Item C05 C.5
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
May 22, 2019
Agenda Item Number: C.5
Agenda Item Summary #5480
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809-5200
none
AGENDA ITEM WORDING: Approval to reject all bids and re-advertise for a cold-water supply
chiller system (Chiller42) at the Key West International Airport; to be paid from State FDOT Grant
GOE47 (50%), Airport Operating Fund 404 (50%) and/or Future PFC Application 418.
ITEM BACKGROUND: The main airport(ticketing) terminal is cooled by two (2) cold-water
supply chiller systems. One of the systems failed and was recently replaced, but the 2nd one is in
imminent predicted failure mode. Five (5)bids were received at the March 13, 2019, bid opening;
however, all five bidders omitted forms or provided incomplete information.
PREVIOUS RELEVANT BOCC ACTION:
On November 20, 2018, BOCC granted approval to advertise for sealed bids for Chiller 42.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Jacobs Letter of Recommendation EYW Chiller 42
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract: Approx. $500.00 for bid notices
Total Cost to County: $0.00
Current Year Portion:
Budgeted:
Packet Pg. 155
C.5
Source of Funds: Airport Operating Funds 404
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Beth Leto Completed 04/15/2019 10:23 AM
Richard Strickland Completed 04/15/2019 5:10 PM
Pedro Mercado Completed 04/16/2019 8:56 AM
Budget and Finance Completed 04/16/2019 11:26 AM
Maria Slavik Completed 04/18/2019 1:49 PM
Kathy Peters Completed 04/24/2019 5:26 PM
Board of County Commissioners Pending 05/22/2019 9:00 AM
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JACOBS
3300 PGA Boulevard
Suite 780
Palm Beach Gardens,Florida 33410
1.561.799.3855 Off. 1.561.799.6579 Fax
Richard Strickland,CM April 2,2019
Director of Airports
Monroe County Airports
Key West International Airport
3491 South Roosevelt Blvd. cv
Key West,FL 33040
Re: Key West International Airport
EYW Chiller Replacement Project
Dear Richard,
cv
A public bid opening was held on March 13,2019 for the above subject project. From the submitted
proposals Jacobs has compiled the unit prices and bid amounts in the attached Bid Tabulation Matrix..
From the values represented in the attached bid tabulation the following is a summary of the bid results.
Proposer Bid Amount
.2
ABC Construction,Inc. $295,000.00
Air Mechanical& Service Corp. $218,000.00
Debon Air Mechanical $181,000.00 E
E
0
Engineers Estimate $177,500.00
Sub Zero, Inc. $249,218.00 4-
0
T.E.M. Environmental&Mechanical $152,884.00
Services, Corp.
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.0
0
Below is our review of the five bid packages.
ABC Construction:
E
Omitted or Incomplete Information/Forms
• Financial Statement 2
Air Mechanical& Service Corp.:
Omitted or Incomplete Information/Forms
• Section J-Disadvantaged Business Enterprise Program
• DBE Utilization Form"Attachment V,Division III
• DBE Letter of Intent"Attachment 2",Division III
Debon Air Mechanical:
Included only Forms:
Section C—Proposal And Schedule of Bid Items
Attachment"A" Schedule of Bid Items
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Page 2 of 2
Omitted or Incomplete Information/Forms
0 The entire remainder of the Bid Documents were not submitted
Sub Zero,Inc.:
Omitted or Incomplete Information/Forms cz
• Section J- Disadvantaged Business Enterprise Program
• DBE Utilization Form"Attachment V,Division III
• DBE Letter of Intent"Attachment 2", Division III
T.E.M.Environmental& Mechanical ServicesCorp.:
Omitted or Incomplete Information/Forms
• Section J-Disadvantaged Business Enterprise Program
• DBE Utilization Form"Attachment 1",Division III
• DBE Letter of Intent"Attachment 2",Division III
• Copy of Latest Financial Statement
Based on our review of the bid packages and coordination with the Monroe County's Attorney office
Jacobs recommends the rejection of all the bids. If you have any questions or require any additional
information,please do not hesitate to contact us.
E
Sincerely, E
0
0
Ryan Forney,RA,NCARB U)
.0
Senior Project Manager 0
0
Encl: Monroe County Purchasing Office Bid Tabulation. E
Jacobs Bid Tabulation Matrix
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