Item C05 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 12/11/13 Division: County Administrator
Bulk Item: Yes X No Department: Social Services;Transit
Staff Contact Person: Sheryl Graham 305-292-4511
AGENDA ITEM WORDING: Request approval to advertise a public hearing for the 1/16/20 14 BOCC
meeting to be held in Key West. The public hearing is to satisfy public input grant application requirements and
to consider approval of a resolution authorizing the signing and submission for a Florida Department of
Transportation Section 5310 Capital Assistance Grant funding for the purposes of purchasing a Para-transit
vehicle(bus)to serve the transportation needs of the elderly and persons with disabilities in Monroe County.
ITEM BACKGROUND: The Florida Department of Transportation Section 5310 Grant is generally
applied for on an annual basis by the Monroe County Social Services Transit department. This grant is
intended to enhance mobility and accessibility for seniors and persons with disabilities by providing
funding for programs such as Monroe County Social Services Transportation (MCT) to purchase
vehicles. These vehicles are equipped to serve the special needs of transit dependent populations
beyond traditional public transportation and in accordance with the Americans with Disabilities Act
(ADA).
PREVIOUS RELEVANT BOCC ACTION: Approval granted by the BOCC on 1/16/13 of a public
hearing to satisfy public input grant application requirements for the purposes of purchasing one
transportation bus and acceptance of any subsequent grant awards.
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval
TOTAL COST: n/a BUDGETED: Yes X No
COST TO COUNTY: n/a SOURCE OF FUNDS: GRANT
REVENUE PRODUCING: Yes N/A No AMOUNT PER: MONTH: YEAR:
t �A
41Y
APPROVED BY: County Atty. OMB/Purchasing_Clt Risk Management
DOCUMENTATION: Included x Not Required_ To Follow
DISPOSITION: AGENDA ITEM #
Revised 8/06
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: State of Florida, Department of Contract:
Transportation(FDOT)
Effective Date:
Expiration Date:
Contract Purpose/Description: Request approval to advertise a public hearing for the 1/16/2014 BOCC meeting
to be held in Key West.The public hearing is to satisfy public input grant application requirements and to
consider approval of a resolution authorizing the signing and submission for a Florida Department of
Transportation Section 5310 Capital Assistance Grant funding for the purposes of purchasing a Para-transit
vehicle(bus)to serve the transportation needs of the elderly and persons with disabilities in Monroe County.
Contract Manager: Sheryl Graham 292-4511 Social Services/Stop I
(Name) (Ext.) (Department/Stop#)
For BOCC meeting on 12/11/2013 Agenda Deadline: 11/25/2013
CONTRACT COSTS
Total Dollar Value of Contract: approx: N/A Current Year Portion:
Budgeted?Yes X No 71 Account Codes: 001-61525
County Match: n/a
Additional Match: -0-
Total Match: n/a ADDITIONAL COSTS
Estimated Ongoing Costs: For:
(Not included in dollar value above) (e.g.Maintenance,utilities,janitorial,salaries,etc)
CONTRACT REVIEW
Changes Date Out
Date In Needed ewer
oc, ?Division Director 'T Yes—D No EIL--
Risk Management Yes ❑ No'Ai-�
V � L
O.M.B./Purchasing Yes—. No 0/h, rt,�,
County Attorney
011—; Yes LE N
f
Comments:
OMB Form Revised 2/27/01 MCP#2
2014
U.S.C. Section 5310
Formula Grants for the Enhanced Mobility of Seniors
and Individuals with Disabilities
OPERATING AND
CAPITAL ASSISTANCE
APPLICATION MANUAL
EXHIBIT C
Public Hearing
An opportunity for a public hearing is required ONLY for Public Agencies requesting Capital grants under
Section5310. An application for Section 5310 submitted by a public agency should contain a copy of the notice of
public hearing(identified as Exhibit Q and an affidavit of publication. If Exhibit C is not applicable,this should
be stated in the application.
A sample public notice is located in the Appendix of this manual. A public notice should contain all pertinent
information relating to the project(such as number and types of vehicles as well as the estimated cost of the vehicles)and
should be published at least one time in a newspaper of general circulation in the applicant's service area,no less than 15
or more than 30 days prior to the submission of an application.The notice should state that persons requesting a hearing
must notify the applicant of the request, in writing, and send a copy of the request for a hearing to the FDOT District
Office.
The deadline for hearing requests must be prior to the date applications are due at the District Office. If a hearing is
requested:
1. A hearing must be conducted;
2. The FDOT District Office must be notified of the date,time, and location of the hearing; and
3. A copy of the minutes of the hearing(to include a discussion of issues raised and resolution of issues)must be
submitted to the FDOT District Office,before a Section 5310 award can be made.
EXHIBIT D
Coordination
If the applicant is a Community Transportation Coordinator(CTC),this information should be shown in Exhibit D of the
application. Attached to Exhibit D should be a copy of the CTC's certification.
If the applicant is not a CTC, a copy of the written coordination agreement between the applicant and the CTC in the
appropriate service area should be identified as Exhibit D and included in the application. The agreement must be
specific as to how the services to be provided will complimentary to the services the CTC provides,and how duplication
and fragmentation of services will be avoided. If the applicant's service extends into areas covered by more than one
CTC,copies of all applicable coordination agreements should be included in the application. An executed Commission
for the Transportation Disadvantaged Coordination Contract or similar document may serve as the written coordination
agreement. Applications submitted without the appropriate coordination agreement may be rejected by FDOT. Grant
awards will not be made without an appropriate coordination agreement.
29
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 1 16/13 Division: County Administrator
Bulk Item: Yes X No Department: Social Services/Transit
Staff Contact Person: Sheryl Graham 305-292-4511
AGENDA ITEM WORDING: A public hearing to satisfy public input grant application
requirements and to consider approval of a resolution authorizing the signing and submission for a
Florida Department of Transportation(FDOT) Section 5310 Capital Assistance Grant for the purpose
of purchasing a para-transit vehicle(bus)to serve the transportation needs of the elderly and persons
with disabilities in Monroe County and acceptance of any subsequent grant awards.
ITEM BACKGROUND: The Florida Department of Transportation Section 5310 Grant is generally
applied for on an annual basis by the Monroe County Social Services Transit department. This grant is
intended to enhance mobility and accessibility for seniors and persons with disabilities by providing
funding for programs such as Monroe County Social Services Transportation (MCT) to purchase
vehicles. These vehicles are equipped to serve the special needs of transit dependent populations
beyond traditional public transportation and in accordance with the Americans with Disabilities Act
(ADA).
PREVIOUS RELEVANT BOCC ACTION: BOCC approval granted on 12/12/12 to hold public
input meeting to purchase one transportation bus and acceptance of any subsequent grant
awards.
CONTRACT/AGREEMENT CHANGES: Application for GRANT funding. (U.S.C. Section
5310,Formula Grants for the Enhanced Mobility of Seniors and Individuals with Disabilities).
STAFF RECOMMENDATIONS: Approval
TOTAL COST: n/a BUDGETED: Yes X No
COST TO COUNTY: n/a SOURCE OF FUNDS: GRANT
REVENUE PRODUCING: Yes N/A No— AMOUNT PER: MONTH: YEAR:
APPROVED BY: County Arty. OMB/Purchasing— Risk Management W
DOCUMENTATION: Included x Not Required To Follow
DISPOSITION: AGENDA ITEM#
Revised 8/06
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUINVNIARY
Meeting Date: 12/11/2012 Division: County Administrator
Bulk Item: Yes X No Department: Social Services
Staff Contact Person: Sher I Graham 305-292-4511
AGENDA ITEM WORDING: Request approval to advertise a public hearing for the'1/16/2013
Board of County Commissioners meeting to be held in Key West. The public hearing, is to satisfy
public input grant application requirements and to consider approval of a resolution authorizing the
signing and submission for a Florida Department of Transportation(FDOT) Section 5310 Capital
Assistance Grant for the purpose of purchasing a Para-transit vehicle (bus) to serve the transportation
needs of the elderly and persons with disabilities in Monroe County and acceptance of any subsequent
grant awards.
ITEM BACKGROUND: The Florida Department of Transportation Section 5310 Grant is generally
applied for on an annual basis by the Monroe County Social Services Transit department. This grant is
intended to enhance mobility and accessibility for seniors and persons with disabilities by providing
funding for programs such as Monroe County Social Services Transportation (MCT) to purchase
vehicles. These vehicles are equipped to serve the special needs of transit dependent populations
beyond traditional public transportation and in accordance with the Americans with Disabilities Act
(ADA).
PREVIOUS RELEVANT BOCC ACTION: 2/17/2010 Request for approval to hold public input
meeting to purchase one transportation bus and acceptance of any subsequent grant awards.
CONTRACT/AGREEMENT CHANGES: 'Application for GRANT funding. (U.S.C.Section
5310,Formula Grants for the Enhanced Mobility of Seniors and Individuals with Disabilities).
STAFF RECOMMENDATIONS: Approval
TOTAL COST: n/a BUDGETED: Yes X No
COST TO COUNTY: n/a SOURCE OF FUNDS: GRANT
REVENUE PRODUCING: Yes N/A No— AMOUNT PER: MONTH: YEAR:
APPROVED BY: County Atty. OMB/Purchasing_ Risk Management
DOCUMENTATION: Included x Not Required To Follow
DISPOSITION: AGENDA ITEM#_
Rev?sed�,106
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: State of Florida, Department of Contract:
Transportation (FDOT)
Effective Date:
Expiration Date:
Contract Purpose/Description: Request approval to advertise a public hearing for the 1/16/2013 BOCC meeting
to be held in Key West.The public hearing is to satisfy public input grant application requirements and to
consider approval of a resolution authorizing the signing and submission for a Florida Department of
Transportation Section 5310 Capital Assistance Grant funding for the purposes of purchasing a para-transit
vehicle(bus)to serve the transportation needs of the elderly and persons with disabilities in Monroe County.
Contract Manager: Sheryl Graham 292-4511 Social Services/Stop I
(Name) A en(Ext.) (Department/Stop g
For BOCC meeting on 12/12/2012 4Xda Deadline: 11/27/2012
CONTRACT COSTS
Total Dollar Value of Contract: approx: N/A Current Year Portion:
Budgeted?Yes X No Account Codes: 001-61525
County Match: n/a
Additional Match: -0-
Total Match: n/a ADDITIONAL COSTS
Estimated Ongoing Costs: r For:
(Not included in dollar value above) (e.g.Maintenance,utilities,janitorial,salaries,etc)
CONTRACT REVIEW
Changes Date Out
Date In Needed RevieweT--,
Division Director Yes No
Risk Management a!!�r 1 ->,
Yes
O.M.B./Purchasing Yes No
County Attorney
Yes No
Comments:
ON'113 Form Revised 2J27/01 MCP#2
Amok
�� 013
U.S.C. Section 5310
Formula Grants for the Enhanced Mobility of Seniors
and Individuals with Disabilities
OPERATING AND
CAPITAL ASSISTANCE
APPLICATION MANUAL
EXHIBIT C
Public Hearing
An opportunity for a public hearing is required ONLY for Public Agencies requesting Capital grants under
Section5310. An application for Section 5310 submitted by a public agency should contain a copy of the notice of
public hearing(identified as Exhibit Q and an affidavit of publication. If Exhibit C is not applicable,this should
be stated in the application.
A sample public notice is located in the Appendix of this manual. A public notice should contain all pertinent
information relating to the project(such as number and types of vehicles as well as the estimated cost of the vehicles)and
should be published at least one time in a newspaper of general circulation in the applicant's service area,no less than 15
or more than 30 days prior to the submission of an application.The notice should state that persons requesting a hearing
must notify the applicant of the request,in writing, and send a copy of the request for a hearing to the FDOT District
Office.
The deadline for hearing requests must be prior to the date applications are due at the District Office. If a hearing is
requested:
I. A hearing must be conducted;
2. The FDOT District Office must be notified of the date,time,and location of the hearing;and
3. A copy of the minutes of the hearing(to include a discussion of issues raised and resolution of issues)must be
submitted to the FDOT District Office,before a Section 5310 award can be made.
EXHIBIT D
Coordination
If the applicant is a Community Transportation Coordinator(CTC),this information should be shown in Exhibit D of the
application. Attached to Exhibit D should be a copy of the,CTC's certification.
If the applicant is not a CTC,a copy of the written coordination agreement between the applicant and the CTC in the
appropriate service area should be identified as Exhibit D and included in the application. The agreement must be
specific as to how the services to be provided will complimentary to the services the CTC provides,and how duplication
and fragmentation of services will be avoided. If the applicant's service extends into areas covered by more than one
CTC,copies of all applicable coordination agreements should be included in the application. An executed Commission
for the Transportation Disadvantaged Coordination Contract or similar document may serve as the written coordination
agreement. Applications submitted without the appropriate coordination agreement may be rejected by FDOT. Grant
awards will not be made without an appropriate coordination agreement.
29
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