Item C08 C.8
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
May 22, 2019
Agenda Item Number: C.8
Agenda Item Summary #5484
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809-5200
none
AGENDA ITEM WORDING: Approval of Jacobs Project Management Co.' s Task Order No.
12/15-51 (Supplemental 41 to Task Order 12/15-21) in the amount of$119,030.00 for the Departure
Hall Renovations, Restroom Renovations and Service Animal Pet Relief Area Project at the Key
West International Airport, to be funded with PFC 417, FDOT Grant GOE77 and/or Airport
Operating Fund 404.
ITEM BACKGROUND: This supplemental task order is to redesign the project to expand the
existing passenger hold room by approximately 700 sq. ft. to include approximately 55+/- more
passenger seating, restroom renovations, additional restroom stall and a service animal relief area.
PREVIOUS RELEVANT BOCC ACTION:
Approval of original Task Order 12/15-21 for this project with Jacobs Project Management Co. on
January 18, 2018, Item C 17.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Jacobs 1215-51 S1 EYW RR Reno & SARA
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: services will cease by 365 days
Total Dollar Value of Contract: $119,030.00
Total Cost to County: n/a
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C.8
Current Year Portion:
Budgeted: Yes
Source of Funds: PFC#17,FDOT Grant GOE77, and/or Airport Operating Fund 404
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Beth Leto Completed 04/15/2019 4:33 PM
Richard Strickland Completed 04/16/2019 11:47 AM
Pedro Mercado Completed 04/16/2019 11:54 AM
Budget and Finance Completed 04/16/2019 11:59 AM
Maria Slavik Completed 04/18/2019 7:36 AM
Kathy Peters Completed 04/25/2019 8:58 AM
Board of County Commissioners Pending 05/22/2019 9:00 AM
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C.8.a
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date Task Order No. 12/15-51
Client Project No. Engineer Project No. E9Y37951
This Task Order is entered into on the effective date noted above pursuant to the "Master
Agreement for Professional Services" between Monroe County, Florida ("Client") and JACOBSLO
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PROJECT MANAGEMENT CO. ("Consultant"), dated February 15, 2017 ("Agreement"). The
Agreement is incorporated herein and forms an integral part of this Task Order.
Services Authorized—Departure Hall Renovations—Restroom and Pet Relief Station
Design (12/15-21) Supplemental#1
Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and
incorporated herein, which Exhibit A is marked with the above noted Task Order No. and
consists of 4 page(s).
Pricing
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N/A Time and Expense per Agreement and Appendix B to the Agreement.
X Firm Fixed Price of$ 119,030.00
N/A Other(Describe):
Schedule
Services may commence on Execution
Services will cease by 365 days
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Other
(SEAL) BOARD OF COUNTY COMMISSIONERS 0
ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA
By E
Mayor/Chairman
CONSULTANT:
JACOBS PROJECT MANAGEMENT CO
By
Vice Pr
esident,Geographic Operations Manager
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AS818T ATTORNEY
Date
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C.8.a
Exhibit A—Scope of Work(12/15- 51)
Monroe County
Key West International Airport(EYW)
Departure Hall Renovations—Restroom and Pet Relief Station Design (12/15 -21) -
Supplemental#1
SCOPE OF WORK
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Jacobs will provide architectural,structural,plumbing, HVAC and electrical engineering T_
documents for the expansion of the existing departure hall, approximately 700 square foot+/-,to
include an additional 55+/-passenger seats.The scope will also include the addition of a
women room stall and reduction of the service animal relief area. See attached exhibit B. These
improvements will be located at the Key West International Airport in Key West, Florida. All -19
design work shall comply with the Florida Building Code 2017. M
Jacobs will also provide an architectural rendering of the terminal expansion project. This will be
an exterior view rendered at an eye level perspective from the curbside.
EXISTING CONDITIONS
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The current departure hall gift shop shall remain.The exterior area that will be impacted by the
addition includes an exterior planter,rain water leader,art wall,sidewalk,exterior CMU wall and
storefront system.
DESCRIPTION OF WORK
The data collection,design, and construction support services will include: LO
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Article A—Data Collection
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Field Verification: Visit and inspect the site (1 visit) to determine if existing conditions match 0
construction documents of the terminal complex. Take photographs and make written
documentation, sketches, notes or reports to confirm and record the general conditions of the
existing facility and site. Within this initial phase we will review all applicable requirements.
Initial Meeting: Conduct a meeting with representatives from Monroe County and the design A/E
team to include architect, mechanical engineer, electrical engineer and structural engineer. The
purpose of the meeting is to discuss the project features, existing conditions and review submittal
requirements with the design team,and answer questions developed by the Jacobs team.
Data Collection phase will also include:
• Review available record drawings
• Perform a site investigation
Services for Article A will be provided under a lump sum basis.
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C.8.a
Article B—90%Design
The specific tasks Jacobs will perform are as follows:
After the site visit and data collection phase Jacobs shall prepare the 90% Construction
Documents setting forth in detail the requirements for the construction of the project. During this
work phase, we will prepare all required construction documents for permit and construction of
the building. We will provide detailing for the completion of the building. This work effort will
include architectural,structural, mechanical (Plumbing and HVAC)and electrical plans.
Documents shall be revised to include the following for the additional scope of work:
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• Life-safety plans to show exit strategy,rated doors,emergency wall openings and ramps. LO
Fire extinguishers,emergency lighting,exit signs, smoke and fire dampers, and other life v
safety-equipment relevant to the facility shall be indicated by symbol.
• Floor plans including: All dimensions and any target notes explaining the extent of work,
wall types,or other component,assembly or direction regarding the construction for the
new scope. U)
• Reflected ceiling plans.
• Room finish plans.
• Exterior elevations showing location of the rain water leaders, openings and light
fixtures. .�
• Interior elevations showing revised restroom,pet relief area and additional departures
lounge elevations.
• Building and wall sections to establish vertical controls and construction types for the
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Proj ect.
• Interior signage to include room identification,emergency exiting and equipment signs, 0
and any other items pertinent to the identification of the project.
• Room finish schedule coordinated with the floor plans.
• Structural Engineering foundation plans,structural schedules and details.
• Structural analysis and calculations.
• Fire Protection Engineering: Detail of Fire Protection(suppression and fire alarm)design. cis
• Mechanical Engineering: Detail of HVAC system to communicate the design intent and LO
coordination with other disciplines. Detailed design of water and sanitary lines for the LO
additional stall at women's room and reduction in size of the pet relief area.
• Electrical Engineering: Drawings for lighting, including circuiting and luminaire U)
identification and switching. Convenience outlets and circuiting. Power systems and
equipment. Panel schedules,applicable installation details, general legend and
abbreviations.
• Security Design: Provide new hardware,access control and video surveillance for the
new exterior access/delivery vestibule. System shall be designed to be compatible with
the existing security and access control systems at the airport.
• 90%construction order of magnitude cost estimate.
Services for Article B will be provided under a lump sum basis.
Article C—100%Design
The specific tasks Jacobs will perform are as follows:
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C.8.a
Based on the approved 90%Design Phase we will prepare the bid and construction documents for
permit and construction of the building. We will finalize the construction documents and
incorporate final owner comments from the 90% review. The construction documents will
include signed and sealed architectural, structural, mechanical (Plumbing and HVAC) and
electrical plans.
Documents shall include the following final drawings for the additional scope of work:
• Life-safety plans to show exit strategy,rated doors,emergency wall openings and ramps.
Fire extinguishers, emergency lighting,exit signs, smoke and fire dampers, and other life
safety-equipment relevant to the facility shall be indicated by symbol.
• Floor plans including: All dimensions and any target notes explaining the extent of work, `?
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wall types, or other component,assembly or direction regarding the construction.
• Reflected ceiling plans including all discipline coordination.
• Room finish plans coordinated with finish schedules and interior elevations.
• Exterior elevations showing location of the rain water leaders, openings and light 0
fixtures. -19
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• Interior elevations showing revised restroom, pet relief area and additional departures M
lounge elevations. Iq
• Building and wall sections to establish vertical controls and construction types for the
Project.
• Details of the following: Doorjamb,head and sill conditions. Wall types. Window head,
sill and jamb conditions. Interior signage to include room identification,emergency
exiting and equipment signs,and any other items pertinent to the identification of the �s
project. 06
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• Room finish schedule coordinated with the floor plans.
• Structural Engineering foundation plans, structural schedules and details.
• Structural analysis and calculations.
• Mechanical Engineering: Detail of HVAC system to communicate the design intent and
coordination with other disciplines. Detailed design of water and sanitary lines for the
restroom and pet relief area modifications.Coordination with other disciplines.
• Fire Protection Engineering: Detail of Fire Protection(suppression and fire alarm)design
and coordination with other disciplines.
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• Electrical Engineering: Drawings for lighting, including circuiting and luminaire
identification and switching. Convenience outlets and circuiting. Power systems and _
equipment. Panel schedules, applicable installation details, general legend and o
abbreviations.
• Security Design: Provide new hardware,access control and video surveillance for the
new exterior access/delivery vestibule. System shall be designed to be compatible with
the existing security and access control systems at the airport
• 100%construction order of magnitude cost estimate.
Services for Article C will be provided under a lump sum basis.
QUALIFICATIONS AND ASSUMPTIONS
For the purpose of providing a stipulated fee amount, this proposal has been based on the
following qualifications and assumptions:
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C.8.a
• Design shall be based on previously approved planning / schematic design
documents attached. See attached exhibit B.
• Proposal is based on the existing electrical systems having adequate capacity to
properly serve the renovation and addition.No major modifications to the
existing electrical systems are included in this proposal.
• Services do not include"design to cost".Jacobs will assist the owner in
evaluating and offering cost reduction strategies as requested by client. The
"design to cost" is basically noting that if Jacobs receives direction from the
client or one of its sub-consultants on how to design the project and if any
changes are required due to the project being over budget,then the re-design
required to bring the project back within budget is not a part of the lump sum fee `?
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and shall be treated as additional services.
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• Any cost estimates provided by Consultant will be on a basis of experience
and judgment. Since Consultant has no control over market conditions or
bidding procedures, Consultant does not warrant that bids or ultimate 0
construction costs will not vary from these cost estimates. -19
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• Construction Administration services are not included. iM
• Any Services not described in the scope of work are not included.
Items identified as not included or limited in the scope of services can be provided or
expanded upon as additional services under a separate agreement or supplemental to this
agreement.
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COMPENSATION o
See attached spreadsheet.
Direct project expenses will include printing, presentation material, travel, travel related costs,
delivery, research fees, photography and other costs directly associated with the performance of
our work shall be billed at cost.
SCHEDULE LO
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We anticipate completion of the deliverables in accordance with the following schedule: U)
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The overall duration of this effort will be as noted below:
Item Duration
A. Data Collection Site visit 10 business days
B. 90%Design 60 business days from site visit.
C. 100%Design 25 business days from approval of the 90% Design
Submittal.
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JACOBS ENGINEERING GROUP
03.14.19
Monroe County
Airport:
Key West International Airport
Project:
Departure Hall Renovations-Restroom and Pet Relief Station Design (12/15-21)
Supplemental#1 -12/15-51
FEE SUMMARY
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BASIC SERVICES
Hours Fee
PHASE 1
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Article A: Data Collection 122 $ 19,388 U)
Article B: 90% Design 451 $ 63,355
Article C: 100% Design 223 $ 31,287
TOTAL BASIC SERVICES LUMP SUM PROJECT FEE 796 $ 114,030
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SPECIAL SERVICES
Hours Fee
One Architectural Rendering-Eye Level at Curbside 5,000
TOTAL SERVICES LUMP SUM PROJECT FEE $ 119,030
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C.8.a
JACOBS ENGINEERING GROUP JOB HOUR AND FEE ESTIMATE
Monroe County
Airport:
Key West International Airport
Project:
Departure Hall Renovations-Restroom and Pet Relief Station Design 112118-21 j Supplemental M1-12115-81
Article A:Data Collection
Sr. : Sr. r.FPP- +FP/ Sr.
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Sr-Project sr.project 'Project; Structural Structural Mechanical Mechanical Electrical Electrical IT/Security
WORK ITEM-- Mans r- ;Architect �A Itect En seer' .En j'neer Engineer En neer Engineer En i ear Es'Weer 'Clertcal' TOTAL
Coordinate svth Client(Initial
Meeting) 2
2
2 Prepare for and Perform site t isit 20 20 20 20 20 20 120
to
TOTAL HOURS 22 0 20 20 0 20 0 20 0 20 0 122 to
RATE S 174 00 S 1 G9 00 S 112 00 S 135 00 S 90 00 S 135 00 S 75 00 S 171 00 S 97 00 S 225 Oil S 54.00
PAYROLL ESTIMATE S 3.828 S - $ 2,240 S 2.700 S - S 2.700 S - S 3.420 S - S 4.500 S - S 19,388 N
Task Subconsultants TOTAL PAYROLL S 19,388
Expenses
Lump Sum Fee Total S 19,388
Task Expenses:
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TOTAL FEE S 19,388
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