2nd Amendment 03/15/2019 Amendment 002 F ,u xe c:t.,t eC1,.a�ntract AA-1929 ORI�"i&L
THIS AMENDMENT is entered into between Alliance of Aging, Inc. (Alliance) and Monroe County
Board of County Commissioners, Social Services/In-Home Services,(Contractor),hereby amends
contract AA-1929.
WHEREAS,the purpose of this contract is:
To replace Section 2 on page One(1)with the following language:
2. Definitions
ADL—Activities of Daily Living
APS—Adult Protective Services
ADA—Americans with Disabilities Act
Alliance—Area Agency on Aging
APCL—Assessed Priority Consumer List
CIRTS—Client Information and Registration Tracking System
DOEA—Department of Elder Affairs (The Department)
I&R—Information and Referral.
IADL—Instrumental Activities of Daily Living
MOA—Memorandum of Agreement
MOU—Memorandum of Understanding
NSIP—Nutritional Services Incentive Program
OAA—Older Americans Act
PSAs—Planning and Service Areas corresponding to Miami-Dade and Monroe Counties
SPA—Service Provider Application
USDA—United States Department of Agriculture
Sub-recipient—Subcontractor that makes eligibility determination
Vendor—Subcontractor that provides services or products without eligibility determination
To replace paragraph 9.1 on page four(4)with the following language:
9.1. The Provider shall comply with and ensure subcontractors are in compliance with the
requirements of s. 430.0402 and Chapter 435,F.S., as amended, are met regarding background
screening for all persons who meet the definition of a direct service provider and who are not
exempt from the Department's level 2 background screening pursuant to s. 430.0402(2)-(3), F.S.
The Provider must also comply with any applicable rules promulgated by the Department and the
Agency for Health Care Administration regarding implementation of s. 430.0402 and Chapter
435,F.S.
To replace paragraph 2.1(1)on page 22 with the following language:
2.1 Service Tasks
In order to achieve the goals of the OAA program,the Provider shall ensure the following tasks:
(1) Client Eligibility Determination: The Provider shall ensure that applicant data is evaluated
annually to determine eligibility prior to rendering services. Eligibility to become a client is
based on meeting the requirements described in this Contract.
Amendment 002 Contract AA-1929 Page 2
To replace paragraph 2.1(4).c on page 22 and 23 with the following language:
2.1.(4).c Prescribed Nutritional Requirements
The Contractor shall ensure that each meal provided under this contract meets the
following criteria:
i. Complies with the current Dietary Guidelines for Americans, published by the
Secretaries of the Department of Health and Human Services and the Department of
Agriculture;
ii. Provides a minimum of 33 1/3 percent of the dietary reference intakes/adequate
intakes for an age 70+female as established by the Food and Nutrition Board of the
National Academy of Sciences; and
iii. Is served from and approved Alliance menu.
To Replace Paragraph 2.2.1 on page 23 with the following language:
2.2.1 Copies of Subcontracts/Vendors
The Provider shall submit a copy of all subcontracts and/or vendors to the Alliance
Contract Manager within thirty(30) days of execution of each subcontract agreement.
Throughout the contract period, the Provider shall immediately submit and changes to
subcontractors to the Alliance Contract Manager.
To Replace Paragraph 2.2.2 on page 23 with the following language:
2.2.2 Monitoring the Performance of Subcontractors and/or Vendors
The Provider shall monitor, at least once per year, each of its subcontractors, sub-recipients,
vendors, and/or consultants paid from funds provided under this contract.
a. Sub-recipients - The Provider shall perform fiscal, administrative and programmatic
monitoring to ensure contractual compliance, fiscal accountability,programmatic
performance and compliance with applicable state and federal laws and regulations.
The Provider shall monitor to ensure that time schedules are met, the budget and scope
of work are accomplished within the specified time periods, and other performance
goals stated in this contract are achieved.
b. Vendors—The Provider shall perform administrative and programmatic monitoring to
ensure contractual compliance, programmatic performance and compliance with
applicable state and federal laws and regulations. The Provider shall monitor to ensure
that time schedules are met, and the scope of work is accomplished within the specified
time periods, and other performance goals stated in this contract are achieved. The
Provider shall perform a modified fiscal monitoring to include billing/invoicing
procedures and reconciliation to ensure fiscal accountability and sustainability.
To Replace Paragraph 2.5.1 on page 26 with the following language:
2.5.1 Service Cost Report
The Provider shall submit Service Cost Reports to the Alliance annually,no later than 90 days
after the provider Fiscal year end. The Service Cost Reports shall reflect actual costs of
providing each service for the preceding Provider fiscal year. If the Provider desires to
renegotiate its reimbursement rates,the Provider shall make a request in writing to the Alliance in
Amendment 002 Contract AA-1929 Page 3
accordance with the Alliance's approved Reimbursement Rate Review Policy, which is
incorporated by reference.
All provisions in the contract and any attachments thereto conflict with this Amendment shall be and
hereby changed to conform to this Amendment.
All provisions not in conflict with this Amendment are still in effect and are to be performed at the level
specified in the contract.
This Amendment is hereby made part of the contract.
IN WITNESS WHEREOF,the parties have caused this Amendment to be executed by their officials as
duly authorized,and agree to abide by the terms, conditions and provisions the contract as amended. This
Amendment is effective on the last date the Amendment has been duly signed by both parties.
Alliance for Aging,Inc. Monroe County Board of County Commissioners,
Social Services/In-Home Services
Signed B Signed By:
Name: q� Name:
Title: Title:
Date: Date:
,- IE CCU S E
pFDRo.., 3 ERCkDO
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Date
Resolution O. 064 - 2015
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, AUTHORIZING THE SR. DIRECTOR
OF SOCIAL SERIVCES OR HER DESIGNEE TO SIGN AND EXECUTE
ROUTINE AMENDMENTS AND MODIFICATIONS TO GRANT
AGREEMENTS OR CONTRACTS THAT HAVE BEEN APPROVED AND
EXECUTED BY THE BOARD OF COUNTY COMMISSIONERS.
WHEREAS, the Monroe County Social Services Department routinely applies for grant funds
which allows the county to leverage it's available funds and maximize the services the county can
provide,and
WHEREAS, the county routinely receives amendments or modifications to said grants for the
purposes of increasing or decreasing the amount of the grant awards, increasing or decreasing unit
costs, updating language, extending the contract periods; and vendor agreements or memoranda of
understanding within the limits set forth by the purchasing policies and procedures, and
WHEREAS, currently, the Board of County Commissioners (Board) must approve all such
amendments and modifications to the grant agreements or contracts resulting in undo delays and
unnecessarily adding to the Board agenda,and
WHEREAS,the Board desires to eliminate the unnecessary delay and the added congestion to
the Board agenda, now therefore,
BE IT RESOLVED THAT THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,FLORIDA,
HEREBY:
1. Finds that amendments or modifications to grant agreements or contracts previously approved
and accepted by the Board for Monroe County Social Services that increase or decrease the
grant awards, increase or decrease unit costs, update language, or extend the contract periods
without requiring a matching funding commitment from the county; and vendor agreements or
memoranda of understanding within the limits set forth by the purchasing policies and
procedures, are indeed routine matters that do not need to go before the Board for approval
prior to execution.
2. Authorizes the Sr. Director of Social Services,currently Sheryl Graham,or her designee to
execute such documents as required following review by the County Attorney's office.
ADOPTEDPASSED AND y the Board of County Commissioners of Monroe County, Florida,at a meeting
of said Board held on the lgtn day of March,2015.
Mayor lfi lha a Yes
Mayor Pro Tern Carruthers Yes
Commissioner Neugent 'des
i
Commissioner Rice Yes
Commissioner r y Yes
s
e villn,Clerk BOARD OF COUNTY COMMISSIONERS
F MONROE COUNTY,FLORIDA
y: By-
Deputy Clerk Mayor/Chairma
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Graham-She
From: Lindsey Ballard <Iballard@monroe-clerk.com>
Sent: Thursday, April 16, 2015 11:42 AM
To- Francis-Lourdes;Graham-Sheryl; Mercado-Pedro; Peters-Katherine;Joyce Wallace;
Sharon Anaka; Maureen O'Brien;Analiza Lockamy; Salome Mcintosh
Cc: Lindsey Ballard
Subject: Resolution 064-201S from 03/18/2015
Attachments: Resolution 064-201S from 3.18.2015.pdf
Good Morning-
I have attached Resolution 064-2015 that was adopted at the March 18,2015 BOCC Meeting.
If you should have any questions please do not hesitate to contact our office.
Thank you and have a wonderful day,
L_ix-dsee Ballard
Executive Aide to Amy Heavilin,CPA,CFE
Value Adjustment or Clerk
Monroe County Clerk of Court
500 Whitehead Street
Key West,FL 33040
Office:305-295-3130
Fax:305-295-3663
1 r�`. / (y,
A N F IA V I 114m� I
CLERK OF CUICUff COURT'&COMMOLLEN
NONCE MNTY,FURICA
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