Item C21 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: December 11, 2013 Division: OMB
Bulk Item: Yes NoFl Department: Grants Administration
Staff PerSVn:
-Laura deLoach-Hartle
Ext:_4482
AGENDA ITEM WORDING: Authorization for the Mayor to execute a Memorandum of
Understanding with Florida Keys Outreach Coalition Supportive Housing: Substance
Abuse Education and Relapse Prevention project, for the period from Oct 1, 2013
through Sept 3O, 2O14.
ITEM BACKGROUND: Fcden]l funds are provided through the Florida Department of
Law Enforcement. The Substance Abuse Policy Advisory Board (SAPAB) reviews
proposals and makes recommendations to the BOCC for local funding o. projects.
PREVIOUS RELEVANT BOCCACTION: Approval tV apply for grant funds was given at
the July 2O13meeting. The Certificate 0f Acceptance for Sub-grant Award from FDLE
is also onthe agenda for this meeting.
CONTRACT/AGREEMENT CHANGES: None.
STAFF RECOMMENDATION: Ai)i)[oval
TOTAL COST: $7,508 Indirect Cost: BUDGETED: Yes NNDF
COST TOCOUNTY: $D SOURCE OFFUNDS: FDiE
DIFFERENTIAL OF LOCAL PREFERENCE:
REVENUE PRODUCING: Yes MNo AMOUNT PER MONTH
YEAR
APPROVED BY:COUNTYATFYW OMB/PURCHASING d4SKMANAGEMENT
DOCUMENTATION: INCLUDE[}: NTD FOLLOW: Fl NOT REQUIRED: Fl
DISPOSITION: ____ AGENDA ITEM #: ____
MONR0E COUNTY BOARD OF COUNTY COMMISSIONERS
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM FUNDS
AGREEMENT
THIS AGREEMENT is made and entered into this 11th day of December, 2013, by and
between MONROE COUNTY, a political subdivision of the State of Florida, whose address is
1100 Simonton Street, Key West, FL 33040, hereinafter referred to as "COUNTY," and
Florida Keys Outreach Coalition, Inc. hereinafter referred to as "AGENCY."
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub-grant of
Edward Byrne Memorial Justice Assistance to the COUNTY to implement a program that
provides substance abuse education and relapse prevention services; and
WHEREAS, the COUNTY is in need of an implementing agency to provide said
services under this Program; and
WHEREAS, the AGENCY is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Edward Byrne Memorial Justice
Assistance Grant funds to the AGENCY in accordance with the COUNTY'S application for the
Edward Byrne Memorial Assistance Grant.
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the AGENCY agree as follows:
1. TERM - The term of this Agreement is from October 1, 2013 through
September 30, 2014, the date of the signature by the parties notwithstanding, unless earlier
terminated as provided herein.
2. SERVICES - The AGENCY will provide services, in compliance with all
provisions, as outlined in the COUNTY'S Edward Byrne Memorial Justice Assistance Sub-
grant Award, attached and made a part hereof (Attachment C).
3. FUNDS - The total project budget to be expended by the AGENCY in
performance of the services set forth in Section 2 of this agreement shall be the total sum of
$7,508. All funds shall be distributed and expended in accordance with the Project Budget
Narrative as outlined in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain documents
entitled "State of Florida Office of Criminal Justice Grants Florida Department of Law
Enforcement Sub-grant Award Certificate and Application" and all laws, rules and
regulations relating thereto are incorporated by reference (Attachment C).
5. BILLING AND PAYMENT
(a) The AGENCY shall comply with the program and expenditure reporting
requirements for Byrne Grant funds. The AGENCY shall render to the COUNTY a detailed
quarterly performance report not later than 7 days after the end of each quarter.
The quarterly performance reports must include a response to all objectives included in your
project, as described in the Performance section in the grant agreement. A detailed
narrative, reflecting on accomplishments, challenges, etc. is required as part of this
quarterly report. The AGENCY shall render to the COUNTY, monthly itemized invoices,
not later than 30 days after the end of each month, properly dated, describing the
services rendered, the cost of the services, and OU other information required. The original
invoice shall be sent to:
Grants Administrator
11OO Simonton Street
Key West, FL3]U4U
(b) Payment shall be made after review and approval by the COUNTY within thirty
(30) days of receipt of the correct and proper invoice submitted by the AGENCY.
(c) The County shall only reimburse subject to the funded amounts below, those
reimbursable expenses which are reviewed and approved as complying with Monroe County
Code of Ordinances, State laws and regulations and Attachment A - Expense
Reimbursement Requirements. Evidence of payment by the PROVIDER shall be in the form
of letter, summarizing the expenses with supporting documentation attached. The letter
should contain a notarized certification statement. An example of reimbursement request
cover letter is included es Attachment 8.
6. TERMINATION - This Agreement may beterminated by either party at any
time, with or without cause, upon not less than thirty (]O) days written notice delivered to
the other party. The COUNTY shall not be obligated to pay for any services provided by the
AGENCY after the AGENCY has received notice of termination.
7. ACCESS TO FINANCIAL RECORDS - The AGENCY shall maintain appropriate
financial records which shall be open tothe public at reasonable times and under reasonable
conditions for inspection and examination and which comply with the Agreement
incorporated in Section 4 of this Agreement.
O. AUDIT - TheAGENCYsha|| subnnittotheCOUNlYanauditreportcoveringthe
term of this Agreement, within one-hundred twenty (120) days following the Agreement's
lapse or early termination and shall also comply with all provisions of the Agreement
incorporated in Section 4 of this Agreement.
9. NOTICES - Whenever either party desires to give nVUCS unto the other, it
must be given by written notice, sent by registered United States mail, with return receipt
requested, and sent to:
FOR COUNTY: FOR PROVIDER:
Grants Administrator Stephen E. Braddock, President
11OO Simonton Street Florida Keys Outreach Coalition, Inc.
Key West, FL33O4O 2221 Patterson Avenue
Key West, FL33O4O
Either of the parties may change, by written notice as provided above, the addresses Or
persons for receipt ofnotices.
10. UNAVAILABILITY OF FUNDS ' If the COUNTY shall learn that funding from the
Florida Department of Law Enforcement cannot be obtained or cannot be continued at a
level sufficient to allow for the services specified herein, this Agreement may then be
terminated immediately, at the option of the COUNTY, by written notice of termination
delivered in person or by mail to the AGENCY at its address specified above. The COUNTY
shall not be obligated to pay for any services provided by the AGENCY after the AGENCY has
received notice 0ftermination.
11. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services
pursuant to this Agreement, the AGENCY shall abide by all statutes, ordinances, rules, and
regulations pertaining to, or regulating the provision of, such services, including those now
in effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of
the State of Florida and Article 1 of the United States Constitution, which provide that no
revenue of the state or any political subdivision shall be utilized, directly or indirectly, in aid
of any church, sect or religious denomination or in aid of any sectarian institution. Any
violation of said statutes, ordinances, rules, or regulations shall constitute a material breach
of this Agreement immediately upon delivery of written notice of termination to the
AGENCY. If the AGENCY receives notice of material breach, it will have thirty days in order
to cure the material breach of the contract. If, after thirty (30) days, the breach has not
been cured, the contract will automatically be terminated.
12. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement
shall assign this Agreement or any interest under this Agreement, or subcontract any of its
obligations under this Agreement, without the written consent of the other.
13. EMPLOYEE STATUS - The AGENCY is an independent contractor. Persons
employed by the AGENCY in the performance of services and functions pursuant to this
Agreement shall have no claim to pension, worker's compensation, unemployment
compensation, civil service or other employee rights or privileges granted to the COUNTY'S
officers and employees either by operation of law or by the COUNTY.
14. INDEMNIFICATION - The AGENCY agrees to hold harmless, indemnify, and
defend the COUNTY, its commissioners, officers, employees, and agents against any and all
claims, losses, damages, or lawsuits for damages, arising from, allegedly arising from, or
related to the provision of services hereunder by the AGENCY.
15. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is
contained herein and that this Agreement supersedes all oral agreements and negotiations
between the parties relating to the subject matter hereof as well as any previous
agreements presently in effect between the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be
affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe
County, Florida, on the day and year first written above.
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: AMY HEAVILIN, Clerk OF MONROE COUNTY, FLORIDA
By:— By:
Deputy Clerk Mayor/Chairman
Florida Keys Outreach Coalition, Inc.
ess Y
Title: President & CEO
Wit S
4,
MONROE COUNTY ATTORNEY
APPROVED AS TO FORM"
4'&Rl UST I�NE W, 'L 1�M B E R�TBARB�OW S
ASS�STANT COUNTY ATTORNEY
-)ate
ATTACHMENT
Expense Reimbursement Requirements
This document is intended to provide basic guidelines to Human Service and Community-
Based Organizations, county travelers, and contractual parties who have reimbursable
expenses associated with Monroe County business. These guidelines, as they relate to
travel, are from the Monroe County Code of Ordinances and State laws and regulations.
A cover letter (see Attachment B) summarizing the major line items on the reimbursable
expense request needs to also contain the following notarized certified statement:
"l certify that the above checks have been submitted to the vendors as noted and that the
attached expenses are accurate and in agreement with the records of this organization.
Furthermore, these expenses are in compliance with this organizat|on'S contract with the
Monroe County Board of County Commissioners and will not be submitted for
reimbursement to any other funding source."
Invoices should be billed to the contracting agency. Third party payments will not be
considered for reimbursement. Remember, the expense should be paid prior to requesting a
reimbursement.
Only current charges will be considered, no previous balances.
Reimbursement requests will be monitored in accordance with the level of detail in the
contract. This document should not be considered all inclusive. The Clerk's Finance
Department reserves the right to review reimbursement requests on on individual basis.
Any questions regarding these guidelines should be directed to 305-292-3534.
Data Processing, PC Time, etc.
The vendor invoice is required for reimbursement. Inter-company allocations are not
considered reimbursable expenditures unless appropriate payroll journals for the charging
department are attached and certified.
Payroll
A certified statement verifying the accuracy and authenticity of the payroll expense is
needed, If Payroll Journal is provided, it should include: dates, employee name, salary or
hourly rate, total hours worked, withholding information and paid payroll taxes, check
number and check amount. If Payroll Journal is not provided, the following information
must be provided: pay period, check amount, check number, date, payee, support for
applicable paid payroll taxes.
Postage, Overnight Deliveries, Courier, etc.
A log of all postage expenses as they na|aLe to the County contract is required for
reimbursement. For overnight 0r express deliveries, the vendor invoice must be included.
Rents, Leases, etc.
A copy of the rental or lease agreement is required. Deposits and advance payments are
not allowable expenses.
Reproductions, Copies, etc.
A log of copy expenses as they relate to the County contract is required for reimbursement.
The log must define the date, number of copies made, source document, purpose, and
recipient. A reasonable fee for copy expenses will be allowable. For vendor services, the
vendor invoice and a sample of the finished product are required.
Supplies, Services, etc,
For supplies or services ordered, a vendor invoice is required.
TeVefam, Fax, etc.
Ahax log is required. The log must define the sender, the intended recipient, the date, the
number called, and the reason for sending the fax.
Telephone Expenses
A user log of pertinent information must be remitted including: the party called, the caller,
the telephone number, the date, and the purpose of the call.
Travel and Meal Expenses
Travel expenses must be submitted on a State of Florida Voucher for Reimbursement of
Travel Expenses. Travel reimbursement requests must bmsubmitted and will be paid in
accordance with Monroe County Code of Ordinances and State |avvS and regulations. Credit
card statements are not acceptable documentation for reimbursement. If attending a
conference or meeting a copy of the agenda is needed. Airfare reimbursement requires the
original passenger receipt portion of the airline ticket. Atrave| itinerary is appreciated to
facilitate the audit trail. Auto rental reimbursement requires the vendor invoice. Fuel
purchases should be documented with paid receipts. Taxis are not reimbursed if taken to
arrive at departure point: for example, taking a taxi from one's residence to the airport for
a business trip is not reimbursable. Parking is considered a reimbursable travel expense at
the destination. Airport parking during a business trip is not.
/\ detailed list of charges is required on the lodging invoice. Balance due must be zero.
Room must be registered and paid for bytraveler. The County will only reimburse the
actual room and related bed tax. Room service, movies, and personal telephone calls are
not allowable expenses.
Mileage reimbursement shall beatthe rate established by ARTICLE XXVI, TRAVEL, PER
DIEM, MEALS, AND MILEAGE POLICY of the Monroe County Code of Ordinances. An
odometer reading must be included on the state travel voucher for vicinity travel. Mileage is
not allowed from a residence or office to a point of departure. For example, driving from
one's home to the airport fora business trip is not a reimbursable expense.
Meal reimbursement shall be at the rates established by ARTICLE XXVI, TRAVEL, PER DIEM,
MEALS, AND MILEAGE POLICY of the Monroe County Code ofOrdinances. Meal guidelines
state that travel must begin prior to 6 a.m. for breakfast reimbursement, before noon and
end after 2 p.m. for lunch reimbursement, and before 6 p.m. and end after p.m. for dinner
reimbursement.
Non-allowable Expenses
The following expenses are not allowable for reimbursement: capital outlay expenditures
(unless specifically included in the contract), contributions, depredation expenses (unless
specifically included in the contract), entertainment expenses, fundraising, non-sufficient
check charges, penalties and fines.
ATTACHMENT
ORGANIZATION
LETTERHEAD
Monroe County Board of County Commissioners
Finance Department
5O0 Whitehead Street
Key West, FL33U4O
Date
The following is a summary of the expenses for (Organization name) for the time period of
to —.
Check # Payee Reason Amount
101 Company Rent $ X,XXX.XX
102 Company Utilities XXX.XX
104 Employee P/R ending O5/14/O1 XXX.XX
105 Employee P/R ending O5/28/O1 XXX.XX
(A) Tota| $ X,XXX.XX
(B) Total prior payments $ X,XXX.XX
(C) Total requested and paid (Af B) $ X,XXX.XX
(D) Total
` ^ $ X,XXX.XX
Balance of contract /O C)
` ' $ X,XXX.XX
I certify that the above checks have been submitted to the vendors as noted and that the
expenses are accurate and in agreement with the records of this organization. Furthermore,
these expenses are in compliance with this organizaUon's contract with the Monroe County
Board of County Commissioners and will not be submitted for reimbursement to any other
funding source.
Executive Director
Attachments (supporting documentation)
Sworn to and subscribed before me this day of 20
by— who ia personally known tn me. --
Notary Public Notary Stamp
ATTACHMENT
RECEIVED 21 7813
'FOLE
7115-c�lalilent of Business Support Rick Scott, Governor
Law Entarcernent Office of Criminal Justice Grants Pam Bondi,Attorney General
Gerald M. Bailey Post Office Box 1489 Jeff Atwater, Chief Financirri Officer
Wwwfid In-state.D,*s
"The Honorable George Neugent
Mayor
Monroe County Board o(Commissioners
7100 Simonton Street
Key West, FL 33040-3110
Re: Contract No. 2014-JAGC-MONR-1-E5'186
Dear Mayor Neugent:
The Florida Department ofLaw Enforcement in pleased toaward an Edward Byrne Memorial Justice Assistance
Grant to your unit of government|n the amount o[$7.588.O0 for the project enUWed FKOC SUPPORTIVE HOUSING:
SUBSTANCE ABUSE EDUCATION &RELAPSE PREVENT0N. These funds shall b~�u0izodforUheporposeof
reducing crime and improving public safety. A copy of the approved oubgmnt application with the referenced contract
number|s enclosed for your file, All correspondence with the Department should a|'—'`refer to the pn4ectnumber
arid title,
As you may be awam, information from auhgmnhsand performance reports are currently provided to the Department
ofJvsboe under the Performance Measurement Tool(PK4T)and Federal Funding Accountability and Transparency
Act(FFATA)|omeet current federal transparency requirements. However,the State of Florida recently passed
legislation requiring all contracts, including grants for state or federal financial assistance,
be provided to the
Department of Financial Services via the Florida Accountability ContractT/moki»Q 3Va|am(FACTS). This gra
nt
contract and all subsequent correlating information including performance reports,expenditure reports,grantmmendmenhs. etc,are provided tn FACTS to meet requirements under Chapter 2O13'54 and 2O13-154 Laws ofF|onda for transparency in government spending. If thisgrant agreement contains confidential or exempt information
not subject to disclosure under the public records law, Chapter 119, F.S., (such as the names of personnel and
diarioswna of equipment for certain undercover operations, etc.that may result in officer names or other sensitive
information on grant documents and expenditure reports)please contact the Office of Criminal Justice Grants for
information on requesting exemption from public records disclosure.
Please complete and return the enclosed Certification of Acceptance to the Office of Criminal Justice Grants within 30
calendar days from the oo*a of award. This certificate constitutes official acceptance of the award and must be
received by the Department prior to the reimbursement ofany project expenditures, We look forward to working with
you on this project. Please contact Planning Manager Annamarie Whatley at(850)617-1250 if you have any
questions mrwe can be nf further assistance.
Sinnmna|y.
Petrma Tuttle Herring
Administrator
PTH/e(
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331F»hiU|ips Road
Tallahassee, Florida 32308
CERTIFICATE OF ACCEPTANCE OF SUB{3RANT AWARD
The subgrantee, through its authorized representative, acknowledges receipt and acceptance of subgrant award
number 2U14-JAGC-K40NF-1-E5-18G. in the amount of$7.5O8.O0.for a project entitled, FKOCSUPPORTIVE
HOUSING: SUBSTANCE ABUSE EDUCATION &RELAPSE PREVENTION,for the period of 10/01/2013 through
09/30/2014, to be implemented in accordance with the approved subgrant application, and subject to the Florida
Department any special conditions governing this oubgnant.
George Neugent, Mayor
(Typed Name and Title ofOfficial)
Monroe County
(NameofSubgrontee)
November
(Date of Acceptance)
MONROE COUNTY ATTORNEY
APPROVED AS TO FORM:
ROWS
RNEY
Rule Reference 11O-0.008 OCJG-012 (rev. June 2012)
8UBGRANT AWARD CERTIFICATE
Sutgrantee: Monroe County Board ofCommissioners
OateufAward� /t /C`/ZCIIS
Grant Period: From: 1001/2013 TO: 08/30/2014
Project Title: FKOC SUPPORTIVE HOUSING:SUBSTANCE ABUSE EDUCATION&RELAPSE PREVENTION
Grant Number: 2014-JAGC-K4ONR-1'E5-188
Federa| Funds: $ 7.5WO0
State Agency Match:
Local Agency Match: $0.00
Total Project Cost: $7.508.80
CFQANumber 10,738
Award is hereby made in the amount and for the period shown above of a subgrant under Title I of the Omnibus
Crime Control and Safe Streets Act o/1S68. p.L9O'351. eeamended and the Anh-DrugAbuse Act of1988 PL
1Q0-69D.to the above mentioned subgran0e*and sw�ect\n any a�ao`eUorupecmlconditions. ' � �
This award is subject to all applicable rules, regulations, and conditions as contained in the Financial and
Administrative Guide for Grants, Guideline Manual 71O01O. Office of Justice PrognsmeCommon Rule for State and
Local Governments and A,O7. or[>yNBQrou|umA,110o,A-102.eoapp|ioab|o and A,2'1 |n their endreiy |tisalso
au�ec«toeuobhu�hernu|oo.regu|ahonaendpo|iciesaamaybemaaonab|yp—prescribed by Federal
em|
Government consistent with the purposes and authorization of P.L.90-351, as amended, and P.L. 100-690.
This grant shall become effective on the beginning date of the grant period provided that within 3O days from the date
of award,a properly executed Certificate of Acceptance of Subgrant Award is returned to the Department.
Aut
Administrator
Date
( )'This award issubject to special conditions(attevhed).
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: George Neugent
Title: Mayor
Address: 1100 Simonton Street
City: Key West
State: FL Zip: 33040-3110
Phone: 305-289-6039 Ext:
Fax: 305-872-9195
Email: neugent-george@monroecounty-fl.gov
Chief Financial Officer
Name: Amy Heavilin
Title: Clerk of Court
Address: 500 Whitehead Street
City: Key West
State: FL Zip: 33040-3110
Phone: 305-295-3130 Ext:
Fax:
Email: aheavilin@monroe-clerk.com
Application Ref# 2014-JAGC-2342 Section#1 Page 1 of 2
Contract 2014-JAGC-MONR-I-E5-186
Ruie Reference I I D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-County-wide
i'^""'"t0ni"°^^^'"�^�+ .a moo.rux wuow�w:w.wrrnw«nw..w,w«o i 6 w.�.rti«monw..wwxxwmu�rwou iio w.o w,wwoo so ww w.wm .w.00 0+e o ou inN arcs o. .en rc w i x"", eon....
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: George Neugent
Title: Mayor
Address: 1100 Simonton Street
City: Key West
State: FL Zip: 33040-3110
Phone: 305-289-6039 Ext:
Fax: 305-872-9195
Email: neugent-george@monroecounty-fl.gov
Project Director
Name: Laura Deloach-Hartle
Title: Senior Administrator-Grants&Special Projects
Address: 1100 Simonton Street
Room 2-285
City: Key West
State: FL Zip: 33040-3110
Phone: 305-292-4482 Ext:
Fax:
Email: deloachhartle-laura@monroecounty-fl.gov
Application Ref# 2014-JAGC-2342 Section#1 Page 2 of 2
Contract 2014-JAGC-M0NR-I-E5-186
Rule Reference 11 D-9.006 OCJG-005(rev_October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
. n,..... ��,�,�.�� � ,.,,,�� , w,,,H,. .,..,.,. ,.,.,...
General Project Information
Project Title: FKOC SUPPORTIVE HOUSING: SUBSTANCE ABUSE EDUCATION
& RELAPSE PREVENTION
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 10/1/2013 End Date: 9/30/2014
Problem Identification
a. Abstinence and relapse prevention is the most important part of substance abuse recovery and
the most successful relapse prevention program is one that can be reliably sustained over a long
period of time. Frequent urine testing has been shown to increase the probability of remaining
abstinent from alcohol and illegal drugs.
Alcohol and substance abuse prevention and education programs are essential components in
helping individuals heal, attain lives of sobriety, independence and self-sufficiency as contributing
members of society.
b. Last year, 59% of adults served by the Florida Keys Outreach Coalition (FKOC)supportive
housing programs had a documented criminal history; 99% of those individuals were in recovery
from alcohol and substance abuse; 62%were repeat offenders.
c. Addiction and relapse very often precipitates offender recidivism. The greatest potential to
reduce re-incarceration and drug relapse among offenders is a continuum of treatment; one that
incorporates the need for complimentary services such as housing, peer support, life skills
education and relapse prevention.
Reporting for grant year October 1, 2012 through second quarter ending March 315 FKOC
admitted sixty-eight(68) adults with a criminal background history; 12%entered the program by
referral of the Offender Release Program and court; 29 individuals (43%)entered the program by
referral of Monroe County Sheriffs Office CARE4U Jail Diversion Program. Under the current
grant year, FKOC administered 5,172 drug tests through May, 2013.
Two Hundred Ninety-nine (299) adults were served by FKOC in the previous year; 83%
completed the transitional housing program clean and sober and exited to permanent housing.
One hundred percent(100%) of the grant recipients receive individualized case management and
additional services including life skills education; life enrichment programs; health
education/screenings; support with crisis intervention, advocacy and links to community and
mainstream resources. All clients served by Byrne Memorial Justice Assistance Grant will have a
documented history with the criminal justice system.
Project Summary (Scope of Work)
All clients served under the Edward Byrne Memorial Justice Assistance Grant Program will have a
documented history with the criminal justice system.
Application Ref# 2014-JAGC-2342
Section#2 Page 1 of 3
Contract 2014-JAGC-M0NR-1-E5-
Rule Reference I ID-9 006 OCJG-005(rev October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
JuohceAms|shanmeGnant - Countv-wide
FKOC's program incorporates the Twelve Steps of AA and focuses on the fundamentals of
reoovery. Clients are tested on-site frequently and randomly for drug and alcohol use and are
required to attend ANNA meetings for the first 90-days in the program and then as deemed
appropriate by their case manager, sponsor and 6or professional counselor.
Drug tests detect the use of alcohol, cocaine, THC. Amphatamines benzodiazepina opiatea
synthetic cannabis and oxycodone FKOCvviU purchase tesdnQau'~'p|ieaand administer a '
minimummf580Oo|ooho|/drug tests between October 1. 2O13 and September 3O.214
FK(}C's supportive services include:
> Alcohol and drug abuse relapse prevention and education
AP 2014-JAGC-2342
uv/anefefence/Io's0000cJo-00s(rev ootobe,zoos)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section Questions: F..q .W,�m. ����� . ,mop
Question: Does the Subgrantee receive a single grant in the amount of$500,000 or more from
the U.S. Department of Justice?
Answer: No
Question: Does the Implementing Agency receive a single grant in the amount of$500,000 or
more from the U.S. Department of Justice?
Answer No
Question: Part 1: In your business or organization's preceding completed fiscal year, did your
business or organization (the subgrantee) receive (1) 80 percent or more of your
annual gross revenues in U.S. federal contracts, subcontracts, loans, grants,
subgrants, and/or cooperative agreements; and (2) $25,000,000 or more in annual
gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants,
and/or cooperative agreements? If yes, answer"yes"or"no"to Part 2, below.
Answer No
Question: Part 2: Does the public have access to information about the compensation of the
executives in your business or organization (the subgrantee)through periodic reports
filed under section 13(a)or 15(d)of the Securities Exchange Act of 1934(15 U.S.C.
78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? If answer to
Part 1, above, was"no,"answer N/A.
Answer: N/A
Application Ref# 2014-JAGC-2342
Section#2 Page 3 of 3
Contract 2014-JAGC-M0NR-I-E5
R��fe Reference I ID-9 006 OCJG-005(rev October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 003- Prevention and Education Programs
State Purpose Area: PE - Prevention and Education: Includes activities where individuals are
served, directly or indirectly. Activities may include one-time events,
services, or events and services that occur on a continual basis.
Activity Description
Activity: Prevention and Education
Target Group: Prevention and Education
Geographic Area: Urban
Location Type: County-Wide
Objectives and Measures
Objective: PE1 - Report on JAG funding allocated for prevention and education
Measure: Part 1
How much JAG funding has been allocated for Prevention and Education? Please
report in dollars ($).
Goal: 7508.00
Objective: PE2 -Provide prevention or education programs
Measure Part 1
How many prevention or education programs will you implement?
Goal: 1
Measure: Part 2
Of the prevention or education programs to be implemented, how many will be
substance abuse prevention or education programs?
Goal: 1
Measure: Part 3
What types of prevention or education programs will you provide? In your response,
please list all that apply from the following choices: Anti-gang, Anti-drug, Cognitive,
Crime Prevention, Drug Prevention, Educational, Employment, Gang Resistance,
GED, Housing, Job Skills, Mental Health, Mentoring, Pro-social, Substance Abuse,
Truancy, Vocational, Other. Do not select other if your item fits into any of the
categories above. If other, state"other'and specify.
Goal. Anti-drug, Drug Prevention, Substance Abuse
Application Ref# 2014-JAGC-2342
Section#3 Page 1 of 3
Contract 2014-JAGC-M0NR-I-E5
Ruble Reference 1ID-9 006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Measure: Part 1
How many prevention or education programs will you implement?
Goal: 1
Measure: Part 2
Of the prevention or education programs to be implemented, how many will be
substance abuse prevention or education programs?
Goal: 1
Measure: Part 3
What types of prevention or education programs will you provide? In your response,
please list all that apply from the following choices: Anti-gang, Anti-drug, Cognitive,
Crime Prevention, Drug Prevention, Educational, Employment, Gang Resistance,
GED, Housing, Job Skills, Mental Health, Mentoring, Pro-social, Substance Abuse,
Truancy, Vocational, Other. Do not select other if your item fits into any of the
categories above. If other, state'other"and specify,
Goal: Anti-drug, Drug Prevention, Substance Abuse
Application Ref# 2014-JAGC-2342 Section#3 Page 2 of 3
Contract 2014-JAGC-M0NR-I-E5-
Ruie Reference t 1 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section Questions:
Question: If"other"was selected for the geographic area, please describe.
Answer: n!a
Question: If"other"was selected for location type, please describe.
Answer n/a
Application Ref# 2014-JAGC-2342 Section#3 Page 3 of 3
Contract 2014-JAGC-M0NR-I-E5-
Ru*Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR/Vendor Number: 596000749
Budget:
Budget Category Federal Match Total:
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $7,508,00 $0.00 $7,508.00
Expenses $0.00 $0.00
$0.00
Operating Capital $0.00 $0.00
Outlay $0.00
Indirect Costs $0 00 $0.00 $0.00
--Totals -- $7,508.00
$0.00 $7,508.00
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated income(PGI)? No
Application Ref# 2014-JAGC-2342
Section#4 Page 1 of 3
Contract 2014-JAGC-M0NR-1-E5-
Ruie Reference I I D-9 006 OCJG-005(rev October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Budget Narrative:
Contractual Services:
Expenses:
Alcohol/Drug Test Kits $7,508
Total Expenses $7,508
A Calculated average cost per unit is 1.29 per test.
TOTALS 5,800 tests @ approx. 1.29 per unit= $7,507.50
Monroe County will execute a contract with Florida Keys Outreach Coalition, Inc. for the period of
October 1, 2013 through September 30,2014 to cover the grant period. A copy of the executed
contract will be sent to FDLE.
Application Ref# 2014-JAGC-2342
Contract 2014-JAGC-M0NR-I-E5-
Section#4 Page 2 of 3
Ru�e Reference 11D-9.006 OCJG-005(rev October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
A m.
w„ .
Section Questions.
Question: If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer N/A
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: N/A
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriffs office.
Answer: N/A
Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: N/A
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: Vendor Alere Toxicology, Inc.
MultiPanel 175 $3.40 $595.00
SynCan 150 $6.00 $900.00
Alcohol 1,525 $2.00 $3,050.00
Cocaine 1,500 $0,75 $1,125.00
THC 1,500 $0.75 $1,125.00
Oxy 200 $0.75 $150.00
Opi/Mor 250 $0.75 $18T50
Amp 250 $0.75 $187.50
Benzo 250 $0.75 $187.50
Totals 5,800 $7,507.50
Individual test screens range from $.75 to$6.00 depending upon the substance type.
Approximate average cost per unit is $1.29.
Application Ref# 2014-JAGC-2342
Section#4 Page 3 of 3
Contract 2014-JAGC-M0NR-1-E5
Ruie Reference 11D-9 006 OCJG-005(rev October 2005)
p„
Florida Department of Law Enforcement
Office of Criminal Justice Grants
Post Office Box 1489 Tallahassee, Florida 32302-1489 (850)617-1250 criminali irau�fdl state ft s
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
STANDARD CONDITIONS
SFY2014)AG Standard Conditions Page 1 of 22
Rev. 09/2013
Conditions ofagreement requiring compliance by units of local government (subgrant recipients)
implementing agennies, and state agencies upon akJnad acceptance nm* of the uubgrantawanj appear i^
this section, Upon approval of this subgranL the approved application and the following hanns
v/
oond|tions willwillbecome binding. Failure to comply with provisions of this agreement will neau|\ inrequired corrective action up to and including project costs being disallowed and termination
of t
project, as specified in item 18 of this section,
1� All Subgront Recipients must comply with the financial and administrative requirements met
forth in the current edition of the U.G. Department of Justice Office of Justice Programs
(C]JP) Financial Guide (Financial Guide) ( "
the Edward Byrne Memorial Justice Assistance Grant (JAG) program guidance
(www.bia.gov/ProgramDetails.asPx?Proqram ID=59 ) as well as Federal statutes, regulations,
policies, guidelines and requirements and Florida laws and regulations including but not
limited to:
° Florida Administrative Code, Chapter 1113-9. "Edward Byrne Memorial State and Local
Law Enforcement Assistance Formula Grant Program":
° Office of Management and Budget(OM B)Circulars:
o A'21 (2 CFR 220)^ "Cost Principles for Educational
o 4-87 (2CFR225),^`CostPrinciples for State, Local and Indian
Tribal Governments"
o 4-102, "Grants and Cooperative Agreements wh - ''- -~h 8�b cal Governments"
o A'110 (2 CFR 215) "Uniform"UniformAdministrativeaLiv� Requirements Cooperative Agreements" equ/remonts for Grants and
o 4-122 (2CFR330). "Cost Principles for Non-Profit Oq]anizatione"
o A-133,"Audits of States, Local Governments, and Non-Profit Organizations"
, Code of Federal Regulations:
o 2 CFm 1/5.75(b), "Award Term for Trafficking in Persons"
u 28 CFR 38. "Equal Treatment for Faith-Based Organizations"
o 28 CFR 66. "U.S. Department of Justice Common Rule for State And Local
Governments" (Common Rule)
o 28 CFR83,"Govern mment-VVide Requirements for Drug-Free Workplace(Granba)"
o 28 CFR 18, 22, 23' 30, 35' 42. 61. and 63
° Public Law 109-162, Title XI—Department of Justice Reauthorization, Subtitle B--|mnpn/ving
the Department of Justice's Grant Programs, Chapter 1—Assisting Law Enforcement d
Criminal Justice Agencies, Sec. 1111. Merger of Byrne Grant "'° Law
Enforcement and Local an
Enfon:emnentBlock Grant Program:
° United States Code:
o 42U.S.C. 3711 etsCrime Control and Safe Streets Act of18S8"
� State of Florida General Records Schedule GS1-SL for State and Local Government
Agencies:
2. Requirements for Contractors o[SubgrantRecipients
The subgrant recipient assures the compliance of all contractors with the applicable provisions of
Title of the Omnibus Crime Control and Safe Streets Act of1SG8. an amended (42 U &C 3711
e{ seq. at )� the provisions of the current edition of the Office '
Programs Financial Guide (www.ojp.Lisdoj.gov/financialguide/index.htm);
maorJuaUue
aPPUoab|efederal and state laws, )� and all other
Rev, 09/2013 rqUe 2u, 22
3. Allowable Costs
a, Allowance for costs incurred under the subgrant shall be determined according to the general
principles and standards for selected cost items set forth in the Office ofJustice Programs
Financial Guide, U,S. Department of Justice Common Rule for State And Local Governments
and federal OK48 Circular A'87. ''Cost Principles for State, Local and Indian Tribal
<�overnments.''orOK0B Circu|arA-21. "Cost Principles for Educational Institutions,"
b All procedures employed in the use of federal funds for any procurement shall be according
to U.S. Department of Justice Common Rule for State and Local Governments or OMBC|rou|ar4,11U. or OMB Cirou|arA-1O2. and Florida law to be eligible for reimbursement.
4, Reports
e Project Performance Reports
(1) Reporting Time Frames: The eubgnant recipient shall submit Quarterly Project
Performance Reports 0o the Florida Department of Law Enforcement hereafter known am
the Department, fifteen ` period In addition
if the eubgnant award period is extended beyond the "original" project period, addibon�'
Ouo�er|yPn�eotPedhrmanoeRepo�eshall basubmi�ed. " " /
Failure to submit Quarterly Performance Reports that are oomp|eke �ocu/aba and timelymayreau|t |nsancbons as Performance fAgreement' '
. . oPmvio/ons.
(2) Report Contents: Performance Reports must include a response to all objectives included
in youraubgranL A detailed response is
re
quired in the narrative portion for yes/noporformance objectives. The narrative must also reflect on accomplishments for thequarter and identify problems with Project implementation
and address actions being
taken to resolve the problems. Additional information may be required ifnecessary to
Comply with k*dens| napndjng requirements.
(3) Submission.- Performance Reports may be submitted by the Project Director, Application
�Wanager. orPe�ormance Contacts.
b Financial Reports
(1) Project Expenditure Reports
(a) The eubgnant recipient shall have e choice of submitting either a Monthly or a
Quarterly Project Expenditure Report to the Department, Project Expenditure
Reports are due thirty (30) days after the end of the reporting period In addition, if
the aubgnant award period is extended, additional Project Expenditure Reports shall
be submitted.
(b) All project expenditures for reimbursement of oubgrant recipient costs shall be
submitted on the Project Expenditure Report Forms prescribed and provided bythe
umoa of Criminal Justice Grants (0CJG) through the Subgrant Information
Management ON-line (S|K8ON) system.
(u) All Project Expenditure Reports shall be submitted in sufficient detail for properpre
aud/LandposL-audit. '
(d) Before the "final" Project Expenditure Report will be processed, the subgrent
recipient must submit bo the Department all outstanding project reports and must
have satisfied all special conditions. Failure to comply with�the above provisions
shall result in forfeiture ofreimbursement.
(a) Reports are tobe submitted even when no reimbursement ia being requested,
SFY2014]AG Standand [bndidons�— -------
Rev. 09/2013 ~ Page 3 Of22
(f) The report must be electronically signed by the subgrant recipient orimplementing
agency's Chief Financial Officer or the Chief Financial Officer designee,
(2) Financial Closeout Audit
(a) The Financial Closeout Audit shall be submitted to the Department within forty-five
(45) days cf the subgrant expiration date,
(b) The Financial Closeout Audit must be electronically signed by the subgrant recipient
or implementing agency's Chief Financial Ufhoe' or the Chief Financial Officer
designee.
(3) Project Generated Income (PGi)
(a) If app|icab!e, the subgrant recipient shall submit Quarterly PG| Earnings and
Expenditures Reports to the Department within thirty (30) days after the end of the
reporting period covering subgrant project generated income and expenditures
during the previous quarter, |f any P8! remains unspent after the subgrant ends the
subgrant recipient must continue submitting quarterly P8| reports until all funds` are
expended, (See Item 11. Program Income.)
(b) PGI Earnings and Expenditures reports must be electronically signed by the subgrant
recipient or implementing agency's chief financial officer or the chief financial officer's
designee.
c Other Reports
The subgrant recipient shall report to the Uniform Crime Report and other reports as may be
reasonably required by the Department.
5. Fiscal Control and Fund Accounting Procedures
a All expenditures and cost accounting of funds shall conform to the Office of Justice
Programs Financial Guide, the Common Rule, and OMB Circulars A-21 A 87 and A 11O
orA-1O2 as applicable, in their entirety. ' - ' ' '
o, The subgrant recipient is required to establish and maintain adequate accounting systems
and financial records and to accurately account for funds awarded to them Aso subgrant
/eo/p/enz, you must have efinancial management system in place that ieab| to record and
report on the rece|pt, ob|igetion, and expenditure of grant fundn 4n adequate accounting
system for subgrant recipient must be able to accommodate - ~~
to separately track reoeipta expenditures, assets, �ndbotund �ndancountabuoture
subgnsnLrecipients, ' ' ' liabilities for awards, programs` and
o, All funds spent on this project shall be disbursed according to provisions of the projectoud garaoapprovedbytheDepartmenL
d, All funds not spent in accordance with this agreement shall be subject Uonepaymentb �h
subgrant recipienL y e
G. Payment Contingent on Appropriation and Available Funds
The State of Florida's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the Florida Legislature. Furthermore, the obligation of the State of
m� noernre|mbu�eou subject
SFY2014JAG Standard Conditions------_
Kew. O9/2O13 Page 4v' 22
7. Obligation of8obgrant Recipient Funds
Subgnant funds shall not under any circumstances be obligated prior to the effective date, or
subsequent to the termination daba, of the eubgnantaward period, Only project costs incurred on
or after the effective date, and on or prior to the termination date of the subgnant recipient's
project are eUgib|efor neimbunsemenL AUpayments must be completed vvithinthi�y (38) da
the end of theaubgnantpehod, days of
8. Advance Funding
Advance funding may be provided to a subgent recipient upon a written request to the
Department, The request must be electronically signed by the subgmnt recipient orimplementing
agency's Chief Financial Officer or the Chief Financial Officer designee.
9. Trust Funds
e, The unit oflocal government must establish e trust fund in which to deposit JAG funds.
o�
b The account may earn interaot, but any earned interest must be used for program purposes
and expended before the federal grant period end date Any unexpended interest
remaining at the end of the federal grant period must be submitted to the Office ofCr|min |
Jusdce(}rantsfor tranami�a|to the Bureau of Justice Assistance.
o
10. Travel and Training
The cost of all travel shall be reimbursed according to the eubgrent recipient's written travel
Policy. If the subgran1 recipient does not have a written travel puUoy, cost of all travel vviU
re/mbucsedaoconjingtoShshaofF|ohdaTreve| /�uide|inee§ 112,O61. F' 3tet be
11. Program Income (also known as Project Generated Income)
a, All income generated as a direct nemu|L of oubgnant project shall be deemed program
b Any project that will potentially earn PG{ must submit an Earnings and Expenditures Reportt to report how much PG| was earned during each quarter. A report must ba submitted each
quarter even if no PG/ was earned or expended. PG| Earnings and Expenditures reports
must be electronically signed by the oubgnant recipient or implementing agency's Chief
Financial Officer or the Chief Financial Officer designee.
o PG| expenditures require prior written approval from the Office of Criminal Justice GranLs
Program income must be used for the purposes of and under the conditions applicable to
-
the award If the cost is allowable under the federal grant program, then the costmm |d
allowable using program income, P8| budget requests must be ' b u s
signed by the subgra»//`
recipient or implementing agency's Chief Financial Officer or the Chief Financial f5
designee. u oe/
d Program income should be used as earned and expended as soon as possible. Any
unexpended PG| remaining at the end of the federal grant period must be submitted d �
DCJG for tranomi�a|tu the Bureau ofJusbceAssistance.
m o
12. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment
of a consultant when the consultant's rate exceeds$450 (excluding travel and subsistence costs)
per
eight-hour day. A detailed justification must be submitted to and approved by FOLE prior to
obligation or expenditures of such funds Approval shall be based upon the contract'
compliance with requirements found in the Financial Guide, the Common Rule, and in eppUoau|u
state statutes. The Department's approval of the subgnant recipient agreement does not
constitute apprmva| ofounsuihantoun� �� s |f consultants are hired thnou h nor
process (not sole sounce). the$45O threshold doeanctapp|y. g auumPetd«ebidding
13. Property Accountability
a 'The subgrant recipient agrees to use all non-expendable property for criminal justice
purposes during its useful life or dispose of it pursuant to§ 274. Fla. Stet
b. The subgrant recipient shall establish and administer e system to protect, preserve, uae
maintain and dispose of any property furnished to it by the Department or purchased
`
pursuant to this agreement according to federal property management standards set —forth i
the Office of Justice Programs Financial 8uide, U.S. Depa�mentofJusb '`"= '=
�e Common |e "'
State and Local Governments or the federal OMB Cirou|arA,11O orA,1O2 an applicable.
This obligation continues nu�a as long as the subgrant recipient retains' th
nohvithstsndingexpinsUonof thivaQreemenL e property,
14. Ownership of Data and Creative Material
Ownership of material, discoveries, invenbons, and results developed, produced, or discovered
subordinate to this agreement is governed by the banns of the Office of Justice Programs
Financial Guide (as amended). and the U,S. Oepe�menLofJustice Common Rule
� for State and
Local Governments, orthehedera|OKABCirou|arA-11OurA,1O2 asa-pp|'i' b|. oa ��
15. Copyright
The awarding agency reserves a royalty-free non-excusive, and irrevocable license to reproduce,
'
a. The copyright in any work developed under an award orsubaward. and
b. Any rights of copyright to which a subgrant recipient or nubnecipien{ purchases ownership
with support funded under this grant agreement.
16. Patents
If any program produces patentable itema, patent rights, processes, or inventions, in the course
of work sponsored by the federal award orsubawanj funde, such ta-ta must be promptly and fully
reported to the awarding agency.
a Unless there is a prior agreement between the subgrant recipient and the Department on
disposition of such items, the Department may determine whether protection on the invention
or discovery will besought, '
b The Department will also determine how rights in the invention ordiscovery (including rights
under any patents issued) will be allocated and administered in order to protect the public
interest consistent with "Government Patent Policy" ("President's Memorandum for Heads of
Executive Departments and Agencies," dated August 23 1071 and statement of
Government patent policy, as printed in 36 Federal Register 1S8' Q). '
c Government regulations have been issued in Title 37 CFR Pad4O1 by the U.S. Department
of Commerce,
17. Publication or Printing ofReports
The subgrant recipient shall submit for review and approval one copy of any curricula, training
materials, or any o�erwh�enmahaha|othat v�UbepubUshed indudingwebboeedma-te—de|sand
web site content, through funds from this grant at least thirty (30) days web-based
to the targeted
dissemination date The subgrantee understands and agrees that any training materials
developed or delivered with grant funding must adhere to the OJP Training Guiding Principles for
Grantees and Subgrantees available at
_
SFY20143AG5Landand
Re*, 09/2013 Page 6 of22
All materials publicizing or resulting from award activities shall contain the following statements:
"This project was supported by Grant No, [contact the Office of Criminal Justice Grants for award
numbed awarded by the Bureau of Justice Assistance. The Bureau Of Justice Assistance is a
component of the Offioa of Justice Pmgrama, which also includes the Bureau of Justice
Statistics,
G{ah b cs'U,e National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, the for Victims of�,ime. and the O�oa of Offender Sentencing, Monitoring, 4pprehe"oinQ'Reg/s*anng. andTraoking. Pnintanfvieworopinionm |nth|sdooument are those of the author and
do not necessarily represent the official position or policies of the U.S.Department
of Justice.,,
10. Audit
a, Subgnant recipients that expend S500.000 or more in e year in federal awards shall
` -- 'h a»easing|corprognam-epec|�cauditoonduobed for that year The audit shall be performed in with the federal OMB Cirou|arA,133 and other applicable federal law. TheoonLuaut for this agreement shall be identified in the Schedule of Federal Financial Aaaebsnoain the subject audit. The contract ahaU be identified as federal funds passed through theFlorida Oepa�mentofLaw Enforcement and include the contract number, CFDA number,awand amount, contract period, funds received and disbursed. When applicable, thesubgnant recipient shall submit an annual financial audit that meets the requirements of§ 1145. Fla. SbaL . "Definitions; duties; authorities; reports; ru|ea^; � 21o.9/' Fla. Snac''Florida Single Audit Ao— � and Rules of the Auditor General, Chapter 10,550. "Local
Governmental Entity Audits"' and Chapter 10.650' "Florida Single Audit Act Audits Nonprofitand For-Profit Organ ^
b. A complete audit report that covers any portion of the effective dates of this agreement must
be submitted within 30 days after its completion, but no later than nina (9) months after the
audtperiod. In order to be oomp|abs, the submitted report shall include any managementletters issuedseparately and management's written response toa| findings, both audbreport
and management letter findings.Department. reports will not be
Incomplete audit
ecoep0aU by the
o. The subgnsnL recipient shall have all audits completed by on Independent Public Accountant
(IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant,
d The aubgnsnt recipient aho|| take appropriate corrective action within six (5) months of the
issue date of the audit report in instances of noncompliance with federal |ovvs and
regulations, n
e, The subgrant recipient shall ensure that audit working papers are made available to the
uepartment, or its deeignoe, upon request fora period of three (3) yeas from the date th
audit repo�is iaouod, unless extended in writing by the Department, � e
f Subgnanrreoipienta that expend less than S500.000 in federal awards during o fiscal year are
exempt from the audit requirements of OMB C|ncu|arAr133 for that fiaoo| year. In this oaae
written notification, which can be in the form of the "Certification of Audit Exemption" form,
shall be provided to the Department by the Chief Financial Officer, or designee, that the
suognant re�pientieexempt. This nodceshaUbe provided to the Depadmentno laterth e
March 1 following the end of the fiscal year. an
g h this agreement isclosed out without en audit, d
the Department reserves the right to recover
any disallowed costs identified inan audit completed after such closeout.
h, A scanned oopy of the completed audit reports or link to the electronic audit report should
be sent via email to
or mailed Uz the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
Post Office Box 14QS
SFY2Q14]AG Standard Conditions
Rev, U9/2D13 Page 7 or22
Tallahassee, Florida 32302-1489
19. Performance mf Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the
aubgnanL recipient, the subgnant recipient's consultants and suppliers, or both, the Department
shallsanctions it deems appropriate including withholding p- andpayments cancellation,
termination, or suspension of the agreement in whole or in part. In such event, Lha Department
ahaUnotify the subgrant recipient cf its decision bhi�y(3U) days in advance of the
effective date
such sanction, The aubgront recipient shall be paid only for ,m='e mem/c�ea satisfactorily
pe�ormedprior to the effective date of such sanodon. ^ /y
20. Commencement ofProject
o |fo project ia not operational within GO days nf the original start date of the award period the
subgrant recipient must report by letter to the Department the steps token to initiate' the
project, the reasons for delay, and the expected start date.
b /fa project io not operational within SO days of the original start date of the award period the
subgnant recipient must submit a second statement to the Department explaining the
implementation delay,
c. upon receipt ofthe ninety (QO) day letter, the Department shall determine if the reason for
delay is justified or shaU, at its discretion, unilaterally terminate this agreement and re
-
obligate oubgnant funds to �herDepa�mentapproved projects, The Department where
-
warranted by extenuating circumstances, may extend the starting date of the project `�s��//�
"
ninety (QO) dayperiod. buton|ybyfonna|wh�enad/uahnenttothioagreemenL p
21. Excusable Delays
e Except with respect to defaults of consultants, the subgrant recipient shall not be in default by
reason of any failure in performance of this agreement according to its hanns (including any
failure by the subgnant recipient to make progress in the execution of work hereunder which
endangers such performance) if such failure arises out of causes beyond the oon<m| and
without the fault or negligence of the aubgoantneoipient Such causes include, but are not
limited to, acts of God orofthe public enemy, acts of the 'government in either tm sovereign
or contractual capacity, fires, floods, epidemios, quarantine restrictions, strikes, freightemoargoes. and unusually severe vveather. but in every oaae thefaUureto ~pe ^//vnn'shm|| be
beyond the control and vvithnutthe fault or negligence of the s`bgrentrecipient.
b If failure to perform is caused by failure of consultant to perform or make progress, and if
such failure arises out of causes beyond the control ofoubQrant recipient and consultant,
mt and
without fault or negligence of either of them, the subgnant recipient shall not be deemed in
default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other
sources.
(2) The Department ordered the aubgnant recipient in writing to procure such supplies or
services from other sources, and
(3) The oubgnant recipient failed to reasonably comply with such order.
o. Upon request of the oubgnant recipient, the Department shall ascertain the facts and the
extent of such failure, and if the Department determines that any failure to per-form was
occasioned by one or more said causes, the delivery schedule shall be revised accordingly,
22. Written Approval of Changes in this Approved Agreement(Grant Adjustments)
a SubQnant recipients must obtain prior approval from the Deportment for major substantive
changes such as changes in project activibea, target popu|ationo, service providers,
5FY2014]AG Standard Conditions
Rev, 08/2013 Page 8 of22
implementation achedules, project director, and designs or research plans set forth in the
approved agreement and for any budget changes that will transfer more than 1O96of the total
budget between budget categories.
b, 8ubgrant recipients may transfer up to 10% of the total budget between current approved
budget categories without prior approval as long as the funds are transferred to ' n existing
item,line
c Under no circumstances can transfers of funds increase the total budgeted award.
d� Requests for changes to the aubgnant agreement must be electronically signed by the
suognant recipient or implementing agency's chief official or the chief official's designee,
e Any certifications required for the requested changes, such as Sole Source ADP
Justification, Privacy Certification hznnu` and Confidential Funds certifications, '
signed by the eubgrant recipient or implementing agencychief official must be
formal, written signature authority for the 'iefo� ioia or someone with
23. Disputes and Appeals
e. The Department shall make its decision in writing when responding to any dispuhes
uioagnaements, or questions of fact arising under this agreement and shall distribute its
`
response to all concerned parties. The subgnant recipient shall proceed diligently with the
performance of this agreement according to the Department's decision.
b� |f the subgrant recipient appeals the Department's deoision Mheappea| a|eomh� bemadein
writing within twenty-one (21) calendar days to the Department's o|erk (aQancy clerk). The
suogront recipient's right ho appeal the Department's deoia'-',. io contained |n § 12U Fla. Shat
and in procedures set forth in Rule 28-108.104. Florida Administrative Code 'Fai|un* —
appeal vv�hinth�� �meamecon��u�* awa�arofprooee |ingaunder§ 12O. F|a.' to
24. Conferences and Inspection ofWork
Conferences may be held at the request of any party to this
agreement, At any time, arepresenLativeoftheDepartmenLof the U.S. Department ofJustice, or the Auditor General of/heStote of Florida, have the right of visiting the project site to monimr, inspect and assess workperformed under this agreement.
25. Access hoRecords
a, The Florida Department of Law Enforcement, the Auditor General of the SbahaofF|oride th
U.S. �ep��men� ofJum�ice. �he U�8� ComptmUerGonero| or any of their duly autho�ze
repreaento�vee. shall have access to books, documenbspepenaondreoondsofMheaub"u^ev
rec|pient, implementing agency and contractors for �h ' 8/anc
e purpose of audit and examinationeocordingtotheFinanoio| Guid. and the Common Rule.
b, The Department reserves the right to unilaterally banninabs this agreement if the aubgnant
recipient, implementing agenoy, or contractor refuses to allow public access to all donumenha
papers, letters, or other materials subject to provisions of § 119 Ha Shat and made or
'
received by the subgrent recipient orits contractor in conjunction with
' thisagreement,
c. Themubgnsnt recipient will give the awarding agency or the General Accounting Office
wrougnany euLhnrized representative, access to and the right to examine all paper u'
electronic records related to the�nanoia| assistance, /
26. Retention ofRecords
The subgrant recipient shall maintain all records and documents for a minimum of five (5) years from
the date of the final financial statement and be available for audit and public disclosure upon request
SFY2D14 JAG Standard Conditions -----
Re«^ 09/2013 Pag�gof22
of duly authorized persons. The subgrant recipient shall comply with State of Florida General
Records Schedule GS1-SL for State and Local Government Agencies:
27. Personnel Changes
Upon implementation of the pnojec , in the event there is a change in Chief Officials for the
Subgnant recipient or Implementing Agenuy, project staff must notify the help desk for FDLE'e
online grants management system, S|M(]N (Subgnent |nfonnabmn Management Online) so that
the organization can be updated in S|K8ON If the project director cha
muot be entered in S|K8DN to reflect the change,
changes, a grant adjustment
28. Background Check
Whenever a background screening for employment or a background security check is required by
law /o/ emp|nymmnt, unless otherwise provided by law, the provisions of � 435 Fla. Sbat shall
apply.
'
s� All positions in programs providing cone to chUdren, the developmentally
disabled," orvu|nerab|e adults for 15 hours or more per week; all permanent and temporary employeepos/t/ons of the central abuse hotline; and all persons working under contract who havearceao to abuse records are deemed to be persons and positions of special trust or
responsibility and require employment screening pursuant to § 435' Fla, S(at�' using the level
2 standards set forth in that chapter,
b, All employees in Positions designated by law as positions of trust or responsibility shall be
required to undergo security background investigations as a condition of employment and
continued employment, For the purposes of the subsection, security background
investigations shall include, but not be limited to, employment history
checks fingerprinting for all purposes and checks in this aubsechon` statewidecriminal d '
through the Florida Department vv mentofLe Enforcement, an juvenile records
through the Federal Bureau Investigation,of ' and �e�ens| criminal records checks
on� mayino|udehoa| urimina| reoondschecka
through local law enforcement agencies.
(1) Any person who im required to undergo such a security background investigation and
who refuses to cooperate in such investigation or refuses to submit fingerprints shall be
disqualified for employment in such position or, if employed, shall be dismissed
(2) Such background investigations shall be conducted at the expense of the employing
agency or employee. When fingerprinting in requinsd, the fingerprints of the employee
or applicant for employment shallbe taken by the employing agency or by an
�utauthorizedlaw enforcement officer and submitted to the Department of Law
Enforcement for processing and hznwending, when requested by the employing agency,zo the United States Uepedmentof Justice for prooeaaing The employing agency shall
'
reimburse the Department of Law Enforcement for any costs incurred by it in the
"
processing of the fingerprints,
29. Drug Court Projects
ADruy Court Project must comply with § 387334. Fla. Stat.. ^Tnsetment-Based Drug CourtPrograms."
SFY2014JAG Standard Conditions
Rev, 09V2013 page 1Oof�2
30. Overtime for Law Enforcement Personnel
'u/
P�ortoobUgadng funds from this award tosuppo�overbmeby law enforcement o�cers the U.S.
Department of Justice encourages consultation with all allied components of the criminal justice
system in the affected jurisdiction. The purpose of this consultation is to anticipate a''""^ plan
systemic impacts such as increased court dockets and the need for detention space,
31. Criminal Intelligence System
a� The oubgrantreuipienL agrees that any information teohno|ogysystomfundedoreuppoded
by the Office of Justice Programs funds will comply with 28 C.F.R. Part
^ 23' Criminal||nte||igenoe Systems Operating Policies, if the Office of Justice Programs determines thieregu|atio» k/ beapp|icab|a Should the Office ofJuadcePrograms determine 28 Cf,R. Part23 to be applicable, the Office of Justice Programs may, at its discretion, perform audits of syotem, as per 28 C.F.R. 23,2O(Q)� Should any v|o|� |onor�uc �.�� pad23oocur, Uhesubgnsntrecpksntmmybefinedas per 42 3788g(c)-(d). The eubgnsnt recipient may
not satisfy such a fine with federal
b� The subgran&*e understands and agrees that no awarded funds may be used hzmaintsino�
establish a computer network un|oaa euoh nebwork b|ooks the viewing, downloading, and
excnongmgofpomognsphy. In doing so the aubgnanbye agrees the these� nasth will U
limit the use of awarded funds necessary for any federal, state, tribal, or local |not
enforcement agency or any other entity uo�yingout criminal investigations,« prosecutions,aw
adjudication activities.
/ons. or
32 Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read
""ve/su:nos, and agrees to abide by all ofthe conditions for confidential funds as set forth m
h in �h '
effective edition
tof the D��ceufJumUce Programs Financial Guide iarequired homall pn�e�mthat
are involved with confidential funds, The signed certification must be submitted at time
grant application.
~ � or
13- Civil Rights Compliance
u, Federal laws prohibit recipients of financial assistance from discriminating on the basis of
race, color, national origin, religion, sex, disability, or age in funded programs oraodvidea All
suognsntraoipienbs. implementing aQenoieo, and contractors must comply with any applicable
b|*
s'atutor//y-imposed nondiscrimination requirements, which may Omnibus ~�
Control and Safe Streets /\�� of 1968 (42 USC n us �nme
U S-C� § 10604(e)); The JuvenUeJuohoeand --|i' � 378Qd)� the Victims of Crime Act (42
§ G572(b)); the Civil Rights Ao of1gG4 (42 uemquenoypre«en�i»nAc of2OD2 (42U�8�C
(�@ U � C � 7 Q4)� the /\meh� ns w�h Di «i|o.C. 8 2uuuo); the Mekobi|itaUon Act of 1973
Education of �0�u O U8 «aao Disabilities Actof 1990 (42 US�C, § 12131-34): the
�c ~~'=' 75 (42mU SC ��/2 (�1 O- �C� §§1681' 1883' 1685-86)- the Age Discrimination
Regulationsof - 28 CF� -'- 42 o/v'"/)' and Department of Justice Non-Discrimination
b Pau � �e E� Order 13279 (equal protection of �w� for faith
-
based d ~
w n community orQan�edons), ' ' '-- -' ~' ~'~ �°° '"' '�m/
b- FDLE does not discriminate on the basis of race, color, religion, national origin, oexdisabUib/~ delivery". "/� u /vury of services or benefits or in employment. The subgnant recipient must
"
notify program participants and beneficiaries that it does not discriminate on the b f
co|or, national origin, re|igion, oex, disability, and age in the delivery of services or
o« race,
in practices. / benefits or
c Subgrant recipients are responsible for ensuring that contractors, vendors, and agencies to
whom meypass-through funds are in compliance with all Civil Rights requirements and that
the contractors, vendors' and agencies are aware that they
Office ney m�y@ea discriminationdiscriminationdo so.
' ' �orCivi| Rightaandhowbz
5FY2O14 JAG StandardCondUjo
Kev. O9,1ZU13 rage 11or24
d. Equal Employment Opportunity Plans
(1) A subgnant recipient or implementing agency must develop an EEO Plan if it has 50 or
more employees and it has received any single award uf $26.00O or more from the
Department of Justice. The plan must be prepared using the on-line short form at
e retained by the subgnsnt
.e^.p=.` or "./p/o///e/umg agenoy, and must be available for review or audit The
organizationmustabmsubmitanEEOCerdficabontoFDLE. -
(2) If the aubgrant recipient or implementing agency is required to prepare an EEO Plan and
has received any single award of $500.000 or more from the Department of Justice, it
must submit hsp�nto the Depe�mentofJuyUoe for appnova| A copy of the Depa�m`="nt
of Justice approval letter must be submitted to FDLE. The approval lettertwo
o
years from the date of the letter.
(3) /\subgnant recipient or implementing agency isexempt from the EEO Plan requirement if
itis has fewer than 5O employees orifit does not receive any single award cf$25000or
more from the Depu�men1ufJusdoa orif � is a nonprofit organization, a m~~—`ioa/institution,�duoatiuna| institution, or an Indian Tribe. If an organization is exempt from the EEor
O
Plan requirement, it must submit an EEO Certification toFDLE.
(4) The aubgnsnt recipient and implementing agency acknowledge that failure hn comply with
EEO Requirements within 80 days of the project start date may result in suspension or
termination of funding, until such time as it is in compliance,
e. |n the event a federal or state court or federal or state administrative agency makes a finding
of discrimination after due process hearing on the grounds of race, co|or, religion, national
origin, aex, or disability against a recipient of funds, the recipient wiwillfo `=m forward a copy
f the
finding to FDLE and to the O�oefor Civil Rights, Office of Justice Pnogoau py o
f, In accordance with federal civil rights |aws, the subgrent recipient shall not retaliate against
individuals for taking action or participating in action to secure rights protected by these laws.
g Subgnant recipients must include comprehensive Civil Rights/Nondiscrimination Provisions in
all contracts funded by the subgnantrecipient.
h If the subgrant recipient or any of its emp|oyees, contractors, vendors, or program
beneficiaries has a discrimination uomp|aint, they may file a complaint with the subgrant
recipient, with FDLE or with the Office for Civil Rights. Discrimination complaints may be
submitted to FDLE at Office of the Inspector General, Post Office Box 1489 Tallahassee
Florida 32302 148Q |i ' '
Discrimination complaints may also be submitted to the Office fo
r Civil Rights, Office of
Justice Programs, U.S. Department of Justice, 810 7'h Street, Northwest, Washington, D.C.
20531, or by phone at(202) 307-06K
i The aubgnunt recipient must have procedures in place for responding to discrimination
complaints that employees and n|ienta, oustomens, and program participants file directly with
the mubgnsntrecipient.
] The subgrant recipient must have written policies or procedures in place for notifying program
beneficiaries how to file complaints alleging discrimination by the suhQnantee/imp|emendnQ
agency with FDLE or the OCR,
k, Any discrimination complaints filed with FDLE will be reviewed byFDLE'm Inspector General
and referred to the Office for Civil Rights. the Florida Commission on Human Relations or the
| Equal Employment Oppo�unityCommission, based on the nature of the complaint,
'
Americans with Disabilities Act
5FY2014JAG Standard Conditions Page 12 of 22
Subgrant recipients must comply with the requirements of the Americans with Disabilities Act
(ADA). Public Law 101-336, which prohibits discrimination by public and private entities on
the basis of disability and requires certain accommodations be made with regard to
employment (Title |), state and local government services and transportation (Title ||) public
accommodabons (T�e ||/). and te|ecommunivaUons (TiMa |V). '
m, Rehabilitation Act of1Q73(28C,F.R. Part 42. Subpart G)
If the subgrant recipient has 50 or more employees and receives DOJ funding of$25,000 or
more, the subgnant recipient must take the following actions:
(1) Adopt grievance procedures that incorporate due process standards and provide for
the prompt and equitable resolution of complaints alleging e violation of the DOJ
regulations implementing 5eobun 504 of the Rehabilitation Act of 1973 hound at 28
C F,R PartSubpart42. Subpart G. which prohibit discrimination on the basis of'm disability in
employment practices and the delivery ofservices.
(2) Designate e person to coordinate compliance with the prohibitions against disability
discrimination contained in2DC.F.R. Part 42. Subpart G.
(3) Notify participents, benefioiariea, emp|oyees, applicants, and others that the
subgrantee/imp|ementing agency does not discriminate on the
basis ofdisability.
n Limited English Proficiency (LEP)
In accordance with Department ofJustice Guidance pertaining to Title VI of the Civil Rights
Act of 1354. 42 U.&C. § 2000d. recipients of federal financial assistance must take
reasonable steps to provide meaningful access to their programs and activities for persons
with LEP For more information on the civil rights responsibilities that recipients have in
providing language services to LEP individuo/s, please see the vveboite atim
FDLE strongly encourages oubgnant recipients to have a written LEPLanguage
o Title |Xof the Education Amendments of1A72(28C.F.R. Part54)
If the subgnant recipient operates an education program or aotivity, the subQnant recipient
must take the foUowingactions:
'
(1) Adopt grievance procedures that provide for the prompt and equitable een|udon of
complaints alleging a violation of the DDJ regulations implementing Title |X of Uh
Education Amendments of 1972. found at 28 C.F.R. Part54 which prohibit
e
d/mohminabonon the basis ofsex.
'
(2) Designate a person to coordinate compliance with the prohibitions against sex
o/yonminobon contained in 28 C.F.R. Port54,
(3) Notify applicants for admission and employment, employees, students, parents, and
o�heothers that the eubgnantee/imp|ementing agency does not discriminate on the basis of
sex in its educational programs nractivities.
p Equal Treatment for Faith Based Organizations
The oubgnant recipient agrees to comply with the applicable requirements of 28 CFR Part
38. the Department of Justice regulation governing "Equal Treatment for^ Faith Based dOrganizations" (the "Equal Treatment Regulation"). The Equal Treatment "egu/a^unpnomoemmpa�thatOepa�mentofJuodcegnantawmndsofdirec funding may not be used to
fund any inherently religious activities, such a� wor hi� n�k�ousins�uchon, orArose|ytizabon. Recipients ofdirec grants may m�Uengage ' '' h~=°"x '=|ig»vu= activities,
but such activities must be separate in bmeorp�oe
__ from the Department ofJustice funded
program, and participation in such activities by individuals receiving services from the grantee
or sub-grantee must bevoluntary. The Equal Treatment Regulation also makes clear that
organizations participating in programs directly funded by the Department ofJustice are not
permitted to discriminate in the provision of services on the basis of beneficiary's religion.
The aubgmn0ae also understands and agrees that award funds may not be used to
discriminate against or denigrate the religious or moral beliefs of students who participate in
programs for which financial assistance is provided from the award, or the parent or legal
guardian of such students. Notwithstanding any other special condition of this award, faith-
based organizations may, in some ci,oumotanoes, consider religion as a bo~ for
is
employment. See
� .
34, Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs
unauthorized alien wmrkens, constituting a violation of the employment provisions contained in 8
U,S C, Section 1324e(e), Section 274A(e) of the Immigration and Nationality Act (^|WA^) The
Department shall consider the employment by any contractor of unauthorized aliens avio|aiuonof
Section 274A(e) of the |NA. Such violation by the subgnsnt recipient of the employment
Provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of
this contract hy the DepartmenL
35. National Environmental Policy Act(NEPA)
a. The aubQnani recipient agrees to oeoisJ FDLE in complying with the NEPA the NationalHistoric Preservation Ao , and other related federal environmental impact analyses
requirements in the use of subgnsnt funds by the subQnsnt recipient. This applies to the
following new activities whether or not they are being specifically
ca||y funded with thenesubgnant
funds, That is, k applies as long ea the activity is being conducted by theou sub
grant any third party and the activity needs to be undertaken in order these gnan� reu/p/e»(
funds, use subgnant
(1) New construction;
.
(2) Minor renovation or remodeling of property either(a) listed on or eligible for listing on
the National Register ofHistoric Places or(b) located within e 1OO-yearflood plain;
(3) A renovation, |ease, or any other proposed use of a building or facility that will either(a)
result in a change in its basic prior use or(b)significantly change its size; and
(4) Implementation of new program involving the use of chemicals other than chemicals
that are (a) purchased as on incidental component of a funded activity and (b)
traditionally used, for oxamp|e, in office, household, naoreehnna| or educationalenvinonmenhe. '
(5) Implementation of a program relating to clandestine methamphetamine laboratory
openaUons, including the |denbficadon, seizure, or closure of clandestinemethamphetamine laboratories,
b, The subgnsntuacipiont understands and agrees that complying with NEPA may require the
preparation of an Environmental Assessment and/or an Environmental Impact Statement, as
directed hytheBuneauofJumticeAaai�ance. TheeubQrantreoipienthu�herundermbanda and
agrees to the requirements for implementation of a Mitigation Plan, as detailed by the
Department of Justice
meUhamphetamine =` . for programs relating bz
boratory operations. '"'
o. For any of subgnant recipient's existing programs or activities that will be funded by b these
subgnsnbs, the oubgnani nenipient, upon specific request from the Department and n
Depa�mentofJusUoe. agrees to cooperate with the Oepe�mentofJushcei meub�
by Depa�mentofJusdce of national or program environmental n any preparation
assessment of that funded
SFYZO14 JAG Standard Conditions
Rev. 05V2013 Page 14 of22
program oractivity,
36. Mitigation of Health, Safety and Environmental risks dealing with Ckmndesb
KQeghemnpheb*nnineLaboratohes ne
If an award is made to suppodmethemphetamine laboratory operations the sub8nant recipient
must comply with this oondidon, which provides for individual site environmental
a ssessment/i m pact statements as required under the National Environmental Policy Act,
a General Requirement-, The mubgnant recipient agrees to comply with federal, state and |mce|
environmenta|, health and safety laws and regulations "
app|icab|etotha investigation n ation and
closure of clandestine methemphetemine laboratories and the removal and disposal ofthe
ohemica|s, equipment, and wastes used in or resulting from the operation of these
ese
b Specific Requirements: The subgnant recipient understands and agrees that any program or
mk/ot|ve involving the idendficeUun, seizure, or closure of clandestine methamphetamine
laboratories can result inadverse hea|dh, safety and environmental impacts bz (1) the law
enforcement and other governmental personnel involved; (2) any— residents, occupants,
users, and neighbors of the site ofa seized clandestine |a---etnry-' (3) the seized labora
tor
y
sita's immediate and surrounding environment cfthe siba(")where any remaining chemicals,
equipment, and waste from a seized laboratory's operations are placed or come to rest.
Therefore, the subgrant recipient further agrees that in order w avoid or mitigate the possible
adverse health, safety and environmental impacts from any of clandestinemethamphetami.eopenotionsfunded under this award' it will (1) include the nine' belowlisted protective measures or components;�2h�o�d5or their adequate funding to includefunding. as necessary, beyond
that provided by this award', and (3) implement these
protective measures directly throughout the life of the oubgnsnL In so doing the oubgront
recipient understands and� that it implement these protective measures directly through the
use of its own resources and staff or may secure the qualified services � "
contractor or other qualified third party. 0 s o other agencies,
(1) Provide medical screening ofpersonnel assigned or to be assigned by the oubgrant
u.� picnt zo the seizure or closure ifof clandestine methamphetaminelaboratories;
(2) Provide Occupational Safety and Health Administration (OSHA) required initial and
refresher training for |avv enforcement officials and other personnel assigned by the
ouogrant recipient to either the seizure or closure of clandestine methomphetamine
laboratories;
(2) As determined by their specific dubes, equip personnel assigned to the project with
uSnx required protective wear and other required safety equipment;
(4) Assign properly trained personnel to prepare a comprehensive contamination report on
each closed |aborabory�
(5) Employ qualified disposal contractors to remove all chemicals and associated
giasaware, equipment, and contaminated materials and wastes from the mite(s) of each
seized clandestine |eboretory�
(G) Dispose of the ohemica|y, equipment and contaminated materials and wastes removed
from the sites of seized laboratories at properly licensed disposal facilities or wh
allowable, properly licensed recydinghsci|iheo; ' en
(7) Monitor the honeport, diaposa|, and recycling components of subparagraphs 5 and 8
immediately above in order to ensure proper compliance;
(0) Have in place and implement an inter-agency agreement or other form Of commitment�
____ with a responsible State environmental agency that provides for that agency's (i) timely
5FY2D Conditions
14 ]A� 5tandanj [gnditio ----�'
Rev. 05/2013 � Page 15 of22
evaluation of the environmental conditions at and around the site ofac"'osedclandestine
laboratory and (ii) coordination with the responsible party, property owner, or others bz
ensure that any residual contamination is remediated, if necessary, and in accordance
with exisdngfederal and s�derequirements; and
'
(Q) Have in place and implement a written agreement with the responsible state or local
service agencies to properly respond Uz any minor, as defined by state law, at the site
This agreement must ensure immediate response by qualified pemonne| ''ho can (i
respond to the potential health needs of any minor at the site; (ii) take that minor into
protective custody unless the minor iscriminallycriminallyinvolved in the meth lab
activities
subject to arrest for other criminal violations; (iii) ensure immediate medicaltesting
—mdng =
methamphebamine toxicity; and (iv) arrange for any follow-up i--| tests,
examinations, or health care made necessary as a result of methamphetamine toxicity.
37. Non-Pnmcurenmont, Debarment and Suspension
The aubgrant recipient agrees to comply with Executive Order 12549 Debarment and
Suspension and 2CFR18O. ^OyWB8uidehnesTo Agencies {}n (�overnmentwi'~e Debarment And
Suspension (Non procurement)" These procedures require the subgrant recipient to certify it shall
not enter into any lower tiered covered transaction with a person who is debarred, suopended
declared ineligible oris voluntarily exdudedfrom participating in this covered transaction unless
`
authorized by the Department,Department, Ifthe subQrant is $100.000 or more the oub�'�n� '=odoipi'=n� and
imp|amenbnQagency ce�ifythat they and their principals:
'
a, Are not presently deberred, suspended, proposed for debarment declared ineligible,
sentenced to a denial of federal benefits by a state or federal uuu� or voluntarily exc(udafromonveredtranuaodonabyanyfedera|depodmentn/agency; ' u
b� Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting tn obtain, or performing a public(haders|^ mhate or local)tranaacUon
or contract under a public transaction; violation of federal or state state,
statutes or
commission of embezdement, theft, forgery, bribery, falsification or destruction of records
making false statements, or receiving stolen property-, '
c Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (fedee|, state, or local) with commission of any of the offenses enumerated in
paragraph (1)(b)of this oarti5cabon� and
d. Have not within a three-year period preceding this application had one or more public
transactions(fedony|. state, or local) terminated for cause ordefault.
38. Federal Restrictions nnLobbying
a Each subgrant recipient agrees to comply with 28 CFR Part SQ "New Restrictions on
Lobbying" and shall file the most current edition of the Certification 'And Dioo|ueuny Fmrm if
applicable, with each submission that inidateaconsidarab such aubg/ant recipient for
on ofs ' ` '
award of federal contract, grant, or cooperative agreement cf$100.
b This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into
this agreement subject haconditions and penalties imposed by 31 USC 1352 Any person
who ha||o to file the required certification is subject to a civil penalty of not |eoa than 310 OUO
and not more than S10O.00O for each failure hzfile. '
c, As required by31 USC 1352, and implemented at2O CFR GQ for persons entering into
grant or cooperative agreement over $100.000. as defined a'` 28 CFR Sg the applicant
re�i�eathat '
(1) No federal appropriated funds have been paid or will be paid by or on behalf ofthe
undensigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee qofCongnean or
an employee of a Member of Congress in connection with the making of any federal
gnant, the entering into of any cooperative agreement, and the extension, continuation
renewal, amendment. ormodi�catinnofenyfedero| gnentor000penabveaO ement� '
(2) If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
xxemUerofCongress, an officer oremployee of Congress, or an employee of Member
of Congress in connection with this federal grant or cooperative agreement m
undersigned shall complete and submit Standard Fonn - LLL "Disclosure
�o
Activities," in accordance with its instructions;
' oym�
(3) The undersigned shall require that the language of this certification be included in the
award documents for all oubawandm at all hmna (including mubQnsnis contracts under
grants and coopeno�veagreements, and subcontracts) and that aUo`°bgnantrecipients
U sAaoertifyanddisc|oueaccording|y.
29. State Restrictions onLobbying
In addition to the provisions contained in Item 36, above, the expenditure of funds for the purpose
or/oouymQ the legislature o/a state agency is prohibited under this contract,
40. Additional Restrictions onLobbying
The subgnant recipient understands and agrees that it cannot use any federal funds ith
directly or indirectly, in support ofthe enactment, repeal, modification or adoption of a,ny e|aer
regulation or policy, at any level of government, without the express prior approval en av
uoeo�JusdcePrognams �/ »/ them
41' "Pay—to—Stay"
Funds from this award may not be used to operate a "Pay-to-stay" program in any local jail,
rurtnermore, no funds may be given to local jails that operate "pay-to-stay" program
ja||.^ as referenced in this uondition, means an adult facility or detention` centera� "Local
operated by oih/, oounhy, or munioipaUty. It does not include juvenile detention owned and/or
obay^ prognamoemnefenenoedinthisoon idon. meonaeprognambywt| uncen��m� "Pay-to-
stay"
amenities and/or accommodations, the ^'' �^«�u/u///�ryse*/ce�'
be pro«ided. based upon mooffen-er'e appanantabiUty io pay e| inmotepopu|ahon. m�y
con� /the for th ' �vu/ «/ac disparate conditions of
nameoroimi|aro��ndarawiih�na]uriadioUon,
42. The Coastal Barrier Resources Act
The subgrant recipient will comply and assure the compliance of all contractors with the
provisions of the Coastal Barrier Resources Act (P.L 97-348) dated October 19 1S82 (1� U�
3501 et seq.) which prohibits the expenditure of most new federal funds within' *~
the i� f t
Coastal Barrier Resources System,
units o �e
43, Enhancement ofSecurity
If funds are used for enhancing security, the oubgrant recipient agrees to:
a Have an adequate process to assess the impact of any enhancement of school security
measure that /s undertaken on the incidence ofcrime in the geographic area where the
enhancement ioundertaken.
o Conduct such an assessment with respect to each such enhancement and submit th
uepanmentiheaforementionedaaoeasmentinitaFinm| ProgramRepnd' ' e
'-----------------------
5FY2014JAG SbandanjCondUions
Rev. 09/2013 Page 17 of22
44. Environmental Protection Agency's (EPA) list of Violating Facilities
The subgnant recipient assures that the facilities under its ownership lease orsupemimionwhich
shall be utilized in the accomplishment ofthe Program Purpose are ownership,
listed on the EPA's list of
Violating Facilities and that it will notify the Department of the receipt of any communication from
the Director of the EPA Office of Federal Activities indicating theta facility to be used in the
project ix under consideration for listing by the EPA.
45. Flood Disaster Protection Act
The subgront recipient will comply with Section 102(a) of the Flood Disaster Protection Act of
1973. Public L� 93-234. 87 Sbst 976' insurance requiring that the purchase of flood i
communities where such i in
financial assiotan insurance is available as a condition of the receipt of any federal
oe nor construction or acquisition purposes for use in any area that has been
en
46. National Historic Preservation Act
It will assist the Department(if necessary) in assuring compliance with section 106 of the National
Historic Preservation Act of 1966 (16 U,S-C, § 470) Ex Order 11593 (identification and
protection of historic properties), the Archeological and 'Historical Preservation Act of 1974 ( u
U&u. &45ga-1 etomqj. and the National Environmental Policy Act � U�
of S.C� §4321)'
47. Human Research Subjects
Subgxsnt recipient agrees to comply with the requirements of28a� 4S and eUO�ca f
Justice Programs policies and procedures regarding the probenhono|C.F.R.'uman research suL�eeo
including obtainment of Institutional Review Board approval, �eppro- �'be' and subjectinfmrmed
��*`
48. Global Standards Package
/n order to promote information sharing and enable inheropenabi|hy among disparate systems
across the justice and public safety commun|ty. OJP requires the grantee to comply with DOJ's
Global Justice Information Sharing Initiative (DOJ'sG|oba|) guidelines and recommendationsfo
this particular grant. Grantee shall conform to the Global Standards Package ({�Sp) a''" a|r
constituent e|emenis, where applicable, a described t ' /
Grantee shall document planned approaches
the {�8p and appropriate privacy policy that� p«
' information sharing�^ ='" u��um� compxenoem
/u��caUonforwhyanaker aUveapproaohisuvc� shared information, or provide detailed
49. Reporting, Data Collection and Evaluation
The aubgusnt recipient agrees to comply with all reporting, data collection and evaluation
requirementa, as prescribed by the Bureau of Justice Assistance— u^ ^,e
"e in the program guidance mn
Justice Assistance Grant(JAB). Compliance with these requirements will be monitored by
50. Privacy Certification
-The subgrant recipient agrees tn Comply with all confidentiality requirements of42USC secti
on and 28 C.F.R. Part22 that are applicable to collection, use, and revelation of data nrinformation. Qubgnsnt recipient further agrees, as e condition ofgrant approval, to submit aPrivaoy Certificate that is in accord with requirements of 28 C F�R� pa� �� �/ in p�mcu|or.seodon2223.
51. State Information Technology Point ofContact
Themubg,ant recipient agrees to ensure that the State Information Technology Point of Contact
receives vvnoen notification regarding any information technology
during the obligation and expenditures period, This is to facilitate
project funded by this grant
and state governmental entities regarding various �s«eoommunir�tio» among |ooa|
""v// �uon teon»o|oQY projects beingoonduched with these grant funds. In addibon, the subgnant recipient agrees to maintain an
SFY2O14 JAG Standard Conditions
Rev, 05V2013 Page 18 ofZ2
administrative file documenting the meeting of this requirement. Fora list of State Information
Technology Points of Contact, go to
52. Interstate Connectivity
To avoid duplicating existing networks or |Tsystems in any initiatives funded by the Bureau of
Justice Assistance for law enforcement information sharing systems which involve interstate
connectivity between jurisdictions, such systems shall emp|oy, to the extent possible, existing
nemvorksas the uommunicadon backbone ioachieve interstate connecLivity, unless thesubgnsnt
recipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this
requirement would not be cost effective or would impair the functionality of an existing or
proposed |[system,
53. Supplanting
The subgnant recipient agrees that funds received under this award will not be used to supplant
state or local funds. but will be used to increase the amounts of such funds thatwou|d in �h
absence of federal funds, be made available for law enforcement aobviheo. ' e
54. Conflict mfInterest
The subgnsnt recipient and implementing agency will establish safeguards to prohibit em |
pm
�om using their posibonnfor a purpose that constitutes or presents the appearance ofpersonal or
organizational conflict ofinterest, or personal gain.
55. Uniform Relocation Assistance and Real Property Acquisitions Act
The aubgrant recipient will comply with the requirements of the Uniform Relocation Assistance
and Real Property Acquisitions Act of 1970 (42 U.S.C. § 4601 at seq.), which govern
vcamentorpersonsdiap|eoedasaresu|toffedera|andfedenaHyausiahad `^ "'=
- programs,
56. Limitations on Government Employees Financed by Federal Assistance
The subgnant recipient will comply with requirements of U.S.0 §§ 1501-08 and §§ 732428
mm/ok limit certain political activities of State or local government employees whose prin''�po''
employment /am connection with an activity fi �
assistance.
57. Certification for Employees Working Solely on aSing|e Federal Award
For any position that works 10096 of its time on a single federal awand, the employee must certify
that /uum|or his or her time was spent working on that federal award. This requirement applies
to uov/ full time and part time Positions regardless of the percentage of the position's salary that
is chargedt
co na grant. The certification must be signed by both the employee and the
employee's direct supervisor having firsthand knowledge of the work performed by the
="./p|uyoe The forms must be submitted semi-annually and may not be signed prior to the end f
the nepo�ingpenod Ce�ifioadmnsmust be provided to cover the enhregrant pehod. o
58' Tinnesheets
Thneaheets must be kept for all project staff whose hours will be charged to the project. The
nmesneets must be signed by the aupemisorand dear|yindicate hours spent onpnyeoLactivities.
59. Additional Documentation of Personnel for Department of Financial Services
In accordance with Section 215,971. Florida Statutes, the Florida Department of Financial
Services may require documentation validation that personnel services were performed
pro]eo�re|atedactivities in accordance with the contract agreement,
on
60. Reporting Potential Fraud,Waste,Abuse, and Similar Misconduct
The aubgnant recipient must promptly refer to the Florida Department of Law Enforcement, {>f�of Criminal Justice Grants any credible evidence that o principal, employee agent oonns Office
n
suoonntraotor, or other person has either 1) submitted a false n|am r i fo ' ' t uzor'
gnan� fundo un�erthe
'---
SFY2O14 JAG Standard Conditions
Rev, 0B/2Ol3 page19of��
False Claims Act, or2) committed a criminal or civil violation of laws pertaining tofnaud conflict of
interest, bribery, gratuity, or similar misconduct involving grant funds
'
61. Task Force Training Requirement
The subgnant recipient agrees that within 120 days of award, each member ofa law enforcement
task force funded with these funds who iso task force commander, agency executive, task force or other task force member of equivalent rank, will complete required online (inteme{-
boaed) task force training, The training is provided free f charge
—online
through BJA's Center'~'TaahForoe |nteghh/ andLnodenahiP ). All current and newmexnoroamemberoare required to complete this training once during the |iha of the award, or once every four years ifmu|tip|e awards include this requirement, This training addresses task force effectiveness as well other key issues including privacy and civil |iberties/rights. —sk force performancemeasurement. personnel me|echon, and task force oversight and auoountabi|ity. When FDLEavard funds to support a task foroe, the mubQrent recipient must compile and maintain o taskforoe personnel roster along with course completion certificates. Additional information isavaUab|eregandingth|orequiredtrainingendeooemmmothods via ^A's web site and the Center
for Task Force Integrity and Leadership ).
62. Funds to Association of Community Organizations for Reform Now (ACORN) Unallowable
Subgrant recipient understands and agrees that it cannot use any federal fundo either directly or
mdirecUy, in support of any contract or eubovvard to either the Association of Community
Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written
approval ofOJP
63. High Risk Subgrant Recipients
The uubgnant recipient agrees ho comply with any additional requirements that maybe imposed
during the grant performance period if the U.S. Department of Justice determines that the
subgent recipient isa high-risk grantee. Cf. 28C.F.R. parts GS. 7O,
64. Text Messaging While Driving
Pursuant to Executive Order 13513. "Federal Leadership on Reducing Text N1a000ging While
urw/ng.^ 74 Fed, Reg, 51225 (October 1. 2000). the eubQrant recipient iaencouraged to adopt
and enforce policies banning employees from text messaging while driving any vehicle during the
course of performing work funded by this subgrant and to establish workplace safety policies and
conduct educaUnn, awareneos, and other outreach to decrease crashes caused by distracted
drivers.
65- System for Award Management(SA88)
The aubgrani recipient must maintain current information in SAM until it submits the final financial
report required under this award or receives the final payment whichever is |atar. This requires
that the aubgrant recipient review and update the information at least annually after the initial
registnabon. and more frequently i[required by changes in its informadonor another
�award term.
06. Maximum Allowable Salary
No portion of these federal grant funds ahe|| be used towards any pert of the annual cash
compensation of any employee of the subgnant recipient whose total annual cash compensation
exceeds 11O% of the maximum salary payable toa member of the Federal government's Seni
ExenubveSemioeat anagencywithaCe�ifiedSESPm�ormanmeAppraioa/ Systemfortbat or
(The salary table for SES employees is available at
yea
A aubQnsnt recipient may compensate an
employee .^ . higher rate, provided the amount m excess of this compensation limitation io id
�
with non- dena|funds.) pa
This limitation on compensation rates allowable under this award may be waived onani«« »«individual
|
basis at the diac�tionnf the DJP o�cia| indicated in the proQm which icn �n/s
uu
award is made,
5FY2014JAG Standard Conditions
Rev. 09/2013 Page �O of22
67. DNA Testing cf Evidentiary Materials and Upload of DNA Profiles toaDatabase
If JAG program funds will be used for DNA testing of evidentiary materials, any resulting e|kJib|eum8 profiles must be uploaded 0o the Combined DNA Index System (CO~|S)' byagovernment
DNA lab with access to CDD|S No profiles generated with JAG funding may be entered into any non-governmental DNA database without prior express written
approval from BJA For
more inhznnation, refer to the N|J FY 2012 DNA Backlog Reduction Pnognam, available at
88. /ntaroperab\e Communications Guidance
Subgrent recipients that are using funds to support emergency communications activities must
Comply with the current SAFECOyW Guidance for Emergency Communication Grants, inu|udin
provisions on technical standards that ensure and enhance interoperab|e communication
g
Emergency communications activities include the purchase of |ntero9erab|e Commu �nio t»ona
ons�
Equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or
�
equipment to supportthe build out ofwireless broadband networks in the 700 MHz public safety
i
band under the Federal Communications Commission (FCC)Waiver Order �AFECi
can ba found at onmas� umguoance
.
SubQnanL recipients Grantees interested in developing a public safety broadband network in
the7QD MHz band in their jurisdictions must adhere to the heohniva standards a* f �h in the FCCYaiver Order, or any succeeding FCC orders, ru|es, or negu| �
abons pertaining to broadband
operations in the 700 kHz public safety bend. The eubgrant recipient shall also ensure projectssupport the Statewide Communication |n0enopenabiUty Pen (SC|P) and any fully coordinated with full-time Statewide |nhoropembi|ity Coordinator (S C) If any future regulatory requirement(rnzm the FCC or other governmental entity) results in a material technical or financial change mthe project, the recipient should submit associated documentation, and other material, asapp|ioabe. for review by the SV |C to ensure 000ndinaboSubgront recipients must provide listing of all communications equipment purchased with grant award funding (plus the quantity
purchased of each item) to FIDLE once items are procured during any periodic programmatic
n.69. Ballistic-Resistant And Stab Resistant Body Armor
8ubgxsnt recipients that wish to purchase armor with JAG funds must certify that |evv
enforcement agencies receiving vests have a written "mandatory wear" policy in effect- This
Policy must be in place for at least all uniformed officers before funding can be used by the
agency for vests. There are no requirements regarding the nature of « being
i
s mandatory wear policy for all uniformed officers while on duty. FAOo related to the mandatory
wear policy and ce�i�oationacan be found at '/ a�ory
JAG funds may be used to purchase armor for an egency, but may not be used as the5O9�match for purposes of the Bulletproof Vest Pa�nership (BVp)'program,
Body armor purchased with JAB funds may be purchased at any threat |eve| make, or model
from any distributor ormanufadurer. as long as the vests have been tented and
found to |
with applicable National Institute of Justice ballistic or stab standards and are listed on comply
Compliant Body Armor K0ude| List (h�p:Vn�.gov). In addition, body armor '�noh�oed metnx�
Amenoan-made� The |abaaL N|J standard information
purchased must be
� nn on can be found ai�
�
70' BJA or FDLE Sponsored Events
The subgnant recipient agrees ;z participate inBJAro/FOLE-oponaored training evonts technical
assistance events, or conference held byFDLEorBJAor their deeigneeu upon orBJA`s
request.
71. Expenses Related to Conferences,Meetings,Tnainings.and Other Events
The subQrant recipient agrees to comply with all applicable laws, regulations, policies, and
�
�uance (including specific cost |imits, prior approval and reporting requirements, here
SFY2O14JAG Standard [onditions
Rev. 09V2013 Page 21of22
applicable) governing the use of federal funds for expenses related to conferences, meetings,
�aininQs, and other events, including the provision of food and/or beverages at such events and
`
costs of attendance at such events. Information on pertinent |�ms. regulations, '-|��-i'-a' �n
guidance is available at j -- ' -
.
72. Environmental Requirements and Energy
For eubgranto in excess of $100.000. the subgnant recipient must comply with all applicable
atandards, ordem, or requirements issued under section 306 of the Clean Air Act (42 USC
1857(h)). section 508 of the Clean Water Act (33 U.S.C. 1368) Executive Order 11738 -n'
Environmental Pro�ohonAgency regulations(4OCFRpa� 15). ' ' and
The subgnant recipient muet comply with Mandatory standards and policies relating to energy
efficiency which are contained in the state energy conservation plan issued in compliance with
the Energy Policy and Conservation Act(Pub, LQ4-1G3. 898tat871). ifany.
73. Other Federal Funds
The aubgnanhse agrees that if it currently has an open award of federal funds or if it receives on
award of federal funds other than this award, and those awards have been are being, or are tobe
used, in whole or in part, for one or more of the identical coat items for which funds are being
provided under this awand, the subgranbae will promptly notify, in writing the grant manager for this
award, and, if so requested by OCJG meek a budget modification or change o/project scope grant
adjustment notice(GAN) to eliminate any inappropriate duplication of funding,
74. Monitoring
The recipient agrees to comply with FDLE'a grant monitoring guidelines,� protocols, andprooedunes. and to cooperate with FDLE on all grant monitoring requests, including requestsre|ated to desk revievs, enhanced programmatic desk reviews, and /or site visits, The recipient
agrees to provide FDLE all documentation necessary to complete monitoring o/ the awardFurther, the recipient agrees to abide by reasonable deadlines set by FDLE for providingrequeuted documents. Failure to cooperate with FOLE grant monitoring outi`' =m may result i /manotinns affecting the recipient's award, |no|uding, but not limited to: withholding and/or otherrestrictions on the recipient's access to funds referral to the Office of the Inspector General for
audit nsview, designation of the recipient as a FDLE High Rick grantee, or ~" ina"=' of a"awuvg(s),
75. Unmanned Aerial Vehicles
The recipient agrees that awarded funds may not be expended on unmanned aircraft unmanned
aircraft aystemm, or aerial vehicles (US. UAS. or UAV) unless the 8JA Director
aircraft,
that
exLe'ord|nory and exigent circumstances exist, making them essential to the ofpublic
safety and good order. Additionally, purpose would maintenance
y any approved for purpo "
additional reporting, which would be stipulated by FDLE post award.
be subject to
�FYJOl4JA� 5Landand [onditions -
Rev. 09/2013 Page 22of22
Administration
RESOLUTION NO. 267 -2007
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, DIRECTING STAFF TO ORGANIZE
EFFORTS TO SEEK OUT AND APPLY FOR APPROPRIATE GRANTS
TO OFFSET COSTS; WAIVING THE EXISTING REQUIREMENTS
THAT EACH GRANT APPLICATION BE INDIVIDUALLY APPROVED
BY THE BOARD PRIOR To SUBMISSION AND AGAIN PRIOR TO
ACCEPTANCE OF THE AWARD WHEN THE AWARD DOES NOT
REQUIRE A MATCH BY MONROE COUNTY; AND MAINTAINING
ALL EXISTING REQUIREMENTS FOR GRANT APPLICATIONS AND
ACCEPTANCE OF GRANT AWARDS THAT DO REQUIRE A MATCH
BY MONROE COUNTY.
WHEREAS,Monroe County has been impacted by recent legislature and the subsequent
need to significantly cut budgets, and
WHEREAS, it is our desire to continue to provide outstanding public service responsive
to the needs of our citizens, community, and environment despite the impact of these budget
cuts-, and
WHEREAS, currently, the Board must approve all applications for grants prior to
submission, which can cause a delay of up to six weeks, at times delaying the grant application
until the next submission cycle, as well as adding unnecessarily to the Board agenda,and
WHEREAS, it is unnecessary to delay acceptance of grants awarded to the County that
do not require any matching funds, again adding unnecessarily to the Board agenda; and
WHEREAS, out heightened focus on pursuing a wider variety of grant opportunities
requires improved coordination between Divisions and will result in a significantly increased
number of grant applications; now, therefore,
BE IT RESOLVED THAT THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY,FLORIDA, HEREBY:
1. Directs Division staff to coordinate grant opportunity research and application
submission with the Project Manager to the County Administrator.
1 Waives the requirement that grant applications be approved by the Board before
submission, and authorizes the County Administrator to manage grant application
-submission approval and execution of related documents-
3, Authorizes the County Administrator to accept award of grants that have no match
criteria, and to execute related documents.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida. at a meeting of said Board held on the 18th day of July, 2007.
Mayor DiGennaro Yes
Mayor Pro Tem Spehar Yes
Commissioner Neugent Yes
Commissioner McCoy Yes
Commissioner Murphy Yes
23
BOARD OF COUNTY COMMISSIONERS
5
E `' OF MONROE COUNTY ORIDA
`A �, �t z � � OLHAGE,Clerk
By.
Mayor/Chairman
Liepu Clerk
ra
MONROE COUNTY ATTO EY �
VED AS TOc, t s
ZANN ON t
a r�
COUNTY
Dats
C=�
r i rt G3 C:w
CERTIFICATION FORM
Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements
Please read care fitill"the Instructions(see below)and then complete Section A or Section B or Section C not all three
—Recipient's\, ame: Monroe County
Address: - 1100 Simonton Street, Key West FL 33040-3110 DUNS Number: 073876757
Grant Fiflc,: C
_FKar A EduclPre� Grant Number. 2014-J6 Award Amount: S7,508
of-contacterson: Laura d
Administrator
Telep!ione Nuinher: 305.292.4482 E-Mail Address: deloachhartl -laurae ntv-fl,aov
cor ecou
Section A--Declaration Claiming Complete Exemption from the EEOP Requirement
PI-Se check all the,bilowing boxes that apply:
Recipient has less than fifty employees. o Recipient is an Indian tribe. c Recipient is a medical institution
Recipient is a nonprofit organization, c Recipient is an educational institution. o Recipient is receiving an award less than$25,000.
certify that fresponsible ty
not required to prepare an EEOP for the reason(s)checked above,pursuant to 28 C.F.R§42.302, [recilVent] is
I further certify that
wall comply with applicable federa [ ]
I civil rights laws that prohibit discrimination in employment and in the deliveryrecil)ient
of
services,
Signature Date
Section W—Declaration Claiming Exemption from the EEOP Submission�Requirement and Certifying
That an EEOP Is on File for Review
If a rccipfent has/iftv or more emplolvees and is receiving asingle award ormilitward oj'$25,000 or more,but less than S i00,(t00,then the rec i1ficto ag'cnc< �Ioe w)(have to submit an EEOP to the OCR,A)r revien,(is long as it eer(iiie,v the following(42 C.F ff§42.305)"
1, Roman Gastesi, County Administrator
ccrtifN that Monroe [revj(nsible o' cidl,
which has fitly or more employees and is receiving a single award or subaward for $S5_,0_00 or more, but less than
$500,000, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E. I farther certify that within the last
twenty-fixerToonths, the proper authority has formulated and signed into effect the EEOP and, as required by applicable
federal law, it is available for review by the public, employees, the appropriate state planning agency, and the Office for
Civil Rights, Office Of'Justice Programs, U.S. Department Of Justice. The EEOP is on file at the following office:
Calvin Allen, EEO Officer, Monroe County
onto n Street Kev West
FL33040 II
Roman Gastesi, County Administrator
Sr
Print or Pq)e \ame and Tille
nature
)ate
Section C—Declaration Stating that an EEOP Short Form Has Been Submitted to the Office for Civil
Rights for Review
ll'a recipient al"ency has/i/ty or more employees and is receiving a single award or suhaward of$500,000 or more,then the recipient agenev must
send an AEOP Sip)v,t 1,'ornj to the OCR for review,
L
cerilKv th_at,_____ [responsible qfflciafl,
1'reci ],
which has fifty or more employees and is receiving a single award of$500,000 or more, has—formulated an EEOPpient in
accordance with 28 CFR pt. 42, subpt. E, and sent it for review on kkilel to the
Office for Civil Rights,Office of Justice Programs,U.S.Department of Justice,
LPrint or Tvtr< V one and Tide Signature
—LLate
0M 13('011troi No 1121,0340 Fxpir,,Won Nte 05/31/2014
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-County-wide
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
W"*(Law antommo"t,
M et JUStIce Granits
Signature:
Typed Name and Title: Re na T. Herring, Administrator
Date: Mza3
AuthortOng of'Go - , "A
Typed Name of Subgra lent' Monroe County
Signature:
Typed Name and Title: Roman Gastesi County Administrator
Date: G I 13
Typed Name of Impl g ency: Monroe County
Signature:
Typed Name and Title- Rom n Gastesi, County Administrator
Date: q �3
Application Ref# 2014-JAGC-2342 Section#6 Page 1 of 1
Contract -JAGC-MONR---
Rule Reference 11D-9.006 OCJG-005(rev,October 2005)
ATTACHMENT
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a conviction
for public entity crime may not submit a bid on a contract to provide any goods or services
to o public entity, may not submit a bid on a contract with a public entity for the
construction or repair ofa public building or public work, may not submit bids on leases of
real property to public entity, may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under contract with any public entity, and may not
transact business with any public entity in excess of the threshold amount provided in
Section 287.O17, for CATEGORY TWO for a period of 36 months from the date ofbeing
placed on the convicted vendor list."
ATTACHMENT E
SWORN STATEMENT UNDER ORDINANCE NO 10-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
Florida Keys Outreach Coalition, Inc. warrants that he/it has not employed,
retained or otherwise had act on his/its behalf any former County officer or employee in
violation of Section 2 of Ordinance No. 10-1990 or any County officer or employee in
violation of Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the
County may, in its discretion, terminate this contract without liability and may also, in its
discretion, deduct from the contract or purchase price, or otherwise recover, the full amount
of any fee, commission, percentage, gift, or consideration paid to the former County officer
or employee.
(signature)
Date: November 25, 2013
STATE OF Florida
COUNTY OF Monroe
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
Rev. Stepen E. Braddock who, after first being sworn by me, affixed
his/her signature (name of individual signing) in the space provided above on this 25th
day of November , 20 13 .
NOTARY PUBLIC 4'(
My commission expires: 09/15/2016 GINA PECORA
NOTARY PUBLIC
STATE OF FLORIDA
OMB - MCP FORM #4 Corn"EE210061
Expires 9f15/2016
ATTACHMENT F
DRUG-FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
Florida Keys Outreach Coalition, Inc.
(Name of Business)
1. Publishes a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace and
specifying the actions that will be taken against employees for violations of such prohibition.
2. Informs employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations.
3. Gives each employee engaged in providing the commodities or contractual services that are
under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notifies the employees that, as a condition of
working on the commodities or contractual services that are under bid, the employee will abide by
the terms of the statement and will notify the employer of any conviction of, or plea of guilty or
nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance
law of the United States or any state, for a violation occurring in the workplace no later than five
(5) days after such conviction.
5. Imposes a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community, or any employee who is so
convicted.
6. Makes a good faith effort to continue to maintain a drug-free workplace through implementation
of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements.
STATE OF Florida
(Signature of Respondent)
COUNTY OF Monroe November 25, 2013
Date
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
Rev. Stephen E. Braddock who, after first being sworn by me, (name of individual
signing) affixed his/her signature in the space provided above on this
25 h r ay of November , 2013.
My commission expires: 09/15/2016
Aotaryy Public
C" PECORA
NOTARY PUBLIC
STATE OF FLORIDA
Comn*EE210001
Expk"9/15/2016