Item C19 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: December 11, 2013 Division: OMB
Bulk Item: Yes E No [l Department: Grants Administration
S1affPeryon:
-Laura deLoach-Hartle
Ext: 4482
AGENDA ITEM WORDING: Authorization for the Mayor to execute a Memorandum of
Understanding with Be The Change of the Florida Keys for the Monroe Youth
Challenge Anti-Bullying and Violence Prevention project, for the period from Oct 1,
2013 through Sept 30, 2014.
ITEM BACKGROUND: Federal funds are provided through the Florida Department of
Law Enforcement. The Substance Abuse Policy Advisory Board (SAPAB\ reviews
prnposa|s and makes recommendations to BO{�Cfor local funding of projects.
PREVIOUS RELEVANT BOCCACTION: Approval to apply for grant funds was given at
the July 2013 meeting. The Certificate of Acceptance for Sub-grant Award from FDLE
|s also on the agenda for this meeting.
CONTRACT/AGREEMENT CHANGES: None.
STAFF RECOMMENDATION: Approval
TOTAL COST: $28,543 Indirect Cost: BUDGETED: Yes El No ��
COST TO COUNTY: $0 SOURCE OF FUNDS: Federal funds passed
through FDLE
DIFFERENTIAL OF LOCAL PREFERENCE:
REVENUE PRODUCING: Yes F] NoED AMOUNT PER MONTH
______
YEAR
_���� ^
APPROVED GY:{�OUNTY OMB/PURCHASING k/�AIS� MANA{S�M�NT ��-�-
� '� � � �� �� �' p4�~^
DOCUMENTATION: INCLUDED: EDTOFOLLOW: El NOT REQUIRED:
�
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Be the Change of The Effective Date: 10/01/13
f lorida Keys,Inc. Expiration Date: 09/30/14
Contract Purpose/Description: Funds are provided through an FDLE Agreement for Be The
nd Violence Prevention Droiect.
Contract Manager: Laura deLoach-Hartle 4482 O.MB/Grants Admin.
(Name) (Ext.) (Department)
for BOCC meeting on 12/11/13 Agenda Deadline: 11/27/13
CONTRACT COSTS
Total Dollar Value of Contract: $28,543 Current Year Portion: $28,543
Budgeted? Yes X No Account Codes: 125-06055-530490-GG1401
Grant: $28,543
County Match: $0
ADDITIONAL COSTS
..............
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director YesO NoO
z,
Yes
Risk Management El N o[3" U
0,M.B./Purchasing YesF-1 Nol�
24 1
County Attorney YesF-1 Nof4
Comments:
OMB Form Revised 9/11/95 MCP #2
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM FUNDS
AGREEMENT
THIS AGREEMENT is made and entered into this 11th day of December, 2013, by and
between MONROE COUNTY, a political subdivision of the State of Florida, whose address is 1100
Simonton Street, Key West, FL 33040, hereinafter referred to as "COUNTY," and Be the Change
of the Florida Keys, Inc., hereinafter referred to as "AGENCY."
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub-grant of
Edward Byrne Memorial Justice Assistance to the COUNTY to implement the Be the Change
Monroe Youth Challenge Anti-Bullying and Violence Prevention Program to provide violence
prevention and education services to student; and
WHEREAS, the COUNTY is in need of an implementing agency to provide said services
under this Program; and
WHEREAS, the AGENCY is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Edward Byrne Memorial Assistance
Grant funds to the AGENCY in accordance with the COUNTY's application for the Edward Byrne
Memorial Assistance Grant.
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the AGENCY agree as follows:
1. TERM - The term of this Agreement is from October 1, 2013 through September
30, 2014, the date of the signature by the parties notwithstanding, unless earlier terminated as
provided herein.
2. SERVICES - The AGENCY will provide services, in compliance with all provisions,
as outlined in the COUNTY'S Edward Byrne Memorial Justice Assistance Sub-grant Award,
attached and made a part hereof (Attachment C).
3. FUNDS - The total project budget to be expended by the AGENCY in performance
of the services set forth in Section 2 of this agreement shall be the total sum of $28,543. All
funds shall be distributed and expended in accordance with the Project Budget Narrative as
outlined in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain documents
entitled "State of Florida Office of Criminal Justice Grants Florida Department of Law
Enforcement Sub-grant Award Certificate and Application" and all laws, rules and regulations
relating thereto are incorporated by reference (Attachment C).
5. BILLING AND PAYMENT
(a) The AGENCY shall comply with the program and expenditure reporting
requirements for Byrne Grant funds. The AGENCY shall render to the COUNTY a detailed
quarterly performance report not later than 7 days after the end of each quarter. The
quarterly performance reports must include a response to all objectives included in your project,
as described in the Performance section in the grant agreement. A detailed narrative, reflecting
on accomplishments, challenges, etc. is required as part of this quarterly report. The AGENCY
shall render to the COUNTY, monthly itemized invoices, not later than 30 days after the
end of each month, properly dated, describing the services rendered, the cost of the services,
and all other information required. The original invoice shall be sent to:
Grants Administrator
11OO Simonton Street
Key West, FL33O4O
(b) Payment shall be made after review and approval by the COUNTY within thirty
(30) days of receipt of the correct and proper invoice submitted by the AGENCY.
(c) The County shall only reimburse subject tO the funded amounts below, those
reimbursable expenses which are reviewed and approved as complying with Monroe County
[ode of Ordinances, State laws and regulations and Attachment - Expense Reimbursement
Requirements. Evidence of payment by the PROVIDER shall be in the form of letter,
summarizing the expenses with supporting documentation attached. The letter should contain a
notarized certification statement. An example of reimbursement request cover letter is
included as Attachment B.
6. TERMINATION - ThisAgreernent may be terminated by either party ot any time,
with ur without cause, upon not less than thirty (30) days written notice delivered to the other
party. The COUNTY shall not be obligated to pay for any services provided by the AGENCY after
the AGENCY has received notice of termination.
7. ACCESS TO FINANCIAL RECORDS - The AGENCY shall maintain appropriate
financial records which shall be open to the public at reasonable times and under reasonable
conditions for inspection and examination and which comply with the Agreement incorporated in
Section 4 of this Agreement.
G. AUDIT - The AGENCY shall submit to the COUNTY an audit report covering the
term of this Agreement, within one-hundred twenty (120) days following the Agreement's lapse
or early termination and shall also comply with all provisions visiona of the Agreement incorporated in
Section 4nf this Agreement.
9. NOTICES - Whenever either party desires to give notice unto the other, it must be
given by written notice, sent byregistered United States mail, with return receipt requested, and
sent to:
FOR COUNTY: FOR PROVIDER:
Grants Administrator MarkTodanO, President ofthe Board
1100 Simonton Street Be the Change of the Florida Keys, Inc.
Key West, FL3]D4O 58O0 Overseas Hwy, Gu|fSide Plaza #6
Marathon, FL 33050
Either ofthe parties may change, by written notice as provided above, the addresses or persons
for receipt ufnotices.
10. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the
Florida Department of Law Enforcement cannot be obtained or cannot be continued at a level
sufficient to allow for the services specified herein, this Agreement may then be terminated
|rnrned|ote|y, at the option of the COUNTY, by written notice of termination delivered in person
or by mail to the AGENCY at its address specified above. The COUNTY shall not be obligated to
pay for any services provided by the AGENCY after the AGENCY has received notice of
termination.
11. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services pursuant
to this Agreement, the AGENCY shall abide by all statutes, ordinances, rules, and regulations
pertaining to, or regulating the provision of, such services, including those now in effect and
hereafter adopted, and particularly Article 1, Section ] of the Constitution of the State of Florida
and AdL|o|e 1 of the United States Constitution, which provide that no revenue of the state or any
political subdivision shall be utilized, directly or indirectly, in aid of any church, sect or religious
denomination Or in did of any sectarian institution. Any violation of said statutes, ordinances,
rules, or regulations shall constitute a material breach of this Agreement immediately upon
delivery of written notice of termination to the AGENCY. If the AGENCY receives notice of
rnaheha| breach, it will have thirty days in order to cure the material breech of the contra[±. If,
after thirty (30) days, the breach has not been cured, the contract will automatically be
terminated.
12. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement shall
assign this Agreement or any interest under this Agreement, or subcontract any of its obligations
under this Agreement, without the written consent of the other.
13, EMPLOYEE STATUS - TheAGENCY is an independent contractor. Persons
employed by the AGENCY in the performance of services and functions pursuant to this
Agreement shall have no claim to pension, worker's compensation, unemployment
compensation, civil service or other employee rights or privileges granted to theCUUNTY'S
officers and employees either by operation of law orby the COUNTY.
14. INDEMNIFICATION - The AGENCY agrees to hold harmless, indemnify, and defend
the COUNTY, its commissioners, officers, employees, and agents against any and a|| claims,
losses, damages, or lawsuits for damages, arising from, allegedly arising from, or related to the
provision of services hereunder by the AGENCY.
15. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between the
parties relating to the subject matter hereof as well as any previous agreements presently in
effect between the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be
affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe
County, Florida, on the day and year first written above.
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: 4MYHEAVILIN, Clerk OFMONROE COUNTY, FLORIDA
By: By:
Deputy Clerk Mayor/Chairman ��----
BeInc.
Witness
Witness ��-------
MONROE COUNTY ATTORNEY
APPROVED AS TO FORM,
ATTACHMENT
Expense Reimbursement Requirements
This document is intended to provide basic guidelines to Human Service and Community-Based
Organizations, county travelers, and contractual parties who have reimbursable expenses
associated with Monroe County business. These guidelines, as they relate totravel, are from the
Monroe County Code o[ Ordinances and State laws and regulations.
A cover letter (see Attachment B) summarizing the major line items on the reimbursable
expense request needs to also contain the following notarized certified statement:
"I certify that the above checks have been submitted to the vendors as noted and that the
attached expenses are accurate and in agreement with the records of this organization.
Furthermore, these expenses are in compliance with this organization's contract with the Monroe
County Board of County Commissioners and will not be submitted for reimbursement to any
other funding suunce."
Invoices should be billed to the contracting agency. Third party payments will not be considered
for reimbursement. Remember, the expense should be paid prior to requesting a
reimbursement,
Only current charges will be considered, no previous balances.
Reimbursement requests will be monitored in accordance with the level of detail in the contract.
This document should not be considered all inclusive. The Clerk's Finance Department reserves
the right to review reimbursement requests on an individual basis. Any questions regarding
these guidelines should be directed to 305-292-3534.
Data Processing, PC Time, etc.
The vendor invoice is required for reimbursement. Inter-company allocations are not considered
reimbursable expenditures unless appropriate payroll journals for the charging department are
attached and certified.
Payroll
A certified statement verifying the accuracy and authenticity of the payroll expense is needed. If
a Payroll Journal is provided, it should include: dates, employee name, salary orhourly rate,
total hours worked, withholding information and paid payroll taxes, check number and check
amount, If Payroll Journal is not provided, the following information must be provided: pay
period, check amount, check number, date, payee, support for applicable paid payroll taxes.
Postage, Overnight Deliveries, Courier, etc.
A log of all postage expenses as they relate tothe County contract i5 required for
reimbursement. For overnight or express deliveries, the vendor invoice must be included.
Rents, Leases, etc.
A copy of the rental ur lease agreement isrequired. Deposits and advance payments are not
allowable expenses.
Reproductions, Copies, etc.
A log of copy expenses as they relate to the County contract is required for reimbursement. The
log must define the date, number ofcopies rnoda, source document, purpose, and recipient. A
reasonable fee for copy expenses will be allowable. For vendor services, the vendor invoice and
a sample of the finished product are required.
Supplies, Services, etc.
For supplies or services ordered, a vendor invoice is required.
Te0efam, Fax, etc.
Afax log is required. The log must define the sender, the intended recipient, the date, the
number called, and the reason for sending the fax.
Telephone Expenses
A user log of pertinent information must be remitted including: the party called, the caller, the
telephone number, the date, and the purpose of the call.
Travel and Meal Expenses
Travel expenses must be submitted on o State of Florida Voucher for Reimbursement of Travel
Expenses. Travel reimbursement requests must be submitted and will be paid in accordance
with Monroe County Code of Ordinances and State laws and regulations. Credit card statements
are not acceptable documentation for reimbursement. If attending a conference or meeting a
copy of the agenda is needed. Airfare reimbursement requires the original passenger receipt
portion of the airline ticket. A travel itinerary is appreciated to facilitate the audit trail. Auto
rental reimbursement requires the vendor invoice. Fuel purchases should be documented with
paid receipts. Taxis are not reimbursed if taken to arrive at departure point: for example,
taking a taxi from one's residence to the airport fora business trip is not reimbursable. Parking
is considered a reimbursable travel expense at the destination. Airport parking during a
business trip is not.
A detailed list of charges is required on the lodging invoice. Balance due must be zero. Room
must be registered and paid for bytraveler. The County will only reimburse the actual room and
related bed tax. Room service, movies, and personal telephone ce||S are not a||Ovxab!e
expmnses.
Mileage reimbursement shall beatthe rate established by ARTICLE XXVI, TRAVEL, PER DIEM,
MEALS, AND MILEAGE POLICY of the Monroe County [ode of Ordinances. An odometer reading
must be included on the state travel voucher for vicinity travel. Mileage is not allowed from a
residence or office to a point of departure. For example, driving from one's home to the airport
for a business trip is not e reimbursable expense.
Meal reimbursement shall beatthe rates established by ARTICLE %XVI, TRAVEL, PER DIEM,
MEALS/ AND MILEAGE POLICY of the Monroe County Code of Ordinances. Meal guidelines state
that travel must begin prior to 6 a.rn, for breakfast reimbursement, before noon and end after 2
p.m. for lunch reimbursement, and before 6 p.m. and end after p.rn, for dinner
reimbursement.
Non-allowable Expenses
The following expenses are not allowable for reimbursement: capital outlay expenditures
(unless specifically included in the contract), contributions, depredation expenses (un|ess
specifically included in the contract), entertainment expenses, fundraising, non-sufficient
check
charges, penalties and fines.
ATTACHMENT
ORGANIZATION
LETTERHEAD
Monroe County Board uf County Commissioners
Finance Department
5OO Whitehead Street
Key West, FL 33040
Date
The following is a summary of the expenses for (Organization name) for the time period
of to
Check # Payee Reason Amount
101 Company Rent $ X,XXX.XX
102 Company Utilities XXX.XX
104 Employee P/R ending 05/14/O1 XXX.XX
105 Employee P/R ending OS/28/U1 XXX.XX
/Al Tota/
` ^ $ X,XXX.XX
(B) Total prior payments $ X,XXX.X%
(C) Total requested and paid (Af B) $ X,XXX.XX
(D) Total contract amount $ X,XXX.XX
Balance of contract (DC) $ X,X%X.XX
I certify that the above checks have been submitted to the vendors as noted and that the
expenses are accurate and in agreement with the records of this organization. Furthermore,
these expenses are in compliance with this organization's contract with the Monroe County
Board of County Commissioners and will not be submitted for reimbursement to any other
funding source.
Executive Director
Attachments (supporting documentation)
Sworn to and subscribed before me this day of 20__
by who is personally known tome. �
Notary Public Notary Stamp
ATTACHMENT
RECEIVED 1'71 212013
FDLE
'T—Nda 11-l'olaltment of Business support
Law E-)forcernent Rick Scott, Governor
Office of Criminal Justice Grants Pam Bondi,Attomey General
Post Office Box 1489 Jeff Atwater, Chipf Financial Officer
('"�erald M Bwley Tallahassee, FL 32302-1489 Adam Purnarn, Commissioner of Agriculture
wwwJdIe.state,U.uo
NOV 8 2013
The Honorable George Neugent
Mayor
Monroe County Board ufCommissioners
1100 Simonton Street
Key West, FL 33040-3110
Re� Contract No, 2014JAGC'MONg~4E5-185
Dear Mayor Meugent:
The Florida Department ofLaw Enforcement im pleased to award an Edward Byrne Memorial Justice Assistance
Grant tm your unit of government|n the amount uf$2O.543.UU for the project entitled, BE THE CHANGE: K40NROE
YOUTH CHALLENGE ANTI-BULLYING AND VIOLENCE PREVENTION. These funds shall be utilized for the
purpose of reducing crime and improving public safety. A copy of the approved oubgmnt application with the
referenced contract number ia enclosed for your file. All correspondence with the Department should always refer to
the project number and title.
As you rray be aware, information from subgrants and performance reports are currently provided to the Department
nf Justice under the Performance Measurement Tool(PK4T)and Federal Funding Accountability and Transparency
Act<FFATA>to meet current federal transparency requirements, However, the State of Florida recently passed
legislation requiring all contracts, including grants for state or federal financial bepmv|dedU»the
Depa�nen/of Financial Semicea�athe�ohdmAcooun1abiU�Cun�ec|Tr��ki»g System assistance,
contract and all subsequent conn|abng information including pe�bnnanoereports, ~^p= wu«/e�pv�� Qmo
e�m(FACTS). This grant
amendments, etc. are provided Vo FACTS u/meet requirements under Chapter of
F|ohdafor hanspanancyingovemmontapendinQ If - - ---i�|~'~ '~-~^�`~'
� contains or exempt mfo/maUon
nc*au�e�\od|aok/aunaundor{h*pubUo�cux�|ow. C-Chapter agreement
uohaa�e '----'-pe�nnm�and
dis�omumwfeqvipmen hncaAa�unda�nveropomhono. etc,Wh��may
`-u��n��m* --~`~' r�heraunm|8v*
|nhzrmmUonon grant documents and expand|tum,epo�s)please contact the
- -- - o[- �-�^~~~sdce Grants for
information on requesting exemption from puN�moo�ad�douura. Office ---~'~~
Please complete and return the enclosed Certification of Acceptance to the Office of Criminal Justice Grants within JO
calendar days from the deVa of award.This certificate constitutes official acceptance of the award and must be
received by the Department prior Nthe reimbursement o/any project expenditures. We look forward to working with
you on this project. Please contact Planning Manager Annamarie Whatley at(850)617-1250 if you have any
queaUonao,we can boof further assistance.
Sincerely,
Pmk|naTu0eHerring -
Administrator
PTU/e|
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
CERTIFICATE OF ACCEPTANCE OF GUBGRANTAWARD
The subgrantee,through its authorized representative, acknowledges receipt and acceptance of subgrant award
number 2014-JAGC-K8ONF-4-E5-185. in the amount of$28.543.O0.for a project entitled, BE THE CHANGE:
MONROE YOUTH CHALLENGE ANTI-BULLYING AND VIOLENCE PREVENTION,for the period of 10/01/2013
through 09/30/2014,to be implemented in accordance with the approved subgrant application, and subject to the
Florida Conditions and any special conditions governing this aubQront.
71,
"(Signature of SdWantee's Authorized 6ffi�#
(Typed Name�nd Title�6f Official)
(Name of Subgr ante e_�_
November 27 2813
FDa—te—of Acceptance)
MONROE COUNTY ATTORNEY
APPROVED AS OFORM:
ASS�STANT COUNTY ATTORNEY
Date
Rule Reference 11[)-9.008 C)CJG-012 (rev. June 2012\
SUBGRANT AWARD CERTIFICATE
Gubgnantee� Monroe County Board nfCommissioners
Date o|Award: I> /�12Q'3
Grant Period: From: 1001/2013 TO: 09/30/2014
Project Title: BE THE CHANGE: MONROE YOUTH CHALLENGE ANTI-BULLYING AND VIOLENCE PREVENTION
Grant Number: 2014-JAGC-MONR4E5-185
Federal Funds: $28.541OO
State Agency Match:
Local Agency Match: $U.UU
Total Project Cost: $28.54380
CFDANumbec 16.738
Award is hereby made in the amount and for the period shown above of a subgrant under Title I of the Omnibus
Crime Control and Safe Streets Act of18G8. P.LS0-351.ee amended, and the Anti-Drug Abuse Act of1988 PL
10O-630.,o the above msnUonodsubgran0ae and eu�ocihz any eKachodor special oondiUone. ' � �
This award is subject to all applicable rules, regulations, and conditions as contained in the Financial and
Administrative Guide for Grants,Guideline Manual 7100 1 D,Office of Justice Programs,Common Rule for State and
Local Governments and A,87.nr OMB Circulars A-110orA-1U2.ao applicable,and A,21. in their entirety, |tisa|au
subject to such further rules, regulations and policies aa may bn reasonably prescribed by the State or Federal
Government consistent wKhthe purposes and authorizohonofP.L8O-351. aa amended,and P.L. 100-8
This grant shall become effective on the beginning date of the grant period provided that within 30 days from the date
of award, a properly executed Certificate of Acceptance nfSubgnont Award|e returned ho the Department,
Authorized Official
Petrina Tuttle Herring
Administrator
( )This award iu subject 0m special conditions(attachod)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-County-wide
Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: George Neugent
Title: Mayor
Address: 1100 Simonton Street
City: Key West
State: FL Zip: 33040-3110
Phone: 305-289-6039 Ext:
Fax: 305-872-9195
Email: neugent-george@monroecounty-fl.gov
Chief Financial Officer
Name: Amy Heavilin
Title: Clerk of Court
Address: 500 Whitehead Street
City: Key West
State: FL Zip: 33040-3110
Phone: 305-295-3130 Ext:
Fax:
Email: aheavilin@monroe-clerk.com
Application Ref# 2014-JAGC-2348
Section#1 Page 1 of 2
Contract 2014-JAGC-MONR-4-E5-185
Rule Reference I ID-9.006 OCJG-005(rev.October2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-County-wide
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: George Neugent
Title: Mayor
Address: 1100 Simonton Street
City: Key West
State: FL Zip: 33040-3110
Phone: 305-289-6039 Ext:
Fax: 305-872-9195
Email: neugent-george@monroecounty-fl.gov
Project Director
Name: Laura Deloach-Hartle
Title: Senior Administrator-Grants&Special Projects
Address: 1100 Simonton Street
Room 2-285
City: Key West
State: FL Zip: 33040-3110
Phone: 305-292-4482 Ext:
Fax:
Email: deloachhartle-laura@monroecounty-fl.gov
Application Ref# 2014-JAGC-2348 Section#1 Page 2 of 2
Contract 2014-JAGC-MONR-4-E5-185
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
General Project Information
Project Title: BE THE CHANGE: MONROE YOUTH CHALLENGE ANTI-BULLYING
AND VIOLENCE PREVENTION
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 10/1/2013 End Date: 9/30/2014
Problem Identification
Monroe County, like most of the country, has seen a rising number of students feeling isolated,
distraught and hopeless due to being teased and bullying in our schools and within community -a
problem that social networking has exasperated. Suicide, cutting, truancy and use of drugs and
alcohol are seen as last resort solutions for our youth. BTC has taken the lead on this effort and
our programming is more necessary than ever.
Monroe County has relied on the school system and BTC to provide programming and
experiences to increase protective factors and decrease risk factors for youth. Unfortunately both
agencies will experience significant and unprecedented financial cuts impacting the delivery of
these programs:
-The County School system has eliminated the role of School Safety Administrator who previously
organized school-based prevention programs.
- Safe and Drug Free Schools funding has been eliminated and the Federal funds are only being
funneled to large-metro areas.
- Florida Learn and Serve was defunded nationally ?the School system and BTC partnered as
recipients in this grant since 2005.
- BTC will no longer receive the Education Consortium Grant funded since 2004
- BTC previously received a 20%cut from Monroe County on the HSAB grant
b. Problem Significance: Why is this problem significant to the applicant? Identify who is affected
by the problem including the specific types of individuals who contribute to and/or who are
negatively affected by the problem.
The philosophy that BTC utilizes when developing programming is that all youth are at risk of
making poor decisions and deserve the support of a caring community. We support all youth ages
0-20 and their parents with a focus on those who exhibit the need for help in self-development or
who exhibit risky behavior. Every youth in the county is encouraged to participate in our programs.
Certain stages in a child's life are specifically targeted, such as the transition age of 8-9 grade
where it is documented that students are at a greater risk of feeling isolated and may resort to
risky behaviors to"fit-in". At this age they are also at a greater risk of being bullied. We also target
children 0-4 and their parents because we recognize the importance of early child development,
the intense importance of their parenting, and how these elements will support school readiness.
Project Summary (Scope of Work)
Significance to the Community- BTC provides essential, asset building activities for youth in our
community. The main focuses for this project will be the following three initiatives.
1. BTC Playgroups-BTC will provide weekly public playgroups in two at-risk neighborhoods.
Monroe is a transient culture and these playgroups meet the needs of parents, children, schools,
and the community. Because they are held in common areas every week and are free, they attract
mothers with children from birth to school age where they easily and quickly build trusting
relationships. Through these relationships,
Application Ref# 2014-JAGC-2348 Section#2 Page 1 of 3
Contract 2014-JAGC-MONR-4-E5-
Rule Reference 11 D-9 006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
information is transferred from community-based initiatives to population groups who do not
readily engage with public agencies or utilize services,
2, Middle School Programming- Prevention and transition programs will be devised specifically
for middle school youth and target the immediate needs of that population. Middle School years
are uheo the turning point for youth. Many students drop out ofschool shortly after ninth grade. A
spike in discipline incidents occur in the Sth'Qth grade years. BTC believes~barQedng this age
group will provide the youth support hz avoid risky behavior. Most lProQnam
school students who have bene�hedh -from programs,
oaredenignedbyhigh
IHigh Gohon| 3, High School signature programs such as` ChallengeDay
aywU| be the catalyst to
mvo|ve youth h U om � wa|keof|ifetonanxsoa''RedGhidu^for8TC/-T~- These youth will mentor
the middle school and elementary school students inthe —
leadership oPpo�unitioaand oe*ioelearning.
«»mmun/�y �ngvwHachve|y�ahepo� in
Contract 2014-JAGC-MONR-4-E5-
Ru/eRefere"ma/voyonsooJo'ooa(rev October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Section Questions:
Question: Does the Subgrantee receive a single grant in the amount of$500,000 or more from
the U.S. Department of Justice?
Answer: No
Question: Does the Implementing Agency receive a single grant in the amount of$500,000 or
more from the U.S. Department of Justice?
Answer: No
Question: Part 1: In your business or organization's preceding completed fiscal year, did your
business or organization (the subgrantee) receive(1) 80 percent or more of your
annual gross revenues in U.S. federal contracts, subcontracts, loans, grants,
subgrants, and/or cooperative agreements; and (2)$25,000,000 or more in annual
gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants,
and/or cooperative agreements? If yes, answer"yes"or"no"to Part 2, below.
Answer: No
Question: Part 2: Does the public have access to information about the compensation of the
executives in your business or organization (the subgrantee)through periodic reports
filed under section 13(a)or 15(d)of the Securities Exchange Act of 1934 (15 U.S.C.
78m(a), 78o(d))or section 6104 of the Internal Revenue Code of 1986? If answer to
Part 1, above, was"no,"answer N/A.
Answer: N/A
Application Ref# 2014-JAGC-2348
Section#2 Page 3 of 3
Contract 2014-JAGC-MONR-4-E5
Rule Reference I ID-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 003- Prevention and Education Programs
State Purpose Area: A-Accomplishments: Includes any accomplishments during the
reporting period.
- Activity Description
Activity: Community Service
Target Group: Juveniles -Male or female`
Geographic Area: Rural
Location Type: County-Wide
Activity Description
Activity: Community Leader Meetings
Target Group: Community Leaders
Geographic Area: Rural
Location Type: County-Wide
Activity Description
Activity: Media Information
Target Group: Juveniles-Male or female`
Geographic Area: Rural
Location Type: County-Wide
Address(es) :
Big Pine academy
30220 Overseas Hwy
Big Pine Key , FL 33043
Coral Shores High School
89901 Overseas Highway
Tavernier , FL 33070
Horance OBryant Middle School
1105 Leon Street
Key West , FL 33040
Application Ref# 2014-JAGC 2348
Section#3 Page 1 of 8
Contract 2014-JAGC-MONR-4-E5-
Rufe Reference 11 C-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
.�.�� Key Largo School
104801 Overseas
Key Largo , FL 33037
Key West High School
2100 Flagler Ave.
Key West, FL 33040
Kirk of the Keys
8877 Overseas hwy.
Marathon , FL 33050
Marathon High School
350 Sombrero Beach Rd
Marathon , FL 33050
Marathon Middle School
350 Sombrero Beach Rd.
Marathon , FL 33050
Monroe Youth Challenge
4800 Overseas Highway
Suite#6
Marathon , FL 33050
Plantation Key School
100 Lake Rd.
Tavernier, FL 33070
Roth Building
50 Highpoint Road
Tavernier, FL 33070
Sigsbee Charter School
939 Felton Rd
Key West, FL 33040
St. Columba Church
451 52nd Street Gulf
Marathon , FL 33050
Stanley Switlik School
3400 Overseas Highway
Marathon , FL 33050
Application Ref# 2014-JAGC-2348 Section#3 Page 2 of 8
Contract 2014-JAGC-MONR-4-E5-
Rule Reference 11D-9.006 OCJG-005(rev October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Sugarloaf ,.... �
School
225 Crane Blvd,
Sugarloaf Key , FL 33042
Treasure Village Montessori
86731 Overseas Hwy
(MM86.7)
Islamorada , FL 33036
Activity Description
Activity: Mentoring
Target Group: Juveniles- Male or female*
Geographic Area: Rural
Location Type: County-Wide
Activity Description
Activity: Other
Target Group: Adults-Male or female*
Geographic Area: Rural
Location Type: County-Wide
Activity Questions:
Question: Please provide the type of activity.
Answer: Parenting Classes
Activity Description _
Activity: Drug Free Events
Target Group: Juveniles- Male or female*
Geographic Area: Rural
Location Type: County-Wide
Objectives and Measures
Objective: Al - Report on program accomplishments
Measure: Part 1
Please briefly describe what your program's accomplishments will be. Please
include any benefits or changes to be observed as a result of JAG-funded activities,
such as program completion, or changes in attitudes, skills, knowledge, or
conditions. [500-character limit]
Application Ref# 2014-JAGC-2348 Section#3 Page 3 of 8
Contract 2014-JAGC-MONR-4-E5-
Ru!e Reference 11 D-9.006 OCJG-005(rev October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
..�Goal:�BTC/MYC will
provide violence prevention programming to middle/high school
students. This will occur through Challenge Day, school assemblies, after-school
clubs, leadership classes, educational workshops and field trips. MYC will support
the development of youth prior to school through educational playgroups. This will
support parents through training to be effective, nurturing, teaching them to raise
their children in safe homes. Babies will experience active play encouraging school
readiness.
Objective: A2 - Report on usage of crimesolutions.gov Website
Measure: Part 1
Will you be using the crimesolutions.gov website?
Goal: No
Objective: A3- Report on subgrants from grantees other than FDLE
Measure: Part 2
If yes, enter grantee organization or agency name.
Goal: N/A
Measure: Part 1
Are you a subrecipient of a JAG award from another JAG grantee(other than
FDLE)?An agency can be a primary recipient of a JAG award from BJA and a
subrecipient of a JAG award from another JAG award primary recipient. Do not
consider awards that you receive directly from USDOJ.
Goal: No
State Purpose Area: PE - Prevention and Education: Includes activities where individuals are
served, directly or indirectly. Activities may include one-time events,
services, or events and services that occur on a continual basis.
Activity Description
Activity: Prevention and Education
Target Group: Prevention and Education
Geographic Area: Rural
Location Type: School District
Objectives and Measures
Objective: PE1 - Report on JAG funding allocated for prevention and education
Measure: Part 1
How much JAG funding has been allocated for Prevention and Education? Please
report in dollars($).
Application Ref# 2014-JAGG-2348
Section#3 Page 4 of 8
Contract 2014-JAGC-MONR-4-E5
Rule Reference 11D-9.006 OCJG-005(rev-October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Goal. ,.. 28543
Objective: PE2 -Provide prevention or education programs
Measure: Part 1
How many prevention or education programs will you implement?
Goal: 6
Measure: Part 2
Of the prevention or education programs to be implemented, how many will be
substance abuse prevention or education programs?
Goal: 3
Measure: Part 3
What types of prevention or education programs will you provide? In your response,
please list all that apply from the following choices: Anti-gang, Anti-drug, Cognitive,
Crime Prevention, Drug Prevention, Educational, Employment, Gang Resistance,
GED, Housing, Job Skills, Mental Health, Mentoring, Pro-social, Substance Abuse,
Truancy, Vocational, Other. Do not select other if your item fits into any of the
categories above. If other, state'other"and specify.
GoaL Parenting, High School Prevention and Leadership Building, Mentoring, Middle
School Prevention, Elementary Pro-Social programming, Truancy Prevention
Objective: PE3 -Serve participants in ongoing programs
Measure: Part 1
How many participants will the program serve? Please report the number of
participants for ongoing programs and not one-time events.
Goal: 1800
Objective: PE4 - Develop prevention or education program materials
Measure: Part 1
How many types of prevention or education program materials will be developed?
Please report the number of distinct types of materials developed. In your response,
please list all that apply and the number of each from the following choices:
Brochures, Pamphlets, and Posters;
Presentations;
E-mails;
Webinars;
Websites;
Web-based presentations;
Other. Do not select other if your item fits into any of the categories above. If other,
state'other"and specify.
Application Ref# 2014-JAGC-2348 Section#3 Page 5 of 8
Contract 2014-JAGC-MONR-4-E5
Rule Reference 110-9.006 OCJG-005(rev October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Goal: Newsletters with parenting . � � „
u
information, Social Messaging for our youth on websites,
Youth created presentation on anti-bullying and violence prevention.
Measure: Part 2
Of the prevention or education program materials to be developed, how many types
will be related to substance abuse? Please report the number of distinct types of
materials to be developed. In your response, please list all that apply and the number
of each from the following choices:
How many types of prevention or education program materials have been developed
during the reporting period? Please report the number of distinct types of materials
developed. In your response, please list all that apply and the number of each from
the following choices:
Brochures, Pamphlets, and Posters;
Presentations;
E-mails;
Webinars;
Websites;
Web-based presentations;
Other. Do not select other if your item fits into any of the categories above. If other,
state"other"and specify.
Goal: 1 Newsletter to support Spring Programming
Measure: Part 3
How many educational activities and materials will be disseminated? Please report
the total number of materials to be distributed (not the number of copies), such as
brochures, pamphlets, and posters.
Goal: 5
Measure Part 4
Where will the materials be disseminated? In your response, please list all that apply
from the following choices:
Events Targeting Youth and Teens,
Government Agencies,
Schools,
Youth Groups,
Other. Do not select other if your item fits into any of the categories above. If other,
state "other"and specify.
Goal: Schools, Youth Groups, Parents, Churches, Festivals(i.e. Seafood and Children's
Day, etc.)
Measure. Part 5
What other prevention-related or educational media will be used to disseminate
prevention and education information? In your response, please list all that apply
from the following choices:
Listserv,
Radio (Advertisements or Program Specials),
Application Ref# 2014-JAGC-2348
Section#3 Page 6 of 8
Contract 2014-JAGC-MONR-4-E5-
Riie Reference 11D-9 006 OCJG-005(rev October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Social Media .�..,ux,
(e.g., Facebook, Twitter),
Television Advertisement(Commercial, Public Service Announcement[PSA], or
Special),
Webinars,
Other. Do not select other if your item fits into any of the categories. If other, state
'other"and specify.
Goal: Social Media, Listserv, School Announcements, PSA, Newsprint, Website
Application Ref# 2014-JAGG-2348
Section#3 Page 7 of 8
Contract 2014-JAGC-M0NR-4-E5-
Rule Reference 110-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Section �o.�.«�A � . u .w«,
Questions.
Question: if"other"was selected for the geographic area, please describe.
Answer: n/a
Question: If"other"was selected for location type, please describe.
Answer: n/a
Application Ref# 2014-JAGC-2348 Section#3 Page 8 of 8
Contract 2014-JAGC-MONR-4-E5-
Rule Reference 11D-9.006 OCJG-005(rev October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR/Vendor Number: 596000749
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $28,543.00 $0.00 $23,543,00
Expenses $0.00 $0.00
$0.00
Operating Capital $0.00 $0.00 $0.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
--Totals -- $28,543.00 $0.00
$28,543.00
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated income(PGI) ? No
Application Ref# 2014-JAGC-2348 Section#4 Page 1 of 3
Contract 2014-JAGC-MONR-4-E5-
Ru�e Reference I ID-9.006 OCJG-005(rev October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Budget Narrative:
Contractual Services:
Prevention Activity Coordinator
&After School Club Leaders $21,343
$20 per hour X 1067.15 hours
Playgroup Leaders$4,400
$20 per hour X 220 hours
Administrative Support for Prevention Program$2,800
$20 per hour X 140 hours
Total Units of service 1427.15 Hours
CONTRACT, Monroe County will execute a contract with Be The Change Inc. for the Monroe
Youth Challenge Program for the period of October 1, 2013 through September 30, 2014. A copy
of}he contract will be sent to FDLE.
Application Ref# 2014-JAGC-2348
Section#4 Page 2 of 3
Contract 2014-JAGC-M0NR-4-E5
RuFe Reference 11 D-8.006 OCJG-005(rev October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Section Questions.
Question: If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer: N/A
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: N/A
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriffs office.
Answer: N/A
Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: N/A
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: Contractual Services:
Prevention Activity Coordinator
&After School Club Leaders $21,343
$20 per hour X 1067.15 hours
Playgroup Leaders$4,400
$20 per hour X 220 hours
Administrative Support for Prevention Program$2,800
$20 per hour X 140 hours
Total Units of service 1427,15 Hours
Unit Cost: $20
Total: $28,543
Application Ref# 2014-JAGC-2348 Section#4 Page 3 of 3
Contract 2014-JAGC-MONR-4-E5-
Rule Reference i,D-8.006 OCJG-005(rev October 2005)
Florida Department of Law Enforcement
� Office of Criminal Justice Grants
w� Past Office Box 1489 Tallahassee, Florida 32302-1489 (850)617-1250 cnminaliu i (&fdl State Fl es
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
STANDARD CONDITIONS
SFY2014 JAG Standard Conditions P
Rev. 09/2013 age 1 of 22
Conditions of agreement requiring compliance by units of local government (subgrent recipients),
�mphemendnQ agencies, and aba0s agencies upon signed acceptance of the subgnanL award ^pear in
this section. Upon approval of this aubQnont, the approved application and the following "= of nno "
conditions will become binding, Failure to comply with provisions of this agreement will res
ult �
required corrective action up to and including project costs being disallowed and termination of t '"
project, as specified in item 18of this seodun, "=
1. All Subgnant Recipients must comply with the financial and administrative requirements set
forth in the current edition of the U.S. Department of Justice, Office of Justice Programs
(0JP) Financial Guide (Financial <�Guide)
the Edward Byrne Memorial Justice Assistance Grant (JAG) program guidance
(wwwbia,aov/Proaramnextailsaspx?Program ID=59 ) as well as Federal statutes, regulations,
policies, guidelines and requirements and Florida laws and regulations including but not
limited to:
° Florida Administrative Code, Chapter 11O-9. "Edward Byrne Memorial Stab* and Local
Law Enforcement Assistance Formula Grant Program":
~ Office of Management and Budget(OMB) Circulars:
o A-21 (2 CFR22O)."Cost Principles for Educational
o oo Institutions"
A-87 (2 CFR 225)' "Cost Principles for State, Local and Indian Tribal Governments"
A-1O2, "Grants Cooperative Agreements with State and ---a| Governments"
A-110 (2 CFR 215). "Uniform Administrative Requirements for Grants and
Cooperative
o A-122 (2 CFR23O), "Cost Principles for Non-Profit Organizations"
o A-133, "Audits of States, Local Governments, and Non-Profit Organizations"
• Code ufFederal Regulations:
o /C/R 1/5.75(b), "Award Term for Trafficking in Persons"
o 28 CFR38, "Equal Treatment for Faith-Based OrUanizat|oos',
o 28 CFR 66, "U.S. Department of Justice Common Rule for State And Local
Governments" (Common Rule)
u 28 CFR83. "Govern mnent40idm Requirements for Drug-Free Workplace (Grants)"
o 28CFR1D. 22, 23, 2U, 35'42.G1,and G3
° Public Law 108-162^ Title XI—Department of Justice Reauthorization Subtitle B--|mpomving
the Department of Justice's Grant Programs, Chapter 1--Assisting" Law Enforcement and
Criminal Justice Agencies, Sec. 1111. Merger of Byrne Grant Program and Local LLawEnforoenmentB|ochGrantP,ogramn;
° United States Code:
o 42U.S.C. 3711u{aeq.. ' Crime Control and Safe Streets Act of1S8B"
° State of Florida General Records Schedule [;S1-SL for State and Local Government
Agencies:
2. Requirements for Contractors ofSubQrant Recipients
The subgrant recipient assures the compliance of all contractors with the applicable provisions of
Title | of the Omnibus Crime Control and Safe Streets Act of1Q68. ae amended (42USC 3711
et seq. at )� the provisions of the current edition of Office o| Justice
Programs Financial Guide �
aPPUoob|efederal and �ate |a )� and all other
1 Allowable Costs
a Allowance for costs incurred under the subgrant shall be determined according to the general
principles and standards for selected cost items set forth in the Office of Justice Programs
Financial Guide, U,S. Department of Justice Common Rule for State And Local Governments
and federal [)K1B Circular A'87. ''Cost Principles for State, Local and Indian Tribal
/�overnmento.''orO�WB Circular A-21. ''Cost Principles for Educational |notituUons."
b, All procedures employed in the use of federal funds for any procurement shall be according
to U.S. Department of Justice Common Rule for State and Local Governments, or OMBCircu|arA-11O. or OMB Cinou|arA,1U2. and Florida law to be eligible for reimbursement.
4' Reports
� Project Performance Reports
(1) Reporting Time Frames: The aubgrant recipient mheU submit Quarterly Project
Performance Reports to the Florida Department of Law Enfnroement hereafter known as
the Depo�ment. within fifteen (1G) days after the end of the reporting` period In addition
if the subgmntawerd period is extended beyond the "original" project �ddibon�'
[)ua�er(yPn�eotPe�ormanoeRepo�sshall besubmi�ed ~ ~ '
Failure to submit Quarterly Performance Reports that are complete, accurate, and timely
may result in sanctions, as specified in item 18. Pedbnnanceof Agreement Provisions,
(2) Report Contents: Performance Reports must include u response to all objectives included
in your subgrent. A detailed naspmnoa is
re
quired in the narrative portion for yes/noperformanue objectives. The narrative must also reflect on accomplishments for thequarter and identify problems with project implementation and address actions beingbsken to resolve the problems. Additional information maybe
required if necessary to
comply with federal reporting requirements.
(3) Submission: Performance Reports may be submitted by the Project Director, Application
Manager, o/Performance Contacts,
b Financial Reports
(1) Project Expenditure Reports
(a) The aubgrant recipient shall have a choice of submitting either o Monthly or a
Quarterly project Expenditure Report to the Department Project Expenditure
Reports are due thirty (30) days after the end of the reporting period In addition, if
the aubgrantavvand period is extended, additional Project Expenditure Reports shall
be submitted.
(b) All project expenditures for reimbursement of subQnant recipient costs shall be
submitted on the Project Expenditure Report Forms prescribed and provided by the
Office of Criminal Justice Grants (OCJG) through the 3ubgrent Information
Management ON-line (8|K8ON) system.
(c) All Project Expenditure Reports aheU be submitted in sufficient detail for proper pre
auditandpos�audit. -
(d) Before the "final" Project Expenditure Report will be processed, the subgrmnt
recipient must submit to the Department all outstanding project reports and must
have satisfied all special conditions. Failure to comply with the above provisions
shall result in forfeiture ofreimbursement.
(e) Reports are tobe submitted even when no reimbursement is being requested,
5FY2814]AG Standard Conditions
Rev. 09/2013 Page 3uf22
(f) The report must be electronically signed by the oubQ:antneopientorimp|emendng
agency's Ch�fFinanda| O�oeror the Ch�fFinan�a| Officer
--designee.
(2) Financial Closeout Audit
(a) The Financial Closeout Audit shall be submitted to the Department within forty-five
(46) days of the subgnant expiration date.
(b) The Financial Closeout Audit must beelectronically signed by the eubgnant recipient
or implementing agency's Chief Financial Officer o/ the Chief Financial Officer
designee,
(3) Project Generated Income(PB|)
(a) If app|icab|o, the aubQnant recipient shall submit Quarterly P8| Earnings and
Expenditures Reports to the Department within thirty (30) days after the end of the
reporting period covering aubgront project generated income and expenditures
during the previous quarter, If any PG| remains unspent after the subgrent ends the
subgnsnt recipient must continue submitting quarterly PG| reports until all fund~- are
expended (See Item 11. Program Income.)
(b) PGI Earnings and Expenditures reports must be electronically signed by the subgrant
recipient or implementing agency's chief financial officer or the chief financial officer's
designee.
c. Other Reports
The subgrant recipient shall report to the Uniform Crime Report and other reports as may be
reasonably required by the Department.
5. Fiscal Control and Fund Accounting Procedures
a All expenditures and cost accounting of funds shall conform to the Office of Justice
Programs Financial Guide, the Common Rule, and OMB Circulars A'21 A-87 and 4,11O
orA-1O2as applicable, in their endreb/. ' ' '
b, The subgnant recipient is required to establish and maintain adequate accounting systems
and financial records and to accurately account for funds awarded to them As e oubgnant
recipient, you must have o financial management system in place that|s
able
to record andreport on the reoeipt, obligation, and expenditure of grant funds An adequate accountingsystemfora subgrant recipient must be able to accommodate afund and account structure separately track receipts, expenditures, assets, and liabilities for awards, programs, andsubgrantreoipients,
o. All funds spent on this project shall be disbursed according to provisions of the project
budget aa approved by the Department,
d, All funds not spent in accordance with this agreement shall be subject to repayment by the
subgrentreuipient,
6. Payment Contingent on Appropriation and Available Funds
The State of Florida's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the Florida Legislature. Furthermore, the obligation on of the State f
F|ondato reimburse aubgrant recipients for incurred costs iu subject h/avaUab|e federal fun o
5Pf2O14 JAG Standard Conditions ---------------
Rev. 09/2013 Page 4 o[22
7. Obligation oySubQxant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date, or
subsequent to the tenninahondate, of the subgnant award pehod. Only pro�ctoos� incu —"e"' on
or after the effective date, and on or prior to the termination date of the aubgnant recipient's
project are eligible for reimbursement, Allpayments must be completed within thirty (30) of
the end of the subQentpehod, u�y*
8. Advance Funding
Advance funding may be provided to a subQnant recipient upon a written request to the
Deportment. The request must be electronically signed by the subgrant recipient or implementing
agency's Chief Financial Officer mr the Chief Financial Officer designee.
S. Trust Funds
a, The unit of local government must establish o trust fund in which to deposit JAG funds
The tnuc�fund may or may not beaninieres beahngaccounL �
b� The account may earn interest, but any earned interest must be used for program purposes
and expended before the federal grant period end date, Any unexpended interest
remaining at the end of the federal grant period must be submitted to the Office of Criminal
Justice Grants for transmittal to the Bureau o(Justice Assistance,
10. Travel and Training
The cost of all Lnsve| shall be reimbursed according to the subgrent recipient's written travel
Policy If the eubgnant recipient does not have o written travel po|ioy, cost ofaU travel will be
reimbursed according to State ofFlorida Travel Guidelines 112,061. Fla. Sbat.
11. Program p In
come known as Project Generated Income)
y All income generated as a direct result of subguxnt project shall be deemed program
income.
b� Any project that will potentially earn PG/ must submit an Earnings and Expenditures Report
to report how much PG| was earned during each quarter. A report must be submitted each
quarter even if no PG/ was earned or expended. PG| Earnings and Expenditures reports
must be electronically signed by the subgrant recipient or implementing agency's Chief
Financial Officer o/the Chief Financial Officer designee.
o, PG| expenditures require prior written approval from the Office of Criminal Justice Grants.
Program income must be used for the purposes ofand under the conditions applicable to
the award If the omat is allowable under the federal grant program, then the cost be
allowable using program income, P(�| budQetrequeetomuatbe would
by the subgrox'
^
recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer
designee.
d Program income should be used as earned and expended as soon as possible, Any
unexpended PG| remaining at the end of the federal grant period must be submitted to
OCJ8 for transmittal to the Bureau of Justice Assistance,
12. Approval nf Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment
of a consultant when the consultant's rate exceeds$450 (excluding travel and subsistence costs)
per eight-hour day. A detailed justification must be submitted to and approved by FDLE prior to
obligation or expenditures of such funds. Approval oho|| be based upon the contract's
compliance with requirements found in the Financial Guide, the Common Rule, and in applicable
state statutes, The Department's approval of the aubgnanL recipient eQ eement does not
constitute approval of consultant contracts. |f consultants are hired through o competitive bidding
process (not sole sounce). the $45O threshold does not apply,
SFY2Ol4 JAG Standard Conditions ------
Rev, 09/2013 Page 5of22
13. Property Accountability
o The subgnsnt recipient agrees to use all non-expendable property for criminal justice
purposes during its useful life ordispose of it pursuant to§ 274. Fla. StaL
b, The aubgxsnt recipient shall establish and administer m system to protect preserve, uae
maintain and dispose of any property furnished to it by the Department or purchased
`
pursuant to this agreement according to federal property management standards set ~forth i
the Office ofJusbce Programs Financial Guide, U,S. Depa�mentofJusUoe ~o '`"" 'w
Common |e "'
State and Local Governments or the federal OMB Circular A-11O orA-1~ as applicable.
This obligation continues as long as the subgrent recipient n�ai»a+ the
e property,
14. Ownership of Data and Creative Material
Ownership of material, disoovehos, invandona, and results developed, produced, or discovered
subordinate to this agreement is governed by the banns of the Office' of Justice Programs
Financial Guide (as emended), and the U.S. Department of Justice Common Rule for State and
Local Governments, orthefedena| OK8BCircu|ar4r11OorA,1O2 �a� |'i' b|. pp e.
15. Copyright
The awarding agency reserves a royalty-free non'exousive. and irrevocable license horepnzduoe
publish, or otherwise use, and auihohzeothem0o use, for federal govemmentpurposes:
'
a The copyright in any work developed under on award orsubawmrd. and
b. Any rights of copyright hz which a subgnant recipient orsubreoipient purchases ownership
with support funded under this grant agreement.
16. Patents
If any program produces patentable itemo, patent rights, processes, or invenUons in the course
of work sponsored by the federal award orsubawandfunda such
'
reported to the awarding agency.
' ouc �» mustbeprompt|yandfuUy
a. Unless there is a prior agreement between the aubgrentrecipient and the Department on
disposition of such items, the Department may determine whether protection on the invention
or discovery will basought,
b. The Department will also determine how rights in the invention or discovery (including rights
under any patents issued) will be allocated and administered in order to protect the public
interest consistent with "Government Patent Policy" ("President's Memorandum for Heads of
Executive Departments and Agencies," dated August 23 1971 and statement of
{3overnmentpatent policy, oophntedin38 Federal Regi�er1S8' S). '
c Government regulations have been issued in Title 37 CFR Part4U1 by the U S DepartmentofCommenoe �
17� Publication or Printing of Reports
The subgnsnt recipient ahoU submit for review and approval one copy of any curricula, training
materials, or any other written materials that will be published, including web-based materials and
web site content, through funds from this grant at least thirty (30) days prior to the targeted
dissemination date The subQranbae understands and agrees that any training materials
developed or delivered with grant funding must adhere to the OJPTraining Guiding Principles for
Grantees and Subgranteea available at
SFY2O14 JAG Standard Conditions
Page 6of22
Rev. O9/2O13
All materials publicizing or resulting from award activities shall contain the following statements:
"This project was supported by Grant No. [contact the Office of Criminal Justice Grants for award
numbed awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a
component uf the Office of Justice Programs, which also includes the Bureau of Justice 81ahatico
the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, the
-
Office for ViuimoofCrime, and ,he Qffioe of Sex Offender Sentencing, Monitoring Apprehending,
a��
uo not neceosoh|yeprenmntthe official posiUonnr policies u/the U.S. Depa�ment'fJu�ioe.^ ^"
18. Audit
a� Subgnsnt recipients that expend $500.000 or more in a year in federal awards shall have a
single or program-specific audit conducted for that year- The audit shall be performed in
accordance with the federal OMB Cinou|arA,133 and other applicable federal |aw. The
contract for this agreement shall be identified in the Schedule of Federal Financial Asei' hance
in the subject audit. U The be identified as federal funds passed through the
Florida Department of Law Enforcement and include the contract number, CFD4n~''ber
award amount, contract period, funds received and disbursed. When applicable, th=
`
aubgrant recipient shall submit an annual financial audit that meets the requirements of
t�
§ 11.45. Fla. L St� . "Definitions; duties; authorities; reports', rules,"; § 21597 F|a °ta
"Florida Single Audit Act"; and Rules of �e Auditor General, ' " ``
. . Chapter 1O55O "Local
Governmental Entity Audits" and Chapter 1O�85O. "FloridaSingle '`Audits `onprof"
andFopPnoMLOrganizaUons.~
b, A complete audit report that covers any portion of the effective dates of this agreement must
be submitted within 30 days after its uomp|etion, but no later than nine (B) months after the
audit period. In order to be oomp|ate, the submitted report shall include any management
letters issued separately and management's written response ho all findings bn� audit napo�
and management letter findings. Incomplete audit reports will not be accepted by the
Department,
c, The subgsant recipient shall have all audits completed by an Independent Public Accountant
(IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d The mubgnsnt recipient shall take appropriate corrective action within six (G) months of the
issue date of the audit report in instances of noncompliance with federal laws and
regulations.
e, The subgnant recipient shall ensure that audit working papers are made available to the
Department, or its deaignae, upon request for a period of three (3) years from the date the
audit report ie issued, unless extended in writing by the Department.
t Subgrant recipients that expend less than $500,000 in federal awards during a fiscal year are
exempt from the audit requirements of OMB Circular Ar133 for that fiscal year. |n this oame
written notification, which can be in the form of the ^Cerd�cation f Audit E '
shall be provided to the Department by the Chief Financial Of5cnr, d Exemption"
subgnant recipient isexempt This be to
or designee, that the
- e Department no later than
yWeroh 1 foUmwmgthe end ' the fiscal year, provided — —
g, If this agreement is closed out without an audit, the Department reserves the right to recover
any disallowed costs identified inan audit completed after such closeout.
h A scanned copy of the completed audit reports or link to the electronic audit report should
be sent via email to crirn i
or mailed br the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
Post Office Box 14OQ
-------------
SFY2O14 JAG Standard Conditions -----
Rev. O9/2U13 pageJof22
Tallahassee, Florida 323O2-148Q
19. Performance of Agreement Provisions
In the event of detau|t, non-compliance or violation of any provision of this agreement by the
subgrant recipient, the subgnent recipient's consultants and suppliers, or both the Departmentaha|| impose sanctions it deems appropriate including withholding p- andpayments cancellation,
terminatimn, or suspension of the agreement in whole or in part. In such event, the Department
shaDnohfythe subQrant recipient cf its decision thi�y (3O) days inedv----oeof the
effective date o
such sanction. The subgnant recipient shall be paid only for t''~~e sem�'^ea satisfactorily
pe�onnedphorba the effective date of such sanction.
20. Commencement ufProject
e If project is not operational within SO days of the original start date of the award period the
subgnant recipient must report by letter to the Department the steps taken to initiate the
the
project, the reasons for delay, and the expected start date,
b If project is not operational within 90 days of the original start date of the award period the
aubgrant recipient must submit e second statement to the Department explaining the
implementation delay.
u upon receipt of the ninety (80) day letter, the Department mhoU determine if the reason for
delay is justified or shaU, at its diocreUon, unilaterally terminate this agreement and re-
obligate subgnant funds to other Department approved projects. The Department, where
warranted by extenuating oircumetsnces, may extend the starting date of the project �st the
ninety (gO) day period, but only by formal written adjustment bothis agreement. +p
21. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by
reason of any failure in performance of this agreement according to its terms (including any
failure by the subgrant recipient to make progress in the execution of work hereunder which
endangers such performance) if such failure arises out ofcauses beyond the control and
without the fault or negligence of the oubgnant recipient. Such causes include, but are not
limited to, acts of God orofthe public enemy, acts of the 'government in either to sovereign
or contractual capaoity, firea, floods, epidemioo, quarantine restrictions, strikes, freightamoarqoea. and unusually severe weather, but in every case the failure to perform
^pe ~''urm'sha|| be
beyond the control and without the fault or negligence of the s`bgrantrecipient,
b If failure to perform is caused by failure of consultant to pedbnn or make progress, and if
such failure arises out ofcauses beyond the control ofeubgnanL recipient and consultant,
mt and
without fault or negligence of either of them, the subgoant recipient shall not be deemed in
default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other
sources,
(2) The Department ordered the subQnant recipient in writing to procure such supplies or
services from other sources, and
(3) The oubgnant recipient failed to reasonably comply with such order.
o, Upon request ofthe subgnant recipient the Department shall ascertain the facts and the
extent of such fai|ure, and if the Department determines that any failure to perform was
occasioned by one or more said causes, the delivery schedule shall be revised accordingly.
22. Written Approval of Changes in this Approved Agreement(Grant Adjustments)
a 3ubgnant recipients must obtain prior approval from the Department for major substantive
changes such as changes in project acbvihea, target popu|abono, service providers.
SFY2O14 )AG Standard Conditions -----
Rev. 09/2Ol3 Page 8of22
implementation schedulen, project director, and designs orresearch plans set forth in the
approved agreement and for any budget changes that will transfer more than 1O96of the total
budget between budget categories.
b. Subgnan\ recipients may transfer up to 1O96ofthe total budget between current, approved
budget cetegmheavvithout prior approval as long as the funds are transferred to n existing
line item,
o. Under no circumstances can transfers of funds increase the total budgeted award.
d, Requests for changes to the subgrant agreement must be electronically signed by the
subgrant recipient or implementing agency's chief official or the chief official's designee.
e Any certifications required for the requested changes,
Justification, privacy Certification forms, and such as Sole Source. ADP
Confidential Funds certifications, must be
signed by the subgnsnt recipient
or implementing y-�—agency chief official o '
fonna|. wri�eoaignatunaauthohtyforthechief i r someone with
21 Disputes and Appeals
a, The Department shall make its decision in writing wheo naeponding bo any diapu�s
oisagreementa, or questions of fact arising under this agreement and shall distribute its
-
response to all concerned parties. The oubgnsnt recipient shall proceed diligently with the
performance of this agreement according ho the Department's decision,
b, |f the mubgrant recipient appeals the Department's decision �haappeal also ahaUhe made in
writing within kwen�-one (21) calendar days bthe Department's o|erk (agencyderk) The
subgnant recipient's right 0z appeal the Department's deds�-' io contained in § 12O Fla.SbaL
and in procedures sat forth in Rule 28-106.104. Florida Administrative
--minia�ebve Code 'FeUure -
appeal within this time �maoonstitu�esow�iverofpnoce*proceedings S|ot, m
�
24. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement At any time, a
representative of the Depa�ment. of the U.8 Depa�mentofJumdoe or�heAu �orenera|of the
State of Florida, have the right of visiting the project site to monitor,
Auditor(�
r inspect u and uas�as work
«s
pe�onnedunder this agreement,
'
25. Access to Records
a The Florida Department of Law Enforoement, the Auditor General of the State of Florida, Uh
U.S. Depa�mentofJustice, the U.S, Comptroller General or any of their duly authorized
nepu*sents�ves, shall have access to books documents, papers and records of ° u
recipient, implementing agency and contractors
-rs for the
the
c� r e purpose of audit and examination
according to the Financial Guide and the Common Rule.
b. The Department reoenx*e the right to unilaterally terminate this agreement if the nubgnant
recipient, implementing a0oncy, or contractor refuses toaUmwpub|icacceaahn all dooumenLo
paperm, letters, or other materials subject to provisions of § 119 Fla. StaL and made or
'
received by the oubgnant recipient or its oon�adorinnorjunodon with thi� agre' menL
o� The subQnant recipient will give the awarding agency or the General Accounting Office,
through any authorized representative, access to and the right to examine all paper o
electronic records related to the�nanoia! assistance.
'
26' Retention of Records
The subgrant recipient shall maintain all records and documents fora minimum of five (5) yeas from
the_date of the final financial statement and bo available for audit and public disclosure upon request
SFY2U14JAG Standard Conditions ------
Rev. 09/2013 page 9of22
of duly authorized persons, The aubgrent recipient shall comply with State of Florida General
Records Schedule GS1-SL for Stabs and Local Government Agencies:
27. Personnel Changes
Upon implementation of the pnoject, in the event there is e change in Chief Officials for the
Subgnant recipient or Implementing Agency, project staff must notify the help desk for FDLE's
online grants management system, 0W1ON (SubgnsnthhzrmaUon Management Online) so that
the organization can be updated in S|K8[}N. If the project director changes, a grant adjustment
must be entered in S|K3ON to reflect the change. '
20. Background Check
Whenever a background screening for employment or a background security check is required by
law for emp|oyment, un|moe otherwise provided by |avv. the provisions of § 435 F!� �tat shallapp/y-
' � �
a, All positions in programs providing care to chUdren, the developmentally disabled, or
vulnerable adults for 15 hours or more per week- oU permanent and temporary employee
positions of the central abuse hotline; and oU persona working under contract who ~ove
access to abuse records are deemed to be persons and positions of special �u'' or
responsibility and require employment screening pursuant to § 435 Fla. S�� using the level
2sbandardsaetfodhinthatchaptec ' � �' '=
b All employees in positions designated by law as positions of trust orresponsibility shall be
required to undergo security background investigations as a condition of employment and
continued employment, For the purposes of the subsection, security
background
investigations include, but not be limited to, employment history checks, fingerprintingforaUpurpmaeaandoheokoin1hiaaubeeoion. statewide criminal andjuvenile records checks
through the Florida Department of Law Enforcement, and federal criminal records checksLhrough the Federal Bureau of |nvestigation, and may include local criminal records checksthrough local law enforcement agencies,
(1) Any person who is required to undergo such osecurity background investigation and
who refuses to cooperate in such investigation or refuses to submit fingerprints shall be
disqualified for employment in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing
agency or employee. When fingerprinting is requined, the fingerprints of the employee
or applicant for employment ahoU be taken by the employing agency or by an
authorized law enforcement officer and submitted to the Department of Low
Enforcement for processing and fonwording, when requested by the employing agenoy,
to the United States Depa�mentofJusdue for process|ng The employing agency shall
'
reimburse the Department of Lew Enforcement for any costs incurred by it in the
"
processing of the fingerprints.
29' Drug Court Projects
A Drug Court Project must comply with � 3Q7�334 F|� Stat "Treatment-Based Drug Court
Programs."
' � ' -
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, theDepartment of Justice encourages consultation with � allied components of the criminal
U.S.a| justice
system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan
systemic impacts such aa increased nou�dock�s and the need for detenUonspace.
/u/
31. Criminal Intelligence System
a� The mubgranL recipient agrees that any information Ueohno|o�y system fundedorsuppo�ed
by the Office of Justice Programs funds will comply with 28 C FR Part
23' CriminalIntelligence Systems Operating Policies, if the Office of Justice Programs de�nnines thisregulation to be applicable. Should the Office of Justice Program determine 28 c.r,«, Part23 to be app|icab|e, the Office of Justice Programs may, at its discrsz/o»' perform audits ofthe aystem, as per28 C F R. 23 20(g). Should any violation of28 C F R part 23 occur' theaubgcant recipient may be fined as per42 U.S.C. 789g( )-(-n� The a~b xantrecipient ' aynotsatisfysuoh a fine with federal funds,
b, The subgrantee understands and agrees that no awarded funds may be used to maintain or
establish a computer network unless such network blocks the viewing downloading, and
exchanging ofpomognaphy. |n doing so the eubgnantee agrees the these" reebidionsw^| noL
limit the use of awarded funds necessary for any federal, state tribal, or local law
enfo�ementagency or any other entity oanying out criminal investigations, prosecutions or
adjudication activities.
32. Confidential Funds
A signed certification that the project director orthe head of the Implementing Agency has read
understands, and agrees to abide by all ofthe conditions for confidential funds as set forth he
h in � `
effective edition of the Office of Justice Programs Financial Guide is required from all projects that
are involved with confidential funds. The signed certification must be submitted at the time
grant application,
m
33' Civil Rights Compliance
a. Federal laws prohibit recipients of financial assistance from discriminating on the basis of
race, oo|or, national origin, re|igion, aex, disobi|ity, or age in funded programs
_ � — - ^ or activities.
AUsubgnan(reoipionte. implementing ogenoies, and contractors mu��comply with any applicable nondiscrimination requirements, which may include the Omnibus CrimeCuntro| and Safe Streets Act of 1958 (42 U S.C. § 37OQd), the Victims of Crime Aot (42U.SC� § 1OGD4(e)); ThaJuveni|eJusdoeend Delinquency p'"venbon Act " 2O»2 (42 u.S.C�
§ 5672(b)); the Civil Rights Actof 1884 �Q �iSC � 2000dY' the Rehabilitation Act of 19732B U B � � 7 Q4)� the Americans with Disabilities Act of 1930 (42 U SC § 12131-34); theEducation Amendments o/ 1972 (20 U�SC. §§1681. 1683` 1685-86); the Age Discrimination
Act of 1975 (42 U5C� §§ 6101-07); and Department of Ju~"^= Non—DiscriminationRegulahona28 CFR Part 42; see Ex, Order 13279 (aqua/ protection of the laws for faith-
based and oommundyorg�n�ationa).
h, FDLE does not discriminate on the basis of race, color, religion, national ohginsexdisabi|ity or age in the delivery of services or benefits or in employment. The aubgnsn`origin, sex,recipient must
'
nohfyprogram po�ioipantsand bene�dorioathat it does not dis discriminate ba�scfrace
co|or, national origin, ne|igion, aex, disobi|ih/, and age in the delivery-� of or benefits o m'
m employment pmoboeo. —
o Subgnant recipients are responsible for ensuring that contractors, vendors, and agencies townom theyposs4hrough funds are in compliance with all Civil Rights requirements and that
the contnadora, vendore, and agencies are aware that they may 0e a discrimination
complaint the aubguantrecipient, with FOLE, z`with the Office for Civil
do so,
Rights and how to
d Equal Employment Opportunity Plans
(1) Aaubgnsnt recipient or implementing agency must develop on EEO Plan ifithas 50 or
more employees and it has received any single award ofS25.00O or more from the
Department of Justice. The plan must be prepared using the on-line short form at
mPIVAltm, must be retained by the subgrant
.^c.p.=..^ or "//p/e//'e//vny agency, and must be available for review or audit, The
organization must also submit an EEO Certification toFOLE.
(2) If the aubQnant recipient or implementing agency is required to prepare an EEO Plan and
has received any single award of $5OO.00O or more from the Department of Justice, it
must eubmbits plan to the Deps�mentofJusdoe�vapprnva1 A copy of the Oepa�m`=mnt
of Justice approval letter must be submitted to FDLE. The approval letter expires
years�omthe date of the |e�er. `�"
(3) A subgrant recipient or implementing agency is exempt from the EEO Plan requirement if
it |s has fewer than 5O employees orif it does not receive any single award of$25OOOnr
more from the Depo�monLofJusdoe orifit is o nonprofitorganization a medical or
educational institution, or an Indian Tribe. If an organization is exempt from the EEO
Plan requirement, it must submit an EEO Certification hoFDLE.
(4) The subgrant recipient and implementing agency acknowledge that failure to comply with
EEO Requirements within 80 days of the project start de&a may namu|t in suspension or
termination of funding, until such time as it is in compliance.
e, In the event a federal or state court or federal or state administrative agency makes a finding
of discrimination after o due process hearing on the grounds ofrace, co|or, religion, nationalorigin, oex, or disability against o recipient of fundm, the recipient will forward
~^a rd a copy of the
finding to MILE and to the Office for Civil Rights, Office of Justice Programs,
^
t In accordance with federal civil rights |awa, the aubgnant recipient shall not retaliate against
individuals for taking action or participating in action to secure rights protected by these laws.
g. Subgrant recipients must include comprehensive Civil Rights/Nondiscrimination Provisions in
all contracts funded by the subgnantrecipient.
h If the oubgnant recipient or any of its emp|oyeea, contractors, vendors, or pnnQnsm
beneficiaries has a discrimination complaint, they may file a complaint with the aubQnant
recipient, with FDLE or with the Office for Civil Rights. Discrimination complaints may be
submitted to FDLEat Office ofthe Inspector General, Post Office Box 1480 Tallahassee
Florida 323O2148Q |i ' '
Discrimination complaints may also b-e submitted to the Office for Civil Rights, Office of
Justice Programs, U.S. Department of Justice, 810 7 1h Street, Northwest, Washington, D.C.
20531, or by phone at(202) 307-0690
i The aubgnant recipient must have procedures in place for responding to discrimination
complaints that employees and dienLs, ouotomers, and program participants file directly with
the aubQnsnirecipient,
l The subgrant recipient must have written policies or procedures in place for notifying program
beneficiaries how to file complaints alleging discrimination by the sub0nantoe/imp!emmndng
agency with MILE nr the OCR.
k� Any discrimination complaints filed with FDLE will be reviewed by FDLE'a Inspector General
and referred bz the Office for Civil Rights, the Florida Commission on Human Re|ahons or the
| Equal Employment Oppo�uni|yCommission, based on the nature of the complaint.
'
Subgrant recipients must comply with the requirements of the Americans with Disabilities Act
(AUA). Public Law 101-336. which prohibits discrimination by public and private entities u~
the basis of disability and requires certain accommodations be made with regard
employment (Title |). state and local government services and tronapn�odon (TitleU) public
~
aocommndadony (TNe |||). and ha|ecommunioobono (T�e |V). '
m. Rehabilitation Act of1Q73 (28C.F.R, Part 42. Subpart E\)
|f the subgnant recipient has 5Oor more employees and receives DOJ funding of$25OOOor
more, the oubgnant recipient must take the fo||ov�ngecUons: '
(1) Adopt grievance procedures that incorporate due process standards and provide for
the prompt and equitable resolution of complaints alleging o violation of the DOJ
regulations implementing Section 504 of the Rehabilitation Act of 1973 found at 28
C F.R, Part SubpodG. which prohibit discrimination on the basis of'a disability in
employment practices and the delivery ofservices.
(2) Designate a person to coordinate compliance with the prohibitions against disability
discrimination contained in28C�F�R, Part 42. Subpart 8.
(3) Notify partiuipants, beneficiahes, emp|oyees, epp|icanto, and others that the
subgranteelimplementing agency does not discriminate on the basis of disability.
n Limited English Profioienoy (LEP)
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights
Act of 1964. 42 U.S.C. § 2000d. recipients of federal financial assistance must take
reasonable steps to provide meaningful access 10 their programs and activities for persons
with LEP For more information on the civil rights responsibilities that recipients have in
providing language aem|oea to LEP |ndividue|s, please see the vvebaite at
FDLE strongly encourages aubgnan( recipients ho have a written LEPL
an�uage Access Plan,
o Title |Xof the Education Amendments of1A72(28C.F,R. Part 54)
If the subgrent recipient operates an education program or activity, the subgrant recipient
must take the foUovvinQa��ions: '
(|) Adopt grievance procedures that provide for the prompt and equitable resolution of
complaints alleging a violation of the DOJ nagu|edona implementing Tide |X of the
Education Amendments of 1972. found at 28 Cf,R, Part 54 which prohibit
disohminodunon the basis nfsex.
'
(2) Designate o person to coordinate compliance with the prohibitions against sex
discrimination contained in 28C.F,R. Part54.
(3) Notify applicants for admission and employment, employees, students, parents and
others that the subQranbse/|mp|emendng agency does not discriminate
on the basis' of
sex in its educational programs oractivities.
p� Equal Treatment for Faith Based Organizations
The sub8nant recipient agrees to comply with the applicable requirements of 28 C.F.R. Part38. the Department of Justice regulation governing "Equal Treatment for FaithBased ased
Organizations" (the "Equal Treatment Regulation"). The Equal Treatment Regulation
provides in part that Depe�montcfJumdue grant awards of direct funding may not be �used to
fund any inherently religious ectivitiee, such as worship, religious instruction, or
prose|\tizedon. Recipients of directgrants may still engage in inherently ~ �°"
y religious ieo
but such activities must be separate in time or place fromtheepa�memofJu "--
SFY2014 JAG Standard Conditions
Page 12of22
Rev. D9/2O13
program, and participation in such activities by individuals receiving services from the grantee
or sub-grantee must bevoluntary. The Equal Treatment Regulation also makes clear that
organizations participating in programs directly funded by the Department of Justice are not
permitted to discriminate in the provision of services on the basis of a beneficiary's religion.
The subgmnhee also understands and agrees that award funds may not be used to
discriminate against or denigrate the religious or moral beliefs of students who participate in
programs for which financial assistance is provided from the awand, or the parent or legal
guardian of such students, Notwithstanding any other special condition of this award faith-
based organizations may, in some oiruumstanoes, consider religion as a basis for
employment. See j
34. Immigration and Nationality Ant
No public funds will intentionally be awarded to any contractor who knowingly employs
unauthorized alien workens, constituting a violation of the employment provisions contained in 8
U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act (^|N/\^) The
Department shall consider the employment by any contractor of unauthorized aliens a violation of
Section 274A(e) of the |N/\. Such violation by the aubgnant recipient of the employment
shallpnoviaiona contained in Section 274A(e) of the |NA shall be grounds for uni|ehars| cancellation-on of
this contract by the Department,
35. National Environmental Policy Act(NEPA)
a. The subgren( recipient agrees to assist FDLE in complying with the NEPA the National
Historic Preservation Ao , and other na|a�d federal environmental impact analyses
requirements in the use of subgnsnt funds by the aubgnant recipient. Th|o'- |i to �h
� applies e
foUmwingnevvactivities vvhetheror not they are
' beings ~oi�oa||y 'ndad with
~^t
funds That is, it long as � being� d ' funded
'� - -�'~''
. con uou�� y esubgnantrecipient
or any third party and the activity needs to be undertaken in order to use these subgrant
funds,
(1) New construction;
(2) Minor renovation or remodeling of property either(a) |iohad onor eligible for listing on
the National Register of Historic Places or(b) located within a 1OO-yeor flood plain;
(3) A renovation, |eoae, or any other proposed use of a building or facility that will either(a)
resu|tinoohangeinitsbaaicp/ioruseor(b) oignifioantlyohange |tssize� and
(4) Implementation of a new program involving the use of chemicals other than chemicals
that are (a) purchased as an incidental component of u funded activi
ty and (b)
traditionally used, for examp|e, in oMioe, housoho|d, neorea�ionerecreational, oeducational
environments.
(5) Implementation of a program relating to clandestine meihamphebsmine laboratory
openahons, including the identiMcaUon, oeizure, or domue* of clandestine
methomphetamine |abonatuhes.
b, The subgrant recipient understands and agrees that complying with NEPA may require the
preparation of an Environmental Assessment and/or on Environmental Impact Statement, as
directed by the Bureau ufJusUoeAssistance. Theaubgnantneoipientfu�herunderstands and
agrees to the requirements for implementation of a Mitigation P|en, on detailed by th
e
Department of Justice at . for programs relating to
methamphmtamine laboratory operations.
o, For any of aubgnant recipient's existing programs or activities that will be funded by these
subgrants, the subgrant recipient, upon specific request from the Department and the U.S.Oepa�mentofJuehce. agrees to cooperate with the Department of Justice in any preparation
by Department of Justice of a national or program environmental assessment of that funded
------
SFY2014 JAG Standard [onditions Page 14of22
Rev. 09/2O1]
program oractivity,
36. Mitigation of Health, Safety and Environmental beke dealing with Clandestine
&8etharnphetarnineLaboratohes
If an award is made to supportmethamphebamine laboratory operations the subgnantrecipient
must comply with this condition, which provides for individual site environmental
assessment/i rn pact statements as required under the National Environmental Policy Act.
a General Requirement: The subgnant recipient agrees tu comply with federal, abs and local
env/nonmento|, health and safety laws and regu|mbonsappUoab|otothe investigation and
closure of clandestine me1hamphetamine laboratories and the removal and^ disposal of the
chemice|s, mquipment, and wastes used in or resulting from the operation of these
laboratories.
b Specific Requirements: The subgnant recipient understands and agrees that any program or
initiative involving the idenhficeUon, seizure, or o|oauna of clandestine medhamphetamine
laboratories can result in adverse hea|th, safety and environmental impacts bz (1) the law
enforcement and other governmental personnel involved; (2) any residents, occupants,
users, and neighbors of the site of seized clandestine laboratory; (%) the seized
laboratory immediate and surrounding environment cfthe site(s)where
'any remaining chemicals,
e4u/pmenLand waste�omo seized laboratory's openahonuare placed oroom'u � rest.
"'
Therefore, the subQrant recipient fu�heragrees that in order to avoid or mitigate
`"a possible
adverse hea|th, safety and environmental impacts from any of� `"|and�sUne
methamphetamine operations funded under this award, it will (1) include the clandestine
�e|ow
listed protective measures or components- (2) provide for their adequate fundin"'to'i below
funding, as neoeasary, beyond that provided by this awand and (3) imp|eyent'/ueae
protective measures directly throughout the life of the aubgcan` In so doing �''" au these
recipient understands that it may implement these protective --aoures directly
"'= "e'
use of its own �a��s and s�fformay secure �e qua|� m�:m�� n�o�»muQ� �e
co»ina�oror other qua{�edthird pady. qualified services u/ ornoragenc/em.
(1) Provide medical screening of personnel assigned or to be assigned by the subgnant
recipient to the seizure or closure if of clandestine methamphetamine laboratories-,
(2) Provide Occupational Safety and Health Administration (OSHA) required initial and
refresher training for law enforcement officials and other personnel assigned by the
subgnant recipient to either the seizure or closure of clandestine methomphehsmine
laboratories;
(3) As determined by their specific duties, equip personnel assigned to the project with
OSHA required protective wear and other required safety equipment;
(4) Assign properly trained personnel to prepare o comprehensive contamination report on
each closed laboratory;
(5) Employ qualified disposal contractors to remove all chemicals and associated
g|asswuna, equipment and contaminated materials and wastes from the site(s) of each
seized clandestine laboratory;
(G) Dispose of the chemica|m, equipment, and contaminated materials and wastes removed
from the mites of seized laboratories at properly licensed disposal facilities or when
allowable, properly licensed recycling facilities; '
(7) Monitor the tranaport, disposal, and recycling components of subparagraphs 5 and G
immediately above |n order to ensure proper nomp|ianoe�
(8) Have in place and implement on inter-agency agreement or other honn of commitment
with a responsible State environmental agency that provides for that agency's (i) timely
SFY20143AG Standard Conditions
Rev. 0E/2013 Page 15 of2Z
evaluation of the environmental conditions at and around the site of a closed clandestine
laboratory and (ii) coordination with the responsible party, property owner, or others to
ensure that any residual contamination is namediated, if necessary, and in accordance
with existing federal and state naquiremanbs� and
(9) Have in place and implement awritten agreement with the responsible state or local
service agencies to properly respond to any minur, as defined by state law, at the site.
This agreement must ensure immediate response by qualified personnel who can (i)
respond to the potential health needs of any minor at the site; (|i) take that minor into
protective custody unless the minor is criminally involved in the meth lab activities oris
subject to arrest for other criminal violations; (iii) ensure immediate medical testing for
methamphetamine toxicity; and (iv) arrange for any follow-up medical h*sto,
examinadons, or health care made necessary as a result ofmethampAetominatoxicity.
37. Non-Pmonuremment, Debarment and Suspension
The subQnsnt recipient agrees to comply with Executive Order 12549. Debarment and
Suspension and 2 CFR 180, "OMB Guidelines To Agencies On Governmentwide Debarment And
Suspension (Non prncunemenU^ These procedures require the subgnant recipient hocertify it shall
riot enter into any lower tiered covered transaction with e person who is debarred, euspended
declared ineligible orisvoluntarily excluded from participating in this covered transaction, unless
`
authorized by the Department. If the xubgrant is $100'000 or more, the subgrant recipient and
implementing agency certify that they and their principals:
e Are not presently debarred, euapended, proposed for debarment, declared ineligible,
sentenced to m denial of federal benefits by a state or federal court, or voluntarily excluded
from covered transactions by any federal department oragency;
b Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or e criminal offense in connection
with obtoining, attempting to obtain, or performing a public (federe|, stote, or local)transaction
or contract under a public transaction; violation of federal or state antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records
making false statements, or receiving stolen property; '
m Are not presently indicted for or otherwise criminally or civilly charged by o governmental
entity (federa|, state, or local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and
d. Have not within a three-year period preceding this application had one or more public
transactions (fedena|. state, or local) terminated for cause ordefault.
38. Federal Restrictions onLobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 89. "New Restrictions on
Lobbying" and ahmU file the most current edition of the Certification And Disclosure Form, if
app|icab|e, with each submission that |nidateuconsida�� '~
on c� nuoh aubQuan� naoipien� r
award of federal contract, grant, or cooperative agreement of$100,000 or more.
b This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is u prerequisite to entering into
this agreement subject kz conditions and penalties imposed by 31 USC 1352 Any person
who fails 0o file the required certification is subject to a civil penalty of not less than S10000
and not more than $1OU.DOU for each failure tofile. '
c, As required by31 U8C 1352, and implemented at2B CFRGU. for persons entering into
grant or cooperative agreement over S100.000. as defined at 28 CFR 69 the applicantoe�i�emthat '
(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the
unUersigned. to any person for influencing or attempting to influence an officer or
employee of any agency. a Member ofCongress, an officer oremployee of Congress, or
an employee of Member of Congress in connection with the making of any federal
gnant, the entering into of any cooperative agreement, and the extension, continuation
nonevv�|. amendment. ormudi�osdonof�nyfedena/ grant or cooperative agreement; '
(2) If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting Uz influence on officer or employee of any egency a
W1ambe/ ofCongress, an uf5ueroremployee of Congress, or an employee of Member
of Congress in connection with this federal grant or cooperative agreement e
undersigned shall complete and submit Standard Form - LLL' ''Dioo|osureufLoU` ~'
Acbvibea.'' inaocordencewithitsinstmctiona� Lobbying
(3) The undersigned shall require that the language of this certification be included in the
award documents for all oubawonds at all tiers (including aubQnanhs' contracts under
grants and cooperative agreements, and subcontracts) and that all mubgnant recipients
shall certify and disclose accordingly,
39. State Restrictions onLobbying
In addition to the provisions contained in Item 36, above, the expenditure of funds for the purpose
of lobbying the legislature or state agency is prohibited under this contract.
40. Additional Restrictions onLobbying
The subgnant recipient understands and agrees that it cannot use any federal funds, either
directly or indirectly, in support ofthe enactment, repeal, modification or adoption of any law,
the
`
Office of Justice Programs.
41. "Pay—*o—Stay"
Funds from this award may not be used to operate a "pay-to-stay" program in any local jail.
Furthennore, no funds may be given to local jails that operate ^pay-to+mtoy^ programs. "Local
]ai|.~ as referenced in this oondition, means an adult tad|hy or detention center owned end/or
upenshad by oity, county, or municipality, It does not include juvenile detention centers. "Pay-to-
stay" and/or accommodations, not otherwise available to the general inmate population, ^=�'
be provided, based upon as offender's apparent ability to pay, such that »umdib` may
oon�nementare created for the same oroimUo offenders within
'~~ conditions
similar n er�w n a]uhediudon.
42. The Coastal Barrier Resources Act
The aubgnant recipient will comply and eosun* the compliance of all contractors with the
provisions of the Coastal Barrier Resources Act (P,L 97-348) dated October 19 1982 (16 USC
3501 et seq.) which prohibits the expenditure of most new federal funds within the unite of the
Coastal Barrier Resources System.
43. Enhancement ofSecurity
If funds are used for enhancing aecurity, the subgnant recipient agrees to:
a Have an adequate process to assess the impact ofany enhancement of school security
measure that is undertaken on the incidence of crime in the geographic area where the
enhancement isundertaken,
b Conduct such on assessment with respect to each such enhanoemenL� and submit tothe
Oepa�mentthe aforementioned assessment in its Final Program Repo�, '
����� �
5FY�O14 ]A� 5LandandCond�ons
Rev, 09/2013 Page 17of22
44. Environmental Protection Agency's (EPA) list of Violating Facilities
The subgnart recipient assures that the facilities under its ownership, lease orsupervision which
shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of
Violating Facilities and that it will notify the Department of the receipt of any communication from
the Director of the EPA Office of Federal Activities indicating that a facility to be used in the
project is under consideration for listing by the EPA.
45. Flood Disaster Protection Act
The subgnsnt recipient will comply with Section 102(e) of the Flood Disaster Protection An of
1973 Public Law 93-234. 87 Stall. 975. requiring that the purchase of Mood insurance~ in
communities where such insurance is available as a condition of the receipt of any ne|
financial assistance for construction or acquisition purposes for use in any area that has been
identified esan area having special flood hazards.
46. National Historic Preservation Act
It will assist the Department(if necessary) in assuring compliance with section 106 of the National
Historic Preservation Act of 1968 (16 D,S-C� § 470). Ex. Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16
U,8,C, § 459a-1 etaeq.). and the National Environmental Policy Act of1Q0S(42 U-S-C, §4321).
47. Human Research Subjects
Subgnant recipient agrees b/ comply with the requirements of28C.F.R, part 40 and all Office cd
Justice Programs policies and procedures regarding the protection of human research subjects,
including obtainment of Institutional Review Board approval, if appropriate, and subject informed
consent.
4O. Global Standards Package
In order to promote information sharing and enable intenopenabi|i1y among disparate systems
eoroao the justice and public safety oommunity. DJP requires the grantee to comply with DOJ's
Global Justice Information Sharing Initiative (DOJ'oG|oba|) guidelines and recommendations for
this particular grant. Grantee ahe|| conform to the Global Standards Package (GSP) and all
constituent e|ementa, where applicable, described t: NA,-%NAvJ i
Grantee shall document planned approaches toinformation
sharing and describe compliance =the GSP and appropriate privacy policy that protects shared information, or provide detailedjusdfimsbonforwhyeno|ternabveapproachio recommended,
49. Ropmrdng, Data Collection and Evaluation
The subgrant recipient agrees to comply with all reporting, data collect
ion and evaluationrequinamenta. as prescribed by the Bureau of Justice Assistance in the program guidance for the
Justice Assistance Grant(JAG), Compliance with these requirements will be monitored byFDLE.
50. Privacy Certification
The aubgnant recipient agrees to comply with all confidentiality requirements o[42 U 3 C section
3788g and 28 C.F,R. Part22 that are applicable to collection, use and revelation of data
information. Subgnant recipient further agrees, as a uondi�onofgrant approval, to submit a
Privacy Certificate that is in accord with requirements of 28 C.F.R. Part22 and in p��'^"="|�/
section ' '
51. State Information Technology Point ofContact
The subgrant recipient agrees to ensure that the State h(bnnaiion Technology Point ofContact
receives written notification regarding any information technology project funded by this grant
during the obligation and expenditures period. This imhz facilitate communication among |ooe|
and state governmental entities regarding various information technology projects being
conducted with these grant funds, In addidon, the subgnsnt recipient agrees to maintain an
administrative file documenting the meeting of this requirement. For a list of State Information
Technology Points of Contact, go to
52. Interstate Connectivity
To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of
Justice Assistance for law enforcement information sharing systems which involve interstate
connectivity between jurisdictions, such systems shall empioy, to the extent possib|e, existing
networks as the communication backbone to achieve interstate connectivity, unless the oubgnant
recipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this
requirement would not be cost effective or would impair the functionality of an existing or
proposed |Tsystem.
53. Supplanting
The subgnent recipient agrees that funds received under this award will not be used to supplant
state or local funds, but will be used to increase the amounts of such funds that would, in the
absence of federal funds, be made available for law enforcement activities,
54. Conflict ofInterest
The aubgrant recipient and implementing agency will establish safeguards to prohibit employees
from using their positions for a purpose that constitutes or presents the appearance of personal or
organizational conflict ofinterest, or personal gain.
55. Uniform Relocation Assistance and Real Property Acquisitions Act
The eubgnant recipient will comply with the requirements of the Uniform Relocation Assistance
and Real Property Acquisitions Act of 1070 (42 U.&C. § 4601 et seq.), which govern the
treatment of persons displaced as a result of federal and federally-assisted programs.
56. Limitations on Government Employees Financed by Federal Assistance
The aubgnant recipient will comply with requirements of U.&C. §§ 1501-08 and §§ 7324-28
which limit certain political activities of State or local government employees whose principal
'
employment is in connection with an activity financed in whole or in part by federal assistance.
57. Certification for Employees Working Solely on a Single Federal Award
For any position that works 100% of its time on o single federal award, the employee must certify
that 100Y6 of his or her time was spent working on that federal award. This requirement applies
to both full time and part time positions regardless of the percentage of the position's salary that
is charged to the grant. The certification must be signed by both the employee and the
employee's direct supervisor having firsthand knowledge of the work performed by the
employee. The forms must be submitted semi-annually and may not be signed prior to the end of
the reporting period. Certifications must be provided to cover the entire grant period,
58. Timoeshembs
T|mesheeis must be kept for all project staff whose hours will be charged to the project, The
h supervisor
59. Additional Documentation of Personnel for Department of Financial Services
In accordance with Section 215,971. Florida Statutes, the Florida Department of Financial
Services may require documentation validation that personnel services were performed on
project-related activities in accordance with the contract agreement,
GO. Reporting Potential Fraud,Waste,Abuse, and Similar Misconduct
The subgnant recipient must promptly refer to the Florida Department of Law Enforcement, Office
of Criminal Justice Grants any credible evidence that a principal, employee, agent, contractor,
-~~�or
subcontractor, or other person has either 1) submitted a false da|m forg -nthund under the
SFY2014]AG Standard Conditions Page 19of22
Rev. 09/2013
False Claims Ao� cx2)committed a criminal or civil violation of laws pertaining hz fraud, conflict of
mtenast, bhbery, gratuhy, or similar misconduct involving grant funds
61, Task Force Training Requirement
The subgnsnt recipient agrees that within 12O days of award, each member ofa law enforcement
task force funded with these funds who is a task force oommandor, agency executive, task force
officer, or other task force member ofequivalent nank, will complete required online (inbsmet-
based) task force training, The training is provided free of charge online
through BJ-'s Center for
Task Force Integrity and Leadership , All current and new task force members
are required to complete this training once during the life of the award, or once every four years if
multiple awards include this requirement. This training addresses task force effectiveness aawell
as other key issues including privacy and civil |iberties/rights, task force performance
meesurement, personnel selection, and task force oversight and accountability. When FDLE
award funds to support a task fonze, the aubgnant recipient must compile and maintain a task
force personnel voohsr along with course completion certificates. Additional information is
available regarding this required training and access methods via BJA'avveb site and the Center
for Task Force Integrity and Leadership ).
62. Funds to Association of Community Organizations for Reform Now(ACORN) Unallowable
Subgrant recipient understands and agrees that it cannot use any federal funds, either directly or
indirectly, in supportof any contract or subawerd to either the Association of Community
Organizations for Reform Now (ACORN) or its aubsidiahes, without the express prior written
approval ofOJP.
63' High Risk SubgrantRecipients
The aubgnant recipient agrees ho comply with any additional requirements that may beimposed
during the grant performance period if the U.S. Deportment of Justice determines that the
wubgrent recipient isa high-risk grantee. Cf. 28C.F.R. parts OS. 70�
64. Text Messaging While Driving
Pursuant to Executive Order 13513. "Federal Leadership on Reducing Text Messaging While
Dr|v|ng^ 74 Fed. Reg� 51225 (October 1. 2000). the subgnant recipient ie encouraged hoadopt
and enforce policies banning employees from text messaging while driving any vehicle during the
course of performing work funded by this subQnsntand to establish workplace safety pm|io|ee and
conduct education, awansnesa, and other outreach to decrease crashes caused by distracted
drivers.
65. System for Award Management(8AKA)
The oubguant recipient must maintain current information in SANl until it submits the final financial
report required under this award or receives the final payment, whichever is |ater, This requires
that the subgrent recipient review and update the information at least annually after the initial
registration, and more frequently if required by changes in its information or another award term
GG. Maximum Allowable Salary
No portion of these federal grant funds shall be used towards any part of the annual cash
compensation of any employee of the subgrent recipient whose total annual cash compensation
exceeds 110% of the maximum salary payable to a member of the Federal government's Senior
Executive Service at an agency with a Certified SES Performance Appraisal System for that year,
(The salary table for SES employees is available a
recipient may compensate an
employee -^ . higher .a`= p."..deu the amount m excess or this compensation limitation ispaid
with non-federal fundsj
This limitation on compensation rates allowable under this award may be waived on on individual
basis at the discretion of the OJP official indicated in the program announcement under which this
award is made.
5FYIDI4 JAG Standard Conditions
Page 2Oof22
Rev. Qg/2O13
67. DNA Testing of Evidentiary Materials and Upload of DNA Profiles hzaDatabase
If JAG program funds will be used for DNA testing of evidentiary ma0sha|a, any resulting eligible
DNA profiles must be uploaded to the Combined DNA Index System (COD|S). byagovernment
DNA lab with access toC[>D|S. No profiles generated with JAG funding may beentered into any
other non-govemmental DNA database without prior express written approval from BJ& For
more infonnation, refer to the N|J FY 2012 DNA Backlog Reduction ProQnam, available at
68. |nteroperab|e Communications Guidance
Subgnant recipients that are using funds to support emergency communications activities must
comply with the ourrentSAFEC[}K4 Guidance for Emergency Communication Gnants, including
provisions on technical standards that ensure and enhance inheropenab|e communications,
Emergency communications activities include the purchase of |nUenopenab|e Communications
Equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or
equipment to support the build out ofvvire|aaa bnoadband networks in the 700 MHz public safety
band under the Federal Communications Commission (FCC)Waiver Order, 8AFECOkA guidance
can be found at
Subgnsnt recipients Grantees interested |n developing apublic safety broadband network inthe
700 MHz band in their jurisdictions must odhana to the technical standards set forth in the FCC
Waiver Order, or any succeeding FCC ordena, ru|es, or regulations pertaining to broadband
operations in the 7OO MHz public safety band. The eubgrant recipient shall also ensure projects
support the Statewide Communication |nhanopenabi|ih/ P|an (SC|P) and are fully coordinated with
the full-time Statewide |ntenoperabi|ity Coordinator (SVNC). If any future regulatory requirement
(from the FCC or other governmental entity) results |namaterial technical or financial change in
the project, the recipient should submit associated douumentoUon, and other material, as
app|ioeb|e, for review by the GVV|C to ensure coordination. SubgnanL recipients must provide e
listing ng of all communications equipment purchased with grant award funding (plus the quantity
purchased of each item) to FOLE once items are procured during any periodic programmatic
progress reports.
69. Ballistic-Resistant And Stab Resistant Body Armor
Subgrant recipients that wish to purchase armor with JAG funds must certify that law
enforcement agencies receiving vests have a written "mandatory wear' policy in efhyu^ This
Policy must be in place for at least all uniformed ~
uniformed officers before funding can be used y the
agency for vests. There are norequirements -
ndi the nature of the policy other than i- beingalla mandatory wear policy for � uniformed officersofficerswhile on duty. FAOa related to the mandatory
wear policy and certifications can be found at
JAG funds may be used to purchase armor for en aganoy, but may not be used as the 50Y&
match for purposes of the Bulletproof Vest Partnership (BVP) program.
Body armor purchased with JAG funds may be purchased ot any threat level, make or model
from any distributor ormanufa�uner. as long as the vests have been tested and found to comply
with applicable National Institute of Justice ballistic or stab standards and are listed on the N|J
Compliant Body Armor Model List (http://nij.gov), In addiUon, body armor purchased must be
Amenoan-made. The latest N|J standard information can be found at:
�
70' BJAorFOLE Sponsored Events
The oubgrant recipient agrees to participate in BJA,or FDLE-sponsored training events technical
assistance events, or conference held byFOLEorBJAnr their designees, upon FDLE''- orBJA's
request,
71. Expenses Related to Conferences, Meetings,TnaininQs`and Other Events
The subQen( recipient agrees to comply with all applicable |owm, regulations, policies, and
guidance (including specific cost limits, prior approval and reporting requirements, hema
applicable) governing the use of federal funds for expenses related to oonferences, meetings,
tnamingm, and other events, including the provision of food and/or beverages at such evenbs, and
costs of attendance at such events. Information on pertinent |awm, regulations, po|icies, and
guidance ia available et '
TZ. Environmental Requirements and Energy
For subgnanta in excess of S100.000. the subgoant recipient must comply with all applicable
atandardm, ordem, or requirements issued under section 306 of the Clean Air Au (42 U�SC
1857(h)). section 508 of the Clean VVahsr Act (33 U.&C. 1368). Executive Order 11738. and
Environmental Protection Agency regulations (4OCFR part 15).
The subgnant recipient must comply with Mandatory standards and policies relating to energy
efficiency which are contained in the state energy conservation plan issued in compliance with
the Energy Policy and Conservation Act(Pub, LQ4-1G3. 8QShaL871). ifany.
73. Other Federal Funds
The subgnanhee agrees that if it currently has an open award of federal funds or if it receives an
award of federal funds other than this awand, and those awards have been, are beinQ, or are ho be
used, in vvhu|e or in part, for one or more of the identical cost items for which funds are being
provided under this aword, the aubgnanbeewiU promptly notify, in vvhbng the grant manager for this
award, and, if so requested by OCJG seek a budget modification or change of project scope grant
adjustment notice (GAN)to eliminate any inappropriate duplication of funding.
74. Monitoring
The recipient agrees to comply with FDLE's grant monitoring guideUnao, pmtoco|s, and
prooedures, and to cooperate with FDLE on all grant monitoring nequests, including requests
related to desk reviev/s, enhanced programmatic desk reviews, and /or site visits, The recipient
agrees to provide FDLE all documentation necessary to complete monitoring of the award.
Further. the recipient agrees to abide by reasonable deadlines set by FDLE for providing
requested documents. Failure to cooperate with FDLE grant monitoring activities may result in
sanctions affecting the recipient's award, ino|uding, but not limited to: withholding and/or other
'
restrictions on the recipient's access to funds referral to the Office of the Inspector General --
audit review, designation of the recipient as a FDLE High Rick grantee, or termination —`
on of
award(s).
75. Unmanned Aerial Vehicles
The recipient agrees that awarded funds may not be expended on unmanned ainoneft unmanned
aircraft ayskams, or aerial vehicles (US. UAS. or UAV) unless the BJA Director `certifies that
extraordinary and exigent circumstances exist making them essential to the maintenance of
safety and good order. AdditionaUy, any approved for |d ~'~~
. purpose be subject to
eddiUona| reporhng. which would be stipulated b-FDLE post award.
-
Administration
RESOLUTION NO. 267 -2007
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, DIRECTING STAFF TO ORGANIZE
EFFORTS TO SEEK OUT AND APPLY FOR APPROPRIATE GRANTS
TO OFFSET COSTS; WAIVING THE EXISTING REQUIREMENTS
THAT EACH GRANT APPLICATION BE INDIVIDUALLY "PROVED
BY THE BOARD PRIOR TO SUBMISSION AND AGAIN PRIOR TO
ACCEPTANCE OF THE AWARD WHEN THE AWARD DOES NOT
REQUIRE A MATCH BY MONROE COUNTY; AND MAINTAINING
ALL EXISTING REQUIREMENTS FOR GRANT APPLICATIONS AND
ACCEPTANCE OF GRANT AWARDS THAT DO REQUIRE A MATCH
BY MONROE COUNTY.
WHEREAS,Monroe County has been impacted by recent legislature and the subsequent
need to significantly cut budgets, and
WHEREAS, it is our desire to continue to provide outstanding public service responsive
to the needs of our citizens, community, and environment despite the impact of these budget
cuts, and
WHEREAS, currently, the Board must approve all applications for grants prior to
submission, which can cause a delay of up to six weeks, at times delaying the grant application
until the next submission cycle, as well as adding unnecessarily to the Board agenda;and
WHEREAS, it is unnecessary to delay acceptance of grants awarded to the County that
do not require any matching funds, again adding unnecessarily to the Board agenda-, and
WHEREAS, our heightened focus on pursuing a wider variety of grant opportunities
requires improved coordination between Divisions and will result in a significantly increased
number of grant applications; now, therefore,
BE IT RESOLVED THAT THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY,FLORIDA, HEREBY:
1. Directs Division staff to coordinate grant opportunity research and application
.submission with the Project Manager to the County Administrator,
1 Waives the requirement that grant applications be approved by the Board before
submission, and authorizes the County Administrator to manage grant application
submission approval and execution of related documents.
3. Authorizes the County Administrator to accept award of grants that have no match
criteria, and to execute related documents.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida. at a meeting of said Board held on the 18th day of July, 2007.
Mayor DiGennaro Yes
Mayor Pro Tem Spehar Yes
Commissioner Neugent Yes
Commissioner McCoy Yes
Commissioner Murphy Yes
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY ORIDA
OLRAGE,Clerk
., r y:
Mayor/Chairman
DepuO Clerk
C= _
MONROE COUNTY ATTO EY
VEQ AS TO oc�
ZANN 0 ��-'
CLO
OUNTY t�R
Dat'l r a
r �
Q
CERTIFICATION FORM
Compliance with the Equal Employment Opportunity Plan (EEOP)Requirements
Please read cureittl1v the ln,vtriictions(see below)and then complete Section rf or Section B or Section C,not all three.
Reei s Name: Monroe County
I DUNS Number: 073876757
Address: 1100 Simonton Street, Key West FL 33040-3110
Grant Title:
Jhe-Change-L�
e YQuib Challlqpnt Number: 2Q14-_J_A�-2 Award�Arnmfnt-: $28�,543
_2
Narne and Title ot'Contact Person: Laura deLoach-Hartle, Grants Administrator
e e hone Number: 305,292.4482 E-Mail Address: deloachhartLe-laur nroecountv-fi.00v
Section A-Decla ration Claiming Complete Exemption from the EEOP Requirement
Please check all the followingboxes that apply.,
*Recipient has less than fifty employees. o Recipient is an Indian tribe. o Recipient is a medical institution.
*Recipient is a nonprofit organization. o Recipient is an educational institution. o Recipient is receiving an award less than$25.000.
1,
certify that [responsible qfflciu ,
[recipient] is
not required to prepare an EEOP for the reason(s)checked above,pursuant to 28 C.F.R§42.302.
1 further certify that [recipient]
will.comply with applicable federal civil fights laws that prohibit discrimination in employment and in the delivery of
services.
lFit or-,—�jie,N-'c'y't-oe and Title Signature Date
Section B-Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying
That an EEOP Is on File for Review
If rec flee ntfz, encvhas lifti,ormore employees and is receiving single ciii,cirdorstib(iiveirtlof$25,000or more, but less than$500,000, then the
recsi,ient agenci,floes not have to submit an EE011 to the 00?for review as long as it certifies ilie'tbilowing(42 CFA§.42,305):
1. Roman Gastesi, County Administrator
Iresponsible qlficiufll
ccrtify that Monro
BOCC [recipient],
which has fifty or more employees and is receiving a single award or subaward for $25,000 or more, but less than
$500,000, has formulated an ESOP in accordance with 28 CFR pt. 42. subpt. E. I further certify that within the last
twenty-fOtir months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable
federal law, it is available for review by the public, employees, the appropriate state planning agency, and the Office for
Civi I Ri-tolts, Office of Justice Programs, U.S. Department of Justice. The EEOP is on file at the following office:
Calvin Allen, EEO Officer, Monroe County
_'_jjQQ Simo too Street Key West FL 33040 "77
Roman Gastesi, County Administrator
Print or Tip e borne and Title
/ -1
Si�gnoture C/ Data
Section C—Declaration Stating that an EEOP Short Form Has Been Submitted to the Office for Civil
Rights for Review
h"arecipient a,,encey has filly ormore employees and is receiving single award or subaward of$500,000 or more,then the recipient agcncv must
send an VEYN'Short form to the OCR for review,
[responsible. qffic�jufl,
certify that
[recipient],
which has tifty or more employees and is receiving a single award of$500,000 or more, has formulated an EEOP in
accordance with 28 CFR pt. 42, subpt. E, and sent it for review on [date] to the
Office for Civil Rights,Office of Justice Programs,U.S. Department of Justice.
Signature Date
(AlfiContro)No li2I-(�:401\piritioiiDate:O-i/31/2014
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-County-wide
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
ftoo of FlorWa
000411010""t"OflLAW,V c
of CAW(CAW(nw jumiceGrant*
Signature:
Typed Name and Title: Petdn . Herring, Administrator
Date:
, 'ii
Typed Name of Su ec' ient:
Signature:
Typed Name and Title: Roman Gastesi, County Administrator
Date: C, �}
Agefty
t -
Typed Name of Implem n ge y: ,-Monroe County
Signature:
Typed Name and Title: Roman Gastesi, County Administrator
Date: *V3
Application Ref# 2014-JAGC-2348 Section#6 Page 1 of 1
Contract -JAGC-MONR---
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
ATTACHMENT
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a Conviction for
public entity crime may not submit a bid on a contract to provide any goods or services boa
public entity, may not submit a bid on a contract with a public entity for the construction or
repair ofa public building or public work, may not submit bids on leases of real property to
public entity, may not be awarded or perform work asa contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with any
public entity in excess ofthe threshold amount provided in Section 287.017, for CATEGORY TWO
fora period of36 months from the data of being placed on the convicted vendor list."
ATTACHMENT
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
warrants that he/it has not employed, retained
or otherwise had *t on his/its behalf any fo(mer County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of Section 3
of Ordinance No. 10-1990. For breach or violation of this provision the County may, in its
discretion, terminate this contract without liability and may also, in its discretion, deduct from
the contract or purchase price, or otherwise recover, the full amount of any fee, commission,
percentage, gift, or consideration paid to the former County officer or employee.
Date:
-
STATE OF
COUNTY OF
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
" k �� ,��/
who, after first being sworn by is/her
signature (name ofindividual signing) in the space provided above on this day of
' 2U7� .
moo
NOTARY UBOC —
My commission expires:
OMB - MCP FORM #4
ATTACHMENT
DRUG-FREE WORKPLACE FORM
The d i d vendor in cord hFloridathat:
(Name of Business)
1. Publishes statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession,, or use of controlled substance in prohibited in the workplace and specifying the actions
that will be taken against employees for violations of such prohibition.
2. Informs employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
3. Gives each employee engaged in providing the commodities or contractual services that are under
bid a copy of the statement specified in subsection /1\.
4, In the statement specified in subsection (1), notifies the employees that, as a condition of working
on the commodities or contractual services that are under bid/ the employee will abide by the terms of
the statement and will notify the employer ofany conviction of, or plea of guilty or no|o conbendere to,
any violation of Chapter 893 (Florida Statutes) or of any controlled substance |avv of the United States
or any state, fora violation occurring in the workplace no later than five (5) days after such conviction.
S. Imposes a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's mzrnrnuniLy, or any employee who is so
convicted,
G. Makes good faith effort to continue to maintain a drug-free workplace through implementation of
this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements.
STATE OF
g ature of Respondent)
COUNTY OF 7
Date
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
hw
v' '`- r who, after first being sworn by me, (name of individual
signing) affixed his/her signature in the space provided above on this
day of_.. , 20/5.
My COn1nliSSiOO expires: