Item N6 N.6
G BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
May 22, 2019
Agenda Item Number: N.6
Agenda Item Summary #5593
BULK ITEM: Yes DEPARTMENT: County Clerk of Court
TIME APPROXIMATE: STAFF CONTACT: Aneta Jodkowska(305) 292-3411
N/A
AGENDA ITEM WORDING: Approval to dispose of BOCC FY98-FY13 Grants Accounts
Payable records.
ITEM BACKGROUND: Florida General Records Schedules GS1-SL for State and Local
Government Agencies, Item 4340, says that detailed disbursement records must be kept for 5 fiscal
years after completion of the transaction. The records covered by this agenda item are disbursement
records - accounts payable information for TDC grants. The records cover a time period up to and
including FY 2013, which is more than 5 fiscal years after the completion of the transaction. The
records may therefore be disposed of.
PREVIOUS RELEVANT BOCC ACTION:N/A
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval as submitted.
DOCUMENTATION:
Records Disposition
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
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N.6
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Kevin Madok Skipped 05/07/2019 11:34 AM
Cynthia Hall Completed 05/07/2019 12:07 PM
Kathy Peters Completed 05/07/2019 2:59 PM
Board of County Commissioners Pending 05/22/2019 9:00 AM
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N.6.a
NO.201"7
RECORDS DISPOSITION
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�.,�.,, ,., ,y., ._. _,,,, ........ ...._.___ .. .... _...______ .......
1. AGENCY NAME and ADDRESS 2. AGENCY CONTACT (Name and Telephone Number)
Monroe County Clerk of the Circuit Court A Comptroller MaureenO'Brien
600 Wh[tehand Street
Key West FL 33040
( 0 ) - .
I
3 NOTICE OF IN _N7 ON: The scheduled records listed in Item 5 are to be disposed of in the _ __� .......... _ __ __ ........�
e manner checked below(specify only
one).
. Destruction ❑ b. Microfilming and Destruction ❑ c. Other
4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below,that any audit requirements for
the recor have been fully justified,and that further retention is not required for any litigation pending or imminent.
" ---Maureen O'BrienAssistant Dlrector of Flnanoe
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g ature Name and Title Date 0
6. LIST OF RECORD SERIES 0
f. g. 2
c d, e, Volumea
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schedule m e Retention Incata c cu 'a
No. No. Feet Completed
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0
d
..... . .
4-
121 d rra nts Accounts Payable y Years 13 57
f 0
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6. DISPOSAL AUTHORIZATION: Disposal far the above listed 7. DISPOSAL CERTIFICATE: The above listed records have been
records Is authorized. Any deletions or modifications are Indicated. disposed of in the manner and on the date shown In column g.
6in"ature Date
._ µ CustodlentRecords Management Liaison Officer Date Name and l Tit e
1
Viffiness
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