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Item C21 C.21 t, BOARD OF COUNTY COMMISSIONERS County of Monroe Mayor Sylvia Murphy,District 5 The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1 �pw° Michelle Coldiron,District 2 Heather Carruthers,District 3 David Rice,District 4 County Commission Meeting May 22, 2019 Agenda Item Number: C21 Agenda Item Summary #5493 BULK ITEM: Yes DEPARTMENT: Facilities Maintenance TIME APPROXIMATE: STAFF CONTACT: Alice Steryou (305) 292-4549 None AGENDA ITEM WORDING: Approval of Second Amendment to Agreement with Ceiling to Floor Cleaning, Inc. for Upper Keys and Marathon Janitorial Services to add janitorial services at the Marathon Public Defender's Office, in the monthly additional amount of $450.00. Funding is Ad Valorem. ITEM BACKGROUND: On February 20, 2019, the BOCC approved a RFP Award Agreement with Ceiling to Floor Cleaning, Inc. for Upper Keys and Marathon Janitorial Services, with a total monthly bid amount of $19,500.00 for its services. There is an initial one (1) year term beginning March 1, 2019, which terminates on February 29, 2020. The County shall have an option to renew for an additional four (4) one-year periods. On April 17, 2019, the First Amendment was approved to amend the Scope of Work and add janitorial services at the Roth Building ($850.00/month) and the Marathon State Attorney's Office ($650.00/month). The Second Amendment proposal is to add the Marathon Public Defender's Office additional janitorial services in the amount of $450.00 per month and amend the Scope of Work. The combined total for the janitorial services at the Upper Keys and Marathon facilities will now be $21,450.00 per month or $257,400.00 annually. PREVIOUS RELEVANT BOCC ACTION: February 20, 2019 BOCC approved a RFP Award Agreement with Ceiling to Floor Cleaning, Inc. for Upper Keys and Marathon Janitorial Services. April 17, 2019 BOCC approved the First Amendment to the Agreement to add janitorial services at the Roth Building and the Marathon State Attorney's Office and amend the Scope of Work. CONTRACT/AGREEMENT CHANGES: Second Amendment to add Marathon Public Defender's office to Upper Keys & Marathon Janitorial Services Agreement. STAFF RECOMMENDATION: Approval. DOCUMENTATION: Packet Pg.493 C.21 052219 Second Amendment to Agreement Upper Keys & Marathon Janitorial - Ceiling to Floor 0417191st Amend Agreement UK and Marathon Janitorial - Ceiling to Floor Bid Award Agreement FINANCIAL IMPACT: Effective Date: 06/01/19 for the additional services provided under the Second Amendment Expiration Date: 02/29/20 Total Dollar Value of Contract: $257,400.00/year or $21,450.00/month (including $450.00/month for Marathon Public Defender's Office) Total Cost to County: $257,400.00 plus CPI-U adjustments Current Year Portion: $85,800.00 (including the Marathon Public Defender Office) Budgeted: Yes Source of Funds: Ad Valorem CPI: Yes Indirect Costs: N/A Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: No If yes, amount: Grant: No County Match: N/A Insurance Required: Yes Additional Details: 1 year agreement with(4) four optional(1) one year renewals 02/20/19 147-20503 - UNINC PARKS & BEACHES $0.00 05/01/19 001-20501 - FACILITIES MAINTENANCE $1,800.00 05/01/19 101-20505 - CORRECTION FACILITIES $0.00 Total: $1,800.00 REVIEWED BY: Patricia Eables Completed 05/02/2019 2:16 PM William DeSantis Completed 05/02/2019 3:41 PM Budget and Finance Completed 05/03/2019 12:27 PM Maria Slavik Completed 05/03/2019 12:37 PM Kathy Peters Completed 05/06/2019 10:10 AM Board of County Commissioners Pending 05/22/2019 9:00 AM Packet Pg.494 C.21.a U) SECOND AMENDMENT TO AGREEMENT FOR UPPER KEYS AND MARATHON JANITORIAL SERVICES MONROE COUNTY, FLORIDA 0 This Second Amendment to Agreement is made and entered into this 22nd day of May, 2019, between MONROE COUNTY, FLORIDA ("COUNTY"), a political subdivision of the State of Florida, whose address is l 100 Simonton Street, Key West, Florida 33040, and Ceiling to Floor Cleaning, Inc., a Florida Profit Copo•ation, authorized to do business in the State of Florida, ("CONTRACTOR"), 2 whose principal address is 2732 NW 15`h Court, Fort Lauderdale, Florida 33311, and whose physical address for purposes of this Agreement is 2003 NW 55t' Avenue, Margate, Florida 33063. a. WHEREAS, on February 20, 2019, the parties entered into the Agreement for the CONTRACTOR to provide janitorial services for facilities in the Upper Keys and Marathon ("Original Agreement"); and 0 WHEREAS, on April 17, 2019, the parties entered into a First Amendment to the Agreement S which provided for the CONTRACTOR to perform additional janitorial services for the Roth Building in Tavernier and the State Attorney's Office in Marathon; and a WHEREAS, COUNTY now desires to provide janitorial services for the Public Defender's Office in Marathon, Florida: and WHEREAS, CONTRACTOR desires and is able to provide janitorial services to the Public Defender's Office in Marathon, Florida: and WHEREAS, this Second Amendment serves to amend the Agreement to incorporate and include the CONTRACTOR's scope of services to be provided at the Public Defender's Office in Marathon, Florida; and WHEREAS, the parties have found the Original Agreement, as amended, to be mutually beneficial; and WHEREAS, the parties find that it would be mutually beneficial to enter into this Second Amendment to the Original Agreement for additional janitorial services; 0 NOW, THEREFORE, IN CONSIDERATION of the mutual promises and covenants set forth below, the parties agree to amend the Original Agreement as follows: E 1. Paragraph 2 of the Original Agreement, SCOPE OF THE WORK, shall be amended to incorporate and include additional janitorial services to be performed by the CONTRACTOR at the Public a Defender's Office in Marathon, Florida, as reflected on Exhibit "A-Revision 2", which is attached 0 hereto and made a part hereof. Therefore, Paragraph 2, SCOPE OF WORK, of the Original Agreement is hereby revised to read as follows: LO 2. SCOPE OF WORK The Scope of Work shall include, but not be limited to, all work and/or services shown and listed in Exhibit "A-Revision 2", which is attached hereto and made a part hereof. The Contractor is I Packet Pg.495 C.21.a required to provide a complete job as contemplated by this Scope of Work. The Contractor shall furnish all labor, supervision, materials, power, tools, equipment, supplies, permits, if any are necessary, and any other means of construction or work necessary or proper for performing and completing the Scope of Work, unless otherwise specifically stated. 0 See Exhibit"A-Revision 2" 2. Paragraph 5, PAYMENTS TO CONTRACTOR, of the Original Agreement, is hereby revised to read as follows: 2 5. PAYMENTS TO CONTRACTOR a. A. County's performance and obligation to pay under this agreement, is contingent upon an annual appropriation by the Board of County Commissioners. County shall pay in accordance with the Florida Local Government Prompt Payment Act; payment will be made after delivery and inspection by County and upon submission of a proper invoice by Contractor. ° �s B. The County shall pay to the Contractor for the faithful performance of said services on a per month in arrears basis for each of twelve (12) months. The Contractor shall invoice Monroe County Facilities Maintenance monthly for janitorial services performed under the Specifications contained herein. The total Contract amount shall be Twenty-one Thousand Four Hundred Fifty and 00/100 ($21,450.00) Dollars per month, which includes the additional janitorial services for the Marathon Public Defender's Office, in the amount of Four Hundred Fifty and 00/100 ($450.00) Dollars per month as shown on Contractor's proposal attached hereto as Exhibit"D"which is incorporated herein and made a part hereof 06 U) C. TERM OF AGREEMENT This Agreement shall commence on March 1, 2019, and ends upon February 29, 2020, unless terminated earlier under paragraph 19 of this Agreement. The janitorial services a provided by the Contractor for the Roth Building and the Marathon State Attorney's Office, however, shall commence on May 1, 2019, and ends upon February 29, 2020. The janitorial services provided by the Contractor for the Marathon Public Defender's Office, however, shall commence on June 1, 2019, and ends upon February 29, 2020. The County shall have the option to renew this Agreement for up to an additional four (4) E one-year periods at terms and conditions mutually agreeable to the parties, exercisable upon written notice given at least thirty (30) days prior to the end of the initial term. Unless the context clearly indicates otherwise, references to the "term" of this Agreement shall mean the initial term of one (1) year. 0 The Contract amount may be adjusted annually in accordance with the percentage change (n in the U.S. Department of Commerce Consumer Price Index (CPI-U) for all Urban Consumers as reported by the U.S. Bureau of Labor Statistics and shall be based upon the LO CFI-U computation at December 31 of the previous year. Packet Pg.496 IN WITNESS WHEREOF, each party has caused, this Agreement to be executed by its duly M authorized representative. 0 (SEAL) BOARD OF COUNTY COMMISSIONERS .2 Attest: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA By: By-. Deputy Clerk Mayor 0 .2 Date: Date: U- 0 Witnesses for CONTRACTOR: CONTRACTOR: CEILING TO FLOOR CLEANING, INC. hofized to il�lnature:of person aut 1 nature legally bind Corporation Date: Date Print me Print Name and T is M ,e 4 Address: 6, Signature L 0 Date Print Name Telephone Number E E 0 C14 mo OF 00 NTY ATTORNEY'S OFFICE C14 LO ED AE 0 Q IRE" PATRICIA FABLES 4) ASSISTANT CO!XTY ATMNEY E DATE. 3 Packet Pg.497 C.21.a U) EXHIBIT "A-Revision 2" SPECIFICATIONS: 0 A. Facility Security a) Arrangements as to accessing the facilities will be coordinated through the County's Representative. Issuance of necessary keys and other procedures will be arranged after award of contract. Written confirmation of receipt of keys shall be 2 signed by the Contractor. The Contractor shall be responsible for which a. employees shall be assigned keys and the return of all keys immediately upon termination of the contract. Contractor shall report immediately any loss or misuse. In the event keys are not returned and/or duplication of keys, rekeying of locks, or lock replacement is required because of Contractor's loss or misuse, Contractor shall promptly reimburse the County for any incurred cost. Contractor will not be allowed to duplicate keys. b) The Contractor shall insure all exterior doors are locked while they are servicing U the building and upon their departure. All doors found locked should be left locked. Security of the building shall be the responsibility of the Contractor during the designated cleaning service. Absolutely no one other than authorized personnel can be in the facility after regular business hours. This includes relatives, friends, etc. Contractor is to lock all doors as directed and turn off lights except those designated by the County's Representative to be left on. c) The Contractor shall report any problems regarding open doors and/or vandalism to the Facilities Maintenance Department, telephone (305) 292-4431 or (305) 292-4436. B. The Contractor shall provide all supplies necessary for the cleaning performance of his/her work under the contract. All supplies, including but not limited to, hand soap, paper towels, toilet paper, trash can liners, and Safety Data Sheets for all supplies, shall be supplied by the Contractor. Restrooms are equipped with the Bay West or Renown toilet paper dispensers. E Soap and paper towel dispensers are Renown. The County can supply additional dispensers of like kind as needed. The Contractor shall use enzyme base cleaning supplies. The Contractor shall maintain stock in each facility in an amount sufficient to last through the next cleaning day. C. Contractor agrees to use and provide documentation for whole-building cleaning and maintenance practices, using: a) Sustainable cleaning chemicals (enzyme based) that meet the requirements of Green Seal's GS-37 and/or EPA's Design for Environment program. (n M Ir- b) Micro-fiber wipes, dust cloths and dust mops in place of paper wipes, and where paper products are used, including hand towels, use of products that `O contain at least 30% recycled content and are recyclable. c) Floor care products (finishers and sealers) shall be durable and slip resistant E and the finish shall be free of zinc (metal-free) or shall meet the requirements 4 Packet Pg.498 C.21.a of Green Seal's GS-40 and/or Environmental Choices CCD- 47 and/or EPA's Design for the Environment program. d) Carpet care products shall meet the requirements of GS-37 and/or CCD-148 Proper training of Contractor's personnel in the hazards, use, maintenance, and disposal of cleaning chemicals, dispensing equipment, and packaging. 0 e) Foam hand soaps that do not contain antimicrobial agents, except where required by health codes, and that meet Green Seal GS-41A standard. f) Cleaning equipment that reduces impacts on the Indoor Environment. D. Supervision and Inspection of Work: Sufficient supervisory personnel shall be provided and systematic inspection will be conducted by the Contractor to ensure that all services are properly performed, as specified. To ensure that any problems that may arise will be taken care of promptly, the Contractor will maintain a twenty-four (24) hour telephone contact seven (7) days per week for the receipt of any complaints and/or addressing any issues. e 0 Random inspections shall be performed by County Representatives from the Facilities Maintenance Department administering the contracts. Deficiencies shall be corrected within a twenty-four (24) hour period of notification to the Contractor. Failure of the contractor to correct such deficiencies shall result in a prorated deduction from the monthly invoice. e 0 SCOPE OF WORK 06 Kev Largo Library U) Janitorial services will be six (6) days a week, Monday through Saturday (excluding holidays), beginning after 6:00 p.m., and finishing no later than 9:30 a.m. (Library opening time). Wednesdays beginning after 8:00 p.m. and finishing no later than 9:30 a.m. (Library opening time). The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same for the Key Largo Library, located at Publix Shopping Center, Mile Marker 101.5, Key Largo, Florida, consisting of approximately 12,068 square feet. lv A. Restroom Sanitation shall include the following on a daily basis: i. All floors swept, loose dirt removed. e ii. Wash and disinfect floor. iii. Stall partitions and walls damp cleaned. iv. All commodes, urinals, basins, and vanities shall be scoured and E disinfected. V. All urinal traps shall be specially cleaned and disinfected. 0 vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. vii. All supplies shall be replaced (paper goods, soap, etc.). LO viii. All trash receptacles emptied and liners replaced. ix. All other work necessary to maintain a clean and sanitary condition in E these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. 5 Packet Pg.499 C.21.a B. AlI sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished periodically. C. General Cleaning shall be completed daily, and should include the following: i. All tile floors are to be swept and mopped. 0 ii. All door handles and knobs are to be cleaned and disinfected. iii. All furniture and furnishings to be dusted, including plants. iv. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. °2 V. All trash receptacles emptied, and trash can liners replaced. vi. All upholstered furniture to be vacuumed. vii. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. c c viii. All entry mats shall be lifted, swept/vacuumed/mopped and cleaned - underneath. Replace when floor is dry. ° D. Weekly janitorial services to include: i. All glass partitions, doors, mirrors, windows, etc. to be cleaned and/or polished. ii. Obvious scuff marks shall be removed from resilient flooring. iii. All door vents cleaned. c E. Monthly janitorial services to include: 06 i. All high dusting (i.e. pictures, door frames„ air vents/grills, tops of book shelves„ U, etc.) ii. All walls dusted monthly. iii. All air conditioning vents, supply and return air grilles, cleaned. F. Additional Services (Shall be performed once in every three (3) month period, and shall be included in the bidding price): i. Resilient Flooring shall be swept/dust mopped and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for 0 maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuff marks or dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their original positions. 0 ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs - shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color LO upon completion of dry cleaning, steam cleaning, or shampooing. 6 Packet Pg. 500 C.21.a The Roth Building Janitorial services will be five (5) days a week, Monday through Friday (excluding holidays), beginning at 7:30 a.m., and finishing no later than 9:30 a.m. The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same, for the following facility located at 50 High Point Road,, Tavernier, Florida 33070, consisting of approximately 2,600 square feet of space. A. Restroom Sanitation shall include the following on a daily basis: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floor. iii. Stall partitions & walIs damp cleaned. iv. All commodes, urinals, basins, and vanities shall be scoured and disinfected. V. All urinal traps shall be specially cleaned and disinfected. c vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. vii. Mirrors shall be cleaned and polished. c 0 viii. All door handles shall be cleaned and disinfected. a ix. All supplies shall be replenished (paper goods, soap, etc.). x. All trash receptacles emptied and liners replaced. a xi. All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. B. General Office Cleaning (two (2) times per week) i. Tile floors dust mopped and,for damp mopped. ii. Furniture and Furnishings - Dusted and spot cleaned. iii. Low ledges, sills, rails and baseboards dusted and spot cleaned. iv. Trash and recycle containers emptied and liners changed. V. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. Carpeting shall be spot cleaned. C. General Cleaning of Public Areas, Hallways, Meeting Rooms, Break Rooms, and Kitchens shall be completed daily, and are to include the following: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floors and spot cleaned. iii. Low ledges, sills, rails, tables, shelving, baseboards, etc, to be wiped with a damp cloth to reduce the amount of dust in the building. iv. All door handles, exit devices, push plates, and pull plates shall be cleaned with a disinfectant wipe. V. All trash receptacles emptied, and trash can liners replaced. LO vi. All upholstered furniture to be vacuumed. vii. All carpeting and entry mats shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. 7 Packet Pg. 501 C.21.a viii. All entry mats shall be lifted, swept/vacuumed/mopped, and cleaned underneath. Replace when floor is dry. ix. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished periodically. X. Exterior of refrigerators, stoves, microwaves, cabinets, and counter tops are to be o cleaned. D. Weekly janitorial services to include: i. All glass partitions, doors, door handles and knobs, mirrors, interior windows, etc. to be cleaned and/or polished. ii. Obvious scuffmarks shall be removed from resilient flooring. a. iii. All door vents cleaned. iv. Water fountains are to be polished. 0 V. Tile floors are to be damp or steam mopped. 0 E. Monthly janitorial services to include: i. All high dusting (i.e. pictures, door frames, air vents, tops of book shelves, a window blinds, etc.). �? ii. All walls dusted monthly. iii. All air conditioning vents, supply and return air grilles, cleaned. o F. Additional Services: (Shall be performed once in every three (3) month period, and shall be included in the bidding price.) i. Resilient Flooring shall be swept/dust mopped and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and 06 uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuffmarks or dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs - shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of E streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning, or shampooing. Carpet cleaning methods and products are to be coordinated with the County's Representative. Islamorada Library Janitorial services will be five (5) days a week, Monday through Friday (excluding holidays), anytime between the hours of 8:00 p.m. on Tuesday, and 6:00 p.m. Monday, Wednesday, Thursday, and Friday, with completion before 9:30 a.m. The Contractor shall furnish janitorial service, including all 0 necessary supplies, equipment, and safety devices required in the performance of same for the Islamorada Library, located at 2331 Overseas Highway, Islamorada, Florida, consisting of approximately 5,699 square feet. LO A. Restroom Sanitation shall include the following on a daily basis: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floor. iii. Stall partitions and walls damp cleaned. 8 Packet Pg. 502 C.21.a iv. All commodes, urinals, basins, and vanities shall be scoured and disinfected. V. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. vii. All supplies shall be replaced (paper goods, soap, etc.). viii. All trash receptacles emptied and liners replaced. ix. All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. B. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished periodically. a. C. General Cleaning shall be completed daily, and should include the following: i. All tile floors are to be dusted and mopped. 0 ii. All door handles and knobs are to be cleaned and disinfected. iii. All furniture and furnishings to be dusted, including plants. CD iv. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. V. All trash receptacles emptied, and trash can liners replaced. vi. All upholstered furniture to be vacuumed. vii. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. All entry mats shall be lifted, swept/vacuumed/mopped, and cleaned underneath. Replace when floor is dry. D. Weekly janitorial services to include: 2 i. All glass partitions, doors, mirrors, windows, etc. to be cleaned and/or polished. 06 ii. Obvious scuff marks shall be removed from resilient flooring. iii. All door vents cleaned. E. Monthly janitorial services to include: i. All high dusting (i.e. pictures, door frames, air vents, tops of book shelves, etc.) ii. All walls dusted monthly. iii. All air conditioning vents, supply and return air grilles, cleaned. 0 F. Additional Services: (Shall be performed once in every three (3) month period, and shall be included in the bidding price.) i. Resilient Flooring shall be swept/dust mopped, and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuff marks or dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs shall be LO vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning, or shampooing. 4 Packet Pg. 503 C.21.a Marathon The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same, for the following facilities all located in Marathon, Florida 33050: 0 ➢ George Dolezal Library, 3251 Overseas Highway, consisting of approximately 7,028 square feet. 2 ➢ Marathon Courthouse, 3117 Overseas Highway, consisting of approximately 6,863 square feet. Marathon Government Center, 2798 Overseas Highway, consisting of < approximately 23,500 square feet. c ➢ Marathon Government Center Annex, 490 63`� Street, consisting of approximately 10,000 square feet. ➢ Marathon Tax Collector, 3101 Overseas Highway, consisting of approximately 1,984 square feet. ➢ Marathon DMV, 3384 Overseas Highway, consisting of approximately 1,200 _ square feet. a Marathon Clerk of the Court, 3117 Overseas Highway, g consisting of c approximately 1,600 square feet. Marathon MCSO Substation, 3103 Overseas Highway, consisting of approximately 5,400 square feet. Marathon Senior Center, 33 d Street, Gulfside, consisting of approximately 2,250 square feet. 06 U) Marathon Supervisor of Elections, 10015, 10005 Overseas Highway, consisting of approximately 2,139 square feet. Marathon State Attorney's Office, 4695 Overseas Highway, consisting of approximately 1800 square feet. Marathon Public Defender's Office, 4695 Overseas Highway, consisting of E approximately 1800 square feet. A. Restroom Sanitation shall include the following on a daily basis: i. All Floors swept, loose dirt removed. E ii. Wash and disinfect floor. iii. Stall partitions & walls damp cleaned. iv. All commodes, urinals, basins, and vanities shall be scoured and disinfected. V. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. vii. Mirrors shall be cleaned and polished. LO viii. All door handles shall be cleaned and disinfected. ix. All supplies shall be replenished (paper goods, soap, etc.). E x. All trash receptacles emptied and liners replaced. 10 Packet Pg. 504 C.21.a xi. All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. 0 B. General Office Cleaning (two (2)times per week) i. Tile floors—dust mopped and/or damp mopped. ii. Furniture and Furnishings - Dusted and spot cleaned. iii. Low ledges, sills, rails and baseboards dusted and spot cleaned. .2 iv. Trash and recycle containers emptied and liners changed. a. V. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. Carpeting shall be spot cleaned. 0 C. General Cleaning of Public Areas, Hallways, Meeting rooms, Break Rooms, and Kitchens shall be completed daily, and are to include the following: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floors and spot cleaned. U iii. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. iv. All door handles, exit devices, push plates, and pull plates shall be cleaned with a disinfectant wipe. V. All trash receptacles emptied, and trash can liners replaced. e vi. All upholstered furniture to be vacuumed. vii. All carpeting and entry mats shall be vacuumed with a powerful HEPA vacuum, 06 such as the Oreck. U, viii. All entry mats shall be lifted, swept./vacuumed/mopped, and cleaned underneath. Replace when floor is dry. ix. All sinks and water fountain; outside the restroom areas are to be cleaned daily. Water fountains are to be polished periodically. X. Exterior of refrigerators, stoves, microwaves, cabinets, and counter tops are to be cleaned. xi. Marathon Government Center Meeting Room shall be cleaned on a daily basis, e including the dais and adjacent podium, desks, and tables. View glass for embedded CRT screens is to be cleaned and polished. D. Daily Elevator Maintenance (Marathon Government Center): i. Clean and disinfect interior car walls, holding bars, and push buttons. 0 ii. Vacuum and damp mop floor. iii. Vacuum door track. iv. Clean and polish interior and exterior of elevator doors. LO E. Weekly janitorial services to include: i. All glass partitions, doors, door handles and knobs, mirrors, interior windows, etc. to be cleaned and/or polished. 11 Packet Pg. 505 C.21.a ii. Obvious scuffmarks shall be removed from resilient flooring. iii. All door vents cleaned. iv. Water fountains are to be polished. V. Tile floors are to be damp or steam mopped. 0 F. Monthly janitorial services to include: i. All high dusting (i.e. pictures, door frames, air vents, tops of book shelves, window blinds, etc.). ii. All walls dusted monthly. 2 iii. All air conditioning vents, supply and return air grilles, cleaned. G. Additional Services: (Shall be performed once in every three (3) month period, and shall be included in the bidding price.) 0 i. Resilient Flooring shall be swept/dust mopped and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuffmarks or dirt smears. Furniture and/or other a equipment moved during floor stripping and waxing shall be returned to their original positions. a� ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs - shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning, or shampooing. Carpet cleaning methods and products are to be coordinated with the County's Representative. 06 H. Hours of Operation: U) i. Marathon Library - The Contractor shall furnish day porter janitorial service with one (1) evening building attendant on site. Janitorial services will be six (6) days a week, on the days the library is open (Monday, Tuesday, Thursday, Friday, and Saturday, excluding holidays), beginning at 4:30 p.m., and finishing at 7:30 p.m. Wednesday work will begin at 8:00 p.m. (only as long as it takes). E ii. Marathon Courthouse Five (5) days a week (Monday-Friday, excluding holidays) 7:40 a.m. and completed by 9:00 a.m. (For the heavier cleanings, Contractor will need to coordinate through the County Representative.) iii. Marathon Government Center Five (5) days a week (Monday-Friday, excluding holidays), anytime between the hours of 10:00 p.m. and completed by 7:45 a.m. It is imperative that trash from break rooms/kitchens be removed Friday at or after business hours. Through coordination with the County Representative and proper employee 0 attire, service time can be adjusted to normal business hours, if desired. iv. Marathon Tax Collector Five (5) days a week (Monday-Friday, excluding holidays), `O anytime between the hours of 8:00 a.m. and complete by 5:00 p.m. (Preferred start work time to be 8:00 a.m. to vacuum and be completed with that task by 8:30 a.m.). 12 Packet Pg. 506 C.21.a v. Marathon Clerk of the Court- Five (5) days a week (Monday-Friday, excluding holidays), anytime between the hours of 8:00 a.m. and completed by 5:00 p.m. (Preferred start work time to be 8:00 a.m. to vacuum and be completed with that task by 8:30 a.m.). vi. Marathon Senior Center Five (5) days a week (Monday-Friday, excluding holidays). Preferred evening access and additional once a month floor services to be coordinated with Owner. vii. Marathon Supervisor of Elections- Two (2) days a week, preferably Tuesday and Friday (excluding holidays), anytime between the hours of 8:30 a.m. and completed by 5:00 p.m. a. viii. Marathon MCSO Substation - Three (3) days a week, preferably Monday, Wednesday & Friday (excluding holidays), anytime between the hours of 8:00 a.m. and completed by 4:00 p.m. 0 ix.Marathon DMV m„Three (3) days a week, preferably Monday, Wednesday & Friday (excluding holidays). Customer Restrooms -Anytime between the hours of 8:00 a.m. a and completed by 4:30 p.m. Customer lobbies can only be mopped between 4:15 U p.m. --5:00 p.m. All other lobby duties and all employee areas can be cleaned anytime between the hours of 9:00 a.m. and 4:I5 p.m. r_ cu x. Marathon Government Center Annex, 490 63"d Street -- Five(5) days a week (Monday-Friday, excluding holidays), anytime between the hours of 6:00 p.m. and completed by 6:00 a.m. xi.Marathon State Attorney and Public Defender Building, 4695 Overseas Highway Two (2) non-consecutive days a week (Monday through Friday, excluding holidays), U), anytime between the hours of 8:00 a.m. and completed by 5:00 p.m. The Marathon State Attorney and Public Defender Building Janitorial services will be two (2) non-consecutive days a week, Monday through Friday (excluding holidays), beginning at 8:00 a.m., and finishing no later than 5:00 p.m. The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same, for the following facility located at 4695 Overseas Highway, Marathon, Florida 33050, consisting of approximately 1800 square feet of space for the Marathon State Attorney's office, and 1800 square feet of space for the Marathon Public Defender's office, totaling 3600 square feet of space. E A. Restroom Sanitation shall include the following twice a week: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floor. iii. Stall partitions & walls damp cleaned. iv. All commodes, urinals, basins, and vanities shall be scoured and disinfected. LO v. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. vii. Mirrors shall be cleaned and polished. viii. All door handles shall be cleaned and disinfected. 13 Packet Pg. 507 C.21.a ix. All supplies shall be replenished (paper goods, soap, etc.). x. All trash receptacles emptied and liners replaced. xi All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. c 0 B. General Office Cleaning (two (2)times per week) i. Tile floors—dust mopped and/or damp mopped. a ii. Furniture and Furnishings- Dusted and spot cleaned. 2 iii. Low ledges, sills, rails and baseboards dusted and spot cleaned. iv. Trash and recycle containers emptied and liners changed. V. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. Carpeting shall be spot cleaned. C. General Cleaning of Public Areas, Hallways, Meeting rooms, Break Rooms, and Kitchens shall be completed twice a week, and are to include the following: a L All Floors swept, loose dirt removed. �? ii. Wash and disinfect floors and spot cleaned. a iii. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. iv. All door handles, exit devices, push plates, and pull plates shall be cleaned with a disinfectant wipe. v. All trash receptacles emptied, and trash can liners replaced. vi. All upholstered furniture to be vacuumed. vii. All carpeting and entry mats shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. viii. All entry mats shall be lifted, swept/vacuumed/mopped, and cleaned underneath. Replace when floor is dry. ix. All sinks and water fountains outside the restroom areas are to be cleaned E daily. Water fountains are to be polished periodically. x. Exterior of refrigerators, stoves, microwaves, cabinets, and counter tops are to be cleaned. c 0 D. Weekly janitorial services (once weekly) to include: i. All glass partitions, doors, door handles and knobs, mirrors, interior windows, etc. to be a cleaned and/or polished. ii. Obvious scuffmarks shall be removed from resilient flooring. 0 iii. All door vents cleaned. iv. Water fountains are to be polished. V. Tile floors are to be damp or steam mopped. LO E. Monthly janitorial services to include: i. All high dusting (i.e. pictures, door frames, air vents, tops of book shelves, window blinds, etc.). 14 Packet Pg. 508 C.21.a ii. All walls dusted monthly. U) iii. All air conditioning vents, supply and return air grilles, cleaned. V. Additional Services: (Shall be performed once in every three (3) month period, and shall be included in the bidding price.) 0 i. Resilient Flooring shall be swept/dust mopped and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuffmarks or dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their original positions. a. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs - shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning, or shampooing. Carpet cleaning methods and products are to be coordinated with the County's Representative. 06 �s a a e e U) e 0 cv cv LO V Packet Pg. 509 C.21.a 0 EXIHBIT "D" 0 0 CEILING TO FLOOR CLEANING PROPOSAL FOR ADDITIONAL SERVICES AT THE MARATHON PUBLIC DEFENDER OFFICE BUILDING 06 0 Lo Packet Pg. 510 C.21.a U) 0 to L CLEANING a Benefit 0 : 0 a� e f� 4� 4� Monroe County Public Works 06 Facilities Maintenance Contract Monitor 3583 S. Roosevelt Blvd. Key West, FL 33040 Upper Keys and Marathon Janitorialices E Public Defender's Office 0 Ceiling to Floor Cleaning,Inc.., 2003 Mears Parkway E Margate, F133063 Contact: Aisha Styles,Chief Executive Officer Email; Info@ctfcleaning.com Office: 954-662-2735 Fax: 954-391-5088 cv cv eO 4j Packet Pg. 511 C.21.a CEILING;?FLOOR CLEANING 0 d? 95r, April 21,2019 Monroe County Public Works Facilities Maintenance Contract Monitor 3583 S.Roosevelt Blvd. 0 0 Key West,FL 33040 0 Upper Keys and Marathon Janitorial Services Attention Contracting: 0 Ceiling to Floor Cleaning,Inc.is pleased to have the opportunity to respond to your request for quote to add The Public Defender's Office to our current contract for the Upper Keys and Marathon Janitorial Servlces. Ceiling to Floor Cleaning, Inc.is a full-service janitorial cleaning company with innovative technology,state-of-the-art equipment and an extensive knowledge 0 base in the industry. By allowing us to take care of all your janitorial cleaning needs,the Janitorial Services at The State Attorne 's Office will be maintained b y y professional staff members that will go above and beyond to ensure your facility always look its'best. Our 06 dedicated executive management team has your best interest in mind and are committed to making sure each of your facility is clean and properly maintained. as 1 In addition to thoroughly trained staff members,our management staff wants to make sureCL you have a continued professional working relationship with Ceiling to Floor Cleaning,Inc. CL We are always available to answer any questions you may have regarding our custom- tailored cleaning. Our addition of janitorial services the will be provided to The Public as Defender's Office is being quoted to you at a rate of$450.00/per month(which includes all pjpment and su r�lesl. 0 Thank you in advance for the opportunity to provide you with a quote for Janitorial Services at The Public Defender's Office. We hope the enclosed information will help your decision- making process. if you have any questions and/or concerns, please do not hesitate in asking. c Sincerely, 0 President/CEO LO c E 0,0 V�orays Nd6voy u1v%cx@rile III 065 c� Packet Pg. 512 C.21.a U) CL CL CEILING t4OR CLEANING o d<�rP �i�9gry ro.�rr� Qo=rft History and EgRigrience Ceiling to Floor Cleaning,Inc. is a rapidly growing business originating in South Florida in 2013. With over 60 employees(part-time,full-time and per-diem),we effectively provide quality janitorial cleaning and event cleaning services throughout Southeast Florida. We specialize in commercial,residential properties,city/county/state/governmental municipality custodial services.Ceiling to Floor Cleaning,Inc. uses state-of-art cleaning systems and equipment that consistently allows us to provide excellent quality service. 0 We have a proven record of accomplishment with multi-site city and government municipalities and private sector clients throughout Southeast Florida. As technology continually changes and advances,we can adapt to them as deemed necessary. We are constantly upgrading our systems and products to comply in every respect with today's ever `@ changing market. Our well-experienced managers have the adaptability to improve practices and find efficiencies for our customers in the realm of supply management, product cost and inventory control. Ceiling to Floor Cleaning,Inc.develops and implements a janitorial workforce and systems to provide our clientele with top notch services. We do this by recruiting and training industry-focused personnel and providing them with solid executive management, efficient and proper tools,engineered systems and standardized products. Keeping in mind the vast knowledge,experience and quallf€cations of our firm,Ceiling to 06 Floor Cleaning, Inc.is a well-rounded organization that can meet all your facility U) requirements. � Ceiling to Floor Cleaning, Inc. has staff members with more than 15 years of experience CL aCL s working in the janitorial cleaning industry. Our qualifications have enabled us to serve a wide array of facilities and organizations. We have extensive experience ranging from entities such as multi-site contracts for Broward County,City of Fort Lauderdale,norlda Keys E Marathon International Airport,City of Hollywood Parks and Recreation Division, CQwn of Jupiter,City of Pembroke Pines, private learning institutions and medical facilities.This also includes the complexities of surgical centers and large social venues such as NASCAR,Food o and Wine Festivals.Caribbean Festivals and Miami's Ultra Music Festival at Bay Front Park (byA�blch%Lffl ernoknrees wete provided based on the event sizel. Several of our current projects demand the highest level of compliance to OSHA standards,as well as"Green Seal" environmental standards for cleaning. For example,the eye surgery center that we maintain; requires the most demanding standards of cleanliness along with specialized knowledge of handling blood-borne pathogen contaminants and knowledge of JAHCO Regulatory Standards. 0 cv cv eO CD Packet Pg. 513 CL CL CEILING c FLOO R M CLEANING 0 Full Range of Services .2 Ceiling to Floor Cleaning,Inc. understands the importance of professional appearance and cleanliness. When you contract with Ceiling to Floor Cleaning,Inc.,you will see a dramatic difference in the appearance of your facility from the first day of service. Consistent 'a satisfaction is the reason for our success and that consistency serves as the foundation for our company. 0 First,we meet with you to discuss your cleaning preferences and expectations. We will then U_ custom tailor an affordable cleaning program based on your input to satisfy your specific 0 requirements. Our professional staff uses the latest state-of-the-aft equipment and is trained to provide any and all the following services at your request: Special Event Cleaning Services Parking Lot Clean ing/Maintenance 0 Debris/Trash Removal ee Exterior Pressure Washing 06 U) eo Commercial Parking Garages/Parking Lots Cl�zaning Services as Carpet Cleaning/Spotting CL CL 4- General/Specialized Office Cleaning M Restroom Sanitizing E Wash and Sanitize Waste Receptacles ❖ 0 Emergency Cleaning(Floods&Water Damages) ❖ Glass/Window Cleaning E ie Floor Care:Tile/Grout Cleaning and Floor Stripping&Refinishing 0 ❖ E Wood Floor/Wood Laminate Care 0 Supply/Inventory Management Security Lock-up cv cv LO Q E A-03 AAeas 11:�allvo,ay /Aarga�e '13Xb5 Office P' 4 662,2735 Packet Pg. 514 C.21.a 40 4 CEILINGt�FLOOR CLEANING o TQQWEOUIPMENT The following is a list of the working tools and equipment provided,depending upon the type of service rendered: Color-Coded Mlcrofiber Cleaning System Dust Mops Katvac No Touch System Carpet Cleaning Machines Rubbermaid Pulse System DVAC One-Pass System Floor Refinishing Machines Rubbermaid Hygiene System Auto Scrubbers Tile&Grout Machines RotoVac 360 Machine o Backpack Blowers Commercial Brooms Hand-geld Blowers Safety Vests Waxes Carpet Sweepers c Squeegees Trash Grabbers Disinfectants/Sanitizers a Vacuum Cleaners Wiping Cloths Metal Polish t3 Floor Dressings Wet Mops Gloves/Goggles/P.P.E. Dust Cloth Floor Machines 3M TWh&NBI%gom Microfiber Mops Green Machine Street Sweeper E Shown below are snapshots of some of the essential equipment used by Ceiling to Floor Cleaning,Inc.in our routine janitorial cleaning services. I � 06 I U) CL CL E % oa ProTeam Super Coach Rubbermaid HYGEN Svstem RotoVac 360XL Backpack Vacuum Cleaner Hygienic Mopping& Carpet Cleaner Water Filtration System 0 cv cv LO c Packet Pg. 515 U) CL CL CEILIG141.0013 M CLEANING 0 Upper Keys Janitorial Services(rhe State Attorney's Offlce}Project Plan .2 Dan of the Week 2 days per week The Public Defender's Office: (L 2 days per week between(8:00arn and 5:00pm) 'a'a ..Hours of Operation Number of Staff Members I employee 0 Pro-Team HEPPA Filtration Vacuums u- Kaivac No Touch Cleaning System 0 a`or ui ment(available if appl.) Rubbermaid H)giene Clean Water S tem We would keep all necessary equipment in the StoraLe storaLe areas. We will spend the first 30 days meeting regularly with the liaisons of each Individual location ensuring standardization methods are in place to exercise a smooth and orderly new vendor/new facility transition. In addition,our experience will allow us to implement the 0 following transitional approach: A" The assignment of a site supervisor and most appropriate and knowledgeable staff to support and effectively implement all start-up 06 functions and cleaning assignments. U) Schedule pre-start meetings with designated facility liaisons of the Monroe County Facilities and Maintenance Department. to ensure all concerns are proactively addressed and processes are CL initiated. CL M Maintain close communications with pertinent personnel regarding all transition efforts. Ensuring those individuals have access to telephone numbers and email addresses of Ceiling to Floor Cleaning, Inc.'s staff E members. Implement our cleaning checklists to include the development of employee schedules,assigned cleaning tasks, equipment set-up,quality control 0 measures and safety/security procedures. Ensure said checklists and schedules are posted in appropriate areas of facility. E > Conduct site orientations between CeHing to Floor Cleaning,Inc.supervisors and cleaning staff to clearly address the efficiency/full details of the scope E of services(one-on-one on-site training and expectations). > Conduct inspections of progress and receive feedback from the Monroe County Facilities and Maintenance Department to address areas of focus. 0 Conduct ongoing-periodic inspections of progress and receive feedback from the Monroe County Facilities and Maintenance Department. cv cv LO Q L E 20101 Man,��Icyllmcy �V,crqaia :133055 Cffice 954 662 2725 Packet Pg. 516 C.21.a CL CL CEILINGtflFLOAR CLEANING o Approach to Scope of Services 2 Please see that below are speck examples of three of the locations in the bid package that we will be performing an initial cleaning on to bring Into contract compliance within the first 30 days of the start of service. We will also communicate with property/facility managers regarding the most appropriate timeframes of performing any floor care maintenance. .� THE PUBUG DEFENDER'S OFFICE 4695 Overseas Highway Marathon, Fi 33050 Within the first 30 days of the start of service,Ceiling to Floor Cleaning,Inc.plans to perform a an initial cleaning to bring your facility into contract compliance. To ensure your facility t3 always looks its best,we will have one uniformed staff member on-site at your facility for the full term of the contract. Two days per week,this employee will clean this site between the a hours of 8:OOam and 5:OOpm(unless otherwise indicated by facility management). Within those first 30 days some of the specific tasks to be performed will include the following: E > High/low level dusting and cleaning throughout the entire facility. o Tops of cabinets/table-tops/table-bottoms In Kitchen/Break room,Lobby, Conference/Meeting Rooms and General Office areas will be dusted and cleaned. o All chairs,tops of door frames,door trims and picture frames will be dusted. 06 o Corners of ceilings,ceiling vents/returns,and fllr.;.or boards will be vacuumed U) to remove cob-webs. o Window sills, ledges/frames(internal),baseboards,shelving and light fixtures will be dusted and cleaned we CL o Trash can liners emptied and replaced in all areas of the facility. > Floor Care(Main library sections, Hallways,General Office Areas,Restrooms, Front Entry Area and K itchen/Brea k rooms) o Carpet will be cleaned Quarterly as oer SrggQgL5gffLM. 0 o Resilient Flooring shall be stripped and waxed rl as per Scope of Services. > Glass/Window Cleaning o o All internal glass partitions,doors,door handles and knobs, mirrors, interior windows shall be cleaned weekly or more often if needed. > Restroom Disinfecting ® All restrooms throughout the facility will be cleaned thoroughly with our Kaivac No Touch Cleaning System. This Hygienic Green Cleaning System from Kaivac removes greater than 99.9%of targeted bacteria in restrooms. o All supplies shall be replenished (paper products,soap,etc.) ➢ Water Fou6tains o All water fountains shall be cleaned daily. o All water fountains shall be polished as needed. > Meeting Room o Government Center Meeting Room will be cleaned daily, including podium, Q desks,dais, kitchenette,view glass and tables. 20013 f0em Il�cdvwrqj, ?Vuu viII e,ill-130651 i35 Packet Pg. 517 C.21.b FIRST AMENDMENT TO AGREEMENT FOR UPPER KEYS AND MARATHON JANITORIAL SERVICES MONROE COUNTY, FLORIDA This First Amendment to Agreement is made and entered into this 17th day of April, 2019, between MONROE COUNTY, FLORIDA ("COUNTY"), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, and Ceiling to Floor Cleaning, Inc., a Florida Profit Corporation, authorized to do business in the State of Florida, ("CONTRACTOR"), whose principal address is 2732 NW 15`h Court, Fort Lauderdale, Florida 33311, and whose physical address for purposes of this Agreement is 2003 NW 55" Avenue, Margate, Florida 33063. WHEREAS, on February 20, 2019, the parties entered into the Agreement for the CONTRACTOR to provide janitorial services for facilities in the Upper Keys and Marathon ("Original Agreement"); and WHEREAS, COUNTY desires to provide janitorial services for the Roth Building in Tavernier, and the State Attorney's Office in Marathon, Florida: and WHEREAS, CONTRACTOR desires and is able to provide janitorial services to the Roth Building, Tavernier, and the State Attorney's Office in Marathon, Florida: and 0 WHEREAS, this First Amendment serves to amend the Agreement to incorporate and include the CONTRACTOR's scope of services to be provided at the Roth Building, Tavernier, and at the State Attorney's Office in Marathon, Florida: and �? WHEREAS, the parties have found the Original Agreement to be mutually beneficial; and a WHEREAS, the parties find that it would be mutually beneficial to enter into this First Amendment to the Original Agreement for additional janitorial services; NOW, THEREFORE, IN CONSIDERATION of the mutual promises and covenants set forth below, the parties agree to amend the Agreement as follows: 1. Paragraph 2 of the Original Agreement, SCOPE OF THE WORK, shall be amended to incorporate and include additional janitorial services to be performed by the CONTRACTOR at the Roth Building in Tavernier, and the State Attorney's Office in Marathon, Florida, as reflected on Exhibit E "A-Revised", which is attached hereto and made a part hereof. Therefore, Paragraph 2, SCOPE OF 2 WORK, of the Original Agreement is hereby revised to read as follows: 2. SCOPE OF WORK U) The Scope of Work shall include, but not be limited to, all work and 1 or services shown and listed in Exhibit "A-Revised", which is attached hereto and made a part hereof. The Contractor is required to provide a complete job as contemplated by this Scope of Work. The Contractor shall furnish all labor, supervision, materials, power, tools, equipment, supplies, permits, if any are necessary, and any other means of construction or work necessary or proper for performing and completing the Scope of Work, unless otherwise specifically stated. I Packet Pg. 518 C.21.b See Exhibit"A-Revised" 2. Paragraph 5, PAYMENTS TO CONTRACTOR, of the Original Agreement, is hereby revised to read as follows: 5. PAYMENTS TO CONTRACTOR U) A. County's performance and obligation to pay under this agreement, is contingent upon an e annual appropriation by the Board of County Commissioners. County shall pay in a� accordance with the Florida Local Government Prompt Payment Act; payment will be made after delivery and inspection by County and upon submission of a proper invoice by Contractor. B. The County shall pay to the Contractor for the faithful performance of said services on a per month in arrears basis for each of twelve (12) months. The Contractor shall invoice Monroe 2 County Facilities Maintenance monthly for janitorial services performed under the Specifications contained herein. The total Contract amount shall be Twenty-one Thousand a. and 00/100 ($ 21,000.00) Dollars per month, which includes the additional janitorial services for the Roth Building, in the amount of Eight Hundred Fifty and 00/100 ($850.00) Dollars per month as shown on Contractor's proposal attached hereto as Exhibit "B", and includes the additional janitorial services for the Marathon State Attorney Office, in the amount of Six Hundred Fifty and 00/100 ($650.00) Dollars per month as shown on Contractor's proposal attached hereto as Exhibit"C", which all are incorporated herein and made a part hereof. ° �s C. TERM OF AGREEMENT This Agreement shall commence on March 1, 2019, and ends upon February 29, 2020, unless terminated earlier under paragraph 19 of this Agreement. The janitorial services provided by the Contractor for the Roth Building and the Marathon State Attorney's Office, however, shall commence on May 1, 2019, and ends upon February 29,2020. The County shall have the option to renew this Agreement for up to an additional four (4) one-year periods at terms and conditions mutually agreeable to the parties, exercisable upon written notice given at least thirty (30) days prior to the end of the initial term. Unless the context clearly indicates otherwise, references to the"term" of this Agreement shall mean the initial term of one (1) year. The Contract amount may be adjusted annually in accordance with the percentage change 2 in the U.S. Department of Commerce Consumer Price Index (CPI-U) for all Urban Consumers as reported by the U.S. Bureau of Labor Statistics and shall be based upon the CPI-U computation at December 31 of the previous year. U) (REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] 2 Packet Pg. 519 r- 0 IN WITNESS WHEREOF, each party has caused this Agreement to be executed by its duly authorized representative. (SEAL) BOARD OF COUNTY COMMISSIONERS Attest: KEVIN MADOK,CLERK OF MONROE COUNTY,FLORIDA 0 By: By: Deputy Clerk Mayor Date:-- Date: .2 Witnesses for CONTRACTOR: CONTRACTOR: 0 CEILINQ TO FLOOR CLEANING, INC. U- 0 Signature of person authorized to Signature legally bind C rpor,atiqn Date: 0 j �o ate Name Print Name and Title 0 aMi) 1(tSPA Address, Signature Date Print Name Telephone Number E E MoNpOE COUNW ATrOFINEY'Si OFFICE U) f T- _C4DrEJP)AS PATRICK EASLES M&STANT COU DATE E 3 Packet Pg. 520 C.21.b EXHIBIT "A-Revised" SPECIFICATIONS: A. Facility Security a) Arrangements as to accessing the facilities will be coordinated through the County's Representative. Issuance of necessary keys and other procedures will be arranged after award of contract. Written confirmation of receipt of keys shall be signed by the Contractor. The Contractor shall be responsible for which employees shall be assigned keys and the return of all keys immediately upon termination of the contract. Contractor shall report immediately any loss or misuse. In the event keys are not returned and/or duplication of keys, rekeying of locks, or lock replacement is required because of Contractor's loss or misuse, a Contractor shall promptly reimburse the County for any incurred cost. Contractor .2 will not be allowed to duplicate keys. a. b) The Contractor shall insure all exterior doors are locked while they are servicing the building and upon their departure. All doors found locked should be left locked. Security of the building shall be the responsibility of the Contractor during the designated cleaning service. Absolutely no one other than authorized personnel can be in the facility after regular business hours. This includes relatives, friends, etc. Contractor is to lock all doors as directed and turn off lights except those designated by the County's Representative to be left on. c) The Contractor shall report any problems regarding open doors and/or vandalism to the Facilities Maintenance Department, telephone (305) 292-4431 or (305) 292-4436. B. The Contractor shall provide all supplies necessary for the cleaning performance of his/her work under the contract. All supplies, including but not limited to, hand soap, paper towels, toilet paper, trash can liners, and Safety Data Sheets for all supplies, shall be supplied by the Contractor. Restrooms are equipped with the Bay West or Renown toilet paper dispensers. Soap and paper towel dispensers are Renown. The County can supply additional dispensers of like kind as needed. The Contractor shall use enzyme base cleaning supplies. The Contractor shall maintain stock in each facility in an amount sufficient to last through the next cleaning day. E C. Contractor agrees to use and provide documentation for whole-building cleaning and maintenance practices, using: a) Sustainable cleaning chemicals (enzyme based) that meet the requirements of U) Ir- Green Seal's GS-37 and/or EPA's Design for Environment program. b) Micro-fiber wipes, dust cloths and dust mops in place of paper wipes, andIq where paper products are used, including hand towels, use of products .. that contain at least 30% recycled content and are recyclable. c) Floor care products (finishers and sealers) shall be durable and slip resistant and the finish shall be free of zinc (metal-free) or shall meet the requirements 4 Packet Pg. 521 C.21.b of Green Seal's GS-40 and/or Environmental Choices CCD- 47 and/or EPA's Design for the Environment program. d) Carpet care products shall meet the requirements of GS-37 and/or CCD-148 Proper training of Contractor's personnel in the hazards, use, maintenance, and disposal of cleaning chemicals, dispensing equipment, and packaging. e) Foam hand soaps that do not contain antimicrobial agents, except where required by health codes, and that meet Green Seal GS-41 A standard. f) Cleaning equipment that reduces impacts on the Indoor Environment. D. Supervision and Inspection of Work: 0 Sufficient supervisory personnel shall be provided and systematic inspection will be conducted by the Contractor to ensure that all services are properly performed, as specified. To ensure that any problems that may arise will be taken care of promptly, the Contractor a will maintain a twenty-four (24) hour telephone contact seven (7) days per week for the receipt of any complaints and/or addressing any issues. Random inspections shall be performed by County Representatives from the Facilities Maintenance Department administering the contracts. Deficiencies shall be corrected within -~ a twenty-four (24) hour period of notification to the Contractor. Failure of the contractor to correct such deficiencies shall result in a prorated deduction from the monthly invoice. 0 SCOPE OF WORK a Key Largo Library e Janitorial services will be six (6) days a week, Monday through Saturday (excluding holidays), beginning after 6:00 p.m., and finishing no later than 9:30 a.m. (Library opening time). Wednesdays beginning after 8:00 p.m. and finishing no later than 9:30 a.m. (Library opening time). The Contractor e shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same for the Key Largo Library, located at Publix Shopping Center, Mile Marker 101.5, Key Largo, Florida, consisting of approximately 12,068 square feet. A. Restroom Sanitation shall include the following on a daily basis: i. All floors swept, loose dirt removed. ii. Wash and disinfect floor. iii. Stall partitions and walls damp cleaned. iv. All commodes, urinals, basins, and vanities shall be scoured and a disinfected. V. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed, and M disinfected. vii. All supplies shall be replaced (paper goods, soap, etc.). viii. All trash receptacles emptied and liners replaced. ix. All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. 5 Packet Pg. 522 C.21.b B. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished periodically. C. General Cleaning shall be completed daily, and should include the following: i. All tile floors are to be swept and mopped. ii. All door handles and knobs are to be cleaned and disinfected. iii. All furniture and furnishings to be dusted, including plants. iv. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. V. All trash receptacles emptied, and trash can liners replaced. vi. All upholstered furniture to be vacuumed. vii. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. a viii. All entry mats shall be lifted, swept/vacuumed/mopped and cleaned 2 underneath. Replace when floor is dry. D. Weekly janitorial services to include: i. All glass partitions, doors, mirrors, windows, etc. to be cleaned and/or polished. 0 ii. Obvious scuff marks shall be removed from resilient flooring. iii. All door vents cleaned. a� �s E. Monthly janitorial services to include: i. All high dusting (i.e. pictures, door frames, air vents/grills, tops of book shelves, 0 etc.) ii. All walls dusted monthly. iii. All air conditioning vents, supply and return air grilles, cleaned. F. Additional Services (Shall be performed once in every three (3) month period, and shall be included in the bidding price): i. Resilient Flooring shall be swept/dust mopped and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall,, including corners. The waxed floor shall present a clean appearance free from scuff marks or dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs - shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning, or shampooing. 6 Packet Pg. 523 C.21.b The Roth Building �Janitorial services will be five (5) days a week, Monday through Friday (excluding holidays), beginning at 7:30 a.m., and finishing no later than 9:30 a.m. The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same, for the following facility located at 50 High Point Road, Tavernier, Florida 33070, consisting of approximately 2,600 square feet of space. U) A. Restroom Sanitation shall include the following on a daily basis: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floor. iii. Stall partitions& walls damp cleaned. iv. All commodes, urinals, basins, and vanities shall be scoured and disinfected. V. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. vii. Mirrors shall be cleaned and polished. viii. All door handles shall be cleaned and disinfected. ix. All supplies shall be replenished (paper goods, soap, etc.). x. All trash receptacles emptied and liners replaced. xi. All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. a �s B. General Office Cleaning (two (2) times per week) i. Tile floors---dust mopped and/'or damp mopped. ii. Furniture and Furnishings - Dusted and spot cleaned. iii. Low ledges, sills, rails and baseboards dusted and spot cleaned. iv. Trash and recycle containers emptied and liners changed. V. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. Carpeting shall be spot cleaned. C. General Cleaning of Public Areas, Hallways, Meeting Rooms, Break Rooms, and Kitchens shall be completed daily, and are to include the following: 0 i. All Floors swept, loose dirt removed. ii. Wash and disinfect floors and spot cleaned. iii. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. iv. All door handles, exit devices, push plates, and pull plates shall be cleaned with a disinfectant wipe. v. All trash receptacles emptied, and trash can liners replaced. vi. All upholstered furniture to be vacuumed. vii. All carpeting and entry mats shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. 7 Packet Pg. 524 C.21.b viii. All entry mats shall be lifted, swept/vacuumed/mopped, and cleaned underneath. Replace when floor is dry. ix. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished periodically. X. Exterior of refrigerators, stoves, microwaves, cabinets, and counter tops are to be cleaned. U) D. Weekly janitorial services to include: i. All glass partitions, doors, door handles and knobs, mirrors, interior windows, etc. to be cleaned and/or polished. ii. Obvious scuffmarks shall be removed from resilient flooring. iii. All door vents cleaned. iv. Water fountains are to be polished. V. Tile floors are to be damp or steam mopped. E. Monthly janitorial services to include: i. All high dusting (i.e. pictures, door frames, air vents, tops of book shelves, window blinds, etc.). ii. All walls dusted monthly. e iii. All air conditioning vents, supply and return air grilles, cleaned. 0 F. Additional Services: (Shall be performed once in every three (3) month period, and shall be included in the bidding price.) i. Resilient Flooring shall be swept/dust mopped and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuffmarks or dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs - shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning, or shampooing. Carpet cleaning methods and products are to be coordinated with the County's Representative. E Islamorada Library Janitorial services will be five (5) days a week, Monday through Friday (excluding holidays), anytime between the hours of 8:00 p.m. on Tuesday, and 6:00 p.m. Monday, Wednesday, Thursday, and Friday, with completion before 9:30 a.m. The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same for the Islamorada Library, located at 2331 Overseas Highway, Islamorada, Florida, consisting of approximately 5,699 square feet. A. Restroom Sanitation shall include the following on a daily basis: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floor. iii. Stall partitions and walls damp cleaned. 8 Packet Pg. 525 C.21.b iv. All commodes, urinals, basins, and vanities shall be scoured and disinfected. V. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. vii. All supplies shall be replaced (paper goods, soap, etc.). viii. All trash receptacles emptied and liners replaced. ix. All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. B. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished periodically. 0 C. General Cleaning shall be completed daily, and should include the following: i. All the floors are to be dusted and mopped. ii. All door handles and knobs are to be cleaned and disinfected. iii. All furniture and furnishings to be dusted, including plants. 2 iv. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp a. cloth to reduce the amount of dust in the building. V. All trash receptacles emptied, and trash can liners replaced. vi. All upholstered furniture to be vacuumed. vii. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. All entry mats shall be lifted, swept/vacuumed/mopped, and cleaned underneath. Replace when floor is dry. a �s D. Weekly janitorial services to include: i. All glass partitions, doors, mirrors, windows, etc. to be cleaned and/or polished. ii. Obvious scuff marks shall be removed from resilient flooring. iii. All door vents cleaned. E. Monthly janitorial services to include: i. All high dusting (i.e. pictures, door frames, air vents, tops of book shelves, etc.) ii. All walls dusted monthly. iii. All air conditioning vents, supply and return air grilles, cleaned. F. Additional Services: (Shall be performed once in every three (3) month period, and shall be included in the bidding price.) i. Resilient Flooring shall be swept/dust mopped, and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuff marks or dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon E completion of dry cleaning, steam cleaning, or shampooing. 4 Packet Pg. 526 C.21.b Marathon The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same, for the following facilities all located in Marathon, Florida 33050: U) ➢ George Dolezal Library, 3251 Overseas Highway, consisting of approximately 7,028 square feet. ➢ Marathon Courthouse, 3117 Overseas Highway, consisting of approximately 6,863 square feet. ➢ Marathon Government Center, 2798 Overseas Highway, consisting of approximately 23,500 square feet. ➢ Marathon Government Center Annex, 490 63`d Street, consisting of approximately 10,000 square feet. .2 ➢ Marathon Tax Collector, 3101 Overseas Highway, consisting of approximately 1,984 square feet. ➢ Marathon DMV, 3384 Overseas Highway, consisting of approximately 1,200 square feet. ➢ Marathon Clerk of the Court, 3117 Overseas Highway, consisting of approximately 1,600 square feet. 0 Marathon MCSO Substation, 3103 Overseas Highway, consisting of approximately 5,400 square feet. ➢ Marathon Senior Center, 33`d Street, Gulfside, consisting of approximately 2,250 square feet. Marathon Supervisor of Elections, 10015, 10005 Overseas Highway, consisting of approximately 2,139 square feet. Marathon State Attorney°s Office, 4695 Overseas Highway, consisting of approximately 1800 square feet. A. Restroom Sanitation shall include the following on a daily basis: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floor. E iii. Stall partitions & walls damp cleaned. iv. All commodes, urinals, basins, and vanities shall be scoured and disinfected. V. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. U) vii. Mirrors shall be cleaned and polished. viii. All door handles shall be cleaned and disinfected. ix. All supplies shall be replenished (paper goods, soap, etc.). x. All trash receptacles emptied and liners replaced. a xi. All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. 10 Packet Pg. 527 C.21.b r- B. General Office Cleaning (two (2) times per week) c i. Tile floors dust mopped and/or damp mopped. ii. Furniture and Furnishings -Dusted and spot cleaned. iii. Low ledges, sills, rails and baseboards dusted and spot cleaned. iv. Trash and recycle containers emptied and liners changed. V. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. Carpeting shall be spot cleaned. C. General Cleaning of Public Areas, Hallways, Meeting rooms, Break Rooms, and Kitchens shall be completed daily, and are to include the following: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floors and spot cleaned. 2 iii. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. a. iv. All door handles, exit devices, push plates, and pull plates shall be cleaned with a < disinfectant wipe. V. All trash receptacles emptied, and trash can liners replaced. - vi. All upholstered furniture to be vacuumed. c vii. All carpeting and entry mats shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. viii. All entry mats shall be Iifted, swepVvacuumed,/mopped, and cleaned underneath. Replace when floor is dry. 0 ix. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished periodically. X. Exterior of refrigerators, stoves, microwaves, cabinets, and counter tops are to be c cleaned. xi. Marathon Government Center Meeting Room shall be cleaned on a daily basis, including the dais and adjacent podium, desks, and tables. View glass for embedded CRT screens is to be cleaned and polished. D. Daily Elevator Maintenance (Marathon Government Center): E i. Clean and disinfect interior car walls, holding bars, and push buttons. ii. Vacuum and damp mop floor. iii. Vacuum door track. iv. Clean and polish interior and exterior of elevator doors. U) E. Weekly janitorial services to include: i. All glass partitions, doors, door handles and knobs, mirrors, interior windows, etc. to be cleaned and/or polished. ii. Obvious scuffmarks shall be removed from resilient flooring. iii. All door vents cleaned. iv. Water fountains are to be polished. li Packet Pg. 528 C.21.b V. Tile floors are to be damp or steam mopped. F. Monthly janitorial services to include: i. All high dusting (i.e. pictures, door frames, air vents, tops of book shelves, window blinds, etc.). ii. All walls dusted monthly. iii. All air conditioning vents, supply and return air grilles, cleaned. G. Additional Services: (Shall be performed once in every three (3) month period, and shall be included in the bidding price.) i. Resilient Flooring shall be swept/dust mopped and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including comers. The waxed floor shall present a clean appearance free from scuffmarks or dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their c, original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs - shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning, or shampooing. Carpet cleaning methods and products are to be coordinated with the County's Representative. H. Hours of Operation: �s i. Marathon Library - The Contractor shall furnish day porter janitorial service with one (1) evening building attendant on site. Janitorial services will be six (6) days a week, on the days the library is open (Monday, Tuesday, Thursday, Friday, and Saturday, excluding holidays), beginning at 4:30 p.m., and finishing at 7:30 p.m. cu Wednesday work will begin at 8:00 p.m. (only as long as it takes). ii. Marathon Courthouse ­ Five (5) days a week (Monday-Friday, excluding holidays) 7:40 a.m. and completed by 9:00 a.m. (For the heavier cleanings, Contractor will need to coordinate through the County Representative.) iii. Marathon Government Center Five (5) days a week (Monday-Friday, excluding holidays), anytime between the hours of 10:00 p.m. and completed by 7:45 a.m. It is imperative that trash from break rooms/kitchens be removed Friday at or after business hours. Through coordination with the County Representative and proper employee attire, service time can be adjusted to normal business hours, if desired. iv. Marathon Tax Collector Five (5) days a week (Monday-Friday, excluding holidays), U) anytime between the hours of 8:00 a.m. and complete by 5:00 p.m. (Preferred start M Ir- work time to be 8:00 a.m. to vacuum and be completed with that task by 8:30 a.m.), Ir- v. Marathon Clerk of the Court- Five (5) days a week(Monday-Friday, excluding holidays), anytime between the hours of 8:00 a.m. and completed by 5:00 p.m. E (Preferred start work time to be 8:00 a.m. to vacuum and be completed with that task by 8:30 a.m.). 12 Packet Pg. 529 C.21.b vi. Marathon Senior Center- Five (5) days a week (Monday-Friday, excluding holidays). Preferred evening access and additional once a month floor services to be coordinated with Owner. vii. Marathon Supervisor of Elections - Two (2) days a week, preferably Tuesday and Friday (excluding holidays), anytime between the hours of 8:30 a.m. and completed by 5:00 p.m. U) viii. Marathon MCSO Substation - Three (3) days a week, preferably Monday, Wednesday & Friday (excluding holidays), anytime between the hours of 8:00 a.m. and completed by 4:00 p.m. 0 ix.Marathon DMV - Three (3) days a week, preferably Monday, Wednesday & Friday (excluding holidays). Customer Restrooms - Anytime between the hours of 8:00 a.m. and completed by 4:30 p.m. Customer lobbies can only be mopped between 4:15 p.m. ,,,,- 5:00 p.m. All other lobby duties and all employee areas can be cleaned anytime between the hours of 9:00 a.m. and 4:15 p.m. 2 x. Marathon Government Center Annex, 490 63 d Street- - Five (5) days a week (Monday-Friday, excluding holidays), anytime between the hours of 6:00 p.m. and completed by 6:00 a.m. xi.Marathon State Attorney Building, 4695 Overseas Highway, --Two non-consecutive days a week (Monday through Friday, excluding holidays), anytime between the hours of 8:00 a.m. and completed by 5:00 p.m. a� �s The Marathon State Attorney Building Janitorial services will be two (2) non-consecutive days a week, Monday through Friday (excluding holidays), beginning at 8:00 a.m., and finishing no later than 5:00 p.m. r_ The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same, for the following facility located at 4695 Overseas Highway, Marathon, Florida 33050, consisting of approximately 1800 square feet of space. A. Restroom Sanitation shall include the following twice a week: i. All Floors swept, loose dirt removed. ii.Wash and disinfect floor. E iii.Stall partitions & walls damp cleaned. iv.All commodes, urinals, basins, and vanities shall be scoured and disinfected. v. All urinal traps shall be specially cleaned and disinfected. a vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. vii.Mirrors shall be cleaned and polished. viii..All door handles shall be cleaned and disinfected. ix.All supplies shall be replenished (paper goods, soap, etc.). x.All trash receptacles emptied and liners replaced. xi.All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. 13 Packet Pg. 530 C.21.b B. General Office Cleaning (two (2) times per week) i. Tile floors dust mopped and/or damp mopped. c ii. Furniture and Furnishings - Dusted and spot cleaned. iii. Low ledges, sills, rails and baseboards dusted and spot cleaned. iv. Trash and recycle containers emptied and liners changed. V. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. Carpeting shall be spot cleaned. C. General Cleaning of Public Areas, Hallways, Meeting rooms, Break Rooms, and Kitchens shall be completed twice a week, and are to include the following: LAll Floors swept, loose dirt removed. ii.Wash and disinfect floors and spot cleaned. iii.Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a .2 damp cloth to reduce the amount of dust in the building. iv.All door handles, exit devices, push plates, and pull plates shall be cleaned with a disinfectant wipe. .� v. All trash receptacles emptied, and trash can liners replaced. vi.All upholstered furniture to be vacuumed. 0 vii.All carpeting and entry mats shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. viii.All entry mats shall be lifted, swept/vacuumed/mopped, and cleaned underneath. Replace when floor is dry. ix.All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished periodically. x. Exterior of refrigerators, stoves, microwaves, cabinets, and counter tops are to be cleaned. D. Weekly janitorial services (once weekly) to include: i. All glass partitions, doors, door handles and knobs, mirrors, interior windows, etc. to be cleaned and/or polished. ii. Obvious scuffmarks shall be removed from resilient flooring. iii. All door vents cleaned. E iv. Water fountains are to be polished. V. Tile floors are to be damp or steam mopped. E. Monthly janitorial services to include: iv. All high dusting (i.e. pictures, door frames, air vents, tops of book shelves, window blinds, etc.). v. All walls dusted monthly. vi. All air conditioning vents, supply and return air grilles, cleaned. F. Additional Services: (Shall be performed once in every three (3) month period, and shall be included in the bidding price.) 14 Packet Pg. 531 C.21.b i. Resilient Flooring shall be swept/dust mopped and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuffmarks or dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs - shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning, or shampooing. Carpet cleaning methods and products are to be coordinated with the County's Representative. 0 0 a �s a a U) A , Packet Pg. 532 C.21.b r- 0 EXHIBIT "B" CEILING TO FLOOR CLEANING PROPOSAL FOR ADDITIONAL SERVICES AT THE ROTH BUILDING 0 0 a �s a a Packet Pg. 533 C.21.b r_ 0 CEILING t CLEANING 0 Benefit package prepared for: a 0 LL yawvYr b c a� aa� Monroe County Public Works Facilities Maintenance a c/o Purchasing Department Gato Building-Room 2-213 1100 Simonton Street e Key West, FI 33040 Upper Janitorial Services-The Roth Building Ceiling to Floor Cleaning, Inc. 2003 Mears Parkway E Margate,F!33063 Contact: Aisha Styles,Chief Executive Officer Email: lnfo@ctfcleaning.com Office: 954-662-273 5 Fax: 954-391-5088 U) Packet Pg. 534 C.21.b 0 CEILINGtP�FIOOR CLEANING av- ro U) March 26,2019 Monroe County Public Works Facilities Maintenance c/o Purchasing Department as Gato Building-Room 2-213 1100 Simonton Street Key West,FI 33040 Upper Keys and Marathon Janitorial Services Dear Purchasing Department: 0 n Ceiling to Floor Cleaning, Inc.is pleased to have the opportunity to respond to your request for quote to add The Roth Building to our current contract for the U n q g peer Keys and Marathon Janitorial Services. Ceiling to Floor Cleaning,Inc.Is a full-service Janitorial cleaning company icm m with innovative technology,state-of-the-art equipment and an extensive knowledge-base in the industry. By allowing us to take care of all your janitorial cleaning needs,the Janitoria Services at the Roth Building will be maintained by professionaf staff members that will go above and beyond to ensure your facility always look its'best. Our dedicated executive management team has your best Interest In mind and are committed to making sure each of your facility is clean and properly maintained. In addition to thoroughly trained staff members,our management staff wants to make sure you have a continued professional working relationship with Ceiling to Floor Cleaning, Inc. We are always available to answer any questions you may have regarding our custom- tailored cleaning. Our addition of janitorial services the will be provided to the Roth Building Is being quoted to you at a rate of 850.00/per month(which Includes all equipment and supplies). Thank you in advance for the opportunity to provide you with a quote for Janitorial Services at the Roth Building. We hope the enclosed information will help your decision-making process, E If you have any questions and/or concerns,please do not hesitate in asking. Sincerely, � ,4 President/CEO 2003 Mears Parkway.Margaie FI 33065 Office.1954)662-2735 Z' Packet Pg. 535 C.21.b 0 CEILINGtsl CLEANING .�aqs 4, e ce Ceiling to Floor Cleaning, Inc.is a rapidly growing business originating in South Florida inCL 2013. With over 50 employees(part-time,full-time and per-diem),we effectively provide quality janitorial cleaning and event cleaning services throughout Southeast Florida. We specialize in commercial,residential properties,city/county/state/governmental municipality custodial services.Ceiling to Floor Cleaning, Inc.uses state-of-art cleaning systems and equipment that consistently allows us to provide excellent quality service. We have a proven record of accomplishment with multi-site city and government municipalities and private sector clients throughout Southeast Florida. As technology continually changes and advances,we can adapt to them as deemed necessary. We are constantly upgrading our systems and products to comply in every respect with today's ever- changing market. Our well-experienced managers have the adaptability to improve practices and find efficiencies for our customers in the realm of supply management,product cost and inventory control. Ceiling to Floor Cleaning, Inc.develops and implements a janitorial o 0 workforce and systems to provide our clientele with top-notch services. We do this by recruiting and training industry-focused personae"and providing them with solid executive management,efficient and proper tools,engineered systems and standardized products. Keeping in mind the vast knowledge,experience and qualifications of our firm,Ceiling to Floor Cleaning, Inc. is a well-rounded organization that can meet all your facility requirements. Ceiling to Floor Cleaning, Inc.has staff members with more than 15 years of experience working in the Janitorial cleaning industry. Our qualifGcations have enabled us to serve a wide array of facilities and organizations. We have extensive experience ranging from entities such as multi-site contracts for Broward County,City of Fort Lauderdale,Florida Keys Marathon International Airport,City of Hollywood Parks and Recreation Division,Town of Jupiter,City of Pembroke Pines,private learning institutions and medical facilities.This also includes the complexities of surgical centers and large social venues such as NASCAR,Food and Wine Festivals.Caribbean Festivals and Miami's Ultra Music Festival at Bay Front Park [*which 5 emDl ®_Were vid ba on the nts 4 Several of our current E projects demand the highest level of compliance to OSHA standards,as well as"Green Seal" environmental standards for cleaning. For example,the eye surgery center that we maintain; requires the most demanding standards of cleanliness anong with specialized knowledge of handling blood-borne pathogen contaminants and knowledge of JAHCO regulatory Standards. U) A Wry III 2003 Mears Pakway Margak FI 33065 Off,ce 054 662•2735 Packet Pg. 536 r_ 0 4t CEILING\to�FLOOR CLEANING -9r' &N. U) Full Range of Services Ceiling to Floor Cleaning, Inc. understands the Importance of professional appearance and CL cleanliness. When you contract with Ceiling to Floor Cleaning,Inc.,you will see a dramatic 0 difference in the appearance of your facility from the first day of service. Consistent satisfaction is the reason for our success and that consistency serves as the foundation for our company. First,we meet with you to discuss your cleaning preferences and expectations. We will then custom-tailor an affordable cleaning program based on your input to satisfy your specific .2 requirements. Our professional staff uses the latest state-of-the-art equipment and is trained to provide any and all the following services al your request: 0 Special Event Cleaning Services U_ 0 Parking Lot Cleaning/Maintenance Debris/Trash Removal O ❖ Exterior Pressure Washing -'e Commercial Parking Garages/Parking Lots Cleaning Services Carpet Cleaning/Spotting 0 v- General/Specialized Office Cleaning Restroom Sanitizing Wash and Sanitize Waste Receptacles e Emergency Cleaning(Floods&Water Damages) E Glass/Window Cleaning Floor Care:Tile/Grout Cleaning and Floor Stripping&Refinishing ❖ Wood Floor/Wood Laminate Care ❖ E Supply/Inventory Management U) ❖ Security Lock-up E 2003 Mears Pcwkwoy,MaWte,F 33065 Office(954 662-2735 Z" Packet Pg. 537 C.21.b r_ 0 CEILINGOFLOOR CLEANING TOQLS/EOUIPMENT CL The following is a list of the working tools and equipment provided,depending upon the type of service rendered: Color-Coded Microfiber Cleaning System Dust Mops Kaivac No Touch System Carpet Cleaning Machines Rubbermaid Pulse System DVAC One-Pass System Floor Refinishing Machines Rubbermaid Hygiene System Auto Scrubbers Tile&Grout Machines RotoVac 360 Machine Backpack Blowers Commercial Brooms Hand-held Blowers Safety Vests Waxes Carpet Sweepers Squeegees Trash Grabbers Disinfectants/Sanitizers Vacuum Cleaners Wiping Cloths Metal Polish Floor Dressings Wet Mops Gloves/Goggles/P.P.E. Dust Cloth Floor Machines 3M Twist-N-17111%Stem Microfiber Mops Green Machine Street Sweeper Shown below are snapshots of some of the essential equipment used by Ceiling to Floor 0 Cleaning, Inc. in our routine janitorial cleaning services. E a a aE <,a I, I E ra° "' er Coach Rubberanaid HYGEN S stem otoVac 60 Backpack Vacuum Cleaner Hygienic Mopping& Carpet Cleaner Water Filtration System U) 2003 Mears Parkway,Mwrrple,R 33065 � � Off m 1954)662 273 Packet Pg. 538 0 40k CEILING 1C FLOOR CLEANING Upper Keys Janitorial Services(Roth Building)-Project Plan ............................ Da s of the Week .................................................................. CL _MqLda CL A�-Friqay . ............................ :D "rhe Roth Building: 0 Monday-Friday(T:30am-9:30am) _I!OqT 2!..gperation Operation ................................................................................................... Number of Staff Members _1RaLAoyee_ ................................................. I Oro-Team HEPPA Filtration Vacuums Rubbermaid DVAC Kaivac No Touch Cleaning System .2 Me or Equipment(available if anril.) Rubbermaid Hvviene C'-- Water stem - We woi.Ad keep all necessary equipment in the IL Stora Matho 9f QRgmt[m 0 u- We will spend the first 30 days meeting regularly with the liaisons of each Individual location 0 ensuring standardization methods are in place to exercise a smooth and orderly new vendor/new facility transition. In addition,our experience will allow us to implement the S folHowingtransftional approach: The assignment of a site supervisor and most appropriate and knowledgeable staff to support and effectively implement all start-up functions and cleaning assignments. Schedule pre-start meetings with designated facility liaisons of the Monroe County Facilities and Maintenance Department. to ensure all concerns are proactively addressed and processes are 0 initiated. ;o Maintain close communications with pertinent personnel regarding all transition efforts. Ensuring those Individuals have access to telephone numbers and email addresses of Ceiling to Floor Cleaning, Inc.'s staff members. Implement our cleaning checklists to include the development of employee schedules,assigned cleaning tasks,equipment set-up,quality control measures and safety/security procedures, E Ensure said checklists and schedules are posted in appropriate areas of facility. Conduct site orientations between Ceiling to Floor Cleaning,Inc.supervisors < and cleaning staff to clearly address the efficiency/full details of the scope of services(one-on-one on-site training and expectations). E Conduct inspections of progress and receive feedback from the Monroe County Facilities and Maintenance Department to address areas of focus. U) Conduct ongoing-periodic inspections of progress and receive feedback from the Monroe County Facilities and Maintenance Department. E 2003 Mears Parkway,MaVate,I 33065 A, Office:0541662-2735 Packet Pg. 539 0 CEILING -rFL CLEANING sr,' U) ApaMaghjQ3mptff_Se ndM CL Please see that below are specific examples of three of the locations In the bid package that CL we will be performing an Initial cleaning on to bring unto contract compliance within the first 0 30 days of the start of service. We will also communicate with property/facility managers regarding the most appropriate timeframes of performing any floor care maintenance. THE RPIH BUIL DING Within the first 30 days of the start of service,Ceiling to Floor Cleaning, Inc. plans to perform .2 .0 an Initial cleaning to bring your facility into contract compliance. To ensure your facility QL always looks its best,we will have one uniformed staff member on-site at your facility for the full term of the contract. Monday-Friday,this employee will be on-site between 7:30am- 9:30am(unless otherwise indicated by facility management). Within those first 30 days some of the specific tasks to be performed wP include the following: 0 u_ High/low lever dusting and cleaning throughout the entire facility. 0 • Tops of cabinets/table.tops/table-bottoms in Kitchen/Break room, Lobby, Conference/Meeting Rooms and General Office areas will be dusted and cleaned. • AA chairs,tops of door frames,door trims and picture frames will be dusted. • Corners of ceilings,ceiling vents/returns,and floor-boards will be vacuumed to remove cob-webs. • Window sills, ledges/frames(internal),baseboards,shelving and light fixtures 0 will be dusted and cleaned weekly. o ' Trash can liners emptied and replaced In all areas of the facility. Floor Care(Main library sections, Hallways,General Office Areas,Restrooms, Front 0 Entry Area and Kitchen/Breakrooms) o Carpet will be cleaned gut rlvas Der Scl;Uwof ices. o Resilient Flooring shall be stripped and waxed auarterly as per Scope of Services. > Glass/Window Cleaning o All internal glass partitions, doors,door handles and knobs, mirrors, Interior windows shall be cleaned weekly or more often if needed. > Restroom Disinfecting E o All restrooms throughout the facility will be cleaned thoroughly with our 0 Kalvac No Touch Cleaning System. This Hygienic Green Cleaning System from Kaivac removes greater than 99.9%of targeted bacteria in restrooms. o All supplies shall be replenished(paper products,soap, etc.) > Water Fountains • All water fountains shall be cleaned daily. E • All water fountains shall be polished as needed. U) > Meeting Room o Government Center Meeting Room will be cleaned daily, including podium, desks,dais, kitchenette,view glass and tables. E 2003 Mears Parkway Margate,Fl 33065 OHice,(954)662-2735 J Packet Pg. 540 C.21.b 0 M if!z M A .2 47; w ° e � 00 Lb al L� a ° I w r r � M gSI f ��a���.� � ��p' t I��f � rw�^�•rrra�iararr.�� f� 6[6 r i w n _ urt JIN� rr q�31 s� ° M., Row s m ew Wow a ft*ndwow,4 am Ta The B Iq ¢a I{tFW>yltG4�m B Kry.l�laB at ` m a os tall �uadu u Idners Packet Pg. 541 C.21.b r- 0 EXHIBIT "C" CEILING TO FLOOR CLEANING PROPOSAL FOR ADDITIONAL SERVICES AT THE MARATHON STATE ATTORNEY OFFICE BUILDING 0 0 a �s a a Packet Pg. 542 C.21.b r- 0 40 CEILING 4l. CLEANING 0 Benefit package prepared for: a ti 0 a Monroe County Public Works Facilities Maintenance Contract Monitor 3583 S. Roosevelt Blvd. Key West, FL 33040 Upper Keys and Marathon Janitorial Services State Attorney's Office (Marathon) Ceiling to Floor Cleaning, Inc. E 2003 Mears Parkway Margate, FI 33063 Contact: Aisha Styles, Chief Executive Officer Email: Info@ctfcleaning.com Office: 954-662-2735 Fax: 954-391-5088 Packet Pg. 543 C.21.b 0 CEILING t I-LOO CLEANING .9'9's�a U) CL April 2, 2019 CL 0 Monroe County Public Works Facilities Maintenance Contract Monitor 3583 S. Roosevelt Blvd. Key West, FL 33040 Upper Keys and Marathon Janitorial Services Attention Contracting: 0 0 Ceiling to Floor Cleaning, Inc. is pleased to have the opportunity to respond to your request for quote to add The State Attorney's Office to our current contract for the Upper Keys and Marathon Janitorial Services. Ceiling to Floor Cleaning, Inc. is a full-service janitorial cleaning company with innovative technology,state-of-the-art equipment and an extensive knowledge,, base in the industry. By allowing us to take care of all your janitorial cleaning needs,the Janitorial Services at The State Attorney's Office will be maintained by professional staff members that will go above and beyond to ensure your facility always look its' best. Our dedicated executive management team has your best interest in mind and are committed to making sure each of your facility is clean and properly maintained. In addition to thoroughly trained staff members,our management staff wants to make sure you have a continued professional working relationship with Ceiling to Floor Cleaning, Inc. We are always available to answer any questions you may have regarding our custom- tailored cleaning. Our addition ofjanftorial services the will be provided to The State Attomey's Offlce is being quoted to you at a rate of$ 50.00/ r month(which Includes all equipment and su li ). Thank you in advance for the opportunity to provide you with a quote for Janitorial Services at E The State Attorney's Office. We hope the enclosed information will help your decision-making process. if you have any questions and/or concerns, please do not hesitate in asking. Sincerely, U) President/CEO 21003 Mimrs IP okwoy,Margate A 33(Ya,5 C[Hie(9541662-2735 Packet Pg. 544 C.21.b 0 CEILINGt4FLOOR CLEANING Corporate History and �xnerience Ceiling to Floor Cleaning, Inc.is a rapidly growing business originating in South Florida in CL CL 2013. With over 60 employees(part-time,full-time and per-diem),we effectively provide quality janitorial cleaning and event cleaning services throughout Southeast Florida. We specialize in commercial, residential properties,city/county/state/governmental municipality custodial services.Ceiling to Floor Cleaning, Inc. uses state-of-art cleaning systems and equipment that consistently allows us to provide excellent quality service. We have a proven record of accomplishment with multi-site city and government municipalities and private sector clients throughout Southeast Florida. As technology continually changes and advances,we can adapt to them as deemed necessary. We are constantly upgrading our systems and products to comply in every respect with today's ever- .� changing market. Our well-experienced managers have the adaptability to improve practices and find efficiencies for our customers in the realm of supply management, product cost and inventory control. Ceiling to Floor Cleaning, Inc.develops and implements a janitorial o workforce and systems to provide our clientele with top-notch services. We do this by recruiting and training industry-focused personnel and providing them with solid executive a management, efficient and proper tools, engineered systems and standardized products. Keeping in mind the vast knowledge,experience and qualifications of our firm,Ceiling to Floor Cleaning, Inc.is a well-rounded organization that can meet all your facility requirements. Ceiling to Floor Cleaning, Inc. has staff members with more than 15 years of experience working in the janitorial cleaning industry. Our qualifications have enabled us to serve a wide array of facilities and organizations. We have extensive experience ranging from entities such as multi-site contracts for Broward County,City of Fort Lauderdale, Florida Keys Marathon International Airport,City of Hollywood Parks and Recreation Division,Town of Jupiter,City of Pembroke Pines, private learning institutions and medical facilities.This also includes the complexities of surgical centers and large social venues such as NASCAR, Food and Wine Festivals.Caribbean Festivals and Miami's Ultra Music Festival at Bay Front Park mwlwes were iomylded based on the mmIritsizel Several of our current projects demand the highest level of compliance to OSHA standards,as well as "Green Seal" environmental standards for cleaning. For example,the eye surgery center that we maintain; requires the most demanding standards of cleanliness atong with specialized knowledge of handling blood-borne pathogen contaminants and knowledge of JAHCO Regulatory Standards. 2003 Mecn Parkway Morga�e A 331&: Office.(9541662 11:' Packet Pg. 545 C.21.b 0 CEILIt®FLO OR CLEANING 95s ra U) Full Range_o Lees Ceiling to Floor Cleaning, Inc. understands the importance of professional appearance andCL cleanliness. When you contract with Ceiling to Floor Cleaning, Inc.,you will see a dramatic difference in the appearance of your facility from the first day of service. Consistent satisfaction is the reason for our success and that consistency serves as the foundation for our company. First, we meet with you to discuss your cleaning preferences and expectations. We will then custom-tailor an affordable cleaning program based on your input to satisfy your specific 2 requirements. Our professional staff uses the latest state-of-the-art equipment and is trained to provide any and all the following services at your request: •:• Special Event Cleaning Services •: Parking Lot Cleaning/Maintenance Debris/Trash Removal try Exterior Pressure Washing Commercial Parking Garages/Parking Lots Cleaning Services o Carpet Cleaning/Spotting 0 ❖ General/Specialized Office Cleaning ❖ Restroom Sanitizing ❖ Wash and Sanitize Waste Receptacles ❖ Emergency Cleaning(Floods&Water Damages), ❖ Glass/Window Cleaning ❖ Floor Care:Tile/Grout Cleaning and Floor Stripping& Refinishing Wood Floor/Wood Laminate Care Supply/inventory Management Security Lock-up ®. 2003 Mears If:'arkway,Mougai�e IF1 3 C65 Office i' 54 66 .2 3 Packet Pg. 546 C.21.b r_ 40 0 CEILING'?�FLOOR CLEANING &64 �lar,'uiryj6xws`�9'ato.�'aaa,a TOOLS/EQUIPMENT The following is a list of the working tools and equipment provided,depending upon the type of service rendered: 0 Color-Coded Micmfiber Cleaning System Dust Mops Kalvac No Touch System Carpet Cleaning Machines Rubbermaid Pulse System DVAC One-Pass System Floor Refinishing Machines Rubbermaid Hygiene System Auto Scrubbers Tile&Grout Machines RotoVac 360 Machine Backpack Blowers Commercial Brooms Hand-held Blowers 0 Safety Vests Waxes Carpet Sweepers Squeegees Trash Grabbers Disinfectants/Sanitizers Vacuum Cleaners Wiping Cloths Metal Polish Floor Dressings Wet Mops Gloves/Goggles/P.P.E. Dust Cloth Floor Machines 3M Twist-N-Fill System Microfiber Mops Green Machine Street Sweeper Shown below are snapshots of some of the essential equipment used by Ceiling to Floor 0 Cleaning, Inc. in our routine janitorial cleaning services. a �s a 0 aE 0 01 as ProlEgM SuRerRubbermaid ytem RotoVae Backpack Vacuum Cleaner Hygienic Mopping& Carpet Cleaner a Water Filtration System U) 29)3 Mecrs I}"4lLvaroy MargMe A 31CXa5 �e � Packet Pg. 547 r_ 0 46 CE I L IN tv/FL R CLEANING &M4, 9"Mo cu U) Upper Keys Janitorial Services(The State Attorney's OfficeYProject Plan Days of the Week 2 days per week CL CL The State Attorney's Office: :D 2 days per week betwaan(8:00am and 5:00pm) Hours of 0 ertlon ... Number of Staff Members I employee Pro-Team HEPPA Filtration Vacuums Kalvac No Touch Cleaning System Major Equipment(available if appl.) Rubbermaid Hygiene Clean Water§ystem We would keep all necessary equipment in the Stara designated janitorial store areas. M@Mgd gf OmWn; 0 We will spend the first 30 days meeting regularly with the liaisons of each individual location u_ ensuring standardization methods are in place to exercise a smooth and orderly new 0 vendor/new facility transition. In addition,our experience will allow us to implement the following transitional approach: ;o The assignment of a site supervisor and most appropriate and knowledgeable staff to support and effectively implement all start-up functions and cleaning assignments. 0 > Schedule pre-start meetings with designated facility liaisons of the Monroe County Facilities and Maintenance Department. > to ensure all concerns are proactively addressed and processes are 0 initiated. Maintain close communications with pertinent personnel regarding all transition efforts. Ensuring those individuals have access to telephone numbers and email addresses of Ceiling to Floor Cleaning, Inc.'s staff members. Implement our cleaning checklists to include the development of employee schedules,assigned cleaning tasks,equipment set-up,quality control measures and safety/security procedures. E Ensure said checklists and schedules are posted in appropriate areas of facility. Conduct site orientations between Ceiling to Floor Cleaning, Inc.supervisors and cleaning staff to clearly address the efficiency/full details of the scope of services(one-onwone on-site training and expectations). E Conduct inspections of progress and receive feedback from the Monroe County Facilities and Maintenance Department to address areas of focus. U) > Conduct ongoing-periodic inspections of progress and receive feedback from the Monroe County Facilities and Maintenance Department. CY 2003 ANcm Parkway Margde A 31M,,'5 0[ldce,19541662-27,35 4 < Packet Pg. 548 C.21.b 46 0 CEILINGto/L00R CLEANING Approach to Scope of Services Please see that below are specific examples of three of the locations in the bid package that CL C we will be performing an initial cleaning on to bring into contract compliance within the firstCL 30 days of the start of service. We will also communicate with property/facility managers o regarding the most appropriate timeframes of performing any floor care maintenance. THE STATE ATTORNEYS OFFICE 4695 Overseas Highway Marathon, FI 33050 2 Within the first 30 days of the start of service,Ceiling to Floor Cleaning, Inc. plans to perform an initial cleaning to bring your facility into contract compliance. To ensure your facility always looks its best, we will have one uniformed staff member on-site at your facility for the full term of the contract. Two days per week,this employee will clean this site between the hours of 8:00am and 5:O0pm (unless otherwise indicated by facility management). Within - those first 30 days some of the specific tasks to be performed will include the following: o High/low level dusting and cleaning throughout the entire facility. a Tops of cabinets/table-tops/table-bottoms in Kitchen/Break room, Lobby, Conference/Meeting Rooms and General Office areas will be dusted and cleaned. a All chairs,tops of door frames,door trims and picture frames will be dusted. a Corners of ceilings,ceiling vents/returns,and floor-boards will be vacuumed to remove cob-webs. a Window sills, ledges/frames(internal), baseboards,shelving and light fixtures will be dusted and cleaned weekly. a Trash can liners emptied and replaced in all areas of the facility. r Floor Care(Main library sections, Hallways,General Office Areas, Restrooms, Front Entry Area and Kitchen/Breakrooms) o Carpet will be cleaned quarterlv_as_per Scope of Services. a Resilient Flooring shall be stripped and waxed qUafterly as per Scope of Services. Glass/Window Cleaning o All internal glass partitions,doors, door handles and knobs, mirrors, interior E windows shall be cleaned weekly or more often if needed. r Restroom Disinfecting o All restrooms throughout the facility will be cleaned thoroughly with our Kaivac No Touch Cleaning System. This Hygienic Green Cleaning System from Kaivac removes greater than 99.9%of targeted bacteria in restrooms. o All supplies shall be replenished (paper products,soap,etc.) Water Fountains a All water fountains shall be cleaned daily. o All water fountains shall be polished as needed. r Meeting Room o Government Center Meeting Room will be cleaned daily, including podium, desks, dais, kitchenette,view glass and tables. 2 13 q�,rxs II'krcwrkway MarqcAe F1 4.'B�f..�.55 'PR Packet Pg. 549 GV�S COURTq c Kevin Madok, CPA Clerk of the Circuit Court& Comptroller— Monroe Count Florida o p Y, E cOVN 0 DATE: March 13, 2019 0 TO: Alice Stervou Contract Monitor 0 FROM: Pamela G. Hancock, D.C. it cas SUBJECT: February 20'BOCC Meeting a� 0 a Attached is an electronic copy of Item T3,Agreement with Ceiling to Floor Cleaning, Inc., in the monthly amount of$19,500.00,for Upper Keys and Marathon Janitorial Services,for vour 0 handling. Should you have any questions,please feel free to contact me at (305) 292-3550. Thank you. U) 0 3 cc: Facilities Supervisor Countv Attornev Finance E E File ca KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plan 305-294-4641 305-289-6027 305-852-7145 305- Packet Pg. 550 • _,_ _ C.21.c AGREEMENT FOR UPPER KEYS AND MARATHON JANITORIAL SERVICES MONROE COUNTY,FLORIDA 0 This Agreement is made and entered into this 20th day of February, 2019, between MONROE COUNTY, FLORIDA ("COUNTY"), a political subdivision of the State of Florida, whose address is 1100 Simonton Street,Key West,Florida 33040,and Ceiling-to Floor Cleaning, Inc., a Florida 'Profit Cot poration, authorized to do business in the State of Florida, 2 ("CONTRACTOR"),.whose principal address is 2732 NW 150' Court, Fort.Lauderdale,Florida 33311, and whose physical address for purposes of this Agreement is 2003 NW 551h Avenue, Margate,Florida 33063. 0 WHEREAS, COUNTY desires to contract for the performance of the work or.-services described in-Exhibit"A";and WHEREAS, CONTRACTOR desires to and is able to perform the work or services described in.attached-Exhibit"A";and WHEREAS,it serves a legitimate public purpose for CONTRACTOR to perform the work or services described in attached Exhibit"A"for.Monroe County; NOW, THEREFORE, IN CONSIDERATION of the mutual promises and covenants CL CL contained herein, it is agreed.as follows: 0 1. THE AGREEMENT The Agreement consists of this.document,the Request for Proposals("RFP")documents,exhibits, and any addenda only. 2. : SCOPE OF WORK: The Scope of Work shall include,but not be limited to,all work and I or services shown and listed in.Exhibit "A", which is attached hereto and made-a part hereof. The Contractor is required to provide a complete job as contemplated by this Scope of Work. The Contractor shall furnish all labor,supervision,materials,power,tools,equipment,supplies,permits,if any are necessary, and any-other means of construction or work necessary or proper for performing and completing the . Scope of Work,unless otherwise specifically stated. See Exhibit"A" 3. Personnel ca Communication between the County Representative and the.Contractor's personnel .is very important. Therefore,the Contractor must assure that at least one(1)of its personnel per building can communicate well in the English language with the County Representative. Any employee hired by the Contractor will be the Contractor's employee and in no way has any association with .l Upper Keys and Marathon Janitorial Services Agreement Packet Pg. 551 C.21.c the County.. The Contractor shall insure that its employees are trained in all appropriate safety regulations, including but not limited to, OSHA regulations and all other applicable.local,State;. and Federal regulations: 0 Uniforms are. preferred for Contractor's personnel however;. photo identification cards -are required,which shall clearly identify personnel as employees of the Contractor. This requirement shall apply upon entering County property and at all times.while on duty. LO °Cn 4. - Background Checks 1 Finger Printing 0 Contractor employees.must consent to Level One background checks.and the results are to be provided to the County within thirty(30)days of award of the contract. The County reserves the right to refuse personnel based-on results of the background check. The County reserves the right to demand of the Contractor replacement of an employee for the Contractor if a conflict or problem with.that employee should arise.. The County's Facilities.Maintenance Director or his designee shall have the right to require.any employee(s)of the Contractor to be permanently removed from any County facility serviced by the Contractor whenever it appears to be in the best interest of the County. It is the responsibility of the Contractor to inform the Facilities Maintenance.Director or his designee of all new hires and the results of the background check. 'The Contractor will be responsible for the supervision,-hiring and firing of their own employees, and shall be solely CL responsible for the pay,worker's compensation insurance, and benefits.. c Some work will be conducted at secure facilities;including, but not limited to law enforcement and-fire rescue. Background checks,including at a minimum: A. Warrants check; B. Fingerprints; C. Local Records check: D.Prior employment check;and E.Criminal History check E are required of Contractor's personnel that will enter Monroe County Sheriff's Office ("MCSO') facilities. Background checks on such personnel will be conducted by the MCSO. MCSO may prohibit entry to,or remove from,any secure facility any Contractor employee who,. in the;judgment:of MCSO, poses a risk to the security or good_order of the facility. Thereafter, MCSO and the Contractor will immediately discuss resolution of the problem. If the problem is not resolved to the satisfaction of the MCSO,the employee shall not be.permitted to return to any U facility operated by the MCSO. Contractor will promptly replace the employee,at no additional cost to County. 2 Upper Keys and Marathon Janitorial Services Agreement Packet Pg. 552 Contractor further agrees to notify County immediately upon becoming aware that one of its employees or subcontractor's employees, who previously completed the background check is subsequently arrested or convicted of any crime. Failure by Contractor to notify County of such arrest or . conviction . within forty-eight (48) hours of being put on notice . by the employee/subcontractor and/or within five(5)days of its occurrence shall constitute grounds for a immediate termination of this contract by County. The parties further agree that failure .by �? Contractor to perform any of the duties described in this paragraph shall constitute a material breach of the contract entitling County to terminate this contract immediately with no further ° responsibility to make payment or perform any other duties described herein.. 5. PAYMENTS TO CONTRACTOR A. County's performance and obligation to pay under this agreement, is contingent upon an annual appropriation by the Board of County Commissioners. County shall pay in accordance with the Florida Local Government Prompt Payment Act;payment will be made after delivery and inspection by County and upon submission of a proper invoice by Contractor. B. The County shall pay to the Contractor for the faithful'performance of said service on a per month in arrears basis for each of twelve(12) months. The Contractor shall invoice Monroe. County Facilities Maintenance monthly for janitorial services performed under the e Specifications contained herein. The Contract amount shall be Nineteen Thousand Five Hundred and 00/100 Dollars($19,500.00)per month. C.- TERM OF AGREEMENT This.one(1)year Agreement shall commence on March 1,2019,and ends-upon February 29,2020, 2 unless terminated earlier under paragraph 19 of this Agreement. The County shall have the option to renew this Agreement for up to an additional four (4) one- year periods at terms and conditions mutually agreeable to the parties, exercisable upon written - notice given at least thirty(30)days prior to the end of the initial-term.Unless the context clearly .:indicates otherwise, references to the"term"of this Agreement shall mean.the initial term of one (1)year. The Contract amount may be adjusted annually in.accordance with the-percentage change in the U.S. Department of Commerce Consumer Price Index (CPI-U) for.all Urban Consumers as 'a- reported by the U.S. Bureau of Labor Statistics and shall be based upon the CPI-U computation at December 31 of the previous year. 3 Upper Keys and Marathon Janitorial Services Agreement Packet Pg. 553 C.21.c 6. LICENSES 0 Contractor has, and shall maintain throughout the term of this Agreement, appropriate licenses. Proof of such licenses shall be submitted to the County upon execution of this Agreement and annually thereafter or upon any renewal. Z 7. MAINTENANCE OF RECORDS Contractor shall maintain all books, records,.and documents directly pertinent to performance Cn under this Agreement in accordance with generally accepted accounting principles consistently applied. Each party to this Agreement or their authorized representatives shall have reasonable and timely access to such records of each other party to this Agreement for public records purposes during the term of the Agreement and for-four (4) years following the termination of this Agreement.. If an auditor employed by the. County or Clerk determines that monies paid to Contractor pursuant to this Agreement were spent for purposes not authorized by this Agreement, the Contractor shall repay the monies together with interest calculated pursuant to Sec.'55.03, Florida Statutes,.running from the date the monies were paid to the Contractor. Right to Audit. Availability of Records. .The records of the parties to this Agreement relating to the Project,which � shall include but not be limited to accounting records (hard copy, as well as computer.readable CL data if it can be made available;.subcontract files (including proposals of successful and unsuccessful bidders, bid recaps,. bidding instructions, bidders list, etc.); original estimates; 0 estimating work sheets; correspondence; change order files (including documentation covering negotiated settlements); backcharge logs and supporting documentation; general ledger entries detailing cash and trade discounts earned, insurance,rebates and dividends; any other supporting evidence deemed necessary by Owner to substantiate charges related to this agreement, and all 2 other agreements, sources of information and matters that may-in Owner's reasonable judgment 0 have any bearing on or pertain to any matters, rights, duties, or obligations under or covered by any contract document (all foregoing hereinafter referred to as "Records") shall. be .open to inspection and subject to audit and/or reproduction by Owner's representative and/or agents of Owner. .Owner may also conduct verifications such as;but not limited to,counting employees at the job-site, witnessing the distribution of payroll, verifying payroll computations, overhead E computations, observing vendor and supplier payments, miscellaneous allocations, special charges, verifying information and amounts through interviews and written confirmations with employees, subcontractors, suppliers, and contractors' representatives. All records shall be kept for seven(7)years after Final'Completion. co 8. PUBLIC RECORDS COMPLIANCE Contractor must comply with Florida public records laws, including but not limited to Chapter 119, Florida'Statutes and Section 24 of Article I of the Constitution of Florida. The County and Contractor shall allow and permit reasonable access to, and inspection of,all documents,records, papers, letters or other"public record" materials in its possession or under its control subject to 4 Upper Keys and Marathon Janitorial Services Agreement. Packet Pg. 554 C.21.c the provisions of Chapter 119,Florida_Statutes'and made or received by the County and Contractor in conjunction with this contract and related to contract performance. The County shall have the right to unilaterally cancel this contract upon violation of this.provision by the.Contractor.Failure of the Contractor to abide by the terms of this provision-shall be deemed a material breach of this contract and the County may enforce the terms of this provision in the form of a court proceeding and shall, as a prevailing.party, be entitled to reimbursement of all attorneys fees and costs. associated:with that proceeding.This provision shall survive any termination or expiration of the contract. 2 The.Contractor is encouraged to consult with its advisors about Florida Public Records Law in order to comply with this provision. Pursuant to Fla Stat., Sec. 119.0701,and the terms and conditions of this contract,the Contractor is required-to: (1) Keep.and maintain public records that would be required by the County to perform the service. (2) Upon�receipt from the County's custodian of records,provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. (3).. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the a, records to the.County. (4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the Contractor or keep and maintain public records that would be required by the County to perform the service. If the Contractor transfers all public records to the County upon completion of the contract, the Contractor shall destroy any duplicate public.records that are exempt or confidential and exempt from public.records disclosure requirements.If the Contractor keeps and:maintains public.records upon completion of the contract,the Contractor shall meet all applicable requirements for retaining public records..All records stored electronically must be provided to the County, upon request from the Countys custodian of records, in a format that is compatible with the information technology systems-of the County: (5) - A.request to inspect or copy public records relating to a County contract must be made directly to the County,but if the County does not possess the requested.records,the County shall immediately notify the Contractor of.the request,and the Contractor must provide the records to the County or allow the records to be inspected or copied within a reasonable time. If the Contractor does not comply with the County's request for records,the County shall enforce the public records contract provisions in accordance with the contract, notwithstanding the County's option and right to unilaterally cancel_this contract upon violation of this provision-by03 the Contractor.A Contractor who fails to provide the public records to the County or pursuant to W a valid public records request within a reasonable time may be subject to penalties under Section 119.10,Florida Statutes. c� The Contractor shall not transfer custody,release,alter.-destroy or otherwise dispose of any public records unless or otherwise provided in this provision or as otherwise provided by 5 Upper Keys and Marathon Janitorial Services,Agreement Packet Pg. 555 C.21.c law..IF THE CONTRACTOR HAS OUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,FLORIDA STATUTES,TO THE CONTRACTOR'S DUTY TO PROVIDE. PUBLIC RECORDS RELATING TO THIS CONTRACT,CONTACT THE CUSTODIAN OF PUBLIC RECORDS, BRIAN BRADLEY AT PHONE# 305-292-3470 BRADLEY- BRIANla MONROECOUNTY FL.GOV. MONROE COUNTY ATTORNEY'S OFFICE 111112TH STREET,SUITE 408,KEY WEST,FL 33040. 9. HOLD HARMLESS;INDEMNIFICATION,DEFENSE,AND INSURANCE Notwithstanding.any minimum insurance requirements prescribed elsewhere in this agreement, cnn Contractor shall-defend, indemnify, and hold the County and the County's elected and appointed officers and employees harmless from and against(i) any claims, actions or causes of action, (ii) any.litigation, administrative proceedings, appellate proceedings,or other proceedings relating to any type of injury(including death), loss,damage,fine,penalty or business-interruption,and(iii) any costs or expenses that may be-asserted against, initiated with respect to,-or sustained by, any indemnified-party by reason of,.or in connection.with,(A)any activity of Contractor or any of its employees, agents; contractors, or other invitees during the term of:this Agreement, (B) the negligence, recklessness, intentional wrongful misconduct, errors or other wrongful .act or- omission of-Contractor or any of its employees, agents, sub-contractors, or other invitees, or(C) .Contractor's default in respect of any of the obligations that.it undertakes under the terms of this. Agreement,except to the extent the claims,actions,causes of action,litigation,proceedings,costs or expenses arise from the intentional or sole negligent acts or omissions of the County or any of CL its employees, agents,contractors,or invitees(other than Contractor). The monetary limitation of liability under this Agreement shall be not less than$1 million per occurrence pursuant to Section 725.06,.Florida Statutes.. Insofar as the claims,actions, causes of action,litigation,.proceedings, costs or expenses relate to events,or circumstances that occur during the term of this Agreement, this section will survive the expiration of the term of this Agreement or any.earlier termination of this Agreement. 2 In- the event that the completion of the project (to include the work of others) is delayed or suspended as a result of the Contractor s failure to purchase or maintain the required insurance, the Contractor shall indemnify the County from any and all increased expenses resulting from such. delay. Should any-claims be asserted against the County by virtue of any deficiency or ambiguity in the plans and specifications provided by the Contractor,the Contractor agrees and warrants that the Contractor shall.hold the County harmless and shall indemnify it from all losses occurring thereby and shall further defend any claim or action on the County's behalf. The first ten dollars ($10.00) of remuneration,paid to the Contractor is for the indemnification provided for the above. The extent of liability is in no way limited to,reduced,or lessened by the insurance requirements contained elsewhere within this.agreement.Failure of Contractor to comply with the requirements FE -of this section shall be cause.for immediate termination of this agreement. Prior to execution of this agreement,CONTRACTOR shall furnish the COUNTY Certificates of Insurance indicating the minimum coverage limitations in the following amounts: WORKERS COMPENSATION AND EMPLOYER'S LIABILTIY INSURANCE. . - Where applicable, coverage to apply for all employees at a minimum statutory limits as required by 6 Upper Keys and Marathon Janitorial Services Agreement, Packet Pg. 556 C.21.c Florida Law, and Employee's Liability coverage in the amount of$100,000.00.bodily injury by accident, $500,000.00 bodily injury by disease, policy limits, and $100,000.00 bodily injury. by disease,each employee. COMPREHENSIVE AUTOMOBILE VEHICLE LIABILITY INSURANCE. Motor .vehicle E liability insurance, including applicable no-fault coverage,with limits of liability of not less than S300.000 00 per occurrence, combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage shall include.all owned vehicles, all non-owned vehicles, and all hired vehicles. If single limits are provided,the minimum acceptable limits are S200,000.00 per person, S300.000.00 per occurrence, and S200.000.00 property damage. Coverage shall include all owned vehicles,all non-owned vehicles,and all hired vehicles. Cn COMMERCIAL.GENERAL LIABILITY. Commercial.general liability coverage with limits of liability of not less than ,5300.000.-00 per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. CERTIFICATES OF INSURANCE. Original Certificates of Insurance shall be provided to the County at the time of execution of this Agreement and certified copies provided if requested.Each policy certificate shall be endorsed with a provision that not less than thirty (30) calendar days'. written notice shall be provided to the County before any .policy or coverage is canceled or restricted. The underwriter of such insurance shall be qualified to do business in the State of Florida. If-requested by the County Administrator,.the insurance coverage shall be primary insurance with respect to the County, its officials,employees,agents, and volunteers. MONROE COUNTY BOARD OF COUNTY COMMISSIONERS MUST BE NAMED AS CL ADDITIONAL INSURED ONALL POLICIES EXCEPT WORKER'S COMPENSATION. 10.NON-WAIVER OF IMMUNITY Notwithstanding the provisions of Sec. 768.28, Florida Statutes,the participation of County and Contractor in this Agreement and the acquisition of any commercial liability insurance coverage,. self-insurance coverage,or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage,nor shall any Agreement entered into by the County be required to contain any provision for waiver. 11. INDEPENDENT CONTRACTOR At all times and for all purposes under this agreement Contractor is an independent contractor and not an employee of the Board of County Commissioners of Monroe County. No statement :contained:in this agreement shall be construed,so as to find Contractor or any of its employees, subcontractors, servants, or agents to be employees of the Board.of County Commissioners of Monroe County. Fn 12:NONDISCRIMINATION Contractor agrees that there will be no discrimination against any person, and it is expressly understood that upon a determination by a court of competent jurisdiction that discrimination has occurred, thi"s Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. Contractor agrees.to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These 7 Upper Keys and Marathon Janitorial Services Agreement Packet Pg. 557 C.21.c include but are not limited to: 1) Title VII of the Civil Rights.Act of 1964 (PL 88-352), which prohibits.discrimination in employment on the basis of race, color, religion, 'sex, and national origin;2)Title IX of the Education Amendment of 1972,as amended(20 USC§§ 1681-1683,and' 1685-1686), which prohibits discrimination on the basis of sex; 3)Section 504 of the Rehabilitation Act of 1973, as amended(20 USC § 794), which prohibits discrimination on-the basis of handicaps;4)The Age Discrimination Act of 1975,as amended(42 USC§§ 6101-6107), which prohibits discrimination on.the basis of age; 5)The Drug Abuse Office and Treatment Act of 1972(PL 92-255),as amended,relating to nondiscrimination on the basis of drug abuse;6)The Comprehensive Alcohol Abuse and Alcoholism Prevention;Treatment and Rehabilitation Act of 2 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis .of alcohol abuse or. alcoholism; 7)The Public Health Service Act of 1912, §§.523 and 527 (42 USC §§ 690dd-3 and . Cn 290ee-3),as amended,.relating to confidentiality of alcohotai nd drug abuse patient records; 8)Title . VIII of the Civil Rights Act of 1968 (42 USC §§ 3601 et seq.); as amended, relating to . nondiscrimination in the sale, rental or financing of housing;.9) The Americans with Disabilities Act of 1990 (42 USC §§ 12101. Note), as may be amended from time to time, relating to nondiscrimination in employment on the basis of disability; 10)Monroe County Code Chapter 14; Article II,which prohibits discrimination on the basis of race,color, sex,religion,national origin, ancestry,sexual orientation;gender identity or expression,familial status or age;and 11)Any other nondiscrimination provisions in any federal or state statutes which may apply to the parties to, or the subject matter of,this Agreement. LO 13.ASSIGNMENT/SUBCONTRACT CL CL Contractor shall not assign or subcontract its obligations under this agreement to others,except.in 3 writing and with the prior written approval of the.Board of County Commissioners of Monroe County,which approvalshall be subject to such conditions and provisions as the Board may deem necessary. This.paragraph shall be incorporated by reference into any assignment or subcontract and any assignee or subcontractor shall comply with all of the provisions of this Agreement. Unless expressly provided for therein, such approval shall in no manner or event be deemed to impose any additional obligation upon the Board. IL 14. COMPLIANCE WITH LAW AND LICENSE REQUIREMENTS In providing-all servicestgoods pursuant to this Agreement, Contractor shall abide by all laws of the Federal and State government, ordinances,rules, and regulations pertaining to, or.regulating the provisions of, such services, including those now in effect -and hereinafter adopted. E Compliance with all laws includes, but is not limited to, the immigration laws of the Federal and State government. Any violation of saidstatutes-,ordinances,rules,and regulations shall constitute a material breach of this Agreement and shall entitle the Board.to terminate this Agreement. Contractor shall possess proper licenses to perform work in accordance with these specifications throughout the term of this Agreement. ca 15.DISCLOSURE AND CONFLICT OF INTEREST Contractor represents that it,its directors,principals and employees,presently have no interest and shall acquire no.interest, either direct or indirect, which would conflict in any manner with the performance.of services-required by this contract, as provided in-Sec. 112.311, et. seq.,.Florida Statutes. County agrees that officers and employees of the County recognize and will be required 8 Upper Keys and Marathon Janitorial Services Agreement Packet Pg. 558 C.21.c to comply with the standards of conduct for public officers and employees as delineated in Section 112.313, Florida Statutes, regarding;but not limited to, solicitation or acceptance of gifts; doing business with one's agency; unauthorized compensation; misuse of public position; conflicting .employment or contractual relationship;and disclosure or use of certain information. County and Contractor warrant that, in respect to itself, it has neither employed nor retained any company or person,other than a bona fide employee working solely for it,to solicit or secure this Agreement and that it has not paid or agreed to pay any person,company,corporation,individual, or firm, other than a bona fide employee working solely for it,any fee; commission, percentage, 0 gift, or -other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of the provision, the Contractor agrees that the County- Cn shall have the right to terminate this Agreement without liability and, at.its discretion, to offset -from monies owed, or otherwise recover, the.full amount of such fee, commission;percentage, gift;or consideration. 16.NO PLEDGE OF CREDIT Contractor shall not pledge the County's credit or make it a guarantor of payment or surety for any contract,debt,obligation,judgment,lien,or any form of indebtedness. Contractor further warrants and represents-that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this contract. 17.NOTICE REQUIREMENT. CL Any notice required or permitted under this Agreement shall be in writing and.hand delivered.or CL sent by United States Mail, postage prepaid, to the other party by certified mail, return receipt requested,or by courier with proof of delivery. The place of giving Notice shall remain the same as set forth herein until changed in writing in the manner provided in this paragraph.. Notice shall be sent to the following addresses: FOR COUNTY: FOR CONTRACTOR: °2 Monroe-County Ceiling to Floor Cleaning, Inc. Facilities Maintenance Department 2003 NW 551'Avenue 3583 South Roosevelt Blvd. Margate, FL 33063 Key West, FL 33040 and County Attorney 1111 121h Street,Suite 408 Key West, FL 33040 ca 18.°TAXES County is exempt from payment of-Florida State Sales and Use taxes. Contractor shall not be E exempted.by virtue of the County's exemption from paying sales tax to its suppliers for materials U used to fulfill its obligations under this contract, nor is Contractor authorized to use the County's Tax Exemption Number in securing such materials.Contractor shall be responsible for any and all taxes,.or payments of withholding,related to services rendered under this agreement. 9 Upper Keys and Marathon Janitorial Services Agreement Packet Pg. 559 C.21.c 19. TERMINATION 0 A. The County may terminate this Agreement with or without cause prior to the commencement e U_ of work. E B.The County and Contractor may terminate this Agreement for cause with seven(7)days notice to.Contractor. Cause shall constitute a bieach.of the obligations of either party to perform the obligations enumerated under this Agreement. LO LO C. Either of the parties hereto may cancel this Agreement without cause by giving the other party ninety (90) days' written notice of its intention to do so with neither party having any further Cn obligation under the terms of the contract upon termination. 2 0 D. Scrutinized Companies: For Contracts of any amount, if the County determines that the Contractor/Consultant has submitted a false certification under Section 287.135(5), Florida Statutes:or,has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, the County shall have the option of(1) terminating the Agreement after it has given the Contractor/Consultant written notice and an opportunity to demonstrate the agency's determination of false certification was in error pursuant to Section 287.135(5)(a);Florida Statutes, or (2) maintaining the Agreement if the conditions of Section 287.135(4), Florida Statutes; are met. 20. GOVERNING LAW,VENUE,AND INTERPRETATION. CL CL This Agreement shall be governed by and construed in accordance with the laws of the State of 3 Florida applicable to Agreements made and to be performed-entirely in the State. In the event that . e any cause of action or administrative proceeding is.instituted for the enforcement or interpretation of this Agreement,the County and Contractor agree that venue will lie in the appropriate court or before the appropriate administrative body in Monroe County, Florida. 2 21. MEDIATION The County and Contractor agree that,-in the event of conflicting interpretations of the terms or a term of this Agreement by or between any of them the issue-shall be submitted to mediation prior to the institution of any other administrative or legal proceeding. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by the circuit court of Monroe County. 22. SEVERABILITY If any term,covenant,condition or provision of this Agreement(or the application thereof to any circumstance-or person) shall be declared.invalid or unenforceable to any extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this ca Agreement, shall not be'affected thereby; and each.remaining term, covenant, condition and provision of this Agreement shall be valid and shall be enforceable.to the fullest extent permitted by law unless the enforcement of the remaining terms,covenants,conditions and provisions of this Agreement would prevent the accomplishment of the original intent of this Agreement. The County and Contractor agree to reform the Agreement to replace:any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. 10 Upper Keys and Marathon Janitorial Services Agreement Packet Pg. 560 C.21.c 23. ATTORNEY'S FEES AND COSTS County and Contractor agree that in the event any'cause.of action or administrative proceeding is initiated_or defended by any party relative to the.enforcement or interpretation of this Agreement, c the prevailing party shall:be entitled to reasonable attorney's fees, court costs, investigative, and out-of-pocket expenses, as an award against.the non-prevailing party, at all levels of the court system,including in appellate proceedings. Z 24. ADJUDICATION OF DISPUTES OR DISAGREEMENTS 0 2 County and Contractor agree that all disputes and disagreements shall be attempted to-be' resolved by meet and confer sessions between representatives of each of County-and Contractor. If the Cn issue or.issues are still not resolved to the satisfaction of County and Contractor, then any party shall have the right to seek such relief or remedy as may be.provided by this Agreement or by Florida law. This Agreement is not subjectao arbitration. 0 25. . . COOPERATION In the event any administrative or legal proceeding is instituted against either party relating to the formation, execution,performance, or breach of this Agreement, County and Contractor agree to participate, to the extent required by the other party, in all proceedings, hearings, processes, meetings,and other activities related to the substance of this Agreement or provision of the services under this Agreement. County and Contractor specifically agree that no party to this.Agreement shall be.required to enter into any arbitration proceedings related to this Agreement. CL CL 26. BINDING EFFECT .S The terms, covenants; conditions, and provisions-of this Agreement shall bind and inure to the benefit -of County and Contractor and their. respective legal representatives, successors,. and assigns. 2 - 27.- AUTHORITY IL Each party represents and warrants to the other that the execution, delivery and performance of this Agreement have been duly authorized by all necessary County and corporate action, as required by law. 28. CLAIMS FOR FEDERAL OR STATE AID Contractor and County.agree that each shall be, and is, empowered to apply,for,seek;and obtain - federal and.state funds to further the purpose of this Agreement; provided that all-applications, requests, grant proposals; and funding solicitations shall be approved by each party prior to submission. ca 29.. PRIVILEGES AND IMMUNITIES - All of the privileges and immunities from liability,-exemptions from laws, ordinances, and rules and pensions and relief,disability, workers' compensation, and other benefits which apply to the activity of officers,agents, or-employees.of any public agents or employees of the County, when performing,:their respective functions under this Agreement within the territorial limits of the 1 I Upper Keys and Marathon.Janitorial Services Agreement Packet Pg. 561 C.21.c County shall apply to the same degree and extent.to the performance of such.functions and duties of such officers,agents, volunteers,or employees outside the territorial limits of the County. . 0 30. LEGAL OBLIGATIONS AND RESPONSIBILITIES This Agreement is not intended to, nor shall it be construed as, relieving any participating entity from any obligation or responsibility imposed upon the entity by law except to the extent.of actual and timely performance thereof by any participating entity,in which case the performance may be offered,in.satisfaction of the obligation or responsibility. Further,this Agreement is-not intended 0 to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the County, except to the extent permitted by the Florida constitution, state statute, and case Cn - law. . 0 31. NON-RELIANCE BY NON-PARTIES Non-Delegation of Constitutional or Statutory Duties. No person or entity shall be entitled to rely upon the terms,or any of them,of this Agreement to enforce or attempt to enforce any third-party claim or.entitlement to or benefit of any service or program contemplated hereunder, and the. County and the Contractor agree that neither the County nor the Contractor or any agent,officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals,entity or entities,have entitlements or benefits under LO this Agreement separate and apart,.inferior to, or superior to the community in general or for the purposes contemplated in this Agreement. rL rL 32. ATTESTATIONS Contractor agrees to execute such documents as the County:may reasonably require to include a Public Entity Crime Statement,an Ethics Statement,and a Drug-Free Workplace-Statement. 33. NO PERSONAL LIABILITY 2 No covenant or agreement contained herein shall be deemed to be:a covenant or agreement of any 0 member, officer, agent or employee of Monroe County in his or her individual.capacity, and.no member, officer,. agent or employee of.Monroe. County shall be liable personally .on this Agreement or be subject to any personal liability or accountability by reason of the execution of . this Agreement. E 34. EXECUTION IMCOUNTERPARTS This Agreement may be executed in any number of counterparts,each of which shall be regarded as an original,all of which taken together shall constitute one and the same instrument and any.of the parties hereto may.execute this Agreement by signing any such counterpart. ca 35. SECTION HEADINGS -Section headings have been inserted in this-Agreement as a matter of convenience of reference only;and it is agreed that such section headings.are not a part-of this Agreement and will not be used in the interpretation of any provision of this Agreement. 12 Upper Keys and Marathon Janitorial Services Agreement Packet Pg. 562 C.21.c 36. PUBLIC ENTITY.CRIME INFORMATION-STATEMENT "A person or affiliate who has been placed on the convicted vendor list following a conviction.for a public entity crime may not submit a bid on a contract to provide any goods or.services to a - public"entity,may not submit a bid on a contract with a public entity for the.construction or repair of a"public building:or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as-a Construction Manager, supplier, subcontractor, or consultant under a contract with any public entity,and may not transact business with any public ,Z entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for LO CATEGORY TWO for a period of thirty-six.(36) months, from the date of being placed on the .2 convicted vendor list." Cn 37. MUTUAL REVIEW 0 This agreement has been carefully reviewed by Contractor and the County. Therefore, this agreement is not to be.construed against either party on the basis of authorship- 0 38. INCORPORATION OF RFP DOCUMENTS The::tenns and conditions of the RFP documents_ are incorporated by reference in this contract agreement. 39. ANNUAL APPROPRIATION , The County's performance and obligation to pay under this Agreement is contingent upon an CL annual appropriation by the Board of County Commissioners. In the event that the County funds on which-this Agreement is dependent are withdrawn,this Agreement is terminated and the County has no further obligation under the terms of this Agreement to the Contractor beyond that already incurred by the termination date. 40. ENTIRE AGREEMENT This writing embodies the entire agreement and understanding between the parties hereto, and" L there are no other agreements and understandings, oral or written, with reference to the subject 'a matter hereof that are not merged herein and superseded hereby. Any amendment to this Agreement shall be in writing, approved by the Board of County Commissioners, and signed by " both parties before it becomes effective. E 41. FINAL UNDERSTANDING This Agreement is the parties' final mutual understanding. It"replaces any:earlier agreements or understandings, whether written or oral. This Agreement cannot be modified or replaced except by another written and signed agreement. ca �a [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK) 13 Upper Keys and.Marathon.Janitorial Services"Agreement Packet Pg. 563 C.21.c IN WITNESS WHEREOF,COUNTY and CONTRACTOR hereto have executed this Agreement on the day and date first written above in two(2)counterparts, each of which shall, without proof or accounting for the other counterparts, be deemed an original contract. o LO r �\ BOARD OF COUNTY COMMISSIONERS Cnn Attest KEV1T1`MADOK,CLERK OF MONR CO , FLORIDA b ; BY By: Deputy Clerk Nj or ,�r 0 Da te• cG Z°r 2`r q Date: 2; ti" el 3 w o � Witnesses for CONTRACTOR: CONTRACTOR: rn CEILING TO FLOOR CLEAN,INC.i5.. cCL ��� _/1°l •� — Signature of person a d thorized to' Signature legally bind C NTRA TOR '1 � Date: (/V1,4111v?1? /� ✓/ � L Date Print Name Print Name and/Title �/-/X� Address: Signature wal'I �,j �� jJ0 bj ze dLiz DJtte� Print Name Telephone Number ca MO OE COUNTY ATTORNEY'S OFFICE APPROVED AS F R8 PATRICIA EABLES ASSISTANT COUNTY qLTORNEY DATE: 14 Upper Keys and Marathon Janitorial Services Agreement Packet Pg. 564 EXHIBIT "A" 0 LL SPECIFICATIONS: E A. Facility Security a) Arrangements as to.accessing the facilities will be coordinated through the LO County's Representative. Issuance of necessary keys and other procedures 0 will be arranged after award of contract. Written confirmation of receipt of keys shall be signed by the Contractor.. The Contractor shall be Cn responsible for which employees shall be assigned keys and the return of all- keys immediately upon termination of the contract. Contractor shall report immediately any loss or misuse. In the event keys are not returned and/or duplication of keys, rekeying of-locks or .lock replacement is required because of Contractor's loss or misuse,Contractor shall promptly reimburse c the County for any incurred cost.Contractor will not be allowed to duplicate keys. b) The Contractor shall insure all exterior doors are locked while they are servicing the building and upon their departure. All doors found locked should be left locked., Security of the building shall be the responsibility of .-the Contractor during the designated cleaning service. Absolutely no one CL other than authorized personnel can be in the facility after regular businessCL hours. This includes relatives, friends, etc. Contractor-is to lock all doors E as directed and turn off lights except those designated by the County's Representative to be left on. c) The Contractor shall report any problems .regarding open doors and/or vandalism to the Facilities Maintenance Department,telephone (305) 292- 4431 or(305)292-4436. B. The Contractor shall provide all supplies necessary for the cleaning performance of his/her work under the contract. All supplies, including but not limited to,hand soap., paper.towels,toilet paper,trash can liners,and Safety Data Sheets for all supplies,shall be supplied by the Contractor. Restrooms are equipped with the Bay West or Renown E toilet paper dispensers. Soap and gaper towel dispensers are Renown. The County can supply additional dispensers of like kind as needed. The Contractor shall use enzyme -base cleaning supplies. The Contractor shall maintain stock in each facility in an amount sufficient to last through the next cleaning day. C.. Contractor agrees to use and provide documentation for whole=building cleaning andCO maintenance practices,using: a) Sustainable cleaning chemicals (enzyme based) that meet the. requirements of Green Seal's GS-37 and/or EPA's Design for Environment program. 15 Upper Keys and Marathon Janitorial Services Agreement Packet Pg. 565 C.21.c b) Micro-fiber wipes,dust cloths and dust mops in place of paper wipes and where paper products are used, including hand towels,use of products that contain at least 30%recycled content and are recyclable. c) Floor care products (finishers and sealers) shall be durable and. slip resistant and the finish shall be free of zinc (metal-free) or shall meet 0) the requirements of Green Seal's GS-40 and/or Environmental Choices CCD-47 and/or EPA's Design for the Environment program.. d) Carpet care products shall meet the requirements of OS-3.7 and/or.CCD- 0 148 Proper training of Contractor's personnel in the hazards, use,, maintenance,_and disposal of cleaning chemicals,dispensing.equipmentCn and packaging. e) -Foam hand.soaps that do not contain antimicrobial agents,except where required by health codes,and that meet Green Seal GS-41A standard f) Cleaning equipment that reduces impacts on the Indoor Environment. D. Supervision and Inspection of Work: Sufficient supervisory.personnel shall be provided and systematic inspection will be conducted by the Contractor:to.ensure.that all services are properly performed, as Lh specified. To ensure that any problems that may arise will be taken care of promptly, the Contractor will maintain a.twenty-four(24) hour telephone contact seven(7) days per week for the receipt of any complaints and/or addressing any,issues. CL Random inspection shall be performed by County Representatives from the Facilities o s Maintenance Department administering the contracts. Deficiencies shall be corrected within a twenty-four(24)-hour period of notification to the Contractor. Failure of the Contractor to correct such deficiencies shall result in a prorated deduction=from the monthly invoice. SCOPE OF WORK Key Lareo Library E Janitorial services will be six (6) days a-.week, Monday through Saturday (excluding holidays), beginning after 6:00 p.m., and finishing no later- than 9:30 a.m. (Library opening time). Wednesdays beginning after 8:0Q p.m.and finishing no later than 9:30 a.m.(Library opening time).The Contractor shall. furnish janitorial service, including all necessary supplies, equipment, and safety.devices required in the performance of same for the Key Largo Library, located at Publix Shopping-Center, Mile Marker_ 101_.5, Key.Largo, Florida,.consisting of approximately 12,068 square feet. 3CO . A. Restroom Sanitation shall include the following on a daily basis: i. - All floors swept,loose dirt removed. - E ii. Wash and disinfect floor. iii. Stall partitions and walls damp cleaned. 16 Upper Keys and Marathon Janitorial Services Agreement Packet Pg. 566 C.21.c iv. All commodes, urinals, basins, and vanities shall be scoured and disinfected. v. All urinal traps shall.be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned,waste disposed,and disinfected. vii. All supplies shall be replaced(paper goods,soap,etc.). a , viii. All'trash receptacles.emptied-and liners replaced. ix. All other work necessary to maintain a clean and sanitary condition 2 in these restrooms shall be accomplished,whether it is specifically noted in these specifications or not. a B. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are ao be polished periodically.C. General Cleaning shall be completed daily,and should include the following: i. All tile floors are-to be-swept and mopped. ii. All door handles.and.knobs are to be-cleaned and disinfected. iii. All furniture and furnishings to be dusted, including plants. - iv. Low ledges,sills,rails,tables,shelving,baseboards,etc.to bewiped with a damp cloth to reduce the amount of dust in the building. V. All trash receptacles emptied,,and trash can liners replaced. vi. All upholstered furniture to be vacuumed. vii. - All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. viii. All entry mats shall be lifted,swept/vacuumed/mopped and cleaned } underneath. Replace when floor is dry. 2 D. Weekly janitorial services to include: i. All glass partitions, doors, mirrors, windows, etc. to be cleaned and/or polished. I Obvious scuff marks shall be removed from resilient flooring. iii. All door vents cleaned. E. Monthly janitorial services to include: i. All high dusting (i.e. pictures, door frames, air vents/grills, tops of book shelves,etc.) 03 ii.All walls dusted monthly. iii.All air conditioning vents;supply and return air grilles, cleaned. c� 17 Upper Keys and Marathon Janitorial Services Agreement Packet Pg. 567 C.21.c F. Additional Services(Shall be performed_ once in every three(3)month period,and shall be included in,the bidding price): 0 i. Resilient Flooring shall be swept/dust mopped and stripped. After . application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including.corners.- The waxed floor shall present, a clean appearance free from scuff marks or dirt smears. Furniture and/or �s other equipment moved during floor stripping and waxing.shall be returned to their original positions. I Dry Cleaning, Steam Cleaning,or Shampooing Carpets and Rugs - (n shall be vacuumed of all loose soil and debris:prior to cleaning,and shall be free of streaks, stains and spots, and shall have a bright o uniform.color upon completion of dry cleaning, steam cleaning, or. shampooing. C 0 Islamorada Library Janitorial services will.be five (5) days a week, Monday through Friday (excluding holidays), anytime between the hours of 8:00 p.m. on Tuesday,and 6:00 p.m. Monday, Wednesday,Thursday, and Friday, with completion before 9:30 a.m. The Contractor shall furnish janitorial service, including all M necessary supplies,equipment,and safety devices.required in the performance of same for the Islamorada Library, located at 2331 Overseas Highway,Islamorada,Florida,consisting of approximately 5,699 square feet: as A. Restroom Sanitation shall include the following on a daily basis: i. All Floors swept,loose dirt removed. o it. Wash and disinfect floor. C iii. . Stall partitions and walls damp cleaned. IV. All commodes, urinals, basins, and vanities shall be scoured and disinfected. v. . All urinal traps shall be specially cleaned and disinfected: NI. All sanitary napkin- receptacles will be cleaned, waste disposed, and disinfected.. vii. All supplies shall be replaced(paper_goods,soap,etc.). vin. All trash receptacles emptied and liners replaced. ix. All other work necessary.to maintain a clean and-sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. B. All sinks and water fountains outside.the restroom areas are to be cleaned daily. Water fountains are to be polished periodically. C. General Cleaning shall be completed daily, and should include the following: I. All tile floors are to be dusted and mopped. ii. All door handles and knobs are to be cleaned and disinfected. iii. All furniture and furnishings to be dusted, including plants. -18 Upper Keys and Marathon Janitorial Services Agreement Packet Pg. 568 C.21.c iv.. Low ledges,sills,rails,tables,shelving,baseboards,.etc.to be wiped with a damp cloth to reduce the amount of dust'in.the building. V. All trash receptacles emptied;and trash can liners replaced. vi. All upholstered furniture to be vacuumed: vii. All carpeting shall be.vacuumed with a powerful HEPA.vacuum, such as the Oreck. All entry.mats shall be lifted, swept/vacuumed/mopped, and cleaned underneath.-Replace when floor is dry. D. Weekly janitorial services to include: i. All glass partitions, doors, mirrors, windows; etc. to be cleaned and/or polished. it. Obvious scuff marks shall be removed from resilient flooring. iii. All door vents cleaned.- E. Monthly janitorial.services to include: i. All high dusting(i.e. pictures,door frames,air vents,tops of book shelves,etc.) ii. All walls dusted monthly.. iii. All air conditioning vents,supply and return.air grilles, cleaned. F. Additional Services:(Shall be performed once in every three(3)month period,and shall be included in the bidding price.) i.. Resilient Flooring shall be swept/dust mopped; and. stripped. After CL application of three(3)coats of wax;areas shall be buffed sufficiently for maximum gloss and uniform sheen from wail to wall, including corners. The waxed floor shall present a clean appearance free from scuff marks or dirt smears. Furniture and/or other equipment moved during _floor stripping and waxing shall be returned to their original positions. ii. Dry Cleaning,Steam Cleaning,or Shampooing Carpets and Rugs shall be vacuumed of all loose soil and debris prior to cleaning, and shall,be free of streaks,stains and spots,and shall have a bright uniform color upon completion of dry cleaning,steam cleaning,or shampooing. Marathon The .Contractor shall furnish janitorial service, including all . necessary supplies, equipment, and safety devices required in the performance of same, for the following facilities all located in Marathon,Florida 33050: ➢ George Dolezal Library,3251 Overseas Highway, consisting of approximately 7,028 square feet. ca -Marathon - Courthouse, . 3117 Overseas Highway, consisting of approximately 6,863 square feet: . ➢ Marathon .Government Center,.2798 Overseas .Highway, consisting of approximately 23,500 square feet. 19 Upper Keys and Marathon Janitorial Services Agreement Packet Pg. 569 C.21.c ➢ . Marathon Government Center Annex; 490 631d. Street, consisting of approximately 10,000 square feet., ➢ Marathon Tax Collector, 3101 Overseas Highway, consisting of approximately 1,984 square feet. ➢ Marathon DMV, 3384 Overseas Highway, consisting of approximately 1,200 square feet. ➢ Marathon Clerk of the Court, 3.117 Overseas Highway, consisting of approximately 1,600.square feet. 0 ➢ Marathon MCSO Substation, 3103 Overseas Highway, consisting of approximately 5,400 square.feet; Cnn Marathon Senior Center,.33`d Street,Gulfside,consisting of approximately 2,250 square feet. ➢ Marathon Supervisor of Elections, 10015, 10005 Overseas Highway, . consisting of approximately 2,139 square feet. A. Restroom Sanitation shall include the following on a daily basis:. i. All Floors swept, loose dirt removed. ii. Wash and disinfect floor: LO iii. Stall partitions&walIs damp cleaned. iv. All commodes, 'urinals, basins, and vanities shall be scoured \and CL disinfected. CL V. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. vii. Mirrors shall be cleaned and polished. viii. All door handles shall be cleaned and disinfected. ix. All supplies shall be replenished(paper goods,soap.,etc.). x. All trash receptacles emptied and liners,replaced. A All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it-is specifically noted in these specifications or not: E B.- - General Office Cleaning(two(2)times per week) i. Tile floors-.dust mopped and/or damp mopped. ii. Furniture and Furnishings-Dusted and spot cleaned. ca iii. Low ledges,sills, rails and baseboards dusted and spot cleaned. iv.; Trash and recycle containers emptied and liners changed. V. All carpeting shall be vacuumed with a powerful HEPA vacuum,such as the Oreck. Carpeting shall be spot cleaned. 20 Upper.Keys and Marathon Janitorial Services-Agreement Packet Pg. 570 C.21.c C. General Cleaning of Public Areas, Hallways, Meeting rooms, Break Rooms, and Kitchens shall be completed daily,and are to include the following: 0 0 i. All Floors swept, loose dirt removed. it. Wash and disinfect floors and spot cleaned. iii: tow ledges,sills,rails,tables,shelving,baseboards,etc.to be wiped with a damp cloth to-reduce the amount of dust in the building. iv. All door handles,exit devices,push plates, and pull plates shall be cleaned with a disinfectant wipe. Cn V. All trash receptacles emptied,and trash can liners.replaced. vi. All upholstered furniture to be vacuumed. vii. All carpeting and entry mats shall be vacuumed with a powerful HEPA vacuum,such as the Oreck. viii. All entry mats shall be lifted, swept/vacuumed/mopped, and cleaned . underneath.Replace when floor is dry._ ix. All sinks and water fountains outside-the restroom areas are to:be cleaned daily. Water fountains are to be polished periodically. x. Exterior of refrigerators,stoves,microwaves,cabinets,and counter tops are LO to be cleaned. xi. Marathon Government Center Meeting Room shall be cleaned on a daily CL basis,including the dais and adjacent podium,desks,and tables.View glass CL for embedded CRT screens is to be cleaned and polished. D. Daily Elevator Maintenance(Marathon Government Center): i. Clean and disinfect interior car walls,holding bars,and push buttons. ii. Vacuum and damp mop floor. iii. Vacuum door track: iv. Clean and polish interior and exterior of elevator doors. E.. Weekly janitorial services to include:. 1. All glass partitions, doors, door handles and knobs, mirrors, interior windows, E etc.to be cleaned and/or polished. ii. Obvious scuffmarks shall be removed from resilient flooring. iii.. All door vents cleaned. -iv. Water fountains are to be polished. V. Tile floors are to be damp or steam mopped. ca F. Monthly janitorial services to include: I. All .high dusting (i.e. pictures, .door frames, air vents, tops of book.shelves, window blinds,etc.). It. All walls dusted monthly. 21 Upper Keys and Marathon Janitorial Services Agreement . Packet Pg. 571 C.21.c iii. All air conditioning vents,.supply and return air grilles, cleaned. G. Additional Services .(Shall be performed once in every three(3)month period,and shall be included in the bidding price.) .2 i. Resilient Flooring shall be swept/dust mopped and stripped. After application of three(3)coats of wax,areas shall be buffed sufficiently for maximum gloss and utiiform.sheen from wall to wall, including comers. The waxed floor shall present a clean appearance free from scuffmarks or, dirt smears. LO Furniture andlor other equipment moved during floor stripping and waxing .2 shall be returned to their original positions. Cn ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs- shall be vacuumed of all loose soil and debris prior to cleaning_, and shall be free of streaks, stains and spots, and shall have a-bright uniform color upon completion of dry cleaning,-,steam cleaning,or shampooing. Carpet cleaning methods and products are to be coordinated with the County's Representative. H. Hours of Operation: i. Marathon Library -The Contractor shall furnish day"porter janitorial service With one(1)evening building attendant on site. Janitorial services will be six (6)days a week, on the days the library is open(Monday,Tuesday,Thursday, Friday, and Saturday, excluding holidays), beginning at 4:30 p.m., and CL finishing at 7:30 p.m. Wednesday work.will begin at 8:00 p.m. (only as long CL as it takes). 'ii. Marathon Courthouse a Five (5) days a week (Monday-Friday, excluding holidays) 7:40.a.m. and completed by 9:00 a.m. (For the heavier cleanings, Contractor will need to coordinate through the County Representative.) 2 iii. Marathon Government Center — Five (5) days .a week (Monday-Friday, excluding holidays),anytime between the hours of 10:00 p.m.and completed by 7:45 a.m.. It is imperative that trash from break rooms/kitchens be removed Friday at or after business hours. . Through coordination with the. County Representative and proper.employee attire, service time can be adjusted to normal business hours,if desired. iv. Marathon Tax Collector -Five(5)days-a week,(Monday-Friday,excluding holidays), anytime between the hours of 8:00 a.m. and complete by 5:00 p.m. (Preferred start work time to be 8:00 a.m.to vacuum and be completed with that task by 8.30 a.m.). ca v. . Marathon Clerk of the Court-Five(5)days a week(Monday-Friday; excluding holidays),anytime between the hours of 8:00 a.m.and completed by 5:00 p.m. (Preferred start work time to be 8:00.a.m.to vacuum and be completed with that task by 8:30 a.m.). -22 Upper Keys.and Marathon Janitorial Services Agreement . Packet Pg. 572 C.21.c vi.. Marathon Senior Center—Five (5)days a week(Monday-Friday,excluding holidays). Preferred.evening access and additional once a month floor services to be coordinated with Owner. U_ vii, Marathon Supervisor of Elections-.Two (2).days.a week,preferably Tuesday and Friday(excluding holidays),anytime between the hours of 8:30 a.m. and completed by 5-001 p.m. LO viii. Marathon MCSO Substation-Three(3)days a week,preferably Monday, Wednesday&Friday (excluding holidays);anytime between the hours of . 8:00 a.m. and completed by 4:00 p.m. ix.Marathon DMV--Three (3).days a week, preferably Monday, Wednesday& Friday(excluding holidays).Customer Restrooms -Anytime between the hours of 8:00 a.m..and-completed by 4:30 p.m.Customer lobbies can only be. mopped between 4:15:p.m.--5:00 p.m. All other lobby duties and all employee areas can be cleaned anytime between the hours of 9:00 a.m. and 4:15 p.m. x.- Marathon Government Center Annex,490 63"d Street--Five(5)days-a week (Monday-Friday,excluding holidays),anytime between the.hours of 6:00 LO p.m. and completed by 6:0.0 a.m.. CL CL 0 E 23 Upper Keys-and Marathon Janitorial Services Agreement Packet Pg. 573 C.21.c AcoRo® CERTIFICATE OF LIABILITY INSURANCE DATE s/3/2DD/1 o18 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). O PRODUCER CONTACTNAME: Triton Global ONETriton Insurance Group AHC_N (866)400-7674 X100 aC No:(866)657-3678 100 N State Road 7 E-MAIL enc m ADDRESS: otetritons @ g y'co Unit 304 INSURERS AFFORDING COVERAGE NAIC# Margate FL 33063 INSURER A:De ositers Insurance Company 42587 U) INSURED INSURER B:INFINITY AUTO INSURANCE 0 Ceiling to Floor Cleaning Inc INSURERC:Old Republic Surety Co ° 1431 SW 6 Way INSURERD: INSURER E: Deerfield Beach FL 33441 m INSURER F: ° COVERAGES CERTIFICATE NUMBER:CL188308614 REVISION NUMBER: Q THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. O INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER PMLDDNYYY FF MMLDDIYYVV LIMITS Wyk X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,00C A CLAIMS-MADE X�OCCUR PREMISES DAMAGE TO 100,00( PREMISES Ea occurrence $ X Deductible:$500 Per Occ X ACP3007831364 7/28/2018 7/28/2019 IVIED EXP(Any one person) $ 5,00( m PERSONAL&ADV INJURY; $ 1,000,00( U) GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,00( X POLICY JECT PRO LOC PRODUCTS-COMP/OPAGG $ 2,000,00( OTHER: $ � AUTOMOBILE LIABILITY 509820033119001 04/02/2018 09/02/2019 COMBINED SINGLE LIMIT $ 1,000,000.0( $ Ea accident ANY AUTO BODILY INJURY(Per person) $ ALL OWNED X SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS X NON-OWNED PROPERTY DAMAGE HIRED AUTOS AUTOS Per accident $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 4) EXCESS LIAB HCLAIMS-MADE 'AGGREGATE $ O DED I I RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER IL ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ BOND W150317805 06/11/2018 06/11/2019 EMPLOYEE DISHONETY $10,001 C DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) C Additional Insured Status Afforded where required by written contract with the insured. Certificate Holder is listed as a Loss Payee in regards to the Bond. BY 6 4GEMENi WAIVERWN/ Y CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE O Monroe County BOCC THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN rU Board of County Commissioners ACCORDANCE WITH THE POLICY PROVISIONS. 1100 Simonton St. Key West, FL 33040 AUTHORIZED REPRESENTATIVE W Michaud/GLOBAL _ ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD INS025(201401) Packet Pg. 574 C.21.c ACO CERTIFICATE OF LIABILITY INSURANCE OATE(MMfDDIYYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED. REPRESENTATIVE-OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:-1f the certificate-holder is an-ADDITIONAL INSURED;the policy(ies)must"have-ADDITIONAL INSURED provisioris or be endorsed: If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies.may require an endorsement. A statement on ILL this certificate does not confer rights to the certificate holder in lieu of such,endorsement(s)." O PRODUCER CONT Og NAME _ AP INTEGO INSURANCE GROUP PHONE FAX 375 Woodcliff Drive �LI -- Suite 103 AIDDEF.a. _ _. Fairport,NY 14450 INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: NorGUARD Insurance Company 31470_ .2 INSURED INSURER B Ceiling.To Floor Cleaning, Inc. - - f INSURER C PO BOX 880 INSURER,D: 8 Fort Lauderdale, FL 33302 i INSURERE: _...... INSURER F. :COVERAGES,. _,,,, -- CERTIFICATENUMBER REVISION NUMBERc THIS IS TO CERTIFY THAT THE,POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED_ABOVE FOR THE POUCY PERIOD" INDICATED. NOTWTHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS O CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 1TR1. TYPEOFINSURANCE . ADOL BR� f l UQ EFF: MrBfutlO LIMITS POLICY NUMBER II COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 0 ARtAC.c.O REe TED CLAIMS-MADE"❑OCCUR •.,PRFAISES(Eaoccurrenrel S 0 MED EXP(Arty one person) S 0 PERSONAL&ADV INJURY _ S Q GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL-AGGREGATE 0- POLICY❑JET LCC I PR000CTS-COMP/OPAGG, S Q rL OTHER S rL COMBINED SINGLE LIMIT AUTOhfOBILELIABIUTY APPR (s (Ea accident} _ ANY AUTO ATE ' E BODILY INJURY(Per person) j 5" ^� _ 4 OWNED 'SCHEDULED WAIVE /A AUTOS ONLYJ� AUTOS BODILY INJURY(Per accident) S HIRED ( "' "NON-OWNED PRCFERTYDAfdAGE, AUTOS ONLY (LL._�_-.AUTOS 014LY era �teet7 -j 5 { - I S (D UMBRELLA LIAB OCCUR + .EACH OCCURRENCE (5. _ U EXCESS LIAB CLAIMS-MADE AGGREGATE -S - - DED RETENTIONS S, WORKERS COMPENSATIONI SEATUTE f AND EMPLOYERS'LIABILITY ANYPROPRIETCR/PARTNER/EXECUTIVE YjN . : Nf El EACHACCIDENT S 500,000 A OFFICERIMEMBEREXCLUDED? T_ (Mandatory In NH) El DISEASE EA EMPLOYEE S 500'000 If yyes,de'—be-under DESCRIPTION OF OPERATIONS be1mv I E,L DISEASE-POLICY LIMIT S 500-000 O DESCRIPTION OF OPERA TIONSf LOCATIONS!VEHICLES IACORD 101,Additional Remarks Schedule,may be attached if more space Is required) E Exclusions: BRICE BENNETT; AISHA STYLES; ca :bERTIFICATE HOLDER :- . CANCELLATION _. _ U SHOULD ANY OF THE ABOVE DESCRIBED POLICIES.BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Monroe County BOCC ACCORDANCE WITH THE POLICY.PROVISIONS. 1100.Simantan Street Key West, FL 33040 AUTHORIZED REPRESENTATIVE 19!1988-2015 ACORD CORPORATION All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Packet Pg. 575 • C.21.c 3 JEFF ATWATER CHIEF FINANICAL OFFICER STATE OF FLORIDA DEPARTMENT OF FINANCIAL SERVICES DIVISION OF WORKERS'COMPENSATION _ 0 **CERTIFICATE OF ELECTION TO BE EXEMPT FROM FLORIDA WORKERS'COMPENSATION LAW** E NON-CONSTRUCTION INDUSTRY EXEMPTION U) This certifies that the individual listed below has elected to be exempt from Florida Workers'Compensation law. 0 EFFECTIVE DATE: 5/26/2017 EXPIRATION DATE: 5/26/2019 PERSON: BENNETT BRICE T FEIN: 463081997 0 °E BUSINESS NAME AND ADDRESS: CEILING TO FLOOR CLEANING, INC. o APPROV D jj MENT 10155 SW 170TH TERRACE DA WANER N - •Y S MIAMI FL 33157 SCOPE OF BUSINESS OR TRADE: Janitorial Services By Contractors-No Window Cleaning Above Ground Level& Drivers IMPORTANT:Pursuant to Chapter 440.05(14),F.S.,an officer of a corporation who elects exemption from this chapter by filing a certificate of election under this section may not recover benefits or compensation under this chapter.Pursuant to Chapter 440.05(12),F.S.,Certificates of election to be exempt...apply only within the scope of the business or trade listed on the notice of election to be exempt.Pursuant to Chapter 440.05(13),F.S.,Notices of election to be exempt and certificates of election to be exempt shall be subject to revocation if,at any time after the filing of the notice or the issuance of the certificate,the person named on the notice or certificate no longer meets the requirements of this section for issuance of a certificate.The department shall revoke a certificate at any time for failure of the person named on the certificate to meet the requirements of this section. DFS-F2-DWC-252 CERTIFICATE OF ELECTION TO BE EXEMPT REVISED 08-13 QUESTIONS?(850)413-1609 3 Packet Pg. 576 JIMMY PATRONIS CHIEF FINANICAL OFFICER STATE OF FLORIDA DEPARTMENT OF FINANCIAL SERVICES DIVISION OF WORKERS'COMPENSATION 0 **CERTIFICATE OF ELECTION TO BE EXEMPT FROM FLORIDA WORKERS'COMPENSATION LAW NON-CONSTRUCTION INDUSTRY EXEMPTION U This certifies that the individual listed below has elected to be exempt from Florida Workers' Compensation law. 0 it EFFECTIVE DATE: 8/16/2018 EXPIRATION DATE: 8/15/2020 PERSON: AISHA A STYLES EMAIL: AISHA.STYLES99@GMAIL.COM a a� FEIN: 463081997 BUSINESS NAME AND ADDRESS: CEILING TO FLOOR CLEANING,INC. v O E EMENT DATE o P.O. BOX 880 WAIVER N ES� FORT LAUDERDALE, FL 33302 '� U) SCOPE OF BUSINESS OR TRADE: Janitorial Services By91 Contractors-No Window Cleaning Above Ground Level &Drivers IMPORTANT:Pursuant to Chapter 440.05(14),F.S.,an officer of a corporation who elects exemption from this chapter by filing a certificate of election under this section may not recover benefits or compensation under this chapter.Pursuant to Chapter 440.05(12),F.S.,Certificates of election to be exempt...apply only within the scope of the business or trade listed on the notice of election to be exempt.Pursuant to Chapter 440.05(13),F.S.,Notices of election to be exempt and certificates of election to be exempt shall be subject to revocation if,at any time after the filing of the notice or the issuance of the certificate,the person named on the notice or certificate no longer meets the requirements of this section for issuance of a certificate.The department shall revoke a certificate at any time for failure of the person named on the certificate to meet the requirements of this section. 2 IL DFS-F2-DWC-252 CERTIFICATE OF ELECTION TO BE EXEMPT REVISED 08-13 QUESTIONS?(850)413-1609 Packet Pg. 577