Item C33 C.33
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
May 22, 2019
Agenda Item Number: C.33
Agenda Item Summary #5596
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292-4510
n/a
AGENDA ITEM WORDING: Approval to award bid and enter into contract negotiations for the
service of meals for the attendees of the Monroe County congregate meal program, recipients of the
Home-delivered meal program, and the residents of Bayshore Manor (as applicable). G.A. Food
Service, Inc., will be the primary contract awarded (most responsive respondent); the back-up
contract will be awarded to Star of the Sea Foundation, Inc. (2nd most responsive respondent). Once
BOCC approval is received, contract negotiations will proceed with the respondents and the Alliance
for Aging and then submitted to the BOCC in June 2019 for final approval.
ITEM BACKGROUND: The granting agency, the Alliance for Aging (AAA), and the most recent
Department of Elder Affairs (DOEA) Programs and Services Handbook requires all Nutrition
providers to put their subcontractors, including food service vendor contract(s), out to bid every six
(6) years. The BOCC requested that the Social Services Department seek vendors who would be
able to provide more fresh food/meal options. G.A. Food Service, Inc., was the most responsive
bidder in that they are the lowest cost and are able to serve ALL areas of the Florida Keys. Star of
the Sea Foundation, Inc. was the second most responsive bidder in that they proposed serving Key
West and lunch at Bayshore Manor (Stock Island). Social Services will enter into contracts with
both companies for the provision of both fresh and frozen meals to the seniors of Monroe County.
PREVIOUS RELEVANT BOCC ACTION: 12/19/2018 BOCC approved the Congregate Meal
Program RFP.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FINAL BID TABULATION SHEET
Packet Pg. 972
C.33
FINANCIAL IMPACT:
Effective Date: 7/1/2019
Expiration Date: 6/30/2020
Total Dollar Value of Contract: N/A
Total Cost to County:
Current Year Portion:
Budgeted: Yes
Source of Funds: Older American's Act, Community Care for the Disabled Adults Program,
General Revenue
CPI: N/A
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount: N/A
Grant:
County Match: -0-
Insurance Required: No
Additional Details:
REVIEWED BY:
Sheryl Graham Completed 05/07/2019 2:26 PM
Pedro Mercado Completed 05/07/2019 2:34 PM
Budget and Finance Completed 05/07/2019 3:52 PM
Maria Slavik Completed 05/07/2019 3:56 PM
Kathy Peters Completed 05/07/2019 8:01 PM
Board of County Commissioners Pending 05/22/2019 9:00 AM
Packet Pg. 973
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