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Item P1
MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Debbie Frederick Deputy County Administrator DATE: December 2, 2013 SUBJECT: County Divisions' Monthly Activity Report for November, 2013 MONTHLY ACTIVITY REPORT-NOVEMBER,2013 KEY WEST AIRPORT • In November, passenger figures for October were compiled. During that month, the five airlines serving Key West International Airport carried a total of 59,275 passengers. This is a 5.8% increase over October of 2012. The year to date passenger numbers for the first ten months of 2013 are 5.8%higher than the same period in 2012. • In November, the Director of Airports made two presentations to American Association of Airport Executives (AAAE) conferences, one in Savannah and one in Chicago. The topics discussed included, Runway Safety with the Installation of Engineered Material Arresting Systems (EMAS),Airports Going Green and Sea Level Rise Due to Climate Change. • A steel drum player serenaded arriving passengers on the 14t' as part of the La Concha's annual welcome to corporate executives and employees. MARATHON AIRPORT • On November 7, a meeting was held with Daniel Samess, CEO Marathon Chamber of Commerce to discuss general airport and community related issues. • On November 9, EAA chapter 1241 at Marathon hosted Airport Aviation Day. The airport terminal ramp provided a car show and aircraft static display for over 800 visitors. In addition, a group of local pilots flew over 160 young eagle flights for kids ages 8 -17. • On November 12, the first scheduled monthly meeting was held with Commissioner David Rice to update the Commissioner on topics of interest related to the Marathon Airport. • On November 12, Trauma Star helicopter performed and emergency landing at Marathon while transporting a critical patient from Key West to Miami. The aircraft landed without incident and Life Net Helicopter arrived from Key West and continued the transport to Miami. • On November 15 ', working with consultant FEC, a draft copy of the Marathon Wildlife Hazard Management Plan was submitted to the FAA for initial review and new & updated Airport Certification manual was provided to EYW Managers office and the County Administrators office. • On November 19, attended annual Wildlife Hazard Management Training conducted by FEC, then I performed FEC "train the trainer" annual Wildlife Hazard Management Training at the ARFF station, for 5 individuals who did not attend original FEC training. EMPLOYEE SERVICES I. WEBSITE UPDATES (other than normal position vacancy updates, etc.): Benefits: Newsletters IL TURNOVER NUMBERS TO DATE: Monthly Turnover: .77% Turnover to date: 10.5% Resignations: 3 Terminations: I Retired: 0 Deceased: 0 Layoffs: 0 III. HUMAN RESOURCES • Phone conference/Polycom with Evergreen, Committee and Senior Management on Comp/Class Study • Meeting with department supervisor—issues with employee(s) • Held performance management training with Senior Management(Train the Trainer) • Employment statistics submitted to Department of Labor • Department Bi-annual safety meeting held • Meeting with Tech services —placing Kiosks in lower, middle and upper keys — Paperless initiative. RISK No major issues BENEFITS (GROUP/WORKERS COMP • Annual open enrollment—November 4—November 22 • Retiree Resolution amended at BOCC meeting • Medicare Part D and Women's Cancer Rights Act notices distributed with open enrollment documents • FRS/HIS annual report completed • Private mediation held SAFETY • Coordinated CPR/First Aid & AED Training for Social Services through MCFR. Presented 1115 & 11/19—20 employees • Conducted inspection/investigation—KWIA. Completed report with corrective action recommendations to Airport staff. • Oversaw final inspection of trees at Higgs Beach Park and provided final Arborist report. • Conducted inspection—steps at Higgs Beach which involved injured member. Provided recommendations for corrective actions to Public Works. • Inspected three County Parks: Higgs, Baypoint & Wilhelmina Harvey Big Coppitt Key • Presented MSDS, vehicle safety, statistics and coordinated Fire Extinguisher Training for Lower Keys Public Works. • Coordinated Chainsaw Safety Class for Upper Keys Public Works. BUDGET & FINANCE OMB • Continued work on FY14 Adopted Budget Book due to GFOA by December 12 '. • Participated in a GFOA Webinar and a GovMax Users telephone conference. • Performed analysis of FYI budget. • Processed monthly billings including postage and gas billing, invoices for rent, and travel vouchers. • Prepared 122 budget transfers;posted 156 budget transfers; reviewed 55 contract summary's; reviewed 18 PAF's. • Submitted 31 resolutions and 2 agenda items for the November BOCC meeting. • Submitted 8 resolutions and 14 agenda items for the December BOCC meeting. Grants Administration • Coordinated photographing of three County sites at the request of DEM as documentation for a small project verification on Hurricane Katrina. • Distributed 36 executed agreements to the contract providers from the October BOCC meeting. • Submitted to Dept. of Justice, Bureau of Justice Assistance, via PMT 2 numerical reports on open grants, via GMS 2 financial reports and 2 annual progress reports on open grants and 4 final closeout reports in SIMON on Byrne JAG grants • Submitted 5 agenda items for Byrne and RSAT grants for the December BOCC meeting. • Submitted 5 agenda items for the implementing agency agreements for the Byrne and RSAT grants. • Submitted 2 agenda items for Byrne grant adjustments to reduce the FDLE awards. • Submitted an agenda item for an amendment to the MCHD ILA for the Adult Immunization Program. • Continuing to review each of the HSO, CDATF and direct funded agreements to ensure all additional information required has been provided so certifications can be provided to the Clerk's Finance department. Purchasing • Total purchase orders processed - 247 • Total purchase orders voided - 21 • Purchase orders entered for departments - 35 • Office Depot orders processed- 25 • Staples Orders processed - 3 • Bid Openings - 4 • Pricing requests made— 30 • Bids entered- 5 • Pieces of mail processed 832 COMMUNITY SUPPORT SERVICES IN-HOME AND NUTRITION SERVICES (INNS) OAA, Older Americans Act Programs: Nutrition (Information in this section is for the period 10/21/13-11/20/13: • C-1 Congregate Meals totaled 1033 units during this period. Monthly goals for this program continue to fluctuate based upon the availability of funds. • C-2 Home Delivered Meals Hots totaled 118 units, and Home Delivered Meals Frozen totaled 2605 units. We continue to receive a large number of referrals for Home Delivered Meals. • In-Home Services (Information in this section is for the period 9/21/13-10/20/2013): The Alliance has informed us, due to a recent reconciliation of OAA funds, that there will once again be a reduction of funds. For Title IIIB there was a reduction of$444.00 and Title IIIE was reduced by $478.01 • III-B Chore: 18.5 units this period, 245 units year-to-date, 77.6% achieved, 2.59% overachieved. • III-B Screening and Assessment: 0 units this period, 37.50 units year-to-date, 154% achieved. • III-B Homemaking/Personal Care: 64.5 units this period, 501 units year-to-date, 118% achieved, 42.99% overachieved. • III-E Screening and Assessment: 0 units this period, 37.5 units year to date, 53% achieved, 22.01% underachieved. The Alliance will be providing an amendment to move funds not spent in this service over into 3E In-Home Respite. • III-E Chore: 6 units this period, 56 units year-to-date, 101% achieved, 25.99% overachieved. • III-E In-Home Respite: 29.5 units this period, 1166.50 units year-to-date, 113.8% year-to- date-achieved, 38.79%overachieved. • III-E Facility Respite: 211.75 units this period, 3510.0 units year to date, 97% year-to-date achieved, 31.99%overachieved. Non-OAA Programs: CCDA (Community Care for Disabled Adults)for October 2013: • Case Management: 17 units for the month were produced; 51 units year-to-date. • Homemaking: 169.5 units for the month were produced; 564.5 units year-to date. • Home-Delivered Meals:105 meals for the month were provided; 505 meals year-to- date. • Personal Care: 85.5 units for the monthly were produced; 275 units year-to-date. Overall Program Achievement was 21.49%, 3.51%underachieved. CCE(Community Care for the Elderly) for the period 8/21/13-9/20/13: • Case Management: 26.5 units for the period and 145 units year-to-date. 14.8% achieved year-to-date. There are 170 clients on the waiting list. • Case Aide: 0 unit achieved and 1 unit year-to-date, .01% achieved year-to-date. • Companionship: 67.5 units achieved and 192.5 units year-to-date, 25.17% achieved year-to-date. • Home Modification: 0 units achieved and 0 units year-to-date, 0% achieved year-to- date. • Enhanced Chore: 5 units achieved and 7 units year-to-date, 11% achieved year-to-date. • Chore: 47.5 units achieved and 73.5 units year-to-date, 86% achieved year-to-date. • Homemaking: 678 units for the period and 2562.25 units year-to-date. 62% achieved year-to-date. There are 151 clients on the waiting list. • Specialized Medical Equipment: 2 unit for the period and 3 unit year-to-date, 6% achieved year-to-date. • Transportation: 8 units for the period and 79 units year-to-date, 105% achieved year-to- date. • Personal Care: 516 units for the period and 1935.75 units year-to-date. 53.6% achieved year-to-date. There are 45 clients on the waiting list. • Respite: 84.75 units for the period and 289 units year-to-date. 44% achieved year to date. There are 20 clients on the waiting list. CCE overall is at 27% achievement. We are 2% overachieved ADI (Alzheimer's Disease Initiative) for the period 9/21/13 — 10/20/13: 2945. units were produced in the period and 1009.75 units year to date. 34.7% achieved. 13.34% underachieved. In-Home Services has brought on five new clients and these funds will be expended. There are 12 clients on the waiting list. HCE (Home Care for the Elderly Program) for the period 10/16/13 —11/15/13: 13 billable units this period, 67.75 billable units year-to-date at the beginning of the contract year, 27% achieved. Monroe County Transit Department Activity for November 2013 • One-way trips provided: 1,668 • Unduplicated clients served; 246 • Special Needs Clients registered: 674 • Deposited Revenue: $1,277.00 • Expenditures: 45,432.75 • Percentage Spent Fiscal YTD: 9.0% Incoming calls,provision of information and referrals 474 Staff responded to incoming calls providing information and referrals to callers based on specific inquiries and/or needs. These inquiries range from how and where to apply for Food Stamp benefits, where the closest food bank is located, how to report suspected abuse, or to find out what available services there are at the time. Other callers are scheduled for intake by Social Services case management staff to cover Possible programs such as LIHEAP, ESG rent assistance,prescription drug assistance, and welfare assistance. Unduplicated Welfare client households that received service 128 New Welfare cases receiving service 7 Low Income Home Energy Assistance Grant Program cases- 21 S 6,075.00 Low Income Crisis Assistance cases— 70 S 15,720.37 Home and field visits 20 Home and field visits cover visits to In-Home,Nutrition, WAP, and ESG rent clients. Case Managers make these visits to perform annual or semi-annual updates for In-Home and Nutrition clients. WAP clients are visited for testing for possible Weatherization services to their homes. ESG rent clients are visited for the Habitability Study required prior to receiving rental assistance through this grant. Office visits 206 Office visits reflects the number of visitors that come into to all three locations of our Social Services offices throughout the month. Prescriptions 2 S 395.92 Welfare Shelter 1 S 250.00 Interesting Community Support Services Updates: • LIHEAP Contract Monitor/DEO out of Tallahassee spent 4 days in Key West to audit participation files and finance records. Report has not been finalized. BAYSHORE MANOR Bayshore Manor's current census is 15 residents. The current census is two private pay, 13 subsidized residents. BSM provided 285.50 hours of OA3E respite care and 158 hours of CCE care this month. Bayshore Manor has four OA3E clients and one CCE client. There are three clients on the waiting list. One is being admitted 12/2/2013. Revenue for November 2013 $24,068.34 Expenditures for the same period $40,903.94 Percentage of the budget spent year to date 7.31% LIBRARY • Library usage figures continue to reflect the increase in Library onsite service hours and the increasing use of technology is widely appreciated by patrons. • People counters at the branches indicated that the number of visits made in person to the Libraries in October, 2013, totaled 31,422, an increase of 8% over the previous month. • New Library cards also showed an increase for the month, with 266 new patrons added to the roll. • The public access PC sessions logged as provided to the public for the month came to 7,356, an increase of 13% over the previous month; staff attribute this continuing high usage to more reliance on Libraries for e-government assistance with searches for sites such as food stamps and unemployment benefits, and the availability of more PCs for public use. Meanwhile, the use of our wireless service continues to attract customers into our branches as well as to prime locations outside, where they can access our "hot spots", especially at times when the Libraries are closed—wireless usage estimates continue to grow from a year ago. • In October 2013, there were 859,455 eVisits to the Library's three web-based resources: general websites, online catalog, and photo archives; this figure includes an amazing 787,714 visits to the Library's online photo gallery. Many of these were related to the donation and unveiling of the Scott DeWolfe collection. News of the donation received widespread coverage, including The Key West Citizen, Miami Herald, and the Associated Press. NPR and WLRN also picked up the story for their websites. • Reference questions handled by staff via email, chat, phone, and in-person totaled 11,654. • Circulation for the month continued the trend in growth of services, as 30,605 items were checked out. • The five branches offered 47 programs for children and Young Adults during the month, attracting a record-breaking 1,530 attendees. The following is the Annual Report submitted by the Monroe County Library Advisory Board, prepared by the Board Chair, Michael Shields: Annual Report for 2013 - Monroe County Library Advisory Board "To serve the educational, recreational and informational needs and interests of our communities" is the stated mission of the Monroe County Public Library system. The annual evaluation and assessment by the Library Advisory Board on how well and to what degree the mission has been achieved or attained what level of accomplishment offers opportunities to reflect and consider where the system is and where it is headed. It is essential to also examine and assess what the value of the public library is to Monroe County. In light of the stated Library mission, and the responsibility to the community in providing for the declared three-fold needs, we herald our historical record, from Monroe County's origins in the early 1800's up to and through the 50+ year institutional history of the modern era with the establishment of the Key West headquarters and creation of the additional four branches, the integral role the library has served in the county, as a repository of our cultural heritage, and also to prepare for a society which is rapidly changing, requiring adroit adaptation and access to information and knowledge that enables and empowers an informed citizenry. Prior Annual Reports of the LAB since FY 2008, noted the County governing authorities faced significant challenges brought about by the national economic recession and necessitated local funding contraction. ➢ The most important and notable achievement, gained through community support and by strong advocacy of library patrons, Friends of the Libraries at the branches, by this Advisory Board, and particularly by the professional staff of the Library, from front line to the top echelons has been the restoration of the sixth day of operations in all branches, implemented in February, 2012, after a several year reduction in resident services to only five days per week. This leadership recognizes the value and public investment extends deeper than simple hours of operation. The recent State of Florida calculation states the Monroe County system returns $4.97 for each dollar invested (*), an enviable figure that any public institution would like to demonstrate. What is also revealed is the impact if there were NO libraries in Monroe County. If public library revenue were redirected to other government entities, Monroe County would LOSE in Gross County Product $17,816,311. The cost to use alternatives to the library would come to $22,610,900. (*) (*)htlp:Hhaas.uwf.edu/library/county_data/monroe.htm. The Monroe County Librarians are excellent stewards of public monies; they use their budgets carefully and get the most value out of every dollar. The County Administration not only weathered the impact from the budget cutback in services, it committed to ensuring the system's vitality. We know that libraries have an essential but different job from attracting tourists. Like the school district, or community college, libraries are critically important to the long-term economic health of the region. Along with these other imperative education and information institutions, libraries sustain and leverage the human and social capital that enriches us, as well. Given that the Monroe County geographical reality has necessitated five library branches, it also serves as a literal and figurative bridge throughout the length of the Keys, unifying government, and business, along with other collective community interests and concerns. There are clear, tangible, as well as intangible benefits, and direct, and indirect benefits, that our libraries deliver, and which better prepare our citizens and work force. ➢ Essential services the Monroe County Library staff and volunteers provide and which we strongly urge our policy makers to recognize, are: • assistance and training library patrons with the goal of increasing the level of digital literacy in the community • access to relevant digital content and enable citizens to create their own • teaching technology skills to meet citizen job-seeking and entrepreneurial needs • technology to meet citizen demand for government and legal information and services/assistance, educational support for students at all grade levels, health and wellness information, among other fields • helping people learn new things no matter their age. • We have observed each year the increased usage of the Library system will warrant additional support, not less, in the future. The system has been exemplary with the available resources, and made the transition to the 6-day structure, with the professional standards we have come to expect, seamlessly, yet knows that to maintain quality, investment must be increased for the core book collection or electronic media and the latest technology. • Reflecting the changing usage patterns by residents, "e-Visits" continue to record an astounding level of traffic, has doubled from 1.3 million in FY 10/11 to 2.6 million in FY 12/13, with a 59% increase in just the past year. The expansive, eclectic and vigorous, vital www.keyslibraries.org web site, which dramatically underscores and emphasizes the Library is a community resource, and asset, more valuable than ever, warrants commensurate support from the County on behalf of its citizens. • Today, there are over 42,000 total borrowers, outstanding in a county population of just over 72,000. We are now also registering visitors/non- residents who provide a fee in order to access library services. Over 425,000 visits are made annually to the facilities with, as noted, broad increases to off- site information, further adding to the reality that libraries are more than just books and buildings. • It cannot be overstated that our Libraries are more than mere accumulation of books and and square footage warehouses. They are our human intellectual and cultural capital, the community's repository of our heritage and incubator for social and economic growth. Our libraries serve an even more vital role to ensure the citizenry have access to information and ideas, to build a stronger and more resilient future. The investment of our forbearers must be wisely cultivated to ensure the dividends we have planned will be realized. • ♦ Only a tiny fraction of the world's information is available for free on the Internet. But all of it is available through libraries. • ♦Librarians are the original, and still the best, search engines • ♦ Libraries have always been "green," because they purchase a limited number of items that many people can share. For instance, people can borrow DVDs, magazines, and books rather than every person having to buy his or her own copy. Likewise, people can use shared computers, photocopiers, and even meeting rooms. • ♦ Libraries serve a vital social service by helping bridge the gap between the haves and the have-nots, especially when it comes to literacy and computer skills training. • ♦ Libraries offer services and products that level the intellectual playing field. That means that they allow people of any income level or background to access high-quality information, to use computers, or to borrow what they want. The existence of libraries ensures that knowledge and technology are available to everyone, not just to those who can afford their own. This is more than charity work; this helps raise the education levels of society as a whole. • The submitted Long—Range Plan of Service, 2014-16, from Director Norma Kula, comprehensively addresses this by identifying four areas of service: General Information, Lifelong Learning, Current Titles and Topics, and Local History and Genealogy. The conclusions reached through the assessment and established goals and objectives underscored the amazing acceleration and pace of technological change, and that "the many changes that had taken place in Library services and technology over the past ten years...in the next three years will be twice as many!" In addition to technology impacting the delivery and access to information, the role of a library within a community is changing. • Author of the blog "Contemplative Computing", Alex Soojung-Kim Pang writes: "One of the things plenty of people argue now is that the library is a community or collaborative space. Forget the idea of the library as a place where people sit quietly, and frumpy women in sensible shoes go "shhh." Today's libraries are incubators, collaboratories, the modern equivalent of the 17th-century coffeehouse: part information market, part knowledge warehouse, with some workshop thrown in for good measure." • The information professionals in Monroe County are a tremendous resource and provide critical services to all ages and segments of our communities. Our investment is for lifelong learning, as the public library system is the most used department of local government, with every citizen having access 24/7 to the beacon on Solares Hill, first in Key West, and through effective stewardship, throughout the Keys. Providing critical services in the years ahead in the digital age, on the cloud, or on the printed page, has never been more important or valuable. Today, more than ever, libraries and librarians are essential for the preservation and improvement of our culture. "Libraries will get you through times of no money better than money will get you through times of no libraries." Quoted in The Whole Earth Catalog, created by Stewart Brand; commonly misattributed to Henry David Thoreau. Michael Shields Chairman, Library Advisory Board October 22, 2013 EXTENSION SERVICES • Number of services provided: 287 phone calls, 35 office visits, 17 visits to clients, 19 learning events with 944 participants, 4 media submissions, and 467 publications distributed. Total Budget for FY 13/14: $189,427.00; Year to Date Expenditures and Encumbrances: $94,770.87; Remaining Balance: $94,656.13; Percentage of budget spent and/or encumbered year-to-date: 50%. The County Extension Director/Family & Community Development Agent accomplished the following activities: • Was appointed Monroe County Extension Director by the University of Florida. • Attended the 51'Annual Southeast Florida Regional Climate Compact Leadership Summit representing Monroe County and presented local efforts at a conference booth. • Finalized the Monroe County Climate Action Plan and BOCC adoption was approved. Was named lead staff liaison to the Monroe County Climate Change Advisory Committee. The Environmental Horticulture Agent accomplished the following activities: • Taught 35 6th and 7th grade Big Pine Neighborhood Charter School students about"Vegetable Garden Insects: Harmful or Helpful" and performed a hands-on microscope and insect activity. • Attended a three-hour in-service training workshop, "Pesticide Safety Education Program" at the Palm Beach County Extension office in West Palm Beach. • Educated 187 Stanley Switlik Elementary School students and teachers about native bees,pollinator gardens, and vermicomposting at the Keys Expo for Young Scientists. The Florida Sea Grant Marine Extension Agent accomplished the following activities: • Was invited by Edward Russell of the Florida Department of Environmental Protection to assist with the environmental assessment of Conch Harbor Marina for the Clean Marina designation in conjunction with Phillip Goodman from the U.S. Coast Guard Auxiliary. • Attended the Florida Keys Commercial Fishermen's Association board of directors meeting to discuss Biscayne National Park, Florida's Net Ban, changes to penalties for spiny lobster/stone crab violations, and the upcoming 9th Annual Florida Keys Seafood Festival. • Educated 187 Stanley Switlik Elementary School students and teachers about some of the local marine invertebrates at the Keys Expo for Young Scientists. EMERGENCY SERVICES FIRE RESCUE • Successfully passed biannual Board of Health, Bureau of EMS inspection with no deficiencies. This inspection included inspection of Trauma Star and ground ambulances, and an audit of personnel and administrative records. EMERGENCY MANAGEMENT • Participated at the SouthCom (Southern Command) planning meeting in preparation for the 2014 Maritime Mass Migration Coastal and Land Operations 10 Tabletop exercise. This exercise will assess the effectiveness and interoperability of Federal, State and local government response plans and validate the roles, responsibilities and capabilities of all entities involved in a maritime mass migration response. • Completed the Memorandum Of Understanding between Monroe County Emergency Management, Miami-Dade Emergency Management and the Miami- Dade County Fair & Exposition for sheltering Monroe County residents and their pets at the E. Darwin Fuchs Pavilion. • Completed final radiological emergency response training planning for the Ocean Reef Fire Department and Public Safety personnel. Training is to be conducted by FEMA instructors in the first week of December 2013. • Finalized the new AT&T operated assisted conference call system for next Hurricane Season that will ensure confidentiality at its best! The conference call system would be also utilized in the event of any non-hurricane related emergency situation where an immediate communication among emergency responders would be required. • Florida Division of Emergency Management conducted an On-site Monitoring visit with our Department to review our compliance with federal, state and local guidelines of the Base Grant FY 13. Our Department was found to be in compliance and no corrective actions were noted. EMS/TRAUMA STAR • Trauma Star flew twenty-one (21) flights to Mainland hospitals for definitive care. • Administered new Flight Medics assessment and testing for Trauma Star. • Made improvements and updates on various SOPs. KWIA • Attended Airport Operations Safety Specialist School in FT Lauderdale with two ARFF Firefighters. • Had an apparatus and ARFF Firefighters in the Veteran's Day Parade to represent Monroe County Fire Rescue and Key West International Airport. • Organized and hosted Wildlife Hazard Management Class in Key west for MCFR ARFF personnel. • Outfitted ARF 207 and Utility 7 with onboard chargers to increase battery life and reliability. • Attended in-depth KWIA tour with in-house Operations Electrician and new Assistant Airports Director. • Organized Live Burn dates for ARFF Firefighters with NAS Fire Department for December . FIRE ACADEMY • Fire Fighter 1 course on-going— 18 students. • Target Solutions —continuing education and SOP training. • CPR taught to over twenty (20) Monroe County Employees. • Preparing New Hire Orientation Training for twelve(12)new members. • Fire extinguisher training to forty-one (41) Public works employees. 11 • Training Battalion Chief and Operations Battalion Chief attended Great Florida Fire School. • Training Captain attended The Art of Reading Smoke Seminar, and Train the Trainer class. PUBLIC WORKS CORRECTION FACILITIES: Stock Island Detention Facility: • Substantial repairs for Elevators 6 & 7 have been completed • Bio-Readers and stands were installed for walk-thru gate • Conducted pre-construction meeting for Fire Alarm System MCSO Admin. Bldg.: • Due to power outage, emergency controls repairs were accomplished over the weekend with the Master Electrician on-site past 2:00 a.m. Monroe County Detention Center-Stock Island Percentage of requested work orders completed within 3 days with KPI 85%of 114 Customer requested work orders were completed within three days during Oct. 2013 -1.80 KPI = %x requested x.01- 1.60 1.40 1.20 1.00 0.80 0.60 0.40 0.20 0.00 12Nov 12Dec 131an 13Feb 13Mar 13Apr 13May 131un 131ul 13Aug 135ept 130ct 8%Completed 93.00% 80.30% 82.40% 85.50% 89.20% 75.30% 84.40% 84.60% 92.00% 87.00% 92.00% 85.00% u KPI 1.06 0.98 1.56 1.14 1.24 1.22 1.24 1.21 1.43 1.38 1.46 0.97 I %Completed KPI 2 per.Mov.Avg.(%Completed) 2 per.Mov.Avg.(KPI) 12 1 1 �i 1 1 r' I I I 1 I I WenrmMUM, Im. MMM®®�� For the period February 2012 through October 2013: Total kilowatt-hour Savings = 1,182,737 Total CO2 Reduction = 834 Metric Tons = CO2 Emissions from 93,552 gallons of gasoline consumed Total Energy Dollar Savings = $128,052 FACILITIES MAINTENANCE/PARKS & BEACHES: UPPER KEYS: Nelson Center: • Five (5) events required a total of 44 hours of employee overtime • Contractor cleaned cooling tower • Stripped and waxed mezzanine including hallways & kitchen • Moved Commission furniture to second Floor Bridge due to stage in use for Play • PM maintenance, painting all interior walls continues • Repaired desk Veterans Affairs • Moved desk for Building Department PK Courthouse: • Resolved (1)plumbing issue • Repaired front door threshold and window crank in State Attorney's office • Repaired door handle in Judge Garcia's office • Rearranged and assembled furniture and hang pictures in Judge Garcia's office Islamorada Library: • Set traps, catch&remove rats from ceiling Spottswood Building: • Resolved (1)plumbing issue Plantation Key Garage: • Replace rope on flagpole Ellis Bldg.: 13 • Replaced (6)lamps & (2)ballast • Replace back door spotlight • Patch holes in floor at Court Admin. Office • Replaced elevator breaker • Replaced elevator sign due to vandalism • Installed separate mail box for Court Administration • Assisted with delivery and installation of computer rack for Court Administration Key Largo Tax Collectors Office Trade Winds Plaza: • Installed new ceramic the flooring PARKS & BEACHES DEPARTMENT: Friendship Park: • Adjust timers due to time change Harry Harris Park: • Adjust timers due to time change Key Largo Park: • Adjust timers due to time change • Replaced (4)lamps at Skate Park Settlers Park: • All PM's completed on HVAC units • All timers adjusted at Facilities for time change MIDDLE KEYS FACILITIES: • Marathon Gov't Center& Annex - site investigation for energy lighting audit was conducted • Marathon Gov't Center—Interior painting of public spaces was completed • Marathon Clerk of Courts —Installed new entry door to match the Courthouse • Marathon Health Dept. —Refurbishment of roof is complete with 10-year warranty • Conducted pre-construction meetings for Marathon Jail Roof FLEET MANAGEMENT: • Completed repair of Marathon garage drive on lift allowing in house front end alignments; saving the county approximately $100.00 for each service • Provided purchase package for 1 new Skid Steer Loader for Lower Keys Road Department • Provided purchase package for 1 new Bucket Truck for Lower Keys Facilities Maintenance Department • Provided purchase package for 2 new F550 Dump Trucks for Upper and Lower Keys Road Department • Provided purchase package for 1 new E250 Cargo Van for Lower Keys Facilities Maintenance Department • Provided purchase package for 4 new Ford Fusions for Veterans Affairs, Tech Services and Growth Management Departments 14 • Provided purchase package for 3 new Ford F150 Pickup Trucks for Solid Waste and Growth Management Departments • Three county garages combined completed inspection and preventative maintenance on 74 different units • Two of county's H.D. Diesel Equipment Mechanics attended Ford Diesel question/answer training session at Palmetto Ford Truck Company in Miami • Fleet Admin. Staff participated in Fleet's annual Fleet Tracking Software; question/answer training session held in Key West Fleet Offices ROAD DEPARTMENT: UPPER KEYS: • Tree Trimming/bucket work- 21 roads/rights of way trimmed • Miles of rights of way mowed—3 miles • Debris disposed at Transfer Station - 3.0 tons • Shoulder Work- 5,960 feet; 126 tons of material • Road Sweeping—3,315 feet • Weed eating operations —38 roads • Sign Department installed 77 signs, 11 posts and performed eight locates • Pot hold Repair/Cold Patch— 39,000 lbs. of EZ Street Cold path used • Changed out light bulbs with bucket truck at Key Largo Park • Fabricate and install men's and ladies room signs at Harry Harris Park • Conducted Safety meeting on Nov. 15, 2013 CARD SOUND ROAD: • Flail axe—2.0 miles • Miles of rights of way mowed—20 miles • Trash picked up —2,2001bs. • Weed easting operations — 6 miles LOWER KEYS: • Assisted at Higgs Beach for eleven (11) days trimming, chipping, grinding and debris removal of pines trees at children's playground • Assisted Facilities Maintenance cleaning parking lot behind KW Courthouse and chipping brush at Bayshore Manor and at West Martello Towers • Assisted Fleet for four (4) days transporting equipment from the Marathon Garage • Delivered 45.5 tons of mulch to residents saving $5,619.25 in dump fees SOLID WASTE MGMT: Household Hazardous • In the month of November, the Household Hazardous Waste Department held six (6) collections at the Magnolia collection site in Key Largo, Long Key Transfer Station and the Cudjoe Transfer Station, collecting waste from 87 residents, and commercial accounts • Our Hazardous and E-Waste Commercial Collection participants included Waste Management, Key West (6801bs. E-Waste) and Monroe County Public Works (980 lbs. E-Waste) 15 • Monroe County staff sent in one box to Call2Recycle containing 50 lbs. of rechargeable batteries • Monroe County HHW staff held an Amnesty Day for Electronic Waste at the Harvey GC collecting waste from the County IT Department and the Tax Collectors Office, totaling 2,640 lbs. • Staff sent out 26 boxes full of electronics to Intercon Solutions for recycling weighing 22,060 lbs. • Monroe County Household Hazardous and Recycle Staff held an America Recycles Day event on November 16, at Bernstein Park. Volunteers from the Stock Island Marina and Reef Relief conducted a community clean up in the surrounding area and removed over two tons of marine debris and trash. Many local businesses (Key West Golf Course, Rusty Anchor, Roostica, De Luna's Cafe, and Fish Busterz) gave gift certificates or coupons to the volunteers that participated in America Recycles Day clean-up. Staff collected 2,220 lbs. of Household Hazardous Waste and 1,860 lbs. of Electronic Waste from participating area residents r. L 4 Pollution Control and Landfill Post Closure Operation • In the month of November Pollution Control Staff has collected thousands of pounds of debris when asked by Deputy Linda for the Monroe County Sheriffs Office 16 r Id j1 wr • Pollution Control Staff was also available to help lend a hand in Monroe County's observation of America Recycles Day, November 16 • Staff collected over 5,000 lbs. of garbage and clean debris from the streets of 51n Avenue and Balido Street in Stock Island in ongoing efforts to keep Monroe County beautiful • Landfill maintenance and transfer stations operation continues smoothly; we continue to keep a close eye on the Cudjoe operation due to the construction activities there • Pollution Control collected over 43.54 tons from the County rights of ways, and also 18.10 tons for other departments, which breaks down as: 5,660 lbs. from the Key West Garage 2,100 lbs. from Marathon Public Works 12,060 lbs from Higgs Beach 5,280 lbs. of brush from the Marathon Airport 17 6,4801bs. of metal and debris from Key West Airport 4,4201bs. of debris from the Detention Center on Stock Island 2001bs. of turtle parts for the Turtle Hospital in Marathon Parks and Recreation Advisory Board The Parks and Recreation Advisory Board(PRAB)had a very busy October/November: • Held a meeting on October 21, 2013 at the Harvey GC to address the future upgrade to Bernstein Park; we had excellent community participation, including School Board member Robin Smith-Martin • On November 41h the PRAB hosted the second "special" meeting regarding Rowell's Marina Waterfront Park. The meeting was well attended with over 30 residents that shared their views on what amenities they would like to see at the property • On 11/20/13, the BOCC approved that the Administrator move forward with the purchase of the property • Next Parks and Recreation Advisory Board meeting is scheduled for 1/13/14, at Harvey Government Center ENGINEERING Engineering Services • Tom's Harbor Channel —Project complete. Contractor retainage payment will be issued first week in December. Staff is processing final reimbursement request from FDOT. • Old SR 940 Leg A (Watson Boulevard) Bridge—Project 80% complete. Deck and railings completed. Paving and earthwork in process. Demobilization anticipated December 161h. County staff participated in FDOT LAP audit on November 15d'. • US 1 Bayside Pedestrian Bridge/Bayside Trail — Consultant addressing FDOT comments; FDOT and county staff held conference call on November 18d' to discuss comments on trail design. FDOT awarded additional $350,000 CIGP grant funds to project based on application by county staff to the FDOT Transportation Alternative Program review committee. • No Name Key Bridge Emergency Repair — Consultant, contractor and county staff inspected bridge on November 18d' to evaluate repair options. Design drawings completed November 22nd. Contractor working on cost estimate. Anticipate repair work will commence on December 7d'pending approval of cost estimate. • No Name Key Bridge Repair Project — Staff completed front end construction contract documents and FDOT LAP construction checklist and forwarded to FDOT for review on November 22nd. Anticipate advertising RFQ for CEI services in December upon approval of RFQ by FDOT. • Asphalt Pavement Evaluation and Management — preliminary condition report anticipated in mid-December. • Card Sound Bridge Repair Project — County staff working with FDOT staff to determine eligibility of bridge for construction funds due to it being a toll facility. 18 • On Call Professional Engineering Services Contracts — County staff ranked respondents on November 51'. Received approval to negotiate contracts with top seven firms. Staff preparing contracts for January agenda. • CR905 Bike Lanes — County received five bids on November 21 st. Staff evaluating to determine if bidders are responsive. • All American Road Wayfinding Sign Project — Staff revising construction documents to re-bid project in early 2014 based on approval from County Commission to reject one bid and re-advertise. • Cudjoe Regional Wastewater — Engineering staff worked with FKAA and contractor to determine proper road restoration methods and proper implementation of chosen alternative. PROJECT MANAGEMENT • Stock Island Fire Station — Roofing 95% complete, file 65% complete, insulation is in and drywall 65% complete, concrete work 85% complete, electrical and plumbing roughed in, HVAC duct work 75% complete. Windows are in. • Lester Building Roof Repair —Roofing is complete and waiting for close out documents and substantial completion. • FJC Lobby expansion—Glass partitions are in, the flooring 65% complete, ceiling is complete,painting 75% complete, HVAC and duct work 85% installed. • ADA Compliance Segments 41 and 42--County Project Management Department is compiling a list of the work that is yet to be completed, in order to develop the new scope of work to be prepared for bidding. • ADA Segment 44- Pedro Falcon Electrical Contractors have completed work on 2 of the 9 sites, and is mobilized on two more locations and is on track to completion in February. • East Martello Tower—Repair &replacement of inside wood framed walls that are rotted out; 18 windows and 2 entrance doors plus sidelights. Currently soliciting bids and or donations for windows and doors for this project. TDC PROJECTS • Key West Lighthouse Preservation — Agreement between the Key West Arts & Historical Society and Bender & Associates Architecture (B&A) for repairs and restoration. B&A is currently conducting a detailed architectural study of what work needs to be done, assessment received on October 14, 2013, cost estimate remains undetermined. Martello East Tower — Roofing repairs went out to bid, Roofing by Ruff was the low bidder. BOCC granted permission to discuss INFORMATION TECHNOLOGY Availability of Entire Network - Last Month Availabilitv of Entire Network 98.78% 19 Network Wide Total Bytes Transfered -Last i Days EXPORT EDIT HELP All Interfaces on All Nodes Nov 2 2013,2:28 pm.Dec 1 2013,4:59 am Zoom lh 12h 24h � 1.5 TB _ _ _______ _m _______ LL 1.0 TB _ m - w t - m ¢ 50010 C B O 0 bytes I I I I III I I 4 INc: 11 Inc 18 Nov 25 Nov 10, �r u Total Bytes Total Bytes Trend Total Bytes Percentile 951 solarv.nd,. 20 ethO - Outside Internet Interface - Min/Max/Average bps In/Out MinlMaxlAverage tips InlOut EXPORT EDIT HELP ethO-Outside Internet Interface Nov 2 2013.2:21 pm-ace 2 2013. 1:21 pm Zoom 1h 12h 24h i 100.O Mbps O 0 w N K d InSO.O Mbps .------- - -- - ----------- - - ---- -- -__--_- O bps 4 Nov 11 Nov 18 Nov 25 Nov 2 Dec (II I II� Average Receive bps MIA_Firewall•ethO-Outside Internet Interface Average Receive bps MIA_Firewall-ethO.Outside Internet Interface Percentile 95% MinfMax Receive bps MIA_Firewall-ethO-Outside Internet Irterface Average Transmit bps MIA Firewrall-ethO-Outside Internet Interface Average Transmit bps MIA Firewall-ethO-Outside Internet Interface Percentile 95/� MinWax Transmit bps MIA_Firewall-ethO-Outside Internet Interface sclarvii-ids rll 4 d ,.ram MCBOCC Wireless Network summary Oct 312013 through Nov 30 2013 09 meraKi • Distinct clients: 630 (Daily average: 88) 21 • Data transferred: 106.04 GB Top APs by usage Name Model Usage* #Clients 1 MAR-EOC-API MR16 30.00 GB 201 2 MAR-EOC-AP3 MR16 28.20 GB 170 3 MAR-EOC-AP2 MR16 21.81 GB 205 4 KW-GATO-CTY-ADMIN MR24 7.80 GB 167 5 KW-HGC-API MR16 6.84 GB 76 6 KW-HGC-AP3 MR24 6.04 GB 208 7 KW-HGC-AP2 MR16 5.37 GB 62 AP models Model #APs Usage Avg usage per AP MR16 5 92.22 GB 18.44 GB MR24 2 13.84 GB 6.92 GB SSID usage SSID Encryption #Clients* %Clients Usage %Usage MC- Open 0.0% N/A Public p MC- WPA2 0.0% N/A WIFI Top applications by usage Application Usage* %Usage 1 Miscellaneous secure web 14.54 GB 13.7% 2 Encrypted TCP(SSE) 13.61 GB 12.8% 3 apple.com 13.23 GB 12.5% 4 Miscellaneous web 9.19 GB 8.7% 5 Non-web TCP 8.78 GB 8.3% 6 CDNs 7.48 GB 7.1% 7 iTunes 4.07 GB 3.8% 8 Facebook 3.48 GB 3.3% 9 Google 2.99 GB 2.8% 10 Miscellaneous video 2.91 GB 2.7% Top clients by usage Operating Description Manufacturer system Usage* %Usage 1 MCTV MARSTUDIO Intel Windows 14.17 GB 13.4% 22 7/Vista 2 android- ASUS Android 10.01 GB 9.4% 4d38ecf9159c9011 3 Erics-MacBook-Air Apple Mac OS X 9.19 GB 8.7% 10.8 4 Jimmys2 Askey 8 Windows 7.36 GB 6.9% android- Samsung 5 18a2666245679ee5 ELECTRO Android 2.99 GB 2.8% MECHANICS 6 x5125mobile Intel Windows 1.68 GB 1.6% 7 Richs-iPhone Apple Apple iOS 1.45 GB 1.4% 8 x5l l3laptop Intel Windows 1.44 GB 1.4% 9 Principessa Apple Mac OS X 1.44 GB 1.4% 10 Ronda-2 Apple Apple iOS 1.41 GB 1.3% Top operating systems Operating system #Clients* %Clients Usage %Usage 1 Apple iOS 228 35.7% 10.11 GB 9.5% 2 Applee 167 26.1% 21.17 GB 20.0% iPhon 3 Android 99 15.5% 18.95 GB 17.9% 4 Windows 37 5.8% 8.47 GB 8.0% 5 Other 26 4.1% 1.95 GB 1.8% 6 Windows 22 3.4% 16.57 GB 15.6% 7/Vista 7 Pad e 20 3.1% 2.49 GB 2.3% 8 8 Windows 14 2.2% 11.12 GB 10.5% 9 Mac OS X 9 1.4% 1.79 GB 1.7% 10 Windows 9 1.4% 1.66 GB 1.6% Top device manufacturers Manufacturer #Clients• %Clients Usage %Usage 1 Apple 430 67.3% 45.87 GB 43.3% 2 Intel 52 8.1% 24.92 GB 23.5% 3 Samsung 49 7.7% 3.71 GB 3.5% 4 LG Electronics 20 3.1% 418.1 MB 0.4% 5 Hon Hai/Foxconn 17 2.7% 4.72 GB 4.4% 6 HTC 10 1.6% 440.3 MB 0.4% 7 Lite-On 7 1.1% 459.2 MB 0.4% 23 8 Private 6 0.9% 557.8 MB 0.5% 9 Motorola 6 0.9% 753 KB <0.1% Mobility 10 ASUS 5 0.8% 11.05 GB 10.4% hrls crri iiI vv is sum h]t Meraki Dashboard,(HUI Irurc to unsubscribe, We completed 215 work orders,negotiated for an in-building cellular antenna solution with Verizon, continued to rolled out new computers, ordered the first set of new network switches,updated library computers,prepared KW Airport for wireless access by the public,moved more data into the SAN for Alchemy,aquired more Prezi licenses for presentations,supported Microsoft Office training for Growth Management employees,continued to relocate numerous production servers to Miami,installed new Crystal Reports server,installed new IVR server for Growth Management, and pushed out Microsoft updates. VETERANS AFFAIRS Clients assisted: VA phone calls: 605 Office visits: 152 New clients: 26 Field visits: 10 Benefits Delivery at Discharge: 2 Transportation program: Transportation calls: 255 Veterans transported: 91 Financial data: The financial data for the month of November totals $244,619.56 and indicates the amount of new revenue brought into Monroe County derived from claims filed by the entire department. The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards. GROWTH MANAGEMENT GROWTH MANAGEMENT DIVISION—ACCOMPLISHMENTS OCTOBER 2013 24 GROWTH MANAGEMENT REVENUE vs. EXPENSES FY 2011,2012,2013,2014 Total Total Total Total Total Revenue Total Revenue Account Number Revenue Revenue Revenue BUDGETED FYTD'13 as of FYTD'14 as of FY'11 FYI 2 FYI 3 RevenueFY'14 October 2012 October 2013 REVENUE Administrative Engineering 001-000000-341921-SG $19,866 $7,636 $4,125 $7,000 $375 $0 Boat Improvement Fund 157-347270-SP/347271-SP $699,750 $674,826 $682,080 $705,000 $0 $0 Building Book/Copy/etc. 180-369001-GM $10,836 $8,283 $14,689 $8,000 $524 $2,209 Building-Income from Permits/Applicatio 180-322005-SG $2,180,439 $1,928,235 $2,303,328 $2,100,000 $266,856 $233,462 Certificate of Competency/Contractor Ex 180-322103-SG $18,8171 $158,515 $22,665 $1601000 $41190 $741040 Code Compliance 148-341916-SG/148-354001-SG $5321445 $4231630 $4881442 $4431000 $541559 $461341 EducationFees-Building 158-322005-SG $241677 $231496 $451799 $0 $21186 $21133 EducationFees-Environmental 158-322006-SG $14,254 $14,242 $151634 $0 $11290 $11480 Environmental Mitigation 160-351400-SP $1551042 $2401275 $1281478 $1001000 $81242 $1731708 Fire Marshal 148-341906-SG $15,240 $181188 $261775 $251000 $21288 $31068 Flood Review(sub-account of Building In 180-322005-SG - $0 $0 $41550 $170 Flood Variance 148-341907-SG $0 $50 $0 $0 $0 $0 Historic Preservation 148-341913-SG $0 $800 $50 $0 $0 $0 Impact Fees 130-131-132-133-134-135-136 $1631363 $1651601 $0 $0 $161909 $31983 Conservation Land Purchase(ROGO Bu 158-341905-SG $0 $0 $0 $0 $0 Marine Resources 157-62613-343700-SPI157-00000-36900 $31079 $11300 $0 $0 $0 $0 Planning Admin/Research/Copy/etc. 148-369001-GM $295 $11979 $896 $0 $50 $25 Radon/DCA 180-341904-SG $261526 $231780 $311160 $261500 $31534 $21834 Recovery/DBPR 180-341908-SG $261551 $231780 $311099 $261000 $31534 $21834 Wastewater 310-000000-325100-GM $0 $5611067 $5551000 $41836 $310 Zoning/ROGO/Environmental 148-341905-SG $4711401 $4251308 $5111695 $4801000 $411944 $711156 Total $4,362,5811 $4,139,9241 $4,867,9821 $4,635,5001 $415,8671 $617,752 EXPENSES Total Total Total Total Total Expenses Total Expenses Actual Actual Actual Fund-Cost Center BUDGETED FYTD as of FYTD as of Expenses Expenses Expenses Expenses FYI October 2012 OCTOBER 2013 FY11 FY12 FY13 Boating Improvement-County$ 157-62613 $1061379 $2481216 $3521305 $4261970 $21778 $121029 Boating Improvement-State$ 157-62520 $3641167 $2181771 $2451441 $117061013 $0 $0 Building Dept. 180-52502 $213511380 $212081997 $211331467 $216231920 $901800 $261412 Code Compliance 148-60500 $9951330 $110451479 $112361940 $113971326 $471734 $161312 Comprehensive Plan 148-51000 $2401249 $2021756 $1271921 $2701000 $0 $0 Environmental Resources 148-52000 $2951142 $3551116 $4401918 $5921251 $19,258 $61160 Environmental Restoration 160-52002 $1581229 $1201893 $1411751 $1741246 $31735 $881 Geographic Info.(GIS) 148-50002 $1681827 $1721444 $1701288 $2021049 $61483 $21107 Growth Mgmt.Admin. 148-50001 $9091891 $4341698 $3971252 $7331923 $131642 $31996 Planning 148-50500 $110521377 $111821900 $112501154 $112391450 $481787 $151144 Planning Commission 148-51500 $811844 $761030 $731875 $811000 $31124 $11015 Total $6,723,815 $6,266,3001 $6,570,3121 $9,447,148 $236,341 $84,056 Difference Revenue vs.Expense) 2,26°Y 224 2 Y26 276I$1,702,3301 $4,81 1,G481 $17,9,52GJ222,222 25 26 MONROE COUNTY GROWTH MANAGEMENT REVENUE TAKEN IN BY OFFICE RECEIPT# OCTOBER 2013 Lower Keys $47,015 Middle Keys $198,935 Upper Keys $371,802 Does not include"Boat Improvement Fund"Revenue. Office=l/Area=Louder Keys:Stock is Ian dup to 7 mile bridge. Offic-2/Area=Middle Keys:Starts at Duck Key to Fiesta Key Channel#5,excludes-Marathon,Grassy Key,City of Layton,Is Iamorada,and LovderMatecumbe. Office=3/Area=Upper Keys:North of Tavernier Creek Bridge up to Ocean Reef. MONROE COUNTY GROWTH MANAGEMENT REVENUE TAKEN IN BY PERMIT "WORK" LOCATION OCTOBER 2013 Lower Keys $115,568 Middle Keys $19,826 Upper Keys___- $333,238IV --- Other (Misc.) $49,427 Does not include"Boat Improvement.Fund"Revenue. 0-_,ce=12.d-e a=--' � :- -=—.= c:S , ,'a c:o?- cce, 0-'.Ca=' -aa— �;cca s:S:ars a:puck'{ -c=ce s:a<ey Channel#5,excludes-Mar2thon,Grassy Key,City of Layton,Islamorada,and Lower M atecumbe Oice=3/Area=UpperKeys:Noah o Tavernier Creek Bridge upto Ocean Reef. 27 r— BUILDING DEPARTMENT MONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT PERMIT ACTIVTY BY OFFICE ISSUED PERMITS PLAN REVIEWS INSPECTIONS 3,000 na oriv uii r electric, Ir'ci.or,iu?A55 or Rediews plumbing,rechanical/gas crbt iidirg,eiectrlc 2,000 — — plumbing,mechanical/gas 2,556 z, oa 1,500 1,000 706 695 500 0 Oct-2012 Oct-2013 Oct-2012 Oct-2013 Oct-2012 Oct-2013 ■Lower Keys 126 149 326 312 730 933 ■Middle Keys 26 41 54 41 145 157 ■Upper Keys 225 216 326 342 1,468 1,466 TOTAL 377 406 706 695 2,343 2,556 Toes�e: :sce'Boa:Ir-romuer-ier:Fcre'F=_'de rue, s:S:oC•.c a-c.i -i-endge. 0==ice Are a=ivticr.is Keys:S--ars a:DLCK Kcy:e Fie s.a Key Channel N5,excludes-Marathon,Grassy Key,City of Layton,islamorada,and LowerMatscumhe. Office=3/Area=Upper Keys:North of Tavernier Creek Bridge up to Ocean Reef. Does not include''Boat Improvement Fund''Revenue. Of Stock fArndup107 mile MONROE COUNTY GROWTH MANAGEMENT Stock Island up to7 tulle bridge. Office=,'Area-Middle Keys: Starts at Duck Key to Fiesta Key Channel NS, BUILDING DEPARTMENT — JOBVALUATION OF ISSUED PERMITS Excludes-Marathon,Grassy Key,Cty of Layton.Islamoraca,arc Lmv11pP`r Keys: BY PERMIT "WORK" LOCATION Oiilce=3/Area=Upper Keys: N arth of Tavernier Creek Bridge up to Ocean Reef. Fiscal Year Comparison 160,000,000 140,000,000 120,000,000 100,000,000 80,000,000 60,000,000 40,000,000 20,000,000 a Oct 2012-Sept 2013 Oct 2013-Sept 2014 ■Lower Keys $58,657,830 $4,905,522 ■Middle Keys $4,408,771 $997,454 ■Upper Keys $72,778,061 $14,077,166 ■TOTAL $135,844,662 $19,980,142 28 MONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT - PLAN REVIEW ACTIVITY Fiscal Year Comparison 9,000 8,000 7,000 6,000 5,000 4,000 3,000 2,000 11.2101 1,000 0 Oct 2012-Sept 2013 Oct 2013-Sept 2014 ■ELECT 1,818 273 ■EXAM 3,986 610 ■MECH 917 152 ■PLUMB 1,024 175 TOTAL 7,745 1,210 aa: °°emen,Fund"Revenue. MONROE COUNTY GROWTH MANAGEMENT S:ou sa r.�.;::7-�e aridge. office-I; ea= aS: BUILDING DEPARTMENT - PLAN REVIEW ACTIVITY Stars a:]hce Ec x=as:a Key Channe1#5, `"�``s_°aa•` ass,Key,ClVof Layton,Isiamorada,and BY PERMIT"WORK" LOCATION; Fiscal Year Comparison by Office ";a:ao.-,he. office=S;;•ea aae,Eis: Norh o=Taverr er Creek Bridge upio Ocean Reef. 2500 2000 1500 1000 500 0 ELECT EXAM MECH PLUMB ELECT EXAM MECH PLUMB ELECT EXAM MECH PLUMB Lower Lcojer Lower Lower Middle Middle Middle Middle Upper Upper Upper Upper Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys KO ct 2013-Sept 2014 145 281 87 79 7 25 9 13 121 304 56 83 ■Oct 2012-Sept 2013 869 1647 489 1 430 1 99 212 66 71 850 2127 362 1 523 29 MONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT - INSPECTION ACTIVITY Fiscal Year Comparison 25,000 20,000 15,000 10,000 5,000 0 Oct 2012-Sept 2013 Oct 2013-Sept 2014 ■Building 10,942 1,776 ■Electric 3,007 511 ■Mechanical/LP 1,240 206 ■Plumbing 4,330 757 TOTAL 19,519 3,250 Does not include"Boat Improvement Fund"Revenue. office=11Area=LimderKeys: MONROE COUNTY GROWTH MANAGEMENT Stock Island up Iu 7 mile bridge. Of Starts atDuc Keyt Fiesta BUILDING DEPARTMENT - INSPECTION ACTIVITY Starts at Duck Keyto Fiesta Key Channel#�5, Excludes-Marathon,Grassy Key,Cty of Layton,Islamorada,and LoederMatecumbe. BY PERMIT "WORK" LOCATION Office=3/Area=Upper Keys: North of Tavernier Creek Bridge upto Ocean Reef. Fiscal Year Comparison by Office 7000 6000 5000 4000 3000 2000 1000 0 EXAM ELEC I MECH PLUMB TEXAMTELEC MECH PLUMB EXAM ELEC MECH PLUMB Lower Lower Lower Lower Middle Middle Middle Middle Upper Upper Upper Upper Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys ■Oct 2013-Sept 2014 710 205 94 178 98 17 16 93 968 299 96 496 ■Oct 2012-Sept 2013 4586 1296 539 929 518 124 88 373 5838 1597 614 3028 30 PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT CURRENT PLANNING CATEGORY-October 2013 Appeal to Planning Commission, In Progress ............................................................................................................................................... 2 Alcoholic Beverage Permit, In Progress ............................................................................................................................................... 1 Conditional Use, Major, Permit, In Progress ............................................................................................................................................... 3 Conditional Use, Minor, Permit, In Progress ............................................................................................................................................... 3 Conditional Use Minor Deviation Applied ............................................................................................................................................... 3 Conditional Use Minor Deviation Completed ............................................................................................................................................... 1 Conditional Use Minor Deviation In Progress ............................................................................................................................................... 5 Conditional Use, Time Extension, Applied ............................................................................................................................................... 1 Conditional Use, Time Extension, In Progress ............................................................................................................................................... 1 Conditional Use, TRE, In Progress ............................................................................................................................................... 1 Conditional Use, TDR, In Progress ............................................................................................................................................... 1 Development Agreement, In Progress ............................................................................................................................................... 1 Home Occupational Permits, Completed ............................................................................................................................................... 1 Public Assembly Permits, In Progress ............................................................................................................................................... 4 31 Road Abandonment, In Progress ............................................................................................................................................... 3 Variance, Administrative, Applied ............................................................................................................................................... 5 Variance, Administrative, In Progress ............................................................................................................................................... 5 Variance, Planning Commission, Applied ............................................................................................................................................... 2 Permit Reviews ............................................................................................................................................... 142 Vacation Rental, Applied ............................................................................................................................................... 3 Vacation Rental Mgr. License, Applied ............................................................................................................................................... 2 Plats, In Progress ............................................................................................................................................... 1 LUD Map Amendment, In progress ............................................................................................................................................... 1 LUD Map Amendment, Completed ............................................................................................................................................... 4 MCC Text Amendment, In progress ............................................................................................................................................... 9 ROGO Exemptions, Applied ............................................................................................................................................... 5 ROGO Exemptions/Denials, Issued ............................................................................................................................................... 5 Request for Records ............................................................................................................................................... 2 Historic Preservation Committee Applications ............................................................................................................................................... 1 32 ADMINISTRATIVE MEETINGS-October 2013 Development Review Committee—Meeting was cancelled Planning Commission Meeting— 3 meetings, 5 items PLANNING& ENVIRONMENTAL RESOURCES COMPREHENSIVE PLANNING Examples/Details AMS MH ES TOTAL CP/LDR Text Amendment, Completed 1 1 FLUM/LUD Map Amendment, In progress 2 1 4 7 Other Report or Special Project, In progress: Research, LHAP, Public Facilities Capacity Report, Press Release, RESTORE, White Paper, etc. 1 3 4 Other Report or Special Project, Completed 3 4 7 Planning Commission meeting 3 3 3 9 Board of County Commission Meeting 1 1 2 Other intergovernmental or community group meeting: DEO, SFRPC, WQPP, Climate Change Committee, Homeowners Association, NASKW, Keys Days, Seven50, USFWS, etc 9 1 10 Keith & Schnars Contract Management—invoices 1 1 Keith & Schnars Contract Management—amendments Entire draft CP 18 18 36 Keith & Schnars Contract Management—scheduling: Meetings, notices, advertising 2 2 Keith & Schnars Contract Management—deliverables: Review of elements/amendments, distribution 18 18 36 Conditional Use, Major or Minor, Permit in Progress 1 2 3 Beneficial Use, In Progress 1 1 Legislative amendment reviews 1 1 Coordination on Legal Appealsl/Cases 1 1 Coordination & Assistance -other County Departments: WW, Land Authority,Fire, etc 3 3 Training completed : Budget/Gov Max/Climate/PDRP/Annual Training/NROGO 2 5 7 ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW Overview The services provided by Environmental Resources include the review of building permit applications for compliance with landscaping, stormwater and landclearing regulations and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). Environmental Resources staff also conducts review of applications for Conditional Use approvals, variances to dock& shoreline regulations and preparing amendments to the Comprehensive Plan and Land Development Code (including Tier Overlay District map amendments). In addition, Environmental 33 Resources staff provides staff support to the County's Climate Change Advisory Committee and the Southeast Regional Climate Change Compact. Building Permit Application Review Biologists review building permit applications for compliance with Land Development Codes related to: • Storm water management • Land Clearing • Landscaping • Shoreline setbacks • Docking facilities • Wetland fill • Endangered Species impacts (PRP) Biologists review building permit applications for compliance with the recently adopted Permit Referral Process (PRP), which requires the County to evaluate applications for new development for potential impacts to Federally listed species under the Endangered Species Act. During the month of October, staff reviewed 65 applications for compliance with the PRP. The U.S. Fish & Wildlife Service has revised the Species Assessment Guides used in the review of permit applications, and Environmental Resources staff has processed an amendment to the Land Development Code to reflect these revisions. Building permit reviews for the month of October 2013 consisted of 244 plan reviews not associated with the PRP. Biologists conducted 86 field reviews in October in support of permitting services, either to aid in the review of current applications or inspections of permitted activities. Staff conducted an additional 4 site reviews in support of Code Compliance,primarily for overgrown canals. Non Permit related Services Conditional Use Applications & Pre-application meetings The Sr. Administrator for Environmental Resources provides review of applications for Conditional Use approval and participates in pre-application conferences (along with the preparation of Letters of Understanding). Four pre-application conferences were held in October. BOCC Hearings Environmental Resources staff did not provide presentations to the BOCC in October. Committee/Task Force support The Environmental Resources office provides staff support for the County's Climate Change Advisory Committee and the Southeast Florida Climate Chan_ ge Compact. In addition, the Sr. Administrator of Environmental Resources co-chairs the Lands & Natural Systems committee of the Climate Compact, and continued efforts to develop a Vital Signs Network for monitoring climate related impacts to the natural resources of Southeast Florida. 34 Comprehensive Plan & Land Development Code updates and amendments As with the Growth Management Division in general, Environmental Resources is very busy participating in the update of the Comprehensive Plan. Other non-permit related services provided in June included coordination and meetings with numerous individuals and agencies, including the following: • Monroe County Climate Change Advisory Committee • Southeast Florida Climate Change Compact • USFWS Permit Referral Process coordination Public Speaking/Education Events The Environmental Resources staff routinely interacts with the residents of Monroe County to explain Land Development Codes, to help identify plants and animals that residents inquire about, and to engage interested parties in workshops or meetings related to improving County services. Endangered Species Coordination The U.S. Fish & Wildlife Service notified Environmental Resources staff that the Service was preparing to recommend additional species endemic to the Florida Keys for listing as endangered under the Endangered Species Act. Environmental Resources staff continues to participate (along with additional Growth Management staff) in bi-weekly coordination conferences with FWS regarding the future listing of these species and the designation of critical habitat on Big Pine Key and No Name Key. MARINE RESOURCES OFFICE Channel Marker Program:_ Channel Marker/Buoy Replacements 30 30 25 20 23 1 15 9 10 5 M 0 0 0 5 0 0 0 -— 1 —4 —1 — _;�] Nov Dec Jan Feb March April May June July August Sept Oct 2012 2013 35 Month i 1 1Costs November 2012 $0.00 December $14,419.00 January 2013 $0.00 February $0.00 March $14,090.00 April $16,874.00 May $3,974.00 June $0.00 July $0.00 August $5,803.00 September $9,140.00 October $1,800.00 Total $66,100.00 Two marker/buoy replacements or repairs were completed during October 2013. Total annual costs as of October 2013 were approximately 15% lower than costs in October 2012 ($73,816). Several large marker/buoy projects are anticipated to be performed in the next several months. Derelict Vessel Program: Derelict Vessels Removed 16 12 12 11 S 8 7 6 4 5 4 2 2 0 0 0 0 Nov Dec Jan Feb March April May June July Aug Sept Oct 2012 2013 36 Month 1Costs November 2012 $30,323.00 December $7,298.00 January 2013 $19,198.00 February $3,195.00 March $9,350.00 April $0.00 May $0.00 June $0.00 July $12,488.00 August $10,870.00 September $45,217.00 October $24,529.00 Total $162,468.00 Removal costs for the past twelve month period were approximately 22% lower than the same timeframe in 2012 ($207,327). FWC has slowed down processing of derelict vessels in October and November, and removal numbers for November are anticipated to be significantly lower than normal. Vessel Pumpout Program: 37 Number of Pumpouts 1400 1200 1000 15 800 5 600 52 783 598 g 400 5 200 Ho 0 Nov Dec Jan Feb March April May Julie Jule Aug Sept Oct 2012 2013 Sewage Removed (gal.) 25000 20000 15000 10000 5000 0 Nov Dec Jan Feb March April May June July Aug Sept Oct 2012 2013 Pumpout numbers have steadily increased since February as the Key-wide vessel pumpout program has phased-up service in six coverage areas during the first quarter of service. Pumpout numbers further increased in the late summer as more vessels are complying with the Pilot Program anchoring ordinance in the `managed anchoring zones' in the Key West area, and utilizing the free service. Pumpout numbers increased significantly in October 2013, approaching the quota of 1300/month described in the service contract. The number of pumpouts is anticipated to continue to increase with the return of many vessels for `season' and increased enforcement of managed anchoring zone regulations. 38 CODE COMPLIANCE DEPARTMENT The Code Compliance Department responds to complaints received from various sources, walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff also, is proactive identifying code violations while conducting routine field inspections. Department Totals October 2013New Cases 192 Inspections 1521 2000 1804 1866 1800 fi 1600 1400 — 13G0 1310 133G 1392 1431 _ 1199 1200 _ 1000 817 800 600 400 1 1 2 1 1 2 1 91. 200 0 �p.tip .1''� .1� :�� .'�� anti boa 4�c Sao � � �4� � �. TOTAL NEW CASES �-j TOTAL INSPECTIONS COMPLETED Statistical data shows increased activity for the month of October overall. Review of the numbers show the increased activity is due to the large number of sewer cases being generated from the Lower Keys office. Continuing, this equates to a larger number of inspections and code cases scheduled for hearing before the Special Magistrate. Removing the sewer cases and inspections from the totals, other code activity remains steady with little change from last month or the prior year for the same period. Staff has developed a pamphlet entitled, "Vacation Rental Program". It is an informational tool for property owners to use when considering using their homes as a vacation rental. It explains the zoning, license, and advertising requirements. It also lists helpful hints, as well as contact numbers for all three code compliance offices should there be questions. It will soon be placed on the County website. 39 Staff continues to participate in the in-house computer training "Outlook Fundamentals" with five staff members attending. Initial interviews have been completed for the vacant code inspector position in Stock Island. The process continues with final selection forthcoming. There were forty-four (44) cases placed on the agenda for Special Magistrate with the following results: Cases Continued 8 Stipulated Agreements Signed 12 Compliant Prior to Hearing 0 In Violation w/Findings of Fact 21 Withdrawn 1 (Held in abeyance until further notice CE13080105) Approval for Collections 0 Dismissed & Closed 2 There was no Contractor's Licensing Board hearing the month of October. The Contractor Licensing Specialty Inspector continues to work random Saturdays in an effort to curtail unlicensed activity. UPPER KEYS NEW CASES 49 INSPECTIONS COMPLETED 237 SM 0 40 250 237 LA TOTAL NEW CASES 200 NEW CASES BY INSPECTOR 150 TOTAL INSPECTIONS COMPLETED 100 91 81 d1NSPECTIONSCOMPLETED B 65 INSPECTOR 49 50 CASES HEARD BEFORE 15 19 15 SPECIAL MAGISTRATE 0 0 �QQ�2 Opw ? �O�P� G4�pP�NID MIDDLE KEYS NEW CASES 40 INSPECTIONS COMPLETED 576 SM 15 NEW CITATIONS 6 CITATIONS ISSUED 6 CEB 0 41 700 6dTOTAL NEW CASES 600 576 500 W NEW CASES BY INSPECTOR 400 300 UTOTAL INSPECTIONS COMPLETED 200 1fr4= 134 103 117 LA INSPECTIONS 100 52 COMPLETED BY 40 INSPECTOR 1 0 17 9 10 3 6 15 6 6 0 0 1 1 1 ----- FAL' ti�c�5` p� aQ �0"�<c 0 °I o QC °�``�� F� �a °� 'A� �O ;D Qo J��� ce °°erg?�oe' J�� � ��� c�h�2�5 Grp �y �a �a � �?�o Gel �e� 0��P�� CP °0G° , GO �a °e ae LOWER KEYS NEW CASES 103 INSPECTIONS COMPLETED 708 SM 29 42 800 Li TOTAL NEW CASES 708 700 600 NEW CASES BY INSPECTOR 500 472 , 1TOTAL INSPECTIONS 400 COMPLETED 300 U INSPECTIONS COMPLETED BY 200 1 fig INSPECTOR 103 uCASES HEARD BEFORE 100 21 1963 SPECIAL MAGISTRATE 0 0 29 0 c P vP QQ' �° QQ- o��� ° ° °per � o�.Q °©� AAA ��� fe AN° °�• pie ��� GIS Office GIS Projects -Data/Map Requests/Technical/Programming - Fire Stations —FLUM - Zoning - Planning - Big Pine Key—No Tier Property—Mapping—Planning—DEO Rebecca Jetton - Duck Key Mapping—Zoning—Code Compliance - Cudjoe Regional Wastewater- Mapping - Planning - Florida Forever—MIAI—Mapping—Planning/Environmental - Private-Vacant—Military Lans - mapping—Environmental - Teleconference on Modeling and Data on Climate Planning—Rhonda Haag Data Requests: CSI—Marine Resources—Data Requests GIS Addressing: - 16 New physical address assignments 43