1st Supplement 02/20/2019 eougr4 1�
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4Ji•�P.7JJYCLLF g, Kevin Madok, CPA
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�'h •=: �� Clerk of the Circuit Court&Comptroller—Monroe County, Florida
DATE: February 28, 2019
TO: Judith.Clarke, PE, Director
Engineering/Roads&Bridges
ATTN: Olympia Newton
Engineering Department/Stop 1
FROM: Pamela G. HanceV D.C.
SUBJECT: February 20th BOCC Meeting
Enclosed are two duplicate originals of Item C17, executed on behalf of Monroe County,
for your handling: Florida Department of Transportation Supplemental Local Agency Program
Agreement for the Pigeon Key Ramp Rehabilitation Construction Project; transferring$90,000.00
of existing grant funds from the Construction Phase to the Construction Engineering and
Inspection Phase and increasing the County match in the amount of approximately$9,910.00; and
extending the grant expiration date to December 31, 2019. Once the state has signed,please
forward a fully executed duplicate original to me for the record.
Enclosed is a duplicate original of Item C18 for your handling:Amendment No. 1 to
Contract with WSP USA, Inc. for Construction Engineering and Inspection Services for the
Pigeon Key Ramp Rehabilitation Project; to add Archeological Monitoring personnel required by
the State Historical Preservation Office in the maximum not to exceed amount of$22,149.19; for
a revised total contract amount of$305,398.09. The project is funded through a Local Agency
Program Agreement with the Florida Department of Transportation.
Should you have any questions, please feel free to contact me at(305) 292-3550. Thank
you.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
DocuSign Envelope ID: 102C4D99-B187-415F-B6BF-89544B03FF4D
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
LOCAL AGENCY PROGRAM 525-010-32
SUPPLEMENTAL AGREEMENT PROGRAM MANAGEMENT
Page 1 of 3
SUPPLEMENTAL NO. FEDERAL ID NO.(FAIN)
SA-1 1 - -
CONTRACT NO. FEDERAL AWARD DATE
GOW60 5123118 —..----....m...,_
FPN RECIPIENT DUNS NO.
436566 1.. ������ u....- .... .. 0738767757............ ......
Recipient, Monroe„Count desires to supplement
the original Agreement entered into and executed on Mai 29, 2018 _. w_ ._ _., as identified above. All
provisions in the original Agreement and supplements, if any, remain in effect except as expressly modified by this
supplement.
The changes to the Agreement and supplements, if any, are described as follows:
PROJECT DESCRIPTION
Name Pi eonri d # C _
Termini Mile Marker 44.5 Old Seven Mile Brid,e,Connectionto Historic Pi peon Ke Island_____
Description of Work:
Construction Engineering and Inspection(CEI)services for rehabilitation and substantial replacement of 23 timber,
concrete and steel structure ramp bridge.
A. Reason for Supplement and supporting engineering and/or cost analysis:
Move$90,000 funds from phase 58 construction to phase 68 CEI Services.
Increase Monroe County matching funds by$9,909.84.
We are short$68,248.90 CEI before Archeological Monitoring
short$22,149.19 CEI with Archeological Monitoring Amendment
short$19,512 00 CEI funds for Engineer of Record„1EOR) durincg construction
Totalu short m .99 910 09„ roundedw tom99r910
See breakdown Exhibit B
B. Extend agreement expiration date from 6/30/19 to 12131/19.
DocuSign Envelope ID: 102C4D99-B187-415F-B6BF-89544B03FF4D
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DocuSign Envelope ID: 102C4D99-B 187-415F-B6BF-89544B03FF4D
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
LOCAL AGENCY PROGRAM 625-01042
SUPPLEMENTAL AGREEMENT PROGRAM MANAGEMENT
on17
Page 3 of 3
IN WITNESS WHEREOF,the parties have executed this Agreement on the date last ascribed herein.
RECIPIENT Monroe County BOCC STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
„- -DocuSigned by:
f , By
'Na : Sylvia byle9991Fe5EF46 ..aro es unes
Ti e: Mayo, Title: D6 Director
Date: 5/2/2019
Legal Review:
DocuSigned by:
ti � �• a 12CAFOE181DB48C...
A 't l evin NFadok, Clerk
•
_ By:Cjagv444 -1-C-'
Deputy Clerk
Date:0144447 apt 7
MONROE COUNTY ATTORNEY
A AS TO,FORM:
nrin eC z
CHRISTINE LIMBERT-BARROWS �..
ASSISTANT COUNTY ATTORNEY
DATE; )I(pp 67
tO CD
c-171C"3
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DocuSign Envelope ID: 102C4D99-B187-415F-B6BF-89544B03FF4D
r iLv i v vv rn -r cuvrai riiu iviaiiagviiivin nvpurts;Electronic Signatures Page 2 of 2
4/212019 Florida Department of Transportation
Federal Authorization Management System
Notice of Approved
Modification
to Federal Project Agreement
from Federal Highway Administration
Federal Aid Project Number:D618 030 B State Project Number:436566 158 01
The Project Agreement for the above-referenced project entered into between the undersigned parties and executed by the Division
Administrator on 512 212 01 8 is hereby modified as follows:
Project Location:PIGEON KEY RAMPIBRIDGE#904480 REHAB;BRIDGE-
REPAIR/REHABILITATION;CONSTRUCTION;LAP
Revised Revised Revised
Urban/ Revised Federal Federal Funds Advanced
Dist. Appr. FAIN With Total Cost Share Under AgreementConstruction
06 Z300 12D618030Z300 1,676,452.00 100.0% 1,400,453.00 258,417.00
06 Z302 12DS1803OZ302 140,032.00100.0% 116,103.00 24,929.00
06 Z303 12D618030Z303 395,141.00100.0% 162,811.00 118,285.00
Department of Transportation
Available funds certified by: ANA ALVAREZ Date:3/2712019
Approval recommended by: DENISE STRICKLAND Date:3/28/2019
Approved and Authorized by: FORNICHER NIXSON Date:3/2912019
Federal Highway Administration
Approval Recommended by: Dysha Weems Date:4/212019
Approved and Authorized by: Dysha Weems Date:4/212019
Agreement Approved by: Kyle Pickett Date:4/212019
State remarks:
MODIFICATION FOR SUPPLEMENTAL#1 TO REDUCE THE CONSTRUCTION AND
INCREASE THE CEI FOR ADDITIONAL CEI NEEDS.(FAC/NOMINAL RATES)_
(Z300/81.93%)(Z302181.93%)(Z303/81.93%)SOFT MATCH AMT=$268,013
Division remarks:
All other terms and conditions of the Project Agreement will remain in full force and effect.
This Notice of Approved Modification is not the official FHWA Project Agreement Modification for the project designated above.The
official Project Agreement Modification must be printed from FHWA's Fiscal Management Information System(FMIS).The District
Federal Aid Coordinator may obtain the Project Agreement at:https:/Ifhwaapps.fhwa.dot.aov/
This site is maintained by the Federal Aid Management Office,located at 605 Suwannee Street, MS 21,Tallahassee,Florida 32399.
For additional information please e-mail questions or comments to:
Sean McAuliffe:sean.mcauliffe�dot state.fl.u,s or call 850-414-4564
For information concerning the technical function of this site,please e-mail questions or comments to the OWPB Systems Support
Office
Roger Kreisel:CO-01NPBSuyourt *dot siate_ff_us or call 850 414-4636
r '
Office Home:Office of Work Pr,®;dram and Budaet Sharel,aoint �����
Ern loyee Portal
�j
https://owpb.fdot.gov/federalaid/ElectronicSignatures.aspx 5/2/2019
DocuSign Envelope ID: 102C4D99-B187-415F-B6BF-89544BO3FF4D
To:Stephen.Anderson@dot.state.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
GOW60
3/26/2019
CONTRACT INFORMATION
I Contract: GOW60
IContract Type: GD-GRANT DISBURSEMENT(GRANT)
[Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S.)
'Vendor Name: MONROE COUNTY BOCC
[Vendor ID: F596000749114
-----
[Beginning Date of This Agreement: 05/29/2018
1 Ending Date of This Agreement: 06/30/2019
[Contract Total/Budgetary Ceiling: ct=$1,985,000.00
[Description: LAP-PIGEON KEY RAMP/BRIDGE#904480 REHAB
FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M.NAITOVE,CPA,COMPTROLLER ON 3/26/2019
Action`. Supplemental
Reviewed or Approved: APPROVED
Organization Code: 55064010612
Expansion Option: AE
Object Code: 780000
Amount: ($90,000.00)
Financial Project: 43656615801
Work Activity(FCT): 215
CFDA: 20.205
Fiscal Year: 2018
Budget Entity: 55150200
Category/Category Year. 088799/18
Amendment ID: S001
Sequence: 00
User Assigned ID SA#1
Enc Line(6s)/Status: 0001104
Total Amount: ($90,000.00)
Pagel of 1
DocuSign Envelope ID: 102C4D99-B187-415F-B6BF-89544BO3FF4D
To:Stephen.Anderson@dot.state.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
GOW60
4/5/2019
CONTRACT INFORMATION
Contract:; GOW60
IContract Type: GD-GRANT DISBURSEMENT(GRANT)
I Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S.)
4endor Name: MONROE COUNTY BOCC
IVendoriD: F596000749114
Beginning Date of This Agreement: 0 512 9/2 0 1 8
Ending Date of This Agreement: 06/30/2019
Contract Total/Budgetary Ceiling ct=$2,075,000.00
kDescription: LAP-PIGEON KEY RAMP/BRIDGE#904480 REHAB
-------------
FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M.NAITOVE,CPA,COMPTROLLER ON 4/5/2019
Action: Supplemental
Reviewed or Approved: APPROVED
Organization Code: 55064010612
Expansion Option: A6
Object Code: 780000
Amount:, $90,000.00
Financial Project:° 43656616801
Work Activity(FCT): 215
CFDA: 20.205
Fiscal Year: 2019
Budget Entity: 55150200
Category/Category Year: 088718/19
Amendment ID: S002
Sequence: 00
User Assigned ID: SA01
Eric Line(6s)/Status: 0003104
Total Amount: $90,000.00
Pagel of 1