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Item O09 0.9 t, BOARD OF COUNTY COMMISSIONERS County of Monroe Mayor Sylvia Murphy,District 5 The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1 �pw° Michelle Coldiron,District 2 Heather Carruthers,District 3 David Rice,District 4 County Commission Meeting May 22, 2019 Agenda Item Number: 0.9 Agenda Item Summary #5519 BULK ITEM: Yes DEPARTMENT: Sustainability TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453-8774 Not applicable AGENDA ITEM WORDING: Authorize entering an amendment No. 3 to a contract with WSP USA, Inc. in an amount not to exceed $5,000 to provide additional time and professional consulting services to assist the County with technical review of the survey data provided by the LiDAR vendor; retroactive to April 1, 2019 and extending through May 30, 2019. ITEM BACKGROUND: WSP is assisting in the review of deliverables provided by the county's mobile LiDAR vendor. The submission of the mobile LiDAR data from the vendor was delayed. A final more extensive review of the survey data was requested by the County. This amendment No. 3 authorizes additional funds to ensure the accuracy and quality of the mobile LiDAR data provided to the County PREVIOUS RELEVANT BOCC ACTION: 08/17/16: Authorize a contract with Parsons Engineering, Inc. in an amount not to exceed $33,680.00 to provide professional consulting services to assist the County with evaluating our LiDAR elevation data mapping needs and preparing a solicitation for LiDAR elevation data. 08/16/2017: Authorize entering an amendment No. 1 to a contract with Parsons Engineering, Inc. in an amount not to exceed $22,235 to provide additional professional consulting services to assist the County with technical negotiations of the mobile LiDAR services contract and to review the survey data to be provided by the LiDAR vendor. 01/23/2019: Authorize entering an amendment No. 2 to a contract with WSP USA, Inc. in an amount not to exceed $22,235 to provide additional professional consulting services to assist the County with technical review of the survey data being provided by the LiDAR vendor. CONTRACT/AGREEMENT CHANGES: Additional Review Services STAFF RECOMMENDATION: Approval. Packet Pg. 2302 0.9 DOCUMENTATION: 2nd Amendment 01/23/2019 AMENDMENT 3 - WSP FINANCIAL IMPACT: Effective Date: April 1, 2019 Expiration Date: May 31, 2019 Total Dollar Value of Amendment 2: $5,000 Total Dollar Value of Contract: $83,330 Total Cost to County: $5,000 Current Year Portion: $5,000 for A3 Budgeted: Yes Source of Funds: 102-22556 CPI: No Indirect Costs: None Estimated Ongoing Costs Not Included in above dollar amounts: Not applicable Revenue Producing: No If yes, amount: Grant: No County Match: No Insurance Required: Yes Additional Details: Gas Tax Fund— Sustainability Roads 102-22556-530310 05/22/19 102-22556 - SUSTAINABILITY ROADS $5,000.00 REVIEWED BY: Rhonda Haag Completed 05/02/2019 9:09 PM Pedro Mercado Completed 05/06/2019 8:37 AM Budget and Finance Completed 05/07/2019 8:44 AM Maria Slavik Completed 05/07/2019 10:06 AM Board of County Commissioners Pending 05/22/2019 9:00 AM Kathy Peters Completed 05/07/2019 2:49 PM Packet Pg. 2303 Op .... Kevin Madok, CPA .S�M CIIIOUp•.•2igA •;O �oNROE�o�. f Clerk of the Circuit Court&Comptroller—Monroe County, Florida DATE: Marcli 5, 2019 TO: Rlionda Haag, Director Sustainability&Projects Lindsey Ballard, Aide to the County Administrator FROM: Pamela G. Hand. SUBJECT: January 23'BOCC Meeting . Enclosed is a duplicate original of Item 05,Amendment No. 2 to tie Contract with WSP USA, Inc. in an amount not to exceed $22,235.00 to provide additional professional consulting services to assist the County wide technical review of die survey data being provided by die LiDAR vendor, for your liandling. Should you have any questions, please feel free to contact me at (305) 292-3550. cv cv cc: County Attorney Finance File KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plan 305-294-4641 305-289-6027 305-852-7145 305-1 Packet Pg. 2304 0.9.a 4e AMENDMENT NO. 2 TO THE CONTRACT FOR PROFESSIONAL CONSULTING SERVICES FOR THE COUNTY'S LiDAR DATA PROJECT THIS Amendment No. 1 is made and entered into this 23`d day of January 2019,to that Contract dated the 20th day of July, 2016 as amended on August 16th 2017 by and between Monroe County, a political subdivision of the State of Florida, hereinafter referred to as the COUNTY, and WSP USA, Inc., hereinafter referred to as"CONSULTANT". WITNESSETH: WHEREAS, the CONSULTANT is assisting the County with the mobile LiDAR vendor and U) deliverable review; and WHEREAS,the submission of the mobile LiDAR work has been delayed from the mobile LiDAR contractor and has advised there may be some issues with some of the data provided due to equipment failures; and r- 0 WHEREAS, additional review time and effort is needed by WSP USA Inc.to review the LiDAR data in depth to ensure accuracy. NOW, THEREFORE, in consideration of mutual promises, covenants and agreements stated a. herein, and for other good and valuable consideration,the sufficiency of which is hereby acknowledged, COUNTY and CONSULTANT agree as follows: 1.The CONSULTANT will perform for the COUNTY additional services as described in Attachment A-2, Scope of Services. The amount for the additional services shall not exceed Twenty Two Thousand Two Hundred Thirty Five,Dollars ($22,235.00). The total amount of the Agreement shall not exceed Seventy Eight Thousand One Hundred Fifty Dollars ($78,150.00) 2. This AMENDMENT No. 2 is retroactive to the 20th day of July, 2018 and shall extend through March 31, 2019, unless earlier terminated. N 1 Page - - -- - - Packet Pg. 2305 0.9.a IN,W-1-yNESS WHEREOF,each party caused this Agreement to be executed by its duly authorized xrdsentativefon,the day and year first above written. .!L^ BOARD OF COUNTY COMMISSIONERS °Attest:_; j] � �p{ OF MONRO COUNTY,FLORIDA = - ;".—/" 9 CPA Clerk By: � By: Deputy Clerk Mayor/Chairman a Date: z3j U) 0 (Seal) WSP USA Inc. Attest: �,�/ _Digitally signed by Ronald M /"� Colas PE,SI ON;cn?Ronald M Colas,PE,SI, ' c=US;o=WSP USA INC, R8) email=Ronald.Colas®wsp.=nn Date:2019.01.2918:29:36-05'00' By: By: Ronald M. Colas,PE, SI WITNESS Vice President Sr.Area Manager Title: Title: � g Gt ` N —' 10 ROE COU A RN `=' •• a. �: A�VE S F�O , LU cc: PAN COUNTY A OR EY LAI- C-) 2 IS l �I E o �. � Date CD. cv ; C= `a AIDE UNTY ATTOR EY � D AS T F0 Date: 2 Page Packet Pg. 2306 ATTACHMENT A-2 -SCOPE OF WORK' T U) 0 it U) r_ 0 �s m CD r_ 0 0 3'1 P a.g e Packet Pg. 2307 WSP USA 9 Trolley Crossing Road Charlton,MA 01507-1351 1(508)248-1970 WSP.com January 7,2019 Ms.Rhonda Haag Monroe Co.,FL cu 1100 Simonton St. Key West,FL 33040 RE: Mobile LiDAR Survey Assistance(Revision January 7,2019) Dear Rhonda, U) 0 WSP USA Inc.(WSP)is providing this proposal for Monroe County(County)for continuing our general consulting and data review. WSP has previously provided assistance the mobile LiDAR project and review of the early delivery data that the County is currently receiving. The County has a contractor in place that has been providing services as outlined in the RFP.This proposal includes the continual preparation and participating in meetings with the County and the Contractor,review of the project deliverables and general U) consulting, SCOPE OF WORK Task 1-Delivery Area Review and Final Review 0. 0. WSP will provide a review of each of the delivery areas.WSP will monitor the progress of the project and insure that the data that _ is being delivered and the quality is consistent and that all comments and directions that were given to the Contractor were applied to each of the deliveries. Upon completion of the data deliveries,WSP will conduct a final review of the data and assure that all project deliverables have been received by the County.WSP will provide feedback to the County and recommend any issues that have to be resolved before the County accepts the data. Task 2-General Consulting Services WSP will be available to provide General Consulting Services to the County.The Consulting Services provided will be,but not limited to: • Phone calls to assist the County in regards to the Mobile LiDAR project not outlined above. • Review current and new technologies that may be of interest to the County and how best to implement these technologies. • Offer the County guidance regarding equipment and software that may be needed to process and work with the data delivered as part of the Mobile LiDAR Project. • Provide guidance on other geospatial initiatives(photogrammetry,digital orthophotography,aerial LiDAR,GIS,etc.)that the County may conduct Packet Pg. 2308 . 0.9.a PROJECT TEAM WSP will assign the following professionals to this project: • Project Manager-Ted Covill,CP,PPS,WSP's Aerial Mapping and Remote Sensing Group Manager _ • Technical Advisor-Joshua Persson,CP,PPS,LISP,WSP's LiDAR,Imaging and GIS Lead • Technical Advisor-Christian Stevens,PPS,WSP's Mobile LiDAR and Data Extraction Lead T ESTIM TED FEES U) 0 2 Task/Hours Ted Covill Joshua Persson Christian Stevens Total Cost j Hourly Rate: Hourly Rate: Hourly Rate: j $163.05/Hour $113.57/Hour $105.19/Hour Task 1-Project 8 0 2 $1,520 j Work Plan ! I t Task 2-Preparation 15 f 0 4 $2,865 &Meeting ' Participation 1 Task 3-Pilot j 8 2 12 $2,795 Project Review Task 4 Delivery Area j 20 4 40 $7,925 i &Final Review Task 5 General 33 8 8 $7,130 Consulting Services I -L Total Labor Costs $13,700 $1,590 $6,945 $22,235 i Travel Expenses I N/A N/A N/A N/A f Total Estimated $13,700 $1,590 $6,945 $22,235 Costs cv ASSUMPTIONS • All meetings will be held via conference call.If a face to face meeting is requested,there will be an additional fee to cover the hourly costs and travel expenses. • Task 1 assumes that the data will require a single review and the Consultant's resubmittal does not introduce additional issues that will need to be resolved. We greatly appreciate the opportunity to provide you with a proposal for these services.Please let me know ifyou have any questions, or if you require additional information. Page 2 Packet Pg. 2309 4 . O.9.a The attached proposal represents our best evaluation of the professional and technical services required to complete the project.If the proposal is satisfactory to you,please indicate your acceptance by completing and signing the original in the space provided below and return the original to this office for our files. Please keep a copy for your records. If you have any further questions,please do not hesitate to call this office. Sincerely, C Ted covill,cP,PPS E Aerial Mapping and Remote Sensing Group Manager U) 0 a CD cas U) C cas CD cv M cv CD C 0 C 0 C cv 4i C 0 0 Page 3 Packet Pg. 2310 0.9.a A�® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 3/1/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTNAME: AJG Service Team Arthur J. Gallagher Risk Management Services, Inc. PHONE 212-994-7100 'FAXc No:212-994-7047 250 Park Avenue,5th Floor E-MAIL Exti,New York NY 10177 ADDRESS: GGB.WSPUS.CERTREQUESTS AJG.COM INSURERS AFFORDING COVERAGE NAIC# INSURERA:Zurich American Insurance Company 16535 INSURED WSPGLOB-01 INSURERB:Liberty Insurance Corporation 42404 WSP USA Inc. One Penn Plaza INSURER°: New York, NY 10119 INSURER D: INSURER E INSURER F COVERAGES CERTIFICATE NUMBER:359000175 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS U) CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, 4) EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. .2 INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MMIDD/YYYY MMIDDIYYYY A X COMMERCIAL GENERAL LIABILITY Y GL0983581905 4/1/2018 4/1/2019 EACH OCCURRENCE $2,000,000 CLAIMS-MADE �OCCUR DAMAGE TO RENTEDCD PREMISES Ea occurrence $300,000 X Contractual Liab MED EXP(Any one person) $5,000 PERSONAL&ADV INJURY S 2,000,000 U) GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $5,000,000 0 X POLICY JETPRO LOC PRODUCTS-COMP/OPAGG $2,000,ODO OTHER: $ B AUTOMOBILE LIABILITY Y AS7621094060038 4/1/2018 4/1/2019 COMBINED SINGLE LIMIT $2,000.000 Ea accident X ANY AUTO BODILY INJURY(Per person) S OWNED SCHEDULED AUTOS ONLY AUTOS APOMWAY N GEME BODILY INJURY(Per accident) $ HIRED NON-OWNED B PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY p To Per accident IVE ._.. $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAR HCLAIMS-MADE AGGREGATE $ DED RETENTION$ $ N B WORKERS COMPENSATION WA762D094060018(AOS) 4/1/2018 4/1/2019 X SPER TATUTE I I EERH AND EMPLOYERS'LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE YN N/A E.L.EACH ACCIDENT $2,000,000 OFFICER/MEMBEREXCLUE (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $2,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) THIRTY(30)DAYS NOTICE OF CANCELLATION. RE:Project#-188734;Project Description-UDAR Data Project County is included as additional insured as respects General Liability and Auto Liability policy. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Monroe County ACCORDANCE WITH THE POLICY PROVISIONS. 1100 Simonton Street, Suite 2-205 AUTHORIZED REPRESENTATIVE Key West FL 33040 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Packet Pg. 2311 0.9.a A�® CERTIFICATE OF LIABILITY INSURANCE DAT2/26/2D1s' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: AJG Service Team Arthur J.Gallagher Risk Management Services, Inc. PHONE 212-981-2485 FAX, Not:212-994-7074 250 Park Avenue,5th Floor E-MAIL New York NY 10177 ADDRESS: GGB.WSPUS.CertRe uests a' .com INSURERS AFFORDING COVERAGE NAIC# INSURERA:QBE Specialty Insurance Company 11515 INSURED WSPGLOB-01 INSURER B: a WSP USA Inc. One Penn Plaza INSURERC: New York, NY 10119 INSURER D: INSURER E INSURER F COVERAGES CERTIFICATE NUMBER:1471855720 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS U) CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, 4) EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. .2 INS TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LTR INSD WVD POLICY NUMBER MM/DD/YYYY) (MMIDDIYYYYI LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES Ea occurrence S MED EXP(Any one person) S 75 PERSONAL&ADV INJURY S U) GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S O POLICY E PE� LOC PRODUCTS-COMPIOP AGG $ W OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANYAUTO BODILY INJURY(Per person) $ OWNED SCHEDULED APP AGEMENT BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS gy f!5 HIRED NON-OWNED DA PROPERTY DAMAGE S AUTOS ONLY AUTOS ONLY V11AI ER Per accident S g UMBRELLA LIAB OCCUR EACH OCCURRENCE S EXCESS LIAB HCLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY �,/N STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE ❑ NIA E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 4) If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Professional Liability QPL0022630 11/1/2018 10/31/2019 Per Claim $1,000,000 Claims Made Aggregate $2,000,000 4) DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) THIRTY(30)DAYS NOTICE OF CANCELLATION RE:Project#-188734;Project Description-LiDAR Data Project CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Monroe County ACCORDANCE WITH THE POLICY PROVISIONS. 1100 Simonton Street, Suite 2-205 AUTHORIZED REPRESENTATIVE Key West FL 33040 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Packet Pg. 2312 0.9.b AMENDMENT NO. 3 TO THE CONTRACT FOR PROFESSIONAL CONSULTING SERVICES FOR THE COUNTY'S LiDAR DATA PROJECT THIS Amendment No. 3 is made and entered into this day of May 2019, to that Contract dated the 20t"day of July, 2016 as amended on August 161" 2017 and January 23, 2019 by and between Monroe County, a political subdivision of the State of Florida, hereinafter referred to as the COUNTY, and WSP USA, Inc., hereinafter referred to as"CONSULTANT". T WITNESSETH: WHEREAS, the CONSULTANT is assisting the County with the mobile LiDAR vendor and deliverable review; and U) 0 WHEREAS,the submission of the mobile LiDAR work was long delayed from the mobile LiDAR vendor and the vendor advised there may be some issues with some of the data provided due to equipment failures; and WHEREAS, additional review time and effort is needed by WSP USA Inc.to finalize their review U) of the LiDAR data in depth to ensure accuracy before the County accepts the work. 0 NOW, THEREFORE, in consideration of mutual promises, covenants and agreements stated herein, and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, COUNTY and CONSULTANT agree as follows: (n 1. The CONSULTANT will perform for the COUNTY additional services as described in a. a. Attachment A-3, Scope of Services. The amount for the additional services shall not exceed (n Five Thousand Dollars ($5,000.00). The total amount of the Agreement shall not exceed Eight Three Thousand One Hundred Fifty Dollars ($83,150.00) 2. This AMENDMENT No. 3 shall extend the termination date from March 31, 2019 to May 30, 2019, unless earlier terminated. [REMAINDER OF PAGE LEFT PURPOSELY BLANK] I P a g e Packet Pg. 2313 0.9.b IN WITNESS WHEREOF,each party caused this Agreement to be executed by its duly authorized representative on the day and year first above written. (SEAL) BOARD OF COUNTY COMMISSIONERS Attest: CLERK OF MONROE COUNTY,FLORIDA B . Deputy Clerk Mayor/Chairman Date: U) 0 a (Seal) WSP USA Inc. Attest: U) By By: WI"1 [ WM jC Title: .[.,.p .�.��� ......... __..... Tit1e: . a. Y __PCi. w� cn a 2 Page Packet Pg. 2314