Item U3 U.3
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
May 22, 2019
Agenda Item Number: U.3
Agenda Item Summary #5552
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453-8774
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AGENDA ITEM WORDING: Approval of amendment No. 1 to the revenue Grant Agreement
SDO05 from the Florida Department of Environmental Protection (FDEP) for $100,000 to allow
other plugged and non-plugged canals to be cleared in unincorporated Monroe, and to allow clearing
of plugged canals in municipalities.
ITEM BACKGROUND: This item is to approve an amendment to the $100,000 FDEP revenue
grant 4 SDO05 to allow flexibility to add plugged canals, and also non-plugged canals, to be cleared.
The pricing for the clearing of the 5 plugged canals came in below budget, leaving remaining grant
funds for additional clearing. The funds will be used to clear additional canals, either plugged or
non-plugged, that are not covered under the USDA NRCS grant. Funds may also be used to clear
plugged canals in municipalities. These funds are 100% reimbursable from FDEP to the County
and therefore the county's funds invested in any municipality clearing work will be reimbursed by
FDEP. Finally, the original list of 5 plugged canals for required clearing is being reduced to 4, to
allow time for the County to research a potential issue that was brought to the County's attention
related to the plugged canal in Cahill Pines in Big Pine Key.
PREVIOUS RELEVANT BOCC ACTION:
03/21/19: Approval to advertise a Request for Proposals (RFP) for monitoring services for Hurricane
Irma marine debris removal from plugged canals and potentially non-plugged canals in
unincorporated Monroe County, funded by grant funds from the Florida Department of
Environmental Protection.
03/21/19: Approval to advertise a Request for Proposals (RFP) for marine debris removal and related
services, funded by grant funds from the Florida Department of Environmental Protection, for
removal of marine debris created by Hurricane Irma from plugged canals in unincorporated Monroe
County.
04/17/19: Approval of revenue Grant Agreement SDO05 from the Florida Department of
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Environmental Protection (FDEP) for $100,000 to clear up to five plugged canals of marine debris in
unincorporated Monroe County.
CONTRACT/AGREEMENT CHANGES:
Add additional canals for clearing
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
SDO05-Al REV 5 14 19
FINANCIAL IMPACT:
Effective Date: May 22, 2019 Expiration Date: June 21, 2019
Total Dollar Value of Grant Amendment: $0 Total Cost to County: None
Current Year Portion: N/A Budgeted: Not Applicable
Source of Funds: DEP CPI: No
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts: None
Revenue Producing: N/A If yes, amount: N./A
Grant: Yes
County Match: No
Insurance Required: No
Additional Details:
REVIEWED BY:
Rhonda Haag Completed 05/13/2019 3:19 PM
Pedro Mercado Completed 05/13/2019 3:48 PM
Budget and Finance Completed 05/14/2019 6:36 AM
Maria Slavik Completed 05/14/2019 7:38 AM
Kathy Peters Completed 05/14/2019 8:33 AM
Board of County Commissioners Pending 05/22/2019 9:00 AM
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STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
GRANT WORK PLAN
DEP AGREEMENT NO.: SDO05
ATTACHMENT 3-A
PROJECT TITLE: Monroe County Marine Debris Removal—Plugged Canals
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PROJECT LOCATION: The Pro j ect will be located in a minimum of the following four plugged canals
throughout unincorporated Monroe County in the Florida Keys:
Canal Name Latitude Longitude Estimated Cubic Yard
of Debris to be
Removed
19 Key Largo Split 25.2100460 -80.3388620 100
20 Key Largo 25.1944240 -80.3500150 200 1-
62 Rock Harbor 25.0901220 -80.4601190 100 -
448 Big Coppitt Key 24.5953050 -81.6479190 100 T_
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CD
Additional Canals to be TBD TBD TBD
identified later based on
the criteria below,
subject to availability of a
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funds
Other plugged and non-plugged canals that have been impacted with hurricane debris,but not yet approved r_
under the USDA NRCS grant program, will also be cleared until the funds are expended. The canals may .2
also be located in a municipality in the County. >
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PROJECT BACKGROUND: The Water Quality Protection Program(WQPP)Action Plan of the Florida
Keys National Marine Sanctuary identified impaired water quality in residential canals as a priority for
corrective action. LO
On September 10, 2017 the Florida Keys was struck by Hurricane Irma, a Category 4 storm which caused
extensive damage to homes and properties. A significant amount of debris was deposited in the canals15
adjacent to the damaged homes and properties as a result of the hurricane force winds. LO
Monroe County requested funding assistance from the United States Department of Agriculture (USDA)
National Resources Conservation Service (MRCS) Emergency Watershed Program (EWP). This program
provides public assistance funds for disaster response related marine debris removal and disposal E
operations.USDA NRCS approved Monroe County's $45 million application to assist with the removal of
marine debris from the 171 eligible canals throughout the Florida Keys.
The program didn't approve the removal of debris from most plugged canals based on program eligibility
guidelines looking at flooding potential impacts and not water quality concerns. The hurricane generated
marine debris is made up of vegetation,construction and demolition,and hazardous materials that is causing
a significant water quality and human health concern within these non-flushing plugged canal systems. It
is anticipated that with the removal of the hurricane generated marine debris the water quality and human
health concerns will be improved.
Attachment 3-A,DEP Agreement#: SDO05
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Rev.4/30/2018
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Therefore, Monroe County is seeking qualified firms for marine debris removal services for the
aforementioned plugged canals as a result of Hurricane Irma. Services will include, but not be limited to:
debris removal from plugged canals in unincorporated Monroe County; separation, temporary storage,
reduction,processing and disposal at the County's designated Disaster Debris Management Sites (DDMS)
provided by Monroe County; management of the DDMSs; hazardous waste handling; haul out to final
disposal sites; and assistance with State reporting and reimbursement efforts.
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These four plugged canals within unincorporated Monroe County were selected because they were not
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approved by the USDA NRCS EWP. These canals were identified as heavily impacted by hurricane marine
debris utilizing the NOAA ERMA(Environmental Response Management Application) database,side scan 3
surveys, and homeowner outreach documenting the debris within the canals.
The County will prioritize the selection of the additional canals for clearing based on the following criteria:
1) Additional plugged canals
2) Level of impact based on NOAA ERMA database and side scan surveys a
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3) Pre Irma Water Quality Summary from the Canal Management Master Plan Database 0
4) The number of homes adjacent to canal �
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PROJECT DESCRIPTION: The Contractor will be responsible for the removal of marine debris
from a minimum of 4 plugged canals,plus additional plugged and non-plugged canals until funds are
expended. Efforts are to include the identification of locations in the water where significant marine
debris exists,locating,removing, and transporting of the marine debris to debris sites (Big Pine c�
Prison and Rowell's Park DDMS)if applicable,including oversight of operations for the project. W
The County will be responsible for renewing the required FDEP authorizations to continue to operate
the approved DDMSs in compliance with all applicable Department regulations. Alternatively,the
debris may be taken to a DEP-permitted solid waste transfer station for disposal. 0
The definition of marine debris includes but is not limited to:
• Vegetation,hazardous waste, construction and demolition debris,propane tanks,white
goods, e-waste, docks,non-marine vehicles,motorhomes, seawalls, and houses or portions of
LOhouses,
• Identification,removal,transportation, and disposal of,traps and other man-made materials,
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and floating structures. LO
Detailed Responsibilities:
• The Contractor will assess total potential volume or area(linear feet or area of canal or
shoreline,tons, cubic yards, etc.) for the amount of marine debris likely to be removed and
disposed of. Marine debris should include all material that is within the canal including
material that is laying along the bottom—potentially under layer(s) of silt, sediment or sand.
The Contractor shall use all necessary measures to ensure that all marine debris is removed
from the canal. Such marine debris should not be debris attached to personal property unless
permission is provided to remove such debris. An effort should be made to contact a property
owner to obtain permission to remove material that is obviously debris,but which may be
tied or otherwise affixed to land for reasons of maintaining clear navigation.
Attachment 3-A,DEP Agreement#: SDO05
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Rev.5-7-19
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Contractor shall be responsible for obtaining access to the plugged canals
• The Contractor will perform pre-removal assessment and mapping of canal debris using cost-
effective technology,including side scan sonar or other methodology,to provide
identification and assessment of debris locations—if requested by the County.
• The Contractor shall also be responsible for and make good all damage to homeowner docks
of any type, seawalls,boats, fencing,buildings,telephone or other cables,water pipes,
sanitary pipes, and any other appurtenances, at the Contractor's sole expense. The Contractor
shall produce a pre-construction video to document the current conditions,in the event any
damage to private property occurs the pre-construction video will be used to document the
conditions prior to damage. The documentation shall utilize a high-resolution digital video
camera with extended still frame capability. The documentation shall record surface features
located within the construction zone including,but not limited to, staging area, canal
seawalls,boat lifts,boats, and any other permanent or temporary structures within the canal a
footprint. The documentation shall provide audio recording documenting the orientation, 0
location, and description of features. The documentation shall accompany a written log which Ir-
documents the aforementioned items and shall contain bright, sharp pictures with accurate LO
colors and shall be free from distortion or any other significant picture imperfection. The
audio portion of the recording shall reproduce the commentary of the camera operator with
proper volume, clarity, and be free of distortion. The construction shall not proceed until the
County have reviewed the documentation and notified the Contractor of its acceptability.
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• The Contractor shall be cognizant of the various working conditions to be encountered under .�
this contract for the plugged canals,i.e. no direct boating access, shallow depths surrounding
the canals and deep canals.
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• The Contractor shall be responsible for returning all DDMS's to their pre-debris storage
condition and shall provide such environmental tests or studies as may be required by the
County in order to prove cleanup.
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The County will be responsible for locating and providing DDMSs sites at County expense and >
obtaining and paying for necessary permits and authorizations for appropriate DDMS sites. 15
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The Contractor will be responsible for the management and oversight of the County designated Ls
DDMSs for storage of marine debris prior to appropriate final disposal.
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• The Contractor will be responsible for preparing each DDMS site to accept debris,to include
clearing, grading, erosion control, construction and maintenance; establishing site layout; E
providing all management, supervision,labor,machines,tools and equipment for the
acceptance,processing,reducing and sorting of debris.
• Vegetative debris reduction shall be performing by chipping/grinding only.
• The Contractor is responsible for compliance with all Florida Department of Environmental
Protection (DEP) authorizations and permits at the site.
Attachment 3-A,DEP Agreement#: SDO05
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Rev.5-7-19
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• The Contractor is required to ensure that the DDMS site is secure and not accessible by the
public during operation and after working hours.
• After the debris has been reduced and hauled to final disposal sites,the contractors will be
responsible for performing site restoration and closeout,to include removal of all site
equipment (temporary toilets,inspection towers, security or silt fences, etc.), soil testing, and
restoration of the site to pre-work conditions.
• Debris will be sorted into clean vegetative, C&D, seaweed/seagrass, sediment,white goods
and household hazardous waste. Vehicles and vessels shall be stored separately on site.
• All debris shall be mechanically loaded and reasonably compacted in the truck
• Provide control of pedestrian and vehicular traffic in the work area to include flag persons
signs or other devices necessary to ensure safe debris removal operations
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• Provide daily reports on all debris recovery operations to include all equipment and personnel L_
used to the monitoring firm. 0
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The Contractor will be responsible for providing all necessary equipment and personnel to load and "e
haul eligible marine debris,white goods,vegetation, C&D and seaweed/seagrass from the DDMS
site to final disposal sites.
TASKS and DELIVERABLES:
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Task#l: Marine Debris Removal
Task Description: The Grantee will subcontract the work to a qualified and licensed contractor,
selected through the Grantee's procurement process. The debris clearing subcontractor will remove 0
the debris from the canals identified in the chart above. The subcontractor will keep records of the
amount of debris removed and any records associated with disposal of the removed material.
Deliverables: The Grantee will remove marine debris from canals identified above (and optional
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additional canals if funds are available) in accordance with the debris removal contract document and >
provide reports with metrics showing the quantities(i.e. cubic yards)of debris that were removed from W
each canal and documentation of the proper management and disposal of all wastes (including �
hazardous wastes or materials)to establish compliance with applicable regulations. LO
Performance Standard: The Department's Grant Manager will review the deliverables to verify that
they meet the specifications in the Grant Work Plan and this task description.Upon review and written r_
acceptance by the Department's Grant Manager of all deliverables under this task, the Grantee may E
proceed with payment request submittal.
Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement no
more frequently than monthly.
Task Budget: $90,000.00
Task Start and End Dates: Start—execution date; End—06/21/19
Attachment 3-A,DEP Agreement#: SDO05
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Deliverable Due Date: All task related work must be completed by, and all deliverables must be
received by,the task end date.
Task 92: Project Management and Disaster Related Services
Task Description: The Grantee will subcontract the work to a qualified and licensed monitoring
consultant, selected through the Grantee's procurement process. The consultant will monitor the
contractor's removal of the debris from the canals. The consultant will keep records of the amount of
debris removed and any records associated with disposal of the removed material and ensure the
management of the project and disaster related services are in compliance with all state statutes and
local ordinances.
Deliverables: Completed project that is in compliance with all state statutes and local ordinances and
copies of the records of the amount of debris removed and any records associated with disposal of the
removed material.
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Performance Standard: The Department's Grant Manager will review the deliverable to verify that
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it meets the specifications in the Grant Work Plan and this task description. Upon review and written LO
acceptance by the Department's Grant Manager of all deliverables under this task, the Grantee may
proceed with payment request submittal.
Payment Request Schedule: Grantee may submit a payment request for cost reimbursement upon
completion of the task and Department approval of all associated task deliverables. a
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Task Budget: $10,000.00
Task Start and End Dates: Start—execution date; End—06/21/19 U,
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Deliverable Due Date: All task related work must be completed by, and all deliverables must be
received by,the task end date.
PROJECT TIMELINE: The tasks must be completed by the corresponding task end date and all LO
deliverables must be received by the designated due date.
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Task/ Task End Deliverable LO
Deliverable Task Title Task Start Date Date Due Date
No.
Marine Debris Removal Execution date 06/21/19
1 06/21/2019
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2 Project Management/Oversight Execution date 06/21/19 06/21/2019
BUDGET DETAIL BY TASK:
Task No. Budget Category Budget Amount
1 Contractual Services $90,000
Total for Task: $90,000
Attachment 3-A,DEP Agreement#: SDO05
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2 Contractual Services 1 $10,000
Total for Task 1 $10,000
PROJECT BUDGET SUMMARY: Cost reimbursable grant funding must not exceed the category totals
for the project as indicated below.
Category Totals Grant Funding,Not to Exceed,$
Contractual Services Total $100,000
Total: $100,000
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Attachment 3-A,DEP Agreement#: SDO05
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Rev.5-7-19
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