Item C23 �
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: December 11, 2013 Division: OMB
Bulk Item: Yes Z NoFl Department: Grants Administration
Staff person:
. Laura deLoach-Hartle
Ext:_4482
AGENDA ITEM WORDING: Authorization for the Mayor to execute a Memorandum of
Understanding with United States Fellowship ofFlorida, Inc., d/b/a Heron-Peacock
Supported Living: Supportive Housing Lo Prevent Recidivism Vf Adults with Mental
Illness 8k Substance Abuse project, for the period from Oct 1, 2013 through Sept 30,
2014.
ITEM BACKGROUND: Federal funds are provided through the Florida Department of
Law Enforcement. The Substance Abuse Policy Advisory Board (S4PAB) reviews
proposals and makes recommendations toBOCC for local funding ofprograms.
PREVIOUS RELEVANT BDCCACTION: Approval to apply for grant funds was given at
the July 2013 meeting. The Certificate of Acceptance for Sub-grant Award from FDLE
|s also Vnthe agenda for this meeting.
CONTRACT/AGREEMENT CHANGES: None.
STAFF RECOMMENDATION: Approval
TOTAL COST: $18,780 Indirect Cost: BUDGETED: Yes 0 No M
COST TDCOUNTY: $O SOURCE OFFUNDS: fDLE
DIFFERENTIAL OF LOCAL PREFERENCE:
REVENUE PRODUCING: Yes [lNoZ AMOUNT PER MONTH
YEAR
APPROVEDBY:COUNTY D�4B/PURCHASINGMANA{SE�4ENT ���~�'
� ~~ �� .`^�
DOCUMENTATION: INCLUDED: ETO FOLLOW: F� NOT REQUIRED: |l
DISPOSITION: ___ AGENDA ITEM #: ___
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: United States Fellowship Effective Date: 10/01/13
of Florida, Inc., d/b/a Heron Peacock
SuDDorted Living
Expiration Date: 09/30/14
Contract Purpose/Description: Funds provided through FDLE Agreement for the Supportive
Housina to Prevent Recidivism of Adults with Mental Illness & Substance Abuse Program.
Contract Manager: Laura del-oach-Hartle 4482 OMB/GranU Admin.
(Name) (Ext.) (Department)
for BOCC meeting on 12/11/13 Agenda Deadline: 11/27/13
CONTRACT COSTS
Total Dollar Value of Contract: $18,780 Current Year Portion: $18,780
Budgeted? Yes X No Account Codes: 125-06052-530490-GG1405
Grant: $18,780
County Match: $0
ADDITIONAL COSTS
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director YesF1 No[]
Risk Management YesFj NoEy �1
0,M.B./Purchasing YesD NoE� 4
County Attorney Yes[:] No[�
Comments:
OMB Form Revised 9/11/95 MCP #2
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM FUNDS
AGREEMENT
THIS AGREEMENT is made and entered into this 11th day of December, 2013, by and
between M0NROE COUNTY, a political subdivision of the State of Florida, whose address is
1100 Simonton Street, Key West, FL33O4O, hereinafter referred to aa "COUNTY," and
United States Fellowship of Florida, Inc., d/b/a Heron-Peacock Supported Living hereinafter
referred tVay "AGENCY."
VVITNESSETH
WHEREAS, the Florida Department ofLaw Enforcement has awarded a sub-grant of
Edward Byrne Memorial Justice Assistance to the COUNTY to implement the Heron-Peacock
Supported Living's Recidivism Prevention for Adults with Mental Illness and Substance
Abuse program; and
WHEREAS, the COUNTY is in need of an implementing agency to provide said
services under this Program; and
WHEREAS, the AGENCY is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Edward Byrne Memorial Justice
Assistance Grant funds to the AGENCY in accordance with the C[)UNTY'S application for the
Edward Byrne Memorial Assistance Grant.
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the AGENCY agree as follows:
I. TERM - The term of this Agreement is from October 1, 2013 through
September 30, 2014, the date of the signature by the parties notwithstanding, unless earlier
terminated as provided herein.
2. SERVICES - The AGENCY will provide services, in compliance with all
provisions, as outlined in the CUUNTY'S Edward Byrne Memorial Justice Assistance Sub-
grant Award, attached and made a part hereof (Attachment C).
3. FUNDS - Thetota| project budget to be expended by the AGENCY in
performance of the services set forth in Section 2 of this agreement shall be the total sum of
$18,780. All funds shall be distributed and expended in accordance with the Project Budget
Narrative as outlined in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions Vf those certain documents
entitled "State of Florida Office of Criminal Justice Grants Florida Department of Law
Enforcement Sub-grant Award Certificate and Application" and all |avva, rules and
regulations relating thereto are incorporated by reference (Attachment Q.
5. BILLING AND PAYMENT
(a) The AGENCY shall comply with the program and expenditure reporting
requirements for Byrne Grant funds. The AGENCY shall render to the COUNTY detailed
quarterly performance report not later than 7 days after the end of each quarter.
The quarterly performance reports must include response toall objectives included in your
project, as described in the Performance section in the grant agreement. Adetai|ed
narrative, reflecting on accomplishments, challenges, etc. is required as pad of this
quarterly report. The AGENCY shall render to the COUNTY, monthly itemized invoices,
not later than 30 days after the end of each month, properly dated, describing the
services rendered, the cost of the services and all other information required. The original
invoice shall be sent to:
Grants Administrator
11OO Simonton Street
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within thirty
(30) days of receipt of the correct and proper invoice submitted by the AGENCY.
(c) The County shall only reimburse subject to the funded amounts below, those
reimbursable expenses which are reviewed and approved as complying with Monroe County
Code of Ordinances, State laws and regulations and Attachment - Expense
Reimbursement Requirements. Evidence of payment by the PROVIDER shall be in the form
of letter, summarizing the expenses with supporting documentation attached. The letter
should contain a notarized certification statement. An example ofa reimbursement request
cover letter /s included as Attachment B.
6. TERMINATION - J-hisAgreernentrnaybeterrninated by either party aiany
time, with or without cause, upon not less than thirty (30> days written notice delivered to
the other party. The COUNTY shall not be obligated to'pa' for any services provided by the
AGENCY after the AGENCY has received notice of termination.
7. ACCESS TO FINANCIAL RECORDS - The AGENCY shall maintain appropriate
financial records which shall be open tothe public at reasonable times and under reasonable
conditions for inspection and examination and which comply with the Agreement
incorporated in Section 4 of this Agreement.
8. AUDIT - The AGENCY shall submit to the COUNTY an audit report covering the
term of this Agreement, within one-hundred twenty (120) days following the Agreement's
lapse or early termination and shall also comply with
'all 'provisions of the Agreement
incorporated in Section 4 of this Agreement.
9. NOTICES - Whenever either party desires to give notice unto the other, it
must be given by written notice, sent by registered United States mail, with return receipt
requested, and sent to:
FOR COUNTY: FOR PROVIDER:
Grants Administrator Richard Casey, Jr., Executive Director
1100 Simonton Street Heron-Peacock Supported Living
Key West, FL ]3O4O 67 Coco Plum Drive
Marathon, FL ]3O5O
Either ofthe parties may change, by written notice as provided above, the addresses or
persons for receipt ofnotices.
18. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the
Florida Department ofLaw Enforcement cannot be obtained or cannot be continued at
level sufficient to allow for the services specified herein, this Agreement may then be
terminated immediately, at the option of the COUNTY, by written notice of termination
delivered in person or by mail tO the AGENCY at its address specified above. The COUNTY
shall not be obligated to pay for any services provided by the AGENCY after the AGENCY has
received notice oftermination.
11. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services
pursuant to this Agreement, the AGENCY shall abide by all statutes, ordinances, rules, and
regulations pertaining to, or regulating the provision of, such services, including those now
in effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution nf
the State of Florida and Article 1 of the United States Constitution, which provide that no
revenue of the state or any political subdivision Sh8|| be utilized, directly or
indirectly,
in
aid
of any church, sect or religious denomination or in aid of any sectarian institution. Anyv|o|ation of said statutes, ordinances, rules, or regulations shall constitute a material breach
of Agreement immediately upon delivery ofwritten notice of termination to t =AGENCY. If the AGENCY receives notice of material breach, it will have thirty days in orderLo cure the material breach of the contract. If, after thirty /30\ days' the breach has notbeencuped, thecVntnac± wi|| autonaUca||ybeterniDated.
12. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement
shall assign this Agreement or any interest under this Agreement, or subcontract any of its
obligations under this Agreement, without the written consent of the other.
13. EMPLOYEEBTATUS - TheABENCYisanindependentcontractor' Pers
ons
employed by the AGENCY in the performance of services and functions pursuant to this
Agreement shall have no claim to pension' worker's compensation, unemployment
compensation, civil service or other employee rights or Pr|«i|�g�� granted O the { DUN�
'SoMce,s and employees either by operation of law or by the COUNTY.14. INDEMNIFICATION - The AGENCY agrees to hold harmless, indennnifv
defend the COUNTY, its commissioners, officers, employees, and agents against a/" any and and
all
claims, losses, damages, or lawsuits for damages, arising -' a||�g�d| o any
related to the provision of services hereunder by the AGENCY.
from, v arising from, o
15. ENTIRE AGREEMENT
(a) ltis understood and agreed that the entire Agreement of the parties is
contained herein and that this Agneernentsupersedes all oral agreements and negotiations
betweenthe parties relating to the subject matter hereof as well as any previous
agreements presently in effect between the parties relating to the subject matter hereof.
Agreement(b) Any alterations, amendments, deletions, or waivers of the provisions of this
sha|| be valid only when expressed in writing and duly signed by the parties.
INVVITNESSVVHEREOF, theparties to this Agreernenthave caused their nannemtobe
affixed hereto bV the proper officers thereof for the purposes herein expressed atM
County, Florida, on the day and year first written above. onroe
(SEAL)` ' BOARD {}F COUNTY COMMISSIONERS
ATTEST: AMYHEAVIDN, Clerk OFMONR[)E COUNTY, FLORIDA
By: Deputy Clerk
By:
United States Fellowship ofFlorida, Inc.,
d/b/
Title: �����L�T/LJC7Witness 7777777777777777=CMITt�_
APPROVED
ATTACHMENT
Expense Reimbursement Requirements
This document is intended to provide basic guidelines bo Human Service and Community-
Based Organizations, county travelers, and contractual parties who have reimbursable
expenses associated with Monroe County business. These guidelines, as they relate to
travel, are from the Monroe County Code of Ordinances and State laws and regulations.
A cover letter (see Attachment B) summarizing the major line items on the reimbursable
expense request needs to also contain the following notarized Certified statement:
"I certify that the above checks have been submitted to the vendors as noted and that the
attached expenses are accurate and in agreement with the records of this organization.
Furthermore, these expenses are in compliance with this organizaUon's contract with the
Monroe County Board of County Commissioners and will not be submitted for
reimbursement to any other funding source."
Invoices should be billed to the contracting agency. Third party payments will not be
considered for reimbursement. Remember, the expense should be paid prior to requesting a
reimbursement.
Only current charges will be considered, no previous balances.
Reimbursement requests will be monitored in accordance with the level of detail in the
contract, This document should not be considered all inclusive. The Clerk's Finance
Department reserves the right to review reimbursement requests on an individual basis.
Any questions regarding these guidelines should be directed to 305-292-3534.
Data Processing, PC Time, etc.
The vendor invoice is required for reimbursement. Inter-company allocations are not
considered reimbursable expenditures unless appropriate payroll journals for the charging
department are attached and certified.
Payroll
A certified statement verifying the accuracy and authenticity of the payroll expense is
needed. If Payroll Journal is provided, it should include: dates, employee name, salary or
hourly rate, total hours worked, withholding information and paid payroll taxes, check
number and check amount. If Payroll Journal is not provided, the following information
must be provided: pay period, check amount, check number, date, payee, support for
applicable paid payroll taxes.
Postage, Overnight Deliveries, Courier, etc.
A log of all postage expenses as they relate to the County contract is required for
reimbursement. For overnight or express deliveries, the vendor invoice must heincluded.
Rents, Leases, etc.
A copy mf the rental or lease agreement iSrequired. Deposits and advance payments are
not allowable expenses.
Reproductions, Copies, etc.
A log of copy expenses as they relate to the County contract is required for neirnbursarnent
The log must define the date, number of copies made, source document, purpose, and '
recipient. A reasonable fee for copy expenses will be allowable. For vendor services, the
vendor invoice and a sample of the finished product are required.
Supplies, Services, etc.
For supplies or services ordered, a vendor invoice is required.
TeUefax, Fax, etc.
Afax log is required. The log must define the sender, the intended recipient, the date, the
number called, and the reason for sending the fax.
Telephone Expenses
/\ user log Vf pertinent information must be remitted including: the party called, the caller,
the telephone number, the date, and the purpose of the call.
Travel and Meal Expenses
Travel expenses must be submitted on a State of Florida Voucher for Reimbursement of
Travel Expenses. Trovel reimbursement requests must be submitted and will be paid in
accordance with Monroe County Code of Ordinances and State laws and regulations. Credit
card statements are not acceptable documentation for reimbursement. If attending a
conference or meeting a copy of the agenda is needed. Airfare reimbursement requires the
original passenger receipt portion of the airline ticket. A travel itinerary is appreciated to
facilitate the audit trail. Auto rental reimbursement requires the vendor invoice. Fuel
purchases should be documented with paid receipts. Taxis are not reimbursed if taken to
arrive at o departure point: for example, taking a taxi from one's residence to the airport for
a business trip is not reimbursable. Parking is considered a reimbursable travel expense at
the destination. Airport parking during a business trip is not.
A detailed list of charges is required on the lodging invoice. Balance due must be zero.
Room must be registered and paid for bytraveler. The County will only reimburse the
actual room and related bed tax. Room service, movies, and personal telephone calls are
not allowable expenses.
Mileage reimbursement shall be at the rate established by ARTICLE X%VI, TRAVEL, PER
DIEM, MEALS, AND MILEAGE POLICY of the Monroe County Code of Ordinances. An
odometer reading must be included on the state travel voucher for vicinity travel. Mileage is
not allowed from a residence or office to a point of departure. For example, driving from
one's home to the airport for a business trip is not reimbursable expense.
Meal reimbursement shall be at the rates established by ARTICLE XXVI, TRAVEL, PER DIEM,
MEALS, AND MILEAGE POLICY of the Monroe County Code ufOrdinances. Meal guidelines
state that travel must begin prior to 6 a.m. for breakfast reimbursement, before noon and
end after 2 p.m. for lunch reimbursement, and before 6 p.m. and end after 8 p.m. for dinner
reimbursement.
Non-allowable Expenses
The following expenses are not allowable for reimbursement: capital outlay expenditures
(unless specifically included in the contract), contributions, depreciation expenses (unless
specifically included in the contract), ente �ainrnent expenses, fundraising, non-sufficient
check charges, penalties and fines.
ATTACHMENT
ORGANIZATION
LETTERHEAD
Monroe County Board of County Commissioners
Finance Department
5OO Whitehead Street
Key West, FL33O4O
Date
The following is a summary of the expenses for (Organization name) for the time period Of
to _______.
Check # Payee Reason Amount
101 Company Rent $ X,XXX.XX
102 Company Utilities XXX.XX
104 Employee P/R ending O5/14/01 XXX.XX
105 Employee P/R ending O5/28/O1 XXX.XX
/4> Total` ^ $ X,XXX.XX
(B) Total prior payments $ X,XXX.XX
(C) Total requested and paid (A + B) $ X,XXX.XX
(D) Total contract amount X,XXX.XX
Balance of contract (D �)
` ' $ X,XXX.XX
I certify that the above checks have been submitted to the vendors as noted and that the
expenses are accurate and in agreement with the records of this organization. Furthermore,
theme expenses are in compliance with this opgnnizution's contract with the Monroe County
Board of County Commissioners and will not be submitted for reimbursement to any other
funding source.
Executive Director
Attachments (supporting documentation)
Sworn to and subscribed before me this day of 20__
by who is personally known Lome.
Notary ruu//c Notary Stamp
ATTACHMENT
RECEIVED tM91 2013
FDLE
Business Support
01013 Department of Rick Scott, Governor
Law Enforcement Office of Criminal Justice Grants Pam Bondi,Attomey General
Gerald N1, Bailey Post Office Box 1489 Jeff Atwater, Chipf Financial Officer
www.b1le,mtatoy.ua
NOV 8 2013
The Honorable George Neugont
Mayor
Monroe County Board of Commissioners
110O Simonton Street
Key West, FL 33040-3110
Re: Contract No,2O14-JAGC-K00NR-3 E5-188
Dear Mayor NeuBent:
The Florida Department of Law Enforcement is pleased to award en Edward Byrne Memorial Justice Assistance
Grant to your unit of government in the amount uf$ 18.78O.00 for the project enhUod SUPPORTIVE HOUSING TO
K8
PREVENT REC|D|V|SOF ADULTS VY|TH&1ENTALILLNESS&SUBSTANCE ABUSE. These funds ahaUhe
Utilized for the purpose of reducing crime and impmvingpublic safety. A copy oythe-pp'—vedmubgnantapp|ioohon
with the referenced contractcontractnumber is ano|oamd for your file. All correspondence with the Department should u|weya
refer to the project number and title,
As you may be aware, information from oubgmnto and performance reports are currently provided to the Department
of Justice under the Performance Measurement Tool(PMT)and Federal
Funding Accountability
and Transpare
ncyAnt(FFATA)to meet current federal transparency requirements, However, the State of Florida^recently passed
legislation requiring all contracts, including grants for state or federal financial assistance, be provided to the
Department of Financial Services via the Florida Accountability ContractTmnki»g System(FACTS). This grantcontract and all subsequent correlating information including performance reports, expenditure reports, grant
amendm*nss, etc,are provided ho FACTS to meet requirements under Chapter 2013-54 and 2013-154 Laws of
Florida for transparency in governmentspending. If thisgran
agreement contains confidential o/exempt information
riot subject ba�iadosureundarUhepu�Ucmcorde| Chapter 1�8 F�
^ mm. m r . � .. (auohms1hemameaofpa�nnne|and
disclosure of equipment for oe�ainundemoveropenahona.'etc.that may result in officer names or other sensitive
information on grant documents and expenditure reports)please contact the Office nf Criminal Justice Grants for
information on requesting exemption from public records disclosure.
Please complete and return the enclosed Certification of Acceptance to the Office of Criminal Justice Grants within 30
calendar days from the date of award.This certificate constitutes offiuio|acceptance of the award and must be
received by the Department prior to the reimbursement ofany project expenditures. We look forward to working with
you on this project. Please contact Planning Manager Annamarie Whatley at(850)617-1250 if you have any
questions or we can be of further assistance,
Sincerely,
,~
Administrator
PTH/e|
Enclosures
uenvmo ^/nAmprity ^Reapeor ~ Quality
State of Florida
Office of Criminal Justice Grants
Florida Department mf Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
CERTIFICATE OF ACCEPTANCE OF SUBGRANT/Y@ARD
The subgrantee, through its authorized representative, acknowledges receipt and acceptance of subgrant award
number 2814-JAGC-N1ONF-3-Eb-188. in the amount of$ 18.78O.UU.for a project entitled, SUPPORTIVE HOUSING
TO PREVENT RECIDIVISM OF ADULTS WITH MENTAL ILLNESS&SUBSTANCE ABUSE,for the period of
10/01/2013 through 09/30/2014,to be implemented in accordance with the approved subgrant application, and subject
to the Florida Department of Law Enforcement's Standard Conditions and any special conditions governing this
aubAnent
(Typed NanTe and Title of OfficiEd)
Monroe County
(Name of Subgrantee)
November 27 2013
(Date ofAcceptance)
K4ONROE COUNTY XTTORNEY
APPROVED S TO FORM
ATTORNEY
Date
SUB{5RANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
^�
Date of Award� /\ /� �
� }c`~/
Grant Period: From: 1001/2013 TO: 09/302014
Project Title: SUPPORTIVE HOUSING TD PREVENT RECIDIVISM DF ADULTS WITH MENTAL ILLNESS&
SUBSTANCE ABUSE
Grant Number: 2014-JAGC-K4DNR-3-E5-188
Fadans|Fund& $ 1O.7O0.00
State Agency Match:
Local Agency Match: $0�0O
Total Project Cost: $ 18.780�00
CFOANumbec 10.738
Award is hereby made in the amount and for the period shown above of a subgrant under Title I of the Omnib
Crime Control �
|and8� SheetsAo of1S8B. P.L. 0O- 51.aammended and the AnUm '
Anti-Drug of1988usL
10O-G3O.tu the above mendonedaubQrontae and subject tn any a�au`adorapeda|oondiUone. ' �� �
This award is subject to all applicable rules, regulations, and conditions as contained in the Financial and
Administrative Guide for Grants, Guideline Manual 71OO1D. Office of Justice PmgmmaCommon �u|m�hr0<ub* d
Local Governments and A-8T.o/OMB Circulars A,11Oorf+1O2.ouapp|ioab|e andA�' �n1 in their eodnery |tiaa|sn
au�ecttoauchfu�herm/es.ragu|ahonoendpo|ideoaomaybereeaonab|yp—prescribed by Federal
em|
m
Government oonais,ewith the purposes and outhodP.L.
�ution��P9U-351. a` monded.
and PL1OO-O
This grant shall become effective on the beginning date of the grant period provided that within 30 days from the date
of award,a property executed Certificate of Acceptance of Subgrant Award is returned to the Department.
A�itho�rled Official
Petrina Tuttle Herring
Administrator
Date
( )This award is subject to special conditions(eKuohad).
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-County-wide
Subgrant Recipient
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: George Neugent
Title: Mayor
Address: 1100 Simonton Street
City: Key West
State: FL Zip: 33040-3110
Phone: 305-289-6039 Ext:
Fax: 305-872-9195
Email: neugent-george@monroecounty-fl.gov
Chief Financial Officer
Name: Amy Heavilin
Title: Clerk of Court
Address: 500 Whitehead Street
City: Key West
State: FL Zip: 33040-3110
Phone: 305-295-3130 Ext:
Fax:
Email: aheavilin@monroe-clerk.com
Application Ref# 2014-JAGC-2347 Section#1 Page 1 of 2
Contract 2014-JAGC-MONR-3-E5-188
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: George Neugent
Title: Mayor
Address: 1100 Simonton Street
City: Key West
State: FL Zip: 33040-3110
Phone: 305-289-6039 Ext:
Fax: 305-872-9195
Email: neugent-george@monroecounty-fl.gov
Project Director
Name: Laura Deloach-Hartle
Title: Senior Administrator-Grants& Special Projects
Address: 1100 Simonton Street
Room 2-285
City: Key West
State: FL Zip: 33040-3110
Phone: 305-292-4482 Ext:
Fax:
Email: deloachhartle-laura@monroecounty-fl.gov
Application Ref# 2014-JAGC-2347
Section#1 Page 2 of 2
Contract 2014-JAGC-MONR-3-E5-188
Rule Reference 11 D-l)M6 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
.... .. .wd, ..... ,
General Project Information
Project Title: SUPPORTIVE HOUSING TO PREVENT RECIDIVISM OF ADULTS
WITH MENTAL ILLNESS & SUBSTANCE ABUSE
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 10/1/2013 End Date: 9/30/2014
Problem Identification
The problem that we hope to help solve is that both locally and nationally, our jails/prisons are
containing a significant number non-violent mentally ill men and women
Monroe County Corrections reports that currently about 20%those in the Monroe County
Detention Center have some type of mental illness. Former Sheriff Bob Peryam has stated that,
"we're looking at reducing the population of folks with mental health issues, drug or alcohol issues,
or homeless issues. Many of these people do not need to be in jail."Guidance Care Center of the
Keys reports that the majority of people with mental illness are low-level, non-violent offenders
who are exhibiting in public symptoms of untreated mental illness. The Detention Center reports
that 80+% of those arrested have substance abuse problems.
A report entitled"More Mentally III Persons are in Jails and Prisons than Hospitals: A Survey of
the States". The report indicates that, "For every one mentally ill person in a hospital in the U.S.,
there are more than three in prisons". The report also asserts that 16%of those in prison have a
serious mental illness. This compares to a 1983 finding when the percentage was 6.4%. To
compound this, the 2010 National Survey on Drug Use and Health, Mental Health Findings,
reported that the use of illicit drugs in the past year was more likely among adults aged 18 or older
with past year any mental illness (25.8 percent) than it was among adults who did not have mental
illness in the past year(12.1 percent)This pattern was similar for most specific types of illicit drug
use, including the use of marijuana, cocaine, hallucinogens, inhalants, or heroin and the
nonmedical use of prescription-type psychotherapeutics. This makes it more likely that those with
mental illness will often come in contact with the criminal justice system.
Problem Significance
Heron-Peacock Supported Living provides stable, affordable supportive housing, in the"Housing
First" model, whereby housing is the critically required component in order to make recovery
successful. It has been shown that once people have housing they are more receptive to
participating in other programs to deal with mental health and substance abuse issues. In
addition, the supportive services we address mental health issues, improve life skills and develop
a treatment program that enables clients to remain clean and sober, and become a productive
member of our community. Information provided by the Monroe County Sheriffs Office indicates
that it costs approximately $80.00/day to maintain a prisoner in the County Jail. In addition, the
daily cost of a stay at FL Northeast State Psychiatric Hospital is approximately $233.00. By
contrast the average cost per day for our programs is$46.52,
Needs Assessment
The problem of incarceration of adults with mental illness and substance abuse, especially those
who are not major offenders, is very serious and is growing. Almost all jail inmates with co-
occurring mental illness and substance use disorders will leave
Application Ref# 2014-JAGC-2347 Section#2 Page 1 of 4
Contract 2014-JAGC-MONR-3-E5-
Rule Reference I ID-9 006 DCJG-005(rev October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
correctional settings and return to the community. In addition, Monroe Co ' iy one
�
Assisted Living Facility with a Mental Health License serving a total of 16 low-income clients (the
Heron)and only one housing facility with a total of 31 beds willing to take individuals with serious
mental illnesses and substance abuse (Peacock Apartments). Outreach, intake, and assessment
are core elements of our supported services. In fact, the problems of inappropriate incarceration
and its link to homelessness have become so epidemic that the federal Substance Abuse and
Mental Health Services Administration (SAMHSA) has identified major initiatives ?to divert
individuals with mental illness from the criminal justice system to mental health treatment and
appropriate supported services?. Heron-Peacock Supported Living is the only supported living
program of its kind in the County serving this population, providing housing with support services
to adults who are persistently and chronically mentally ill. By directing these type clients to Heron-
Peacock Supported Living and similar programs, whether through diversion upon entry to the
criminal justice system or at reentry, we can provide a cost effective, stable housing and the
supportive services necessary for successful community integration, therefore, decreasing the
likelihood of recidivism. Heron-Peacock not only offers a more effective recovery environment
than alternatives such as homelessness, correctional institutions, and State psychiatric hospitals,
they are considerably more cost effective. In fact, this past three years sixteen formerly
incarcerated clients were among those that moved from our program to independence in the
community and within that timeframe have not again entered the criminal justice system.
Project Summary (Scope of Work)
The proposed project, Supportive Housing to Prevent Recidivism of Adults with Mental Illness&
Substance Abuse will address the program area of, Prevention and Education. It will accomplish
this goal by providing housing and supportive services to men and women who are mentally ill,
with a history of both incarceration and substance abuse. We will educate and actively monitor all
program clients to promote successful mental health treatment, recovery from drug/alcohol abuse,
with the outcome being, a reduction in future incarcerations among program participants. Services
to clients include securing psychiatric services, case management, securing disability or other
financial benefits. This may include life skill planning, supported employment, referral to day
treatment programs, medication supervision, substance abuse counseling and/or treatment.
These services are provided by direct services staff; Site Managers; and, full/part-time Mental
Health Support Workers. These are the staff engaged daily with our clients in providing support,
referral and life skills. Historically and the anticipated result of continued funding for this activity is
to reduce or eliminate the reoccurrence of incarceration. This is achieved by initially placing the
client in the appropriate housing, either the Heron (Marathon)or Peacock Apartments(Key West).
This decision is based on client history, mental illness diagnosis and client needs. Once the target
Population has secured housing, which is the first and most significant barrier wellness and self-
improvement, we work with each client to develop an individualized personal growth plan and
provide the supportive services and referrals needed for the client to implement that plan. The
goal of this support is to stabilize and work to improve each client's"wellness" in light of their
particular mental illness and/or substance abuse issues. The expectation is that this client,while
having prior contact with the criminal justice system, will not return to incarceration or make a
successful transition from incarceration.
This program does not require the purchase of significant equipment.
Application Ref# 2014-JAGC-2347 Section#2 Page 2 of 4
Contract 2014-JAGC-MONR-3-E5
Rule Reference t 1D-9.006 OCJG-005(rev October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Application ReF# 2014-JAGC-2347 Section Pa_g_e3of4_
Contract 2014-JAGC-MONR-3-E5-
Ruit',Reference 11 D 9 006 OCJG 3-005(rev October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Section Questions:
Question: Does the Subgrantee receive a single grant in the amount of$500,000 or more from
the U.S. Department of Justice?
Answer No
Question: Does the Implementing Agency receive a single grant in the amount of$500,000 or
more from the U.S. Department of Justice?
Answer: No
Question: Part 1: In your business or organization's preceding completed fiscal year, did your
business or organization (the subgrantee) receive (1) 80 percent or more of your
annual gross revenues in U.S. federal contracts, subcontracts, loans, grants,
subgrants, and/or cooperative agreements; and (2) $25,000,000 or more in annual
gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants,
and/or cooperative agreements? If yes, answer"yes"or"no"to Part 2, below.
Answer No
Question Part 2: Does the public have access to information about the compensation of the
executives in your business or organization (the subgrantee)through periodic reports
filed under section 13(a)or 15(d)of the Securities Exchange Act of 1934 (15 U.S.C.
78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? If answer to
Part 1, above, was"no,"answer N/A.
Answer: N/A
Application Ref# 2014-JAGC-2347
Contract 2014-JAGC-MONR-3-E5-
Section#2 Page 4 of 4
Rule Reference 11 D-9.006 QCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
...... „e
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 005 - Drug Treatment Programs
State Purpose Area: A-Accomplishments: Includes any accomplishments during the
reporting period.
Activity Description
Activity: Assessment
Target Group: Adults- Male or female*
Geographic Area: Rural
Location Type: Community-based organization
_— Activity Description
Activity: Case Management
Target Group: Adults- Male or female*
Geographic Area: Rural
Location Type: Community-based organization
Activity Description
Activity: Counseling
Target Group: Adults-Male or female*
Geographic Area: Rural
Location Type: Community-based organization
Activity Description
Activity: Drug Testing
Target Group: Adults - Male or female*
Geographic Area: Rural
Location Type: Community-based organization
Address(es) :
Heron & Peacock
1320 Coco Plum Drive
Marathon , FL 33050
Activity Description
Activity: Mental Health Services
Application Ref# 2014_JAGC-2347 Section#3 Page 1 of B
Contract 2014-JAGC-MONR-3-E5-
Rute Reference 1 t D-9 006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
ts'-"_Mae o, .. e � ........arget Group: r fema
Geographic Area: Rural
Location Type: Community-based organization
Address(es) :
Heron & Peacock
1320 Coco Plum Drive
Marathon , FL 33050
Activity Description
Activity: Substance Abuse Treatment
Target Group: Adults- Male or female`
Geographic Area: Rural
Location Type: Community-based organization
Objectives and Measures
Objective: Al - Report on program accomplishments
Measure Part 1
Please briefly describe what your program's accomplishments will be. Please
include any benefits or changes to be observed as a result of JAG-funded activities,
such as program completion, or changes in attitudes, skills, knowledge, or
conditions. (500-character limit]
Goal: Our goal will be that all eligible clients(history of incarceration and history of
substance abuse), will not be arrested or return to be jailed/imprisoned while in our
program. It is our goal that at least 25%of eligible clients, (history of incarceration
and history of substance abuse), will move on to permanent housing during the term
of this program.
Objective: A2 - Report on usage of crimesolutions.gov Website
Measure: Part 1
Will you be using the crimesolutions.gov website?
Goal: No
Objective: A3- Report on subgrants from grantees other than FDLE
Measure: Part 2
If yes, enter grantee organization or agency name.
Goal: N/A
Measure: Part 1
Application Ref# 2014-JAGC-2347 Section#3 Page 2 of 6
Contract 2014-JAGC-M0LAR-3-E5-
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
� Are you a subreci ient of a JAG � � , ..P award from another JAG grantee(other than
FDLE)?An agency can be a primary recipient of a JAG award from BJA and a
subrecipient of a JAG award from another JAG award primary recipient. Do not
consider awards that you receive directly from USDOJ.
Goal: No
State Purpose Area: DT- Drug Treatment: clinical assessment; residential; day/night
treatment with community; outpatient group, individual, intensive, or
detoxification; addiction receiving facility; substance abuse detox.
(residential); in-home counseling; and aftercare.
Activity Description
Activity: Drug Treatment
Target Group: Drug Treatment
Geographic Area: Rural
Location Type: Community-based organization
Address(es) :
Heron & Peacock
1320 Coco Plum Drive
Marathon , FL 33050
Objectives and Measures
Objective: DT1 - Report on JAG funding allocated for providing drug treatment
Measure: Part 1
How much JAG funding has been allocated for providing drug treatment?Please
report in dollars($).
Goal: $18,780.00
Objective: DT2 - Provide a drug treatment program
Measure: Part 1
Will your program admit any participants to drug treatment programs?
Goal: Yes
Measure: Part 2
How many participants will be enrolled in the drug treatment programs?
Goal: 20
Measure: Part 3
Of those, how many will be NEW participants?
Application Ref# 2014-JAGC-2347 Section#3 Page 3 of 6
Contract 2014-JAGC-MONR-3-E5
Rule Reference 11D-9 006 OCJG•005(rev October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
(
Goal: 10
Objective: DT5 -Provide outpatient services
Measure: Part 1
Will JAG funds be used to provide outpatient services? Services received should be
based on actual attendance of participants in mandated activities.
Goal: Yes
Measure: Part 2
If yes, please enter the number of sessions for outpatient services drug treatment
participants will receive. To calculate this number, determine the number of
outpatient service sessions that each participant will receive. Then add the number of
sessions for each participant together to determine the total number of sessions to
be delivered. Include any participant who will receive outpatient services, regardless
of whether that person will complete the program, exitwithout completion, or remain
enrolled_
Goal: 7300
Objective: DT6 -Test participants for alcohol or illegal substances
Measure: Part 1
Of those to be enrolled in drug treatment programs for at least 90 days, please enter
the number of participants who will be tested for the presence of alcohol or illegal
substances.
Goal 20
Measure: Part 2
Of those to be enrolled in drug treatment programs for at least 90 days, please enter
the number of participants who will test positive for the presence of alcohol or illegal
substances.
Goal: 6
Objective: DT7 - Report the number of drug treatment participants who successfully completed
the program
Measure: Part 1
How many drug treatment program participants will successfully complete all
program requirements?The number entered should represent only those participants
who will successfully complete all the requirements of the program.
Goal: 15
Measure: Part 2
How many drug treatment program participants will unsuccessfully complete the
program? The number entered should represent only those who will fail to
successfully complete the program for voluntary reasons (e.g., arrests,
Application Ref# 2014-JAGC-2347 Section#3 Page 4 of 6
Contract 2014-JAGC-MONR-3-E5-
Rule Reference 11D-9.006 OCJG-005(rev October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
�oe o., m.m. ., .,�
program violation, etc.) �ro
Goal 5
Application Ref# 2014-JAGC-2347 Section#3 Page 5 of 6
Contract 2014-JAGC-MONR-3-E5-
Ruie Reference 110-9 006 OCJG-005(rev October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Section..:..._...
Questions.
Question: If"other"was selected for the geographic area, please describe.
Answer: N/A
Question: If"other"was selected for location type, please describe.
Answer: N/A
Application Ref# 2014-JAGC-2347
Contract 2014-JAGC-MONR-3-E5-
Section#3 Page 6 of 6
Rule Reference I ID-9 006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR/Vendor Number: 596000749
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $18,780.00 $0.00 $18,780.00
Expenses $0.00 $0.00
$0.00
Operating Capital $0.00 $0.00
Outlay $0.00
Indirect Costs $0.00 $0.00 $0.00
--Totals -- $18,780.00 $0.00 $18,780.00
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated income(PGI) ? No
Application Ref# 2014-JAGC-2347 Section#4 Page 1 of 3
Contract 2014-JAGC-MONR-3-E5-
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Budget Narrative: ......�.w
Contractual Services:
Heron-Peacock Supported Living will provide approximately 1,494.04 service hours to clients. The
services are aimed a preventing substance abuse and recidivism amoung its mentally ill clients
and will include intake and assessments, case management, daily and vocational skills, drug
testing, counseling and recovery.
Services will be provided by Site Managers, and Mental Health Workers.
Unit: 1 Service Hour
Unit Cost: $12.57
Units to be provided: 1,494.04
Unit Cost Budget: 1,494,04 units x$12,57 = $18,780
Budget: $18,780
CONTRACT:
Monroe County will execute a contract with US Fellowship DBA Heron-Peacock Supported Living
for the period of October 1, 2013 through September 30, 2014 to cover the grant period. A copy of
the executed contract will be sent to FDLE.
Application Ref# 2014-JAGC-2347
Contract 2014-JAGC-MONR-3-E5-
Section#4 Page 2 of 3
Rule Reference I ID-9-006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
.w.
Section Questions:
Question: If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer N/A
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: N/A
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriffs office.
Answer N/A
Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g, percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: N/A
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: Unit Cost Budget Basis:
Salaries and Benefits:
Site Manager, Salary & Benefits = $5,000
Site Manager, Salary & Benefits= $5,000
F/T Mental Health Worker= $5,000
P/T Mental Health Workers =$3,180
Supplies:
Drug Test Kits= $600
Total Budget: $18,780
Total Units: 1,494.04 (approx.)
Total Cost Per Unit: $12.57 (rounded)
Unit Cost was established by the contracted service provider,
Application Ref# 2014-JAGC-2347
Section#4 Page 3 of 3
Contract 2014-JAGC-M0NR-3-E5-
Rule Reference 11D-9 006 OCJG-005(rev.October 2005)
Florida Department of Law Enforcement
Office of Criminal Justice Grants
Post Office Box 1489 Tallahassee, Florida 32302-1489 (850)617-1250 criminals«h eca fdle state fl us
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
STANDARD CONDITIONS
SFY2014 JAG Standard Conditions P
Rev. 09/2013 age 1 of 22
Conditions of agreement requiring oompdxance by units of local government (subgnsnt recipients),implementing agencies, and state agencies upon signed acceptance of the su-"nantaward appear i"unmoecmn, uPon approval of this eubgnant, the approved application and thefollowing terms of'condmons will become binding, Failure to comply with provisions of this agreement will naou|t in»equred corrective action up
to and including project costs being disallowed and termination of the
pnoject, as specified in item 18 of this section.
�. All Subgnant Recipients must comply with the financial and administrative requirements set in the current edition of the U.S. Department of Justice` Office of Justice Programs(OJP) Financial Guide (Financial Guide)
inancial!luide/index.htm) and
the Edward Byrne Memorial Justice Assistance Grant (JAG) program guidance
(WVVW.bia-gov/P[29ramDetails.,aspx?Program ID=59 ) as well as Federal statutes, regulations,
policies, guidelines and requirements and Florida laws and regulations including but not
limited to:
° Florida Administrative Code, Chapter 11D-9' "Edward Byrne Memorial State and Local
Law Enforcement Assistance Formula Grant ProQnamm":
° Office of Management and Budget(OK0B)Circulars:
u A'21 (2 CFR 22O)."Cost Principles for Educad
o A-D7 (2CF8225) ^'ComtPhncipleefor Stat� Local
Institutions"—
o A-1U2^ "/�rantaa'dCoopesutiveAQre�n�m—` -oca/ �nw |nmmnTrb�| C)overnrnenbn"
.. '/,s=ooState and Local Governmen1s''
o A-110 (2 CFR 215)' "Uniform -Administrative Requirements for Grants and
Cooperative Agreements"
o /\-122 (2CFR23O),"Cost Principles for Non-Profit Organizations"
o A-133, "Audits of States, Local Governments, and Non-Profit Organizations"
° Code of Federal Regulations:
o 2 CFu1/5.1 5(b), "Award Term for Trafficking in Persons"
o 2UCFR28. "Equal Treatment for Faith-Based Organizations"
o 28 CIFR 66' ''U.S. Department of Justice Common Rule for State And Local
Governments"(Common Rule)
o 2OCFR83. "Govern ment-WideRequirements for Drug-Free Workplace(Granba)'^
o 28 CFR1O, 22, 2J. 38, 35'42.G1, and G3
� Public Law 109'162, Title XI—Department of Justice Reauthorization, Subtitle B--| i
the DepartentofJusd Grant nant Programs,
mnm Chapter 1--Assiatin L� Enforcementa»d
mnpro« n�
Department
Criminal Justice Agencies, Sec. 1111 Merger of Byrne Grant 'y rLawEnforuarnentB|ockGrentpnoQramm: Arann and Local Law
� .
° United States Code:
o 42 U.S.C. 3711 etaeq "Omnibus Crime Control and Safe Streets Act of1gW8"
° State of Florida General Records Schedule SS1-SL for State and Local Government
Agencies:
2. Requirements for Contractors ofSubgrant Recipients
The mubgnsntrecipient assures the compliance of all contractors with the applicable provisions of
Title | or the Omnibus Crime Control and Safe Streets Act of1QO8aa amended (42USC 3711
et seq. at - .the provisions of the current -edition of the Office of Justice
Programs Financial Guide
- - naric ); and all other
3. Allowable Costs
a� Allowance for costs incurred under the oubgrard shall be determined according to the general
principles and standards for ae|euhad cost items set forth in the Office of Justice Programs
Financial Guide, U.S. Department of Justice Common Rule for State And Local Governments
and federal DK88 Circular A-87. ''Cost Principles for State, Local and Indian Tribal
/�uvernmenhs.^orD/NB Circular A-21. "Cost Phncip|eefor Educational |nsUtudons."
b, All procedures employed in the use of federal funds for any procurement shall be according
to U.S, Department of Justice Common Rule for State and Local Governments or OMB
Circular A-11O. or OMB Circular A'1O2. and Florida law to be eligible for reimbursement,
4. Reports
a Project Performance Reports
(1) Reporting Time Frames: The aubgnant recipient ehe|| submit Quarterly Project
Performance Reports ba the Florida Department of Law Enforcemant hereafter known as
the Depo�mentwithin fifteen (15) days after the end mf the repo�iny` period lnaddition
if the subOrant award period is extended beyond the "original"' project period, additiona'
OuadedyPn�eotPe�ormanoeRepo�smhoUbesubmi�ed, u ' /
Failure to submit Quarterly Performance Reports that are comp|ete accurate, and timely
may result inaanchono. oe specified in item 18. Pe�ormanoeof Agreement Provisions.
(2) Report Contents: Performance Reports must include a response(oall objectives included
in youraubgnant. A detailed response /s
re
quired in the narrativeportion for yes/nopedbnnanoe objectives, The narrative must also reflect on
aocompUshmerits for the
quarter and identify problems with project implementation and address actions being
taken to /aaVhe the problems, Additional information may be required if necessary to
comply with federal reporting requirements.
(3) Submission: Performance Reports may be submitted by the Project Dinechzr Application
/monaOer. orPe�nrmanceContacts.
'
b, Financial Reports
(1) Project Expenditure Reports
(a) The subgrant recipient shall have e choice of submitting either a Monthly or a
Quarterly Project Expenditure Report to the Department Project Expenditure
Reports are due thirty (30) days after the end of the reporting period In addition, if
the aubgnantaward period is extended, additional Project Expenditure Reports ||
be submitted.
(b) All project expenditures for reimbursement of subgnent recipient costs shall be
submitted un the Project Expenditure Report Forms prescribed and provided by the
off/oe of Criminal Justice Grants ([>CJ8) through the 8ubgrant Information
Management ON-line(S|K4DN) system.
(o) All Project Expenditure Reports shall be submitted in sufficient detail for proper pre
-
audit -
(d) Before the "final" Project Expenditure Report will be processed, the subgront
recipient must submit to the Department all ~
outstanding project n* o�a and must
have satisfied all special conditions. Failure to uomp|y vvi°'vthe above provisions
»
shall result in forfeiture ofreimbursement.
(e) Reports are tobe submitted even when no reimbursement is being requested.
SFY2O14 JAG Standard Conditions
RevU5N2O13 Page3of2Z
dl The report must be electronically signed by the oubgnant recipient orimplementing
agency's Chief Financial Officer or the Chief Financial Officer designee,
(2) Financial Closeout Audit
(a) The Financial Closeout Audit shall be submitted to the Department within forty-five
(45) days of the eubgnant expiration date,
(b) The Financial Closeout Audit must be electronically signed by the subgmant recipient
or implementing agency's Chief Financial Officer or the Chief Financial Officer
designee.
(3) Project Generated Income(PG|)
(a) If app|ioab|e, the oubgnant recipient shall submit Quarterly PG| Earnings and
Expenditures Reports to the Department within thirty (30) days after the end of the
reporting period covering oubgrant project generated income and expenditures
during the previous quarter. If any PG| remains unspent after the aubgnsnt ends, the
subgnant recipient must continue submitting quarterly P81 reports until all funds
are
expended. (See Item 11' Program Income.)
(b) PGI Earnings and Expenditures reports must be electronically signed by the subgrant
recipient or implementing agency's chief financial officer or the chief financial officer's
designee.
c Other Reports
The aubgoant recipient shall report to the Uniform Crime Report and other reports as may be
reasonably required by the Department.
5. Fiscal Control and Fund Accounting Procedures
a All expenditures and cost accounting of funds shall conform to the Office of �usJ d
Programs Financial Guide. the Common Rule, and OMB Circulars A 21 �,87 ond 1ce
orA-1U2 as applicable, in their entirety. - ' ' *-/ u'
b� The subgront recipient ia required to establish and maintain adequate accounting systems
mnd"� financial records and to accurately account for funds awarded to them As mubgrant
,ec/pien/, you must have e financial management system in place that is able to record and
report on the nsoeipt, obligation, and expenditure of grant funds An edequu" �e �ccounbn
system fora subgrant recipient must be able to accommodate a 'fund and account structureg
to separately track receipts' expenditures' assets, and liabilities c�
aubgrantrecipinntu, es for programs, and
o, All funds spent on this project shall be disbursed according to provisions of the projectqud gecasapprovedbytheDepartment,
d� All funds noti spent in accordance vviththis agreement ohaUbe subject to repayment bythe
6. Payment Contingent on Appropriation and Available Funds
The State of Florida's performance and obligation 0a pay under this agreement iscontingent
an ennua| appropriation by the Florida Legislature. Furthermore, the obligation of the State of
Florida to reimburse subguant recipients for incurred costs is subject 10 available federal
SFY2Q14 JAG Standard Conditions -------
Rev, Og/2813 Pag�4of2�
7. Obligation mfSubgord Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective —de� or
subsequent to the termination date, of the subgnantaward period. Only project
oc cocosts —incurred' on
or after the effective dote, and on or prior to the termination date of the s"bgnant recipi
ent's
� � 'm
project are eligible for reimbursement. All payments must be completed within thirty (30) of
the end of the aubgnsntpehod. «uy�
8. Advance Funding
Advance funding may be provided to a aubgnsnt recipient upon a written request to the
Department. The request must be electronically signed by the subgrant recipient or implementing
agency's Chief Financial Officer or the Chief Financial Officer designee.
8. Trust Funds
a The unit of local government must establish o trust fund in which to deposit JAG funds.
�
b The account may earn interest, but any earned interest must be used for program purposes
and expended before the federal grant period end date Any unexpended interest
remaining at the end of the federal grant period must be submitted to the Office of Criminal
Justice Grants for transmittal tu the Bureau of Justice Assistance.
10, Travel and Training
The ouat of all travel shall be reimbursed according to the aubgnant recipient's written travel
Policy If the oubgrani recipient does not have a written travel po|ioy, cost of all travel vxi||
reimbursed according ho State ofFlorida Travel Guidelines§ 112.081. Fla. SteL be
11. Program Pr In
come
e. All income generated as direct result ofe subgnant project shall be deemed program
income.
b, Any project that will potentially earn PG| must submit an Earnings and Expenditures Report
co report how much PG| was earned during each quarter. A report must be submitted each
quanereven if no PG/ was earned or expended. P(]| Earnings and Expenditures reports
must be electronically signed by the subgnmnt recipient or implementing agency's Chief
Financial Officer or the Chief Financial Officer designee,
c� PB| expenditures require prior written approval from the Office of Criminal Justice Grants.
Program income must be used for the purposes of and under the conditions applicable
to
the award, If the cost is allowable under the federal grant program, then the cost would
allowable using program income. PG| budget requests must besigned by the submoe
recipient or implementing agency's Chief Financial Officer or the Chief Financial ��mo�
designee.
Officer
d, Program income should be used as earned and expended as soon as possible. Any
u//expend eu PC]| remaining at the end of the federal grant period must be submitted ioe d �
OCJ(� for transmi�o/hz the Bureau of Justice�\soimtance. u o
12. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment
of consultant when the consultant's rate exceeds $450 (excluding travel and subsistence costs)
per � d
�,Qnnouroay� A detailed must be submitted to and approved by FOLE prior to
obligation or expenditures of such funds. Approval ahail be based upon the contract's
compliance with requirements found in the Financial Guide. the Common Rule, and in applicable
state statutes, The Department's approval of the subgnant recipient agreement does not
constitute approval of contracts. If consultants are hired through a competitive biddi
process (not sole aource). the$45O threshold does not apply.
ng
'------
SFY2O14 JAG Standard Conditions -- --
Rev, 09/2013 page SofZ�
13' Property Accountability
a. The subgnart recipient agrees to use all non-expendable property for criminal justice
purposes during its useful life or dispose ofit pursuant to§ 274. Fla. StaL
b� The oubgnant recipient shall establish and administer a system to protect, preserve, use
maintain and dispose of any property furnished to it by the Department or purchased
`
pursuant to this agreement according to federal property management standards set �forth in
the Office of Justice Programs Financial Guide, U.S. Depart Justice Department b "
State and Local Governments or the federal vN«8 Circular A 11U Common Rule for
This obligation continues as long as the -ubgrant orA' O2' as applicable,
notwithabsndinyoxpimabonof1hisagneemenL recipient retains the property,
14. Ownership of Data and Creative Material
Ownership of material, diaooveheo, inventiona, and results developed, produced ordisoove d
subordinate to this agreement is governed by the banna of the O`'''ce of Ju`utioe P »e
Financial Guide (as amended)` and the U.S. Department ms men� ofJusti C n�gema
Local Governments, or the federal OK8B C�no. 0|arAr11QorAr1O2 Common Rule
. asapphcob|e.
15. Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to repnoduoe
publish, orotUewviseuxe. andauthor�eothemhouee. horfedene|governmentpurpuoes: '
e. The copyright in any work developed under on award nrmubaword. and
b. Any rights of copyright to which a eubgnant recipient or mubrecipient purchases ownership
with support funded under this grant agreement.
16. Patents
If any program produces pmb*nhsb|e items, patent
- hOhta' processes, or inventions, in the such facts must Ue promptly and fully
reported Lo the awarding agency.
u Unless there is o prior agreement between the aubgnant recipient and the Department on
disposition of such items, the Department may determine whether protection on the invenU
ordiocoveryvv||| beaought. on
b, The Department will also determine how rights in the invention or discovery
under any patents issued) willwill »be allocated and administered i order to protect the public
oco»ery (induding rights
interest consistent with "Government patent Policy" (''preoiden[» Memorandum for Heads of
Executive Departments and Agencies," dated August 23
{�overnmentpaUantpo|icy. aophnk*din 36- Federa| Regi�er1GB' /�//' and statement of
16839),
o, Government regulations have been issued in Title 37 CFR Part4O1 by the U.S. Department
ofCommeroe.
17. Publication or Printing ofReports
The subgoant recipient shall submit for review and approval one copy of any curricula, training
"= eoa/= written
web site content through funds from this grant at least thirty (30) days prior to the targeted
u�ue}
dissemination �
gate The subgnantea understands and agrees that any training materials
uc,emp�o or delivered with grant funding must adhere to the OJP Training Guiding Principles for
`^."..^ees and nuoQnanrees available at
All materials publicizing or resulting from award activities shall contain the following statements:
"This project was supported by Grant No. [contact the Office ofCtimina/Justice Grants for award
numbed awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a
component of the Office of Justice Pmgnema. which also inc|udeotheBueeuofJuahca3taUmd«�'
the National |nati�u�e of �uodoe. the Office of Juvenile Justice and Delinquency Prevention,
Office for Vl�imo of Crime, and the Office of Sex Offender Sentencing, Monitoring, Apprehe''"ma
i
xeQm!enng. and Tracking. Points nf view or opinions in this document are those o"1heauth ''�uronu
do not neceuoad official
18. Audit
a. Subgront recipients that expend $500.000 or more in u year in federal awards ohe||
ha
ve for that yeer The audit Shall be performed in with the federal OMB Ciruu|arA'133 and other applicable federal |a~. /heoontractforthim agreement shall be identified in the Schedule of Federal Financial Assistance the subject audiL The contract shall be identified as federal funds passed through theF|orida Department of Law Enforcement and include the contract number' CFD~ xumoer'award amount, contract period, funds received and disbursed, When applicable, thesubgnant recipient shall submit an annual financial audit that meets the requirements of 11�45. F|u� Sk-� ' 'De�n|dono; dudes; authori\|'u reports; rules,"; § 215.97. Fla. SbaL^ kohda Single Audit Act"; and of the
Auditor General, Chapter 10550 ^Looa|
Governmental Entity Audits" and Chapter 1O�O5O. "FloridaSingle
Audit Audits `m prof
rof/t
andFopPm�tDrganizations.^
b, A complete audit report that covers any portion of the effective dates of this agreement must
be submitted within 30 days after its completion, but no later than nine (Q) months after the aaubtperiod. In order to be complete, the submitted report shall include any manage/ e/u/eoere /asuadsepanate|yandmanagement'smvittmnrenponsetuoU �ndings' both audit report management letter findings.Department, reports will not be
Incomplete audit
accepted by the
u, The aubgrant recipient shall have all audits completed by an Independent Public A000un Ac
countant
t
(IPA). The IPA shallbe either Certified Public Accountant ora Licensed Public Ac
countant.
d. The
subgnsnt recipient shall take appropriate corrective action within six (5) months ufthe
is
sue date of the audit report in instances of noncompliance with federal |�we d
regulations,
�n
e. The subgnant recipient ehoU ensure that audit working papers are made available to th
Department, or its deoignee, upon request fora period of three (3) years from the date the
audit/epo�im iesued, unless extended in writing by the Department, e o
f. Subgnant recipients that expend less than G500.000 in federal awards during a fiscal year are
exempt from the audit requirements of OMB Circular A-133 for that fiaoe| year, In this case written notification, which can be in the form of the "Certification of Audit Exemption" form'
shall be provided to the Department by the Chief Financial Officer,Officer, ordeoiynee that the
suognant recipient is exempt. This notice shall be provided to the Department nee,
�h e
March 1 following the end of the�aoa| year, /', / �n
g If'this agreement is closed out without an audit, the Department reserves the right to recover
any disallowed costs identified inon audit completed after such closeout,
h� A scanned coPy of the completed audit reports ora link to the electronic audit report should
oe sent via email to criminal
or mailed ho the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
Post Office Box 148Q
------
5FY2O14 JAG Standard Conditions
Rev. 09/2013 Page 7 of22
Tallahassee, Florida 323U2-148Q
19. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the
suognsnt recipient, the oubgnantneoipienya consultants and suppliers, or both the Departmentshall�h� impose sanctions it deems appropriate including withholding payments a
yments ' ndoanceUotion
termination,termination, orsuspension of the agreement in whole or in part. such ch event, the Depa�ment
'
aheUnodfythe oubDnant recipient of its decision thi�y (3O) days ir advance
such sanction, - ^'~~~sanction, The subgnant recipient shall be paid only for — sem�'~=s sahofautoh|«
performed prior to the effective date of such sanction. y
M Commencement mfProject
a, |fa project io not operational within SO days of the original start date of the award period the
aubQnant recipient must report by letter to the Department the steps taken to initiate the
the
project, the reasons for delay, and the expected start date.
b |fa project is not operational within 9O days o/the original start date of the award period the
oubgrant recipient must submit a second abatement to the Department explaining the
the
implementation delay.
o, Upon receipt of the ninety (QO) day letter, the Department shall determine if the reason for
delay in justified or shaU, at its discretion, unileUsna|k/ terminate this agreement and re-
obligate subgnsntfunda to other Department approved projects. The Department, where
warranted by extenuating circumstances, may extend the starting date of the pn� ` pa project past the
ninety (QO) day peh written
21. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by
reason of any failure in performance of this agreement according to its harms (including any
failure by the aubgnant recipient to make progress in the execution of work hereunder which
endangers such performance) if such failure arises out ofcauses beyond the control and
without the fault or negligence of the subgrant recipient. Such causes include, but �na t
limited to, acts of God orufthe public - itsactsof the governmenteither sovereign
or contractual capacity, fires, floods, epidemics, quarantine restrictions strikes �ei
embargoes and unuauaUysevere weother but ' / ' gnr
beyond the control and without the fault or 'negligence
e»e�=..�cu/ �co�� �he tai|ure ho perform shall be
u/euuognanzreu/p/enL
b� If failure to perform is caused by tsi|una of consultant to perform or make progress, and if
such failure arises out ofcauses beyond the control ofoubg/ant recipient and oonau|be m� a d
without fault or negligence of either of tham. the onbgnant recipient shall not be deemed
-n
default, unless-
meo in
Supplies o/ services to be furnished by the consultant were obtainable from other
sources,
(2) The Department ordered the subgnant recipient in writing to procure such supplies or
services from other sources, and
(3) The subgrent recipient failed ho reasonably comply with such order.
n Upon request of the aubgnant recipient. the Department shall ascertain the facts and the
extent of such fai|ure, and if the Department determines that any failure to perform was
occasioned by one or more said causes, the delivery schedule shall be revised accordingly.
22. Written Approval of Changes in this Approved Agreement(Grant Adjustments)
m Subgrent recipients must obtain prior approval from the Department for major substantive
changes such as changes in project ootivides, target popu|ations, service providers,
SFYZO14 JAG Standard Conditions -
Rev, O9/2O13 poge8of�2
implementation nchedules, project director, and designs or research plans set forth in the
approved agreement and for any budget changes that will transfer more than 10% of the total
' budget between budget categories.
b 8ubgnant recipients may transfer up to 1096 of the total budget between current approved
budget categories without prior approval as long as the funds are tnansferred �o ' n existing
line item,
a axs ng
o, Under no circumstances can transfers of funds increase the total budgeted award,
d Requests for changes to the oubgrent agreement must be electronically signed by the
recipient eopiientor}mp|emanUnQogency'ochiofot5uia|ortheohiefoDicioysdeeignee.
e� Any certifications required for the requested changes, such as Sole Source, ADPJue/ificaUon. Privacy Certification forms` and Confidential Funds certifications, must besigned by the aubgnani recipient or implementing agency chief official or someone vithfonna|. writLensignatureeuthorityfortheief official,
23' Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes
d/sagreemento, or questions of fact arising under this agreement and shall distribute its
`
response toall concerned parties. The oubOnant recipient shall proceed diligently with the
�
b. |f the subQmntrecipient appeals the Department's deuioion Lheappeal also shall be made in
writing within twenty-one (21) calendar days b) the Department's clerk (agency o|erk) The
euognynzremp|en�aright to appeal the Depa�menYa �
decision
ia contained in § 12O Fla. Stat
and in set forth /n Rule 28-106.104. Florida Administrative Code, 'FaUuna z� '
appeal within this d �meamenonodtub*aawaiverofp—' isunder§ 12O. F|a. 6ha� o
24. Conferences and Inspection ofWork
Conferences may be held at the request of any party to this agreement. At any time a
u�.resennanveof the Depa�ment. of the U.S. Depo�mentofJuedoe or the Auditor General of� �e of Florida, have the right of visiting the project site to moni—r inspect asse o z a
StatePenormedonderthiaoQreement. = ' as work
25. Access toRecords
a The Florida Department of Law Enforcement, the Auditor General of the State ofF|orida the
�/S uapa�mento[ Jusdoe. the U.S. Comptroller General or any nf their duly authorized
representatives, shall have access to bookm, documents, papers and records of aubra 1
reopi /ent, implementing agency and contractors for the PurP»se o� �ud|Y �nd examination
g n
according to the Financial Guide and the Common Rule.
b The Department reserves the right to unilaterally terminate this agreement if the sub t
'eo/p/ent, implementing agoncy, or contractor refuses to allow public access to all d gran
papers, letters, or other materials subject to provisions of § 119 F|e Sbat mcuments'
received by the xubgrantnedpientor its contractor inoonjuncdonwi'hth| ' �»� made or
� aeQreemenL
o, The subgrant recipient will give the awarding agency or the General Accounting 0Mioe
through any authorized representative, access to and the right to examine all '
electronic records related to the financial assistance.
paPer or
26. Retention ofRecords
'The aubgrant recipient shall maintain all records and documents for o minimum o[five (5) years fro u`e date or the Uno|�nanoia| statemen��ndbeevai|ab|mforaudit�ndpub|iodisdoaune m
_______ upon
GFY2D14 JAG StondardCond
Rov. 09/2013 Page yur22
of duly authorized persona, The subQrant recipient shall comply with State of Florida General
Records Schedule GS1-SL for State and Local Government Agencies:
27, Personnel Changes
Upon implementation of the pnoject, in the event there is e change in
Chief Officials for the
recipient or Implementing Ayancy, project staff must notify the help desk for FuLE'soonline grants management system, S!KDN (Subgnant Information Management Online) so thatthe organization can be updated inS|NON If the project director changes, e grant adjustmentmust be entered /n S|KON to reflect the change.
28. Background Check
Whenever a background screening for employment or a background security check is required by
law for employment, unless otherwise provided by |ew. the provisions of 435 Fla. Stat shall
' �
a, All positions in programs providing oans to ohi|dren. the developmentally disabled— o rvulnerable adults for 15 hours ormore per week- all permanent and temporary employee of the central abuse hotline; and all persons working under contract who haveacoess to abuse records are deemed to be persons and positions of special trust or
responsibility and require employment screening pursuant to §435' Fla. 3tat�' using the level
2 standards set forth in that chapter.
b, All employees in Positions designated by law as positions of trust or responsi
bility shall benequireU to undergo security background investigations as a condition of employment and
continued For the purposes of the subsection, security backgroundinvestigationsi investigations shall inc|uda, but not be limited to, employment history checks, fingerprinting/v' aopurpoaesandoheoksinthiaaubaection` statewide criminal and juvenile records the Florida Department of Law Enforcement, and federal criminal records checkmUhmughtheFedena{ Bureau ofInvestigation, and may include |»«a| criminal records checksthrough local law enforcement agencies.
(1) Any person who ia required ho undergo such aaecurity background investigation and
who refuses to cooperate in such investigation or refuses to submit fingerprints shall be
disqualified for employment in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing
agency or employee. When fingerprinting is required, the fingerprints of the employee
u/ applicant for employment shallbe taken by the employing agency or by an
authorized law enforcement officer and submitted to the Department of Law
Enforcement for processing and forwarding, when requested by the employing agency'
zo the United States Department ofJuoU
Justice Theemp|oyingagencya//m"
reimburse the Department of Law Enforcement for any costs incurred by it /x�
in
p/ocessingofthe�ngerprinLs.
28. Drug Court Projects
ArOnug CourtProject must comply with § 397.334. Fla. Stst�. "Treatment-Based Drug Court
SFY2O14 JAG Standard Conditions
Rev. 09/2013 Page 10of22
20. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officer Uhe
Department of Justice encourages consultation with all allied components of the �' U.S.
criminal justice
system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for
�
sYstemic impacts such as increased court dockets and the need for detention space.
21. Criminal Intelligence System
a, The subQoant recipient agrees that any information technology ytem funded
uppo� doy the Office of Justice Programs funds will comply with 2
Intelligence Systems Operating Policies, if the Office ofJusho8 C.F.R. Pad 23' Criminale P'»Qr�mo de�nniney thisregu|ation to be applicable, Should the Office of Justice Programs determine 2u C.F.R. Part28 to be applicable, the Office of JusticePrograms may, at its discretion, perform audits of
the system, aa per 28C�F.R 23-20(Q) Should any violation of2o C.F.R. part23 ocour, theaubQnant recipient may be fired as per*2U.S C. 3789 (c)-(d), The aubgrant recipient maynotsatiofyauch a fine with federal funds.
b, The subgnan8ae understands and agrees that no awarded funds may be used to ma im tai
establish a computer network unless such network blocks the viewing, downloading, ncv
and
exchanging of pornography, In doing so the subgnantee agrees the these" restrictions will limit the use of awarded funds necessary for any federal, state | »o�
enforcement agency or any other entity carrying out criminal in,eadga�'io oxb a' or local law
adjudication activities,
nu. prosecutions, or
32. Confidential Funds
A signed certification that the project director cxthe heed of the Implementing Agency has read understands,um/m and agrees to abide by all of the conditions for confidential funds as set forth in the
`
effective eg�onof the Office of Justice Programs Financial Guide ia required �omaUpn�eohsthn
a,e involved with confidential funds. The signed certification must be submitted at time ��
grant application.
e men�
33. Civil Rights Compliance
a Federal laws prohibit recipients of financial assistance from discriminating on the basis of
uwce, oomr, national mrigin, reUgion, oex, dioobi|ity, or age in funded programs oroohvitiea All suognanrreo|pients. implementing agencies, and oon�echznsmust comply wbh any applicable
spatucon/y-/mposed nondiscrimination requirements, which may
Control and Safe Streets Act of 1068 (42 U 8C »s Crime
U.S C. § 10604(e)); The Juvenile Juodoe and --|i' � 378Qd}� the Victims of Crime A�� (42
§ 5672(b))- the Civil Rights Act of 1gG4 (42Delinquency pna«endo» �u of20O2 (42 U�3 C
. . U.S.C.0 2OOOd)� the Rehabilitation Act of 1- �
(�> UiBI�. § 7 94); the-Amohoano � �with `�-Disabilities'Actof 1Q' O (42 U S � �on *c 34)�S73
=uucauonAmendments of1U72 (ZOUSC §§1681 1683 1 �85-88) -� � '� '^'- ' u/�
Actof 1875 (42 U,&C. §§ 51O1-0- � �and Department
t c�f J � the Age Discrimination
Regulations 28 CFR Part 42; see Ex,'^ ~ 1327� // cn Justice Non-Discrimination
andoommunityorgen�abon�)� Order 3 (equal protection of the laws for faith-
basedb, FDLE does not discriminate on the basis of race, color, religion, national ohQinsexdiaabi|ity
~. age "n the delivery of services or benefits or in employment. The m b ' ' '
notify program participants and beneficiaries that it :o�n
does notdi� hnaoso»
mi �� gnsnt recipient must
on|or, national origin, ne|igion, uex, disability, and age in the delivery v/ services or
of race,
in prapractices. oeooroena�� or
c Subgrentrecip/enta are responsible for ensuring that
contractors, vendors, and agencies t owvvx they pass-through funds are in compliance with all Civil Rights requirements and that
the contractors, vengors, and agencies are aware that they may file discrimination
complaint thesubgnsnt recipient, with FDLE' or with the Office for Civil Rights and how to so,
SFYZO14JAG Standard Conditions - --
Rev, 09/2013 Page 11 of22
d. Equal Employment Opportunity Plans
(1) Asubgoant recipient or implementing agency must develop an EEO Plan ifithas 50or
more employees and it has received any single award of $25OOO or more from the
Department of Justice. The plan must be prepared using the
` on-line short form at
implementingmust be retained by 'he aubgnant
recipient ~. . agency, and must be av�i|ab|e for review or audit The
organization must also submit an EEO Certification hoFDLE.
(2) If the oubgnsntreuipient or implementing agency is required to prepare an EEO Plan d
has received any single award of $500.000 or more from the DepadmentofJusb nance, it
must submit its plan to the Department ofJush "'"=
Justice AoopyoftheDepa� nt
of Justice approval letter must be submitted to FDLE The approval letter expires two
years from the date of the letter.
(3) A subgrant recipient or implementing agency is exempt from the EEO Plan requirement if
i/t s has fewer than 5O employees orifit does not receive any single award of$25000or
more from the Department of Justice orifit is a nonprofit organization, a medical or
educational institution, or an Indian Tribe. If an organization is exempt from the^ EEO
Plan requirement, it must submit an EEO Certification to FDLE,
(4) The subgnant recipient and implementing agency acknowledge that failure to comply with
EEO Requirements within BU days of the project start date may result in suspension or
termination of funding, until such time aaitisincompliance.
e. In the event a federal or state court or federal or state administrative agency makes a finding
of discrimination after due process hearing on the grounds of race, cu|or, religion, nado//m/
origin, oex, or disability against a recipient of funds, the recipient wi'willforward a co
f
�ndinQbz FDLE and bo the Of5oefor C�i| Rights, O��' eofJusbceprogra pyo the
t In accordance with federal civil rights |ows, the subgnant recipient shall not retaliate against
individuals for taking action or participating in action to secure rights protected by these laws
ndwmua|sfortakingaodonorpartioipaUnginectiontooeourerigh1mpnoheotedbythese |ewo
g. Subgrant recipients must include comprehensive Civil Rights/Nondiscrimination Provisions in
all contracts funded by the subgrantrecipient.
h If the subgnant recipient or any of its employees, contractors, vendors, o/ program
beneficiaries has a discrimination complaint, they may �
|e a complaint with the auoQ/ant
recipient, with FDLE or with the Office for Civil Rights. Discrimination complaints
submitted to FDLE at Office of the 1napeckor (�enena| Post DfO may o�
Florida 32302 148g |i ' ce Box 148g. Tallahassee,
Justice Programs, U.S. Department of Justice, 810 7 Street, Northwest, Washington, D.C.
20531, or by phone at
Discrimination complaints may also be submitted to th the Office for Civil Rights, Office of
i The aubgcsnt recipient mot have proceduresin place for responding to discrimination
complaints that employees and clients, ouotomens, and program participants @e directly with
the uuognantreo|pienL
) The subgrant recipient must have written policies or procedures in place for notifying program
uovexoanea now bz file complaints alleging discrimination by the subgnanhee/imp|emondng
agency with FDLE or the OCR.
k, Any discrimination complaints filed with FDLE will be reviewed byFDLE'a Inspector General
and referred to the Office for Civil Rights, the Florida
da Commission on Human Relation , orth
} Equal Employment Oppo�unhyCommission, based on the nature of the complaint.
o ' e
Americans with Disabilities Act
Subgrort recipients must comply with the requirements of the Americans with Disabilities Act
(AOA). Public Law 101-336. which prohibits discrimination by public and private entities om
the basis of disability and requires certain accommodations be made with regard /
employment (Title state|). �te and local government services and transportation (Title U) public
a000mmodabonn(TiUeU|). and te|eoommunivabona(TiUe |V), '
m, Rehabilitation Act of1D73 (28C,F,R, Part 42. Subpart G)
If the subgnant recipient has 50 or more employees and receives DOJ funding ofS25OOO or
more, the eubgnant recipient must take the following actions: '
(1) Adopt grievance procedures that incorporate due process standards and provide for
the prompt and equitable resolution of complaints alleging a violation of the OOJ
regulations implementing Section 5O4ofthe Rehabilitation Act of 1973 found at 28
C,F.R. Part42. SubpartG. which prohibit discrimination on the basis of'a disability in
employment practices and the delivery ofservices.
(2) Designate a person to coordinate compliance with the prohibitions against disability
discrimination contained in28C.F.R. Part 42. Subpart G.
(3) Notify padicipantn, benefic/ahea, employeen, applicants, and others that the
oubgcsn�e/imp|emenUng agency does not diachminateon thebasis of ~�sebi|hy,
n Limited English Proficiency (LEP)
In accordance with Department o[ Justice Guidance pertaining to Title V1 of the Civil Rights
Act of 1964. 42 U&C § 2000d. recipients of federal financial assistance must take
reasonable steps to provide meaningful access bn their programs and activities for persons
with LEP. For more information on the civil rights responsibilities that recipients have in
providing language services to LEP individua|s, please see the webmite at
FDLE strongly encourages aubgrant recipients to have a written LEP Language����'cs��l���
AocosoP|on
o Title |X of the Education Amendments of 1972(28 C.F.R. Part54)
If the subgrant recipient operates an education program or activity, the subgnant recipient
must take the foUowingecUono: '
(1) Adopt grievance procedures that provide for the prompt and equitable resolution of
complaints alleging a violation of the OOJ regulations implementing Title |X of the
Education Amendments of 1972, found at 28 C.F.R. Part 54 which prohibit
discrim|nadonon the basis ofsex.
'
(2) Designate a person to coordinate compliance with the prohibitions against sex
discrimination contained in 28 C.F.R. Part 54,
(3) Notify applicants for admission and emp|nymant, employees, students parents, and
othemthat the oubOranbae/imp|emendnU agency does not discriminate on tha basis uf
sex in its educational programs oractivities.
p. Equal Treatment for Faith Based Organizations
The subgnsnt recipient agrees to comply with the epp||oab|o requirements of 28 C F R Part
38. the Department of Justice regulation governing "Equal Treatment for Faith Based
edOrganizations"' (the "Equal Treatment Regulation"). The Equal Treatment Regulationprovidea in part that Department ofJustice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, urProse|Ybzadon, Recipients of direct grants may still engage in inherently religious activities,
but such activities must be separate in time or place from the Department of Jusfte funded
SFY20114 JAG Standard Conditions Page 13 of 22
Rev, 09/2013
program, and participation in such activities by individuals receiving services from the grantee
orasub-grantee must bavoluntary, The Equal Treatment Regulation also makes clear that
organizations participating in programs directly funded by the Department ufJustice are not
permitted to discriminate in the provision of services on the basis of beneficiary's religion,
The subgrantee also understands and agrees that award funds may not be used —
to
discriminate against or denigrate the religious or moral beliefs of students who participate �
in
programs for which financial assistance is provided from the award, or the parent or legal
^
guardian of such students. Notwithstanding any other special condition of this award
faith-
based organizations may. in some circumstances, consider religion as o b�`- �-'
i�
employment. See '
.
34. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs
unauthorized alien wmrkem, constituting o violation of the employment provisions contained in 8
U S,C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Art (''|NA") The
Department shall consider the employment by any contractor of unauthorized aliens a violation of
Section 274A(e) of the |NA. Such violation by the oubgnant recipient of the employment
provisions contained inSection 274A(e) of the |NA shall be grounds for unilateral cancellation of
this contract by the Department.
35. National Environmental Policy Act(NEPA)
a, The oub0rant recipient agrees to assist FDLE in complying with the NEPA the NationalHistoric Preservation Ac , and other na|abad federal environmental impact analyses
requirements in the use ofoubgnant funds by the oubgnant recipient. This applies to the
following new activities whether or not they are being specifically funded with these aubgrant
funds. That is, it applies as long as the activity is being conducted b'^ thenub=rant nec|pient
or any third party and the activity needs to be undertaken in ondohz
funds. ' use L�ese aubgnant
(l) New construction;
(2) Minor renovation or remodeling of a property either(a) listed on or eligible for listing on
the National Register ofHistoric Places or(b) located vvhh|n e 100'yeerMood plain;
(3) A renovation, |ease, or any other proposed use of building or facility that will either(a)
result in a change in its basic prior use or(b) significantly change its size; and
(4) Implementation of new program involving the use of chemicals other than chemicals
that are (a) purchased as an incidental component of a funded activity and (b)
traditionally used, for exmmp}e, in office, hnusehokd, recreational, or educational
environments.
(5) Implementation of a program relating to clandestine medhamphekamina laboratory
operations, including the idenb5oadon, seizune, or closure of clandestine
meUhamphabsmine |abonxtohea.
b, The subgnantrecipient understands and agrees that complying with NEPA may require the
preparation of an Environmental Assessment and/or an Environmental Impact Statement, as
directed by the Bureau of Justice/\asishanoe. The oubgnant recipient fu�her understands and
agrees to the requirements for implementation of m Mitigation Plan, as detailed by the
Department of Justice at
methamphe�mine |abona¢o . for programs relating �o
c For any ofa subgnant recipient's existing programs or activities that will be funded by these
oubgnants, the aubgnentnycipient. upon specific request from the Department and the US
Department of Justice, agrees to cooperate with the Department of Justice in any preparation
by Department of Justice of a national or program environmental assessment of that fund
ed
Sr,2014 JAG Standard— Page 14of22
Rev. O9/2O13
program or activity,
36. Mitigation of Health, Safety and Environmental hmhs dealing with Clandestine
moethamphetamineLahonabohea
If an award is made to support methamphetamine laboratory operations the aubgrent recipient
must comply with this condibon, which provides for individual site environmental
assessment/impact statements as required under the National Environmental Policy Act.
a. General Requirement: The subgrant recipient agrees to comply with federal, state and local
environmonta|, health and safety laws and regulations applicable hn the i 'vesti`Seb and
d
closure of clandestine methamphe(amine laboratories and the removal and disposal of the
onem|ca|s, equ|pment, and wastes used in o/ resulting from the operation» of these
eoe
b Specific Requirements: The subgrant recipient understands and agrees that any program or
initiative involving the identi�oation, seizuro, or closure of clandestine methamphetamine
laboratories can result in adverse heo|Mh, safety and environmental impacts to (1) the law
enforcement and other governmental personnel involved; (2) any residents, oouupants
users, and neighbors of the site of seized clandestine laboratory; (3) the seized
laboratory'
aib*'s immediate and surrounding environment ofthe uite(a)where
'any remaining chemicals,
equ/PmenLand waste from e seized laboratory's openaUonoare placed orcom"yo �///cu^'
Therefore, the oubgnsnt recipient fu�heragrees that in order to avoid or mitigate
to
rest.possible
adverse hea}th, safety and environmental impacts from `=�
methamphebaminm operations funded under this award, it will (1) include of clandestine
d�ndeot|n*
listed proteodvemeasures orcomponents- (2) provide
—rtheir u^�ufu^"inn/ne'ioem�
fund|ng, as necessary, beyond that provided by this-�award;adequate funding "` include
protective measures di' cUy throughout thelife of the wo � and (3) implement these
recipientundernbsndat""titmayimp|eme these protective
oubQranLa|» so doing, �heeubgran�
use of its own resources and staff orma~'^ecure p"=°",= //�u�«vaso/ »oug� the
con�ao0o/or other qua|i�edthird pady, / ~ "'" y"="ow ��woesornznera�enc/ea.
(1) Provide medical screening of personnel assigned or to be assigned by the aubgrant
recipient to the seizure or closure /fof clandestine methamphatamine |abomtories�
.
(2) Provide Occupational Safety and Health Administration (OSHA) required initial and
refresher training for law enforcement officialsofficialsand other personnel assigned by aubgnant recipient to either the seizuna or dueure of clandestine methamphetsmme
laboratories;
«/e
(3) As determined by their specific duUes, equip personnel assigned to the project with
OSHA required protective wear and other required safety equipment;
(4) Assign properly trained personnel to prepare acomprehensive contamination report on
each closed |aooratory�
(5) Employ qualified disposal contractors to remove all chemicals and associated
g|aaexmre, aquipequipment, and contaminated materials and wastes from the eite(s) o/ each
seized clandestine laboratory;
(0) Dispose of the nhemica|e, aquipment, and contaminated materials and wastes removed
from the sites of seized laboratories at properly licensed disposal facilities
«e
allowable, properly licensed reoydingfacilities: »r' »«�en
(7) Monitor the tnenoport, diepoea|, and recycling components of subparagraphs 5 and O
immediately above in order to ensure proper compliance;
(8) Have in place and implement an inter-agency agreement or other form of commitment
with e responsible State environmental agency that provides for that agency's (i) timely
SFYZO14 JAG Standard Conditions -
Rev. 09/2013 Page 15 of22
evaluation of the environmental conditions at and around the site of a closed clandestine
laboratory and (ii) 000rdinobon with the responsible party, Property owner, or others Ur
ensure that any residual contamination is remadiahed, if necessary, and in accordance
with existing federal and state requirements; and '
(Q) Have in place and implement written agreement with the responsible state o, local
service agencies bz properly respond to any minor, as defined by state law, sd the site,
This agreement must ensure immediate response by qualified personnel
can (i)
respond to the potential health needs of any minor at the site; (i0 take that minor into
protective custody unless the minor imc/iminaUy involved in the
` meth lab activities orio
subject to arrest for other criminal violations-, (iii) ensure immediate iate medical testing for
meMhamphebamine toxicity; and (iv) arrange for any follow-up medical tests
examinations, or health care made necessary as a result of methamphetamine toxicity. '
37. Nmn-Procumennent, Debarment and Suspension
The subgrent recipient agrees to comply with Executive Order 12549 Debarment d
Suspension and 2CFR 180. "OMB Guidelines To Agencies On Govom ��»" And
�n
e Debarment d
Suspension (Nonpnocunamen()^ These procedures require the aubgrant recipient to certify i� U
not enter into any lower tiered transaction covered �n�e���on with a person who iadeoaned
declared ineligible orisvo|untoh|yexcluded from participating in this covered transaction,-- suoPenged^
authorized by the Department.Department. |fthe subgnsnt io $1D0OOO or mona �he sub ' un/uaa
|mp(amendngagency cedifythat they and their principals: ' grant recipient and
a Are not presently debarred' suspended, proposed for debarment, declared ineligible,
sentenced to a denial of federal benefits by a state or federal court, or excluded
from covered transactions by any federal depa�mentoragency;
'
b Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing o public(fedena{ state ur local)tnsnsaoUon
or contract under a public transaction; violation of federal or 'ataba state,
statutes or
commission of embezzlement, theft, forgery, bribery, falsification or ofraoords
making false ntaLements, or receiving stolen pmpe�y�' '
o Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (fedeoa|, state. or local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and
d, Have not within e three-year period preceding this application had one or more public
transactions(fedene|, stmbs, or local) terminated for cause or default,
38. Federal Restrictions onLobbying
a Each oubgrant recipient agrees to comply with 28 CFR Port 69 "New Restriotim
Lobbying'' and shall file the most current edition of the Certification Disclosure'And Dia /Restrictions o»
opp|ioab|e, with each submission that initiates m »f atemcnnmidenstio osu»e 'orm' if
e»vardof federal contract, grant, oroomperabve agreement o s«o� aubgran� recipient for
. *.uu.uvom more.
b This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is a prerequisite to entering into
this agreement subject to conditions and penalties imposed by 31 USC 1352 Any person
who fails to file the required certification is subject to o civil penalty of not less than 310000
and not more than 810O.UOO for each failure tofile. '
c As required by 31 USC 1352, and implemented at28 CFR GQ for persons entering into a
grant or cooperative agreement over S100'000. as defined e'' 28 CFR SS the applicant
ce�/f/esthat '
5FY2O14 JAG StandnrdCondidons
Rev, 09/2013 page 16 ofZ2
(1) Wo federal appropriated funds have been paid m will be paid, bymon behalf of the
ungersigned, to any person for influencing or attempting to influence on officer or
employee of any agency, a Member ufCongress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the making of any federal
gnant, the entering into of any cooperative agreement, and the extension, continuation
renewa|. amendment. ormodi�oaUoncfanyfedony|Qnantor000peradveag -ment; '
(2) If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee ofany agenoy, a
Member of Congress, an officer or employee of Congress, or an employee of Member
of Congress in connection with this federal grant or cooperative agreement, e
undersigned shall complete and submit Standard Form ' LLL "Disclosure
`''
Activities," in accordance with its instructions;
' Lobbying
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawavds at all tiers (including subgnanto contracts under
grants and cooperative agreements, and subcontracts) and that all e`~bgrantreoip|en(s
shall certify and disclose accordingly.
29. State Restrictions on Lobbying
In addition to the provisions contained in Item 36, above, the expenditure of funds for the purpose
of lobbying the legislature or a state agency is prohibited under this contract.
40. Additional Restrictions onLobbying
The subgnant recipient understands and agrees that it cannot use any federal funds either
directly orindirectly, in suppo� nf the enactment repeal, modification oradophonofany |ow(
regulation or po{icy, at any level of government, without the express prior written approval of the
Office of Justice Programs,
41. ''Pay-to-Stay"
Funds from this award may not be used to operate a "pay'to-atay" program in any local jail,
Fu�hermore, no funds may be given to local jails that operate "pay-to-stay" programs ~'`L000
joU.'' as referenced in this oonditiun, means an adult facility or detention center owned and/or
operated by city, county, or municipality. It does not include juvenile detention centers. "Pay'««
"Pay-to-
stay" programs asreferenced in this condition, means program which extraordinary
semio`"-
emenitieaand/oraocommodatinns noto(henwiaeovei|ab|etothe-' | i 'y ��'
be Pro«ided, based upon as offender's
apparent ability to pay, such inmate may
oo»�nementare created for the aaeor�imi|�ro�� d within
u�// that o/oP�r�oacong/t|onsof
/// offenders n a]uriodiction,
42. The Coastal Barrier Resources Act
The eubgnant recipient will comply and aoouna the compliance of all contractors with the
provisions of the Coastal Barrier Resources AuL (P.L 97'348) dated October 19 1982 (16 USC
3501 et seq.) which prohibits the expenditure of most new federal funds within the units of the
e
43. Enhancement ofSecurity
|f funds are used for enhancing security, the oubgrant recipient agrees to:
u, Have an adequate process to assess the impact of any enhancement of school security
measure that ia undertaken on the incidence ofcrime in the geographic area where the
enhancement iuundertaken,
b Conduct such an assessment with respect to each such enhancement; end submit dh
Oepa�mentthe afonemen�onedassessment in its Final Program Rapo�, ' e
SFYZO14 JAG Standard Conditions
Rev. 09/2O13 Page 17of22
44 Environmental Protection Agency's (EPA) list of Violating Facilities
The subgnant recipient assures that the facilities under its ownership, lease or supervision which
shall be utilized in the accomplishment ofthe Program Purpose are not listed on the EPA's list of
Violating Facilities and that it will notify the Department of the receipt of any communication from
the Director of the EPA Office of Federal Activities indicating that a facility to be used in the
project io under consideration for listing by the EPA,
45. Flood Disaster Protection Act
The subgrant recipient will comply with Section 102(a) of the Flood Disaster Protection Ao`^ of
L
1973. Public Law 93-234. 87 8La 975. requiring that the purchase of flood insurance in
communities where such insurance is available as a condition of the receipt of any federal
financial assistance for construction or acquisition purposes for use in any area that has been
|denbliedaeon area having special flood hazards.
46. National Historic Preservation Act
It will assist the Department(if necessary) in assuring compliance with section 106 of the National
Historic Preservation Act of 1966 (16 U.&C� § 470). Ex. Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16
USC §458a-1etseq.). and the National Environmental Policy Act of1BSA(42U&C §4321)
47. Human Research Subjects
8ubgrant recipient agrees ho comply with the requirements of28CFR part 4G and all Office of
Justice Programs policies and procedures regarding the protection o| human research� subjects,ino|uding obtainment of Institutional Review Board appnova|, if appropriate, and subject informe"consent,
48. Global Standards Package
In order to Promote information sharing and enable inbaropanabiUty among disparate systems
across the justice and public safety community. DJP requires the grantee to comply with DDJ's
(5|obe| Justice Information Sharing Initiative (DOJ'sB|oba|) guidelines and recommendations for
this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all
constituent elements, where applicable, described
Grantee shall document planned approaches to 21
the (�S� and appropriate privacy policy that protects
' sharing ~'~ ~^�^''"� ^""'p"*//co tousU�cabonhzrwhyana|hern�Uveapproeohiare� ��"" shared information, or provide detailed
49. Reporting, Data Collection and Evaluation
The subgrent recipient agrees to comply with all reporting, data collection and evaluationrequiremen\o. as prescribed by the Bureau of Justice Assistance in the program guidance for the
Justice Assistance Grant(JAG). Compliance with these requirements will be monitored byFIDLE,
50. Privacy Certification
The subQnant recipient agrees to comply with all confidentiality requirements of42 U.S.C. section
3789g and 28 C.F.R. Part22 that are applicable to collection, use, and revelation ofdata or
information. Subgrant recipient further agn*as, as o cond�iunofgrant approval, to submit a
Privacy Certificate that is in accord with requirements of 28 C F R P� 22 and in particular
'
51. State Information Technology Point ofContact
The subgcant recipient agrees to ensure that the Shaba Information Technology Point of Contact
receives written notification regarding any information technology project funded by this grant
during the ob|igaUonand expenditures period. This iato facilitate communication among local
and state governmental entities regarding various information technology projects being
./d^w uc'eu with these grant funds. In addition, the subgnant recipient agrees to maintain on
_
ar,2u1 4 JAG Saunoord ConUU1ons
Rev. O9/2O13 Page 10ofZ2
administrative file documenting the meeting of this requirement. For a list of State Information
Technology Points of Contact, go to
52. Interstate Connectivity
To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of
Justice Assistance for law enforcement information sharing systems which involve interstate
connectivity between jurisdictions, such systems shall emp|oy, to the extent possible, existing
networks aathe communication backbone toachieve interstate connectivity, unless the
subgnont
recipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this
requirement would not be coat effective or would impair the functionality of an existing or
proposed |Tsystem.
53. Supplanting
The aubgrant recipient agrees that funds received under this ovvend will not be used to supplant
state or local funds, but will be used to increase the amounts of such funds that would in the
absence of federal funds, be made available for law enforcement activities. '
54. Conflict ofInterest
The aubgrant recipient and implementing agency will establish safeguards to prohibit employees
from using their positions for epurpose that constitutes or presents the appearance of personal or
organizational conflict ofinterest, or personal gain.
55. Uniform Relocation Assistance and Real Property Acquisitions Act
The subgrant recipient will comply with the requirements of the Uniform Relocation Assistance
and Real Property Acquisitions Act of 1870 (42 U,S,C. § 4601 et seq.), which govern the
beatmentof persons displaced asa result of federal and fedenaUy-oso|oted ,"
programs,
56. Limitations on Government Employees Financed by Federal Assistance
The aubQnant recipient will comply with requirements of 5 U SC §§ 1501-08 and §§ 7324 28
which limit certain Political activities of State or local government employees whose phn~'�pe'
whichemp|oymentiaincnnneuionm/ithanaodvityfinsnnedinwho|e o. in part by federal assistsno /
57. Certification for Employees Working Solely ona Single Federal Award
For any position that works 1OOY6of its time ona single federal aword Mheemployee must cedify
rnan1UU% ofhioorherUmeumsspantworkinQonthatfedena| awond' This requirement applies
to both full time and part time positions regardless of the percentage 'of the position's salary that
/s charged to the grant. The certification must be signed by both the employee and the
employee's direct supervisor having firsthand knowledge of the '' rh performed by the
employee, Thefonnamustbeeubmi�edoemi-annua||yandmaynotbe �^signed prior to the end of
the reporting period. Certifications must be provided ho cover the entire grantpehod.
58. Tirnemheeba
Timesheets must be kept for all project staff whose hours will be charged to the project. The
nmeaheetm must be signed by the eupamisorand c|eadyindicate hours spent onpn�eutacditiem
59. Additional Documentation of Personnel for Department of Financial Services
In accordance with Section 215,971. Florida Statutes, the Florida Department of Financial
Services may require documentation validation that personnel services were performed on
project-related activities in accordance with the contract agreement.
60. Reporting Potential Fraud,Waste,Abuse, and Similar Misconduct
The oubgnant recipient must promptly refer to the Florida Department of Law Enfonrement
of Criminal Justice Grants any credible evidence that o principal, employee, agent contractor,
' Office
suboontnador, or other person has either 1) submitted a false claim' for grant funds under
Sr,2v14 JAG Standard Conditions --------
—� ---------
Rev, 09/2013 Page 19 of 22
False Claims Autor2)committed a criminal or civil violation of laws pertaining tofn*ud conflict� of
m&enes�. bnbery. gra�ib/. o/similar misconduct inmdvinggrant funds
'
61. Task Force Training Requirement
The subQnsn1 recipient agrees that within 120 days of award, each member of law enforcement
task force funded with these funds who is a hsak force commander, agency executive, task force or other bask force member of equivalent rank, will complete required online (inharnet-
baaed) task force training. The training ia provided free f charge online through BJA's Center '~'TaskFonce |nteghtyandLeadenyhip ). All current and new task
/u/uu members
are naqu|vad to complete this training once during �e life of the award or once
multiple awards include this requirement. This addresses task
force
years if
^ enemmeneasasvve||
as other key issues including privacy and civil
|ibeU�o/� -- —~~
measurement, personnel selection, and task force / /cc: ngnos. oaaw force Pe�onnanma
. rco oversight and eonountabi|i1y, When F�LE
award funds to support task forca, the oubQnant recipient must compile and 'maintain a task
force personnel roster along with course completion certificates. Additional information is
available regarding this required training and access methods via BA'o web site and the Center
for Task Force Integrity and Leadership )
62' Funds to Association of Community Organizations for Reform Now(ACORN) Unallowable
Subgrant recipient understands and agrees that it cannot use any federal funds either dinaoUyor
indirectly, in support of any contract or subaward to either the Association of Community
Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written
approva| ofOJP,
63. High Risk SubgrantRecipients
The subgrant recipient agrees to comply with any additional requirements that may be imposed
during the grant performance period if the U.S Department of Joaboe determines that the
subgrant recipient iaa high-risk grantee. Cf, 28C.F.R. partsG6. 70,
64. Text Messaging While Driving
Pursuant to Executive Order 13513. "Federal Leadership on Reducing Text K4essoQ|nQ While
Driving ^ 74 Fed. Reg, 51225 (October 1. 2009). the subgcant recipient is encouraged to adopt
and enforce policies banning employees from text messaging while driving any vehicle during the
course of performing work funded by this subgrant and to establish workplace safety policies and
conduct education' owoneness, and other outreach to deonsooe crashes caused by distracted
drivers.
65. System for Award Management(SAM)
The nubg/ant recipient must maintain current information in SAyN until it submits the final financial
report required under this award or receives the final payment. whichever is |ater. This requires
that the aubgrantreoipimnt review and update the information at least annually after the initial
reg/shoboo. and more fnequonMyif required by changes in its infonnahonor another
�award term.
G@. Maximum Allowable Salary
No portion of these federal grant funds shall be used towards any part of the annual cash
compensation of any employee of the subgrant recipient whose total annual cash compensation
exceeds 110% of the maximum salary payable to a member of the Federal government's Senior
Executive Service et an agency with a Certified BES Performance Appraisal System for that y
(The salary table for SEG employees is available year,
at
employee at a higher rate, provided the amount in excess of this compensation limitation is paid
with non-federal funds.)
'This limitation on compensation rates allowable under this award may be waived on an individual
basis at the discretion of the OJP official indicated in the program announcement under which this
award is made.
5FY2O14]AG5tandard ��ndibons ----------
Rev' 09/2013 page 20 of22
67. DNA Testing of Evidentiary Materials and Upload oY DNA Profiles bzaDatabase
If JAG program funds will be used for DNA testing of evidentiary materials, any resulting eligible
DNA pro�|enmust be uploaded to the Combined DNA Index System (CD-|S) by a government
DNA lab vviMh access toCDD|S, No profiles generated vvith JA(� funding may "be entered into any
other non-govern mental DNA database without prior express written a 'p,'-'—| from BJA For
more information, nahar to the N|J FY 2012 DNA Backlog Reduction Program, available at
60' |ntmroperab|e Communications Guidance
Subgnsnt recipients that are using funds to support emergency communications activities must
comply with the current 8AFECO&1 Guidance for Emergency Communication Grants, includingm�
provisions on technical standards that ensure and enhance interoperab|e communications,
Emergency communications activities include the purchase of |n0evopenab|e Communications
'
Equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or
equipment to supportthe build out ofvvire|eaa broadband networks in the 700 MHzi
band under the Federal Communioab Waiver �uxx SAFEcPuU|oo��ety
guidance
can be found at -
5ubgnant recipients Grantees interested in developing e public safety broadband network inthe
700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC
Waiver Ovder, or any succeeding FCC ordem, m|en, or regulations pertaining to broadband
operations in the 700 MHz public safety band. The subgnant recipient shall also ensure projects
support the Statewide Communication |nhenoperabi|ity Plan (SC]P) and are fully coordinated with
the full-time Statewide |nhanopanabi|ih/ Coordinator (SVV|C). If any future regulatory requirement
(from the FCC or other governmental entity) results inamaterial technical or financial change m
the project, the recipient should submit associated documentation, and other mebaha| as
applicable, for nmiewbythe SVV|Ckz ensure c000dinadun. Subgmantnecipienba must provide a
listing of all communications equipment purchased with grant award funding (plus the quantity
purchased of each item) to FDLE once items are procured during any periodic programmatic
pnogreosrepo�o
69� Ball isMc-Rosietant and Stab Resistant Body Armor
Subgrant recipients that wish to purchase armor with JAG funds must certify that law
enforcement agencies receiving vests have a written "mandatory wear' policy in effect. This
po||oy must be in place for at least all uniformed officers before funding can be used oy*th
e
agencyhzrveeta There are no requirements regarding the nature of the policy other than i«beinga mandatory wear policy for all uniformed officers while on duty, FAOa related to the ma»oatoryvearpo|ioyendoertifioebonocanbafoundot
JAG funds may be used to purchase armor for an agenoy, but may not be used as the 5096
match for purposes of the Bulletproof Vest Partnership(BVP) prognam
Body armor purchased with JAG funds may be purchased at any t''reut |eve/ make or model
from any distributor ormanufacturer, as long as the vests have been ^- n
tested � `^ found to comply
with applicable National Institute of Justice ballistic or stab standards and are listed on the N|J
Compliant Body Armor Model List (h�p:�n�.gov). In addition, body armor ^ nohased must be
Amencan-made The latest N|J standard info-nn`md p°
on can be found at
.
70. BJAorFDLE Sponsored Events
The subgnantemipiant agrees to participate in DJA,orFDLE-sponsored training events technical
assistance events, or conference held byFOLEorBJ4or their designees upon orBJA's
request.
71. Expenses Related to Conferences, Meetings, Tnainings. and Other Events
The oubgrani recipient agrees to comply with all applicable |axe regulations, policies, and
gu�ance_(induding specific cost limits, prior approval and reporting requirements, where
5FYZD143AGS tan dard [ondibons
applicable) governing the use of federal funds for expenses related to conferences, meetings,
trainings, and other events, including the provision of food and/or beverages at such events, and
costs of attendance at such events. Information on pertinent |mwa, regu|adons, poUcies, and
guidance ia available at
72. Environmental Requirements and Energy
For aubgrants in excess of $100.000. the eubQnant recipient must comply with all applicable
standando, ondem, or requirements issued under section 308 of the Clean Air Act (42 U.S.C.
1857(h)). section 508 of the Clean Water Act (33 U�S.C. 1368). Executive Order 11738 d
Environmental Pro�/otionAgency regulations (4OCFRpo� 16). ' -n
The eubgnant recipient must comply with Mandatory ahsndonda and policies relating to energy
efficiency which are contained in the state energy conservation plan issued in compliance with
the Energy Policy and Conservation Act(Pub. LQ4-1S3. OQStaL871). if any.
73. Other Federal Funds
The subgnanhee agrees that ifitcurrently has an open award of federal funds or ifit receives an
award of federal funds other than this award, and those awards have been, are being, or are tobe
used, in whole or in part, for one or more of the identical coat items for which funds are being
provided under this award, the subgrantee will promptly notify, in writing the grant manager for this
avvard, and, if so requested by OCJG seek a budget modification or change of project scope grant
adjustment notice(GAN)to eliminate any inappropriate duplication of funding.
74. Monitoring
The recipient agrees to comply with FDLE'o grant monitoring Quide|ines, protocols, and
pnocadures, and to cooperate with FDLE on all grant monitoring requests, including --ue�s
related to desk paviexs, enhanced programmatic desk reviews. and /or site visits.
--,
The recipient
agrees to provide FOLE all documentation ~`
on necessary to complete monitoring of the
Further, the recipient agrees to abide by reasonable deadlines set by FDLE for providing
-
requested documents. Failure to cooperate */ith FDLE grant monitoring acdvidesmoy ^result in
sanctions affecting the recipient's award, including, but not limited to: withholding and - other
^
restrictions on the recipient's access to funds referral to the Office of the Inspector General- ^^
audit review, designation of the recipient as a FDLE High Rick grantee, or tannino ~~~' of
avvard(s), an
75. Unmanned Aerial Vehicles
The recipient agrees that awarded funds may not beexpended on unmanned aircraft, unmanned
aircraft yyatems, or aerial vehicles (US. UA3. or UAV) unless the BJA Director certifies that
extraordinary and exigent circumstances exist, making them essential to the maintenance of public
safety and good order- AdditionaUy, any funding approved for this purpose would be subject to
additional reporting, which would ba stipulated byFDLE post award.
SFY2014 ''`~ ~^~.."a." C"..".uu'/u Page 22 of2Z
Rev, O9/2O13
Administration
RESOLUTION NO. 267 -2007
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, DIRECTING STAFF TO ORGANIZE
EFFORTS TO SEEK OUT AND APPLY FOR APPROPRIATE GRANTS
TO OFFSET COSTS; WAIVING THE EXISTING REQUIREMENTS
THAT EACH GRANT APPLICATION BE INDIVIDUALLY APPROVED
BY THE BOARD PRIOR TO SUBMISSION AND AGAIN PRIOR TO
ACCEPTANCE OF THE AWARD WHEN THE AWARD DOES NOT
REQUIRE A MATCH BY MONROE COUNTY; AND MAINTAINING
ALL EXISTING REQUIREMENTS FOR GRANT APPLICATIONS AND
ACCEPTANCE OF GRANT AWARDS THAT DO REQUIRE A MATCH
BY MONROE COUNTY,
WHEREAS,Monroe County has been impacted by recent legislature and the subsequent
need to significantly cut budgets-, and
WHEREAS,it is our desire to continue to provide outstanding public service responsive
to the needs of our citizens, community, and environment despite the impact of these budget
cuts; and
WHEREAS, currently, the Board must approve all applications for grants prior to
submission, which can cause a delay of up to six weeks, at times delaying the grant application
until the next submission cycle, as well as adding unnecessarily to the Board agenda;and
WHEREAS, it is unnecessary to delay acceptance of grants awarded to the County that
do not require any matching funds, again adding unnecessarily to the Board agenda;and
WHEREAS, our heightened focus on pursuing a wider variety of grant opportunities
requires improved coordination between Divisions and will result in a significantly increased
number of grant applications; now, therefore,
BE IT RESOLVED THAT THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY,FLORIDA, HEREBY:
I- Directs Division staff to coordinate grant opportunity research and application
submission with the Project Manager to the County Administrator.
2, Waives the requirement that grant applications be approved by the Board before
submission, and authorizes the County Administrator to manage grant application
submission approval and execution of related documents.
3. Authorizes the County Administrator to accept award of grants that have no match
criteria, and to execute related documents.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida- at a meeting of said Board held on the 18th day of July, 2007.
Mayor DiGennaro Yes
Mayor Pro Tem Spehar Yes
Commissioner Neugent Yes
Commissioner McCoy Yes
-� Commissioner Murphy Yes
23
�fr
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNT YYLORIDA
�`- At y Y OLHAGE,Clerk
By:
� r,1
Mayor/Chairman
Depu Clerk
C
MONROE COUNTY ATTO Ey v
APPROVED AS TO oc `
ZANN ON 'c'n
� �.coUNTY l
t7ate c CD
77
r in W C3
CERTIFICA,riON FORM
Compliance with the Equal Employment Opportunity Plan (EEOP)Requirements
Please rea'i`"eV'Cfiillv the Instructions(see below)and then complete Section,4 or Section B or Section
C, not all three,
Recipient's Name: Monroe County DUNS Number: 073876757
Address 1 10-6—S-imonton Street, Key West, FL 33040-3110
-SUper l`it(e: iv�Noticittgrant Number: 2014-JA Award Amount: $18,780
,Name and hide ot'Contact Person: Laura deLoach-Hartle, Grants Administrator
hele horse Number: 305192.4482 E- ail Address: de1oachhartle-1111 ra mrinroecounty-fl.clov
Section A---Declaration Claiming Complete Exemption from the EEOP Requirement
Please check all thellb/lowing boxes that app4y:
Recipient has less than fifty employees. c Recipient is an Indian tribe. o Recipient is a medical institution.
Recipient is a nonprofit organization. c Recipient is an educational institution. o Recipient is receiving an award less than S25,000
[responsible
certify that _
not required to prepare an EEOP for the reason(s)checked above,pursuant to 28 C.F.R§42.302. [recipient] is
1 further certify that [recij.)ient]
will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery de of
services, ry
Title Signature Date
Section B--Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying
That an EEOP Is on File for Review
IIclreclpwnl a e raev frcrs, ltv ar ntor e enit)lf>veesutidis receiving asingle award orFtib4iwardof,�25,000ormore, but less than S.500,000, then the
recipient agenev does not have to submit an EEOP to the OCR far review its long as it certifies the following(42 C'F.R.§42,305):
1, Roman Gastesi, County Administrator
[responsible q1ficial],
certify that MgtlLqe County BOCC
[recipient],
which has filly or more employees and is receiving a single award or subaward for $25,000 or more, but less than
$500,000, has formulated an EEOP in accordance with 28 CFR pt. 42, SLibpt. E. I further certify that within the last
twenty 40L.11- ri,,onths, the proper authority has formulated and signed into effect the EEOP and, as required by applicable
federal law, it is available for review by the public, employees, the appropriate state planning agency, and the Office for
Civil R4,1111s.Offic
e of Justice Programs, U.S. Department of Justice. The EEOP is on file at the following office:
Calvin Allen, EEO Officer, Monroe County
Simonton1100 i-Street.t KKqy West_FL 33040
Roman Gastesi, County Administrator
6wit or T'PeAclinc ami litte
`Signatttre Dcrte
Section C—Declaration Stating that an EEOP Short Farm Has Been Submitted to the Office for Civil
Rights for Review
Ifa recik4ent agency has fifty'or more einplo.vees and is receiving a single award orstihawardof$500,000ormore,then the recipient agency must
send an EL'OPShort Form to the OCR for review,
certify that [responsible oj
[ ],
which has ti or more employees and is receiving a single award of$500,000 or more, has forulullated-anrecij EEOP)ietit in
accordance with 28 CFR pL 42,subpt. E, and sent it for review on [datel to the
Office for Civil Rights.Office of Justice Programs, U.S.DepartmenCo_f Justice. ___�
Print or Type Name and Title
Sigraature Date—
ONIB Control No Expiration Date:05/31/2014
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
lot',F
Signature:
PeWna emng,MMINSUMIX
Typed Name and Title:
Date: (! ' 0201
Typed Name of Subgr ci ' n�-' Monroe County
Signature:
Typed Name and Title: Roman Gastesi, County Administrator
Date: G
�fi ,
Typed Name of Imple ncy Monroe County
Signature:
Typed Name and Title: Roman Gastesi County Administrator
Date: C
Application Ref# 2014-JAGC-2347 Section#6 Page 1 of 1
Contract -JAGC-MOLAR---
Ru{e Reference 11 D-9.006 OCJG-005(rev.October 2005)
ATTACHMENT
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a conviction
for public entity crime may not submit a bid on a contract to provide any goody or services
to a public entity, may not submit bid on a contract with a public entity for the
construction or repair ofa public building or public work, may not submit bids on leases of
real property to public entity, may not be awarded or perform work as contractor,
supplier, subcontractor, or consultant under contract with any public entity, and may not
transact business with any public entity in excess of the threshold amount provided in
Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being
placed nn the convicted vendor |ist."
ATTACHMENT
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
W, u warrants that he/it has not employed,
retained or otherwise had act on his/its behalf any former County officer oremployee in
violation of Section 2 of Ordinance No. 10-1990 or any County officer or employee in
violation of Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the
County may, in its discretion, terminate this contract without liability and may also, in its
discretion, deduct from the contract or purchase price, or otherwise recover, the full amount
of any fee, commission, percentage, gift, or consideration paid to the former County Officer
or employee.
Date:
STATE OF
COUNTY OF
PERSONALLY undersigned authority,
who, after first being sworn by me, affixed
n|g/ners|gnature (narneof�inchua| sii d g) in the space provided above on this t�7'
dayof , 20[3 . -------
NOTARY PUBLIC
My commission expires:
Notary Public-State of Florida
My Comm. Expires Jun 27,2015
DMB - MCP FORM #4
ATTACHMENT
DRUG-FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
(Name of Business)
1. Publishes a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of controlled substance is prohibited in the workplace and
specifying the actions that will be taken against employees for violations of such prohibition.
2. Informs employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations,
3. Gives each employee engaged in providing the commodities or contractual services that are
under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notifies the employees that, asacondition of
working on the commodities or contractual services that are underbid, the employee will abide by
the terms of the statement and will notify the employer of any conviction of, or plea of guilty or
nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance
lawof the United States or any state, for a violation occurring in the workplace no later than five
(5) days after such conviction.
5. Imposes sanction on, or require the satisfactory participation ina drug abuse assistance or
rehabilitation program if such is available in the employee's community, or any employee who is So
convicted.
6. Makes a good faith effort to continue to maintain a drug-free workplace through implementation
of this section.
As the person authorized to sign the statement, I certify that this Mrrn complies fully with the above
requirements.
STATE (}F
(SiCOUNTY OF
\ � - ' -- \
` v
Date
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
o/ after first being sworn by me, (name of individual
�/g/m/9/ u//meo n/s/ners|gna�ure iM tkespace provided above on this
s ien i46 q
Z '7� day of 20if'
Notary Public
State Of Florida
My commission expires