05/22/2019 Repair GV�S COURTq c
Kevin Madok, CPA
Clerk of the Circuit Court& Comptroller— Monroe Count Florida
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DATE: Mav 31, 2019
TO: Keith Bring
Project Manager
Breanne Erickson
Budget/Contract Administrator
Tammy Sweeting
Interim Executive Administrator
FROM: Pamela G. Hancock, D.C.
SUBJECT: May 22'BOCC Meeting
Attached is an electronic copy of Item D4 Board granted approval and authorized
execution of a Task Order with Bender&Associates Architects, P.A. in the amount of$50,749.00
for Professional Architectural and Engineering Services for the repair of the West Martello
Citadel, which was damaged during Hurricane Irma, for you handling.
Should you have any questions,please feel free to contact me at (305) 292-3550.
cc: Countv Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
TASK ORDER FOR
PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES
BETWEEN MONROE COUNTY AND BENDER&ASSOCIATES ARCHITECTS,P.A. -- . -
FOR
FORT WEST MARTELLO CITADEL HURRICANE DAMAGE REPAIR
In accordance with the Consultant Agreement for Professional Architectural and Engineering Services,
made and entered into on December 19,'2018, between MONROE COUNTY,hereinafter referred to
as the "County," and BENDER & ASSOCIATES ARCHITECTS, P.A., hereinafter referred to as
"Consultant,"where professional services are allowed if construction costs do not exceed Two Million
and 00/100 Dollars ($2,000,000.00), or for study activity if the fee for professional services for each
individual study under the contract does not exceed Two Hundred Thousand and 00/100 Dollars
($200,000.00),hereinafter referred to as"Agreement".
All terms and conditions of the Agreement apply to this Task Order, unless this Task Order amends,
adds, or modifies a provision or an Article of the Agreement of which will be specifically referenced
in this Task Order and the amendment, addition, or modification shall be precisely described. These
additions apply only to the project referenced in this Task Order.
•
This Task Order is effective on May 3,a.. , 2019.
1. In accordance with Article II SCOPE OF BASIC SERVICES of the Agreement,the Consultant
will perform services as described below:
a. Consultant shall conduct an on-site evaluation and assessment of the Fort West
Martello Citadel including a structural analysis and utilize these findings as the basis
of design for masonry repair of the damage that resulted from Hurricane Irma.
b. Consultant shall detail the structural repairs on the construction documents. The
Consultant shall prepare drawings and specifications that comply with the Secretary of
the Interior's Standards for Rehabilitation and coordinate with and obtain approvals
from the County, State Division of Historical Resources, and the Key West Historic
Architectural Review Commission(HARC).
c. Consultant shall provide construction bidding services to include preparing a list of
prequalified masons and list the qualifications requirements for others to submit.
Evaluate qualification submittals, attend the pre-bid conference and respond to bidder
questions by addenda and make a recommendation for an award.
d. Consultant shall provide construction administration services including: conducting
on-site visits and attending progress meetings to confirm compliance with the contract
documents and the Secretary of the Interior's Standards;filing field reports;approving
contractor's submittals, providing Request for Information responses., issuing
Information Bulletins as required,reviewing and recommending approval of contractor
invoices, and final punch list/acceptance.
Page 1 of 2
2. In accordance with Article VII paragraph 7.1.1 of the Agreement, the County shall pay the
Consultant a lump sum fee of Fifty Thousand Seven Hundred Forty-Nine and 00/100
Dollars($50,749.00)paid on percent complete basis for the following phases: - - - -
a. On-Site Evaluation and Design Development—consisting of a structural analysis report
— $20,300.00 upon document review and approval by the Director of Project
Management.
b. Construction Documents — consisting of drawings and specifications setting forth in
detail the requirement for the construction of the project—.$17,762.00 upon document
-review and approval by the Director of Project Management and also be reimbursed
for fees paid for securing approval of authorities having jurisdiction over the project.
c. Bidding Phase—$2,537.00 upon completion.
d. Construction Administration—$10,150.0,0 upon final acceptance.
All other Terms and Conditions of the Task Order shall remain in accordance with the Agreement and
as amended.
.r41t'�,;" ''%. ITNESS WHEREOF, each party caused this Task Order to be executed by its duly authorized
liks
,-. %�s:';�+• i BOARD OF COUNTY COMMISSIONERS��
,At b�-: T. KEVIN MADOK, Clerk OF MONROE COUNTY,FLORIDA
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Date: " l 1a,1 2.4, 7-01 7 �,r-i COo
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CONSULTANT: -r-i v .: -c
Attest: BENDER&ASSOCIATES ARCHITECTS,P.A.
By: akAiN,LCLA By:
Printed Name: Le.-UJt S Printed Name: DAVID StA AY
Title: Oc-itce. \WI T- Title: AR 116C( PPM tF EI�-
Date: S 1 a a` N q Date: • s/2Z119.
MONROE COUNTY ATTORNEY
APP VED AS 0
AYN LEWIS
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_ ASSISTANT COUNTY ATTORNEY