Item C15 C.15
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
May 22, 2019
Agenda Item Number: C.15
Agenda Item Summary #5581
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland (305) 809-5200
none
AGENDA ITEM WORDING: Ratification of Purchase Order 459922 in the amount of
$57,468.09 issued to sole source vendor Integrated Fire & Security Solutions, Inc. (IFSS) and
approval to waive purchasing policies and procedures and award future needed upgrades and/or as
mandated by the TSA to improve the fire and security systems in use at the Key West International
Airport to sole source vendor IFSS due to proprietary (Level) software and continuation of
warranties on the systems; current purchase to be paid 50% FDOT Grant GOR04 and 50% Airport
Operating Fund 404.
ITEM BACKGROUND: In 2009, IFSS was awarded the initial security system improvements.
In May of 2010, the BOCC approved a waiver of purchasing policies and procedures to award
additional upgrades to the system.
In September 2010, the BOCC again waived purchasing policies and procedures for award of
security system improvements, and rather than unduly delay security work and require staff to seek
approval to waive purchasing policy and procedures each time a grant is awarded or additional work
is mandated, staff requested authority to waive purchasing policies and procedures for fire and
security system upgrades that require integration with proprietary (Level) software licensed for use
at the Airport. The waiver was specific and limited to fire and security systems upgrades requiring
integration with proprietary software and would only involve work assigned to sole source vendor
IFSS.
PREVIOUS RELEVANT BOCC ACTION:
On December 16, 2009, approved sole source award to IFSS for initial fire and security system
upgrades. On May 19, 2010, waived purchasing policies and procedures and awarded security
system upgrades to IFSS due to proprietary software and to continue the warranty on the system and
components. On September 15, 2010, the BOCC waived purchasing policies and procedures and
awarded security system upgrades to IFSS due to proprietary software and continued warranty on the
system and components.
CONTRACT/AGREEMENT CHANGES:
n/a
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C.15
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
IFSS P059922
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract: $57,468.09
Total Cost to County: None
Current Year Portion:
Budgeted: Yes
Source of Funds: 50% FDOT Grant GOR04 and 50% Airport Operating Fund 404
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Beth Leto Completed 05/07/2019 9:53 AM
Richard Strickland Completed 05/07/2019 9:58 AM
Pedro Mercado Completed 05/07/2019 11:45 AM
Budget and Finance Completed 05/07/2019 5:17 PM
Maria Slavik Completed 05/07/2019 6:45 PM
Kathy Peters Completed 05/07/2019 8:16 PM
Board of County Commissioners Pending 05/22/2019 9:00 AM
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a m, C.15.a
MONROE COUNTY PURCHASE ORDER NO. 00059922
BOARD OF COUNTY COMMISSIONERS
1100 Simonton Street, Suite 2-213 ��" �' ` �� �
PAGE NO. 1
Key West, FL 33040
APR 2 6 ?019 PDF COPY
SALES TAX EXEMPT NO.: 85-8013825294C-7
V 92304 PHONE: 239-415-4374 1 NI MC KEY WEST INTERNATIONAL AIRPORT I
E INTEGRATED FIRE & SECURITY i 3491 S. ROOSEVELT BLVD, 2ND FLOOR
SOLUTIONS, IC p KEY WEST, FL 3300
1970 DANA DR ATT Y Y ODRIGUEZ
FORT MYERS FL 33907 T L
ORDER DATE:11/01/18 BUYER KWIA/EMIE SIMEONE REQ NO.. 00054245 REQ DATE
TERMS NET 30 DESC ....... .... ....
ITEM# QUANTITY rr UO DESCRIPTION UNIT PRICE EXTENSION
.,
Ol 1.00 LOT YW TR L SEC. SYS IMP. - DTL SEC. 574 .0900 57,468.0
CAMERA
SYS. BOCC 9/15/10 SOLE SOURCE
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VENDOR
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ITEM# COST CENTER ACCOUNT PROJECT PROJECTACCT AMOUNT PAGE TOTAL $ 57,468 .09
01 630193� �.._. �.m.....�m_�..�......._560620, ,,,,GA..� 14..0.., 56.0..6.....
20.�.....,_� 57 ,4�.6�8.0.9 TOTAL $. 57,468 ..0.9 .
PART I A L PAYMENT
FINAL PAYMENT
INVOICE NO. m. ... .A �.. INVOICE AMOUNT��..��. ...._..................,,,_ ...... !/?tfi
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PAYMENT DESC (- . i
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PAYMENT APPROVAL � �RCHASING AGENT
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C.15.a
Integrated Fire& Security Solutions, [tic. Invoice
1970 i)sna Drive
Fort Myers, Fl.33907 Date Invoice#
------------
312 712 0 1 9 APC032719-P
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Bill To Job Address
Key West International Airport Key West International
Accounts Payable 3491 South Roosevelt Blvd.
3491 South Roosevelt Blvd Key West,FL 33040
Key West,FL.3.3040
lhe .Lif�Safely People You T�ust
P.O. Number Terms Due Date Rep Service Date Project
59922 Net 30 4/26/2019 DB 3/27/2019 APC-EYW Camera Upgrades t!J
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Quantity Item Code Description Price Each Amount cy
1 Service Equipment-Invo... 3.0 MP,144 Video Intercom,WDR,LightCatcher,Day/Night, 1.83mm 897.00 897.00
1 Service Equipment-Invo... 5.0 Megapixel,LightCatcher,4.3-8mm f/1.8 P-iris lens 910.00 910.00
1 Service Equipment-Invo... 2.0 MP,WDR,LightCatcher,Day/Night,Indoor Dome,2.8mm f/1.2, 303.75 303.75
IR cy
5 Service Equipment-Invo... 2.0 Megapixel(1080p)WDR,LightCatcher,Day/Night,Outdoor 810.00 4,050.00
Dome,
era
5 Service Equipment-Invo... 2.0 Megapixel(1080p)WDR,LightCatcher,Day/Night,Indoor Dome 688.50 3,442.50
3 Service Equipment-Invo... 5K(16 MP)11.26413D Pro with LightCatcher Technology 5,850.00 17,550.00 (L
9 Service Equipment-Invo... ACC 6 Enterprise license for up to I camera channels 271.35 2,442.15 (n
2 Service Equipment-Invo... Indoor single port Gigabit PoE++60W,North American power cord 121.50 243.00
3 Service Equipment-Invo... Optional PoE+power module.Powers full camera enclosure features 190.35 571.05
1 Service Equipment-Invo... Safety Relay for H4 Video Intercom 97.20 97.20
1 Service Equipment-Invo... Canon,70-200mm,f/2.8,Auto-Iris,Vari Focal 2,193.75 2,193.75
2 Service Equipment-Invo... Tamron 24-70,f/2.8,Gen 2,Auto-Iris,Vari Focal 1,754.22 3,508.44
2 Service Equipment-Invo... Mount,Pend wall,IR PT?. 76.96 153.92
1 Service Equipment-Invo... In-Ceiling mount for I14M dome cameras 24.30 24.30
4 Service Equipment-Invo... Pole mount adapter for use with 134A-MT-WALLI,114-BO-JBOX1, 72.90 291.60
1 Service Equipment-Invo... Junction box for the H4A HD Bullet,114SL HD Bullet 72.90 72.90
3 Service Equipment-Invo... Large Format Enclosure for Avigilon HD IP Professional Cameras 405.00 1,215.00
1 Service Equipment-Invo... Surface mount adapter for H4 Video Intercom 182.25 182.25
I Service Equipment-Invo... 3 x 5MP,WDR,LightCatcher,2.8mm,Camera Only 1,458.00 1,458.00
1 Service Equipment-Invo... 3 x 4K(8MP),WDR,5.2mm,Camera Only 1,701.00 1,701.00
2 Service Equipment-Invo... Dome bubble and cover,for outdoor surface mount or pendant 97.20 194.40
2 Service Equipment-Invo... Outdoor pendant mount adapter, 162.00 324.00
2 Service Equipment-Invo... Full Motion TV Wall Mount for 42"-80"TVs 135.00 270.00
1 Service Equipment-Invo... 75"4k Ultra Comercial Monitor 6,399.00 6,399.00
4 Service Equipment-Invo... I OGtek A pair of Gigabit Fiber Media Converters 120.00 480.00
4 Service Equipment-Invo... PROX PRO II READER W/WEIGAND 163.22 652.88
16 Service Labor-Invoice Installation of the monitor,camera in Admin,and camera in Ticketing 98.00 1,568.00
Total $51,196.09
15-43!78 balance Due $51,196.09
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C.15.a
Monroe County Purchasing Policy and Procedures
MONROE COUNTY BUDGET & FINANCE
PURCHASING DEPARTMENT
PH: 305-292-4453 FAX: 305-292-4515
REQUEST TO PURCHASE �.2.
To: _ Date:. ............ __.......... _. _...._ ...
From (fit.) KWIA PurLhasinApp�oval:
.._ ... ..... .... . . ... .... ................__.. ._ — ____..�... __m. ...... ...... ...... ... .............
-_ one B�BOCC Approved 9/15/10
Name Ernie S1me... _ . ... __ .... .. ...._..._ .., . ....... ..................._-..... _....... _...__.................
_...
_.....__...................................._..._._.._..._....................................__..............................-.........................,...................._....................................... ,................................................................................._.............._........................_._........_____............._.. ................._._,............................_.........._.._m....._..............._............................._........................_........
Phone/Ext: x5207 Account 404-630193-560620
��_ ..��1— ..____... 9. ....,,,,m..,_ __ ...... .,,,,,..-...�,,,,,,.._ _ .... .......-- I........ .........._...... __ ........ ......._ ..................................__.. ...... m..... ........
Requ . - _._. .... __......_-................................ ..........................._._.__..
Ship to Location 091 m Grant/Pro�ject GAKD140-560620
Qty Unit Prod. Description Unit Total Cost (n
# Cost
1 lot EYW Trmnl Sec. Sys. Imp.-Addt'l Sec. Camera
Sys. BOCC 9/15/10 Sole Source Vendor $57,468.09
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Tota L57,468.09
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Items needed,b __......
._.._....... __. _._......... . . ... _...._______.........., .....— m...... _ .._ _. .-.__ -- ...... .., .,.....
Vendor Name: Integrated Fire and Security Solutions Vendor . 92304
Remarks/Recommendations:
Administrative Instructions:
Reviewed ( ) By: Date:
Purchasing Office use only:
Reviewed ( ) Y�B
�.�...e- �.. ...,...m__,._��._......_. Date:
Revised BOCC 3/15/17
Packet Pg. 366
SYSTEM QUOTATION C.15.a
Filename:
� 'h �� I����� ��w�F FIR ,�
�� �' Date: 10/1/2018
( 00000ii Version: #1
wiwimiu
and mio�C i IIT so utiorls
Total: $57,468.09
Job Name: Key West Airport Camera Add
To:
Phone: IFSS Rep: David Baxter
QTY Device Description
1 3.0C-H4VI-RO1-IR 3 0 MP,H4 Video Intercom,WDR, LightCatcher, Day/Night, 1.83mm $897,00 $897 00
1 5.0L-H4A-BO1-IR- 5,0 Megapixel, LightCatcher,4.3-8mm W 8 P-'iris lens, $910.00 $910 00
1 2.0C-H4M-DI-IR 2 0 MP,WDR, LightCatcher, Day/Night, Indoor Dome,2.8mm f/1 2, IR $303,75 $303 75
5 2.0C-H4A-DO1-IR-B 2.0 Megapixel(1080p)WDR,LightCatcher„ Day/Night,Outdoor Dome, $810,00 $4,050 00
5 2.0C-H4A-D1-IR-82.0 Megapixel (1080p)WDR, LightCatcher, Day/Night, Indoor Dome $688.50 $3„442.50
3 16L-H4PRO-B 5K(16 MP) H.264 HD Pro with LightCatcher Technology $5,850,00 $17,550,00
9 1 C-ACC6-ENT ACC 6 Enterprise license for up to 1 camera channels $271 35 $20442 15
2 POE-INJ2-60W-NA Indoor single port Gigabit PoE++60W, North American power cord $121 50 $243 00 cis
3 ES-HD-IPM optional PoE+power module Powers full camera enclosure feature $190 35 $571 05
ILL
1 H4VI-AC-RELY1 Safety Relay for H4 Video Intercom $97,20 $97 20
1 LEF7020028CA Canon, 70-200mm,f/2.8,Auto-Iris,Vari Focal $2,193.75 $2,193 75
2 LEF247028TA2 Tamron 24-70,f/2.8, Gen 2,Auto-Iris,Vari Focal $1,754 22 $3„508 44
2 IRPTZ-MNT-WALL Mount, Pend wall, IR PTZ $76.96 $153.92
1 H4M-MT-DCIL1 In-Ceiling mount for H4M dome cameras $24 30 $24.30
4 H4-MT-POLE1 Pole mount adapter for use with H4A-MT-WALL1, H4-BO-JBOX1, $72.90 $291.60
1 H4-BO-JBOX1 Junction box for the H4A HD Bullet, H4SL HD Bullet $72,90 $72,90
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3 ES-HD-CWS-LG Large Format Enclosure for Avigilon HD IP Professional Cameras $405 00 $1,215 00
1 H4VI-MT-SURF1 Surface mount adapter for H4 Video Intercom $182 25 $182,25
1 15C-H4A-3MH-27( 3 x 5MP,WDR, LightCatcher,2.8mm, Camera Only $1,458 00 $1,458 00
ras
1 24C-H4A-3MH-18( 3 x 4K(81VIP),WDR, 5.2mm, Camera Only $1,701,00 $1,701 00
2 H4AMH-DO-COVF Dome bubble and cover,for outdoor surface mount or pendant $97.20 $194.40
2 -14AMH-AD-PEND' Outdoor pendant mount adapter, $162,00 $324 00 0
2 Full Motion TV Wall Mount for 42"-80"'TVs $ 135,00 $270.00
1 75"4k Ultra Comercial Monitor $ 6,399,00 $6,399 00 0
4 10Gtek A pair of Gigabit Fiber Media Converters $ 120.00 $480 00
4 5455BGN00 PROX PRO II READER W/WEIGAND $ 16322 $652.88
LOT Labor Labor to install,test, and certify all equipment listed above $7,840 00
Total $57,468.09
1 All work to be performed during normal business hours, Mon- Fri, 8-5
2 one year standard warranty from beneficial use on installation and equipment is included
3 No overtime is uncluded in this quote Overtime rates are subject to 1.5x hourly
4 The above listed equipment/Services shall be provided
5 No permit fees are included In this quote
6 No engineered drawings are included in this quote
7 Exsisting system is presumed to be in proper working condition and is capable of expansion �m^
8 This proposal is only valid for 30 days unless otherwise specified by an IFSS Officer � �N�
9 Any defficiency found beyond the original scope will be subject to labor at standard TM rates. °;,wy°
Thanks for the opportunity, we look forward to working with you in the future!
1970 Dana Drive
Fort Myers FL 33907
IFSS Inc. Voice(239)415-4374 fax(239)415-4378
Confidential Information EC0001085 1 of3
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SYSTEM QUOTATION
Z. WAIVER OF SUBROGANON Purchaser does hereby for itself and a!l other parties clothing under it release and discharge IFS& from and against all hazards Covered by Purchasers
insurance.It being expressly agreed and understood that no insurance company insurer or any other third party will have any right of.subrogation against lFSSi'.
8 LIMirATlON OF ACTIONS The Purchaser hereby agrees that no claim suit or action of any kind shall he brought against IFSSI'.. its agents employees,and/or officers more than one year
after the claim arises whether known or unknown when the cla(m arises provided however that it there rs a claim suit or cause of acfim ansing under the Warranty it must be brought if at all
within six months of expiration of he Warranty period stated above This clause is in no way to be interpreted as an extension of the Express Warranty stated in paragraph I above
9 DRUG FREE WORKPLACE POLICY IFSSI has a written drug free workplace policy available for review by written request
10 INSTALLATION The installation of any Products NOT INCLUDED unless specifically provided for in this Agreement
I I Ili ILE The Software and any relevant Product as described in We Agreement shall remain the personal property of IFSSI even,f attached to really or othw property Customer shall not sett
assign,encumber of remove the Product of Software without the I written consent of IFSSI. Customer shelf perform all necessary acts to preserve and protect the right title and interest
of IFSSI in the Product and Software including but not limited to signing any financing statements or ocher documents requested by IFSSI: or it.s agents qFSSI may inspect the product
and Software during normal business hours and may affix labors or notices of ownership on the Product and Software
12 FORCE MAJEURE IFSSI shall not be liable for any loss or damage of any kind resulting from delay inability to deliver or sudd,l or to perform any other work under this Agreement an
account of fire flood labor problems access to premises,acodents,acts of civil or military authorities,acts of God Or from any other causes beyond(FSSf control
13 DRAWINGS All drami an wire diagrams provided by¢FSSI on connection with this Agreement are protected under United States Copyright Laws and professional intended solely for
the use of the installing contractor as a general guide for the mstailitfion of the System.Those dralsings and wore diagrams are prepared in accordance win the propect Plans and spechcatforis
available to IFSSI at the time of the bid and are NOT intended to be System design or approval documents.IFSSI is not a design prodssconai Unde,no circumstances is any clause in this
agreement or any actions taken by IFSSI to be construed In such a way as to impose upon IFSSI the ci or habdir,e s of a design
ill CHANGE ORDERS This Agreement can be modified amended or alurvind only by an Agreemri wnt,ng signed by both parties or their duty authonzed representatives
C14
15 SOFTWARE LICENSE AND l;SE Software Products pravored by aFSSI are licensed, not sold. In 910 Customer Customer has Only a non-exeus,ve nor,transferees MCensP to use the
software(License) IFS&retains all right title and interest to the Software. In some cases.I FSSI may have a right to re-i,censc the Software, Software shall mean any part ol'Software
provided by III in machne readatre from indicated on this Agreement or contained in any IFSSI Product indicated an this agreement to aideced subsequently any modred versions
and all related documentation Customer shall use the Software only on the Product and all the Product Site listed herein Any Software received by Customer at any ruse is sublect to this C14
C14
agreement The License term begins upon delivery of the Software and continues until the last use of the Software with the Product unhen terminated IFSSI may terminate this License If
Customer (1)Falls to perform any obligation under the Agreement;(2)ceases to do business as a going concern,(3)has its assets arivgned or lialladuid by law Wlh,n five(5)days after the to
. hn (L
License terminates Customer shall at its expense return the Software to IFSSI and destroy all copies of the Software inclucg memory or storage COOKS 0
16 PROTEcriON AND NON-DISCLOSURE Customer shall maintain the Software in lo,,iCt confidence and shall drsclose it only to its employees FeCullrig access Customer shak implement
adequate procedures control-lung access to and use Of the Software consistent with the protection of IFSSI rights Customer may duplicate Software only forinhi I on the Product
according to IFSSIrnstmictions
THIS QUOTATiON AND ANY RESULTING CONTRACT SHALL BE SUBJECT TO THE GENERAL TERMS AND CONDITIONS CONTAINED HEREIN
Order By Accepted By
Integrated Rre&Security Solutions Company Name
1970 Dana Drive Address
Fort Myers FL 33907 Representative Name
Voice(239)415-4374 fax(2391415-4378 Representative Signature
Representative Name David Baxter Title
Representative S,gnanure PO 9
Date
Date 10/1/2018 Sale Price S5746809
1970 Dana Drive
Fort Myers FL 33907
IFSS Inc, Voice (239)415-4374 fax(239)415-4378
Confidential Information EC0001085 3of3
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C.15.a
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 15, 2010 Division: Airports
Bulk Item: Yes XX No _ Staff Contact Person: Pedro Mercado/Peter Horton
AGENDA ITEM WORDING: Approval of waiver of purchasing policies and procedures in award of
Key West International Airport Security Systems Improvements.
ITEM BACKGROUND: A new Fire and Security System was installed at the airport in both the new
terminal building and the renovated terminal building during the construction and renovation of the
buildings. The Fire and Security systems were installed by a company called Integrated Fire and
Security Systems (IFSS). IFSS was the successful bidder for the Fire and Security systems installation
in the new terminal building and the renovated terminal building and was hired by Morganti to
complete the initial work following, the advertisement, bid and award of work by Morganti pursuant to
County purchasing policy and procedure. All of the work contracted for and contemplated in the
original bid has been completed. Subsequent to the completion of the original work, additional work
was completed pursuant to an FDOT grant for enhancements to the security system. The County
continues to receive supplemental FDOT grants for funding of additional security and fire safety
upgrades. As the board has been previously informed, the security system contains proprietary
software which the County is licensed to use through its agreement with IFSS which led to the cv
approval of a sole source award of contract for the initial phase of security upgrades. The County
approved sole sourcing the security enhancement work because of the risk of Fire and Security system
malfunctions while a new vendor installed its proprietary software and integrated the security
enhancements into the existing system. In previously approving the waiver of purchasing policy and
procedures the upgrades included additional CCTV cameras, upgraded CCTV workstations and fire LO
alarm system integration which allowed for integration of the fire and security systems located in the
FedEx building and the Customs building. Although some of the components such as CCTV cameras
and monitors were generic and could have been obtained from any number of vendors, the integration
of the equipment in to the current system was the critical issue. Because of the proprietary nature of the
software used in the system, the only way the County can ensure fire and security work is correctly
integrated and warrantied to perform correctly, and the only way the County can ensure fire and
security system integrity is maintained is by assigning any upgrade work that needs to be performed to
the vendor holding the proprietary license. To reiterate a point made when this issue last arose, mission
critical issues arise when a component has to be integrated with the proprietary software. With that in
mind, the Airport continues to receive security upgrade grants as well as system upgrade mandates
from the TSA requiring integration of additional components to the fire and security system. Rather
than unduly delay security upgrade work while staff seeks approval to waive purchasing policy and
procedures each time a grant is awarded or additional work is mandated, staff is hereby requesting
authority to waive purchasing policy and procedures for fire and security system upgrades that require
integration with the proprietary (Lenel) software currently in use at the airport. The waiver would be
specific and would be limited to fire and security upgrades requiring integration with the proprietary
(Level) software and would only involve work assigned to IFSS. As the original installer of the system
and the holder of the proprietary license, IFSS is the only vendor that can provide seamless integration
of the upgrade components and, more importantly, warranty the components to be fully functional with
the system.
PREVIOUS RELEVANT BOCC ACTION:
Approved sole source award of an initial security system upgrade at the December 16, 2009 BOCC
meeting. Approved waiver of purchasing policy and procedures at the May 19, 2010 BOCC meeting.
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CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATIONS:
Approval
TOTAL COST:$ BUDGETED: Yes XX No
COST TO COUNTY: $0 SOURCE OF FUNDS:100% FDOT Grant
REVENUE PRODUCING: Yes— No® AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing— Risk Management
DOCUMENTATION: Included XX Not Required- cis
-
DISPOSITION: AGENDA ITEM # w
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C.15.a
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 9.,2010 Division: Akports
Bulk Item: Yes XX No _ Staff Contact Person: Pedro Mercado/Peter Horton
AGENDA ITEM WORDING: Approval of waiver of purchasing policies and procedures in award of
Key West International Airport Security Systems Improvements.
ITEM BACKGROUND: A new Fire and Security System was installed at the airport in both the new
terminal building and the renovated terminal building during the construction and renovation of the
buildings. The Fire and Security systems were installed by a company called Integrated Fire and Security
Systems(IFSS). IFSS was the successful bidder for the Fire and Security systems installation in the new
terminal building and the renovated terminal building and was hired by Morganti to complete the initial
work following, the advertisement, bid and award of work by Morganti pursuant to County purchasing
policy and procedure. All of the work contracted for and contemplated in the original bid has been
completed. Subsequent to the completion of the original work, additional work has been completed
pursuant to an FDOT grant for enhancements to the security system. The County has now received a
supplemental FDOT grant for funding additional security and fire safety upgrades. As the board has
been previously informed, the security system contains proprietary software which the County is
licensed to use through its agreement with IFSS which led to the approval of a sole source award of
contract for the initial phase of security upgrades. The County approved sole sourcing the security
enhancement work because of the risk of Fire and Security system malfunctions while a new vendor
installed its proprietary software and integrated the security enhancements into the existing system. In
the instant case the upgrades include additional CCTV cameras, upgraded CCTV workstations and fire
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alarm system integration. It is important to note that the FedEx building and the Customs building are
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not currently integrated with the airports fire and security systems. A fire alarm activated in either one (n
of these facilities will not generate an alarm at the airport's fire station nor will a fire alarm activated in (n
either one of these facilities release the security doors in order to provide fire safety egress nor will a fire
alarm activated in either of these building provide an alarm indication at the airport's fire and security
centralized monitoring panel. Although some of the components such as CCTV cameras and monitors
are generic and could be obtained from any number of vendors, the integration of the equipment in to
the current system is mission critical and presents life and safety issues if the installation and integration
of the upgrade components are not done correctly or cannot be warrantied with the installed software.
As the original installer of the system IFSS can provide seamless integration of the upgrade components
and, more importantly, will warranty the components to be fully functional with the system. In addition,
all future software upgrades will be warrantied to work with all of the components installed in the
system.
PREVIOUS RELEVANT BOCC ACTION:
Approved sole source award of an initial security system upgrade at the December 16,2009 BOCC
meeting.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATIONS:
Approval
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C.15.a
TOTAL COST: $230,557.17 BUDGETED: Yes XX No
COST TO COUNTY: $0 SOURCE OF FUNDS:100%FDOT Grant
REVENUE PRODUCING: Yes_ No_ AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Incl ded XX Not Required
DISPOSITION: AGENDA ITEM#
N
N
N
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