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t, BOARD OF COUNTY COMMISSIONERS
County of MonroeMayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
May 22, 2019
Agenda Item Number: 0.8
Agenda Item Summary #5547
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453-8774
Not Applicable
AGENDA ITEM WORDING: Authorize entering into a 60-day no cost time extension to the
agreement with Stetson University to improve elevation data and analyze opportunities and barriers
for use in sea level rise adaptation planning, retroactive to May 1, 2019 and extending to June 30,
2019.
ITEM BACKGROUND: This item is to approve a 60 day no cost time extension to the Stetson
University planning agreement from May 1, 2019 to June 30, 2019. The grant has two final public
workshops due and Stetson is presenting at the 5/14/19 Climate Change Advisory Committee and
the May/June 2019 Monroe County Board of County Commissioners. The workshops were
scheduled to coincide with the broader sea level rise work through the GreenKeys Planning process.
The information in these workshops will inform of the final deliverables and information gained
during this multi-year grant.
The modeling was important to the County's efforts to increase our resilience efforts and potentially
help improve the County's score in the CRS program, thereby potentially reducing flood insurance
premiums for County residents.
Background: Monroe County is receiving the following under the agreement:
• Extend and evaluate the effectiveness of using existing local engagement tools, specifically the
Vulnerability, Consequences, and Adaptation Planning Scenarios (VCAPS) tool. The data
development, damage assessments, and adaptation discussions will be based upon local needs
and priorities identified using the VCAPS methodology. Monroe County is assisting in the effort
by identifying our critical infrastructure, public property, and resources that are the most
important components for our disaster resiliency and recovery. VCAPS sessions will be
conducted in our community.
• Develop more accurate, survey-quality local elevation data to develop more precise hazard
damage costs assessments. This will be done by updating and modernizing Monroe County's
GIS data for Monroe County facilities to include complete building footprints and public record
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Elevation Certificate data for finished floor elevations of buildings. The project will demonstrate
a model for improving damage assessments of critical infrastructure by (1) digitizing building
footprints of county facilities in a GIS format for structures associated with critical infrastructure
identified in the VCAPS process and (2) digitizing the elevation data contained in Elevation
Certificate surveys.
• The data developed in this project and the County-owned facility hazard assessments will be
used to engage the community for input. Then the results will be used to inform the local hazard
planning, policy and legal framework in order to build local government capacity to address
coastal risks. This will be accomplished by analyzing our laws, regulations and policies that may
affect our ability to undertake adaptation measures, with a focus on our legal duties to provide
infrastructure and emergency management services. The findings will be compared to the
significance of the variations among communities in our region and how potential adaptation
needs identified by the VCAPS process and the HAZUS modeling may be affected by the legal
and policy framework in which those adaptation measures take place. This will provide ground
work for understanding future opportunities and barriers to resilience planning.
PREVIOUS RELEVANT BOCC ACTION:
05/20/15: Approval of Monroe County's participation in a grant application to be submitted May 28,
2015 to the National Oceanic and Atmospheric Administration (NOAA) for a Grant to fund the
South Atlantic Regional Resilience proposed four (4) state Coastal Community Resilience project,
which includes a 30% cash match from the County; and approval to allow Dr. Jason Evans (Stetson
University) and Erin Deady (Erin L. Deady, P.A.) to prepare and submit the grant application on
behalf of the County
09/21/16: Approval to enter into an agreement with Stetson University to improve elevation data and
analyze opportunities and barriers for use in sea level rise adaptation planning. NOAA Grant
UFDSP00011308 was awarded to the University of Florida Sea Grant College Program, OF
subcontracted award to Stetson University. Total work value to be received from Stetson is $105,000
including the County's $30,000 cash match.
08/15/18: Authorize entering into a one year no cost time extension to the agreement with Stetson
University to improve elevation data and analyze opportunities and barriers for use in sea level rise
adaptation planning, retroactive to January 31, 2018 and extending to January 31, 2019.
02/20/19: Authorize entering into a 90-day no cost time extension to the agreement with Stetson
University to improve elevation data and analyze opportunities and barriers for use in sea level rise
adaptation planning, retroactive to January 31, 2019 and extending to April 30, 2019.
CONTRACT/AGREEMENT CHANGES:
No Cost 60 Day Time Extension
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
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1st Amendment 08/15/2018
2nd Amendment 02/20/2019
Stetson Agreement
Amendment 3 to Stetson Agreement
FINANCIAL IMPACT:
Effective Date: May 1, 2019 Expiration Date: June 30, 2019
Total Dollar Value of Amendment: $0 Total Dollar Value of Contract: $112,500
Total Cost to County: $0 Current Year Portion: N/A
Budgeted: N/A
Source of Funds: N/A CPI: No
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: None
Revenue Producing: No If yes, amount:
Grant: N/A County Match:
Insurance Required: No
Additional Details:
None
09/21/16 001-05008 - SUSTAINABILITY $0.00
REVIEWED BY:
Rhonda Haag Completed 05/02/2019 8:32 PM
Pedro Mercado Completed 05/06/2019 8:35 AM
Budget and Finance Completed 05/06/2019 4:17 PM
Maria Slavik Completed 05/07/2019 9:18 AM
Kathy Peters Completed 05/07/2019 2:56 PM
Board of County Commissioners Pending 05/22/2019 9:00 AM
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Kevin Madok, cPA
....... � Clerk of the Circuit Court&Comptroller—Monroe County, Florida
DATE: September 27, 2018
TO: Lindsey Ballard
Aide to the County Administrator
Rhonda Haag,Director
Sustainability&Projects
FROM: Pamela G. Hanc .C.
SUBJECT: August 15"BOCC Meeting
Enclosed is a duplicate original of Item P9,one year no cost time extension to the c
Agreement with Stetson University to improve elevation data and analyze opportunities and
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barriers for use in sea level rise adaptation planning,retroactive to January 31, 2018 and extending
to January 31, 2019,for your handling.
Should you have any questions,please feel free to contact me at ext. 3130. Thank you.
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Amendment
Subcontractor Cash Match Provider
Stetson University Roman Gastesi,Jr.
421 N.Woodland Blvd.,Unit 8318 County Administrator
DeLand FL 32723 Monroe County
c/o Jeff Margheim,AVP Finance and 1100 Simonton Street,Ste.205
Risk Management,Finance Office Key West,FL 33040
Prime Award:NA140AR4170108(RJC-S-65) Agreement:County of Monroe,FL E
Effective Date of Amendment:Upon full execution Amendment No. 1 (for Year 2)
Amendment(s)to original terms and conditions
An amendment to the termination date of the original contract,which became effective on September 21,
2016,is made to extend the term of the contract from January 31,2018 to January 31;2019. tIL
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DATE: March 5, 2019
TO: Rlionda Haag, Director E
Sustainability&Projects
Lindsey Ballard, Aide
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FROM: Pamela G. Hanco*-
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SUBJECT: February 20'h BOCC Meeting
Enclosed is a duplicate original of Item P2, ninety day no cost time extension to the
Agreement with Stetson University to improve elevation data and analyze opportunities and
barriers for use in sea level rise adaptation planning, retroactive to January 31, 2019 and extending
to April 30, 2019, for your handling.
Should you have any questions, please feel free to contact me at(305) 292-3550.
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Finance
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KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plan
305-294-4641 305-289-6027 305-852-7145 305- Packet Pg. 2299
0.8.b
Amendment
Subcontractor Cash Match Provider
Stetson University Roman Gastesi,Jr.
421 N.Woodland Blvd.;Unit 8318 County Administrator
DeLand FL 32723 Monroe County
c/o Jeff Margheim,AVP Finance and 1100 Simonton Street,Ste.205
Risk Management,Finance Office Key West,FL 33040
Prime Award:NA140AR4170108(R/C-S-65) Agreement:County of Monroe,FL
Effective Date of Amendment:Upon full execution Amendment No.2(for Year 2) E
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An amendment to the termination date of the original contract,which became effective on September 21,
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amended to extend the term of the contract from January 31,2019 to April 30,2019. C
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Amendment
Subcontractor Cash Match Provider
Stetson University Roman Gastesi, Jr.
421 N. Woodland Blvd.,Unit 8318 County Administrator
Deland FL 32723 Monroe County
c/o Jeff Margheim,AVP Finance and 1100 Simonton Street, Ste. 205
Risk Management,Finance Office Key West,FL 33040 E
Prime Award:NA140AR4170108 (R/C-S-65) Agreement:County of Monroe,FL
Effective Date of Amendment: Upon full execution Amendment No. 3 (for Year 2)
Amendment(s) to original terms and conditions IL
An amendment to the termination date of the original contract,which became effective on September 21,
2016, was extended from January 31, 2018 to January 31, 2019 (Amendment No. 1), further amended to
extend the term of the contract from January 31,2019 to April 30, 2019 (Amendment 2), shall be revised to
end on June 30,2019.
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