Item C22 �
BOARD 0F COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:..December 11, 2013 Division: OMB
Bulk Item: Yes 0 No Department: Grants Admin.
Staff Contact Person: Laura deLoach-Hartle
Ext: 4482
AGENDA ITEM WORDING: Ratification of execution of the Certificate of Acceptance of
Sub-grant Award for the United States Fellowship of Florida, Inc., d/b/a Heron-
Peacock Supported Living: Supportive Housing to Prevent Recidivism of Adults with
Mental Illness & Substance Abuse project, using funds provided under the F[}LE
Edward Byrne Memorial Justice Assistance Grant program, for the period from
October 1, 2013 through Septennber ]U, 2014.
ITEM BACKGROUND: F[]LE requires the Certification of Acceptance be completed and
returned within 30 days from the date of award. Federal funds are provided through
the Florida Department ofLaw Enforcement. The Substance Abuse Policy Advisory
Board (SAPAB) reviews proposals and makes recommendations to B{}[C for local
funding of programs.
PREVIOUS RELEVANT BOCCACTION: Approval to apply for grant funds was given at
the July 2013 meeting. The MOU with the United States Fellowship of Florida, Inc.,
d/b/e Heron-Peacock Supported Living, provider of the program, is also on the
agenda for this meeting.
CDNTRACT/AGREEMENTCHANGES: _None.
STAFF RECOMMENDATION: Approval
TOTAL COST: $18,780 Indirect Cost: BUDGETED: Yes No [l
COST TO COUNTY: $O SOURCE OFFU0OS:
DIFFERENTIAL DF LOCAL PREFERENCE:
REVENUE PRODUCING: Yes [lNo AMOUNT PER MONTH
YEAR
APPROVED BY:[DUNTYAT74 OMB/PURCHASING t~=ISK MANAGEMENT
DOCUMENTATION: INCLUDED: ZTO FOLLOW: |l NOT REQUIRED: [�
DISPOSITION: ___ AGENDA ITEM #: ___
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Department of Law Effective Date: 10/01/13
anforgig_men � Expiration Date: 09/30/14
Contract Purpose/Description: Funds provided through FDLE, Edward Byrne Memorial
Justice Assistance Grant for the United States Fellowship of Florida, Inc., d/b/a Heron-
Peacock Supl2orted Living: Supportive Housing to Prevent Recidivism of Adults with Mental
Illness & Stjhganrp Ahilse Project.
Contract Manager: Laura deLoach-Hartle 4482 OMB/Grants Admin.
(Name) (Ext.) (Department)
If—Or BOCC meethnA on 12/11/13 Agenda Deadline: 11/27/13
CONTRACT COSTS
Total Dollar Value of Contract: $18,780 Current Year Portion: $18,780
Budgeted? Yes X No Account Codes: 125-06052-530490-GG1405
Grant: 113,780
County Match: $0
ADDITIONAL COSTS
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director YesM NoF-1
Risk Management
Yes Noa,
O.M.B./Purchasing 1-1 LZ J5 YesF� No
County Attorney It P141 3 YesR NoN] -,:a-t b I oil.�Lalj
Comments:—
OMB Form Revised 9/11/95 MCP #2
Revised 2/95
RECEIVED NOV 01 2013
FDLE
= ^� ��
NOVFlorida Department of Business Support Rick Scott, Governor
Law EnforcerneM Office of Criminal Justice Grants Parn Bondi,Attorney General
Post Office Box 1489 Jeff Atwater, Chief Financial Officer
GerMd M. Bailey Tallahassee, FL 32302-1489 Adam Putnam, Commissioner of Agriculture
~ ^~^^
The Honorable George Neugont
Mayor
Monroe County Board ofCommissioners
1)OO Simonton Street
Key West, FL 33040-3110
Re: Contract No. 2014-JAGC-KXUNR-3-E5-188
Dear Mayor Nougent
The Florida Department of Law Enforcement is pleased to award an Edward Byrne Memorial Justice Assistance
Grant to your unit of government in the amount of$ 18,780.00 for the project entitled, SUPPORTIVE HOUSING TO
PREVENT RECIDIVISM OF ADULTS WITH MENTAL ILLNESS&SUBSTANCE ABUSE. These funds shall be
utilized for the purpose of reducing crime and improving public safety. A copy of the approved aubgmntapplication
with the referenced contract number io enclosed for your file. All correspondence with the Department should always
refer tm the project number and title.
As you may be aware, information from subgrants and performance reports are currently provided to the Department
of Justice under the Performance Measurement Tool (PMT)and Federal Funding Accountability and Transparency
Act(FFATA)to meet current federal transparency requirements. However,the State of Florida recently passed
legislation requiring all contracts, including grants for state or federal financial assistance, be provided to the
Department of Financial Services via the Florida Accountability Contract Tracking System(FACTS). This grant
contract and all subsequent correlating information including performance reports, expenditure reports, grant
amendments, etc. are provided to FACTS to meet requirements under Chapter 2013-54 and 2013-154 Laws of
Florida for transparency in government spending. |f this grant agreement contains confidential or exempt information
not subject to disclosure under the public records law, Chapter 119, F.S., (such as the names of personnel and
disclosure nf equipment for certain undercover operations, etc.that may result in officer names wr other sensitive
information on grant documents and expenditure reports)please contact the Office uf Criminal Justice Grants for
information on requesting exemption from public records disclosure.
Please complete and return the enclosed Certification of Acceptance to the Office of Criminal Justice Grants within 30
calendar days from the date of award.This certificate constitutes official acceptance of the award and must be
received by the Department prior to the reimbursement of any project expenditures. YVm look forward to working with
you on this project. Please contact Planning Manager Annamarie Whatley at(850)617-1250 if you have any
questions urwa can beof further assistance.
Sincerely,
Pethno Tuttle Herring
Administrator
PTH/el
Enclosures
Service ~Integrity ~Respect ° Quality
State of Florida
Office of Criminal Justice Grants
Florida Department mf Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
CERTIFICATE OF ACCEPTANCE OF SUBGRANT/Y@ARD
The subgrantee, through its authorized representative, acknowledges receipt and acceptance of subgrant award
number 2814-JAGC-N1ONF-3-Eb-188. in the amount of$ 18.78O.UU.for a project entitled, SUPPORTIVE HOUSING
TO PREVENT RECIDIVISM OF ADULTS WITH MENTAL ILLNESS&SUBSTANCE ABUSE,for the period of
10/01/2013 through 09/30/2014,to be implemented in accordance with the approved subgrant application, and subject
to the Florida Department of Law Enforcement's Standard Conditions and any special conditions governing this
aubAnent
(Typed NanTe and Title of OfficiEd)
Monroe County
(Name of Subgrantee)
November 27 2013
(Date ofAcceptance)
K4ONROE COUNTY XTTORNEY
APPROVED S TO FORM
ATTORNEY
Date
SUBGRANT AWARD CERTIFICATE
Subgmnbem: Monroe County Board of Commissioners
Date ofAward: 11 /�420 ��
Grant Period: From: 10/01/2013 TO: 09/30/ 014
Project Title: SUPPORTIVE HOUSING TD PREVENT RECIDIVISM OF ADULTS WITH MENTAL ILLNESS&
SUBSTANCE ABUSE
Grant Number: 2014JAG[-K4ONR-3-E5-188
Federal Funds: $ 1O.78O.UO
State Agency Match:
Local Agency Match: $O.0O
Total Project Cost: $ 18.780.00
CFDANumbor 16.738
Award is hereby made in the amount and for the period shown above of a subgrant under Title I of the Omnibus
Crime Control and Safe Streets Act of1088. P.L�0O-351. an amended, and the Anti-Drug Abuse Act of198O. P.L
100-690, to the above mentioned subgrantee and subject to any attached or special conditions.
This award ia subject ioall applicable nu|oa, negu|ahono, and conditions aocontained in the Financial and
Administrative Guide for Grants, Guideline Manual 7100 1D. Office of Justice ProQnuma, Common Rule for State and
Local Governments and A-87. or OMB Circulars A-11Uor4r1O2.uo applicable, and A,21. in their entirety. |!iaa|oo
subject to such further m|em, regulations and policies as may be reasonably prescribed by the State or Federal
Government consistent with the purposes and authorization of P.L. 90-351, as amended, and P.L. 100-690.
This grant shall become effective on the beginning date of the grant period provided that within 3U days from the date
of avvmrd, e properly executed Certificate of Acceptance of Subgmnt Award is returned to the Department.
Authorized Official
Petrina Tuttle Herring
Administrator
Date
( )This award ie subject 0o special conditions(a8aohod).
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
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Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: George Neugent
Title: Mayor
Address: 1100 Simonton Street
City: Key West
State: FL Zip: 33040-3110
Phone: 305-289-6039 Ext:
Fax: 305-872-9195
Email: neugent-george@monroecounty-fl.gov
Chief Financial Officer
Name: Amy Heavilin
Title: Clerk of Court
Address: 500 Whitehead Street
City: Key West
State: FL Zip: 33040-3110
Phone: 305-295-3130 Ext:
Fax:
Email: aheavilin@monroe-clerk.com
Application Ref# 2014-JAGC-2347 Section#1 Page 1 of 2
Contract 2014-JAGC-MONR-3-E5-188
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
777777777,rv, 7,
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: George Neugent
Title: Mayor
Address: 1100 Simonton Street
City: Key West
State: FL Zip: 33040-3110
Phone: 305-289-6039 Ext:
Fax: 305-872-9195
Email: neugent-george@monroecounty-fl.gov
Project Director
Name: Laura Deloach-Hartle
Title: Senior Administrator-Grants& Special Projects
Address: 1100 Simonton Street
Room 2-285
City: Key West
State: FL Zip: 33040-3110
Phone: 305-292-4482 Ext:
Fax:
Email: deloachhartle-laura@monroecounty-fl.gov
Application Ref# 2014-JAGC-2347 Section#1 Page 2 of 2
Contract 2014-JAGC-MONR-3-E5-188
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
f
General Project Information
Project Title: SUPPORTIVE HOUSING TO PREVENT RECIDIVISM OF ADULTS
WITH MENTAL ILLNESS & SUBSTANCE ABUSE
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 10/1/2013 End Date: 9/30/2014
Problem Identification
The problem that we hope to help solve is that both locally and nationally, our jails/prisons are
containing a significant number non-violent mentally ill men and women.
Monroe County Corrections reports that currently about 20% those in the Monroe County
Detention Center have some type of mental illness. Former Sheriff Bob Peryam has stated that,
"we're looking at reducing the population of folks with mental health issues, drug or alcohol issues,
or homeless issues. Many of these people do not need to be in jail." Guidance Care Center of the
Keys reports that the majority of people with mental illness are low-level, non-violent offenders
who are exhibiting in public symptoms of untreated mental illness. The Detention Center reports
that 80+% of those arrested have substance abuse problems.
A report entitled "More Mentally III Persons are in Jails and Prisons than Hospitals: A Survey of
the States". The report indicates that, "For every one mentally ill person in a hospital in the U.S.,
there are more than three in prisons". The report also asserts that 16% of those in prison have a
serious mental illness. This compares to a 1983 finding when the percentage was 6.4%. To
compound this, the 2010 National Survey on Drug Use and Health, Mental Health Findings,
reported that the use of illicit drugs in the past year was more likely among adults aged 18 or older
with past year any mental illness (25.8 percent) than it was among adults who did not have mental
illness in the past year(12.1 percent)This pattern was similar for most specific types of illicit drug
use, including the use of marijuana, cocaine, hallucinogens, inhalants, or heroin and the
nonmedical use of prescription-type psychotherapeutics. This makes it more likely that those with
mental illness will often come in contact with the criminal justice system.
Problem Significance
Heron-Peacock Supported Living provides stable, affordable supportive housing, in the"Housing
First" model, whereby housing is the critically required component in order to make recovery
successful. It has been shown that once people have housing they are more receptive to
participating in other programs to deal with mental health and substance abuse issues. In
addition, the supportive services we address mental health issues, improve life skills and develop
a treatment program that enables clients to remain clean and sober, and become a productive
member of our community. Information provided by the Monroe County Sheriff's Office indicates
that it costs approximately $80.00/day to maintain a prisoner in the County Jail. In addition, the
daily cost of a stay at FL Northeast State Psychiatric Hospital is approximately $233.00. By
contrast the average cost per day for our programs is $46.52.
Needs Assessment
The problem of incarceration of adults with mental illness and substance abuse, especially those
who are not major offenders, is very serious and is growing. Almost all jail inmates with Go-
occurring mental illness and substance use disorders will leave
Application Ref# 2014-JAGC-2347 Section#2 Page 1 of 4
Contract 2014-JAGC-MONR-3-E5-
Rule Reference 11 D-9.006 OCJG-005(rev. October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
A. w
correctional settings and return to the community. In addition, Monroe County has only one
Assisted Living Facility with a Mental Health License serving a total of 16 low-income clients (the
Heron) and only one housing facility with a total of 31 beds willing to take individuals with serious
mental illnesses and substance abuse (Peacock Apartments). Outreach, intake, and assessment
are core elements of our supported services. In fact, the problems of inappropriate incarceration
and its link to homelessness have become so epidemic that the federal Substance Abuse and
Mental Health Services Administration (SAMHSA) has identified major initiatives ?to divert
individuals with mental illness from the criminal justice system to mental health treatment and
appropriate supported services?. Heron-Peacock Supported Living is the only supported living
program of its kind in the County serving this population, providing housing with support services
to adults who are persistently and chronically mentally ill. By directing these type clients to Heron-
Peacock Supported Living and similar programs, whether through diversion upon entry to the
criminal justice system or at reentry, we can provide a cost effective, stable housing and the
supportive services necessary for successful community integration, therefore, decreasing the
likelihood of recidivism. Heron-Peacock not only offers a more effective recovery environment
than alternatives such as homelessness, correctional institutions, and State psychiatric hospitals,
they are considerably more cost effective. In fact, this past three years sixteen formerly
incarcerated clients were among those that moved from our program to independence in the
community and within that timeframe have not again entered the criminal justice system.
Project Summary (Scope of Work)
The proposed project, Supportive Housing to Prevent Recidivism of Adults with Mental Illness &
Substance Abuse will address the program area of, Prevention and Education. It will accomplish
this goal by providing housing and supportive services to men and women who are mentally ill,
with a history of both incarceration and substance abuse. We will educate and actively monitor all
program clients to promote successful mental health treatment, recovery from drug/alcohol abuse,
with the outcome being, a reduction in future incarcerations among program participants. Services
to clients include securing psychiatric services, case management, securing disability or other
financial benefits. This may include life skill planning, supported employment, referral to day
treatment programs, medication supervision, substance abuse counseling and/or treatment.
These services are provided by direct services staff; Site Managers; and, full/part-time Mental
Health Support Workers. These are the staff engaged daily with our clients in providing support,
referral and life skills. Historically and the anticipated result of continued funding for this activity is
to reduce or eliminate the reoccurrence of incarceration. This is achieved by initially placing the
client in the appropriate housing, either the Heron (Marathon) or Peacock Apartments (Key West).
This decision is based on client history, mental illness diagnosis and client needs. Once the target
population has secured housing, which is the first and most significant barrier wellness and self-
improvement, we work with each client to develop an individualized personal growth plan and
provide the supportive services and referrals needed for the client to implement that plan. The
goal of this support is to stabilize and work to improve each client's "wellness" in light of their
particular mental illness and/or substance abuse issues. The expectation is that this client, while
having prior contact with the criminal justice system, will not return to incarceration or make a
successful transition from incarceration.
This program does not require the purchase of significant equipment.
Application Ref# 2014-JAGC-2347 Section#2 Page 2 of 4
Contract 2014-JAGC-MONR-3-E5-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Application Ref# 2014-JAGC-2347 Section#2 Pap 3 of_4
Contract 2014-JAGC-MONR-3-E5-
Rule Reference 11 D-9,006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section Questions:
Question: Does the Subgrantee receive a single grant in the amount of$500,000 or more from
the U.S. Department of Justice?
Answer: No
Question: Does the Implementing Agency receive a single grant in the amount of$500,000 or
more from the U.S. Department of Justice?
Answer: No
Question: Part 1: In your business or organization's preceding completed fiscal year, did your
business or organization (the subgrantee) receive (1) 80 percent or more of your
annual gross revenues in U.S. federal contracts, subcontracts, loans, grants,
subgrants, and/or cooperative agreements; and (2) $25,000,000 or more in annual
gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants,
and/or cooperative agreements? If yes, answer"yes" or"no"to Part 2, below.
Answer: No
Question: Part 2: Does the public have access to information about the compensation of the
executives in your business or organization (the subgrantee) through periodic reports
filed under section 13(a)or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C.
78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? If answer to
Part 1, above, was"no,"answer N/A.
Answer: N/A
Application Ref# 2014-JAGC-2347 Section#2 Page 4 of 4
Contract 2014-JAGC-MONR-3-E5-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 005 - Drug Treatment Programs
State Purpose Area: A-Accomplishments: Includes any accomplishments during the
reporting period.
Activity Description
Activity: Assessment
Target Group: Adults - Male or female*
Geographic Area: Rural
Location Type: Community-based organization
Activity Description
Activity: Case Management
Target Group: Adults- Male or female*
Geographic Area: Rural
Location Type: Community-based organization
Activity Description
Activity: Counseling
Target Group: Adults- Male or female*
Geographic Area: Rural
Location Type: Community-based organization
Activity Description
Activity: Drug Testing
Target Group: Adults- Male or female*
Geographic Area: Rural
Location Type: Community-based organization
Address(es) :
Heron & Peacock
1320 Coco Plum Drive
Marathon , FL 33050
Activity Description
Activity: Mental Health Services
Application Ref# 2014-JAGC-2347 Section#3 Page 1 of 6
Contract 2014-JAGC-MONR-3-E5-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
M.
Target Group: Adults- Male or female*
Geographic Area: Rural
Location Type: Community-based organization
Address(es) :
Heron & Peacock
1320 Coco Plum Drive
Marathon , FL 33050
Activity Description
Activity: Substance Abuse Treatment
Target Group: Adults- Male or female*
Geographic Area: Rural
Location Type: Community-based organization
- Objectives and Measures
Objective: Al - Report on program accomplishments
Measure: Part 1
Please briefly describe what your program's accomplishments will be. Please
include any benefits or changes to be observed as a result of JAG-funded activities,
such as program completion, or changes in attitudes, skills, knowledge, or
conditions. [500-character limit]
Goal: Our goal will be that all eligible clients (history of incarceration and history of
substance abuse), will not be arrested or return to be jailed/imprisoned while in our
program. It is our goal that at least 25%of eligible clients, (history of incarceration
and history of substance abuse), will move on to permanent housing during the term
of this program.
Objective: A2 - Report on usage of crimesolutions.gov Website
Measure: Part 1
Will you be using the crimesolutions.gov website?
Goal: No
Objective: A3 - Report on subgrants from grantees other than FDLE
Measure: Part 2
If yes, enter grantee organization or agency name.
Goal: N/A
Measure: Part 1
Application Ref# 2014-JAGC-2347 Section#3 Page 2 of 6
Contract 2014-JAGC-MONR-3-E5-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
f77
Are you a subrecipient of a JAG award from another JAG grantee (other than
FDLE)?An agency can be a primary recipient of a JAG award from BJA and a
subrecipient of a JAG award from another JAG award primary recipient. Do not
consider awards that you receive directly from USDOJ.
Goal: No
State Purpose Area: DT- Drug Treatment: clinical assessment; residential; day/night
treatment with community; outpatient group, individual, intensive, or
detoxification; addiction receiving facility; substance abuse detox.
(residential); in-home counseling; and aftercare.
Activity Description
Activity: Drug Treatment
Target Group: Drug Treatment
Geographic Area: Rural
Location Type: Community-based organization
Address(es) :
Heron & Peacock
1320 Coco Plum Drive
Marathon , FL 33050
Objectives and Measures
Objective: DT1 - Report on JAG funding allocated for providing drug treatment
Measure: Part 1
How much JAG funding has been allocated for providing drug treatment? Please
report in dollars ($).
Goal: $18,780.00
Objective: DT2 - Provide a drug treatment program
Measure: Part 1
Will your program admit any participants to drug treatment programs?
Goal: Yes
Measure: Part 2
How many participants will be enrolled in the drug treatment programs?
Goal: 20
Measure: Part 3
Of those, how many will be NEW participants?
Application Ref# 2014-JAGC-2347 Section#3 Page 3 of 6
Contract 2014-JAGC-MONR-3-E5-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
r . a
� Goal u, .wd10 .
Objective: DT5 - Provide outpatient services
Measure: Part 1
Will JAG funds be used to provide outpatient services? Services received should be
based on actual attendance of participants in mandated activities.
Goal: Yes
Measure: Part 2
If yes, please enter the number of sessions for outpatient services drug treatment
participants will receive. To calculate this number, determine the number of
outpatient service sessions that each participant will receive. Then add the number of
sessions for each participant together to determine the total number of sessions to
be delivered. Include any participant who will receive outpatient services, regardless
of whether that person will complete the program, exitwithout completion, or remain
enrolled.
Goal: 7300
Objective: DT6 -Test participants for alcohol or illegal substances
Measure: Part 1
Of those to be enrolled in drug treatment programs for at least 90 days, please enter
the number of participants who will be tested for the presence of alcohol or illegal
substances.
Goal: 20
Measure: Part 2
Of those to be enrolled in drug treatment programs for at least 90 days, please enter
the number of participants who will test positive for the presence of alcohol or illegal
substances.
Goal: 6
Objective: DT7 - Report the number of drug treatment participants who successfully completed
the program
Measure: Part 1
How many drug treatment program participants will successfully complete all
program requirements?The number entered should represent only those participants
who will successfully complete all the requirements of the program.
Goal: 15
Measure: Part 2
How many drug treatment program participants will unsuccessfully complete the
program? The number entered should represent only those who will fail to
successfully complete the program for voluntary reasons(e.g., arrests,
Application Ref# 2014-JAGC-2347 Section#3 Page 4 of 6
Contract 2014-JAGC-MONR-3-E5-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
., ro
I
program violation, etc.). - - - -
Goal: 5
Application Ref# 2014-JAGC-2347 Section#3 Page 5 of 6
Contract 2014-JAGC-MONR-3-E5-
Rule Reference I ID-9,006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section Questions:
Question: If"other"was selected for the geographic area, please describe.
Answer: N/A
Question: If"other"was selected for location type, please describe.
Answer: N/A
Application Ref# 2014-JAGC-2347 Section#3 Page 6 of 6
Contract 2014-JAGC-MONR-3-E5-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR/Vendor Number: 596000749
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $18,780.00 $0.00 $18,780.00
Expenses $0.00 $0.00 $0.00
Operating Capital $0.00 $0.00 $0.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
--Totals -- $18,780.00 $0.00 $18,780.00
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? No
Application Ref# 2014-JAGC-2347 Section#4 Page 1 of 3
Contract 2014-JAGC-MONR-3-E5-
Rule Reference 11 D-M06 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Budget Narrative:
Contractual Services:
Heron-Peacock Supported Living will provide approximately 1,494.04 service hours to clients. The
services are aimed a preventing substance abuse and recidivism amoung its mentally ill clients
and will include intake and assessments, case management, daily and vocational skills, drug
testing, counseling and recovery.
Services will be provided by Site Managers, and Mental Health Workers,
Unit: 1 Service Hour
Unit Cost: $12.57
Units to be provided: 1,494.04
Unit Cost Budget: 1,494.04 units x$12.57 = $18,780
Budget: $18,780
CONTRACT:
Monroe County will execute a contract with US Fellowship DBA Heron-Peacock Supported Living
for the period of October 1, 2013 through September 30, 2014 to cover the grant period. A copy of
the executed contract will be sent to FDLE.
Application Ref# 2014-JAGC-2347 Section#4 Page 2 of 3
Contract 2014-JAGC-MONR-3-E5-
Rule Reference 11 D4006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Section Questions:
Question: If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer: N/A
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: N/A
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriffs office.
Answer: N/A
Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: N/A
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: Unit Cost Budget Basis:
Salaries and Benefits:
Site Manager, Salary & Benefits = $5,000
Site Manager, Salary & Benefits = $5,000
FIT Mental Health Worker= $5,000
P/T Mental Health Workers = $3,180
Supplies:
Drug Test Kits = $600
Total Budget: $18,780
Total Units: 1,494.04 (approx.)
Total Cost Per Unit: $12.57 (rounded)
Unit Cost was established by the contracted service provider.
Application Ref# 2014-JAGC-2347 Section#4 Page 3 of 3
Contract 2014-JAGC-MONR-3-E5-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
,
Florida Department of Law Enforcement
Office of Criminal Justice Grants
" Post Office Box 1489 Tallahassee, Florida 32302-1489 (850)617-1250 Criminaljustice fdle state fl us
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
STANDARD CONDITIONS
SFY2014 JAG Standard Conditions Page 1 of 22
Rev. 09/2013
Conditions of agreement requiring compliance by units of local government (subgmnt recipients)
implementing agencies, and state agencies upon signed acceptance of the euboranLawand appear in
^
this section Upon approval of this subonant, the approved application and ~e following terms ~
conditions willwillbecome binding. Failure to comply with provisions of this agreement will result nesu|t �
required corrective action up to and including project costs being disallowed and termination of ^
prcVeoasspeci�edinitem18ofthisaection. -'-
t
1. All Gubgrant Recipients must comply with the financial and administrative requirements set
forth in the current edition of the U.S. Department of Justice, Office of Justice Programs
(C}JP) Financial Guide (Financial Guide)
the Edward Byrne Memorial Justice Assistance Grant (JAG) program guidance
(www.bia.gov/ProgramDetails.aspx?Pronram ID=59 ) as well as Federal statutes, regulations,
policies, guidelines and requirements and Florida laws and regulations including but not
limited to:
° Florida Administrative Code, Chapter 11O-8, "Edward Byrne Memorial State and Local
Law Enforcement Assistance Formula Grant Programm,':
= Office of Management and Budget({)K8B) Circulars:
o A-21 (2 CFR 220)' "Cost Principles for Educational
o A-87 (2 CFR 235), "Cost Principles for State, Lnoe| and Indian Tribal Governments"
o A-102, "Grants and Cooperative Agreements with State and Local Governments"
o A-110 (2 CFR 216), "Uniform Administrative Requirements for Grants and
Cooperative Agreements"
o A-122 (2 CFR 23O), "Cost Principles for Non-Profit Organizations"
o A-133, "Audits of States, Local Governments, and Non-Profit Organizations"
� Code ofFederal Regulations:
o 2 CFR 1/5.15(u)' ^Avvang Tnmn for Trafficking in Persons"
o 28CFR 38. "Equal Treatment for Faith-Based Organizations"
o 28 CFR 66, "U.S. Department of Justice Common Rule for State And Local
Govomnmnents" (Common Rule)
o 28 CFR 83, "Government-Wide Requirements for Drug-Free Workplace(Grants)"
o 2U CFR 18, 22, 23. 3O, 38'42, G1, and G3
° Public Law 109-162. Title XI—Department of Justice Reauthorization, Subtitle B--|mnpmov|ng
the Department of Justice's Grant ProQoamna, Chapter 1—Assisting Law/ Enforcement and
Criminal Justice Agencies, Sec. 1111' Merger ofByrne Grant Program and Local Law
Enforcement Block Grant Program:
.
� United States Code:
o 42U.S.C. 3711eteeq., "Omnibus Crime Control and Safe Streets Act of19G8"
= State of Florida General Records Schedule {3S1-SL for State and Local Government
Agencies:
2. Requirements for Contractors ofSubgrani Recipients
The sub8rent recipient assures the compliance of all contractors with the applicable provisions of
Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. 3711
et seq, at ); the provisions of the current edition of the Office of Justice
Programs Financial Guide (-ww-w.ojp.usdoi.gov/finai-icialguide/index.htm); and all other
3. Allowable Costs
a, Allowance for costs incurred under the subgrant shall be determined according to the general
principles and standards for selected cost hams set forth in the Office of Justice Programs
Financial Guida, U.S. Department of Justice Common Rule for Gteba And Local Governments
and federal OMB Circular A-87. ''Cost Principles for Sbaba. Local and Indian Tribal
Governments,"or OMB Circular A-21, "Cost Principles for Educational Institutions."
b� All procedures employed in the use of federal funds for any procurement shall be according
to U.S. Department of Justice Common Rule for State and Local Governments. or OMB
Circular A-11O. or OMB Circular A-1O2. and Florida law tobe eligible for reimbursement.
4. Reports
e. Project Performance Reports
(1) Reporting Time Frames: The subgnsnt recipient shall submit Quarterly Project
Performance Reports tothe Florida Department of Law Enforcement, hereafter known
as
the Department, within fifteen (15) days after the end of the reporting period. In addition,
if the subgrant award period is extended beyond the "original" project period. additional
Quarterly Project PerformonosReportoshe|| bosubmitted.
Failure to submit Quarterly Performance Reports that are complete, aocurate, and timely
may result in sanctiona, as specified in item 18. Performance of Agreement Provisions.
(2) Report Contents: Performance Reports must include o response to all objectives included
in your subgrant. Adetai|ed response is required in the narrative portion foryes/no
performance objectives. The narrative must also reflect on accomplishments for the
quarter and identify problems with project implementation and address actions being
taken to resolve the problems, Additional information may be required if necessary to
comply with federal reporting requirements.
(3) Submission: Performance Reports may be submitted by the Project Director, Application
Manager, or Performance Contacts,
b. Financial Reports
(1) Project Expenditure Reports
(a) The subgnant recipient mho|| have e choice of submitting either a Monthly or o
Quarterly Project Expenditure Report to the Department. Project Expenditure
Reports are due thirty (30) days after the end of the reporting period. In additinn, if
the aubgrantaward period is extended, additional Project Expenditure Reports shall
be submitted.
(b) All project expenditures for reimbursement of eubgnant recipient costs shall be
submitted onthe Project Expenditure Report Forms prescribed and provided by the
Office of Criminal Justice Grants ({}CJG) through the Subgrant Information
Management ON-line (S(yWDN) system,
(c) All Project Expenditure Reports shall be submitted in sufficient detail for proper pre-
audit and poat-audit.
(d) Before the "final" Project Expenditure Report will be prooesmed, the eubgrant
recipient must submit tn the Department all outstanding project reports and must
have satisfied all special conditions. Failure to comply with the above provisions
shall result in forfeiture ofreimbursement.
(e) Reports are to be submitted even when no reimbursement is being requested.
(f) The report must be electronically signed by the aubo�� ��p�� m implementing
' ~
(2) Financial Closeout Audit
(a) The Financial Closeout Audit shall be submitted to the Department within forty-five
(45)days of the subgrant expiration date.
(b) The Financial Closeout Audit must be electronically signed by the mubgnantrecipient
or implementing agency's Chief Financial Officer or the Chief Financial Officer
designee.
(3) Project Generated Income (PG|)
(a) If app|ioob|e, the subgnsnt recipient shall submit Quarterly pG| Earnings and
Expenditures Reports to the Department within thirty (30) days after the end of the
reporting period covering nubgnant project generated income and expenditures
during the previous quarter. |f any PG| remains unspent after the subgnant ends, the
subQrant recipient must continue submitting quarterly PG| reports until all funds are
expended (See Item 11. Program |noome.)
(b) PGI Earnings and Expenditures reports must be electronically signed by the subgrant
recipient or implementing agency's chief financial officer or the chief financial officer's
designee.
o. Other Reports
The oubgnant recipient shall report tothe Uniform Crime Report and other reports as may be
reasonably required by the Department.
5. Fiscal Control and Fund Accounting Procedures
a. All expenditures and cost accounting of funds shall conform to the Office of Justice
Programs Financial Guide. the Common Rule, and OMB Circulars A-21. A'87. and A-110.
o/A-1O2os applicable, in their entirety.
b� The subgnant recipient ia required ho establish and maintain adequate accounting systems
and financial records and to accurately account for funds awarded to them As a oubgrent
recipient, you must have a financial management system in place that is able to record and
report on the neoeipt, ob|igation, and expenditure of grant funds. An adequate accounting
system for a subgrant recipient must be able to accommodate a fund and account structure
to oeposaba|y track receipts, expenditurea, assets, and liabilities for awmrds, proQreme, and
aubgnantrecipientn,
c. All funds spent on this project shall be disbursed according to provisions of the project
budget as approved by the Department.
d� All funds not spent in accordance with this agreement shall beoubieotto repayment bythe
suUgnantrecipienL '
G. Payment Contingent onAppropriation and Available Funds
The State of Florida's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the Florida Legislature. Furtherrnore, the obligation of the State of
Florida to reimburse mubgnant recipients for incurred costs is subject to available federal funds.
7. Obligation ofSubgrant Recipient Funds
SubQnantfunds shall not under any circumstances be obligated prior to the effective daba, or
subsequent tn the termination date, of the subgrant award period. Only project costs incurred on
or after the effective doha, and on or prior to the termination date of the subgrant recipient's
project are eligible for reimbursement. All payments must be completed within thirty (30) days of
the end of the subgrant period.
8. Advance Funding
Advance funding may be provided to a subgrant recipient upon a written request to the
Department. The request must be electronically signed by the subgrant recipient or implementing
agency's Chief Financial Officer or the Chief Financial Officer designee.
B. Trust Funds
a. The unit cflocal government must establish o trust fund /n which to deposit JAG funds.
The trust fund may or may not bean interest bearing account.
b� The account may earn interest, but any earned interest must be used for program purposes
and expended before the federal grant period end date. Any unexpended interest
remaining at the end of the federal grant period must be submitted to the Office of Criminal
Justice Grants for transmittal to the Bureau of Justice Assistance.
10. Travel and Training
The cost of all travel shall be reimbursed according to the subgrant recipient's written travel
policy. If the subgrant recipient does not have u written travel po|icy, cost of all travel will be
reimbursed according to State ofFlorida Travel Guidelines Q 112.061. Ha StaL
11. Program Income(also known am Project CSenerated |nconne)
a. All income generated as a direct result of a subgrant project shall be deemed program
income.
b. Any project that will potentially earn PG| must submit an Earnings and Expenditures Report
br report how much P0 was earned during each quarter. A report must be submitted each
quarter even if no P6| was earned or expended. PG| Earnings and Expenditures reports
must be electronically signed by the subgrant recipient or implementing agency's Chief
Financial Officer orthe Chief Financial Officer designee.
u. PG| expenditures require prior written approval from the OMims of Criminal Justice Grants.
Program income must be used for the purposes of and under the conditions applicable to
the award. If the cost is allowable under the federal grant program, then the cost would be
allowable using program income, PG| budget requests must be signed by the subgrant
recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer
designee.
d. Program income should be used as earned and expended as soon as possible. Any
unexpended PG| remaining at the end of the federal grant period must be submitted to
C)CJG for transmittal to the Bureau of Justice Assistance,
12. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment
of a consultant when the consultant's rate exceeds $450 (excluding travel and subsistence costs)
per eight-hour day. A detailed justification must be submitted to and approved by FDLE prior to
obligation or expenditures of such funds. Approval shall be based upon the contract's
compliance with requirements found in the Financial Guide. the Common Ru|e, and in applicable
state statutes. The Department's approval of the subgrant recipient agreement does not
constitute approval of consultant contracts. If consultants are hired through a competitive bidding
process (not sole oource). the $45O threshold does not apply.
13. Property Accountability
a� The subonant recipient agrees to use all non-expendable property for criminal justice
purposes during its useful life or dispose ofit pursuant tn§ 274. Fla. Stat.
b The mubgnant recipient shall establish and administer system to pnohact, pnesenxe, use,
maintain and dispose of any property furnished to it by the Department or purchased
pursuant to this agreement according to federal property management standards set forth in
the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for
State and Local Governments or the federal OMB Circular A-110 or /\-102. as applicable.
This obligation continues as long as the aubgrant recipient retains the property,
notwithstanding expiration of this agreement.
14. Ownership ofData and Creative Material
Ownership of material, discoveries, inventions, and results deve|oped, pnoduned, or discovered
subordinate to this agreement is governed by the terms of the Office of Justice Programs
Financial Guide (as amended), and the U.S. Department of Justice Common Rule for State and
Local Governmenta, or the federal OMB Circular A-11O orA,1U2. as applicable.
15. Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and authorize others to use, for federal government purposes:
a, The copyright in any work developed under an award ornubaward. and
b. Any rights of copyright to which a aubgnant recipient or nubnenipient purchases ownership
with support funded under this grant agreement.
16. Patents
If any program produces patentable ibems, patent righta, proceeseo, or inventions, in the course
of work sponsored by the federal award or subaward funds, such facts must be promptly and fully
reported tothe awarding agency.
e Unless there is a prior agreement between the subgoant recipient and the Department on
disposition of such items, the Department may determine whether protection on the invention
or discovery will besought,
b. The Department will also determine how rights in the invention or discovery (including rights
under any patents issued) will be allocated and administered in order to protect the public
interest consistent with "Government Patent Policy" ("President's Memorandum for Heads of
Executive Departments and Agencies." doted August 23. 1971. and statement of
Government patent policy, os printed in3G Federal Register 1083U),
o. Government regulations have been issued in Title 37 CFR Part4O1 by the U.S, Department
of Commerce.
17' Publication or Printing of Reports
The subgnant recipient shall submit for review and approval one copy of any cuniou|a, training
maheha|s, or any other written materials that will be pub|iahed, including web-based materials and
web site content, through funds from this grant at least thirty (30) days prior to the targeted
dissemination date The aubgnantee understands and agrees that any training materials
developed or delivered with grant funding must adhere to the OJP Training Guiding Principles for
Grantees and SubQranteea available at
All materials publicizing or resulting from award activities shall contain the following statements:
"This project was supported by Grant No. [contact the Offireof Criminal Justice Grants for award
numbed awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a
component of the Office of Justice Programs, which also includes the Bureau of Justice S1aUutics
the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, ih—
`
Office for Victims of Crime, and the Office of Sex Offender SentendnQ. Monitoring, Apprehending,
Registering, and Tracking. Pointy of view or opinions in this document are those of the auihoa
do not neoeooah|yrepresent the n|�cia|position or policies of the U.S. Depa�montofJumhne.^ -
18. Audit
a, 5ubgnant recipients that expend S500.000 or more in a year in federal awards shall have e
single or program-specific audit conducted for that year. The audit shall be performed in
accordance with the federal OMB Circu|arA-133 and other applicable federal law. The
contract for this agreement shall be identified in the Schedule of Federal Financial Assistance
in the subject audit. The contract shall be identified as federal funds passed through the
Florida Department ofLaw Enforcement and include the contract number. CFDA number,
award amount, contract period, funds received and disbursed. When app|icab|e, the
subgnant recipient shall submit an annual financial audit that meets the requirements of
§ 11.45. Fla, Stat. . "Definitions; duties; authorities; reports; rules."; § 215.97. Fla. Stat..
"Florida Single Audit Act",- and Rules of the Auditor Genena|, Chapter 10.550. "Local
Governmental Entity Audits" and Chapter 10.650. "Florida Single Audit Act Audits Nonprofit
and For-Profit{}rganizations,^
b, /\ complete audit report that covers any portion of the effective dates of this agreement must
be submitted within 30 days after its connp|etion, but no later than nine (Q) months after the
audit period. In order to be uump|ebe, the submitted report shall include any management
letters issued separately and management's written response to all findinga, both audit report
and management letter findings. |noonnp|mbe audit reports will not be accepted by the
Department.
c, The subgnant recipient shall have all audits completed by an Independent Public Accountant
(IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d, The oubonant recipient shall bake appropriate corrective action within six (8) months of the
issue date of the audit report in instances of noncompliance with federal |evvs and
regulations,
e The subgrant recipient shall ensure that audit working papers are made available to the
Deportment, or its dasignee, upon request fora period of three (3) years from the date the
audit report is iosued, unless extended in writing by the Department.
f� Subgrant recipients that expend less than $500,000 in federal awards during a fiscal year are
exempt from the audit requirements of OMB Cirou|orA-133 for that fiscal year. In this cosa
written notification, which can be in the form of the "Certification of Audit Exemption" form,
'
shall be provided to the Department by the Chief Financial Officer, or desiQnee, that the
subgrent recipient is exempt. This notice shall be provided to the Department no later than
March 1 following the end nf the fiscal year.
g If this agreement is closed out without an audit, the Department reserves the right to recover
any disallowed costs identified in an audit completed after such closeout.
h A scanned copy of the completed audit reports or a link to the electronic audit report should
be sent via email tocriminal' or mailed to the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
Post Office Box 1489
Tallahassee, Florida %23O2-148Q
19. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the
subgnsntnacipient. the aubgnantneoipiont'n consultants and suppliers, or both, the Department
shall impose sanctions it deems appropriate including withholding payments and canoeUadon,
termination, or suspension of the agreement in whole or in part. In such event. the Deportment
shall notify the subgrant recipient of its decision thirty (30) days in advance of the effective date of
such sanction. The aubonant recipient shall be paid only for those services satisfactorily
performed prior to the effective date of such sanction.
20. Commencement ofProject
a, If project is not operational within 80 days of the original start date of the award pe/iod, the
subgrant recipient must report by letter to the Department the steps taken to initiate the
project, the reasons for delay, and the expected start date.
b� If project is not operational within SO days of the original start date of the award period, the
aubgnant recipient must submit a second statement to the Department explaining the
implementation delay.
c. Upon receipt of the ninety (SO) day letter, the Department shall determine if the reason for
delay is justified or shaU, at its disuretion, unilaterally terminate this agreement and re-
obligate oubgnantfunda to other Department approved projects. The Deportmont, vvhens
warranted by extenuating circumatanoes, may extend the starting date of the project past the
ninety (U0) day period, but only by formal written adjustment to this agreement,
21. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by
reason of any failure in performance of this agreement according to its terms (including any
failure by the subgnant recipient to make progress in the execution of work hereunder which
endangers such performance) if such failure arises out ofcauses beyond the conbol and
without the fault or negligence of the aubgnant recipient. Such causes include, but are not
limited to, acts of God orofthe public enemy, acts of the government in either its sovereign
or contractual capacity, firas. Dooda, epidemics, quarantine rostrictions, strikes, freight
embergoee, and unusually severe weather, but in every case, the failure to perform shall be
beyond the control and without the fault or negligence of the subgrant recipient.
b� If failure to perform is caused by failure of consultant to perform or make prugnems, and if
such failure arises out ofcauses beyond the control ofsubQnent recipient and consu|tant, and
without fault or negligence of either of them, the subgnant recipient shall not be deemed in
default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other
sources.
(2) The Department ordered the subgnant recipient inwriting to procure such supplies or
services from other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c, Upon request of the subgnant recipient, the Department shall ascertain the facts and the
extent of such hai|ure, and if the Department determines that any failure to perform was
occasioned by one or more said causes, the delivery schedule shall be revised accordingly.
22. Written Approval of Changes in this Approved Agreement(Grant Adjustments)
a Subgnant recipients must obtain prior approval from the Deportment for major substantive
changes such as changes in project mctividen, target popu|aUons, service providers.
implementation schedules, project director, and designs or research plans set forth in the
approved agreement and for any budget changes that will transfer more than 10Y6 of the hzba|
budget between budget categories.
b� Subgnant recipients may transfer up to 1096 of the total budget between current, approved
budget categories without prior approval as long as the funds are transferred to an existing
line item.
c, Under no circumstances can transfers of funds increase the total budgeted award.
d. Requests for changes to the subgnant agreement must be electronically signed by the
subgrant recipient or implementing agency's chief official or the chief official's designee.
e. Any certifications required for the requested changes, such as Sole Source, ADP
Justification, Privacy Certification fonna. and Confidential Funds oedifications, must be
signed by the subgnant recipient or implementing agency chief official or someone with
formal, written signature authority for the chief official.
23. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputea,
diaagraements, or questions of fact arising under this agreement and shall distribute its
response toall concerned parties. The subgnantn*oipient shall proceed diligently with the
performance of this agreement according to the Department's decision.
b If the subgrant recipient appeals the Department's decision, the appeal also shall be made in
writing within twenty-one (21) calendar days tothe Department's clerk (agency derk). The
subgrant recipient's right to appeal the Department's decision is contained in § 120, Fla.Stat.,
and in procedures set forth in Rule 28-106.104. Florida Administrative Code. Failure to
appeal within this time frame constitutes a waiver of proceedings under§ 120, Fla. Stat.
24. Conferences and Inspection ofWork
Conferences may be held at the request of any party to this agreement. At any time, a
representative of the Department, of the U.S. Department of Justice, or the Auditor General of the
State of Florida, have the right of visiting the project site to monitor, inspect and assess work
performed under this agreement.
25. Access toRecords
a, The Florida Department of Law Enforcement, the Auditor General of the State of Florida, the
U.S. Department ofJustice, the U.S. Comptroller General or any of their duly authorized
repnamentotiwaa, shall have access to booka, dnoumenbs, papers and records of the aubgrant
nsoipient, implementing agency and contractors for the purpose of audit and examination
according to the Financial Guide and the Common Rule.
b. The Department reserves the right to unilaterally terminate this agreement if the subgcent
nscipient, implementing agenoy, or contractor refuses to allow public access toall documents,
papers, |eMers, or other materials subject to provisions of § 119. Fla, Sbat., and made or
received by the eubgnant recipient or its contractor in conjunction with this agreement,
o. The nubQnant recipient will give the awarding agency or the General Accounting Of5ce,
through any authorized nepneeentative, access to and the right to examine all paper or
electronic records related to the financial assistance.
26. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of five (5) years from
the date of the final financial statement and be available for audit and public disclosure upon request
of duly authorized persons. The aubgnant recipient ohoU comply with Stabs of Florida General
Records Schedule GS1-SL for State and Local Government Agencies:
27. Personnel Changes
Upon implementation of the pnojeot, in the event there is a change in Chief Dffoia|a for the
SubOnant recipient or Implementing Aoency, project staff must notify the help desk for FDLE's
online grants management system, 8|W4ON (Subgnant Information ManagementOn|ine) so that
the organization can be updated in S|K8ON. If the project director ohengee, o grant odiustnnent
rnustbe entered inS|��{}NtoneMeot the change.
^
28. Background Check
Whenever a background screening for employment or a background security check is required by
law for employment, unless otherwise provided by law, the provisions of § 435. Fla. Stat. shall
apply,
a. All positions in programs providing care to chi|dnen, the developmentally disabled, or
vulnerable adults for 15 hours or more per week; all permanent and temporary employee
positions of the central abuse hotline; and all persons working under contract who have
access to abuse records are deemed to be persona and positions of special trust or
responsibility and require employment screening pursuant to §435. Fla. Sbat.. using the level
2 standards set forth in that chapter.
b, All employees in positions designated by law as positions of trust or responsibility shall be
required to undergo security background investigations as a condition of employment and
continued employment. For the purposes of the subseution, security background
investigations shall include, but not be limited to, employment history checks, fingerprinting
for all purposes and checks in this subsection, statewide criminal and juvenile records checks
through the Florida Department of Law Enforcement, and federal criminal records checks
through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1) Any person who is required to undergo such eoecurity background investigation and
who refuses to cooperate in such investigation or refuses to submit fingerprints shall be
disqualified for employment in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing
agency oremployee. When fingerprinting is required, the fingerprints of the employee
or applicant for employment shall be taken by the employing agency or by an
authorized law enforcement officer and submitted to the Department of Low
Enforcement for processing and fomvandinQ, when requested by the employing agency.
bo the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the
processing of the fingerprints.
29. Drug Court Projects
A Drug Court Project must comply with § 387.334. Ha. GbsL. "Treatment-Based Drug Court
Programs."
38. Overtime for Law Enforcement Personnel
Prior ho obligating funds from this award tm support overtime by law enforcement officers, the Department of Justice encourages consultation with all allied components of the ohmina| justice
U.S.
system in the affected jurisdiction. -'
�dic�ion� The purpose of this consultation is to anticipate and plan
systemic impacts such as increased court dockets and the need for detention space.
31. Criminal Intelligence System
a. The oubgnant recipient agrees that any information technology system funded or supported
by the Office of Justice Programs funds will comply with 28 C.F.R. Part 23 Criminal|nte||igence Systems Operating Po|ioiuo, if the Office of Justice Programs determines this
regulation to be applicable. Should the Office of Justice Programs determine 28 , F R Part23 to be applicable, the Office of Justice Programs may, at its discretion, pedbr-���au'-/ts of
the system, aa per 28C.F.R 23.20(g) d 2-' -
�hou|danyvio|�tionof28C���R� P� o:-' the
subQrant recipient may ba fined oa per 42U.8.C. 3789g(c)'(d). ThesubgrunL recipient
may
not satisfy such a fine with federal funds.
b� Theaubgnanhae understands and agrees that no awarded funds may be used to maintain or
establish a computer network unless such network blocks the vievving, downloading, and
exchanging of pornography. In doing so the oubgrantee agrees the these restrictions will not
limit the use of awarded funds necessary for any fedens|, state, tribal, or local |avv
enforcement agency orany other entity carrying out criminal invesdgationa, prosecutions, or
adjudication activities.
32. Confidential Funds
A signed certification that the project director orthe head of the Implementing Agency has read
undensbando, and agrees to abide by all nfthe conditions for confidential funds as set forth in the
`
effective edition of the Office of Justice Programs Financial Guide io required ho U from all
are involved with confidential funds The signed certification must be submitted ed at the time
grant application.
33. Civil Rights Compliance
a. Federal laws prohibit recipients of financial assistance from discriminating on the basis of
rooe, oo|nr, national origin, na|igion, eex, dinabi|ity, or age in funded programs or activities. All
auhQnsntrecipients. implementing agoncios, and contractors must comply with any applicable
statutori|y-imposed nondiscrimination nsquirements, which may include the Omnibus C�me
Control and Safe Streets Act of1QG8 (42 U.S.C. � 378Qd)� the Victims of Ac''
� � � , . � rno o Crime t (42
UG.C- § 1OGO4(e))� The Juvenile Jus� � andDeUnquencyP'Prevention Actof � -' 2 -SC
§ 5672(b)); the Civil Rights Actof 1964 (42 U.S.C. § 2000d); the Rehabilitation
` � U.S.C.
�9 U.3�C. § 7 94); the Americans vv�h Disabilities Act of 1090 (42 U.��C, § 1 � | } -- )�-'-
Educabon Amendments of1Q72 �0 U3�C. §§1681. 1683. 1G85-8S); the Discrimination
the
Education of 1975 ��� U.S.C. §§ 8101-07); and Uepo�n�erd of Justice
' ~ �' '-'-'
Regulations 28 CFR Part 42; see Ex Order 13279 (equal protection of tx laws for Non-Discrimination
and oon�munUyorgon�adons). - - faith-
based
b� FDLE does not discriminate on the basis of race, color, na|igion, national ohgin, sex, d|aabi|dy,
or age in the delivery of services orbene�tsurinemp!oynoenL The oubgrant recipient must
'
notify program participants and beneficiaries that it does not discriminate on the basis ofnace
oo|ur, national origin, re|igion, aex, disability, and age in the delivery of services or benefits o'
/n employment practices.
o, Subgnant recipients are responsible for ensuring that contractors, vendnns, and agencies to
whom they pass-through funds are in compliance with all Civil Rights requirements and that
the contnactore, vendons, and agencies are aware that they may file a discrimination
complaint with the eubgrant recipient, with FOLE, or with the Office for Civil Rights and how to
do so.
d Equal Employment Opportunity Plans
(1) Aeubmrent recipient or implementing agency must develop an EEO Plan ifithas 50or
more employees and it has received any single award of $25.000 or more from the
Department of Justice. The plan must be prepared using the on-line shod form at
wvvw.ojp.usdoj.i�-,ov/about/ocr/eeop
must be retained by the euborant
recipient or implementing uyeocy, and must be available for review or audit, The
organization must also submit an EEO Certification toFDLE.
(2) If the subgrant recipient or implementing agency is required to prepare an EEO Plan and
has received any single award ofS5OO.UOO or more from the Department ofJustice, it
must submit its plan to the Department of Justice for approval. A copy of the Department
of Justice approval letter must be submitted to FDLE. The approval letter expires two
years from the date of the letter,
(3) AsubQrant recipient or implementing agency isexempt from the EEO Plan requirement if
it is has fewer than 50 employees or if it does not receive any single award of$25,000 or
more from the Department ofJustice or if it is a nonprofit organization, a medical or
educational insdtution, or an Indian Tribe. If an organization is exempt from the EEO
Plan requirement, it must submit an EEO Certification toFDLE.
(4) The oubgnant recipient and implementing agency acknowledge that failure to comply with
EEO Requirements within 60 days of the project start date may result in suspension or
termination of funding, until such time asitisincompliance.
e In the event a federal or state court or federal or state administrative agency makes a finding
of discrimination after due process hearing on the grounds of race, co|or, reUgion, national
origin, aex, or disability against o recipient of funds, the recipient will forward a copy of the
finding to FDLE and to the Office for Civil Rights, Office of Justice Programs.
f. In accordance with federal civil rights |awa, the eubgnant recipient shall not retaliate against
individuals for taking action or participating in action to o*cuna rights protected by these laws.
g Subgrant recipients must include comprehensive Civil Highta/Nondiachnninotion Provisions in
all contracts funded by the subgrantredpient.
h� If the aubgnant recipient or any of its emp|oyees, oontnactnre, vendom, or program
beneficiaries has a discrimination complaint, they may file a complaint with the subgnant
recipient' with FDLE or with the Office for Civil Rights. Discrimination complaints may be
submitted to FDLE at Office ofthe Inspector General, Poet Office Box 1489. TaUahassee,
Florida 32302-1489 or on-line at www.fdle.state.fl.us/contacts/comment
,
Discrimination complaints may also b ~ '
Justice Prognams, U.S. Department ofJustice, 81O7mStreet, Nnrthvest, Washington, D.C.2O531. orbyphone at(2O2) 3U7-OG9O�
i, The eubgnant recipient must have procedures in place for responding to discrimination
complaints that employees and diente, uuntomers, and program participants file directly with
the subgnantrecipient.
j The subgnant recipient must have written policies or procedures in place for nodfvingprogram
beneficiaries how tn �|aconnp|aintsalleging discrimination by the oubgnsntee/i' p|ementing
agency with FDLE nr the OCR.
k, Any discrimination complaints filed with FDLE will be reviewed by FDLE's Inspector General
and referred to the Office for Civil Rights, the Florida Commission on Human Relations, or the
Equal Employment Opportunity Commission, based on the nature of the complaint.
i Americans with Disabilities Act
____
SFY2014 JAG Standard Conditions Page 12 of 22
Subonsnt recipients must comply with the requirements of the Americans with Disabilities Act
(ADA). Public Law 101-336. which prohibits discrimination by public and private entities on
the basis of disability and requires certain accommodations be made with regard to
employment (Title |), state and local government services and transportation (Title U), public
accommodations (Title |||). and telecommunications (Title |\),
m. Rehabilitation Act oflQ73 (28C.F.R. Part 42. Subpart G)
If the subonant recipient has 50 or more employees and naueimaa DOJ funding ofS25.00O or
more, the oubgnsnt recipient must take the following actions:
(1) Adopt grievance procedures that incorporate due process standards and provide for
the prompt and equitable resolution of complaints alleging a violation of the DDJ
regulations implementing Section 504 of the Rehabilitation Act of 1973. found at 28
C.F.R. Pad 42, Subpart G. which prohibit discrimination on the basis of a disability in
employment practices and the delivery ofservices.
(2) Designate a person to coordinate compliance with the prohibitions against disability
discrimination contained in28C.FR. Part 42. Subpart G
(3) Notify partiuipants, benefioigriea, emp|oyeas, app|ioanta, and others that the
subgrantee/implementing agency does not discriminate on the basis of disability.
n. Limited English Proficiency (LEP)
In accordance with Department of Justice Guidance pertaining to Title V| of the Civil Rights
Act of 1964. 42 US.C. § 2000d. recipients of federal financial assistance must bake
reasonable steps to provide meaningful access to their programs and activities for persons
with LEP. For more information on the civil rights responsibilities that recipients have in
providing language services to LEP individua!s, please see the vvebaite at .
FIDLE strongly encourages subgrant recipients to have a written LEP Language Access Plan,
o. Title |Xnf the Education Amendments of1072 (28C.F.R. Part 54)
If the oubgnant recipient operates an education program or aotivity, the subgrant recipient
must take the following actions:
(1) Adopt grievance procedures that provide for the prompt and equitable resolution of
complaints alleging a violation of the D0J regulations implementing Title |X of the
Education Amendments of 1872, found at 28 C.F.R. Part 54, which prohibit
discrimination on the basis ofsex,
(2) Designate a person to coordinate compliance with the prohibitions against sex
discrimination contained in 28 C.F.R. Part 54.
(3) Notify applicants for admission and employment, emp|oyeea, studonts, porents, and
others that the subgrantee/implementing agency does not discriminate on the basis of
sex in its educational programs oractivities.
p Equal Treatment for Faith Based Organizations
The aubgnant recipient agrees to comply with the applicable requirements of 28 C.F.R. Part
38. the Department of Justice regulation governing "Equal Treatment for Faith Based
Organizations" (the "Equal Treatment Regulation"). The Equal Treatment Regulation
provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious aotividos, such as vvorship, religious inatru:tion, or
prooe|ytization. Recipients of direct grants may still engage in inherently religious aotiviUes,
but such activities must be separate in time or place from the Department of Justice funded
program, and participation in such activities by individuals receiving services from the grantee
or sub-grantee must be voluntary. The Equal Treatment Regulation also makes clear that
organizations participating in programs directly funded by the Department ofJustice are not
permitted to discriminate in the provision of nan/ioee on the basis of beneficiary's religion.
The subQnanhae also understands and agrees that award funds may not be used t-
discriminate against or denigrate the religious or moral beliefs of students who participate in
beliefsprograma for which financial assistance is provided from the avvord, or the parent or legal
guardian of such students. Notwithstanding any other special condition of this award, faith-
based organizations may, in some circumstanoes, consider religion as a basis for
employment. See .
34. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs
unauthorized alien workers, constituting aviolation nf the employment provisions contained in 8
U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act (^|N/\^). The
Department shall consider the employment by any contractor of unauthorized aliens a violation of
Section 274A(e) of the |NA. Such violation by the subgnant recipient of the employment
provisions contained in Section 274A(e) of the |NA shall be grounds for unilateral cancellation of
this contract bythe Department,
35. National Environmental Policy Act (NEPA)
a, The subgnant recipient agrees to assist F[}LE in complying with the NEPA. the National
Historic Preservation Act, and other related federal environmental impact analyses
requirements in the use of subgrant funds by the subgnant recipient. This applies to the
following new activities whether or not they are being specifically funded with these subgnant
funds. That is, it applies ao long as the activity is being conducted by the oubgrantrecipient
or any third party and the activity needs to be undertaken in order to use these mubgnsnt
funds.
(1) New construction;
(2) Minor renovation or remodeling of property either (o) listed on or eligible for listing on
the National Register ofHistoric Places or(b) located within a 1O0-yearflood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either(a)
result in a change in its basic prior use or(b) significantly change its size; and
(4) Implementation of new program involving the use of chemicals other than chemicals
that are (a) purchased as an incidental component of o funded activity and (b)
traditionally used, for exannp|e, in ofhce, househo|d, neoreaUona|, or educational
environments.
(S) Implementation of a program relating to clandestine nnethamphetomine laboratory
openationa, including the identification, aeizure, or closure of clandestine
methamphetamine |abonatnrien
b, The subgnont recipient understands and agrees that complying with NEpA may require the
preparation of an Environmental Assessment and/or an Environmental Impact Statement, as
directed by the Bureau of Justice Assistance. The subgnant recipient further understands and
agrees to the requirements for implementation of a Mitigation P|an, as detailed by the
Department of Justice at . for programs relating to
rnothamphetsmine laboratory operations. �
c. For any of aubgnant recipient's existing programs or activities that will be funded by these
subOnants, the subgrant nsoipient, upon specific request from the Department and the U.S.Department ofJusdne. ogne*o to cooper�tewith �he Dep��mentofJustin� in any preparation
by Department of Justice of national or program environmental assessment of that funded
program oractivity,
36. Mitigation of Heakh. Safety and Envinmnrnmntal risks dealing with Clandestine
KOeth�mmphetamn/nuLaboratories
If an award is made to eupportnnethamphetamine laboratory operations the aubgnant recipient
must comply with this cunditinn, which provides for individual site environmental
assessm ent/i m pact statements as required under the National Environmental Policy Act,
a. General Requirement: The mubQnant recipient agrees to comply with federal, ebate and local
environmental, health and safety laws and regu|ah investigation regulations inve� `et|onand
d
closure of clandestine methamphetannine laboratories and the removal and disposal of the
ohemica|s, equipment, and wastes used in or resulting from the operation ofthese
laboratories.
b. Specific Requirements: The subgnant recipient understands and agrees that any program or
initiative involving the identifiootiun, eeizure, or closure of clandestine methamphetamine
laboratories can result in adverse heo|dl, safety and environmental impacts to (1) the |ovv
enforcement and other governmental personnel invo|ved� (2) any reoidento, ocoupants
uaers, and neighbors of the site of seized clandestine laboratory; (3) the seized laboratory
—
clandestineaite's immediate and surrounding environment ofthe site(s) where any remaining chemicals,
equipment, and waste frofromm seized laboratory's operations are placed or come to rest.Thenyfona, theaubgrent recipient further agrees that in order to avoid or mitigate the possible
adverse hee|th, safety and environmental impacts from any of clandestine
methamphebsnnine operations funded under this award, it will (1) include the nine below
listed protective measures or components; (2) provide for their adequate funding to'
include
funding, as neoeouary, beyond that provided by this awenjaward,-
and (3) implement these
protective measures directly throughout the life of the eubgnant. In so doing, the su ant
recipient understands that it may implement these protective measures directly through the
use of its own resources and staff or may secure the qualified services of other agencies,
contractor or other qua|i�edthird pa�y, '
(1) Provide medical screening of personnel assigned ortobe assigned by the subgrant
recipient to the seizure or closure ifofclandestine nnethamphotsmine laboratories;
(2) Provide Occupational Safety and Health Administration (OSHA) required initial and
refresher training for |ovv enforcement officials and other personnel assigned by the
mubgrant recipient to either the seizure or closure of clandestine methamphetamine
laboratories;
(3) As determined by their specific dudes, equip personnel assigned to the project with
OSHA required protective wear and other required safety equipment;
(4) Assign properly trained personnel to prepare a comprehensive contamination report on
each closed laboratory;
(5) Employ qualified disposal contractors to remove all chemicals and associated
g|osmware, equipment, and contaminated materials and wastes from the site(s) of each
seized clandestine laboratory;
(S) Dispose of the ohernioa|s, equipmont, and contaminated materials and wastes removed
from the sites of seized laboratories at properly licensed disposal facilities or when
allowable, properly licensed recycling facilities; '
(7) Monitor the tnanaport, disposal, and recycling components of subparagraphs 5 and G
immediately above in order to ensure proper compliance;
(8) Have in place and implement an inter-agency agreement or other form of commitment
with a responsible State environmental agency that provides for that agency's (i) timely
evaluation of the environmental conditions at and around the site of a closed clandestine
laboratory and (ii) coordination with the responsible party, property owner, or others ho
ensure that any residual contamination is nemediab*d, if necessary, and in accordance
with existing federal and state requirements; and
(Q) Have in place and implement written agreement with the responsible state or local
service agencies to properly respond to any nninor, as defined by state |avv, at the site.
This agreement must ensure immediate response by qualified personnel who can (i)
respond to the potential health needs of any minor at the site; (ii) take that minor into
protective custody unless the minor iocriminally involved in the meth lab activities oris
subject to arrest for other criminal violations; (iii) ensure immediate rnediom| testing for
methamphehamine toxicity; and (iv) arrange for any follow-up medimsl teats.
examinations, or health care made necessary as a result of methamphetamine toxicity.
37. Non-Pmmcurernent' Debarment and Suspension
The aubgnant recipient agrees to comply with Executive Order 12549. Debarment and
Suspension and 2 CFR 180. ''OK8B Guidelines To Agencies On Governmenhwide Debarment And
Suspension (Nonprocunament)'' These procedures require the subgnant recipient touertifvitshall
not enter into any lower tiered covered transaction with a person who is debarred, suspended,
e d d
.
declared ineligible or is voluntarily excluded from participating in this covered tnannadion, unless
authorized by the Department. If the subgnant is 8100.080 or more, the subgnant recipient and
implementing agency certify that they and their principals:
a, Are not presently debarred, nuspended, proposed for debarment, declared ine|iQib|e,
sentenced to a denial of federal benefits by a state or federal oourt, or voluntarily excluded
from covered transactions by any federal department oragency;
b� Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obhaining, attempting to obtain, or performing a public (fedena|, sbate, or local)transaction
or contract under e public transaction; violation of federal or abate antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification o, destruction of recordo,
making false statements, or receiving stolen property;
o. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (federe|, state, or |noa|) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and
d, Have not within o three-year period preceding this application had one or more public
transactions (fedena|, state, or local) terminated for cause or default.
38. Federal Restrictions onLobbying
a, Each subgnant recipient agrees to comply with 28 CFR Port GB. ''Nevv Restrictions on
Lobbying" and shall file the most current edition of the Certification And Oiac|omuna Forrn, if
app|icab|e, with each submission that initiates consideration of such subgnant recipient for
award of federal contract, grant, or cooperative agreement of$100,000 or more,
b. This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into
this agreement subject tnconditions and penalties imposed by 31 USC 1352. Any person
who fails to file the required certification is subject to a civil penalty of not less than $10.000
and not more than $1O0.00U for each failure tofile.
o. As required by 31 UGC 1352, and implemented at 28 CFR 6S. for persons entering into o
grant or cooperative agreement over $100.000. as defined at 28 CFR GQ, the applicant
certifies that:
(1) No federal appropriated funds have been paid m will be paid, bymon behalf of the
undensigmed, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of Member of Congress in connection with the making of any federal
grent, the entering into of any cooperative agreennont, and the extension, continuation,
renewal, amendment, or modification of any federal grant or cooperative agreement;
(2) If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency. a
Member ofCongress, an officer oremployee of Congress, or an employee of Member
of Congress in connection with this federal grant or cooperative agreement, the
undersigned shall complete and submit Standard Fomn - LLL, "Disclosure ufLobbying
Aohvitiem." in accordance with its inabuctiono�
.
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subavvanda at all tiers (including subgnanta, contracts under
grants and cooperative agneemente, and subcontracts) and that all subgnant recipients
shall certify and disclose accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 38, above, the expenditure of funds for the purpose
of lobbying the legislature or a state agency is prohibited under this contract.
40. Additional Restrictions on Lobbying
The oubgrant recipient understands and agrees that it cannot use any federal funds, either
directly or indinaot|y, in support of the enactmanL, repme|, modification or adoption of any |aw,
regulation or po|icy, at any level of government, without the express prior written approval of the
Office of Justice Programs.
41. "Pay—to—Stay"
Funds from this award may not be used to operate a "pay-to-stay" pnognenn in any local jail,
Furthermove, no funds may be given to local jails that operate "pay-to-stay" programs. ''L000|
jai|^" as referenced in this condidon, means an adult facility or detention center owned and/or
operated by city, county, or municipality. It does not include juvenile detention centers. ''Pay-to-
stay" programs as referenced in this condihon, means program by which extraordinary services,
amenities and/or accommodations, not otherwise available to the general inmate popuiation, may
be provided, based upon as offender's apparent ability to pay, such that disparate conditions of
confinement are created for the same or similar offenders within a jurisdiction,
42. The Coastal Barrier Resources Act
The aubgrant recipient will comply and amauna the compliance of all contractors with the
provisions of the Coastal Barrier Resources Act (P.L 97-348) dated October 19. 1082 (16 UQC
3501 et seq.) which prohibits the expenditure of most new federal funds within the unite of the
Coastal Barrier Resources System.
43. Enhancement mfSecurity
If funds are used for enhancing security, the subgrant recipient agrees to:
a Have an adequate process to assess the impact of any enhancement of school security
measure that is undertaken on the incidence of crime in the geographic area where the
enhancement ioundertaken.
b. Conduct such an assessment with respect to each such enhancement; and. submit tothe
Department the aforementioned assessment in its Final Program Report.
44. Environmental Protection Agency's (EPA) list of Violating Facilities
The subonant recipient assures that the facilities under its ownership, lease or supervision which
mheU be utilized in the accomplishment o/the Program Purpose are not listed on the EPA'a list of
Violating Facilities and that it will notify the Department of the receipt of any communication from
the Director of the EPA Office of Federal Activities indicating that a facility to be used in the
project is under consideration for listing by the EPA.
45. Flood Disaster Protection Act
The subgrant recipient will comply with Section 102(a) of the Flood Disaster Protection Act of
1073. Public Law 93-234. 87 StuL 975. requiring that the purchase of flood insurance in
communities where such insurance is available as a condition of the receipt of any federal
financial assistance for construction or acquisition purposes for use in any area that has been
identified ason area having special flood hazards.
46. National Historic Preservation Act
It will assist the Department(if necessary) in assuring compliance with section 106 of the National
Historic Preservation Act of 1968 (18 U.&C. § 470). Ex. Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Art of 1974 (16
U,SC. §4Sga-1etseq.). and the National Environmental Policy Act of1Q6Q (42US,C� §4321)�
47. Human Research Subjects
SubOnant recipient agrees to comply with the requirements of 28 C.F.R. part 46 and all {}ffioe of
Justice Programs policies and procedures regarding the protection of human research oubi�ots.
Review obtainment of Institutional Revia Board approva|, if appropriate, and subject informed^
consent.
48. Global Standards Package
In order to promote information sharing and enable interopenabi|ity among disparate systems
across the justice and public safety uommunity. OJP requires the grantee to comply with D{)J'a
Global Justice Information Sharing Initiative (DDJ'e Global) guidelines and recommendations for
this particular grant. Grantee shall conform to the 8|obm| Standards Package (GSP) and all
constituent e|ements, where applicable, described i '
Grantee shall document planned approaches to information sharing� and describe compliance to
the GSP and appropriate privacy policy that protects shared inrmadon, or provide detailed
justification for why an alternative approach isrecommended.
49. Reporting, Data Collection and Evaluation
The subgnant recipient agrees to comply with all repnrting, data collection and evaluation
requirements, as prescribed bythe Bureau of Justice Assistance in the program guidance for the
Justice Assistance Grant(JAG). Compliance with these requirements will be monitored by FDLE.
50, Privacy Certification
The oubgrant recipient agrees to comply with all confidentiality requirements of42 U.S.C. section
3789Q and 28 C.F.R. part22 that are applicable to co||ootion, use, and revelation of data or
information. Subgrant recipient further aQnseo, as a condition of grant approval, to submit
Privacy Certificate that is in accord with requirements of 28 C.F.R, Pad 22 and, in particular,
section2223.
51. State Information Technology Point ofContact
The mubgnsnt recipient agrees to ensure that the State Information Technology Point ofContact
receives written notification regarding any information technology project funded by this grant
during the obligation and expenditures period. This istV facilitate communication among local
and state governmental entities regarding various information technology projects being
conducted with these grant funds. In addition, the oubgnant recipient agrees to maintain an
administrative file documenting the meeting of this requirement. For a list of State Information
Technology Points of Contact, go to
46.
52. Interstate Connectivity
To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of
Justice Assistance for law enforcement information sharing oymhsmo which involve interstate
connectivity between jurisdictiono, such systems shall emp|oy, to the extent possib}e, existing
networks as the communication backbone toachieve interstate connectivity, unless the subgnant
recipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this
requirement would not be cost effective or would impair the functionality of an existing or
proposed |Tsystem.
52. Supplanting
The subQnantneuipient agrees that funds received under this award will not be used to supplant
state or |uoa| funds, but will be used to increase the amounts of such funds that would, in the
absence of federal funds, be made available for law enforcement activities.
54, Conflict ofInterest
The mubgrent recipient and implementing agency will establish safeguards to prohibit employees
from using their positions for a purpose that constitutes or presents the appearance of personal or
organizational conflict ofinterest, or personal gain.
55. Uniform Relocation Assistance and Real Property Acquisitions Act
The subgrant recipient will comply with the requirements of the Uniform Relocation Assistance
and Real Property Acquisitions Act of 1070 (42 U.S.C. § 4601 et aeq.), which govern the
treatment ofpersons displaced as o result offederal and federally-assisted programs.
56. Limitations on Government Employees Financed by Federal Assistance
The subgnant recipient will comply with requirements of U�S.C. §§ 1501-08 and §§ 7324-28.
which limit certain po|iUoe| activities of State or local government employees whose principal
employment is in connection with an activity financed in whole or in part by federal assistance.
57. Certification for Employees Working Solely on a Single Federal Award
For any position that works 1OO96of its time ona single federal award, the employee must certifv
that 1OO96of his or her Umevvasspent vvorkingon that federal award. This requirement applies
'
to both full time and pad time positions regardless of the percentage of the position's salary that
is charged to the grant. The certification must be signed by both the employee and the
employee's direct supervisor having firsthand knowledge of the work performed by the
employee. The forms must be submitted semi-annually and may not be signed prior to the end of
the reporting period. Certifications must be provided to cover the entire grant period.
58. Timmmsheebs
T|mesheetu must be kept for all project staff whose hours will be charged to the project. The
timesheets must be signed by the supervisor and clearly indicate hours spent on project activities.
59. Additional Documentation uf Personnel for Department ofFinancial Services
In accordance with Section 216.971, Florida Statutes, the Florida Department of Financial
Services may require documentation validation that personnel oen/ioem were performed on
project-related activities in accordance with the contract agreement.
GQ. Reporting Potential Fraud,Waste,Abuse, and Similar Misconduct
The subgnynt recipient must promptly refer to the Florida Department ofLaw Enforcement, Office
of Criminal Justice Grants any credible evidence that a principal, emp|oyee, ogent, oontnacbzr,
aubcontnacbzr, or other person has either 1) submitted a false claim for grant funds under the
False Claims Act; or2) committed a criminal or civil violation cf laws pertaining to fraud, conflict of
interest, bribery, gratuity, or similar misconduct involving grant funds
61. Task Force Training Requirement
The subgnant recipient agrees that within 120 days of award, each member of law enforcement
task force funded with these funds who is a task force commander, agency executive task force
oMioer, or other task force member of equivalent rank, will complete i d |i '
. . required online (internet-
based) task force training. The training is provided hao of charge online through BJ4'n Center for
Task Force Integrity and Leadership ). All current and new task force members
are required to complete this training once during the life of the award, or once every four years if
multiple awards include this requirement. This training addresses task force effectiveness as well
as other key issues including privacy and civil |ibertiea/rights, task force performance
meaounament, personnel se|ection, and task force oversight and accountability, When FDLE
award funds to support a task force, the subgnont recipient must compile and maintain o task
force personnel rooter along with course completion certificates, Additional information is
available regarding this required training and access methods via BJA's web site and the Center
for Task Force Integrity and Leadership ( )
62. Funds to Association of Community Organizations for Reform Now(ACORN) Unallowable
SubQnant recipient understands and agrees that it cannot use any federal funds, either directly or
indirecdy, in support of any contract or subawerd to either the Association of Community
Organizations for Reform Now (ACORN) or its nubsidiariea, without the express prior written
approval ofDJP
63. High Risk Sub0rantRecipienha
The oubgnant recipient agrees to comply with any additional requirements that may be imposed
during the grant performance period if the U,8. Department of Justice determines that the
subgnantrecipient is high-risk grantee. Cf. 28 C.F.R. pertaGS. 70�
64. Text Messaging While Driving
Pursuant to Executive Order 13513. "Federal Leadership on Reducing Text Messaging While
Driving." 74 Fed. Reg. 51225 (October 1. 2OOB). the aubgnant recipient is encouraged toadopt
and enforce policies banning employees from text messaging while driving any vehicle during the
course of performing work funded by this subgrant and to establish workplace safety policies and
conduct education, avvareness, and other outreach to decrease crashes caused by distracted
drivers.
66. System for Award Management (SAK8)
The subgrant recipient must maintain current information in SAM until it submits the final financial
report required under this award or receives the final payment, whichever is later. This requires
that the subgront recipient review and update the information at least annually after the initial
registration, and more frequently if required by changes in its information or another award term,
GG. Maximum Allowable Salary
No portion of these federal grant funds ahe|| be used towards any part of the annual cash
compensation of any employee of the eubgrent recipient whose total annual cash compensation
exceeds 110% of the maximum salary payable to a member of the Federal government's Senior
Executive Service at an agency with a Certified SES Performance Appraisal System for that year,
(The salary table for 8EG employees is available a
A mubgnant recipient may compensate an
=...p.vyee at a higher rste, provided the amount in excess of this compensation limitation is paid
with non-federal funde.)
This limitation on compensation rates allowable under this award may be waived on an individual
basis at the discretion of the OJP official indicated in the program announcement under which this
award is made.
67 DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database
If JAG program funds will be used for DNA testing of evidentiary mabaha|s, any resulting eligible
DNA profiles must be uploaded to the Combined DNA Index System (CD0S). by government
DNA lab with access to C003. No profiles generated with JAG funding may be entered into any
other non-governmental DNA database without prior express written approval from 8JA. For
more infomnatinn, refer to the NU FY 2012 DNA Backlog Reduction Prognem, available at
68. |nbaroperab|e Communications Guidance
SubQrant recipients that are using funds to support emergency communications activities must
comply with the current SAFECOK8 Guidance for Emergency Communication Grants, including
provisions on technical standards that ensure and enhance interoperab|a communications.
Emergency communications oobvidem include the purchase of |nterupenab|e Communications
Equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or
equipment to support the build out of wireless broadband networks in the 700 MHz public safety
band under the Federal Communications Commission (FCC)Waiver Order. SAFEC0PWguidance
can be found at
� .
3ubgnent recipients Grantees interested in developing a public safety broadband network in the
700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC
Waiver Dnder, or any succeeding FCC orders, ru|as, or regulations pertaining to broadband
operations in the 7OO MHz public safety band. The subgnant recipient shall also ensure projects
support the Statewide Communication |nterupanabi|ity Plan (SC|P) and are fully coordinated with
the full-time Statewide |nharopenabi|ih/ Coordinator (SVV|C). If any future regulatory requirement
(from the FCC or other governmental entity) results in a material technical or financial change in
the pnoject, the recipient should submit associated dooumenLadon, and other materia|, an
app||uab|e, for review by the SVV|C to ensure coordination. Subgnant recipients must provide a
listing of all communications equipment purchased with grant award funding (plus the quantity
purchased of each item) to FDLE once items are procured during any periodic programmatic
progress reports.
69. Ballistic-Resistant And Stab Resistant Body Armor
SubQnant recipients that wish to purchase armor with JAG funds must certify that law
enforcement agencies receiving vests have a written "mandatory wear" policy in ffe± This
policy must be in place for at least all uniformed officers before funding can be used by the
agency for vests, There are no requirements regarding the nature of the policy other than it being
e mandatory wear policy for all uniformed officers while on duty. FAOs related to the mandatory
wear policy and certifications can be found eL
JAG funds may be used to purchase armor for an agenoy, but may not be used as the 50Y6
match for purposes of the Bulletproof Vest Partnership (BVP) program.
Body armor purchased with JAG funds may be purchased at any threat |eve|, make. or model
�om any distributor ormanufacturer, as long as the vests have been tested and found to comply
with applicable National Institute of Justice ballistic or stab standards and are listed on the N|J
Compliant Body Armor Model List (http�//nijQov). In addition, body armor purchased must be
American-made. The latest N|J standard information can be found at
70' BJAor FQLE Sponsored Events
The subonant recipient agrees to participate in 8JA,or FDLE-sponsored training evente, technical
assistance events, or conference held by FDLE orBJAor their designees, upon FDLE'sor BJA'a
request.
71. Expenses Related to Conferences, Meetings,Trainingm, and Other Events
The mubgnant recipient agrees to comply with all applicable |anm, regulations, po|iuies, and
guidance (including specific cost |innite, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences, meetingm,
troinings, and other evenb;, including the provision of food and/or beverages at such events, and
costs of attendance at such events. Information on pertinent |owe, nagu|etinns, po|icieo, and
guidance im available at '
72. Environmental Requirements and Energy
Forsubgronts in excess of $1UO.UOO. the eubgnant recipient must comply with all applicable
otsndards, orders, or requirements issued under section 306 of the Clean Air Act (42 U�S.C.
1857(h)). section 508 of the Clean Water Act (33 U.G.C. 1368). Executive Order 11738. and
Environmental Protection Agency regulations (4OCFR pert15).
The subgnant recipient must comply with Mandatory standards and policies relating to energy
efficiency which are contained in the state energy conservation plan issued in compliance with
the Energy Policy and Conservation Act(Pub. L04-1G3. 83Sbst. 871). ifany.
73. Other Federal Funds
The subQnantee agrees that if it currently has an open award of federal funds or if it receives an
award of federal funds other than this avvand, and those awards have been, are being, or are to be
used, in whole or in part, for one or more of the identical coat items for which funds are being
provided under this avvanj, the subgnantee will promptly notifv, in writing the grant manager for this
av/ard, and, if so requested by 0CJG seek a budget modification or change of project scope grant
adjustment notice (GAN)to eliminate any inappropriate duplication of funding.
74. Monitoring
The recipient agrees to comply with FOLE's grant monitoring guide|inau, pnoh000|s, and
pronedunae, and to cooperate with FDLE on all grant monitoring naqueots, including requests
related to desk revievvs, enhanced programmatic desk reviews, and /or site visits. The recipient
agrees to provide FDLE all documentation necessary to oomp|nha monitoring of the award.
Further, the recipient agrees to abide by reasonable deadlines set by FDLE for providing
requested documents. Failure to cooperate with FDLE grant monitoring activities may result in
sanctions affecting the recipient's awmrd, inc|uding, but not limited to: withholding and/or other
restrictions on the recipient's onoeaa to funds referral to the Office of the Inspector General for
audit revievv, designation of the recipient as a FDLE High Rick gnanhae, or termination of an
award(s)
75. Unmanned Aerial Vehicles
The recipient agrees that awarded funds may not be expended on unmanned oironsft, unmanned
aircraft syateme, or aerial vehicles (U8. U/\S. or U/YJ) unless the BJA Director certifies that
extraordinary and exigent circumstances exist, making them essential to the maintenance of public
safety and good order. Addidona||y, any funding approved for this purpose would be subject to
additional reporting, which would be stipulated by FDLE post award.
Administration
RESOLUTION NO. 267 -2007
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, DIRECTING STAFF TO ORGANIZE
EFFORTS TO SEEK OUT AND APPLY FOR APPROPRIATE GRANTS
TO OFFSET COSTS; WAIVING THE EXISTING REQUIREMENTS
THAT EACH GRANT APPLICATION BE INDIVIDUALLY "PROVED
BY THE BOARD PRIOR TO SUBMISSION AND AGAIN PRIOR TO
ACCEPTANCE OF THE AWARD WHEN THE AWARD DOES NOT
REQUIRE A MATCH BY MONROE COUNTY; AND MAINTAINING
ALL EXISTING REQUIREMENTS FOR GRANT APPLICATIONS AND
ACCEPTANCE OF GRANT AWARDS THAT DO REQUIRE A MATCH
BY MONROE COUNTY.
WHEREAS,Monroe County has been impacted by recent legislature and the subsequent
need to significantly cut budgets; and
WHEREAS, it is our desire to continue to provide outstanding public service responsive
to the needs of our citizens, community, and environment despite the impact of these budget
cuts; and
WHEREAS, currently, the Board must approve all applications for grants prior to
submission, which can cause a delay of up to six weeks, at times delaying the grant application
until the next submission cycle, as well as adding unnecessarily to the Board agenda;and
WHEREAS, it is unnecessary to delay acceptance of grants awarded to the County that
do not require any matching funds, again adding unnecessarily to the Board agenda; and
WHEREAS, our heightened focus on pursuing a wider variety of grant opportunities
requires improved coordination between Divisions and will result in a significantly increased
number of grant applications; now,therefore,
BE IT RESOLVED THAT THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY,FLORIDA, HEREBY:
I. Directs Division staff to coordinate grant opportunity research and application
submission with the Project Manager to the County Administrator,
1 Waives the requirement that grant applications be approved by the Board before
submission, and authorizes the County Administrator to manage grant application
submission approval and execution of related documents.
3. Authorizes the County Administrator to accept award of grants that have no match
criteria, and to execute related documents.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida. at a meeting of said Board held on the 18th day of July, 2007.
Mayor DiGennaro Yes
Mayor Pro Tem Spehar Yes
Commissioner Neugent yes
Commissioner McCoy Yes
Commissioner Murphy Yes
t 23t
ff li
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTYJFLORIDA
OLAAGE,Clerk
Mayor/Chairman
Deputy'
epu Clerk
MONROE COUNTY ATTO EY �'
7Jn�; k 3
VED AS TO G
r . �t
2ANN 0
COUNTY
Date p; p
CERTIFICATION FORM
Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements
Please read carefully,the Instructions(see below)and then complete Section A or Section B or Section C, not all three.
Recipient's Name: Monroe County DUNS Number: 073876757
Address: 1100 Simonton Street, Key West, FL 33040-3110
Grant
dive Housing Prevent Rec*diyib,9rant Number: 2Q14-JAGC-2347 I Award Amount: $18,780
Name and Title of Contact Person: Laura deLoach-Hartle, Grants Administrator
Tele hone Number: 305.292.4482 1 E-Mail Address: del oachhartle-lauraamonroecountv-fi.Qov
Section A—Declaration Claiming Complete Exemption from the EEOP Requirement
Please check all the following poxes that apply:
o Recipient has less than fifty employees. o Recipient is an Indian tribe, o Recipient is a medical institution,
Lj Recipient is a nonprofit organization. o Recipient is an educational institution, o Recipient is receiving an award less than$25,000.
1, [responsible of
certify that official],
[recipient] is
not required to prepare an EEOP for the reason(s)checked above,pursuant to 28 CX.R§42.302,
I further certify that [recipient]
will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of
services.
Print or Type Name and Title Signature Date
Section B—Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying
That an EEOP Is on File for Review
1j'a recipient ogc no,,has fifty or more employees and is receiving a single award or suhaward qf'$25,000 or more, but less than$500,000, then the
recipient agene'r,does not have to submit an EEOP to the 0(,R.for review as long as it certifies the following(42 Cl"R.§42305):
1, Roman Gastesi, County Administrator [responsible official],
certify that Monroe County BOCC [recipient],
which has fifty ormore employees and is receiving a single award or subaward for $25,000 or more, but less than
$500,000, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E. I further certify that within the last
twenty-four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable
federal law, it is available for review by the public, employees, the appropriate state planning agency, and the Office for
Civil Rights, Office of Justice Programs, U.S. Department of Justice. The EEOP is on file at the following office:
Calvin Allen, EEO Officer, Monroe County [organization],
1100 Simonton Street Ke West FL 3131�040
v L r
-Y [address].
Simonton
Roman Gastesi, County Administrator
r or
r ign lure tile
'�'c n",on
Print.or Type Name and Title.�p Signature
Section C—Deelaration Stating that an EEOP Short Form Has Been Submitted to the Office for Civil
Rights for Review
If recipient agency ha fifty or more emplQvees and is receiving a single award or suhaward of$500,000 or more,then the recipient agency must
send all EEOP Short Form to the OCR far review.
1, [responsible official],
certify that [recipient],
which has fifty or more employees and is receiving a single award of$500,000 or more, has formulated an EEOP in
accordance with 28 CFR pt. 42, subpt. E, and sent it for review on [date] to the
Office for Civil Rights,Office of Justice Programs, U.S.Department of Justice.
Print or Type Name and Title Signature Date
OMB Control No. I 12 1-0340 Expiration Date 05/31/2014
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
fir,
, -
r
',,,.= i, ,,ai�'�✓� rG,u�s'',%,,, r�i>i o jai' /:�i/j//��'%i�j�///ii/i�/%rri�/ /r//%/��� i/ �ii/O/r i/ r r j ii/ /ii r /
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
Signature:
Petrina mng,
Typed Name and Title:
Date:
i ///�/�%//�r �//���//a/ ✓i r r /i// %%�i,/ �/r/�r���, /;,%/r/�i�, %r/ji/%;o r�///%/� // r�r
Typed Name of Subgr ci nt: Monroe County
Signature:
Typed Name and Title: Roman Gastesi, County Administrator
Date: C B
i W
Typed Name of Imple ncy; Monroe Countv
Signature:
Typed Name and Title: Roman Gastesi County Administrator
Date:
Application Ref# 2014-JAGC-2347 Section#6 Page 1 of 1
Contract -JAGC-MONR---
Rule Reference 11 D-Mffi OCJG-005(rev.October 2005)