Item C18 �
-
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:...December 11, 2013 Division: OMB
Bulk Item: Yes No Department: Grants Admin.
Staff Contact Person: Laura deLoach-Hartle
Ext: 4482 �
AGENDA ITEM WORDING: Ratification of execution of the Certificate of Acceptance of
Sub-grant Award for the Be The Change Monroe Youth Challenge Anti-Bullying and
Violence Prevention project, using funds provided under the FDLE Edward Byrne
Memorial Justice Assistance Grant program, for the period from October 1, 2013
through Septennber3U, 2014.
ITEM BACKGROUND: FDLE requires the Certification of Acceptance be completed and
returned within ]O days from the date ofaward. Federal funds are provided through
the Florida Department ofLaw Enforcement. The Substance Abuse Policy Advisory
Board (SAPAB) reviews proposals and makes recommendations toBOCC for local
funding of programs.
PREVIOUS RELEVANT BOC[ ACTION: Approval to apply for grant funds was provided
at the July 2013 meeting. The MOUvvith Be the Change ofThe Florida Keys Inc
provider of the program, is also on the agenda for this meeting. ' ''
CONTRACT/AGREEMENT CHANGES: 1None.
STAFF RECOMMENDATION: Approval
TOTAL COST: Indirect Cost: BUDGETED: Yes EH No
COST TO COUNTY: $0 SOURCE OF FUNDS: Federal, passed through
FDLE
DIFFERENTIAL OF LOCAL PREFERENCE:
REVENUE PRODUCING: Yes [7No AMOUNT PER MONTH
_7_____
YEA
APPROVED BY:COUNTY {}M8/PURCHASIN{] "SKMANAGEMENT
DOCUMENTATION: INCLUDED: 0 TO FOLLOW: FI NOT REQUIRED: Fl
DISPOSITION: ___ AGENDA ITEM #: ___
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Department of Law Effective Date: 10/01/13
Enforcement Expiration Date: 09Z30/14
Contract Purpose/Description: Funds provided through the Florida Degartment of Law
Enforcement. Friw;;rri Byrne Memorial justice Assistance Grant for the prgject entitled, Be
ith Challenge Anti-Bullyip-q and Violence Prevention.
Contract Manager: Laura deLoach-Hartle 4482 OMB/Grants Admin.
(Name) (Ext.) (Departm.ent)
for BOCC-mee- in2 on-.. 11/13 Agenda Deadline: 11/27/13
CONTRACT COSTS
Total Dollar Value of Contract: $28,543 Current Year Portion: 128-543.00
Budgeted? Yes X No Account Codes: 125-06055-530490-GG1401
Grant: $28,543
County Match: $0
ADDITIONAL COSTS
L
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director YesO NoR
Risk Management "I YesR No
O.M.B./Purchasing t�Az, �3 YesR Nod t(/Z,CWl s
County Attorney It t11q3 YesR Nog
Comments:—
OMB Form Revised 9/11/95 MCP #2
Revised 2/95
RE[c|VED 'ny 2 12013
FDLE
Flor�da Department of Business Support R�ck Scott, Govemor
Law Enforcernent Office of Criminal Justice Grants Parn Bondi,Attomey General
Post Office Box 1489 Jeff Atwater, Chief Financial Officer
Gerald M. Bailey Tallahassee, FL 32302-1489 Adam Putnam, Commissioner of Agriculturo
NOV 8 2013 The Honorable George Neugon
Mayor
Monroe County Board ofCommissioners
110O Simonton Street
Key West, FL 33040-3110
Re: Contract No. 2014JAG[-<NDMR-4-E5-185
Dear Mayor NeuAent
The Florida Department of Law Enforcement is pleased to award an Edward Byrne Memorial Justice Assistance
Grant to your unit of government in the amount of$28,543.00 for the project entitled, BE THE CHANGE: MONROE
YOUTH CHALLENGE ANTI-BULLYING AND VIOLENCE PREVENTION. These funds shall be utilized for the
purpose of reducing crime and improving public safety. A copy of the approved oubgnont application with the
referenced contract number io enclosed for your file. All correspondence with the Department should always refer to
the project number and title.
As you may be aware, information from subgrants and performance reports are currently provided to the Department
of Justice under the Performance Measurement Tool (PMT)and Federal Funding Accountability and Transparency
Act(FF&TA)to meet current federal transparency requirements. However,the State of Florida recently passed
legislation requiring all contracts, including grants for state or federal financial assistance, be provided to the
Department ofFinancial Services via the Florida Accountability Contract Tracking System(FACTS). This grant
contract and all subsequent correlating information including performance reports, expenditure reports, grant
amendments, etc.are provided to FACTS to meet requirements under Chapter 2013-54 and 2013-154 Laws of
Florida for transparency in government spending. |f this grant agreement contains confidential or exempt information
not subject to disclosure under the public records law, Chapter 119, F.S., (such as the names of personnel and
disclosure of equipment for certain undercover operations, etc.that may result/n officer names or other sensitive
information mn grant documents and expenditure reports)please contact the Office of Criminal Justice Grants for
information on requesting exemption from public records disclosure.
Please complete and return the enclosed Certification of Acceptance to the Office of Criminal Justice Grants within 30
calendar days from the date of award.This certificate constitutes official acceptance of the award and must be
received by the Department prior to the reimbursement of any project expenditures. VVe look forward to working with
you on this project. Please contact Planning Manager Annamarie Whatley at(850)617-1250 if you have any
questions or*e can beof further assistance.
0innena|y.
Petrinm Tuttle Herring
Administrator
PTH/a/
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
CERTIFICATE OF ACCEPTANCE OF GUBGRANTAWARD
The subgrantee,through its authorized representative, acknowledges receipt and acceptance of subgrant award
number 2014-JAGC-K8ONF-4-E5-185. in the amount of$28.543.O0.for a project entitled, BE THE CHANGE:
MONROE YOUTH CHALLENGE ANTI-BULLYING AND VIOLENCE PREVENTION,for the period of 10/01/2013
through 09/30/2014,to be implemented in accordance with the approved subgrant application, and subject to the
Florida Conditions and any special conditions governing this aubQront.
71,
"(Signature of SdWantee's Authorized 6ffi�#
(Typed Name�nd Title�6f Official)
(Name of Subgr ante e_�_
November 27 2813
FDa—te—of Acceptance)
MONROE COUNTY ATTORNEY
APPROVED AS OFORM:
ASS�STANT COUNTY ATTORNEY
Date
Rule Reference 11[)-9.008 C)CJG-012 (rev. June 2012\
8UBGRANT AWARD CERTIFICATE
8ubgrantee: Monroe County Board ofCommissioners
Date cfAward: I /02c( 3
Grant Period: From: 1001/2013 TO: 89/302014
Project Title: BE THE CHANGE: MONROE YOUTH CHALLENGE ANTI-BULLYING AND VIOLENCE PREVENTION
Grant Number: 2014JAGC-MONR4-E5-185
Federal Funds: $28.543.00
State Agency Match:
Local Agency Match: $O�0O
Total Project Cost: $28.543.0O
CFDA Number: 16.738
Award is hereby made in the amount and for the period shown above of a subgrant under Title I of the Omnibus
Crime Control and Safe Streets Act of 1968, P.L.90-351,as amended, and the Anti-Drug Abuse Actof1QO8. P.L.
100-690,to the above mentioned subgrantee and subject to any attached or special conditions.
This award io subject(o all applicable ru|eu, mgu|aUonn, and conditions aacontained in the Financial and
Administrative Guide for Grants, Guideline Manual 7100 1D. Office of Justice Progmmu, Common Rule for State and
Local Governments and A-87. or OMB Circulars Ar11Uory-102.au applicable, and A-21. in their entirety. |tisu|ao
subject to such further rules, regulations and policies as may be reasonably prescribed by the State or Federal
Government consistent with the purposes and authorization of P.L. 90-351, as amended, and P.L. 100-690.
This grant shall become effective on the beginning date of the grant period provided that within 30 days from the date
of award, a properly executed Certificate of Acceptance of Subgrant Award is returned to the Department.
Authorized Official
Petrina Tuttle Herring
Administrator
Date
( )This award ia subject to special conditions(uttaohed).
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
x � Ao;. „m,r� a„ ,.;Mr ...d,.wr�� µ.r,.waM,r�, �v.�✓.,w� M.R .,« .,,; ..:., ,,,,.� ,.�.,,.. ---.-.,,,,.»n„,,,..
Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: George Neugent
Title: Mayor
Address: 1100 Simonton Street
City: Key West
State: FL Zip: 33040-3110
Phone: 305-289-6039 Ext:
Fax: 305-872-9195
Email: neugent-george@monroecounty-fl.gov
Chief Financial Officer
Name: Amy Heavilin
Title: Clerk of Court
Address: 500 Whitehead Street
City: Key West
State: FL Zip: 33040-3110
Phone: 305-295-3130 Ext:
Fax:
Email: aheavilin@monroe-clerk.com
Application Ref# 2014-JAGC-2348 Section#1 Page 1 of 2
Contract 2014-JAGC-MONR-4-E5-185
Rule Reference I ID-9.006 OCJG-005(rev.October2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: George Neugent
Title: Mayor
Address: 1100 Simonton Street
City: Key West
State: FL Zip: 33040-3110
Phone: 305-289-6039 Ext:
Fax: 305-872-9195
Email: neugent-george@monroecounty-fl.gov
Project Director
Name: Laura Deloach-Hartle
Title: Senior Administrator-Grants& Special Projects
Address: 1100 Simonton Street
Room 2-285
City: Key West
State: FL Zip: 33040-3110
Phone: 305-292-4482 Ext:
Fax:
Email: deloachhartle-laura@monroecounty-fl.gov
Application Ref# 2014-JAGC-2348 Section#1 Page 2 of 2
Contract 2014-JAGC-MONR-4-E5-185
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
77
General Project Information
Project Title: BE THE CHANGE: MONROE YOUTH CHALLENGE ANTI-BULLYING
AND VIOLENCE PREVENTION
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 10/1/2013 End Date: 9/30/2014
Problem Identification
Monroe County, like most of the country, has seen a rising number of students feeling isolated,
distraught and hopeless due to being teased and bullying in our schools and within community -a
problem that social networking has exasperated. Suicide, cutting, truancy and use of drugs and
alcohol are seen as last resort solutions for our youth. BTC has taken the lead on this effort and
our programming is more necessary than ever.
Monroe County has relied on the school system and BTC to provide programming and
experiences to increase protective factors and decrease risk factors for youth. Unfortunately both
agencies will experience significant and unprecedented financial cuts impacting the delivery of
these programs:
-The County School system has eliminated the role of School Safety Administrator who previously
organized school-based prevention programs.
- Safe and Drug Free Schools funding has been eliminated and the Federal funds are only being
funneled to large-metro areas.
- Florida Learn and Serve was defunded nationally ?the School system and BTC partnered as
recipients in this grant since 2005.
- BTC will no longer receive the Education Consortium Grant funded since 2004
- BTC previously received a 20%cut from Monroe County on the HSAB grant
b. Problem Significance: Why is this problem significant to the applicant? Identify who is affected
by the problem including the specific types of individuals who contribute to and/or who are
negatively affected by the problem.
The philosophy that BTC utilizes when developing programming is that all youth are at risk of
making poor decisions and deserve the support of a caring community. We support all youth ages
0-20 and their parents with a focus on those who exhibit the need for help in self-development or
who exhibit risky behavior. Every youth in the county is encouraged to participate in our programs.
Certain stages in a child's life are specifically targeted, such as the transition age of 8-9 grade
where it is documented that students are at a greater risk of feeling isolated and may resort to
risky behaviors to"fit-in". At this age they are also at a greater risk of being bullied. We also target
children 0-4 and their parents because we recognize the importance of early child development,
the intense importance of their parenting, and how these elements will support school readiness.
Project Summary (Scope of Work)
Significance to the Community - BTC provides essential, asset building activities for youth in our
community. The main focuses for this project will be the following three initiatives.
1. BTC Playgroups- BTC will provide weekly public playgroups in two at-risk neighborhoods.
Monroe is a transient culture and these playgroups meet the needs of parents, children, schools,
and the community. Because they are held in common areas every week and are free, they attract
mothers with children from birth to school age where they easily and quickly build trusting
relationships. Through these relationships,
Application Ref# 2014-JAGC-2348 Section#2 Page 1 of 3
Contract 2014-JAGC-MONR-4-E5-
Rule Reference I I D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
information is transferred from community-based initiatives to population groups who do not
readily engage with public agencies or utilize services.
2 Middle School Programming - Prevention and transition programs will be devised specifically
for middle school youth and target the immediate needs of that population. Middle School years
are often the turning point for youth. Many students drop out of school shortly after ninth grade. A
spike in discipline incidents occur in the Gth-0th grade years. BTC believes targeting this age
group will provide the youth support to avoid risky behavior. Most programs are designed by high
school students who have benefited from BTC'a Leadership programs.
3 High School - 3 High School signature programs such as Challenge Day will be the catalyst to
involve youth from all walks of life to serve aa "Red Shirts"for BTC/BTC These youth will mentor
the middle school and elementary school students in the community and will actively take part in
leadership opportunities and service learning.
Contract 2O14-JAGC-K8ONR-4-E5-
nu|m Reference I Ine,ucmooJo-0n5(ew.October 20ws)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
[_,�_,____�.................
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Section Questions:
Question: Does the Subgrantee receive a single grant in the amount of$500,000 or more from
the U.S. Department of Justice?
Answer: No
Question: Does the Implementing Agency receive a single grant in the amount of$500,000 or
more from the U.S. Department of Justice?
Answer: No
Question: Part 1: In your business or organization's preceding completed fiscal year, did your
business or organization (the subgrantee) receive (1) 80 percent or more of your
annual gross revenues in U.S. federal contracts, subcontracts, loans, grants,
subgrants, and/or cooperative agreements; and (2) $25,000,000 or more in annual
gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants,
and/or cooperative agreements? If yes, answer"yes" or"no"to Part 2, below.
Answer: No
Question: Part 2: Does the public have access to information about the compensation of the
executives in your business or organization (the subgrantee) through periodic reports
filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C.
78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? If answer to
Part 1, above, was "no,"answer N/A.
Answer: N/A
Application Ref# 2014-JAGC-2348 Section#2 Page 3 of 3
Contract 2014-JAGC-MONR-4-E5-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 003 - Prevention and Education Programs
State Purpose Area: A-Accomplishments: Includes any accomplishments during the
reporting period.
Activity Description
Activity: Community Service
Target Group: Juveniles - Male or female*
Geographic Area: Rural
Location Type: County-Wide
Activity Description
Activity: Community Leader Meetings
Target Group: Community Leaders
Geographic Area: Rural
Location Type: County-Wide
Activity Description
Activity: Media Information
Target Group: Juveniles - Male or female"
Geographic Area: Rural
Location Type: County-Wide
Address(es) :
Big Pine academy
30220 Overseas Hwy
Big Pine Key , FL 33043
Coral Shores High School
89901 Overseas Highway
Tavernier , FL 33070
Horance OBryant Middle School
1105 Leon Street
Key West , FL 33040
Application Ref# 2014-JAGC-2348 Section#3 Page 1 of 8
Contract 2014-JAGC-MONR-4-E5-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Key Largo School
104801 Overseas
Key Largo , FL 33037
Key West High School
2100 Flagler Ave.
Key West , FL 33040
Kirk of the Keys
8877 Overseas hwy.
Marathon , FL 33050
Marathon High School
350 Sombrero Beach Rd
Marathon , FL 33050
Marathon Middle School
350 Sombrero Beach Rd.
Marathon , FL 33050
Monroe Youth Challenge
4800 Overseas Highway
Suite#6
Marathon , FL 33050
Plantation Key School
100 Lake Rd.
Tavernier , FL 33070
Roth Building
50 Highpoint Road
Tavernier , FL 33070
Sigsbee Charter School
939 Felton Rd
Key West , FL 33040
St. Columba Church
451 52nd Street Gulf
Marathon , FL 33050
Stanley Switlik School
3400 Overseas Highway
Marathon , FL 33050
Application Ref# 2014-JAGC-2348 Section#3 Page 2 of 8
Contract 2014-JAGC-MONR-4-E5-
Rule Reference 11D-9,006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
.,.���� w�mw�
Sugarloaf Schowd�ol
225 Crane Blvd.
Sugarloaf Key , FL 33042
Treasure Village Montessori
86731 Overseas Hwy
(MM86.7)
Islamorada , FL 33036
Activity Description
Activity: Mentoring
Target Group: Juveniles- Male or female*
Geographic Area: Rural
Location Type: County-Wide
Activity Description
Activity: Other
Target Group: Adults - Male or female*
Geographic Area: Rural
Location Type: County-Wide
Activity Questions:
Question: Please provide the type of activity.
Answer: Parenting Classes
Activity Description
Activity: Drug Free Events
Target Group: Juveniles - Male or female*
Geographic Area: Rural
Location Type: County-Wide
Objectives and Measures
Objective: Al - Report on program accomplishments
Measure: Part 1
Please briefly describe what your program's accomplishments will be. Please
include any benefits or changes to be observed as a result of JAG-funded activities,
such as program completion, or changes in attitudes, skills, knowledge, or
conditions. [500-character limit]
Application Ref# 2014-JAGC-2348 Section#3 Page 3 of 8
Contract 2014-JAGC-MONR-4-E5-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Goal: BTC/MYC will provide violence prevention programming to middle/high school
students. This will occur through Challenge Day, school assemblies, after-school
clubs, leadership classes, educational workshops and field trips. MYC will support
the development of youth prior to school through educational playgroups. This will
support parents through training to be effective, nurturing, teaching them to raise
their children in safe homes. Babies will experience active play encouraging school
readiness.
Objective: A2 - Report on usage of crimesolutions.gov Website
Measure: Part 1
Will you be using the crimesolutions.gov website?
Goal: No
Objective: A3 - Report on subgrants from grantees other than FDLE
Measure: Part 2
If yes, enter grantee organization or agency name.
Goal: N/A
Measure: Part 1
Are you a subrecipient of a JAG award from another JAG grantee (other than
FDLE)?An agency can be a primary recipient of a JAG award from BJA and a
subrecipient of a JAG award from another JAG award primary recipient. Do not
consider awards that you receive directly from USDOJ.
Goal: No
State Purpose Area: PE - Prevention and Education: Includes activities where individuals are
served, directly or indirectly. Activities may include one-time events,
services, or events and services that occur on a continual basis.
Activity Description
Activity: Prevention and Education
Target Group: Prevention and Education
Geographic Area: Rural
Location Type: School District
Objectives and Measures
Objective: PE1 - Report on JAG funding allocated for prevention and education
Measure: Part 1
How much JAG funding has been allocated for Prevention and Education? Please
report in dollars ($).
Application Ref# 2014-JAGC-2348 Section#3 Page 4 of 8
Contract 2014-JAGC-MONR-4-E5-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Goal.`__`
oal.`_ . `
Objective: PE2 - Provide prevention or education programs
Measure: Part 1
How many prevention or education programs will you implement?
Goal: 6
Measure: Part 2
Of the prevention or education programs to be implemented, how many will be
substance abuse prevention or education programs?
Goal: 3
Measure: Part 3
What types of prevention or education programs will you provide? In your response,
please list all that apply from the following choices: Anti-gang, Anti-drug, Cognitive,
Crime Prevention, Drug Prevention, Educational, Employment, Gang Resistance,
GED, Housing, Job Skills, Mental Health, Mentoring, Pro-social, Substance Abuse,
Truancy, Vocational, Other. Do not select other if your item fits into any of the
categories above. If other, state'other" and specify.
Goal: Parenting, High School Prevention and Leadership Building, Mentoring, Middle
School Prevention, Elementary Pro-Social programming, Truancy Prevention
Objective: PE3 - Serve participants in ongoing programs
Measure: Part 1
How many participants will the program serve? Please report the number of
participants for ongoing programs and not one-time events.
Goal: 1800
Objective: PE4 - Develop prevention or education program materials
Measure: Part 1
How many types of prevention or education program materials will be developed?
Please report the number of distinct types of materials developed. In your response,
please list all that apply and the number of each from the following choices:
Brochures, Pamphlets, and Posters;
Presentations;
E-mails;
Webinars;
Websites;
Web-based presentations;
Other. Do not select other if your item fits into any of the categories above. If other,
state'other"and specify.
Application Ref# 2014-JAGC-2348 Section#3 Page 5 of 8
Contract 2014-JAGC-MONR-4-E5-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Iry
Newsle
ters
th parenting
Goal:� Youth created dlpresentationlonoanti-bullying and vole nce prevention.
outh onw ing or our ebsites,
Measure: Part 2
Of the prevention or education program materials to be developed, how many types
will be related to substance abuse? Please report the number of distinct types of
materials to be developed. In your response, please list all that apply and the number
of each from the following choices:
How many types of prevention or education program materials have been developed
during the reporting period? Please report the number of distinct types of materials
developed. In your response, please list all that apply and the number of each from
the following choices:
Brochures, Pamphlets, and Posters;
Presentations;
E-mails;
Webinars;
Websites;
Web-based presentations;
Other. Do not select other if your item fits into any of the categories above. If other,
state "other"and specify.
Goal: 1 Newsletter to support Spring Programming
Measure: Part 3
How many educational activities and materials will be disseminated? Please report
the total number of materials to be distributed (not the number of copies), such as
brochures, pamphlets, and posters.
Goal: 5
Measure: Part 4
Where will the materials be disseminated? In your response, please list all that apply
from the following choices:
Events Targeting Youth and Teens,
Government Agencies,
Schools,
Youth Groups,
Other. Do not select other if your item fits into any of the categories above. If other,
state "other" and specify.
Goal: Schools, Youth Groups, Parents, Churches, Festivals (i.e. Seafood and Children's
Day, etc.)
Measure: Part 5
What other prevention-related or educational media will be used to disseminate
prevention and education information? In your response, please list all that apply
from the following choices:
Listserv,
Radio (Advertisements or Program Specials),
Application Ref# 2014-JAGC-2348 Section#3 Page 6 of 8
Contract 2014-JAGC-MONR-4-E5-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Social Media (e.g., Facebook, Twitter),
Television Advertisement(Commercial, Public Service Announcement[PSA], or
Special),
Webinars,
Other. Do not select other if your item fits into any of the categories. If other, state
'other"and specify.
Goal: Social Media, Listserv, School Announcements, PSA, Newsprint, Website
Application Ref# 2014-JAGC-2348 Section#3 Page 7 of 8
Contract 2014-JAGC-MONR-4-E5-
Rule Reference 11 D-M06 OCJG-005(rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
1
Section Questions: �M
Question: If"other"was selected for the geographic area, please describe.
Answer: n/a
Question: If"other"was selected for location type, please describe.
Answer: n/a
Application Ref# 2014-JAGC-2348 Section#3 Page 8 of 8
Contract 2014-JAGC-MONR-4-E5-
Rute Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
i
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR/Vendor Number: 596000749
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $28,543.00 $0.00 $28,543.00
Expenses $0.00 $0.00 $0.00
Operating Capital $0.00 $0.00 $0.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
--Totals -- $28,543.00 $0.00 $28,543.00
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? No
Application Ref# 2014-JAGC-2348 Section#4 Page 1 of 3
Contract 2014-JAGC-MONR-4-E5-
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Budget Narrative:
Contractual Services:
Prevention Activity Coordinator
&After School Club Leaders$21,343
$20 per hour X 1067.15 hours
Playgroup Leaders$4,400
$20 per hour X 220 hours
Administrative Support for Prevention Program $2,800
$20 per hour X 140 hours
Total Units of service 1427,15 Hours
CONTRACT: Monroe County will execute a contract with Be The Change Inc. for the Monroe
Youth Challenge Program for the period of October 1, 2013 through September 30, 2014. A copy
of the contract will be sent to FDLE.
Application Ref# 2014-JAGC-2348 Section#4 Page 2 of 3
Contract 2014-JAGC-MONR-4-E5-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section Questions:
Question: If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer: N/A
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: N/A
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriffs office.
Answer: N/A
Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: N/A
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: Contractual Services:
Prevention Activity Coordinator
&After School Club Leaders$21,343
$20 per hour X 1067.15 hours
Playgroup Leaders$4,400
$20 per hour X 220 hours
Administrative Support for Prevention Program $2,800
$20 per hour X 140 hours
Total Units of service 1427.15 Hours
Unit Cost: $20
Total: $28,543
Application Ref# 2014-JAGC-2348 Section#4 Page 3 of 3
Contract 2014-JAGC-MONR-4-E5-
Rule Reference 11 D-9.006 OCJG-005(rev,October 2005)
Po n
Florida Department of Law Enforcement
Office of Criminal Justice Grants
Post Office Box 1489 Tallahassee, Florida 32302-1489 (850)617-1250 eriminaljustice(oii idle state fl us
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
STANDARD CONDITIONS
SFY2014]AG Standard Conditions Page 1 of 22
Rev. 09/2013
Conditions of agreement requiring compliance by units of local government (oubgrant reoipienba),
implementing aQenokso, and state agencies upon signed acceptance of the subonant award appear in
this section. Upon approval of this subonant, the approved application and -* following banno of
conditions will become binding. Failure to comply with provisions of this agreement will result in
required corrective action up to and including project costs being disallowed and termination of the
project, as specified in item 18of this section.
1. All SubQront Recipients must comply with the financial and administrative requirements set
forth in the current edition of the Q.S. Department of Justice, Office of Justice Programs
(OJP) Financial Guide (Financial Guide)
the Edward Byrne Memorial Justice Assistance Grant (JAG) program guidance
(www.bia.gov/ProgramDetails.aspx?Prpqram ID=59 ) as well as Federal statutes, regulations,
policies, guidelines and requirements and Florida laws and regulations including but not
limited to:
• Florida Administrative Code, Chapter 11D-9, "Edward Byrne Memorial State and Local
Law Enforcement Assistance Formula Grant PmoQramm":
• Office of Management and Budget(<]A8B) Circulars:
o A'21 (2 CFR220). "Cost Principles for Educational
o A-D7 (3CFR225). "Cost Principles for State, Local and Indian Tribal Governments"
o A-102, "Grants and Cooperative Agreements with State and Local Governments"
n A-110 (2 CFR 215)' "Uniform Administrative Requirements for Grants and
Cooperative Agreements"
o A-i22 (2CFR230). "Cost Principles for Non-Profit Organizations"
n A-12%, "Audits of States, Local Governments, and Non-Profit Organizations"
• Code uf Federal Regulations:
o 2CFRt75.15(b), "Award Term for Trafficking inPersons"
o 28 [FR3D. "Equal Treatment for Faith-Based Organizations"
o 28 CFR GG^ "U.S. Department of Justice Common Rule for State And Local
Governments" (Common Rule)
n 28 CFR 83, "Govern me nt-Wide Requirements for Drug-Free Workplace (Grants)"
o 2DCFR1D, 23, 23, 3D, 35,42, 61' and G3
° Public Law 109-1$2, Title XI—Department ofJustice Reauthorization, Subtitle B--|mmprovin@
the Department of Justice's Grant Programs, Chapter 1—Assisting Levv Enforcement and
Criminal Justice Agencies, Sec. 1111. Merger ufByrne Grant Program and Local Law
Enforcement Block Grant Program:
.
" United States Code:
o 42U.S.C. 3711 etseq, "Omnibus Crime Control and Safe Streets Act of1SG8"
� State of Florida General Records Schedule GS1-SL for Stab* and Local Government
Agencies:
2. Requirements for Contractors ofSuhgrant Recipients
The subgnent recipient assures the compliance of all contractors with the applicable provisions of
Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S,C� 3711
et seq, at ; the provisions of the current edition of the Office of Justice
Programs Financial Guide
(www.ojp.usdoj.gov/financialguide/index.htm); and all other
applicable federal and state |ews, nrderm, cirou|ans, orregulations. -----
3. Allowable Costs
a� Allowance for costs incurred under the subgrant shall be determined according to the general
principles and standards for selected cost items set forth in the Office of Justice Programs
Financial Guide, U.S. Department ofJustice Common Rule for State And Local Governments
and federal Dk8B Circular A-87. "Cost Principles for Stehe. Local and Indian Tribal
Governments,"or OMB Circular A-21, "Cost Principles for Educational Institutions."
b, All procedures employed in the use of federal funds for any procurement shall be according
to U.S. Department ofJustice Common Rule for State and Local Governments. o/ OMB
Circular A-11O. or OMB {}irou|arA-1O2. and Florida law to be eligible for reimbursement.
4. Reports
e Project Performance Reports
(1) Reporting Time Frames: The subgnan{ recipient shall submit Quarterly Project
Performance Reports to the Florida Department of Law Enforcement, hereafter known as
the Department, within fifteen (15) days after the end of the reporting period. in addition,
if the eubgnsnt award period is extended beyond the "original" project period, additional
Quarterly Project Performance Reports shall besubmitted.
Failure to submit Quarterly Performance Reports that are complete, accurate, and timely
may result in sanctions, as specified in item 18. Performance of Agreement Provisions.
(2) Report Contents: Performance Reports must include a response to all objectives included
in your subQnsnL A detailed response in required in the narrative portion for yes/no
performance objectives. The narrative must also reflect on accomplishments for the
quarter and identify problems with project implementation and address actions being
taken to resolve the problems. Additional information may be required if necessary to
comply with federal reporting requirements.
(3) Submission: Performance Reports may be submitted by the Project Director, Application
Manager, or Performance Contacts.
b, Financial Reports
(1) Project Expenditure Reports
(a) The oubAnant recipient shall have a choice of submitting either a Monthly or a
Quarterly Project Expenditure Report to the Department. Project Expenditure
Reports are due thirty (30) days after the end of the reporting period. In addition, if
the mubgrantawand period is extended, additional Project Expenditure Reports shall
be submitted.
(b) All project expenditures for reimbursement of subQnynt recipient costs shall be
submitted on the Project Expenditure Report Forms prescribed and provided by the
Office of Criminal Justice Grants (DCJ8) through the 8ubgnant Information
Management ON-line(8|MDN) system.
(c) All Project Expenditure Reports shall be submitted in sufficient detail for proper pre-
audit and poat-audit.
(d) Before the "final" Project Expenditure Report will be processed, the subgnani
recipient must submit to the Department all outstanding project reports and must
have satisfied all special conditions. Failure to comply with the above provisions
shall result in forfeiture ofreimbursement.
(e) Reports are hnbe submitted even when no reimbursement io being requested.
(f) The report must be electronically signed by the subgrant recipient mimplementing
agency's Chief Financial Officer orthe Chief Financial Officer designee.
(2) Financial Closeout Audit
(a) The Financial Closeout Audit eho|| be submitted to the Department within forty-five
(45)days of the mubgnant expiration date.
(b) The Financial Closeout Audit must be electronically signed by the subgnant recipient
or implementing agency's Chief Financial Officer or the Chief Financial Officer
designee.
(3) Project Generated Income (PG|)
(a) If opp|ioob|e, the aubgrant recipient shall submit Quarterly PG| Earnings and
Expenditures Reports to the Department within thirty (30) days after the end of the
reporting period covering subgnant project generated income and expenditures
during the previous quarter. |f any PG| remains unspent after the subgoant ends, the
subgnontneoipient must continue submitting quarterly PG| reports until all funds are
expended. (See Item 11. Program |ncomo.)
(b) PG| Earnings and Expenditures reports must be electronically signed by the oubgnynt
recipient or implementing agency's chief financial officer orthe chief financial officer's
designee.
o, Other Reports
The subQnani recipient shall report to the Uniform Crime Report and other reports as may be
reasonably required by the Department.
5. Fiscal Control and Fund Accounting Procedures
a All expenditures and cost accounting of funds shall conform to the Office of Justice
Programs Financial Guide. the Common Rule, and DKAB Circulars A-21. A-87. and A,110.
orAr1O2 as app|ioab|e, in their entirety.
b� The subgrant recipient ia required toestablish and maintain adequate accounting systems
and financial records and to accurately account for funds awarded to them. As a oubgnant
recipient, you must have e financial management system |n place that is able h7 record and
report on the recoipt, ob|i8ation, and expenditure of grant funds. An adequate accounting
system for a subgrant recipient must be able to accommodate a fund and account structure
to separately track neceipta, expenditunes, assets, and liabilities for ovvards, prograrns, and
subgrontracipients.
c, All funds spent on this project shall be disbursed according to provisions of the p ect
budget asapprovedbytheDepa�nnenL '
d� All funds not spent in accordance with this agreement shall be subject to repayment by the
subgnantrecipienL
G. Payment Contingent on Appropriation and Available Funds
The State of Florida's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the Florida Legislature. Fudhermure, the obligation of the State of
Florida to reimburse subgrent recipients for incurred costs is subject to available federal funds.
T. Obligation ofSubgnant Recipient Funds
Subgnantfunds shall not under any circumstances be obligated prior to the effective date, or
subsequent to the termination daha, of the aubgnant award period. Only project costs incurred on
or after the effective date, and on or prior to the termination dote of the subgrant recipient's
project are eligible for reimbursement. All payments must be completed within thirty (30) days of
the end of the subgrentperiod.
8. Advance Funding
Advance funding may be provided to a subgront recipient upon a written request to the
Department. The request must be electronically signed by the subgrant recipient or implementing
agency's Chief Financial Officer or the Chief Financial Officer designee.
9. Trust Funds
a. The unit oflocal government must establish a trust fund in which to deposit JAG funds.
The trust fund may or may not bean interest bearing account.
b The account may earn intenest, but any earned interest must be used for program purposes
and expended before the federal grant period end date. Any unexpended interest
remaining otthe end of the federal grant period must be submitted to the Office ofCriminal
Justice Grants for transmittal to the Bureau of Justice Assistance.
10. Travel and Training
The cost of all travel shall be reimbursed according to the subgnant recipient's written travel
policy. If the aubgnant recipient does not have a written travel po|icy, cost of all travel will be
reimbursed according to State ufFlorida Travel Guidelines § 112.001. Fla. Stat.
11. Program Income(also known ms Project Generated Income)
a All income generated as o direct result of aubgnant project shall be deemed program
income.
b. Any project that will potentially earn PG| must submit an Earnings and Expenditures Report
to report how much PG| was earned during each quarter. A report must be submitted each
quarter even if no PG| was earned or expended. PG| Earnings and Expenditures reports
must be electronically signed by the aubgrant recipient orimplementing agency's Chief
Financial Officer or the Chief Financial Officer designee.
c. PG( expenditures require prior written approval from the Office of Criminal Justice Grants
Program income must be used for the purposes of and under the conditions applicable to
the award. If the cost is a||ovvob|e under the federal grant prognam, then the cost would be
allowable using program income. PG| budget requests must be signed by the subgrant
recipient or implementing agency's Chief Financial Officer or the Chief Financial [)f5oar
designee.
d� Program income should be used as earned and expended as soon as possible, Any
unexpended PG| remaining at the end of the federal grant period must be submitted to
OCJG for transmittal to the Bureau of Justice Assistance.
12. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment
of a consultant when the consultant's rate exceeds $450 (excluding travel and subsistence costs)
per eight-hour day. /\ detailed justification must be submitted to and approved by FDLE prior to
obligation or expenditures of such funds. Approval shall be based upon the contract's
compliance with requirements found in the Financial Guide. the Common Ru|e, and in applicable
state statutes. The Department's approval of the subgnant recipient agreement does not
constitute approval of consultant contracts. If consultants are hired through a competitive bidding
process (not sole uource). the$45O threshold does not apply.
13. Property Accountability
a. The subgnsnt recipient agrees to use all non-expendable property for criminal justice
purposes during its useful life or dispose of it pursuant to § 274. Ha. StaL
b� The subgnant recipient shall establish and administer a system to proteot, preserve, use,
maintain and dispose of any property furnished to it by the Department or purchased
pursuant to this agreement according to federal property management standards set forth in
the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for
State and Local Governments or the federal OMB Circular A-110 or /\-102. as applicable.
This obligation continues as long as the subgnant recipient retains the property.
notwithstanding expiration of this agreement.
14. Ownership of Data and Creative K8atehm|
Ownership of material, disoovaries, inventions, and results developed, pnoduced, or discovered
subordinate to this agreement in governed by the terms of the Office of Justice Programs
Financial Guide (as amended), and the U.S. Department of Justice Common Rule for State and
Local Governments, orthe federal OMB Cirou|arA-11UorA-1O2. asapplicable.
15' Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and authorize others to use, for federal government purposes:
a. The copyright in any work developed under an award orsubaward. and
b. Any rights of copyright to which a oubgrant recipient
or subrecipient purchases ownership
with support funded under this grant agreement.
16. Patents
If any program produces patentable itemo, patent rights, prooesaea, or inventions, in the course
of work sponsored by the federal award or subaward funds, such facts must be promptly and fully
reported to the awarding agency.
a Unless there ima prior agreement between the subgnant recipient and the Department on
disposition of such items, the Department may determine whether protection on the invention
or discovery will besought.
b, The Department will also determine how rights in the invention or discovery (including rights
under any patents issued) will be allocated and administered in order to protect the public
interest consistent with "Government Patent Policy" ("President's Memorandum for Heads of
Executive Departments and Agennies." dated August 23. 1971, and statement of
Government patent policy, as printed in3G Federal Register 1G83Q).
c. Government regulations have been issued in Title 37 CFR Part4O1 by the U.S Department
of Commerce.
17. Publication or Printing of Reports
The aubQnant recipient shall submit for review and approval one copy of any cunicu|a, training
materials, or any other whttenmateha|sthotwiUbepub|iahed. ino|udingweb-basedmateha|sand
web site content, through funds from this grant at least thirty (30) days prior to the targeted
dissemination date The oubgrantee understands and agrees that any training materials
developed or delivered with grant funding must adhere to the (}JPTnaining Guiding Principles for
Grantees and Subgrantees available at
SFY2014 JAG Standard Conditions Page 6 of 22
Rev. 09/2013
All materials publicizing or resulting from award activities shall contain the following statements:
"This project was supported by Grant No. [contact the Offiom of Criminal Justice Grants for award
numbed awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a
component of the Office of Justice Prognams, which also includes the Bureau of Justice Statistics,
the National Institute of Justice, the Office of Juvenile Justice and Delinquency Pn*vendon, the
Office for Victims of Crime, and the Office of Sex Offender Sentencing, K8onitoring, Apprehending,
Registering, and Tracking. Points of view or opinions in this document are those of the author and
do not necessarily represent the official position or policies of the U.S. Department of Justice."
18. Audit
a. Subgrant recipients that expend $500.000 or more in a year in federal awards shall have a
single or program-specific audit conducted for that year. The audit shall be performed in
accordance with the federal OMB Circu|arA-133 and other applicable federal law, The
contract for this agreement shall be identified in the Schedule of Federal Financial Assistance
in the subject audit. The contract shall be identified os federal funds passed through the
Florida Department ofLaw Enforcement and include the contract number, CFDAnumber.
award amount, contract pehod, funds received and disbursed. When applicable, the
subgn*nt recipient shall submit an annual financial audit that meets the requirements of
§ 11.45. Fla. GhaL . "Definitions; duties; authorities; reports; rules."; § 215.97. Fla, StaL.
"Florida Single Audit Act"; and Rules of the Auditor General, Chapter 10.550. "Local
Governmental Entity Audits" and Chapter 10.650. "Florida Single Audit Act Audits Nonprofit
and For-Profit Organizadono.^
b� A complete audit report that covers any portion of the effective dates of this agreement must
be submitted within 30 days after its connp|etiVn, but no later than nine (Q) months after the
audit period. In order to be complete, the submitted report shall include any management
letters issued separately and management's written response to all findinQa, both audit report
and management letter findings. Incomplete audit reports will not be accepted by the
Department.
o� The subgnant recipient shall have all audits completed by an Independent Public Accountant
(IPA), The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d, The subgnant recipient shall take appropriate corrective action within six (G) months of the
issue date of the audit report in instances of noncompliance with federal laws and
regulations.
e, The subgnsnt recipient eho|| ensure that audit working papers are made available to the
Deportment, or its daeignee, upon request for a period of three (3) yearn from the date the
audit report is isaued, unless extended in writing by the Department.
f. Subgrant recipients that expend less than $500,000 in federal awards during a fiscal year are
exempt from the audit requirements of OMB Cirou|arA-133 for that fiscal year. In this case,
written notihnaUon, which can be in the form of the ~Certification of Audit Exemptioo" form,
shall be provided to the Department by the Chief Financial Officer, or designee, that the
aubgrant recipient is exempt. This notice ahu|| be provided to the Department no later than
March 1 following the end ofthe fiscal year.
g, If this agreement is closed out without an audit, the Department reserves the right to recover
any disallowed costs identified inan audit completed after such closeout.
h� A scanned copy of the completed audit reports or a link to the electronic audit report should
be sent via email to i i or mailed tn the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
Post Office Box 1488
Tallahassee, Florida 323O2-148Q
19. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the
subOrant recipient, the aubgnsntreoipiunCs consultants and supp|iens, or both. the Department
shall impose sanctions it deems appropriate including withholding payments and oanceUation,
termination, or suspension of the agreement in whole or in part. In such event. the Department
shall notify the subgrant recipient of its decision thirty (30) days in advance of the effective date of
such sanction, The subgnant recipient shall be paid only for those services satisfactorily
performed prior to the effective date of such sanction.
20' Commencement ofProject
a. If project is not operational within SO days of the original start date of the award period, the
sub0nant recipient must report by letter to the Department the steps taken to initiate the
project, the reasons for delay, and the expected start date.
b, If a project isnotopensUonu| vvithinSOdaysoftheorigina| startdateoftheawardperiod. the
subgnant recipient must submit a second statement to the Department explaining the
implementation delay.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for
delay is justified or oha||. at its diacneUon, unilaterally terminate this agreement and re-
obligate subgnsntfunda to other Department approved projects. The Departnnont, where
warranted by extenuating circumstances, may extend the starting date of the projectpaotthe
ninety (SO) day periud, but only by formal written adjustment tothis agreement.
21. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by
reason of any failure in pedbnnonue of this agreement according to its terms (including any
failure by the subgnant recipient to make progress in the execution of work hereunder which
endangers such performance) if such failure arises out ofcauses beyond the control and
without the fault ornegligence of the subgnantreoipienL Such causes inc|ude, but are not
limited to, acts of God or of the public enenny, acts of the government in either its sovereign
or contractual oapaciiy, firea, floods, epidemiue, quarantine n*stricUons, sbikeo, freight
embarQoem, and unusually severe weather, but in every case, the failure to perform shall be
beyond the control and without the fault or negligence of the subgrant recipient.
b, If failure to perform is caused by failure of consultant to perform or make progrese, and if
such failure arises out of causes beyond the control of subgrant recipient and consultant, and
without fault or negligence of either of them, the subgnant recipient shall not be deemed in
default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other
sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or
services from other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient. the Department shall ascertain the facts and the
extent of such tsi|una. and if the Department determines that any failure to perform was
occasioned by one or more said causes, the delivery schedule shall be revised accordingly.
22' Written Approval of Changes in this Approved Agreement(Grant Adjustments)
e. Subgrant recipients must obtain prior approval from the Department for major substantive
changes such as changes in project activities, target popu|ations, service providers,
implementation ocheduleo, project director, and deo�noorresearch plans Set hz�h in the
approvedagreementandfnranybudgetchangeeMhsd-will transfer more than 1O96of the total
budget between budget categories.
b� Subonant recipients may transfer up to 1096 of the bzba| budget between current, approved
budget natagohenvvithout ph -
prior as long as the funds are transferred to n existing
line item.
c Under no circumstances can transfers of funds increase the total budgeted award.
d� Requests for changes to the subQnant agreement must be electronically signed by the
subgrant recipient or implementing agency's chief official or the chief official's designee.
e Any certifications required for the requested ohanges, such as Sn|a Source, ADP
Justification, Privacy Certification forms, and Confidential Funds certifications, must be
signed by the subgrant recipient or implementing agency chief official or someone
with
formal, written signature authority for the chief official.
''' ''~
23. Disputes and Appeals
a The Department shall make its decision in writing when responding to any diapuhao
disagreements, or questions of fact arising under this agreement and shall distribute its
response toall concerned parties. The subgrant recipient shall proceed diligently with the
performance of this agreement according to the Department's decision,
b, If the subgrant recipient appeals the Department's decision, the appeal also shall be made in
writing within twenty-one (21) calendar days tothe Department's clerk (agency clerk). The
subgnant recipient's right ho appeal the Department's decision is contained in § 12O Fla. Sbat
and in procedures set forth in Rule 28-106.104. Florida Administrative Code '�ai|ure —
Fla.
^~
GtaL,
24. Conferences and Inspection ofWork
Conferences may be held at the request of any party to this agreement. At any time, e
reproaontabveoftheDepadment. oftheU.S. Depa�mentofJustioe. ortheAuditorBeneca| of the
State of Florida, have the right of visiting the project site to monitor, inspect and assess work
performed under this agreement.
25. Access toRecords
a, The Florida Department of Law Enforcement, the Auditor General of the State of Florida, the
U.S. Department of Justice, the U.S. Comptroller General or any of their duly authorized
reprooenbstives, shall have eooeas to books, documents, papers and records of the subg nant
recipient, implementing agency and cnntraotocontractorsfor the purpose of audit and examination
according to the Financial Guide and the Common Rule.
b. The Department reserves the right to unilaterally terminate this agreement if the subgnant
reoipiant, implementing agency, or contractor refuses toallow public access hnall documents
papera, letters, or other materials subject to provisions of § 119. Fla. SLat., and made or
'
received by the subgrant recipient or its contractor in conjunction with this agreement.
c The nubgnant recipient will give the awarding agency or the General Accounting Offica
through any authorized roprosentative, access to and the right to examine all paper or
'
electronic records related to the financial assistance.
26. Retention ofRecords
The subgrant recipient shall maintain all records and documents for a minimum of five (5) years from
the date of the final financial statement and be available for audit and public disclosure upon request
of duly authorized persons. The subgrent recipient shall comply with State of Florida General
Records Schedule GS1-8L for State and Local Government Agencies:
27. Personnel Changes
Upon implementation of the pnojeot, in the event there is a change in Chief Officials for the
SubQnsnt recipient or Implementing Aoency, project staff must notify the help desk for FDLE'e
online grants management system, S|K8ON (Subgrant |nfnnnabon ManagementOn|ine) so that
the organization can be updated in 8|K8DN. If the project director ohanges, a grant adjustment
must beentered in S|K8ON to reflect the change.
28. Background Check
Whenever a background screening for employment or a background security check is required by
law for emp|oymant, unless otherwise provided by |aw, the provisions of § 435. Fla. Stst. shall
apply,
m. All positions in programs providing care to chi|dren, the developmentally disab|ed, or
vulnerable adults for 15 hours or more per week; all permanent and temporary employee
positions of the central abuse hotline; and all persons working under contract who have
access to abuse records are deemed to be persons and positions of special trust or
responsibility and require employment screening pursuant to §435. Ha. ShaL, using the level
2 standards set forth in that chapter.
b� All employees in positions designated by law as positions of trust or responsibility shall be
required to undergo security background investigations as a condition of employment and
continued employment. For the purposes of the aubsaotion, security background
investigations shall include, but not be limited to, employment history checks, fingerprinting
for all purposes and checks in this subsection, statewide criminal and juvenile records checks
through the Florida Department of Law Enfnroement, and federal criminal records checks
through the Federal Bureau of Investigation, and may include local criminal records checks
through |one| law enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and
who refuses to cooperate in such investigation or refuses to submit fingerprints shall be
disqualified for employment in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing
agency or employee. When fingerprinting is requinad, the fingerprints of the employee
or applicant for employment shall be taken by the employing agency or by an
authorized |avv enforcement officer and submitted to the Department of Lew
Enforcement for processing and forwarding, when requested by the employing agency,
bz the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Lovv Enforcement for any costs incurred by it in the
processing of the fingerprints.
23. Drug Court Projects
A Drug Court Project must comply with § 397.334. Fla. Stet.. "Treatment-Based Drug Court
Programs."
30. Overtime for Law Enforcement Personnel
Prior to obligating fundshomthisavvardtnsupportoverbmebv �wonforoemento�cers theDepartment of Justice encourages consultation with all aUiod'components of the criminal
do~
U.S.
a/ jus
system in the affected jurisdiction. The purpose of this consultation is to anticipate a- '~'
and' plan ~
systemic impacts such as increased court dockets and the need for detention space,
31. Criminal Intelligence System
e, The subgnant recipient agrees that any information technology system funded orsupported
by the Office of Justice Programs funds will comply with 28 C,FR Part23 Criminal~
Intelligence Systems Operating Po|iciea, if the Office of Justice Programs determines this
regulation tobeapplicable. Shou|dthe {)f5oeofJustioePnogramnde-�nnine28 'C.F.R. Part23tobe app|ioab|e, the Df�ceofJusdoe Programs may, otito -discretion, perform audits of
the nyetem, as per 28 C.F�R, 23.20(g). Should any violation of 28 C.— �
P� 2^ c--r, the
oubgrant recipient may be � 'n�d �sper42U���C� 378Qg(c)-(d)� Theaubgnsntoaoi�i '-n' '''ay
sat
isfy fine with federal funds.
b. The eubgnantee understands and agrees that no awarded funds may be used to maintain or
establish e computer network un|naa such network blocks the viewing, downloading, and
exchanging of pornography. In doing so the uubgrentee agrees the these restrictions will not
limit the use of awarded funds necessary for any fedena|, sUate, tribal, or local law
enforcement agency orany other entity carrying out criminal inveatigationa, prosecutions or
adjudication activities.
'' '
32. Confidential Funds
/\ signed certification that the project director or the head of the Implementing Agency has read
understands, and agrees to abide by all of the conditions for confidential funds as set fo�hinthe
`
effective edition of the Office of Justice Programs Financial Guide is required from all projects that
are involved with confidential funds, The signed certification must be submitted at the time
grant application,
~
33. Civil Rights Compliance
a. Federal laws prohibit recipients of financial assistance from discriminating on the basis of
race, color, national ohQin, ne|igion, sex, disabi|/ty, or age in funded programs Crime
Control All
oubgnantrecipiente. implementing ogenuies, and contractors must uornp|ywith any applicable
b|e
etstuhori|y-imposed nondiscrimination naquin*ments, which may include the Omnibus
Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime ' ~^ `42
U�&C. § 1UGO4(o)); The Juvenile Justice and Delinquency Pnavend �Prevention U.S.C.
§ 5672(b)); the Civil Rights Act of 1064 (42 U�SU.S.C. -� 2000d)- the Rehabilitation Act ` 973
'
(29 U�&C. § 7 94); the Americans with Oiaebi|iDisabilities Act of 1960 (42 U.S.C. � 12131-3
^ )' the
EduoadunAmendments of1972 (20 U.S.C. -C� §§1681. 1683. 1685-88); h� ' ^o Discrimination
Act Act of 1075 (42 U.S.C. §§ 6101-07); and Department of Justice
~ - Non-Discrimination
� ~
Regulations 28 CFR Part 42,- see Ex Order 13279 (equal protection of the laws
Uaaedand communhxorgan�at�ns). - faith
-
based FDLE does not discriminate on the basis of race, color, religion, national origin, sex, disabUity
or age in the delivery of services orbenef�sorinemp|oyrnenL The eubQnant recipient must
"
notify program participants and beneficiaries that it does not discriminate on the basis ofna
oo|or, national origin' re|igion, sex, disability, and age in the delivery of services or benefits or
~~~'
|n employment practices.
c Subgrant recipients are responsible for ensuring that contractors, vendors and agencies to
whom they pesa�hroughfunds are inconnp|iancevvith all Civil Rights requirements and that
the uontractors, vendors, and agencies are aware that they may file o discrimination
complaint with the subgrant recipient. with FDLE, or with the Office for Civil Rights and how to
do so.
d, Equal Employment Opportunity Plans
(1) Asubonant recipient or implementing agency must develop on EEO Plan if it has 50 or
more employees and it has received any single award of $26.00U or more from the
Department of Justice. The plan must be prepared using the on-line short form at
must be retained by the aubOnant
/eup/e/u o/ implementing agency, and must be available for review or audit. The
organization must also submit an EEO Certification toFDLE.
(2) If the subgrant recipient or implementing agency is required to prepare an EEO Plan and
has received any single award of 3500.000 or more from the Department of Justice, it
must submit its plan tu the Department of Justice for approval. A copy of the Department
of Justice approval letter must be submitted to FDLE. The approval letter expires two
years from the date of the letter.
(3) /\oubgnant recipient or implementing agency iaexempt from the EEO Plan requirement if
it is has fewer than 50 employees or if it does not receive any single award of$25,000 or
more from the Department of Justice or if it is a nonprofit organization, e medical or
educational inedtution, or on Indian Tribe. If an organization is exempt from the EEO
Plan requirement, it must submit an EEO Certification toFDLE.
(4) The subgrant recipient and implementing agency acknowledge that failure to comply with
EEO Requirements within GO days of the project start date may result in suspension or
termination of funding, until such time aaitisincompliance.
e, In the event a federal or state court or federal or state administrative agency makes a finding
of discrimination after due process hearing on the grounds of race, on|or, ne|iQion, national
origin, aex, or disability against a recipient of funda, the recipient will forward a copy of the
finding to FDLE and to the Office for Civil Rights. Office of Justice Programs.
[ In accordance with federal civil rights |avvn, the oubgrant recipient shall not retaliate against
individuals for taking action or participating in action to secure rights protected by these laws.
g, Subgrant recipients must include comprehensive Civil Rig hts/Nondisurimination Provisions in
all contracts funded by the mubgxantrecipient.
h, If the subgrent recipient or any of its emp/oyees, contnaob)no, vendom, or program
beneficiaries has a discrimination comp|aint, they may file a complaint with the subgnant
recipient. with FDLE or with the Office for Civil Rights. Discrimination complaints may be
submitted to FOLE at {}Mice of the Inspector General, Post Office Box 1489. TaUehassee,
Florida 32302-1489
Discrimination complaints may also be submitted to the Office for Civil
Rights,� Office of Programs, U.S. Department ofJustice, 810 7m Street, Northveat, ashmQcun, u c 2D531. orby phone at(2O2) 3U7-OBOO.
i The oubgnant recipient must have procedures in place for responding to discrimination
complaints that employees and c|ienLs, customans, and program participants file directly with
the subgnsntrecipient.
j The eubgsant recipient must have written policies or procedures in place for notifvingprogram
beneficiaries how to file complaints alleging discrimination by the subgrantee/i' p|emanting
agency with MILE or the OCR.
k� Any discrimination complaints filed with FOLE will be reviewed by FDLE's Inspector General
and referred to the Office for Civil Rights, the Florida Commission on Human Relations, or the
Equal Employment Opportunity Commission, based on the nature of the complaint,
Subgrant recipients must comply with the requirements nf the Americans with Disabilities Act
(/\DA). Public Law 101-336. which prohibits discrimination by public and private entities on
the basis of disability and requires certain accommodations be made with regard to
employment (Title |), absto and local government services and transportation (Title U), public
accommodations (Title |||). and telecommunications (Title |\0.
m, Rehabilitation Act of1Q73 (28C.F.R. Part 42. Subpart G)
If the subgnsnt recipient has 50 or more employees and receives O{}J funding of$25.ODO or
more, the subgnsnt recipient must take the following actions:
(1) Adopt grievance procedures that incorporate due process standards and provide for
the prompt and equitable resolution of complaints alleging a violation of the D{}J
regulations implementing Section 504 of the Rehabilitation Act of 1973. found et28
C.F.R. Pad 42, Subpart G. which prohibit discrimination on the basis of a disability in
employment practices and the delivery ofservices.
(2) Designate a person to coordinate compliance with the prohibitions against disability
discrimination contained in28C.F.R. Part 42, Subpart G.
(3) Notify participents, bnnefioiariee, emp/oyees, app|icants, and others that the
subgrantee/implementing agency does not discriminate on the basis of disability.
n, Limited English Proficiency (LEP)
In accordance with Department ofJustice Guidance pertaining to Title V| of the Civil Rights
Act of 1964. 42 US.C. § 2008d. recipients of federal financial assistance must take
reasonable steps to provide meaningful access to their programs and activities for persons
with LEP For more information on the civil rights responsibilities that recipients have in
providing language services to LEP individua|s, please see the vvebsite at .
FDLE strongly encourages subgrant recipients to have a written LEP Language Access Plan.
o, Title |Xof the Education Amendments of1Q72 (2OC.F.R. Part 54)
If the subgnent recipient operates an education program or activity, the subgrant recipient
must take the following actions:
(1) Adopt grievance procedures that provide for the prompt and equitable resolution of
complaints alleging a violation of the DDJ regulations implementing Title |X of the
Education Amendments of 1972. found at 28 C.F.R. Part 54, which prohibit
discrimination on the basis ofsex.
(2) Designate a person to coordinate compliance with the prohibitions against sex
discrimination contained in28 C.F.R. Part54.
(3) Notify applicants for admission and emp|oynoent, emp|oyeem, atudents, parents, and
others that the subgrantee/imp|ernenting agency does not discriminate on the basis of
sex in its educational programs oractivities.
p Equal Treatment for Faith Based Organizations
The eubgrant recipient agrees to comply with the applicable requirements of 28 C.F.R. Part
38. the Department of Justice regulation governing "Equal Treatment for Faith Based
Organizations" (the "Equal Treatment Regulation"). The Equal Treatment Regulation
provides inpart that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious acdvitien, such an v,orship, religious instruotion, or
prose|ytizotion. Recipients of direct grants may still engage in inherently religious activities,
but such activities must be separate in time or place from the Department ofJustice funded
program, and participation in such activities by individuals receiving services from the grantee
ors sub-grantee must be voluntary. The Equal Treatment Regulation also makes clear that
organizations participating in programs directly funded by the Department of Justice are not
permitted to discriminate in the provision of services on the basis of a beneficiary's religion.
The subgnantee also understands and agrees that award funds may not be used to
discriminate against or denigrate the religious or moral beliefs of students who participate in
programs for which financial assistance is provided from the award, or the parent or legal
guardian of such students. Notwithstanding any other special condition of this award, faith-
based organizations may, in some oircumsbancea, consider religion as o basis for
employment. See '
34. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs
unauthorized alien vvorkens, constituting a violation of the employment provisions contained in O
U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act (''INA^). The
Department shall consider the employment by any contractor of unauthorized aliens a violation of
Section 274A(e) of the |NA. Such violation by the oubgnant recipient of the employment
provisions contained in Section 274A(*) of the |NA uho|| be grounds for unilateral cancellation of
this contract bythe Department.
35. National Environmental Policy Act (NEPA)
a. The subgnant recipient agrees to assist FDLE in complying with the NEpA. the National
Historic Preservation Aot, and other related federal environmental impact analyses
requirements in the use ofuubgnantfunds by the aubgnantreuipient. This applies to the
following new activities whether or not they are being specifically funded with these subQrant
funds. That is, it applies an long ea the activity is being conducted by the aubOrantmaoipient
or any third party and the activity needs to be undertaken in order to use these oubQnant
funds,
(1) New construction;
(2) Minor renovation or remodeling of property either(a) listed on or eligible for listing on
the National Register nfHistoric Places or(b) located within a 100-yearflood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either(a)
result ina change in its basic prior use or(b) significantly change its size-, and
(4) Implementation of new program involving the use of chemicals other than chemicals
that are (a) purchased as on incidental component of a funded activity and (b)
traditionally used, for examp|e, in oMioe, househo|d, neuroationa|, or educational
environments.
(5) Implementation of a program relating to clandestine nnethamph*tamine laboratory
operadons, including the identifioatinn, aeizuna, or closure of clandestine
methemphetamine |aboratorieo
b, The aubgnent recipient understands and agrees that complying with NEPA may require the
preparation of an Environmental Assessment and/or an Environmental Impact Statement, as
directed by the Bureau of Justice Assistance. The subgrant recipient further understands and
agrees to the requirements for implementation of a Mitigation P|an, as detailed by the
Department of Justice at ww-w.bia.gov/Funding/nepa.html, for programs na|aUnQ to
methomphetemine laboratory operations.
c For any of subgnant recipient's existing programs or activities that will be funded by these
subgsanta, the subgnant reoipient, upon specific request from the Department and the U.S.
Department of Justice, agrees to cooperate with the Department of Justice in any preparation
by Department of Justice of national or program environmental assessment of that funded
program oractivity.
36. Mitigation of Health, Safety and Environmental risks dealing with Clandestine
PNetharnphetamnineLabonaboriem
If an award is made to support nnethamphehsmine laboratory operations the subgrant recipient
must comply with this oondition, which provides for individual site environmental
assessm ent/i m pact statements as required under the National Environmental Policy Act.
e, General Requirement: The aubgrant recipient agrees to comply with federa|, state, and local
environmenba|, health and safety laws and regulations applicable to the investigation and
o|oouns of clandestine nnethamphebamine laboratories and the removal and disposal of the
chemica|s, equiprnent, and wastes used in or resulting from the operation of these
laboratories.
b, Specific Requirements: The subgrant recipient understands and agrees that any program or
initiative involving the identification, soizure, or closure of clandestine nnethemphebamine
laboratories can result in adverse hea|th, safety and environmental impacts to (1) the law
enforcement and other governmental personnel involved; (2) any reaidenLs, oocupants,
users, and neighbors of the site of seized clandestine laboratory; (3) the seized laboratory
site's immediate and surrounding environment of the site(s)where any remaining chernioa|m,
equipment, and waste from a seized laboratory's operations are placed or come tn rest.
Therefore, the subgrant recipient further agrees that in order to avoid or mitigate the possible
adverse hea|th, safety and environnnentel impacts from any of clandestine
methamphehamine operations funded under this award, it will (1) include the nine. below
listed protective measures or components- (2) provide for their adequate funding to include
funding, as necessary, beyond that provided by this award; and (3) implement these
protective measures directly throughout the life of the aubQranL In so doing, the subgnant
recipient understands that it may implement these protective measures directly through the
use of its own resources and staff or may secure the qualified services of other agenoies,
contractor or other qualified third party.
(1) Provide medical screening of personnel assigned or to be assigned by the eubQrant
recipient to the seizure or closure if of clandestine metharnphetamine laboratories;
(2) Provide Occupational Safety and Health Administration (OSHA) required initial and
refresher training for law enforcement officials and other personnel assigned by the
subgrent recipient to either the seizure or closure of clandestine methamphetamine
laboratories;
(3) As determined by their specific dudea, equip personnel assigned to the project nith
OSH/\required protective vvoarand other required safety equipment;
(4) Assign properly trained personnel to prepare comprehensive contamination report on
each closed laboratory;
(5) Employ qualified disposal contractors to nennoma all chemicals and associated
Q|osevvana, equipment, and contaminated materials and wastes from the site(s) of each
seized clandestine |abonatory�
(G) Dispose of the chennioa|s, equipment, and contaminated materials and wastes removed
from the sites of seized laboratories at properly licensed disposal facilities or, when
aUovveb|e. properly licensed recycling facilities;
(7) Monitor the bannport, disposal, and recycling components of subparagraphs 5 and S
immediately above in order ho ensure proper compliance;
(8) Have in place and implement an inter-agency agreement or other form of commitment
with a responsible State environmental agency that provides for that agency's (i) timely
evaluation ofthe environmental conditions sd and around the site ufo closed clandestine
laboratory and (ii) coordination with the responsible party, property owner, or others to
ensure that any residual contamination is nemediabsd, if necessary, and in accordance
with existing federal and state requirements; and
(9) Have in place and implement uwritten agreement with the responsible state or local
service agencies to properly respond to any minor, as defined by state |avv, at the site,
This agreement must ensure immediate response by qualified personnel who can (i)
respond to the potential health needs of any minor at the site; (ii) take that minor into
protective custody unless the minor is criminally involved in the meth lab activities or is
subject to arrest for other criminal violations; (iii) ensure immediate medical testing for
methamphebamine toxicity; and (iv) arrange for any follow-up mediosl tests.
examinations, or health care made necessary as a result of methamphetamine toxicity,
37. Non-Procurernent` Debarment and Suspension
The subgrant recipient ogn*os to comply with Executive Order 12549. Debarment and
Suspension and 2 CFR 180, "OMB Guidelines To Agencies On Governmentwide Debarment And
Suspension (Nnnprucurement)'' These procedures require the subgrant recipient tocortifvitshall
not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered tnanoaotion, unless
authorized by the Deportment. If the oubgnant is 5100.000 or more, the subgnant recipient and
implementing agency certify that they and their principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ine|iQib|e,
sentenced to a denial of federal benefits by a state or federal coud, or voluntarily excluded
from covered transactions by any federal department oragency;
b� Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting toobtain, or performing a public(federal, sbste, or local)transaction
or contract under a public transaction; violation of federal or state antitrust statutes or
commission of embezz|ement, theft, forgery, bribary, falsification or destruction of naconds,
making false statements, or receiving stolen property;
o. Are not presently indicted for orotherwise criminally or civilly charged by a governmental
entity (fedena|, state. or local) with oonnnniosinn of any of the offenses enumerated in
paragraph (1)(b) of this cedifioation� and
d� Have not within a three-year period preceding this application had one or more public
transactions (hadera|, atate, or local) terminated for cause or default.
23. Federal Restrictions on Lobbying
o, Each subgnant recipient aQnaen to comply with 28 CFR Part OQ. ''Nevv Restrictions on
Lobbying" and shall file the most current edition of the Certification And D|ao|oaun* Fornn, if
app|ioab|e, with each submission that initiates consideration of such subgnsnt recipient for
award of federal contract, grant, or cooperative agreement of$100,000 or more.
b, This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into
this agreement subject to conditions and penalties imposed by 31 USC 1352. Any person
who fails to file the required certification in subject to a civil penalty of not less than 810.000
and not more than $1OO.UOO for each failure tofile.
c As required by 31 UGC 1352, and implemented at 28 CFR Gg, for persons entering into o
grant or cooperative agreement over $100.000. as defined at 28 CFR 69, the applicant
certifies that:
(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the
underaigned, to any person for influencing or attempting to influence an officer or
employee of any agency, o Member of Congnans, an officer oremployee of Congress, or
an employee of Member ofCongress in connection with the ,nek|nQ of any federal
gnant, the entering into of any cooperative aQnaement, and the extenoion, continuation,
renewal, amendment, or modification of any federal grant or cooperative agreement;
(2) If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer oremployee of any agency. a
Member ofCongress, an officer oremployee of Congress, or an employee of Member
of Congress in connection with this federal grant or cooperative ogreemeni, the
undersigned shall complete and submit Standard Fmnn - LLL. "Disclosure ofLobbying
Activities," in accordance with its instructions;
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subowards at all tiers (including subgranhs, contracts under
grants and cooperative agneennents, and subcontracts) and that all aubguant recipients
shall certify and disclose accordingly.
38. State Restrictions onLobbying
In addition to the provisions contained in Item 36, above, the expenditure of funds for the purpose
of lobbying the legislature or sbsba agency is prohibited under this contract.
40. Additional Restrictions mnLobbying
The subgrant recipient understands and agrees that it cannot use any federal funda, either
directly or indirectly, in support of the enactment, nepea|, modification or adoption of any |avv,
regulation or po|ioy, at any level of government, without the express prior written approval of the
{}f5oe of Justice Programs.
41. "Pay—bo—Stay"
Funds from this award may not be used to operate a "pay-to-stay" program in any local jail.
Furthermore, no funds may be given to local jails that operate "pay-to-stay" programs. "Local
jail," as referenced in this oondition, means an adult facility or detention center owned and/or
operated by city, county, ormunicipality, |t does not include juvenile detention centers. "Pay-to-
stay" programs as referenced in this condition, means program by which extraordinary aervices,
amenities and/or accommodations, not otherwise available to the general inmate popu|aUon, may
be pnovided, based upon as offender's apparent ability to pay, such that disparate conditions of
confinement are created for the same or similar offenders within a jurisdiction.
42. The Coastal Barrier Resources Act
The subgnsnt recipient will comply and assure the compliance of all contractors with the
provisions of the Coastal Barrier Resources Act (P.L 97-348) doted October 19. 1982 (16 USC
3501 et seq.) which prohibits the expenditure of most new federal funds within the unite of the
Coastal Barrier Resources System.
43. Enhancement ofSecurity
If funds are used for enhancing security, the subgrant recipient agrees to:
a. Have an adequate process to assess the impact ofany enhancement of school security
measure that is undertaken on the incidence of crime in the geographic area where the
enhancement isundertaken,
b, Conduct such an assessment with respect to each such enhancement; and, submit to the
Department the aforementioned assessment in its Final Program Report,
44. Environmental Protection Agency's (EPA) list of Violating Facilities
The euboronL recipient assures that the facilities under its ownership, lease or supervision which
shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of
Violating Facilities and that it will notify the Department of the receipt of any communication from
the Director of the EPA 0f5ma of Federal Activities indicating that a facility to be used in the
project is under consideration for listing by the EPA.
45. Flood Disaster Protection Act
The subgnant recipient will comply with Section 102(a) of the Flood Disaster Protection Act of
1973. Public Law 93-234. 87 Stat. 975. requiring that the purchase of flood insurance in
communities where such insurance is available as o condition of the receipt of any federal
financial assistance for construction or acquisition purposes for use in any area 'that has been
identified aean area having special flood hazards.
46. National Historic Preservation Act
It will assist the Department (if necessary) in assuring compliance with section 106 of the National
Historic pnaaen/edon Act of 1966 (16 U.S.C. § 470). Ex. Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16
U,&C. §4G9a-1etoeq ). and the National Environmental Policy Act of1SG8 (42U.S.C, §4321)�
47. Human Research Subjects
Subgnsnt recipient agrees to comply with the requirements of2Q C.F,R. pad 46 and all Office of
Justice Programs policies and procedures regarding the protection of human research mubjecto,
including obtainment of Institutional Review Board apppova|, if appropriate, and subject informed
consent.
48. Global Standards Package
In order to promote information sharing and enable interopenabi|ity among disparate systems
across the justice and public safety oommunib/. DJP requires the grantee to comply with DDJ's
Global Justice Information Sharing Initiative (D{}J'sG|oba|) guidelines and recommendations for
this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all
constituent e|ements, where app|icab|e, as described at: it.ojp.Gov/gsP
Grantee shall document planned approaches to information shoring and describe compliance to
the GGP and appropriate privacy policy that protects shared informmdon, or provide detailed
justification for why an alternative approach iarecommended.
49. Reporting, Data Collection and Evaluation
The oubAnant recipient agrees to comply with all reporting, data onUncUon and evaluation
requirements, as prescribed by the Bureau of Justice Assistance in the program guidance for the
Justice Assistance Grant(JAG). Compliance with these requirements will be monitored byFDLE.
50. Privacy Certification
The eubgrant recipient agrees to comply with all confidentiality requirements of42 U.6,C. section
3789g and 28 C.F.R. Part22 that are applicable to oo||eotion, use, and revelation of data or
information. 5ubgrant recipient further aQreea, as a condition of grant approval, to submit
Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,
meotion2223.
51. State Information Technology Point ofContact
The subgnant recipient agrees toensure that the State Information Technology Point ofContact
receives written notification regarding any information technology project funded by this grant
during the obligation and expenditures period. This intn facilitate communication among local
and stabs governmental entities regarding various information technology projects being
conducted with these grant funds. In additinn, the subgnant recipient agrees to maintain an
administrative file documenting the meeting of this requirement. For a list of State Information
Technology Points of Contact, go to
i i
52. Interstate Connectivity
To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of
Justice Assistance for law enforcement information shoring systems which involve interstate
connectivity between jurisdictions, such systems shall *mp|oy, to the extent pousib|e, existing
networks as the communication backbone toachieve interstate connentivity, unless the subgnant
recipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this
requirement would not be cost effective or would impair the functionality of an existing or
proposed |Tsystem.
53. Supplanting
The subgnant recipient agrees that funds received under this owunJ will not be used to supplant
state or local funds, but will be used to increase the amounts of such funds that would, in the
absence of federal funds, be made available for law enforcement activities.
54. Conflict ofInterest
The subgnant recipient and implementing agency will establish safeguards to prohibit employees
from using their positions for a purpose that constitutes or presents the appearance of personal or
organizational conflict of interest, or personal gain.
56. Uniform Relocation Assistance and Real Property Acquisitions Act
The subgnant recipient will comply with the requirements of the Uniform Relocation Assistance
and Real Property Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the
treatment of persons displaced as a result of federal and federally-assisted programs.
SG. Limitations on Government Employees Financed by Federal Assistance
Thesubgnant recipient will comply with requirements of U.&C. §§ 1501-08 and §§ 7324-28.
which limit certain political activities of State or local government employees whose principal
employment is in connection with an activity financed in whole orin part by federal assistance.
57. Certification for Employees Working Solely on o 8inQ|m Federal Award
For any position that works 10096 of its time on a single federal awond, the employee must certify
that 1O096of his or her time was spent working on that federal award. This requirement applies
to both full time and part time positions regardless of the percentage of the position's salary that
is charged to the grant. The certification must be signed by both the employee and the
employee's direct supervisor having firsthand knowledge of the work performed by the
employee. The forms must be submitted semi-annually and may not be signed prior to the end of
the reporting period. Certifications must be provided to cover the entire grant period.
SU. Timnesheehm
Timesheeta must be kept for all project staff whose hours will be charged to the project. The
timesheets must be signed by the supervisor and clearly indicate hours spent on project activities,
59. Additional Documentation of Personnel for Department of Financial Services
In accordance with Section 215.971. Florida Statutes, the Florida Department of Financial
Services may require documentation validation that personnel services were performed on
project-related activities in accordance with the contract agreement.
60. Reporting Potential Fraud,Waste,Abuse, and Similar Misconduct
The subonantrecipient must promptly refer tothe Florida Department ofLaw Enforcement, Office
of Criminal Justice Grants any credible evidence that a principo|, emp|oyee, agent contractor,
subcontroctor, or other person has either 1) submitted a false claim for grant funds under the
False Claims Aotor2) committed a criminal or civil violation cf laws pertaining hz fraud, conflict of
interest, bribery, gratuity, or similar misconduct involving grant funds
61. Task Force Training Requirement
The subgnant recipient agrees that within 120 days of award, each member of law enforcement
task force funded with these funds who in o task force commander, agency exeouUve, bask force
oMioer, or other task force member of equivalent nank, will complete required online (intornot-
based) task force training. The training is provided free of charge online through BJA's Center for
Task Force Integrity and Leadership ( ). All current and new task force members
are required to complete this training once during the life of the award, or once every four years if
multiple awards include this requirement. This training addresses task force effectiveness as well
as other key issues including privacy and civil |iberties/righto, task force performance
meaourennent, personnel me|aotion, and task force oversight and accountability. When FOLE
award funds to support e task fon:e, the eubgranL recipient must compile and maintain a task
force personnel roster along with course completion certificates. Additional information is
available regarding this required training and access methods via BJA'a web site and the Center
for Task Force Integrity and Leadership ( ).
62. Funds to Association of Community Organizations for Reform Now(ACORN) Unallowable
Subgrant recipient understands and agrees that it cannot use any federal funds, either directly or
indinsct|y, in support of any contract or subewgrd to either the Association of Community
Organizations for Reform Now (ACORN) or its oubaidiaries, without the express prior written
approval ofDJP
63. High Risk SubgnantRecipients
The subgrent recipient agrees to comply with any additional requirements that may be imposed
during the grant performance period if the U.S. Department of Justice determines that the
eubgnent recipient isa high-risk grantee. Cf. 28C.F.R. padaGG. 70.
64. Text Messaging While Driving
Pursuant to Executive Order 13513. "Federal Leadership on Reducing Text Messaging While
Driving." 74 Fed. Rog. 51225 (October 1. 2OOQ). the aubgnont recipient io encouraged toadopt
and enforce policies banning employees from text messaging while driving any vehicle during the
course of performing work funded by this subgrant and to establish workplace safety policies and
conduct education, avvarenesa, and other outreach hz decrease crashes caused by distracted
drivers.
65. System for Award Management(SAK8)
The subgrant recipient must maintain current information in SAM until it submits the final financial
report required under this award or receives the final poyment, whichever is later. This requires
that the subgnant recipient review and update the information at least annually after the initial
registration, and more frequently if required by changes in its information or another award term.
66. Maximum Allowable Salary
No portion of these federal grant funds shall be used towards any part nf the annual cash
compensation of any employee of the subQrant recipient whose total annual cash compensation
exceeds 110% of the maximum salary payable to a member of the Federal government's Senior
Executive Service at an agency with o Certified SE8 Performance Appraisal System for that year.
(The salary table for SES employees is available at
A aubgrant recipient may compensate an
employee at a higher nane, provided the amount in excess of this compensation limitation is paid
with non-federal funda.)
This limitation on compensation rates aUVvvob|e under this award may be waived on an individual
basis at the discretion of the OJP official indicated in the program announcement under which this
ovvord is mode.
67. DNA Testing of Evidentiary Materials and Upload of DNA Profiles toaDatabase
If JAG program funds will be used for DNA testing of evidentiary mateha|a, any resulting eligible
DNA profiles must be uploaded ho the Combined DNA Index System (C(}DIG) byogovernment
DNA lab with access ho {�DD|S. No profiles generated vvith JA{� funding may "be entered into any
other non-governmental DNA database without prior express written approval from BJA For
more information, refer to the N/J FY 2012 DNA Backlog Reduction Program, available at
68. |nteropereb|e Communications Guidance
Subgnsnt recipients that are using funds to support emergency communications activities must
comply with the current SAFECOK8 Guidance for Emergency Communication Grants, including
provisions on technical standards that ensure and enhance intmroperob|o communications.
Emergency communications activities include the purchase of |nheropenab|e Communications
'
Equipment and technologies such as voice-over-internet protocol bridging or gateway --' v|oes` or
equipment to supportthe build out of wireless broadband networks in the 700 MHz public safety
band under the Federal CommunioaboneCommission (FCC) VVaiverO�er� GAFE—OM guidance
can be found at
� ,
8ubgnsnt recipients Grantees interested in developing a public safety broadband network |nthe
700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC
Waiver {}rder, or any succeeding FCC onders, ru|es, or regulations pertaining to broadband
operations in the 7OO MHz public safety band. The xubgrent recipient shall also ensure projects
support the Statewide Communication |nteropensbi|ity Plan (SC/P) and are fully coordinated with
the full-time Statewide |ntenopenabi|ity Coordinator (SVV|C). If any future regulatory requirement
(from the FCC or other governmental entity) results inomaterial technical or financial change in
the project, the recipient should submit associated doounnantation, and other material, as
epp|ioob|e, for review by the SVV|C to ensure coordination. Subgnant recipients must provide a
listing of all communications equipment purchased with grant award funding (plus the quantity
purchased of each item) to FDLE once items are procured during any periodic programmatic
progress reports.
$8. Ballistic-Resistant and Stab Resistant Body Armor
Subgnant recipients that wish to purchase armor with JAG funds must certify that |ovv
enforcement agencies receiving vests have a written ''mandatory wear" policy in effect. This
policy must be in place for at least all uniformed officers before funding can be used bythe
agency for vests, There are no requirements regarding the nature of the policy other than i-it
a mandatory wear policy for alluniformed officersofficerswhile on duty. FAOn related to the mandatory
wear policy and certifications can be found at
JAG funds may be used to purchase armor for an agenoy, but may not be used as the 50Y6
match for purposes of the Bulletproof Vest Partnership(BVP) program.
Body armor purchased with JAG funds may be purchased at any threat |eve|, make or model
�omany distributor nr manufacturer, aa long as the vests have been tested and found
'tocomply
with applicable National Institute of Justice ballistic or stab standards and are listed on the N|J
Compliant Body Armor Model List (http://nijgov) In addiUon, body armor purchased must be
American-made. The |oheat NIJ standard information can be found at
.
TO. BJAor FDLE Sponsored Events
The subgrant recipient agrees to participate in BJA-or FDLE-sponsored training events, technical
assistance events, or conference held by FDLE or 8JAor their designees, upon FDLE's or BJA's
request.
71. Expenses Related to Conferences, Meetings,TnaininQs, and Other Events
The subQrant recipient agrees to comply with all applicable |awa, negu|adons, policies, and
guidance (including specific ouat |imits, prior approval and reporting requirements. here
applicable) governing the use of federal funds for expenses ndabad to conferanoeo, meednQs,
trainings, and other evenhs, including the provision of food and/or beverages at such events, and
costs of attendance at such events. Information on pertinent |ews, negu|adono, po|ioiee, and
guidance is available at '
72' Environmental Requirements and Energy
For subgnants in excess of $18O.00O. the subQuant recipient must comply with all applicable
otandands, ordens, or requirements issued under section 306 of the Clean Air Act (42 US,C.
1857(h)). section 508 of the Clean Water Act (33 U.S.C. 1368). Executive Order 11738. and
Environmental Protection Agency regulations (40CFR part 15).
The subgrant recipient must comply with Mandatory standards and policies relating to energy
efficiency which are contained in the state energy conservation plan issued in compliance with
the Energy Policy and Conservation Act(Pub L94-1G3. 8QGtaL871). ifany.
73. Other Federal Funds
The subgssntee agrees that if it currently has an open award of federal funds or if it receives an
award of federal funds other than this uvvard, and those awards have been. are being, or are to be
used, in vvho|o or in part, for one or more of the identical cost items for which funds are being
provided under this owerd, the oubgnantee will promptly notifv, in writing the grant manager for this
awerd, and, if so requested by DCJG seek a budget modification or change of project scope grant
adjustment notice (GAN) to eliminate any inappropriate duplication of funding.
74. Monitoring
The recipient agrees to comply with FDLE's grant monitoring guide|ineo, prnt000|a, and
prncedures, and to cooperate with FOLE on all grant monitoring nequests, including requests
related to desk revievva, enhanced programmatic desk reviews, and /or site visits. The recipient
agrees to provide FDLE all documentation necessary to complete monitoring of the award.
Further, the recipient agrees to abide by reasonable deadlines set by FDLE for providing
requested documents. Failure to cooperate with FDLE grant monitoring activities may result in
sanctions affecting the recipient's award, inc|uding, but not limited to: withholding and/or other
restrictions on the recipient's access to funds referral to the Office of the Inspector General for
audit naview, designation of the recipient as a F[)LE High Rick gnantee, or termination of an
avvond(s).
75. Unmanned Aerial Vehicles
The recipient agrees that awarded funds may not beexpended on unmanned aircnaft, unmanned
aircraft ayatems, or aerial vehicles (US. UAS. or UAV) unless the BJA Director certifies that
extraordinary and exigent circumstances exist, making them essential hothe maintenance ofpublic
safety and good order. Additiona||y, any funding approved for this purpose would be subject to
additional repoding, which would be stipulated by FOLE post award.
SFY2O14 JAG Standard Conditions Page 22of22
Rev. 05/lO13
Administration
RESOLUTION NO. 267 -2007
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, DIRECTING STAFF TO ORGANIZE
EFFORTS TO SEEK OUT AND APPLY FOR APPROPRIATE GRANTS
TO OFFSET COSTS; WAIVING THE EXISTING REQUIREMENTS
THAT EACH GRANT APPLICATION BE INDIVIDUALLY "PROVED
BY THE BOARD PRIOR TO SUBMISSION AND AGAIN PRIOR TO
ACCEPTANCE OF THE AWARD WHEN THE AWARD DOES NOT
REQUIRE A MATCH BY MONROE COUNTY; AND MAINTAINING
ALL EXISTING REQUIREMENTS FOR GRANT APPLICATIONS AND
ACCEPTANCE OF GRANT AWARDS THAT DO REQUIRE A MATCH
BY MONROE COUNTY.
WHEREAS,Monroe County has been impacted by recent legislature and the subsequent
need to significantly cut budgets; and
WHEREAS, it is our desire to continue to provide outstanding public service responsive
to the needs of our citizens, community, and environment despite the impact of these budget
cuts" and
WHEREAS, currently, the Board must approve all applications for grants prior to
submission, which can cause a delay of up to six weeks, at times delaying the grant application
until the next submission cycle, as well as adding unnecessarily to the Board agenda;and
WHEREAS, it is unnecessary to delay acceptance of grants awarded to the County that
do not require any matching funds, again adding unnecessarily to the Board agenda; and
WHEREAS, our heightened focus on pursuing a wider variety of grant opportunities
requires improved coordination between Divisions and will result in a significantly increased
number of grant applications; now, therefore,
BE IT RESOLVED THAT THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY,FLORIDA, HEREBY:
I. Directs Division staff to coordinate grant opportunity research and application
submission with the Project Manager to the County Administrator.
1 Waives the requirement that grant applications be approved by the Board before
submission, and authorizes the County Administrator to manage grant application
submission approval and execution of related documents.
3. Authorizes the County Administrator to accept award of grants that have no match
criteria, and to execute related documents.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a meeting of said Board held on the 18th day of July, 2007.
Mayor DiGennaro Yes
Mayor Pro Tem Spehar Yes
Commissioner Neugent Yes
Commissioner McCoy Yes
Commissioner Murphy Yes
t
23 Y�R4
BOARD OF COUNTY COMMISSIONERS
_ r OFMONROE COUNN�T,Y ORIDA
OY.flAGE,Clerk
By.
Mayor/Chairman
Depu Clerk
61 Q
MONROE COUNTY ATTO EY
VED AS TO -
2ANN A. 0 `� n
COUNTY
Data y; p
t" j'6 to '
CERTIFICATION FORM
Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements
Please read care jally the Instructions(see below)and then complete Section A or Section B or Section C, not all three.
Recipient's Name: Monroe County
DUNS Number 073876757
Address: 1100 Simonton Street, Key West, FL 33040-3110
Grant'Fit]e:_ae_the_Cbanlje& Monroe.- mount: $28,543
Name and Title of Contact Person: Laura deLoach-Hartle, Grants Administrator
Telephone Number: 305.292,4482 E-Mail Address: deloachhartle-lauraamonroecountv-fl.aov
Section A—Declaration Claiming Complete Exemption from the EEOP Requirement
Please check all the following boxes that apply:
*Recipient has less than fifty employees. o Recipient is an Indian tribe. o Recipient is a medical institution.
*Recipient is a nonprofit organization, o Recipient is an educational institution. o Recipient is receiving an award less than$25.000.
1, -_ [responsible official],
certify that [recipient] is
not required to prepare an EEOP for the reason(s)checked above,pursuant to 28 C.F.R§42.302.
1 further certify that [recipient]
will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of
services,
Print or Type Natne and Title Signature Date
Section B—Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying
That an EEOP Is on File for Review
If a recipient ogeruj,,has fifty or more employees and is receiving a single award or subaward of$25,000 or more,but less than$500,000, then the
recipient agency does not have to submit an EEOP to the OCR for review as long as it certifies the following(42 C.F.R.§42.305).,
1, Roman Gastesi, County Administrator [responsible official],
certify that Monroe County BOCC [recipient],
which has fifty or more employees and is receiving a single award or subaward for $25,000 or more, but less than
$500.000, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E. I further certify that within the last
twenty-four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable
federal law, it is available for review by the public, employees, the appropriate state planning agency, and the Office for
Civil Rights,Office of Justice Programs, U.S. Department of Justice. The EEOP is on file at the following office:
Calvin Allen, EEO Officer, Monroe County [organization],
1100 Simonton Street, Key West, FL 33040 [address].
Roman Gastesi, County Administrator
I
Print or Type Anine and Title Signature ADate
Section C—Declaration Stating that an EEOP Short Form Has Been Submitted to the Office for Civil
Rights for Review
If recipient agency has,fifty or more employees and is receiving a single award or subaward of'$500,000 or more, then the recipient agency must
send an ESOP Short Form to the OCR for review.
1, [responsible q1ficial],
certify that [recipient],
which has fifty or more employees and is receiving a single award of$500,000 or more, has formulated an EEOP in
accordance with 28 CFR pt. 42, subpt. E, and sent it for review on [date] to the
Office for Civil Rights,Office of Justice Programs, U.S.Department of Justice.
Print or Type Name and Title Signature Date
ON113 Control No. 1121-0340 Expiration Date:05/31/2014
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
Signature:
Typed Name and Title: Petrina4. Herring, Administrator
Date:
% U1040010,100lot
Typed Name of Su ec' ient:
rQe County
Signature:
Typed Name and Title: Roman Gastesi, County Administrator
Date: TC1
f �'
Typed Name of Implem n ge y: -Monroe County
Signature:
Typed Name and Title: Roman Gastesi, County Administrator
Date: �fl-3
Application Ref# 2014-JAGC-2348 Section#6 Page 1 of 1
Contract -JAGC-MONR---
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)