantages of this system are that construction phasing of the interior renovation could easily be accomplished by providing new small capacity indoor air handlers mounted in the ceiling for each space. The smaller ductless units would readily fit within the limited ceiling clearance. These small air handlers called "cassette" units are designed for grid ceiling installation and have their own thermostat providing zone control. The VRF .systems are very efficient with high EER ratings. Disadvantages are maintaining numerous above ceiling units and a dedicated 100% outdoor air unit would be required to provide ventilation air to all spaces. The VRF outdoor units typically come in sizes up to 20 tons; three (3) — 20-ton systems would be required to serve the entire facility. Ill. DESIGN PHASE — FOUNDATION EVALUATION A. Existing Conditions Evaluation — Preliminary site visit to select core locations and verify access of the locations for coring equipment. - Key West International Airport CBP Phase III to Final —Scope of Services Supplemental Roof, HVAC and Foundation Services Page 3 of 5 Task Order 2017-02A B. _ Concrete Coring — A sample size of seven (7) columns will be cored (3" diameter). Six cores will be extracted from distressed concrete and one core will be extracted from concrete showing no distress. Selected core locations will be scanned with ground penetrating radar to minimize the chance of cutting of any reinforcing steel within the concrete structure. Core holes will be patched with a high strength repair mortar, BASF 10-61, or approved equal. C. Material Testing: 1. The same day as the cores are extracted from the columns, they will be subjected to a Phenolphthalein indicator solution on the fresh cut surface of the cores to check for the degree of carbonation that has occurred in the concrete. 2. Two of the core samples from distressed locations, along with the one core from a non -distressed location, will be subjected to petrographic analysis. The Petrographic Analysis will be completed in substantial compliance with ASTM C856-04, "Standard Practice for Petrographic Examination of Hardened Concrete". As part of petrographic analysis, a portion of one core sample will be tested in accordance with ASTM C642, Standard Test Method for Density, Absorption, and Voids in Hardened Concrete. 3. One -inch thick wafers will be cut from the outer face of each core sample and the wafers will be tested for chloride content and pH. Chloride Testing will be performed on each sample in accordance with rapid German Instruments Method. D. Evaluation Report — Upon completion of the material testing, a report will be prepared outlining the procedures utilized, the results of the referenced testing, and recommendations for repairs to the foundation columns. Recommendations will include construction specifications and details for the repairs. 1V. ASSUMPTIONS A. The client will provide copies of as-builts or other similar drawings that are available of all subject project buildings and related areas. B. The existing HVAC piping stubbed out from the Terminal Building will not be used for the Annex Building. The Annex Building will have its own independent HVAC system. C. Construction Document Submittals shall be made at roof and HVAC design 30%, 60%, 90%, and 100% milestones for review and discussion with the client and other Key West International Airport CBP Phase ill to Final — Scope of Services Supplemental Roof, HVAC and Foundation Services Page 4 of 5 m Task Order 2017-02A stake -holders as appropriate. Review comments will be addressed in writing and will be satisfactorily resolved prior to proceeding with the next stage. Construction documents will be coordinated and phased with the on -going design and development of construction plans for the internal improvements to the facility. D. No bidding or construction phase services are associated with this supplemental. It is assumed that the re -roofing and HVAC replacement will be done as part of the Annex Building / CBP Facility improvement project. E. Evaluation is limited to the existing condition of the Annex Building foundation columns (21 total). F. No bidding or construction phase services of the required foundation repairs are associated with this supplemental. It is assumed that the repairs will be performed by the Airport under a separate contract. V. SCHEDULE The services provide within this scope .of work will be incorporated into and completed within the schedule provided for the original project design and bidding services. VI. COMPENSATION The attached detailed fee breakdown presents the schedule of fees and direct expenses for a total lump sum fee in the amount of $79,169.00 for the services described herein. END OF SCOPE OF SERVICES Key West International Airport CBP Phase III to -Final —Scope of Services Supplemental Roof, HVAC and Foundation Services Page 5 of 5 Key West International Airport - CBP Phase III to Final - Supplemental Re -Roof and HVAC Design and Foundation Evaluation Services Monroe County June 2018 FEE SUMMARY 1. DIRECT TECHNICAL LABOR 2. DIRECT EXPENSES 3. SUBCONSULTANT COSTS I •AVCON =fnc. _ . : ! Material Testing 4. TOTAL FEE ESTIMATE McFarland Johnson DESIGN / PLANNING SERVICES $17,456.00 $485.00 $61,229.00 $45,829 _ $15,400 •• • ;:_ $79,169.00 5. TOTAL LUMP SUM FEE FOR ALL SERVICES $79,169 Key West International Airport - CBP Phase ill to Final - Supplerr Monroe County June 2018 �� McFarland d DIRECT COSTS Travel Related Costs: Vehicle Cost Plus Fuel Lodging and Meals Per Diem Reproduction CADD Plots Prints Photocopies Photo Costs Telephone/Fax: Postage/Delivery Miscellaneous (air, meeting materials, land-use/forecasts iata) DESIGN / PLANNING SERVICES $'185 $300 $485 485 Key West International Airport - CBP Phase III to Final - Supplemental Re -Roof and HVAC Design and Foundation Evaluation Services Monroe County CAR McFarland Johnson June 2018 ESTIMATED HOURS HOURS BY CLASSIFICATION VP I OM I SPM I SPE/P I PF/P I SF/P I AF/P I .IF/P I RT I T I AT iRI Ind $294.00 1 $208.00 1 $199.00 1 $153.00 1 $141.00 1 $118.00 $101.00 1 $82.00 1 $94.00 1 $83.00 1 $46.00 PHASEITASK DESCRIPTION Al. Design Phase -Roof Re Iacern and HVAC ' ' 1 Exising Conditions Evaluation 2 2 2 Schematic Design 30 % ' - 1 2 16 1g 3 ': • ' ' Desigd Development 60 % ' ' ; .: ' "' : • 1 4 24 29 '• .4 Construction Documents 90% . • • 2 4 24 30 . . 5 Construction Dowments 100 % - 1 2 16 19 W.- Design Phase -Foundation Evaluation y:Foundation Evaluation 1 2 5 g • Total Hours -Design I Planning Services 8 14 85 107 Total labor Cost -Design/ Planning Services $1.664 $2.786 $13,005 $17,455 ATTACHMENT A -CONSULTANTS COMPENSATION PROPOSAL BREAKDOWN OF LUMP SUM FEES KEY WEST INTERNATIONAL AIRPORT ANNEX BUILDING /CUSTOMS AND BORDER PROTECTION FACILITIES DESIGN -FOUNDATION EVALUATION July 2018 EXISTING COND TIONS EVALUATION �i�i�i�i�ii•i��i ►a>lAL LJULr>tSUM LABOR aFEE: SUB TOTAL $ 16,000 LUMP SUM �AL LABOR AND RSMSURSML-U I��i