Item C04 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 12-11-2013 Division: _County Administrator
Bulk Item: Yes —X— No Department: Social Services/In-Home Services
StaffContact Person/Phone 4: Sheryl ja, r/305-292-45 10
14
AGENDA ITEM WORDING: Approval to extend existing contract with Hospice of the Florida
Keys, Inc. d/b/a Visiting Nurse Association to provide direct care services (Chore, Homemaking,
Personal Care and Respite).
ITEM BACKGROUND: Due to the state's uncertainty of Community Care for the Elderly (CCE)
appropriations, and the Alliance for Aging, Inc. delay in issuing new contracts, Monroe County has
needed to postpone our issuance of an RFP, for In Home direct services. We are requesting permission
to extend the existing contract with V.N.A. This will ensure the continuation of services to the clients
of the In-Home Services Program.
PREVIOUS RELEVANT BOCC ACTION: Approval of Amendment 005 for the V.N.A. Contract
on 12-12-2012.
CONTRACT/AGREEMENT CHANGES: to extend contract up to a period of an additional 12
months.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: Approx. $355,000.00 INDIRECT COST: --O--BUDGETED: Yes X No
COST TO COUNTY: Approx. $355,000.00 SOURCE OF FUNDS: Grants
REVENUE PRODUCING: Yes N/A No AMOUNT PER MONTH Year
APPROVED BY: County Atty I/X OMB/Purchasing VRisk Management_Z�5
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM#_
Revised 1/09
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MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Hospice of the Florida Keys, Inc. Contract# Amend. #006 for VNA Contract
d/b/a/Visiting Nurse Association 2010-2014
Effective Date: 12/11/13)
Expiration Date: 12/31/14
Contract Purpose/Description: Approval of Amendment#006 to the Visiting Nurse Association(VNA)Contract
to extend existing contract for an additional period of up to twelve(12)months
Contract Manager: Sheryl Graha 292-4510 Social Services/Stop I
(Name) -4
(Ext.) (Department/Stop#)
3
For BOCC meeting on 12-11-2013 Agenda Deadline: 11-25-2013
CONTRACT COSTS
Total Dollar Value of Contract: approx. $355,000.00 Current Year Portion: $
Budgeted?Yes X No 0 Account Codes: 125 -6153613 - 125 - 6153614
Grant: 125—-6153813 - 125 - 6153814 -
County Match: N/A 125-6153414 - -
— 125- 6153712 - 125 - 6153713
ADDITIONAL COSTS
Estimated Ongoing Costs: $ .......jyr For:
(Not included in dollar value above) (eg.Maintenance,utilities,janitorial,salaries,etc)
CONTRACT REVIEW
Changes --------- Date Out
Date In Needed
evie)ker
7 A/
Division Director /IQ 1,, Yes 0 No 7
Risk Management J(,J�5-13 Yes No
O.M.B./Purchasing III/.,rb 3 Yes No
Z(
County Attorney Yes NOX, 1.
Comments:
OMB Form Revised 2/27/01 MCP#2
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ORIGINTAL
VISITING NURSE ASSOCIATION AMENDMENT#006
AMENDMENT TO EXTEND CONTRACT - FY: 7-1-10 TO 12-31-14
THIS AMENDMENT to extend the Visiting Nurse Association (VNA) Contract is
entered into this Ilth day of December, 2013 by and between the Board of County
Commissioners of Monroe County, Florida, a political subdivision of the State of Florida
hereinafter called the County, and Hospice of the Florida Keys, Inc. d/b/a Visiting Nurse
Association, (hereinafter called the-Contractor").
WITNESSETH
WHEREAS, the parties entered into a contract dated June 15'2012 for the provision of direct
services (Chore, Homemaking, Personal Care and Respite) for the Monroe County In-Home
Services Program operated by the County; and
WHEREAS, the parties desire to extend the agreement on a month to month basis for an
additional period of six (6)months;
NOW, THEREFORE, in consideration of the mutual covenants and obligations contained in this
Extension and in the original agreement, the parties agree as follows:
1. Contractor shall continue to provide direct services pursuant to the agreement dated June
16, 2010 and any amendments thereto.
2. County shall continue to pay Contractor under the terms and for the amounts currently in
effect.
3. All other terms and conditions of the contract dated June 16, 2010 and any amendments
thereto, not in conflict herewith, shall remain in full force and effect.
All provisions in the contract and any attachments thereto in conflict with this amendment shall
be and are hereby changed to conform to this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS THEREOF, the parties hereto have caused this two (2) page amendment to be
executed by their officials there unto duly authorized.
-I-
---------------
(SEAL)
BOARD OF COUNTY COTNIMISSIONERS
Attest: A?tIY HEAVILIN, CLERK OF TNIONROE COUNTY, FLORIDA
SIGNED By: SIGNED BY:
Deputy Clerk NAME:_ _SvIvia Murphy
Title: -NIavor
(SEAL) HOSPICE OF THE FLORIDA KEYS, INC
d f b ja VISITING NURSE ASSOCIATION
SIGNED By:
NAME:
Title:
Attest:
By: By:
WITNESS WITNESS
Title: Title:
thpp VED ST' �'#
PECD,HROOMER ADO
SSI
ORIGINAL
VISITING NURSE ASSOCIATION AMENDMENT#005
AMENDMENT TO EXTEND CONTRACT- FY: 7-1-10 TO 12-31-13
THIS AMENDMENT to extend the Visiting Nurse Association (VNA) Contract is
entered into this 12t' day of December, 2012 by and between the Board of County
Commissioners of Monroe County, Florida, a political subdivision of the State of Florida
hereinafter called the County, and Hospice of the Florida Keys, Inc. dlbla Visiting Nurse
Association, (hereinafter called the -Contractor").
WITNESSETH
WHEREAS, the parties entered into a contract dated June 1 S°2011 for the provision of direct
services (Chore, Homemaking, Personal Care and Respite) for the Monroe County In-Home
Services Program operated by the County; and
WHEREAS, the parties desire to extend the agreement on a month to month basis for an
additional period of six (6)months;
NOW, THEREFORE, in consideration of the mutual covenants and obligations contained in this
Extension and in the original agreement, the parties agree as follows:
1. Contractor shall continue to provide direct services pursuant to the agreement dated June
16, 2010 and any amendments thereto.
2. County shall continue to pay Contractor under the terms and for the amounts currently in
effect.
3. All other terms and conditions of the contract dated June 16, 2010 and any amendments
thereto, not in conflict herewith, shall remain in full force and effect.
All provisions in the contract and any attachments thereto in conflict with this amendment shall
be and are hereby changed to conform to this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS THEREOF,the parties hereto have caused this two (2)page amendment to be
executed by their officials there unto duly authorized.
-1-
ORIGINAL.
(SEALS mrr 4�
BOARD OF COUNTY COMMISSIONERS
Attest`. i . ' �' ' , CLJ-JI j OF MONROE COUNTY, FLORIDA
Deputy Clerk
Title: Mayor
(SEAL) HOSPICE OF THE FLORIDA KEYS, INC
d/b/a VISITING RSEASOCIATION
By:
Title: { c
Attest:
By: By: K J'—�
WITNESS �WITNESS
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P VE A RM
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PANT OUNTY ATTfl NEY
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