Item C25 I �
BOARD OF COUNTY COMMISSIONERS
Mayor Sylvia J. Murphy,District 5
•
ter` tid�� Mayor Pro Tem Danny Kolhage,District 1
(AUNTY o�MONROE �. �.:� '. •`- Heather Carruthers,District
KEY WEST FLORIDA 33040 i r �/•. George Neugent, District 2
(305)294 46a� r: 'r,^':` '� ( David Rice,District 4
•District 4 Office: • ' ,; � Y s°r ,
9400 Overseas Highway ' +��• ,j,,
Florida Keys Marathon Airport,Suite 210
Marathon, FL 33050
Ph:305 289-6000
Fx:305 289-4610 • "'' •
-Em:boccdis4@monroecounty-fl.gov _ ►1
•
Interoffice Memorandum
Date: December 5,2013
To: Amy Heavilin, Clerk of the Court
Avge2;____
From: Commissioner David Rice,District 4
Re: Notice of Voting;Conflict
•
Per Florida Statute 112.3143, I hereby disclose by;written memorandum that I will
. abstain from the vote on certain issues that are brought before the Monroe County Board of
Commissioners with entities that I am involved with.
I will abstain from the vote;on issues concerning the Guidance Care Center, Inc., a
private,not-for-profit entity,which,receives some of its operational funding from the County,as I
am currently a member of the Board of Directors of the Care Center. I also am a member of the
Board of the Historic Florida Keys Foundation,Inc., and will abstain from voting on any issues
concerning that organization as well.
At the December 11,2013'BOCC meeting,I will abstain from the vote on item(s)on
the Bulk Approval Agenda,#C24,25,26&27,(these items were deleted from the
November 206 BOCC agenda):
#C24::Authorization for the Mayor to execute the Certificate of
Acceptance of Sublgrant Award for the Guidance/Care Center
Women's Jail Housed Drug Abuse Treatment Program, using
funds provided under the FDLE Edward Byrne Memorial Justice
Assistance Grant program,for the period from October 1, 2013
through September;30, 2014.
•
Notice of Voting Conflict—December 11,2013
Page 2
December 5,2013
#C25:Authorization for the Mayor to execute a Memorandum of
Understanding with Guidance/Care Center Women's Jail
Housed Drug Abuse.Treatment Program,for the period from
October 1, 2013 through September 30, 2014.
#C26:Authorization for the Mayor to execute the Certificate of
Acceptance of Sub-grant Award for the Guidance/Care Center
for the Men's Jail Housed Drug Abuse Tre atment Program,
using funds provided under the FDLE Residential Substance
Abuse Treatment Grant program,for the period from October 1,
2013 through September 30, 2014.
#C27:Authorization for the Mayor to execute a contract with the
Guidance/Care Center for the Men's Jail Housed Drug Abuse
Treatment Program, using funds provided under the FDLE
Residential Substance Abuse Treatment Grant,for the period
from October 1, 2013 through September 30, 2014.
Thank you. If you have any questions,please do not hesitate to contact our office for assistance.
•
. i
- I
BOARD UF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: December 11, 2013 Division: OMB
Bulk Item: Yes E NoFl Department: Grants Administration
StaffPers0n:
-Laura deLoach-Hartle
Ext:_4482
AGENDA ITEM WORDING: Authorization for the Mayor Lo execute a Memorandum nf
Understanding with Guidance/Care Center VVornen\a ]ail Housed Drug Abuse
Treatment Program, for the period from Oct 1, 2013 through Sept 30, 2014.
ITEM BACKGROUND: Federal funds are provided through the Florida Department of
Law Enforcement. The Substance Abuse Policy Advisory Board /SAPAB\ reviews
propmsa|s and makes recommendations to BU(�[� for local funding of programs.
PREVIOUS RELEVANT B[}CCACTION: Approval tV apply for grant funds was given at
the July 2013 meeting. Certificate of Acceptance for Sub-grant Award from F[}LE is
also on the agenda for this meeting.
CONTRACT/AGREEMENT CHANGES: None.
STAFF RECOMMENDATION: Approval
TOTAL COST: $28,544 Indirect Cost: BUDGETED: Yes ENoFl
COST TOCOUNTY: $O SOURCE OF FUNDS: FD[E
DIFFERENTIAL UF LOCAL PREFERENCE:
REVENUE PRODUCING: Yes El No E AMOUNT PER MONTH
YEAR
APPRDVEDBY:COUNTY OMB/PURCHASINGE�—^~RISK MANAGEMENT ~.~~
DOCUMENTATION: INCLUDED: ETO FOLLOW: M NOT REQUIRED: �
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Guidance Care Center Effective Date: '10/01/13
Expiration Date: 09130/14
Contract Purpose/Description: Funds are provided through an FDLE Agreement for
Guidance/Carp Contpr Women's jail Housed Drug Abuse Treatment Program.
Contract Manager: Laura deLoach-Hartle 4482 OMB/Grants Admin.
(Name) (Ext.) (Department)
for BOCC meeting on 12/11/13 Agenda Deadline: 11/27/13
CONTRACT COSTS
Total Dollar Value of Contract: $28,544 Current Year Portion: $28,544
Budgeted? Yes X No Account Codes: 125-06056-530490-GG1402
Grant: 123.,544
County Match: $0
ADDITIONAL COSTS
L
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer---,,
Division Director YesR NoR
..........
Risk Management YesR No
O.M.B,/Purchasing YesR No[B/
CountyAttorney 11M�13 YesR No[�]
Comments:
OMB Form Revised 9/11/95 MCP #2
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM FUNDS
AGREEMENT
THIS AGREEMENT is made and entered into this 11th day of December, 2013, by and
between MONROE COUNTY, a political subdivision of the State of Florida, whose address is 1100
Simonton Street, Key West, FL 33040, hereinafter referred to as "COUNTY," and Guidance/Care
Center hereinafter referred to as "AGENCY."
W ITN ESS ETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub-grant of
Edward Byrne Memorial Justice Assistance to the COUNTY to implement a program that provides
substance abuse treatment services to women offenders held in local correctional facilities who
have at least six months and no more than twelve months of their sentence left to serve; and
WHEREAS, the COUNTY is in need of an implementing agency to provide said services
under this Program; and
WHEREAS, the AGENCY is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Edward Byrne Memorial Justice
Assistance Grant funds to the AGENCY in accordance with the COUNTY'S application for the
Edward Byrne Memorial Assistance Grant.
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the AGENCY agree as follows:
1.. TERM - The term of this Agreement is from October 1, 2013 through September
30, 2014, the date of the signature by the parties notwithstanding, unless earlier terminated as
provided herein.
2. SERVICES - The AGENCY will provide services, in compliance with all provisions,
as outlined in the COUNTY'S Edward Byrne Memorial Justice Assistance Sub-grant Award,
attached and made a part hereof (Attachment C).
3. FUNDS - The total project budget to be expended by the AGENCY in performance
of the services set forth in Section 2 of this agreement shall be the total sum of $28,544. All
funds shall be distributed and expended in accordance with the Project Budget Narrative as
outlined in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain documents
entitled "State of Florida Office of Criminal Justice Grants Florida Department of Law
Enforcement Sub-grant Award Certificate and Application" and all laws, rules and regulations
relating thereto are incorporated by reference (Attachment Q.
5. BILLING AND PAYMENT
(a) The AGENCY shall comply with the program and expenditure reporting
requirements for Byrne Grant funds. The AGENCY shall render to the COUNTY a detailed
quarterly performance report not later than 7 days after the end of each quarter. The
quarterly performance reports must include a response to all objectives included in your project,
as described in the Performance section in the grant agreement. A detailed narrative, reflecting
on accomplishments, challenges, etc. is required as part of this quarterly report. The AGENCY
shall render to the COUNTY, monthly itemized invoices, not later than 30 days after the
end ofeach month, properly dated, describing the services rendered, the cost of the services,
and all other information required. The original invoice shall b8 sent to:
Grants Administrator
11OO Simonton Street
Key West, FL33O4O
(b) Payment shall be made after review and approval by the COUNTY within thirty
(30) days of receipt of the correct and proper invoice submitted by the AGENCY.
(c) The County shall only reimburse subject tV the funded amounts below, those
reimbursable expenses which are reviewed and approved as complying with Monroe County
Code of Ordinances, State laws and regulations and Attachment - Expense Reimbursement
Requirements. Evidence of payment by the PROVIDER shall be in the form of letter,
summarizing the expenses with supporting documentation attached. The letter should contain a
notarized certification statement. An example of reimbursement request cover letter is
included as Attachment B.
6. TERMINATION - lFhisAgreernent may be terminated by either party atany time,
with or without cause, upon not less than thirty (30) days written notice delivered to the other
party, The COUNTY shall not be obligated to pay for any services provided by the AGENCY after
the AGENCY has received notice of termination.
7. ACCESS TO FINANCIAL RECORDS - The AGENCY shall maintain appropriate
[|naoda| records which shall be open tothe public at reasonable times and under reasonable
conditions for inspection and examination and which comply with the Agreement incorporated in
Section 4 of this Agreement.
8. AUDIlF - TheAGENCYsha|| subrnittotheCOUNTYanauditneporLcoveringthe
term of this Agreement, within one-hundred twenty /120\ days following the Agreement's lapse
or early termination and shall also comply with all provisions of the Agreement incorporated in
Section 4of this Agreement.
9. NOTICES - Whenever either party desires to give notice unto the other, it must be
given by written notice, sent by registered United States rna||, with return receipt requested, and
sent to:
FOR COUNTY: FOR PROVIDER:
Grants Administrator Frank Rabbito, Senior Vice President
1100S|rnonton Street Guidance/CaneCent8r
Key West, FL33O4U 1205 Fourth Street
Key West, FL3304O
Either ofthe parties may change, by written notice as provided above, the addresses or persons
for receipt ofnotices.
10. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the
Florida Department ofLaw Enforcement cannot be obtained or cannot be continued at a level
sufficient to a||ovv for the services specified herein, this Agreement may then be terminated
immediately, at the option of the COUNTY, by written notice of termination delivered in person
or by mail to the AGENCY at its address specified above. The COUNTY shall not be obligated to
pay for any services provided by the AGENCY after the AGENCY has received notice of
termination.
11. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services pursuant
to this Agreement, the AGENCY shall abide by all statutes, ordinances, rules, and regulations
pertaining to, or regulating the provision of, such services, including those now in effect and
hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State of Florida
and Article 1 of the United States Constitution, which provide that no revenue of the state or any
political subdivision shall be utilized, directly or indirectly, in aid of any church, sect or religious
denomination or in aid of any sectarian institution. Any violation of said statutes, ordinances,
rules, or regulations shall constitute a material breach of this Agreement immediately upon
delivery of written notice of termination to the AGENCY. If the AGENCY receives notice of
material breach, it will have thirty days in order to cure the material hnBmch of the contract. If,
after thirty (30) days, the breach has not been cured, the contract will automatically be
terminated.
12. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement shall
assign this Agreement or any interest under this Agreement, or subcontract any of its obligations
under this Agreement, without the written consent of the other.
13. EMPLOYEE STATUS - TheAGENCY is an independent contractor. Persons
employed by the AGENCY in the performance of services and functions pursuant to this
Agreement shall have no claim to pension, worker's compensation, unemployment
compensation, civil service or other employee rights or privileges granted to the COUNTY'S
officers and employees either by operation of law orby the COUNTY.
14. INDEMNIFICATION - TheAGENCyagneesto hold harmless, indemnify, and defend
the COUNTY, its commissioners, officers, employees, and agents against any and o | claims,
losses, damages, or lawsuits for damages, arising [norn, allegedly arising from, or related to the
provision of services hereunder by the AGENCY.
15. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between the
parties relating to the subject matter hereof as well as any previous agreements presently in
effect between the pa/ties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be
affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe
County, Florida, on the day and year first written above.
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: AMYHEAVILIN, Clerk OFMONROE COUNTY, FLORIDA
By: By:
Deputy Clerk Mayor/Chairman
Witness
i5i , ;--1
Witness -V-~ --
Witness ~=
MOQROE COUNTY ATTORNEY
APPROVED AS TO FORM:
ASG|8TANT C0UWTYfTTORNEv
Deta
ATTACHMENT
Expense Reimbursement Requirements
This document is intended to provide basic guidelines to Human Service and Community-Based
Organizations, county travelers, and contractual parties who have reimbursable expenses
associated with Monroe County business, These guidelines, as they relate totravel, are from the
Monroe County Code ofOrdinances and State laws and regulations.
4 cover letter (see Attachment B) summarizing the major line items on the reimbursable
expense request needs Lo also contain the following notarized certified statement:
"I certify that the above checks have been submitted to the vendors as noted and that the
attached expenses are accurate and in agreement with the records of this organization.
Furthermore, these expenses are in compliance with this organization's contract with the Monroe
County Board of County Commissioners and will not be submitted for reimbursement to any
other funding source."
Invoices should be billed to the contracting agency. Third party payments will not beconsidered
for reimbursement. Remember, the expense should be paid prior to requesting a
reimbursement.
Only current charges will be considered, no previous balances.
Reimbursement requests will be monitored in accordance with the level of detail in the contract.
This document should not be considered all inclusive. The Clerk's Finance Department reserves
the right to review reimbursement requests on an individual basis. Any questions regarding
these guidelines should be directed to 305-292-3534.
Data Processing, PC Time, etc.
The vendor invoice is required for reimbursement. Inter-company allocations are not considered
reimbursable expenditures unless appropriate payroll journals for the charging department are
attached and certified.
Payroll
A certified statement verifying the accuracy and authenticity of the payroll expense is needed. If
a Payroll Journal is provided, it should include: dates, employee name, salary orhourly rate,
total hours worked, withholding information and paid payroll taxes, check number and check
amount. If Payroll Journal is not provided, the following information must be provided: pay
period, check amount, check number, date, payee, support for applicable paid payroll taxes.
Postage, Overnight Deliveries, Courier, etc.
A log of all postage expenses as they relate to the County contract is required for
reimbursement. For overnight or express deliveries, the vendor invoice must beincluded.
Rents, Leases, etc.
A copy of the rental orlease agreement isrequired. Deposits and advance payments are not
allowable expenses.
Reproductions, Copies, etc.
A log of copy expenses as they relate to the County contract is required for reimbursement. The
log must define the date, number Vfcopies made, source document, purpose, and recipient. A
reasonable fee for copy expenses will be allowable. For vendor services, the vendor invoice and
a sample of the finished product are required.
Supplies, Services, etc.
For supplies or services ordered, a vendor invoice is required.
TeUefam, Fan, etc.
Afax log is required. The log must define the sender, the intended recipient, the date, the
number called, and the reason for sending the fax.
Telephone Expenses
A user log of pertinent information must be remitted including: the party called, the caller, the
telephone number, the date, and the purpose of the call.
Travel and Meal Expenses
Travel expenses must be submitted on a State of Florida Voucher for Reimbursement of Travel
Expenses. Travel reimbursement requests must besubmitted and will be paid in accordance
with Monroe County [ode of Ordinances and State laws and regulations. Credit card statements
are not acceptable documentation for reimbursement. If attending a conference or meeting a
copy of the agenda is needed. Airfare reimbursement requires the original passenger receipt
portion of the airline ticket. A travel itinerary is appreciated to facilitate the audit trail. Auto
rental reimbursement requires the vendor invoice. Fuel purchases should be documented with
paid receipts. Taxis are not reimbursed if taken to arrive at a departure point: for example,
taking a taxi from one's residence to the airport for a business trip is not reimbursable. Parking
is considered a reimbursable travel expense at the destination. Airport parking during a
business trip is not.
A detailed list of charges is required on the lodging invoice. Balance due must be zero. Room
must be registered and paid for bytraveler. The County will only reimburse the actual room and
related bed tax. Room service, movies, and personal telephone calls are not allowable
expenses.
Mileage reimbursement shall be at the rate established by ARTICLE XXVI, TRAVEL, PER DIEM,
MEALS, AND MILEAGE POLICY of the Monroe County [ode of Ordinances. An odometer reading
must be included on the state travel voucher for vicinity travel. Mileage isnot allowed from a
residence or office to a point of departure. For example, driving from one's home to the airport
fora business trip is not reimbursable expense.
Meal reimbursement shall beatthe rates established by ARTICLE XXV{, TRAVEL, PER DIEM,
MEALS, AND MILEAGE POLICY of the Monroe County Code o[ Ordinances. Meal guidelines state
that travel must begin prior to 6 a.m. for breakfast reimbursement, before noun and end after
p.m, for lunch reimbursement, and before 6 p.rn, and end after p.m. for dinner
reimbursement.
Non-allowable Expenses
The following expenses are not allowable for reimbursement: capital outlay expenditures
(unless specifically included in the contract), contributions, depreciation expenses (unless
specifically included in the contract), entertainment expenses, fundraising, non-sufficient check
charges, penalties and fines.
ATTACHMENT
ORGANIZATION
LETTERHEAD
Monroe County Board of County Commissioners
Finance Department
5OO Whitehead Street
Key West, FL ]3O4O
Date
The following is a summary of the expenses for (Organization name) for the time period of
to _______.
Check # Payee Reason Amount
101 Company Rent $ X,XXX.XX
102 Company Utilities XXX.XX
104 Employee p/R ending O5/14/O1 XXX.XX
105 Employee p/R ending U5/28/O1 XXX.XX
(A) Total $ X,XXX.XX
(B) Total prior payments $ X,XXX.XX
(C) Total requested and paid (Af B) `� X,%XX.XX
/D> Total
` ' $ X,XXX.XX
Balance of contract (� {�)
` ' $ X,XXX.XX
I certify that the above checks have been submitted to the vendors ms noted and that the
expenses are accurate and in agreement with the records of this organization. Furthermore,
these expenses are in compliance with this organization's contract with the Monroe County
Board of County Commissioners and will not be submitted for reimbursement to any other
funding source.
Executive Director
Attachments (supporting documentation)
Sworn to and subscribed before me this day of 20__
by who is personally known tome.
/vvto'y Pwu//c Notary Stamp
ATTACHMENT C
RECEIVED NOV 1Q7MY FDLE
Rorida Department of Business Support
Law Entorcoment Rick Scott, Govemor
Office of Criminal Justice Grants Pam Bondi,Attorney Geneoii
Post Office Box 1489 Je I Alwater, Chief Firionciat office,-
Gerald M, Bailey Tallahassee, FL 32302-1489 Adam Putnam, Commissioner of Agriculture
wvmv.fd��tate.V,Lis
The Honorable George Neugent
Mayor
Monroe County Board ofCommissioners
110OSimontonStreet
Key West, FL 33040'3118
Re: Contract No, 2014-JABC-K8UNR-2-E5-208
Dear Mayor Neugent:
The Florida Department of Law Enforcement is pleased to award an Edward Byrne Memorial Justice Assistance
Grant/u Your unit o[government in the amount of$28.544.00 for the project enhUmd VYOK4EN'S JAIL HOUSED
DRUG ABUSE TREATK8ENTPRDGRAK�. These funds ahaUbeuh|ized for the purp'--snof reducing crime and
improving public safety, A copy of the approved aubgnont application with the nafem'-- m�con� otnumber inenclosed
for your file, All correspondence with the Department should always refer to the project number and title.
As you may be aware, information from subgrants and performance reports are currently provided to the Department
Of Justice under the Performance Measurement Tool(PMT)and Federal Funding Accountability and Transparency
Act(FFATA)|n meet current federal transparency requirements. However,the State of Florida recently passed
legislation requiring all contracts, including grants for state or federal financial aaaietancwbapmvidediothe
Dape�mentof Financial Semicamvia the Florida Accountability C t dT ki System'
mon|mo1and all subsequent con*|uUnginfonnaUnninu|udin Contract Tracking (FACT�)� This grant
amendments, etc, arerequirementsgpeno»na»o»mp»�s.axpendi�urenepo�a. gnant
� unue/coapter2O13-54and 2013'154 Laws of
Florida for transparency in government spending. |f this grant agreement contains confidential or exempt information
not subject to disclosure under the public records law, Chapter 119, F.S., (such as the names of personnel and
disclosure of equipment for certain undercover operations, etc.that may result in officer names or other sensitive
information on grant documents and expenditure reports)please contact the Office of Criminal Justice Grants for
information on requesting exemption from public records disclosure.
Please complete and return the enclosed Certification of Acceptance to the Office of Criminal Justice Grants within 30
calendar days from the date of award.This certificate constitutes official acceptance of the award and must be
received by the Department prior hx the reimbursement uf any project expenditures. VVe look forward tm working with
you on this project. Please contact Planning Manager Annamarie Whatley at(850)617-1250 if you have any
questions o,wa can beof further assistance.
3inoeny|y,
Petrina Tuttle Herring
Administrator
PTH/o|
Ennimsunme
Service -Integrity °Respect ^ Qu�7/ity
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative, acknowledges receipt and acceptance of subgrant award
number 2014-JAGC-MONR-2-E5-206, in the amount of$28,544.00,for a project entitled,WOMEN'S JAIL HOUSED
DRUG ABUSE TREATMENT PROGRAM,for the period of 10/01/2013 through 09/30/2014,to be implemented in
accordance with the approved subgrant application, and subject to the Florida Department of Law Enforcement's
Standard,Conditions and any special conditions governing this subgrant.
(tignature of grantee's Authorized 61cial)
George Neugent, Mayor
(Typed Name and Title of Official)
Monroe County
(Name of Subgrantee)
November 27, 2013
(Date of Acceptance)
MONROE COUNTY ATTORNEY
APPROVED AS TO FORM:
ASSISTANT COUNTY ATTORNEY
Date
Rule Reference 11 D-9.006 OCJG-01 2 (rev. June 2012)
SUBGRANT AWARD CERTIFICATE
SuLgnamee: Monroe County Board ofCommissioners
DateoyAward:
Gnan{Penod: From: 1001/2013 TO: 0980/2014
Project Title: VVQK8EmS JAIL HOUSED DRUG ABUSE TREATMENT PROGRAM
Grant Number: 2014J4GC-NONR-2-E5206
Federal Funds: $28.544DO
State Agency Match:
Local Agency Match: *O,OO
Total Project Cost: 828.S44DO
CFDAwumbec 16.738
Award is hereby made in the amount and for the period shown above of a subgrant under Title I of the Omnibus
Crime Control and Safe Streets Act of 1968, P.L.90-351,as amended, and the Anti-Drug Abuse Act of1g08 PL
7O0-69O.ro the above men(�neUsubgnantee and au�ootto any a�anhedor special conditions. ' � �
"This award is subject to all applicable rules, regulations,and conditions as contained in the Financial and
Administrative Guide for Grants, Guideline Manual 7100 1D. Office ofJustice Programs, Common Rule for State and
Local Governments and A-87. nrOK4BCinrubmA,11QorA-1U2. aaapp|icab|e andA,21 in their enUnety |tisalso
au�euitoeunhfu�harm{ee. mgu|aUoneaodpo|idouaameybomoeonub|yp—prescribed by Federal
era|
Govemmentconsistent wbhthe purposes and uuthohzaUonofPl.9O-351.a- amended,and P.L10O-090.
This grant shall become effective on the beginning date of the grant period provided that within 30 days from the date
of award,a properly executed Certificate of Acceptance of Subgrant Award is returned to the Department.
'zed Oq1c1a
Au
Administrator
Date
( )This award ia subject to special conditions(attauhed).
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
Subgra Recipient �.... „No,s �rc„
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: George Neugent
Title: Mayor
Address: 1100 Simonton Street
City: Key West
State: FL Zip: 33040-3110
Phone: 305-289-6039 Ext:
Fax: 305-872-9195
Email: neugent-george@monroecounty-fl.gov
Chief Financial Officer
Name: Amy Heavilin
Title: Clerk of Court
Address: 500 Whitehead Street
City: Key West
State: FL Zip: 33040-3110
Phone: 305-295-3130 Ext:
Fax:
Email: aheavilin@monroe-cierk.com
Application Ref# 2014-JAGC-2346 Section#1 Page 1 of 2
Contract 2014-JAGC-MONR-2-E5-206
Rule Reference 11 D4006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-County-wide
Implementing Agency
Organization Name: Monroe County Board of Commissioners
County: Monroe
Chief Official
Name: George Neugent
Title: Mayor
Address: 1100 Simonton Street
City: Key West
State: FL Zip: 33040-3110
Phone: 305-289-6039 Ext:
Fax. 305-872-9195
Email: neugent-george@monroecounty-fl.gov
Project Director
Name: Laura Deloach-Hartle
Title: Senior Administrator-Grants& Special Projects
Address: 1100 Simonton Street
Room 2-285
City: Key West
State: FL Zip: 33040-3110
Phone: 305-292-4482 Ext:
Fax:
Email: deloachhartle-laura@monroecounty-fl.gov
Application Ref# 2014-JAGC-2346 Section#1 Page 2 of 2
Contract 2014-JAGC-MONR-2-E5-206
Rule Reference 11D-9.006 OCJG-005(rev.October2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-County-wide
i,uvllaaP✓�r�frir�lSuJl�ke�+w ` � �����y��,/
General Project Information
Project Title: WOMEN'S JAIL HOUSED DRUG ABUSE TREATMENT PROGRAM
Subgrant Recipient: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 10/1/2013 End Date: 9/30/2014
Problem Identification
South Florida, including Monroe County and the Florida Keys, continues to have the unfortunate
distinction of being designated as a high-intensity drug trafficking area and, as such, is a leading
illicit drug importation area. This, of course, has increased the availability of illicit drugs in Monroe
County resulting in drug abuse rates higher than both the state and national averages. Specifically
in regards to the female population of Monroe County which is the population of focus for this
grant request, the latest Behavioral Risk Factor Surveillance Survey compiled by the Florida
Department of Health reports rates of drug involvement as over twice that of the state average
and four times that of the much larger Miami-Dade County to the north. The Agency for
Healthcare Administration in its Emergency Department and Inpatient Hospitalization Data of
2011 publication indicates that female residents of our county had over twice the state rate per
100,000 population for emergency room treatment for acute drug intoxication. In addition, Monroe
has over twice the state average for DUI arrests and, consequently, almost three times the state
average for vehicular deaths involving drug use. For women with children, statistics from the
Florida Department of Children and Families indicate that 57%of foster care placements were as
a result of substance abuse by the mother between April 2011 and March 2012.
For many drug involved women, the obsession surrounding use and attainment of illicit and legal
drugs of abuse often lead to legal involvement, criminal conduct, neglect of family and self, and
ultimately incarceration. In addition; the destruction of parent-child relationships, increased
domestic violence, increased crime, child abuse and neglect, foster care placement, divorce,
stress on the legal and medical systems of a county with very limited resources, and global
negative effects on our communities and quality of life are also directly affected. Recognizing the
significant need for appropriate treatment among greater numbers of incarcerated women whose
level of drug involvement is such that they would not benefit from available outpatient treatment
and who are often the primary caretakers of children, the Guidance Care Center along with the
Monroe County Sheriffs Office created the Jail Housed Drug Treatment Program located within
the Monroe County Detention Center in 1992. It remains today as one of the few such programs
operated within a county jail in Florida and the only opportunity for women to receive intensive
drug abuse treatment within Monroe County. Moreover,these women are able to get treatment
quickly instead of being one of the 66%of substance abusing Florida residents who desire help
but are unable to access treatment due to Florida's lengthy waiting list for substance abuse
services as reported by the Florida Department of Children and Families.
Project Summary (Scope of Work)
In 1992, The Jail Incarceration Program (JIP)was developed in the Monroe County Detention
Center and began providing substance abuse treatment services to county inmates to lay the
foundation for sustained recovery. The majority of clients are court ordered by the Drug Court,
Circuit Court and County Court Judges in Monroe County.
Application Ref# 2014-JAGC-2346
Section#2 Page 1 of 4
Contract 2014-JAGC-MONR-2-E5-
Rule Reference 11 D-9 006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
JusdueAssiatenoeGnant- Countv-w|de
The rest enter the program as volunteers who have met the criteria for drug/alcohol treatment and
will beinthe county jail a minimum of 182 days. This year's funding will allow services begun with
last year's grant bz continue for this population in the detention center.
Client-centered individualized treatment plans tailored to the needs of women are a cornerstone of
gender-responsive treatment. After developing these plans in partnership with the program
participant, treatment plan reviews, case management services to provide community linkages
and monthly self-reports of progress continue to refine the plan. On-going program review occurs
through monthly focus groups with administrative staff and participants. The Global Assessment
of Individual Needs (GA|N)instrument provides a comprehensive oaea nmentofo|ientneodmand
assists |n developing a person-centered VVeUneuuPlan that is updated
-�ththe pa�icipant every
3O days. Admission policies are welcoming to individuals with co-uccur�^gdiaonderslearning
disabilities, and i||itaraoy, as U '
. � This nws�cnmssyoreU
who probably othmm�newouNnot nace�e services. - �� ''
For women with a mental illness as well as drug addiction, a Mental Health Status Assessment
identifies impairments in functioning. Once identified, the client receives a referral to a mental
health counselor and the Prison Health Services psychiatrist as well as participating in services to
address the substance use disorder and criminal thinking and behaviorTreatment ofmental
)Uneos |a monitored by program�affaaa vital po�cf recovery homsubstance abuse Participants
areQ|venappointmentmwiththe(�uidanoeCamaCen8erpayohintriatup-ncom;|ation 'of the
program and release from incarceration and assigned a case worker--help them with
appointments, treatment adherence,accessing of community services and medication assistance.
Psyohntropiomedicebonm are provided heeof charge topadiuipanta ~who
~cannot afford their
medications or who do not have insurance coverage.
Treatment in the program is a minimum of six months and a maximum of one year. Aftercare
services are encouraged as a part of re-entry planning and last up to six months once the
participant is released. The Guidance/Care Center provides aftercare throughout the Florida Keys
in community-based facilities. Aftercare is given priority and participants are enrolled before they
are released. These services are not funded by the grant and are available to all participants
regardless of ability k/pay.
Program and corrections conduct random drug testing and positive tests resulting in 30 days in
lock-u p and a return to court for judicial review of the case. Tests used are the Reditest 10 panel
dip sticks testing for amphetamine, benzodiazeVines.onoaine opiates, synthetic opiates, THC
PCP, barbiturates, K4DK4A and methadone. The program also
'has are'ahonahip with the
'local
'
drug court to run tests on their spectrometry machine if test results are questionable which helps
to identify those who may have attempted to be dishonest by trying to mask the results.
Program services will be delivered using an evidence based practice Cogitative Behavioral
'Therapy (CBT)curriculum entitled "Substance Abuse and Criminal Conduct�� Ghategieohzr8e|f
|mprovementandChmnywPathwaym0oRespnno|b|eLiving~authonodbyHarvey Milkman and
KennethVVanberg. Throughout the treatment episode participants use a client workbook that
belongs to them. The cost of that workbook io$22.00 per copy. Use ofthis workbookiosubject to available i|ab{ebutvviUnot
exceed the $22.00cnat, Treatment in the correctional setting will incorporate trauma-informed
and gandeprespuneivetreatment
Contract 2014-JAGC-MONR-2-E5-
Rv/e Reference/,o'y,uo+ocJG-ono(rev,October ucws)
Application for Funding Assistance
Florida Department Of Law Enforcement
Justice Assistance Grant- County-wide
through the use of the evidenced-based "Seeking Sa&a'�"h o�
ua�men�mude|toproob*Mhehea|ing
and edificadonof the human apiriLGemNngSafety offers
- 25 treatment topics, each with ha
'clinician a
ngu|deandc|ienthandouts. Thmsevenioterpemona||npicmanaAmkingforHe|nHonomty' Se�ingBmunderiesinRe|ationsh|pu. Hae|thyRe|ot|onahips` Communih/Remouroem' Healing from Anger'andGe�ingOthenshzSuppodYourRecovery The seven behavioral topics are Detaching hn Emotional Pain: Grounding, Taking Good Ca ofYoume|� Red and Green Flags, Co= ' itme^ t^Cup|ngwithTriQgem. ReepeotingYuurTime and The seven ucognitive topics are
PTSD: Taking Back Your Power, Compassion, YhenSubstan--s Control You, ""cov='vThink|ng. Integrating the Split Self, Creating Meaning, and Discovery. |n addition, four
combination topics are Introduction to Treatment/Case Management, S k*ty\ TheLifeChoicea( ama (Re»'mw). and Termination. These relational
models support the development ofhealthy
relationships with self, significant others, and the community at large in order to reduce the risk of
relapse and recidivism. Staff will use individual and group formats to deliver core services.
The specific components of the treatment services will include:
~Eduoat|onabout addiction ho include relapse prevention and the consequences ofcriminal
behavior
>Anger and emotional control
>Tra u ma-informed care and treatment to include sexual abuse and domestic violence
>A range of informational, emotional, and behavioral options to strengthen self and family
>|mproving abilities to cope with their children and the world around them.
>Ernphmaioon physical and emotional wellness
>Parendng education and practice
>L*nrning. developing, and practicing positive coping skills.
>Deve|oping and beginning to implement realistic and hopeful life plan.
[�
� ontinuumofcareoupportapadicipantsbyoonnecbngon000ndinatin aftercare inthe
oommunih/and though 12-stap/ouppo�group involvement.
"
>D|ncharge and aftercare planning
Rule Reference 11o'o.n0000Ja-nou(rev.October zone)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
I
Section Questions:
Question: Does the Subgrantee receive a single grant in the amount of$500,000 or more from
the U.S. Department of Justice?
Answer: No
Question: Does the Implementing Agency receive a single grant in the amount of$500,000 or
more from the U.S. Department of Justice?
Answer: No
Question: Part 1: In your business or organization's preceding completed fiscal year, did your
business or organization(the subgrantee)receive (1)80 percent or more of your
annual gross revenues in U.S.federal contracts, subcontracts, loans, grants,
subgrants, and/or cooperative agreements; and (2)$25,000,000 or more in annual
gross revenues from U.S.federal contracts, subcontracts, loans, grants, subgrants,
and/or cooperative agreements? If yes, answer"yes"or"no"to Part 2, below.
Answer: No
Question: Part 2: Does the public have access to information about the compensation of the
executives in your business or organization (the subgrantee)through periodic reports
filed under section 13(a)or 15(d)of the Securities Exchange Act of 1934 (15 U.S.C.
78m(a), 78o(d))or section 6104 of the Internal Revenue Code of 1986? If answer to
Part 1, above, was"no,"answer N/A.
Answer: N/A
Application Ref# 2014-JAGC-2346 Section#2 Page 4 of 4
Contract 2014-JAGC-MONR-2-E5-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department{fLaw Enforcement
JusdoaAmsintancaGnsnt- Counh/+wde
General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: OO4-Corrections and Community Corrections Programs
State Purpose Area: A-Accomplishments: Includes any accomplishments during the
reporting period.
Activity Description
Activity: Substance Abuse Treatment
Target Group: Adults- Male orfemale*
Geographic Area: Rural
Location Type: County Jail
Address(es) :
Monroe County Detention Center
College Road
Key West, FL3304O
Activity Description
Activity: Group Therapy
Target Group: Adults- K1a|a or female*
Geographic Area: Rural
Location Type: County Jail
Activity Description
Activity: Counseling
Target Group: Adults- Male orfemale*
Geographic Area: Rural
Location Type: County Jail
Activity Description
Activity: Drug Testing
Target Group: Adultm-Me|eorhameka°
Geographic Area: Rural
Location Type: County Jail
Contract 2014-JAGC-MONR-2-E5-
*uwRefeiance I/uy.006ocus-0uo(mw.October xons)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
U ON
Goal. A total of at least 30 women will enter substance abuse treatment with a successful
completion rate of 75%. Recidivism will be under 25%. Of those who complete, 75%
will enter aftercare in the community.
Objective: A2- Report on usage of crimesolutions.gov Website
Measure: Part 1
Will you be using the crimesolutions.gov website?
Goal: No
Objective: A3- Report on subgrants from grantees other than FDLE
Measure: Part 2
If yes, enter grantee organization or agency name.
Goal: N/A
Measure: Part 1
Are you a subrecipient of a JAG award from another JAG grantee (other than
FDLE)?An agency can be a primary recipient of a JAG award from BJA and a
subrecipient of a JAG award from another JAG award primary recipient. Do not
consider awards that you receive directly from USDOJ.
Goal: No
State Purpose Area: CR-Corrections and Community Corrections: Includes community
corrections and corrections services provided and the individuals
served.
Activity Description
Activity: Corrections and Community Corrections
Target Group: Corrections and Community Corrections
Geographic Area: Rural
Location Type: County Jail
Objectives and Measures
Objective: CR1 - Report on JAG funding allocated for corrections and community corrections
Measure: Part 1
How much JAG funding has been allocated for corrections and community
corrections services? Please report in dollars($).
Goal: 28544.00
Application Ref# 2014-JAGC-2346 Section#3 Page 2 of 5
Contract 2014-JAGC-MONR-2-E5-
Rule Reference 11D-9.006 OCJG-005(rev.October2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
��1�0+r�'9�n�nJ�li 1 NIM�YI�I� IIII
Objective: CR2-Provide corrections and community corrections services
Measure: Part 1
Will you provide cognitive based corrections and community corrections services?
Cognitive-Behavioral services include therapeutic programs used to change criminal
thinking and behavior. Examples include Moral Reconation Therapy(MRT),Think for
a Change(T4C), or Aggression Replacement Training (ART).
Goal: Yes
Measure: Part 2
Will you provide educational corrections and community corrections services?
Educational services foster knowledge by helping participants develop daily life skills
that can enhance their opportunities.
Goal: Yes
Measure: Part 8
Will you provide substance abuse corrections and community corrections services?
Substance abuse services include substance abuse education, treatment, or
aftercare services.
Goal: Yes
Objective: CR3- Serve participants in a corrections and community corrections program
Measure: Part 1
How many TOTAL corrections and community corrections program participants will
you serve?
Goal: 35
Measure: Part 2
Of those participants to be served, how many will be NEW participants?
Goal: 28
Measure: Part 3
Of the individuals to be served, how many participants will complete the program?
The number entered should represent only those participants who successfully
completed all the requirements of the program during the reporting period.
Goal: 28
Objective: CR4- Provide evidence-based corrections and community corrections services
Measure: Part 1
Will your corrections and community corrections program provide evidence-based
services? Evidence-based programs and practices are those
Application Ref# 2014-JAGC-2346 Section#3 Page 3 of 5
Contract 2014-JAGC-MONR-2-E5-
Rule Reference 11 D4006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
v
demonstrated by the research literature to be effective at reducing substance use
among court-involved individuals (generally obtained through one or more outcome
evaluations).
Goal: Yes
Measure: Part 2
If yes, please enter the number of evidence-based services to be provided by your
program that fit the crimesolutions.gov definition of Effective: "Programs have strong
evidence indicating they achieve their intended outcomes when implemented with
fidelity."
Goal: 3
Application Ref# 2014-JAGC-2346 Section#3 Page 4 of 5
Contract 2014-JAGC-MONR-2-E5-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
SR!FM==MM=MM=M=M
Question: If'other"was selected for the geographic area, please describe.
Answer: n/a
Question: If'other"was selected for location type, please describe.
Answer: n/a
Application Ref# 2014-JAGC-2346 Section#3 Page 5 of 5
Contract 2014-JAGC-MONR-2-E5-
Rule Reference I ID-9.006 OCJG-005(rev.October2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
General Financial Info;
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR/Vendor Number: 596000749
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $28,544.00 $0.00 $28,544.00
Expenses $0.00 $0.00 $0.00
Operating Capital $0.00 $0.00 $0.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
--Totals -- $28,544.00 $0.00 $28,544.00
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated income(PGI)? No
Application Ref# 2014-JAGC-2346 Section#4 Page 1 of 3
Contract 2014-JAGC-MONR-2-E5-
Rule Reference 11 Q-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
11
Budget Narrative:
Contractual Services:
The Guidance Care Center will provide approximately 1,873.54 hours of substance abuse services
including substance abuse counseling(individual and group), case management, and drug testing
to females incarcerated at the Monroe County Detention Center. Services will be provided by a
Substance Abuse Counselor,
Unit: 1 Service Hour
Unit Cost: $18.14
Unit Cost Budget: 1,573.54 units of substance abuse services and case management @ $18.14
per unit
Unit Cost Calculation: $18.14 x 1,573.54 =$28,544
TOTAL PROJECT BUDGET: $28,544
CONTRACT:
Monroe County will execute a contract with the Guidance Care Center for the period of October 1,
2013 through September 30, 2014 to cover the grant period. A copy of the executed contract will
be sent to FDLE.
Application Ref# 2014-JAGC-2346
Section#4 Page 2 of 3
Contract 2014-JAGC-MONR-2-E5-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
I�
Section Questions:
Question: If salaries and benefits are included in the budget as actual costs for staff in the
implementing agency, is there a net personnel increase, or a continued net personnel
increase from the previous Byrne program?
Answer: N/A
Question: If benefits are to be included, are they reflected in the budget narrative?
Answer: N/A
Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or
implementing agency, if it is the sheriffs office.
Answer: N/A
Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this
plan.
Answer: N/A
Question: If the budget includes services based on unit costs, provide a definition and cost for
each service as part of the budget narrative for contractual services. Include the basis
for the unit costs and how recently the basis was established or updated.
Answer: The basis for the unit cost is staff salaries assigned to the program, plus the cost of
treatment workbooks/videos and drug tests.
A. Counselor/Case Manager PfT=$18,168
Clinical Director PIT= $7,186
B. FICA for Counselor/Case Mgr. and Clinical Director=$1,940
C. Travel =0
D. Equipment= 0
E. Supplies =$1,250
($770=workbooks/videos, $480=drug tests)
UNIT COST CALCULATION
Unit Cost=$18.14(rounded)
Total Units = 1,573.54(approx.)
Budget: $28,544
Unit Cost provided by contracted provider,July 2013.
Application Ref# 2014-JAGC-2346 Section#4 Page 3 of 3
Contract 2014-JAGC-MONR-2-E5-
Rufe Reference 11 D-9.006 OCJG-005(rev.October 2005)
' ' Florida Department of Law Enforcement
Office of Criminal Justice Grants
'401 Post Office Box 1484 Tallahassee, Florida 32302-1489 (850)617-1250 aiminaljustice�afdle state fi us
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
STANDARD CONDITIONS
SFY2014 JAG Standard Conditions Page i of 22
Rev. 09/2013
Conditions of agreement requiring compliance by units of local government (subBnsnt reoipients)
implementing agencies, and state agencies upon signed acceptance nce of the subgnart award appear i^
this section, Upon eppnoval of this subgnant, the approved application and the following terms
c«
conditions will become binding. Failure to comply with provisions of this agreement will result /n
required corrective action up to and including project costs being disallowed and termination of the
//�
1 All SubQrant Recipients must comply with the financial and administrative requirements set
forth in the current edition of the U.S. Department of Justice, Office of Justice Programs(��JP) Financial Guide (R {S(Financial Guide)
inanciaiguide/index.htm) and
the Edward Byrne Memorial Justice Assistance Grant (JAG) program guidance
(—w.bia.-qov/ProgramDetails.as px?P rog ram ID=59 ) as well as Federal statutes, regulations,
policies, guidelines and requirements and Florida laws and regulations including but not
limited to:
= Florida Administrative Code, Chapter 1113'9. "Edward Byrne Memorial State and Local
Lmxv Enforcement Assistance Formula Grant Program":
• Office of Management and Budget(OMB) C1ruu|enm:
o A-21 (2CFR220), "Cost Principles for Educational
o A'87 (2CFR225), "Comt Principles for State, Local and
'--��—^Indian Tribal Governments"
o A-102. "Grants and Cooperative Agreements /b -t ''- ----
� �� ^| Governments"A-110 (3 CFR 315) "UniformAdministrativenAdministrative �
Cooperative Agreements" mequ/nmm»ents for Grants and
o 4-122(3 CFR238). "Cost Principles for Non-Profit Organizations"
o A'133,"Audits of States, Local Governments, and Non-Profit Organizations"
° Code ofFederal Regulations:
o 2 CFm 1/5.15(b), "Award Term for Trafficking Vn Persons"
� 28CFR38,"Equal Treatment for Faith-Based Organizations"
o 28 CFR 68' "U.S. Department of Justice Common Rule for State And Local
Governments"(Common Rule)
o 28 CFR 83, "Govern ment-Wide Requirements for Drug-Free Workplace(Grants)"
o 28 CFR 18, 22' 23, 30. 35,42' 61. and 63
° Public Law 109'162, Title XI—Department of Justice Reauthorization, Subtitle B--\mnproving
the Department of Justice's Grant Programs, Chapter 1—Assisting Law Enforcement and
Criminal Justice A0enuies, Sec. 1111. Merger of Byrne Grant Program and Local ��w
Enforcement Block Grant Program:
'
° United States Code:
o 42 ..U.S C 3711 et meq.,-umnn/oum Crime Control and Safe Streets Act of19GB"
° State of Florida General Records Schedule GS1-SL for State and Local Government
Agencies:
2. Requirements for Contractors ofSubgrent Recipients
The aubgnsn1 recipient assures the compliance of all contractors with the applicable provisions of
Title | of the Omnibus Crime Control and Safe Streets Act uf1QS8 ao amended (42USC 3711
et seq. at )� the provisions of the current `didon of the Office o| Justice
Programs Financial Guide J
applicable federal and state
| )� and all other
1 Allowable Costs
e. Allowance for costs incurred under the subgrant shall be determined according to the general
principles and standards for selected cost items set forth in the Office ofJustice Programs
Financial Guide, U.S. Department of Justice Common Rule for State And Local Governments
and federal DK4B Circular A'87. "Cost Principles for State, Local and Indian Tribal{�ovemmentn.''orON1BCirou|arA-21' ''CostPhooip|esforEduca Educational Institutions."
b All procedures employed in the use of federal funds for any procurement shall be according
to uS Department of Justice Common Rule for State and Local Governments or OMBC|rou/arA-11O. or OMB Circular A'1O2. and Florida law to be eligible for reimbursement.
4. Reports
a Project Performance Reports
(1) Reporting Time Frames: The subgnani recipient shall submit Quarterly Project
Performance Reports hz the Florida Department of Law Enforoement hereafter known as
the Depa�menLvvithin �fteen (15) days after the end of the repo�ing Enforcement,
In addition
if the oubgrantaward period is extended beyond the "original" project additiooa'
Ooeder|yProject Pe�unnonoeRapodashaUbeaubmi�ed. " period, /
Failure 0o submit Quarterly Performance Reports that are comp/ete accurate, and timely
may result insancbons. as specified in item 18. o Performance fA ' '
Agreement Provisions,
(2) Report Contents: Performance Reports must include a response to all objectives included
in your oubgnant. /\ detailed response is
re
quired in the narrative portion for yes/nopedbrmanoe objectives. The narrative must also reflect on
accomplishments for the
quarter and identify problems with project implementation and address actions being
taken to resolve the problems. Additional information may be required if necessary to
comply with federal reporting requirements.
(3) Submission: Performance Reports may be submitted hy the Project Oireotor ApplicationK8onagerorPe�unnanoeConbycts. '
b. Financial Reports
(1) Project Expenditure Reports
(a) The subgrant recipient shall have a choice of submitting either o Monthly or o
Quarterly Project Expenditure Report to the Department. Project Expenditure
Reports are due thirty (30) days after the end of the reporting period In addition, if
the aubgnantawand period is extended, additional Project Expenditure Reports shall
be submitted,
(b) All project expenditures for reimbursement of subgrent recipient coots shall be
submitted on the Project Expenditure Report Forms prescribed and provided by the
uff/ca of Criminal Justice Grants ([)CJG) through the Subgnynt Information
Management ON-line(S|P@ON) system.
(o) All Project Expenditure Reports shall be submitted in sufficient detail for proper pre-
audit -
(d) Before the ''fina|^ Project Expenditure Report will be processed, the subgnant
recipient must submit to the Department all outstanding project reports and must
have satisfied all special conditions. Failure to Comply with the above provisions
shall result in forfeiture ofreimbursement.
(e) Reports are tobe submitted even when no reimbursement is being requested.
SFY2D14 JAG Standard Conditions
� ��-------'
Rev, 05/2O13 Page3 �f�2
� The report must beelectronically signed by the mubgrant recipient orimplementing
agency's Chief Financial Officer or the Chief Financial Officer designee,
(2) Financial Closeout Audit
(a) The Financial Closeout Audit shall be submitted to the Department within
(45)days of the subgnantexpinadondate,
forty-five
(b) The Financial Closeout Audit must be electronically signed by the yubgnanL recipient
or implementing agency's Chief Financial Officer or the Chief Financial Officer
designee,
(3) Project Generated Income (PG|)
(a) If appUosbia, the subgnant recipient shall submit Quarterly P0 Earnings and
Expenditures Reports to the Department within thirty (30) days after the end of the
reporting period covering nubgrant project generated income and expenditures
during the previous quarter. If any PG| remains unspent after the subgnentands the
aubgrant recipient most continue submitting quarterly PG/ reports until all funds` are
expended (See Item 11. Program Income.)
(b) PG| Earnings and Expenditures reports must beelectronically signed by the subQnant
recipient or implementing agency's chief financial officer or the chief financial officer's
designee.
o. Other Reports
The subgrant recipient shall report to the Uniform Crime Report and other reports as may be
reasonably required by the Department.
5- Fiscal Control and Fund Accounting Procedures
e All expenditures and cost accounting of funds shall conform to the Office of Justice
Programs Financial Guide, the Common Rule, and OMB Circulars A-21 A87 andA11O
orA-102 as applicable, in theirendnety. ' - ' - '
b The oubgnant recipient ie required to establish and maintain adequate accounting systems
and financial records and to accurately account for funds awarded to them As a eubgront
,eop/ent, you must have a financial management system in place that is able torecord and
report on the reneip\, ob|igabon, and expenditure of grant funds. An adequate accountingsyerom for mubgrent recipient must be able to accommodate fund and account structure
expenditures, ueaeto and liabilities ~ ure
to aepansba|y track naceipts
subgnant recipients.
' ' ' eo for awards, programs, and
u All funds spent on this project shall be disbursed according to provisions of the projectoud get as approved by the Department.
d All funds not spent in accordance with this agreement shall be subject to repayment by the
ouoQnancreoip|ent.
6. Payment Contingent on Appropriation and Available Funds
The State of Florida's performance and obligation to pay under this agreement is contingent upon
an annual appropriation by the Florida Legislature. Furthermore the obligation of State f
Florida to reimburse oubgnant recipients for incurred costs is subject
` n
to available federal funds,
a o
SFY2O14 JAG Standard Conditions
------�- ------
Rev, O9/ZO13 Page 4of22
7. Obligation ofSubgrant Recipient Funds
SubQrantfunds shall not under any circumstances be obligated prior to the affective
— � date, or
subsequentthe termination daha, of the aubgnardaward period. Only project costs incurred onor after the effective dobs, and on or prior to the termination date of the aubgnan� recipient'spnojeutanae|igib|eforruimbumement. All payments must zecompleted within thirty (3O) days of
the end of the eubgnan¢period.
8. Advance Funding
Advance funding may be provided to a subgnart recipient upon a written request to the
Department, The request must be electronically signed by the subgrant recipient or implementing
agency's Chief Financial Officer or the Chief Financial Officer designee.
9. Trust Funds
o. The unit oflocal government must establish a trust fund in which to deposit JAG funds.
�
b, The account may earn inharest, but any earned interest must be used for program purposes
and expended before the federal grant period end date. Any unexpended interest
remaining at the end of the federal grant period must be submitted to the Office of Criminal
Justice Grants for transmittal to the Bureau of Justice Assistance.
10. Travel and Training
The cost mfall travel ahe|| be reimbursed according to the aubgront recipient's written travel
Policy. If the subgrant recipient does not have a written travel poUcy, cost of all travel will be
reimbursed according to State uf Florida Travel(�uide|ines§ 112.061. Fla. StaL
11. Program Income(also known as Project Generated Income)
a A|| income generated as a direct result of yubgnan1 project shall be deemed program
income.
b, Any project that will potentially earn PGI must submit an Earnings and Expenditures Report
to report how much PC3! was earned during each quarter. /\rep
od must be submitted each
quarter even if no PE}| was earned or expended. PG| Earnings and Expenditures reports
must be electronically signed by the subgrant recipient or implementing agency's Chief
Financial Officer or the Chief Financial Officer designee.
c. PG| expenditures require prior written approval from the Dffioe of Criminal Justice Gnants
Program income must be used for the purposes of and under the conditions applicable to
the award. |f the cost ie allowable under the federal grant pnognsm then the cost would b*:
allowable using program income, PG| budget requests must be signed by the subQnaxt
recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer
=/
d Program income should be used an earned and expended as soon as possible. Any
unexpended PG| remaining at the end of the federal grant period must be submitted to
OCJG for tranami�aiLo the Bureau cfJuobne/\ssistanoe, u
12. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment
of a consultant when the consultant's rate exceeds$450 (excluding travel and subsistence costs)
per eight-hour day. A detailed justification must be submitted to and approved by FDLE prior to
obligation or expenditures of such funds. Approve{ shall be based upon the contract's
compliance with requirements found in the Financial Guide. the Common Rule, and in applicable
state statutes. The Department's approval of the aubgrent recipient agreement does not
constitute approval of consultant contracts. If consultants are hired through a competitive bidding
process (not sole sournu). the$45O threshold does not apply.
SFY2D14 JAG Standard Conditions
Rev, 09/2013 Page 5 of2�
13. Property Accountability
a The eubgnsnt recipient agrees to use all non-expendable property for criminal justice
purposes during its useful life o/dispose ofit pursuant bu§ 274. Fla. SteL
b, The subgnant recipient shall establish and administer a system to
protect, preserve, use,mainb*in and dispose of any property furnished to it by the Department or purchasedpurauoni to this agreement according to federal property management standards set forth i /theOMoeofJushoePmgramoFinancia| Guide. US. DepertmentoyJustioe =ommon Rule forState and Local Governments or the federal OMB Circular A 11O or as applicable.obligation continues as long as the subgrant recipient retains the property,notw|thsbsnding expiration o[this agreement.
14. Ownership wfData and Creative Material
Ownership of material, disoovehes, invenbona, and results developed, produced, or discovered
subordinate to this agreement is governed by the terms of the Office of Justice Programs
Financial Guide (as amended)` and the US Department Justice mentofJ d C
Local Governments, or the federal OK8BCircular A,11Oor Ar1 Common �u|efor �LaVs �nd
u�. asappUnab|e,
15. Copyright
The awarding agency reserves e royalty-free non-exclusive, and irrevocable license to reproduce,
'
w
a The copyright in any work developed under an award orsubaxend. and
b Any rights of copyright to which a subgnsnt recipient or nubnecipient purchases ownership
with support funded under this grant agreement.
16. Patents
If any program produces patentable itema, patent rights, processes or in the course
ofvvork sponsored by the federal award ornubawardfun' e such
' '
reported to the awarding agency.
funds, �u« utsmustbwprompUyandhu||y
a Unless there is a prior agreement between the subgnant recipient and the Department on
disposition of such items, the Department may determine whether protection on the invention
or discovery will bosought.
b, The Department will also determine how rights in the invention or discovery (including rights
under any patents issued) will be aUnmsUed and administered in order to protect the public
interest consistent with "Government Patent Policy" ("President's Memorandum for Heeds of
Executive Departments and Agencies," dated August 23 1971 and statement of
(�overnmentpatent policy, as printed in 36 Federal Regiabar1G8' Q). '
Cr Government regulations have been issued in Title 37 CFR Part4O1 by the U.S. Department
of Commerce.
17. Publication or Printing of Reports
The aubgrant recipient shall submit for review and approval one copy of any curricula, training
mater|a/s, or any other vvh�en materials that wiU be published, including web-based materials and
web site conbent, through funds from this grant at least thirty (30) days prior to the targeted
dissemination date The subgnantee understands and agrees that any training materials
oevampegor delivered with grant funding must adhere to the OJP Training Guiding Principles for
Grantees and SubgnsnLees available at
SFY2U14 JAG Standard Conditions
Rev. OSK2O13 p�g�6ofZ�
All materials publicizing or resulting from award activities shall contain the following statements:
7hispo0emwas ��o�d � Ge� No. ���&� O�eof Criminal Justice Grants for award
numbed awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a
component of the Office of Justice Programs, which also includes the Bureau of Justice Ststistioa
the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, the
`
Office for Victims of Crime, and the Office of Sex Offender Sentenoing Monitoring, Apprehending,
Registering, and Tracking. Points of view or opinions /n this docume ' rathose o"'thaautho' and
/�are
Justice."
nu
18. Audit
a, Subgnant recipients that expend $500.000 or more in a year in federal awards shall have m
single or program-specific audit conducted for that year. The audit shall be performed in
accordance with the federal D&YB Cirou|arA-133 and other applicable federal |aw. The
contract for this agreement shall beidentifiedintheS—oh�edu|eo fFedera| Finanda| Assistance
in the subject audit, The contract shall be identified as federal funds passed through theFioridm Department ufLaw Enforcement and include the contract number, CFDA number,eward amount, contract period, funds received and disbursed When applicable, the recipient shall submit an annual financial audit that meets the requirements of/§ 11.45. Fla, Stat. . "Definitions-, duties; authorities; reports; rules."; § 215.97' F|a «Cst'"Florida Single Audit Act"; and Rules of the Auditor General, Chapter 10550` "Local8overnmenta| Entity Audits" and Chapter 1O�5O. "Florida -i'=|- Audit Act Audits Nonprofitand For-Profit Organizations."
b, A complete audit report that covers any portion cf the effective dates o[this agreement must
be submitted within 30 days after its completion, but no later than nine (g) months after the
audit period. In order to be comp|oba, the submitted report shall include any management
letters issued separately and management's written response Lo all findings both audit napo�
and management letter findings. Incomplete audit reports will not be accepted by the
Department.
o. The subgnent recipient shall have all audits completed by an Independent Public Accountant
(IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
g, The mubQuant recipient shall take appropriate corrective action within six (0) months of the
issue date of the audit report in instances of noncompliance with federal |owo and
regulations.
m, The subgxant recipient shall ensure that audit working papers are made available to the
Department, or its designee, upon request for period of three (3) years from the deba the
audit report is isoued, unless extended in vvhdng by the Department.
f� Subgrant recipients that expend less than $500,000 in federal awards during a fiscal year are
exempt from the audit requirements ofOMB Cinou|arA,133 for that fiscal year. In this cese
written nodf�adon, which can be in the hznn of the "Certification of Audit Exempbon^ form,
shall be provided to the Department by the Chief Financial OfUoer, or designee, that the
subgrant recipient ieexempt This nodceshall be provided bothe Department
' d � ' e
March 1 following the end of the fiscal year. ePa mon no later than
g If this agreement iaclosed out without an audit the Department reserves the right to recover
any disallowed costs identified in an audit completed after such closeout,
h A scanned copy of the completed audit napodo or link to the electronic audit report should
be sent via email to i
or mailed hm the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
Post Office Box1488
SFY2014]AG Standard Conditions �--------
Rev, 09/2013 Page7ofZ�
Tallahassee, Florida 323O2-148Q
19. Performance of Agreement Provisions
In the event ofdefault, non-compliance or violation of any provision of this agreement by the
subgnant redpient, the subgnantrecipiant'm consultants and suppliers, or both, the Department tshall impose sanctions it deems appropriate including withholding payments and cancellation,termination, or suspension of the agreement in whole or in par. |n such event, the Oepe�menuohaUnohfy the eubgront recipient cf its decision thi�y(3O) days i' advance of the effective date msuch sanction, The oubgnynt recipient shall be paid only for ~'"s= services satisfactorily
20. Commencement ofProject
a }fa project is not operational within GO days of the original start date of the award period, the
subgnant recipient must report by letter to the Department the steps taken to initiate the
project, the reasons for delay, and the expected start date.
b If a project is not operational within 90 days of the original start date of the award period, the
subgrant recipient must submit a second statement to the Department explaining
the
implementation delay,
C. upon receipt ofthe ninety (80) day letter, the Department shall determine if the reason for
delay is justified or shaU, at its discnedon, unilaterally terminate this agreement and re-
obligate subgrant funds (o other Department approved projects. The Department, where
warranted byextenuobngoimumabsnueo. may extend the atadingdate of the pn�ecLast u/�
n/oab/(8O) deyperiod. buton|ybyfnrmo/wri�enadjustmenttothioagreemenL p
21. Excusable Delays
a, Except with respect to defaults of consultants, the subgrant recipient shall not be in default by
reason of any failure in performance of this agreement according to its terms (including any
failure by the eubgrent recipient to make pnoQnasu in the execution of work hereunder which
endangers such performance) if such failure arises out ofcauses beyond the control and
without the fault or negligence of the eubgoant recipient Such causes include, but ena t
limited to, acts of God ornfthe public - /
c enemy. acts of the government in either not
sovereign
or contractual capaoity, finen, floods, epidemioo, quarantine restrictions, strikes, freight
emoargoes, and unusuaUysevere weethec case,but e �hehaUureto perform
'aha U ue
beyond the control and vvidhoutthe fault ornegligence of o` nant recipient.
b, If failure to perform is caused by failure of consultant to perform or make progress, and if
such failure arises out of causes beyond the control ofsubgnant recipient and consultant,
mt d
without fault or negligence of either of them, the subgnant recipient shall no deemed
� be d ' an
default, unless:
meo in
(1) Supplies o, services to be furnished by the consultant were obtainable from other
sources,
(2) The Department ordered the eubgrant recipient in writing to procure such supplies or
services from other sources, and
(3) The subQrant recipient failed to reasonably comply with such order.
c Upon request ofthe subgrant recipient, the Department shall ascertain the hsoto and the
extent of such fai|ure, and if the Department determines that any failure to perform was ocoaonedbyoneo/moneaaidcauses. thede||veryechedu|eshe|| bereviaedacoording|y.
m
22. Written Approval of Changes in this Approved Agreement(Grant Adjustments)
a 8ubgrent recipients must obtain prior approval from the Department for major substantive
changes such as changes in project acbvideo, target popu|oUons, service providers,
SFY2014JAGStun Conditions
Rev, 09/2013 Page 8 of22
implementation echedu|es, project director, and designs o, research plans set forth in the
approved agreement and for any budget changes that will transfer more than 109&of the total
budget between budget categories.
b Subgnant recipients may transfer up to 10% of the hzts| budget between current, approved
~
budget categories without prior approval as long as the funds are transferred to n existing
line item,
c, Under no circumstances can transfers of funds increase the total budgeted award,
d� Requests for changes to the eubgnant agreement must be electronically signed by the
subgrant recipient or implementing agency's chief official or the chief official's designee.
e. Any certifications required for the requested ohanges, such as Sole Source, ADP
Justification, Privacy Certification forms, and Confidential Funds certifications, m^zd be
signed by the oubgnant recipient or implementing agency chief uf�o/o| or someone
with
formal,written signature authority for the uhiefof5ciei — ''' ''=
23. Disputes and Appeals
a The Department nhe|( make its decision in writing when responding to any dispuhao
disagnaementu, o/ questions of fact arising under this agreement and shall distribute ibuhe '—
response ioa concerned parties. The subgnent recipient ahaU proceed diligently with t
U
pe�onnanoemf this agreement according hn the Dapa�men�sdecision.
''=
b, If the subgrant recipient appeals the Department's decision, the appeal also shall be made in
writing within twenty-one (21) calendar days hzthe Department's clerk (agency clerk). The
subgnent recipient's right to appeal the Department's decision is contained in § 120 Fla.{ltet
and in procedures set forth in Rule 28-108.104. Rohde Administrative Code 'Foi|ure —
Fla.
"^
SkaL
24. Conferences and Inspection ofWork
Conferences may be held at the request of any party to this agreement. At any time, a
repneaentadveof the Oepadment. nf the U.S Oepa�mentofJusdoe nrtheAuc/torGenena| of the
State of Florida, have the right of visiting the project site to mon|'~'r, inspect" end assess work
performed underthioagreemenL '
25. Access to Records
a, The Florida Department of Low Enforcement, the Auditor General of the State of Florida, the
U.S. Department of Justice, the U.S. Comptroller General or any of their duly authorized
repreaentativea, shall have access to books, documents, papers and records of the suby`rant
recipient, implementing agency and contractors for the purpose of audit and examination to the Financial Guide and the Common Rule.
b, The Department reserves the right to unilaterally terminate this agreement if the subgrant
reoipient, implementing agenoy, ur contractor refuses to allow public access toall documents
papers, letters, or other materials subject to provisions of § 119 Fla. Stat and mode o/
^
recewedby the subgnant recipient or its oontredorinoo/�unchnn with thi oQr-' mont
o� The aubgnant recipient will give the awarding agency or the Genmra| Accounting Offine
through any authorized representative, access to and the right to examine all paper o/
'
electronic records na|abad to the financial assistance.
26. Retention ofRecords
The subgrant recipient shall maintain all records and documents fora minimum of five (5) years from
the date of the final financial statement and be available for audit and public disclosure upon request
SFY2O14 JAG Standard Conditions
Rev, O9/2O1] Pagu9of�2
of duly authorized Persons. The eubgrart recipient shall comply with State of Florida General Schedule GS1-SL for � �e and Local Government Agencies:
27. Personnel Changes
Upon implementation of the project, in the event there is o change in Chief Officials for the
recipient or Implementing Agency, project staff must notify the help desk for FuLE'sonUnegrants management system, S|KUN (Subgrant |nfonnadon Management Online) so thatthe organization can be updated in S!WON If the project director changes, e grant adjustmentmum1beentered in S|NON |o reflect the change.
28. Background Check
Whenever background screening for employment ora background security check is required by
law for emp|oyment, unless otherwise provided by |aw, the provisions'�io
apply.
' ''" of o 435, Fla, Sbat. shall�
a. All positions in programs providing care to uhUdren, the developmentally
disabled,norvulnerable adults for 16 hours or more per week; all permanent and temporary employeepositions of the central abuse hotline; and all persons working under contract who haveaooess to abuse records are deemed to be persons and positions of special trust orreoponsibi|ity and require employment screening pursuant to § 435' Fla. Stat using the level
2 standards set forth in that chapter.
b, All employees in Positions designated by law as positions of trust or responsibility shall be
required to undergo security background investigations as a condition of employment and
continued employment, For the purposes of the subsection, security
bookgroundinvestigationsi no shall ino|ude, but not be limited to, employment history checks, fingerprinting/q.aopurposesondcheuksinthiosubaection` statewide criminal and juvenile records checks
through the Florida Department of Low Enforcement, and federal criminal records checksthrough the Federal Bureau ofInvestigation, and may include |ooal criminal records oheckathrough |oco| |avenfuroementaQencie
s.
(1) Any person who is required to undergo such a security background investigation and
who refuses to cooperate in such investigation or refuses to submit fingerprints shall be
disqualified for employment/n such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing
agency or employee. When fingerprinting is nequired, the fingerprints of the employee
orapplicant for employment shallbe taken by the employing agency or by an
authorized w enforcement officer and submitted to the Department of Law
Enforcement for processing and forwarding, when requested by the employing agency,
zo the United States Department of Justice for processing. The employing agency shall
reiDepartment the Depament of Law Enforcement for any costs incurred by it in the
processing of the fingerprints.
23. Drug Court Projects
ADrug Court Project must comply with § 3Q7�334. Fla. Stat�' ^Trea�men�Based DruQ �ou�Programs."
SFY2014JAG Standard Conditions
Rev. 09V28I3 page 10 nf2Z
20. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U �
Department of Justice encourages consultation with � allied components of the criminal justice
system inthe offs�ed )uhsdiction. The purpose of this consultation in to anticipate o plan
s mi i
yeze o mpacto such ea increased oou�dockets and the need for dedenUonspace.
''~ '"'
31. Criminal Intelligence System
e The eubgnant recipient agrees that any information haohno|oQyoys�em fundedorauppo�ed
by the Office of Justice Programs funds will comply with 28 C.F.R. Part 23 Criminal
Intelligence Systems Operating Policies, if the Office of Justice P '
regulation to be applicable. Should the f�ceofJu d Programs e rogramm determines this
23 to be applicable, the Office ofJuatic`�� Justicedehenn|nm28C�F�R� ped
the s � /// � Programs may, eLi�sd/nuredon pedbnn audits of
system, as per 28 C.F,R. 23.20(g). Ghmukj any violation of 28 C.F.R.'Pad 23 oocur, the
subgnant recipient may be �ne6oa per 42U.SC. 3789g(o)�d) The sb nsntnecipient'may
not satisfy such a�ne with federal funds,
~ u
b, The mubgnsntee understands and agrees that no awarded funds may he used to maintain or
establish a computer network unless such network blocks the viewing, downloading, and
exchanging of pornography. In doing so the subgranhse agrees the these restrictions will w/U not
limit the use of awarded funds necessary for any federal, state, tribal, or local |alawenfoncemertoQencyorany o�erenbh/ oanying out criminal investigations, pmsanuuuoe or
adjudication activities.
.
32. Confidential Funds
A signed certification that the project director or the head cf the Implementing Agency has nead
understands, and agrees ho abide byaUof the conditions for oon�denha| funds ao set ho�hinthe
-
effective edition of the Office of Justice Programs Financial Guide is required from all projects that
are involved with confidential funds. The signed certification must be submitted at the time involvedgrantapp|icadon, v/
33. Civil Rights Compliance
a. Federal laws prohibit recipients of financial assistance from discriminating on the basis of
raoe, color, national origin, re|igion, sex, dieebilhy, or age in funded programs or activities. All
aubgnen(reuipiento. implementing agencies, and contractors must comply with any applicable
atatuLoh|y-imposed nondiscrimination requirements, which may include the Omnibus Crime�
Control and Saha Streets Actof 1968 (42 U � C 3789d)� the Victims f Crime Act
U S C. § 1OOO4(e)); The Juvenile Jusdooand --Delinquency- oPr'vendunAotmo2Oz»ne2 «z (42
§ 5672(b)>; the Civil Rights Act of 1984 (42 i � 2OOOd)~U�e Rehabilitationv� p+ �u�����
29 U.S.C. § 7 Q4); the Americans
na with Disabilities~ ~~� o ^ ' *c �� 1973
`dud�nAmand"entaof1g�� 2OU � Ac of1SQ8 (42U.S�C § 12131-34); the
Education m /2 ( .C.
�§1881` 1683' 1685-8 G); the Age Discrimination of 1975 (42 U� C� §§ 6101-07); and Department Of Justice Non-Disorimi nation
Regulations 28CFR Part 2; see E». Order 13279 (equal protection of the laws forfaith-
based and community organizations).
b, FOLE does not discriminate on the basis of race, oolor, reUgion, national origin sex, disability,uragemtheUe|�eryofsem� employment. Theoub8uan,' vso|9pientmuat
notify program participants and beneficiaries that it does not disoh h=discriminate bomsnfrace
co|or, national origin, re|igion, sex, disability, and age in the delivery of services or benefits o'
memp|oymentpxocUcea, r
c Subgr nt recipients are responsible for ensuring that contractors, vendors and agencies to
whom they pass-through funds are in compliance with aU Civil Rights requirements and that
the contractors, vendona, and agencies are aware that they may file d/muhminah
complaint with the subQnsntrecipient. vvhhFDLE. orvvihh the OffioehzrCivi| Righha�ndhovvon
do so.
m
S` .2"^, +Aouta//umuConomons ------- —
Rev. O9/2O13 Page 11of22
d. Equal Employment Opportunity Plans
(1) A aubgnant recipient or implementing agency must develop an EEO Plan if it has 50 or
more employees and it has received any single award of $2SOOO or more from the
Department of Justice. The plan must be prepared using the
` on-line short form at
must be retained by the subgrant
recipient or "..p.c///e/w//g ugency, and must be available for review or audit The
orQan|za�onmust also submit an EEO Ce�ifioeUontoFDLE. -
(2) If the subgrant recipient or implementing agency is required to prepare an EEO Plan and
has received any single award of $5OO.00O or more from the Department of Justice, it
must submit its plan to the Depa�mentufJusdce for approva| A copy of the Depa�rn`ent
of Justice approval letter must be submitted to FDLE The
eapP»ova| |e�erexpiresbwo
(3) AsubgranL recipient or implementing agency iaexempt from the EEO Plan requirement if
itia has fewer than 5O employees orifit does not receive any single award ofS25ODDor
more from the Depa�mentofJuaUce orifit is a nonprofit organization a medical or
educational institution, or an Indian Tribe. If an organization is t'from
=^
Plan requirement, it must submit an EEO Ce�i�ootiontoFULE. exempt,
rom the EEO
(4) The subgrant recipient and implementing agency acknowledge that failure to comply with
EEO Requirements within SU days of the project start date may result in suspension or
termination of funding, until such time aeitimincompliance.
e In the event a federal or state court or federal or state administrative agency makes a finding
oT discrimination after o due process hearing on the grounds ofrace, oo|or, religion, national
origin, aex, or disability against e recipient of funds, the recipient forwardwillwill ' a co f the
finding to MILE and to the Office for Civil Rights. Office of Justice Programs, copy cn
f |n accordance with federal civil rights laws, the eubgnant recipient shall not retaliate against
individuals for taking action or participating in action to secure rights protected by these laws,
g- Subgrant recipients must include comprehensive Civil Rights/Nondiscrimination Provisions in
all contracts funded by the subgnantrecipienL
h, If theaubQrant recipient or any of its emp|oyeea, contractors, vendors or program
noi
v�n� ariem has a discrimination comp|aint, they may file o complaint with the subgnsnt
recipient, with FDLE or with the Office for Civil Rights. Discrimination complaints may be
submitted to FDLE at Office of the Inspector General, --Poet --ce Box 1489 Tallahassee
Florida 32302 148S |i ' '
Discrimination complaints may also be submitted to th the Office for Civil Rights, Office of
Justice Programs, U.S. Department of Justice, 810 7 Street, Northwest, Washington, D.C.
20531, or by phone at(202) 307-0690.
The ~.~g...` .=~.p=u xmot have procedures in place for responding to
discriminationcomplaints that employees and clients, customer-' and program participants file directly with
the subQnsntrecipient,
] The aubgnant recipient must have written policies or procedures in place for noh�ingprogram
oanenu/aremFhow to@e complaints aUeQing discrimination by the aubgranbae/i''''p|emen�ng
agency withDLE or the OCR.
k� Any discrimination complaints filed with FDLEwi|| be reviewed by FDLE'a Inspector [;ene |
and referred to the Office for Civil Rights. the Florida Commission on Human Relations �na
| Equal Employment Oppo� �
uni�yComminsion. boaedonthenatuneofthenomp|�in� ' or »e
Amehoanswi1h0aabi|idesAc
~. .2.^ ' JAG Standard Cuuumons -----
Subgnant recipients must comply with the requirements of the Americans with Disabi|itiaaAct
(ADA). Public Law 101-336. which prohibits discrimination by public and private entities on
the basis of disability and requires certain accommodations be made with regard to
employment (Title |), state and local government services and transportation (Title ||) public
accommodations (TiUaU|). and telecommunications(Title|V). '
m. Rehabilitation Act uf1873 (28C.F.R. Part 42. Subpart G)
If the subgnsnt recipient has BJ or more employees and receives DOJ funding of$25 O0O or
more, the subgrmnt recipient must take the following actions:
'
(1) Adopt grievance procedures that incorporate due process standards and provide for
the prompt and equitable resolution of complaints alleging a x|u!ebon of the DOJ
regulations implementing Section 504 of the Rehabilitation Act of 1973 found at 28
C.F.R. Part SubpartG. which prohibit discrimination on the hoaia of'a disability in
employment practices and the delivery ofservices.
(2) Designate a person to coordinate compliance with the prohibitions against disability
discrimination contained in28C.F.R. Part 42. Subpart G.
(3) Notify padicipante, beneficiories, amployoes, opp|icantm, and others that the
subgrantee/implementing agency does not discriminate on the basis of disability.
n. Limited English Proficiency(LEP)
In accordance with Department ofJustice Guidance pertaining to Title VI of the Civil Rights
Act of 1964. 42 U8.C. § 2000d. recipients of federal financial assistance must take
reasonable steps to provide meaningful ocueam to their programs and activities for persons
with LEP. For more information on the civil rights responsibilities that recipients have in
providing language services to LEP individua|s, please see the vvebnita at
FQLE strongly encourages aubgnant recipients to have awri�enLEpL �����z�s���
�nguogeAcceoaP|an,
o. Title |Xof the Education Amendments of1S72 (2BC.FR. Part 54)
If the oubgrant recipient operates an education program or aotivity, the subgrant recipient
must take the foUowingactions:
'
(1) Adopt grievance procedures that provide for the prompt and equitable resolution of
complaints alleging a violation of the DOJ regulations implementing Title |X of the
Education Amendments of 1972. found at 28 C.F.R. Part 54 which prohibitdiscriminahunonthebaoioofoex. '
(2) Designate e person to coordinate compliance with the prohibitions against sex
discrimination contained in 28 C.F.R. Part54.
(3) Notify applicants for admission and emp|oyment, employees, students, parents, and
others that the mubgrantee/imp|ementinQ agency does notdiscriminate on the basis of
sex in its educational programs oractivities.
p Equal Treatment for Faith Based Organizations
The oubgrant recipient agrees to comply with the applicable requirements of 28 C.F.R. Part
38 the Department of Justice regulation governing "Equal Treatment for Faith Based
Organizations" (the "Equal Treatment Regulation"). The Equal Treatment Regulation
provides inpa�that Depa�mentofJuaUoe grant awards ofdieot funding may not be *used to
fund any inherently religious activities, such as worship, religious instructionor
prose|ydzaUon. Recipients of direct grants may still engage in inherently ~ =~
y religious
but such activities must be separate in time or place from the Department ofJustice d--
SFY2014]AG Standard Conditions
Page 13of22
Rev. 09/Z013
program, and participation in such activities by individuals receiving services from the grantee
or sub-grantee must be voluntary. The Equal Treatment Regulation also makes clear that
organizations participating in programs directly funded by the Department ofJustice are not
permitted to discriminate in the provision of services on the basis of beneficiary's religion.
The oubOnanbae also understands and agrees that award funds may not be used —
to
discriminate against ordenigrate the religious or moral beliefs ofstudents who participate �
programs for which financial assistance is provided from the award, or the parent or |eQ"='
'
guardian of such students. Notwithstanding any other special condition of this award, faith-
based besed organizations may, in some circumstances, consider na
employment. See i as � basis '~'
p .
34. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs
uneuthohzed alien workers, constituting e violation of the employment provisions contained in 8
U.S.C. Section 1324a(e), Section 274A(*) of the Immigration and Nationality Act (^|WA^) The
Department shaUconsider the employment by any con�aobzrofunaubhor�ed aliens avio|amu' onof
Section 274A(e) of the |NA. Such violation by the eubgnsnt recipient of the employment
provisions contained in Section 274A(e) of the |NA shall be grounds for unilateral oancei|auu//" of
this contract by the Department.
35. National Environmental Policy Act(NEPA)
a� The subgrant recipient agrees to 000iat FOLE in complying with the NEPA the NationalHistorio Preservation An , and other related federal environmental impact analyses
requirements in the use of subgrant funds by the subgnant recipient.recipient. This applies to the
following new activities whether or not they are being specifically funded with these subQrant
funds. That is, it applies as long as the activity is being conducted by the subg/ant recipient
or any third party and the activity needs to be undertaken in order to use these oubBront
funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either(a) listed on or eligible for listing on
the National Register cf Historic Places or(b) located within a 1OO-yearflood plain;
(3) A renovation, |eese, or any other proposed use of building or facility that will either(a)
result in a change in its basic prior use or(b) significantly change its size; and
(4) Implementation of new program involving the use of chemicals other than chemicals
that are (a) purchased as an incidental component of e funded su(ivih/ and (b)
traditionally used, for exomp|e, in offioe, household, recreational, or educationalenv/nonments.
(5) Implementation of a program relating to clandestine methamphetsmine laboratory
oparaiions, including the idenbfioation, aeizu/e, or closure of clandestine
methamphetomine laboratories.
b. Thesubgnant recipient understands and agrees that complying with NEPA may require the
preparation of an Environmental Assessment and/or an Environmental Impact Statement, as
directed by the Bureau ofJuadoeAssistance. Theoubgnantreoipienthu�herunderstends and
agrees to the requirements for implementation of a Mitigation Plan, as detailed by he
Department of Justice at �
methamphetamine laboratory ' for programs relating to
c For any of a eubgrant recipient's existing programs or activities that will be funded by these
aumgrents, the eubgnantnaoipient. upon specific request from the Department and the U3
Depa�mentofJustice, agrees to cooperate with the Depo�mentofJusbce in any preparation
'
by Department of Justice of a national or program environmental assessment of that fund
ed
SFY2O14 JAG Standard Conditions �
Rey. D9/2Q13 Page 14of22
program oractivity.
36. Mitigation of Health, Safety and Environmental risks dealing with Clandestine
7NetharnphetamnineLahoratories
}fan award is made to uupportmethemphetamino laboratory operations the subgrant recipient
must comply with this condiUon, which provides for individual site environmental
assessment/im pact statements as required under the National Environmental Policy Act.
a General Requirement: The aubgnan(recipient agrees to comply with federal, sbsba and |ooe|
environmente|, health and safety laws and nagu|adonaapplicable hm the investigation and
closure of clandestine methamphetamine laboratories and the removal and disposal of the
chemioe|s, equipment, and washes used in o/ resulting from the operation of these
laboratories.
b. Specific Requirements: The subgnant recipient understands and agrees that any program or
initiative involving the idenhfioahon, eeizune, or closure of clandestine methamphetamine
laboratories can result in adverse heaKh, safety and environmental impacts to (1) the law
enforcement and other governmental personnel involved; (2) any residents, oouupanhs
uaena, and neighbors of the site of seized clandestine laboratory; (3) the seized laboratory
—seizedsiha'e immediate and surrounding environment cfthe site(s) where any remaining chemicals,
equipment,equ/pment. and waste fr =to
Therefore, the aubgnant recipient fu�heragrees that in order toavoid o/mitigate^he possible
adverse hea|th, safety and environmental impacts from any of clandestine
methamphetem|ne operations funded under this award, it will (1) include the nine below
listed protective measures or components; (2) provide for their adequate funding tu'''~include
fund|ng, as neceasary, beyond that provided by this award; and (3) implement these
protective measures directly throughout the life of the aubgnanL In so doing �h� su rent
reuipientundenatandothotitmayimp|ementtheaepoziecbvemeasuresdire--= ~,
directly through
use of its own resources and staff or may secure the qualified services of other ag°~'~''iee
contractor or other qua|iMed third party.
(1) Provide medical screening of personnel assigned or to be assigned by the oubgnant
recipient to the seizure or closure ifof clandestine methomphetamine |aborahzriem�
.
(2) Provide Occupational Safety and Health Administration (OSHA) required initial and
refresher training for law enforcement officials and other personnel assigned by the
subgran( recipient to either the seizure or closure of clandestine methamphehsmine
laboratories;
(3) As determined by their specific duties, equip personnel assigned to the project with
OSHA required protective wear and other required safety equipment
(4) Assign properly trained personnel to prepare a comprehensive contamination report on
each closed laboratory;
(5) Employ qualified disposal contractors to remove all chemicals and associated
g|asuwore, equipment and contaminated materials and wastes from the site(a) of each
seized clandestine laboratory;
(8) Dispose of the chemicals, equipment, and contaminated materials and wastes removed
�om the sites of seized laboratories at properly licensed disposal facilities or whenallowable, properly licensed recycling facilities; '
(7) Monitor the tnsnaport, disposa|, and recycling components of subparagraphs 5 and 8
immediately above in order to ensure proper nmmp|ianoe�
(8) Have in place and implement an inter-agency agreement mr other form of commitment
with a responsible State environmental agency that provides for that agency's (i) timely
SFY2O14 JAG Standard Conditions --------'
Page 1Sof22
Rev. n9/2O1]
evaluation of the environmenta|cond�nnsatand around �asbeofao�sedc�ndesdne
laboratory and (ii) coordination with the responsible party, property owner, or others Lo
ensure that any residual contamination is namediated, if necessary, and in accordance
with existing federal and state requirements; and
(8) Have in place and implement written agreement with the responsible state or local
service agencies to properly respond to any minor, as defined by state |avv at the site.
This agreement must ensure immediate response by qualified personnel who
ho can (i)
respond to the potential health needs of any minor at the site; (ii) take that minor into
protective custody unless the minor is criminally involved in the meth lab activities ori~
subjectsubjectto arrest for other criminal violations; (iii) ensure immediate medical testing for
me�amphe�mima toxicity; and (iv) arrange for any follow-up - -� tests,
a| =
exammaduns, orhea�h care made necessary aoanaau�cfmethameoa h / � toxicity,pmme
37. Non-Ppoourement. Debarment and Suspension
The oubgnamt recipient agrees to comply with Executive Order 12549 Debarment and
Suspension and 2 CFR 180. "OMB Gu�e|inesToAgencies On Govemmenbvi'^e Debarment And
Suspension (Nonprocurement)" These procedures require the subgrant recipient to certify it shall
not enter into any lower tiered covered transaction with a person who is debarred, suspended
declared ineligible or is voluntarily excluded from participating in this covered transaction unless
`
authorized by the Department.Department. |fthe subgrant is $100.000 or muna the �ub:'~n� '~cdoipi'�n� and
|mp|amenbnQaQenoyce�ifythattheyandtheirprinoipa|s� '
a, Any not presently debarred, suopended, proposed for debarment, declared ineligible,
sentenced to a denial of federal benefits by a state or federal court, or voluntarily excluded
�omcovered tnznoocboneby any federal depa�mentoragency;
'
b Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or o criminal offense in connection
with obtaining, attempting to obtain, ur performing a public(hsdena|. state or local)tnanoaobon
or contract under a public transaction; violation of federal or state state,
statutes or
commission ofembezzlement, theft, forgery, bribery, falsification nr destruction ofrecords
making false otohemants, or receiving stolen property; `
o Are not presently indicted for or otherwise criminally or civilly charged by m governmental
entity (hedera|, state, or local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and
d Have not within a three-year period preceding this application had one or more public
transactions(fedeua|, utaUe, or local)terminated for cause or default.
38. Federal Restrictions onLobbying
a, Each subgrant recipient agrees to comply with 28 CFR Pad SQ ''New Restrictions on
Lobbying" and shall file the most current edition of the Certification ' 'nd Disn|osune Form if
app|ioab|e, with each submission that initiates consideration�ion of s '
award of federal conbact. grant, or cooperative agreement of$1OO. au�Qr�n� recipient
or more,
b, This certification is a material representation of fact upon which reliance was placed when
this agreement was made. Submission of this certification is o prerequisite to entering into
this agreement subject to conditions and penalties imposed by 31 USC 1352 Any person
who fails to file the required certification is subject to o civil penalty of not |ema than $18 OOO
and not more than 81OO.000 for each failure iofile. '
o As required by 31 USC 1352, and implemented mt28 CFR6y. for persons entering into a
grant or cooperative agreement over $100.000. as defined at 28 CFR 69 the applicant
certifies �eotha� '
S. /2v^4 JAG Standard Conditions ----
Rev. O9/2O13 page 16 of22
(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned to any person for influencing or attempting to influence an officer or
employee of any agency, e Member of Congresm, on officer oremployee of Congress, or
an employee of a Member of Congress in connection with the making of any federal
gnant, the entering into of any cooperative agreement, and the extension, continuation
renewal, amendment, or modification of any federal grant or cooperative agreement; '
(2) If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any egency, a
K8emberofCongress, an o��oeroremployee of Congroms, or an employee of Member
of Congress in connection with this federal grant or cooperative agreement e
undersigned aheUcomplete and submit Standard Form - LLL' ''0sdooureofLob' �''
AodviMem." in accordance vvithits inatrocdons; Lobbying
(3) The undersigned shall require that the language of this certification be included in the
award documents for all mubawanja at all bene (including aubQrants, contracts under
grants and cooperative agreements, and subcontracts) and that all mubQnsntrecipients
shall certify and disclose accordingly.
29, State Restrictions ooLobbying
In addition to the provisions contained in Item 36, above, the expenditure of funds for the purpose
of lobbying the |egia|uLuna or state agency is prohibited under this contract.
40. Additional Restrictions onLobbying
The aubQnant recipient understands and agrees that it cannot use any federal funds, either
directly or indirectly, in support ofthe enaotment, napea|, modification oradopUon of any law,
`
Office of Justice Programs.
41. "Pay—to—Stay"
Funds from this award may not be used to operate a "pay-to-stay" program in any local jail.
Furthermore, no funds may be given to local jails that operate ^poy-ho-stay^ programs. ^Looe|
]a||.^ as referenced in this oondidon, means an adult facility or detention center owned end/or
operated by dty, county, or municipality. It does not include juvenile detention centers, "Pay-to-
stay"
programs as referenced in this condition, means a program by which extraordinary— aervi^=uamenitieoand/ora000mmodationo. not otherwise available to the general inmate pop°uu| hon '
be provided, based upon as offender's apparent ability to pay, such that disparate population, may
""''
confinement are created for the same or similar offenders within a]urisdiction. °'= �'
42' The Coastal Barrier Resources Act
The subgront recipient will comply and assure the compliance of all contractors with the
provisions of the Coastal Barrier Resources Act (P.L 97-348) dated October 18 1882 (16 U3C
3501 e1 seq.) which prohibits the expenditure of most new federal funds within the units of the
Coastal Barrier Resources System.
43. Enhancement ofSecurity
If funds are used for enhancing security, the subgrant recipient agrees to:
a, Have an adequate process to assess the impact of any enhancement of school security
measure that is undertaken on the incidence of crime in the geographic area where the
enhancement ioundertaken.
b Conduct such an assessment with respect toeach such enhancement and submit bzthe
Depe�montthe aforamendonedassessment in its Hna| Program Repo�. '
'---------
5FY2U14 JAG Standard Conditions
Page 17oflZ
Rev. 09/2013
44, Environmental Protection Agency's (EPA) list of Violating Facilities
The subgrant recipient assures that the facilities under its ownership, lease orsupervision which
shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of
Violating Facilities and that it will notify the Department ofthe receipt of any communication from
the Director of the EPA Office of Federal Activities indicating that e facility to be used in the
project is under consideration for listing by the EPA,
45. Flood Disaster Protection Act
The subgrant recipient will comply with Section 102(a) of the Flood Disaster ProtectionAct of
1973. Public L� 93-234. 87 Sbs� 975. requiring that the purchase of flood insurance in
communities where such insurance is available as a condition ^on of the receipt of ~ ~^"°ns|
financial assistance for construction or acquisition purposes for use in any area that e~` has been
identified eaan area having special flood hazards.
46. National Historic Preservation Act
It will assist the Department(if necessary) in assuring compliance with section 106 of the National
Historic Preservation Ant of 1966 (16 U.S.C. § 470). Ex, Order 11583 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1874 (16
US,C §4GQe-1eiseq,). and the National Environmental Policy Act of1Q6Q(42U,S.0 §4321)
47. Human Research Subjects
Subgrant recipient agrees to comply with the requirements of 28 C.F R pad4S and all Office of
JushuePrograms policies and procedures regarding the pnotechono|C.F.R.
research subjeots
including obtainment of Institutional Review Board approva|, if appropriate, and ou�eo� informed
-`
oonsenconsent. '- '
48. Global Standards Package
In order to promote information sharing and enable inhe/openabi|ih/ among disparate systems
,4uroae the justice and public safety oommunby. OJP requires the grantee to comply with D(}J'm
Global Justice Information Sharing Initiative (D[)J's Global) guidelines and recommendations for
this particular grant. Grantee shall conform to the Global Standards Package (GBP) and all
constituent e|ementn, where applicable, as described t wvvw.it.ojT).gov/g
Grantee shall document planned approaches to the GSP and appropriate privacy policy that prohac�-shared
sharing and ~~~~'~° °""»''�"+= m
1us��na�nnforwhyana|hsrnatveapproachiareoommendod.— ----~~^' ~' r~`'"� detailed"
49. Reporting, Data Collection and Evaluation
The subgnanL neopk*ni agrees to comply with all reporting. data
collectio
n and evaluationrequ/rementa. as prescribed by the Bureau of Justice Assistance in the mgamguidance for the
Justice Assistance Grant(JA ). Compliance with these requirements wiUbemonihzredbyFDLE.
GD. Privacy Certification
The subgosnt recipient agrees to comply with all confidentiality requirements of42section3788g and 28 C.F.R. Part22 that are applicable to ozUendon use and rave|sdko'U.S.C.ofdsLa or
information, Subgnant recipient further egnaea, as a condition` of grant approval, " aubmsubmita
Privacy Certificate ^� �Certificate that is in accord with requirements of 28 F R P�� 22 and '" �i |
section 22.23, � . i n pa cuar.
51- State Information Technology Point ofContact
The subgnant recipient agrees to ensure that the State Information Technology Point ofContact
receives written notification regarding any information technology project funded by this grant
during the obligation and expenditures period. This isto facilitate communication among local
and state governmental entities regarding various information technology projects being
conducted with these grant funds. In addition, the subgrant recipient agrees to maintain an
SFYZO14 JAG Standard Conditions
Page 18of22
Rev. 09/2013
administrative file documenting the meeting of this requirement For a list of State Information
Technology Points of Contact, go to
52. Interstate Connectivity
To avoid duplicating existing networks or (T systems in any initiatives funded by the Bureau of
Justice Assistance for law enforcement information sharing systems which involve |nba/ebaba
connectivity between jurisdictions, such systems shall emp|oy, to the extent possible, existingnetworks as the communication backbone to achieve interstate oonneoivity, unless the
subgnant
recipient can demonstrate to the satisfaction of the Bureau of Justice 'Asa/sbsnce that this
requirement would not be cost effective or would impair the functionality of an existing or
proposed |Tsystem.
53. Supplanting
The subgrant recipient agrees that funds received under this award will not be used to supplant
state or local fundm, but will be used to increase the amounts of such funds that would in the
absence of federal funds, be made available for law enforcement activities, '
54. Conflict ofInterest
The subQnsn( recipient and implementing agency will establish safeguards to prohibit employees
from using their positions for apurpose that constitutes or presents the appearance of personal ur
organizational conflict ofinterest, or personal gain.
55. Dw|forrn Relocation Assistance and Real Property Acquisitions Act
The oubgrant recipient will comply with the requirements of the Uniform Relocation Assistance
and Real Property Acquisitions Act of 1970 (42 U.S,C. § 4601 et ueq ) which govern the
treatment of persons displaced asa result offe6em|and federaUy-assisted `~
programs.
56. Limitations on Government Employees Financed by Federal Assistance
The subgnant recipient will comply with requirements of U�&C. §§ 1501-08 and §§ 7324-28
which limit certain political activities of State or local government employees whose principal
'
employment is in connection with an activity financed in whole or in part by federal assistance.
57. Certification for Employees Working Solely on a Single Federal Award
For any position that works 1O096of its time ona single federal avvard �heemployee must oe�ify
that 1OO9& of his or her time was spent working on that federal oword' This requirement applies
to both full time and part time positions negond|eme of the percentage of the position's salary that
is charged to the grant. The certification must be signed by both the employee and the
employee's direct supervisor having firsthand knowledge of the work performed by the
employee, The forms must be submitted semi-annually and may not be �signed prior 10 the end of
the reporting period. Certifications must ba provided ho cover the entire grantperiod,
58. Timesheeba
Timesheets must be kept for all project staff whose hours will be charged to the project The
bmesheets must be signed by the supervisor and dear|yindicate hours spent onpn�ectactivities.
58. Additional Documentation of Personnel for Department of Financial Services
In accordance with Section 215.971, Florida Statutes, the Florida Department of Financial
Services may require documentation validation that personnel services were performed on
project-related activities in accordance with the contract agreement.
60. Reporting Potential Fraud,Waste,Abuse, and Similar Misconduct
The subgnant recipient must promptly refer to the Florida Department of Law Enforcement, Office
of Justice Grants any credible evidence that e principal, employee, agent oontnao��r,
subconLracLor, or other person has either 1) submitted a false claim' for grant funds under the
`
False Claims Act, or2) committed a criminal or civil violation cf laws pertaining bzfraud conflict of
interest, bribery, gratuity, or similar misconduct invo�mQ grant funds
'
61, Task Force Training Requirement
The subgrant recipient agrees that within 120 days of award, each member of a law enforcement
task force funded with these funds who ima task force commander, agency executive, task force
o��oer, or other task force member ofequivalent rank, will complete requiredonline'
boaed) taskforoetnaining. The training ia provided �eefohargeon|inerequreh (inba/ns�-
v znrouQ uJA's Center for
Task Force Integrity and Leadership ( ). AUcurrent and new ta'kforce members
are required to complete this training once du��----|ife of the award, -
multiple awards include this requirement This training
dd ��' or every four years if
as other key issues includingh � uanmga nyssea �askfoncee�ecbveneseoaweU
privacy end civil Uberties/hghts, task force performance
meaeunament, personnel se|eotkzn, and task force oversight and accountability, When FDLE
award funds to support task hzrce. the subgnant recipient must compile and 'maintain a bask
force personnel roster along with course completion certificates. Additional information is
available regarding this required training and access methods via B./Ys web site and the Center
for Task Force Integrity and Leadership ).
62. Funds toAsmuciation of C
ommunity Organizations for Reform Now(ACCRN) Unallowable,
Subgrant recipient understands and agrees that it cannot use any federal funds, either directly or
indirectly, in supportof any contract or aubawurd to either the Associationof Community
Organizations for Reform Now (ACORN) or its oubaidiaries, without the express prior written
approval nfOJP�
G%. High Risk SubgrantRecipients
The subgnant recipient agrees to comply with any additional requirements that maybe imposed
during the grant performance period if the U.S. Department of Justice determines that the
aubgrant recipient ioa high-risk grantee. Cf. 28 C.F.K. purtsG8. 70�
64. Text Messaging While Driving
Pursuant to Executive Order 13513. "Federal Leadership on Reducing Text Messaging While
urm/ng." 74 Fed. Reg, 51225 ((}ctober 1. 2009). the uubQrent recipient is encouraged toadopt
and enforce policies banning employees from text messaging while driving any vehicle during the
course of performing work funded by this subgrant and to establish workplace safety policies and
conduct education, awareneso, and other outreach to decrease crashes caused by distracted
drivers,
65. System for Award 0Yanogemant(SAD0)
The subgron1 recipient must maintain current information in SAM until it submits the final financial
report required under this award or receives the final payment whichever is |ater. This requires
that the oubgrant recipient review and update the information at
at least annually after the initial
registration, and more frequently if required by changes in its information or another award term,
56. Maximum Allowable Salary
No portion of these federal grant funds shall be used towards any part of the annual cash
compensation of any employee of the aubQront recipient whose kzto| annual cash compensation
exceeds 11O% of the maximum salary payable toa member of the Federal government's Sen i
ExeouhveSemioeaLan agency with aCa�ifiedSES Po�VnnanoeAppraisal System for that
or
(The salary table for SE8 employees is avai|eb| year.
e at
A mubgnant recipient may compensate an
wi.emprl-,_~ ..~ .|.g. providedin.=�o. p/vv �o the amount excess ofthis compensation limitation is paid
This limitation on compensation rates allowable under this award may be waived ononindi individual
basis aL the diyonadonof the OJP official indicated in the program ennouncementundorwh��n this
award is made.
n/s
SFY2O14 JAG Standard Conditions Page 20 of 22
67. DNA Testing uf Evidentiary Materials and Upload of DNA Profiles hmaDatabase
If JAB program funds will be used for DNA haedng of evidentiary materials, any resulting eligibleONA profiles must be uploaded to the Combined DNA Index Gya0am (C[}~|S) by agove/nm*nt
DNA lab with access hrCOO|8, No profiles genena�dwith JAG funding may b'^ entered into any
other non-governmental DNA database without prior express written a"--ro—~^ | from BJA For
more information, refer to the N|J FY 2012 DNA Backlog Reduction Program, available at
68. |nbmnoperab|e Communications Guidance
8ubgnant recipients that are using funds bnsupport emergency communications activities must
comply with the current SAFECOK4 Guidance for Emergency Communication'( nan"t=s'"includingproviaionu on technical standards that ensure and enhance inbanopenab/e nommnioahons'Emergenoy communications activities include the purchase of |nteruperab|e Communications
Equipment and technologies such as voice-over-internet protocol bridging or gateway devices, orequ/pment to support the build out of wireless broadband networks in the 700 MHz public safety
band under the Federal Communications Commission (FCC)Waiver Order. SAFECuwguivanoe
can be found at
Subgrant recipients Grantees interested in developing a public safety broadband network inthe
700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC
Waiver Order, or any succeeding FCC ordem, m|em, or regulations pertaining to broadband
operations in the 7OO MHz public safety band. The oubgnantrecipient shall also ensure projects
support the Statewide Communication |nhsnopenabUity Plan (GC|`) and are fully coordinated with
the full-time Statewide |nharoperabi|ib/ Coordinator (SVVIC). If any future regulatory requirement
(from the FCC or other governmental entity) results inematerial technical o"financial change |n
the pnoject, the recipient should submit associated documentation, and other mobaha| as
app|icab|m, for review by the SVV|C to ensure coordination. Subgnantrecipienbs must provide o
listing of all communications equipment purchased with grant eward hunding (p|ueLhe quu"diy
pumheeed ofeach item) hz FDLE i� ='
once ems are procured during any periodic programmatic
progress reports,
''' ~
89, Ballistic-Resistant and Stab Resistant Body Armor
Subgnant recipients that wish to purchase armor with JAG funds must certify that law
enforcement agencies receiving vests have e written "mandatory wear" policy in effect. This
Policy must be in place for at least all uniformed officers before funding can be used -by the
agency for vests, There are no requirements regarding the nature ofthe policy other than iumei
a mandatory wear policy for all uniformed of5cemvvhUeon duty, FAOs related to the ma''~~8znU
vvearpolicy and oe�i5coMonmcan be found ot '/
JAG funds may be used to purchase armor for en agenoy, but may not be used as the 5O9&
match for purposes of the Bu|ietpmofVest Pe�nership(BVP)'program,
Body armor purchased with JAG funds may be purchased at any threat level, make or model
from any dietrib�orurmanufacturer, as long as the vests have been tested and found to comply
with applicable National Institute of Justice ballistic urstab standards and are listed on the N|J
Compliant Body Armor Model List (http://nij.gov), In addition, body armor purchased must be
American-made. The |ahasL N|J standard information can be found at,-
htm.
70. BJAorFDLE Sponsored Events
The subgrant recipient agrees to participate inBJA,orFOLE-aponsonad training events technical
assistance eventa, or conference held by FDLE or BJA or their designees, upon FDLE''o or BJA's
request.
.
71. Expenses Related to Conferences, Meetings,Trainings. and Other Events
The aubgrant recipient agrees to comply with all applicable laws, regulations, policies, and
guidance (including specific cost |imita, prior approval and reporting requirements, ` here
SFY2O14 JAG Standard Conditions —
Rev. Og/ZO13 paqe �1of2Z
applicable) governing the use of federal funds for expenses related to conferences, meetings,
bainings. and other events, including the provision of food and/or beverages at such --ts and
costs of attendance at such events. Information on pertinent |aws, negu|aUons, policies, and
guidance is available at -
.
72. Environmental Requirements and Energy
For subgnonba in excess of $100.00O. the subQnant recipient must comply with all applicable
sbandavds, orders, or requirements issued under section 306 of the O*en Air Act (42 U8C
1857(h)). section 508 of the Clean Water Act (33 U.S.C� 1368), Executive Order 11738' an"Environmenta| ProbaotionAgencyreQu|etions (4OCFRpad15).
The eubgnant recipient must comply with Mandatory standards and policies relating hoenergy
efficiency which are contained in the state energy conservation plan issued in compliance with
the Energy Policy and Conservation Act(Pub. LQ4-1G3. 8AStat- 871). ifany.
73. Other Federal Funds
The subgranhae agrees that if it currently has an open award of federal funds or if it receives an
award of federal funds other than this award, and those awards have bsen are being, or are hzbe
wholeuaed. in whole or in part, for one or more of the identical coat items for which funds are being
provided under this award, the subgrantee will promptly notify, in writing the grant manager for this
award, and, if so requested by OCJG seek a budget modification or change of project scope grant
adjustment notice(GAN) to eliminate any inappropriate duplication of funding,
74. Monitoring
The recipient agrees to comply with FDLE's grant monitoring guidelines, protocols, and
prooadurea, and to cooperate with FDLE on all grant monitoring requests, including requests
related to desk nsviews, enhanced programmatic desk reviews, and /or site
vi^its The recipient
agrees to provide FDLE all documentation necessary to complete monitoring of the ��and
Fu�her, the recipient agrees to abide by reasonable deadlines set by FDLE for providing
"°�
requested documents. Failure to cooperate with FDLE grant monitoring activities may |
sanctions affecting the recipient's ewond. |nc}uding, but not limited to: vvithh`'�� and "="=� u/
restrictions on the recipient's access to funds referral to the Office of the |n~~'^�rG�`" other|
audit review, designation of the recipient as a FDLE High Rick grantee, ^~p��"n"=='"" u»
sward(s), ' ~ termination "' ='
75. Unmanned Aerial Vehicles
The recipient agrees that awarded funds may not bnexpended on unmanned aircraft, unmanned
aircraft syabams, or aerial vehicles (US. UAS. o/ UAV) unless the BJA Director certifies that
extraordinary and exigent circumstances exist, making them essential to the maintenance ofpublic
safety and good order. AdditioneUy, any funding approved for this purpose would be subject to
additional reporting, which would be stipulated by FDLE post award.
StandardSFY2014 JAG — Conditions Page 22 of2Z
Administration
RESOLUTION NO. 267 -2007
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, DIRECTING STAFF TO ORGANIZE
EFFORTS TO SEEK OUT AND APPLY FOR APPROPRIATE GRANTS
TO OFFSET COSTS; WAIVING THE EXISTING REQUIREMENTS
THAT EACH GRANT APPLICATION BE INDIVIDUALLY "PROVED
BY THE BOARD PRIOR To SUBMISSION AND AGAIN PRIOR TO
ACCEPTANCE OF THE AWARD WHEN THE AWARD DOES NOT
REQUIRE A MATCH BY MONROE COUNTY; AND MAINTAINING
ALL EXISTING REQUIREMENTS FOR GRANT APPLICATIONS AND
ACCEPTANCE OF GRANT AWARDS THAT DO REQUIRE A MATCH
BY MONROE COUNTY.
WHEREAS,Monroe,County has been impacted by recent legislature and the subsequent
need to significantly cut budgets, and
WHEREAS, it is our desire to continue to provide outstanding public service responsive
to the needs of our citizens, community, and environment despite the impact of these budget
cuts', and
WHEREAS, currently, the Board must approve all applications for grants prior to
submission, which can cause a delay of up to six weeks, at times delaying the grant application
until the next submission cycle, as well as adding unnecessarily to the Board agenda-,and
WHEREAS, it is unnecessary to delay acceptance of grants awarded to the County that
do not require any matching funds, again adding unnecessarily to the Board agenda; and
WHEREAS, our heightened focus on pursuing a wider variety of grant opportunities
requires improved coordination between Divisions and will result in a significantly increased
number of grant applications; now, therefore,
BE IT RESOLVED THAT THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY,FLORIDA, HEREBY:
1. Directs Division staff to coordinate grant Opportunity research and application
submission with the Project Manager to the County Administrator,
2. Waives the requirement that grant applications be approved by the Board before
submission, and authorizes the County Administrator to manage grant application
submission approval and execution of related documents,
3. Authorizes the County Administrator to accept award of grants that have no match
criteria, and to execute related documents.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida. at a meeting of said Board held on the 18th day of July„2007.
Mayor DiGennaro Yee
Mayor Pro Tem Spehar Yes
Commissioner Neugent Yes
Commissioner McCoy Yes
Commissioner Murphy Yes
f 23 3`
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY ORIDA
OLHAGE,Clerk
a
By:
Mayor/Chairman
Depu Clerk
MONROE COUNTY ATTO EY z,, s n
VED AS TO � =1
"t c) �rt
ZANN 0
'r'
COON ' FBI
F_ e-)
Date 1 _
f" j r} W C
CER,rIFICATtON FORM
Compliance with the Equal Employment Opportunity Plan (EEOP)Requirements
Pleas c read cwrc,falh;the Insiructions(see below,)and then complete Section A car Section B or Section , riot
a.//three,
Recipient's Name: Monroe County DUNS Number: 073876757
Address:-1-1-00 Simonton Street, Key West, FL 33040-3110
Grant -- Award Amount: 12
---- --- men��izfused-Dlrug-Abus 8,544
am-and"I'i'le of Contact Person: Laura
de oac' H
rtle,Grants A dmin IstratorTelephone Number: 305,292.4482 �_�aiAddress. hhrt l -I r vSection A—Declaration Claiming Complete Exemption
from
the ESOP t uirement
Ncase check all thejbilowing boxes that apply:
:!Recipient:has less than fifty employees. cj Recipient is an Indian tribe. c Recipient is a medical institution.
U Recipient is a nonprofit organization. o Recipient is an educational institution. n Recipient is receiving an award less than$25,000.
certify that, [responsible official ,
not required-to-prepare an EEOP for the reason(s)checked above,pursuant to 28 C.F.R§42.302. [recipient] is
I further certify that [recipient]
will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of
services,
Date
Section 8---Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying
That an EEOP Is on File for Review
lf'a recipleta as"ncj hfes,,h/tv or more employees and is receiving a single award or suboward of$25,000 or more,but less than S i00,at)(), then the
"ectricot a�etzL'} does not have to subinit an EEOP to the 0('R,Ibr revicis,as long as it certifies'the fiollowin;g(42 C.1"A§42 305)-,
1, Roman-Gaste si, County Administrator
certify that Monroe County BOCC
formulated an ESOP in accordance with 28 CFR pt. 42, subpt. E. I further certify that within the last
$500,000, has fort ore, but less than
which ha�s fifty or more employees and is receiving a single award or subaward for $25.000 or in— [recipient],
V�vent�-four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable
federal ImN. it is available for review by the public, employees, the appropriate state planning agency, and the Office for
Civil Riz7'lyllts, Office of Justice Programs, U.S. Department of Justice. The EEOP is on file at the following office:
Calvin Allen, EEO Officer, Monroe County
Street K West FL 33040 [organization].
Roman Gastesi, County Administrator S v-
I it
ate
Section C—Declaration Stating that an EEOP Short Form Has Been Submitted to the Office for Civil
Rights for Review
il'a recipient ayen(;v has fifty or more employees and is receiving a single award or suhaward of$500,000 or more,then the recipient agency alust
send an k1-'0P Short Form to the OCR for review,
1,
certiy—tha—t [responsible official],
which has [recipient],
Y or more employees and is receiving a single award of$500,000 or more, has formulated an EEOP in
accordance with 28 CFR pt. 42, subpt. E, and sent it for review on [date] to the
Office for Civil Rights,Office of Justice Programs,U.S.Department�Justice. —
Print orl"'peiVame and Title Signature
Date
()M13CoT1tro1\,0 112i-(13401-,xtiiritionDate.05/31/2014
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant-County-wide
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout,etc.are not acceptable.
offlt", Low, n
Signature:
Typed Name and Title: Petrina T. Herring,Administrator
Date:
Typed Name of Sub cip'ent: Monroe County
Signature:
Typed Name and Title:(� Roman Gastesi County Administrator
Date: U "I 113
i
t
Typed Name of Impl ingAgen Monroe County
Signature:
Typed Name and Title: n astesi. County Administrator
Date: '
Application Ref# 2014-JAGC-2346 Section#6 Page 1 of 1
Contract -JAGC-MONR---
Rufe Reference 110-9.006 OCJG-005(rev.October 2005)
ATTACHMENT
PUBLIC ENTITY CRIME STATEMEN
"A person or affiliate who has been placed on the convicted vendor list following a conviction for
public entity crime may not submit a bid On a contract to provide any goods or services to a
public entity, may not submit a bid on a contract with a public entity for the construction or
repair ofa public building or public work, may not submit bids on leases of real property to
public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO
for period of36 months from the date of being placed on the convicted vendor list."
ATTACHMENT E
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
warrants that he/it has not employed, retained
or otherwise had act�nnhis�/Iitts behalf any alf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of Section 3
of Ordinance No. 10-1990. For breach or violation of this provision the County may, in its
discretion, terminate this contract without liability and may also, in its discretion, deduct from
the contract or purchase price, or otherwise recover, the full amount of any fee, commission,
percentage, gift, or consideration paid to the former County officer or employee.
(signature)
Date:
(113
STATE OF
COUNTY OF
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
- j4p-,etS — who, after first being sworn by me, affixed his/her
signature (name of individual signing) in the space provided above on this Z 6�1,1 day of
Pj 201 -3
NOTARY PUBLIC
My commission expires:
OMB - MCP FORM #4
PAME[Ai NWIM
MY COMMISSION#EE 144139
iv EXPIRES:February 7,2016
Sorded TM,Nclary Public Un&4wrilem
ATTACHMENT F
DRUG-FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
(Name of Business)
1. Publishes statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of controlled substance is prohibited in the workplace and specifying the actions
that will be taken against employees for violations of such prohibition.
2. Informs employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug-freeworkp|ace/ any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
3. Gives each employee engaged in providing the commodities orcontractual services that are under
bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notifies the employees that, as a condition of working
on the commodities or contractual services that are under bid, the employee will abide by the terms of
the statement and will notify the employer ofany conviction of, or plea of guilty or no|o contendere to,
any violation of Chapter 893 (Florida Statutes) orofany controlled substance law of the United States
or any state, fora violation occurring in the workplace no later than five (5) days after such conviction.
5. Imposes sanction on, or require the satisfactory participation in a drug abuse assistance Vr
rehabilitation program if such is available in the employee's community, or any employee who is so
convicted.
6. Makes good faith effort to continue to maintain a drug-free workplace through implementation of
this section,
As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements.
STATE OF
COUNTY OF `
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
o, after first being sworn by me, (name of individual
s/g///+.g/ affixed n/s/ners|gna[une in the space provided above on this
24 i4^ dayOf 3016
-- My cVrnnn/sS|on expires: