Item C08 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 12-11-2013 Division: —County Administrator
Bulk Item: Yes _X_ No Department: Social Services;In-Home Services
Staff Contact Person/Phone #: S er,_yl Graham/305-292-45 10
AGENDA ITEM WORDING: Request Approval of the 2014 Vendor Agreement between Monroe
County Social Services and Newtrition Concepts, Inc.
ITEM BACKGROUND: the Alliance for Aging, Inc.(AAA) requires Nutrition Programs to have an
on-call dietician in planning and providing nutritional services. The AAA further requires that an
agreement be entered into which itemizes the responsibilities and functions of the dietician as well as
the method of payment.
PREVIOUS RELEVANT BOCC ACTION: Approval of the 2013 Vendor Agreement between
Monroe County Social Services and Newtrition Concepts, Inc. on 12/12/12.
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval
TOTAL COST: Approx. $5,000.00 INDIRECT COST: _-0--BUDGETED: Yes X No
COST TO COUNTY: Approx. $5,000.00 SOURCE OF FUNDS: Grants
REVENUE PRODUCING: Yes N/A No AMOUNT PER MONTH Year
T7
7 CIR)
APPROVED BY: County Att y X OMB/Purchasing X Risk ManagemeM
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 1/09
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: New-trition Concepts, Inc. Contract#
Effective Date: I/l/14
Expiration Date: 12/31/14
Contract Purpose/Description: Approval of the 2014 Newtrition Concepts, Inc Vendor Agreement for the
provision of professional nutrition services by a Licensed Dietician as required by the granting agency, Alliance
for Aging, Inc. for the nutritional program.
Contract Manager: Sheryl Graham 292-4510 Social Services/Stop I
(Name) (Ext.) (Department/Stop
For BOCC meeting on 12-11-2013 Agenda Deadline: 11-25-2013
CONTRACT COSTS
Total Dollar Value of Contract: approx. $5,000.00 Current Year Portion: $
Budgeted?Yes X No 0 Account Codes: 125—-6153114
Grant: 125 -6153214
County Match: N/A
ADDITIONAL COSTS
Estimated Ongoing Costs: $ ....../yr For:
(Not included in dollar value above) (eg.Maintenance,utilities,janitorial,salaries,etc)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director Yes 0 No El
Risk Management 1 Yes 0 No tj I I j
O.M.B./Purchasing Yes El No FAV I
1 all 7
County Attorney Yes _7 No
Comments:
OMB Form Revised 2/27/01 MCP#2
N LINAL
VENDOR AGREEMENT
Between
Monroe County Social Services
1100 Simonton Street, Key West, F1 33040
And
Cathy Clark-Reyes, RD., L.D/N
Newtrition Concepts, Inc.
PO Box 557083, Miami, F1 33255-7083
Tel/Fax: 305 812-2186
This agreement is made for Professional Nutritionist Consulting services between
Monroe County Social Services (the Agency) and Cathy Clark-Reyes RD, LD/N (the
Nutritional Consultant). The agreement is entered into effective this I't day of January
2014 and expires on December 31, 2014 with the option to renew for one additional year
on a year to year basis. The Nutritional Consultant agrees to perform the Responsibilities
and Duties of the Dietitian/Nutritionist as related to Nutrition Program requirements.
The parties hereto, for the considerations herein set forth, mutually agree as follows:
The Nutritional Consultant agrees to assume full responsibility for the following nutrition
consultation services:
Responsibififies and functions shall include, but are not limited to, the following
• Participate in developing menus with input from the advisory council;
• Ensure all menus as written meet nutritional criteria as required by DOEA;
• Approve all menus (as indicated by an authorizing signature on each posted
menu) 4 weeks prior to implementation;
• Monitor at least annually every meal site using the Nutrition Compliance
Review Form; ct annually for
• Participate in development and review of food service contra
adherence to current nutritional requirements and delivery components of the
food service vendor contract;
• Participate in developing the annual and monthly Nutrition Education Plan
and coordinate the provision of nutrition education so that it is effective and
appropriate;
• Provide staff and volunteer training in areas of nutrition, food service
management and food safety;
• Participate in the development of client satisfaction preference assessment
tools, and review assessment of results;
• Provide nutrition counseling for clients, if nutrition service provider
authorizes it for clients that have high risk scores (any score higher than 5.5
on the assessment tool).
Entirety of Agreement
This agreement ensures that these services are clearly and narrowly drafted in respect to
the matters covered above. This agreement enters into consideration of the mutual
covenants set forth herein and intending to be legally bound, the parties hereto agree as
follow:
Method of Pavment:
Monroe County Social Services agrees to pay the Consultant at the rate of
Fees- On-site visits to Congregates Meal Sites $60 per hour
Preparation Time Off site for $60 per hour
Travel Time $60 per hour
IN WITNESS WHERE-OF,the parties here Monroe County Social Services, Sheryl
Graham and the Nutritional Consultant Cathy Clark-Reyes,RD, LD/N have understood,
negotiated and accepted the terms listed in this contract as of the date and year above to
execute and renew this agreement.
% � IC ktl C/
&' at
Cathy Clark-Reyes,RD,tD N_ Sheryl Ca alp MA,CWDP
Vendor/Dietitian Monroe County Social Services
Beginning Date 01/01/2014 End Date- 12/3 1/2014
E "UNIF"
E
NEY ISTANT C 'NTYA! Ey
VENDOR AGREEMENT
Between
Monroe County Social Services
1100 Simonton Street Key West F1 33040
And
Cathy Clark-Reyes, R.D.,L.D/N
Newtrition Concepts,Inc.
PO Box 557083,Miami. F1 33255-7083
Tel/Fax: 305 812-2186
This agreement is made for Professional Nutritionist Consulting services between
Monroe County Social Services (the Agency) and Cathy Clark-Reyes RD, LDIN (the
Nutritional Consultant). The agreement is entered into effective this I" day of January
2013 and expires on December 31, 2013 with the option to renew for one additional year
on a year to year basis. The Nutritional Consultant agrees to perform the Responsibilities
and Duties of the Dietitian/Nutritionist as related to Nutrition Program requirements.
The parties hereto, for the considerations herein set forth,mutually agree as follows:
The Nutritional Consultant agrees to assume full responsibility for the following nutrition
consultation services:
n.
Responsibilities and functions shall include,but are not limited to,the following:
• Participate in developing menus with input from the advisory council;
• Ensure all menus as written meet nutritional criteria as required by DOEA;
• Approve all menus(as indicated by an authorizing signature on each posted
menu)4 weeks prior to implementation;
• Monitor at least annually every meal site using the Nutrition Compliance
Review Form;
• Participate in development and review of food service contract annually for
adherence to current nutritional requirements and delivery components of the
food service vendor contract;
• Participate in developing the annual and monthly Nutrition Education Plan
and coordinate the provision of nutrition education so that it is effective and
appropriate;
• Provide staff and volunteer training in areas of nutrition, food service
management and food safety;
• Participate in the development of client satisfaction preference assessment
tools, and review assessment of results;
• Provide nutrition counseling for clients,if nutrition service provider
authorizes it for clients that have high risk scores(any score higher than 5.5
on the assessment tool).
... ...... ........
Entirety of Agreement
This agreement ensures that these services are clearly and narrowly drafted in respect to
the matters covered above. This agreement enters into consideration of the mutual
covenants set forth herein and intending to be legally bound, the parties hereto agree as
follow:
Method of Payment:
Monroe County Social Services agrees to pay the Consultant at the rate of
Fees: On-site visits to Congregates Meal Sites $60 per hour
Preparation Time Off-site Work $60 per hour
Travel Time $60 per hour
IN WITNESS WHEREOF, the parties here Monroe County Social Services, Sheryl
Graham and the Nutritional Consultant Cathy Clark-Reyes, RD, LD/N have understood,
negotiated and accepted the terms listed in this contract as of the date and year above to
execute and renew this agreement.
Cathy Clark-Reyes, RD,fLD/N Sheryl Graham, MA,CWDP
Vendor/Dietitian Monroe County Social.'Services
Beginning Date 01/01/2013 End Date 1 2/31/2013
Mfl C NTY ;TT *
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ASS OUN ATTORNEY
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