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1st Amendment 04/17/2019 GV�S COURTq c Kevin Madok, CPA Clerk of the Circuit Court& Comptroller— Monroe Count Florida o p Y, E cOVN DATE: June 6, 2019 TO: Alice Stervou Contract Monitor FROM: Pamela G. Hancock, D.C. SUBJECT: April 17' BOCC Meeting Attached is an electronic copy of Item C12, 1st Amendment to Agreement with Ceiling to Floor Cleaning, Inc. for Upper Keys and Marathon Janitorial Services to add janitorial services at the Roth Building, in the monthly additional amount of$850.00, and the Marathon State Attorneys Office, in the monthly additional amount of$650.00, for your handling. Should you have any questions,please feel free to contact me at (305) 292-3550. Thank you. cc: Facilities Supervisor Countv Attorney Finance File KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070 305-294-4641 305-289-6027 305-852-7145 305-852-7145 FIRST AMENDMENT TO AGREEMENT FOR UPPER KEYS AND MARATHON JANITORIAL SERVICES MONROE COUNTY,FLORIDA This First Amendment to. Agreement is made and entered into this 17th day of April, 2019, between MONROE COUNTY, FLORIDA("COUNTY"), a political subdivision of the State of Florida, whose address is 1100 Simonton Street,Key West, Florida 33040,and Ceiling to Floor Cleaning, Inc., a Florida Profit: Corporation, authorized to do business in the State of Florida, ("CONTRACTOR"), whose principal address is 2732 NW 15th Court, Fort Lauderdale, Florida 33311, and whose physical address for purposes of this Agreement is 2003 NW 55th Avenue, Margate, Florida 33063. WHEREAS, on February 20, 2019, the parties entered into the Agreement for the " CONTRACTOR to provide janitorial services for facilities . in the .Upper Keys and -Marathon ("Original Agreement"); and WHEREAS, COUNTY desires to provide janitorial services for the Roth Building in Tavernier, and the State Attorney's Office in Marathon, Florida:and WHEREAS, CONTRACTOR desires and is able to provide janitorial services to the Roth Building,Tavernier,and the State Attorney's Office in Marathon,Florida: and WHEREAS, this First Amendment serves to amend the Agreement to incorporate and include the CONTRACTOR's scope of services to be provided at the Roth Building,Tavernier, and at the State Attorney's Office in Marathon, Florida: and WHEREAS,the parties have found the Original Agreement to be mutually beneficial;and WHEREAS, the parties find that it would, be mutually beneficial to enter into this First Amendment to the Original Agreement for additional janitorial services; NOW,THEREFORE, IN CONSIDERATION of the,mutual promises and covenants set forth below,the parties agree to amend the Agreement as follows: 1. Paragraph 2 of the Original Agreement,SCOPE OF THE WORK, shall be amended to incorporate and include additional janitorial services to be performed by the CONTRACTOR at the Roth Building in Tavernier, and the State Attorney's Office in Marathon, Florida, as reflected on Exhibit "A-Revised",which is attached hereto and made a part hereof. Therefore, Paragraph 2,SCOPE OF WORK,of the Original Agreement is hereby revised to read as follows: 2. SCOPE OF WORK . The Scope of Work shall include, but not be limited to, all work and / or services shown and listed in Exhibit"A-Revised",which is attached hereto and made a part hereof. The Contractor is required to provide a complete job as contemplated by this Scope of Work. The Contractor shall furnish all labor, supervision,materials, power, tools, equipment, supplies, permits, if any are necessary, and any other means of construction or work necessary or proper for performing and completing the Scope of Work, unless otherwise specifically stated. See Exhibit"A-Revised" 2. Paragraph 5, PAYMENTS TO CONTRACTOR,of the Original Agreement, is hereby revised. to read as follows: 5. PAYMENTS TO CONTRACTOR A. County's performance and obligation to pay under this agreement, is contingent upon an annual appropriation by the Board of County Commissioners. County shall pay in accordance with the Florida Local Government.Prompt Payment Act; payment will be made after delivery and inspection by County and upon submission of a proper invoice by Contractor. • B. The County shall pay to the Contractor for the faithful performance of said services on a per month in arrears basis for each of twelve(12)months. The Contractor shall invoice Monroe County Facilities Maintenance monthly- for janitorial services performed under the Specifications contained herein. The total.Contract amount shall be Twenty-one Thousand and 00/100 ($21,000.00) Dollars per month, which includes the additional janitorial services for the Roth Building, in the amount of Eight Hundred Fifty and 00/100 ($850.00) Dollars per month as shown on Contractor's proposal attached hereto as Exhibit "B", and includes the additional janitorial services for the Marathon State Attorney Office,in the amount of Six Hundred Fifty and 00/100 ($650.00) Dollars per month as shown on Contractor's proposal attached hereto as Exhibit"C",which all are incorporated herein and made a part hereof. C. TERM OF AGREEMENT This Agreement shall commence on March 1, 2019, and-ends upon February 29, 2020, unless terminated earlier under.paragraph 19 of this Agreement. The janitorial services provided by the Contractor for the Roth Building and the Marathon State Attorney's Office, however,shall commence on May 1,2019,and ends uponFebruary 29,2020. The County shall have the option to renew this Agreement for up to an additional four (4) one-year periods at terms and conditions mutually agreeable to the parties, exercisable upon written notice given at least thirty (30) days prior to the end of the initial term. Unless the context clearly indicates otherwise,references to the"term"of this Agreement shall mean the initial term of one(1)year. The Contract amount may be adjusted annually in accordance with the percentage change in the U.S. Department of Commerce Consumer Price Index (CPI-U)for all Urban Consumers as reported by the U.S. Bureau of Labor Statistics and shall be based upon the CPI-U computation at December 31 of the previous year. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] IN WITNESS WHEREOF, each party has caused this Agreement to be executed by its duly aut,..u ed representative. ka.,0,03% . . r-r) III INs, •,►:j1„ BOARD OF COUNTY COMMISSIONERS l• :'r�. MADOK, CLERK OF MONRO OUNTY, FLORIDA / Ilk ;, By: Deputy Clerk r Date: U L 1 9 Date: G 1`�. Z° ` 9 Witnesses for CONTRACTOR: CONTRACTOR: CEI TO FLOOR CL A ING, INC. c Signature of person autl! rized to Signature legally bind C /orporate n Date: f CO- (Ct Zr\ Cl, Ct, -t.(4,((\4- 0 5-/ / 0 Date Print Name Print Name and Title deshega;Gi-eiCi� Address: aD &��Qat r"4AW.. Signature (1)6a04,,I/ clio0-- V.-S—/9,#/71- 4-5Kkt) 9T — 6 Zak--a- ( Date Print Name Telephone Number cm w #-�F�-s MONROE COUNTY ATI ORNEY'S OFFICE ,: 0VEOAST?F FA p to } i`Y P PATRICIA FABLES u- ASSISTAINE COAINTATtORNEY a iij CJ DATE: : -- -- J� 3 EXHIBIT "A-Revised" SPECIFICATIONS: A. Facility Security a) Arrangements as to accessing the facilities will be coordinated through the County's Representative. Issuance of necessary keys and other procedures will be arranged after award of contract. Written confirmation of receipt of keys shall be signed by the Contractor. The Contractor shall be responsible for which employees shall be assigned keys and the return of all keys immediately upon termination of the contract. Contractor shall report immediately any loss or misuse. In the event keys are not returned and/or duplication of keys, rekeying of locks, or lock replacement is required because of Contractor's loss or misuse, Contractor shall promptly reimburse the County for any incurred cost. Contractor will not be allowed to duplicate keys. b) The Contractor shall insure all exterior doors are locked while they are servicing the building and upon their departure. All doors found locked should be left locked. Security of the building shall be the responsibility of the Contractor during the designated cleaning service. Absolutely no one other than authorized personnel can be in the facility after regular business hours. This includes relatives, friends, etc. Contractor is to lock all doors as directed and turn off lights except those designated by the County's Representative to be left on. c) The Contractor shall report any problems regarding open doors and/or vandalism to the Facilities Maintenance Department, telephone (305) 292-4431 or (305) 292-4436. B. The Contractor shall provide all supplies necessary for the cleaning performance of his/her work under the contract. All supplies, including but not limited to, hand soap, paper towels, toilet paper, trash can liners, and Safety Data Sheets for all supplies, shall be supplied by the Contractor. Restrooms are equipped with the Bay West or Renown toilet paper dispensers. Soap and paper towel dispensers are Renown. The County can supply additional dispensers of like kind as needed. The Contractor shall use enzyme base cleaning supplies. The Contractor shall maintain stock in each facility in an amount sufficient to last through, the next cleaning day. C. Contractor agrees to use and provide documentation for whole-building cleaning and maintenance practices, using: a) Sustainable cleaning chemicals (enzyme based) that meet the requirements of Green Seal's GS-37 and/or EPA's Design for Environment program. b) Micro-fiber wipes, dust cloths and dust mops in place of paper wipes, and where paper products are used, including hand towels, use of products that contain at least 30%recycled content and are recyclable. c) Floor care products (finishers and sealers) shall be durable and slip resistant and the finish shall be free of zinc (metal-free) or shall meet the requirements 4 of Green Seal's GS-40 and/or Environmental Choices CCD- 47 and/or EPA's Design for the Environment program. d) Carpet care products shall meet the requirements of GS-37 and/or CCD-148 Proper training of Contractor's personnel in the hazards, use, maintenance, and disposal of cleaning chemicals, dispensing equipment,and packaging. e) Foam hand soaps that do not contain antimicrobial agents, except where required by health codes, and that meet Green Seal GS-41A standard. 0 Cleaning equipment that reduces impacts on the Indoor Environment. D. Supervision and Inspection of Work: Sufficient supervisory personnel shall be provided and systematic inspection will be conducted by the Contractor to ensure that all services are properly performed, as specified. To ensure that any problems that may arise will be taken care of promptly, the Contractor will maintain a twenty-four (24) hour telephone contact seven (7) days per week for the receipt of any complaints and/or addressing any issues. Random inspections shall be performed by County Representatives from the Facilities Maintenance Department administering the contracts. Deficiencies shall be corrected within a twenty-four (24) hour period of notification to the Contractor. Failure of the contractor to correct such deficiencies shall result in a prorated deduction from the monthly invoice. SCOPE OF WORK Key Largo Library Janitorial services will be six (6) days a week, Monday through Saturday (excluding holidays), beginning after 6:00 p.m., and finishing no later than 9:30 a.m. (Library opening time). Wednesdays beginning after 8:00 p.m. and finishing no later than 9:30 a.m. (Library opening time). The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same for the Key Largo Library, located at Publix Shopping Center, Mile Marker 101.5, Key Largo, Florida,consisting of approximately 12,068 square feet. A. Restroom Sanitation shall include the following on a daily basis: i. All floors swept, loose dirt removed. ii. Wash and disinfect floor. iii. Stall partitions and walls damp cleaned. iv. All commodes, urinals, basins, and vanities shall be scoured and disinfected. v. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. vii. All supplies shall be replaced(paper goods, soap, etc.). viii. All trash receptacles emptied and liners replaced. ix. All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished,whether it is specifically noted in these specifications or not. 5 B. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished periodically. C. General Cleaning shall be completed daily, and should include the following: i. All tile floors are to be swept and mopped. ii. All door handles and knobs are to be cleaned and disinfected. iii. All furniture and furnishings to be dusted, including plants. iv. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. v. All trash receptacles emptied, and trash can liners replaced. vi. All upholstered furniture to be vacuumed. vii. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. viii. All entry mats shall be lifted, swept/vacuumed/mopped and cleaned underneath. Replace when floor is dry. D. Weekly janitorial services to include: i. All glass partitions, doors, mirrors, windows, etc. to be cleaned and/or polished. ii. Obvious scuff marks shall be removed from resilient flooring. iii. All door vents cleaned. E. Monthly janitorial services to include: i. All high dusting (i.e. pictures, door frames, air vents/grills, tops of book shelves, etc.) ii. All walls dusted monthly. iii. All air conditioning vents, supply and return air grilles, cleaned. F. Additional Services(Shall be performed once in every three(3) month period, and shall be included in the bidding price): i. Resilient Flooring shall be swept/dust mopped and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuff marks or dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs - shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning, or shampooing. 6 The Roth Building Janitorial services will be five (5) days a week, Monday through Friday (excluding holidays), beginning at 7:30 a.m., and finishing no later than 9:30 a.m. The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same, for the following facility located at 50 High Point Road, Tavernier, Florida 33070,consisting of approximately 2,600 square feet of space. A. Restroom Sanitation shall include the following on a daily basis: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floor. iii. Stall partitions&walls damp cleaned. iv. All commodes, urinals, basins, and vanities shall be scoured and disinfected. v. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. vii. Mirrors shall be cleaned and polished. viii. All door handles shall be cleaned and disinfected. ix. All supplies shall be replenished (paper goods,soap, etc.). x. All trash receptacles emptied and liners replaced. xi. All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. B. General Office Cleaning(two (2)times per week) i. Tile floors—dust mopped and/or damp mopped. ii. Furniture and Furnishings- Dusted and spot cleaned. iii. Low ledges, sills, rails and baseboards dusted and spot cleaned. iv. Trash and recycle containers emptied and liners changed. v. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. Carpeting shall be spot cleaned. C. General Cleaning of Public Areas, Hallways, Meeting Rooms, Break Rooms, and Kitchens shall be completed daily, and are to include the following: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floors and spot cleaned. iii. Low ledges, sills; rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. iv. All door handles, exit devices, push plates,and pull plates shall be cleaned with a disinfectant wipe. v. All trash receptacles emptied, and trash can liners replaced. vi. All upholstered furniture to be vacuumed. vii. All carpeting and entry mats shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. 7 viii. All entry mats shall be lifted, swept/vacuumed/mopped, and cleaned underneath. Replace when floor is dry. ix. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished periodically. x. Exterior of refrigerators, stoves, microwaves, cabinets, and counter tops are to be cleaned. D. Weekly janitorial services to include: i. All glass partitions, doors, door handles and knobs, mirrors, interior windows, etc. to be cleaned and/or polished. ii. Obvious scuffmarks shall be removed from resilient flooring. iii. All door vents cleaned. iv. Water fountains are to be polished. v. Tile floors are to be damp or steam mopped. E. Monthly janitorial services to include: i. All high dusting (i.e. pictures, door frames, air vents, tops of book shelves, window blinds,etc.). ii. All walls dusted monthly. iii. All air conditioning vents,supply and return air grilles, cleaned. F. Additional Services: (Shall be performed once in every three (3) month period, and shall be included in the bidding price.) i. Resilient Flooring shall be swept/dust mopped and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuffmarks or dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning,or Shampooing Carpets and Rugs-shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning, or shampooing. Carpet cleaning methods and products are to be coordinated with the County's Representative. Islamorada Library Janitorial services will be five (5) days a week, Monday through Friday (excluding holidays), anytime between the hours of 8:00 p.m. on Tuesday, and 6:00 p.m. Monday, Wednesday,Thursday, and Friday, with completion before 9:30 a.m. The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same for the Islamorada Library, located at 2331 Overseas Highway, Islamorada, Florida, consisting of approximately 5,699 square feet. A. Restroom Sanitation shall include the following on a daily basis: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floor. iii. Stall partitions and walls damp cleaned. 8 iv. All commodes,urinals,basins,and vanities shall be scoured and disinfected. v. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed,and disinfected. vii. All supplies shall be replaced (paper goods, soap, etc.). viii. All trash receptacles emptied and liners replaced. ix. All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. B. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished periodically. C. General Cleaning shall be completed daily, and should include the following: i. All tile floors are to be dusted and mopped. ii. All door handles and knobs are to be cleaned and disinfected. iii. All furniture and furnishings to be dusted, including plants. iv. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. v. All trash receptacles emptied, and trash can liners replaced. vi. All upholstered furniture to be vacuumed. vii. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. All entry mats shall be lifted, swept/vacuumed/mopped, and cleaned underneath. Replace when floor is dry. D. WeekIy janitorial services to include: i. All glass partitions,doors,mirrors, windows, etc. to be cleaned and/or polished. ii. Obvious scuff marks shall be removed from resilient flooring. iii. All door vents cleaned. E. Monthly janitorial services to include: i. All high dusting(i.e. pictures,door frames, air vents,tops of book shelves, etc.) ii. All walls dusted monthly. iii. All air conditioning vents, supply and return air grilles, cleaned. F. Additional Services: (Shall be performed once in every three (3) month period, and shall be included in the bidding price.) i. Resilient Flooring shall be swept/dust mopped, and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuff marks or dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning,or shampooing. 9 Marathon The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same, for the following facilities all located in Marathon, Florida 33050: ➢ George Dolezal Library, 3251 Overseas Highway, consisting of approximately 7,028 square feet. ➢ Marathon Courthouse, 3117 Overseas Highway, consisting of approximately 6,863 square feet. ➢ Marathon Government Center, 2798 Overseas Highway, consisting of approximately 23,500 square feet. ➢ Marathon Government Center Annex, 490 63`d Street, consisting of approximately 10,000 square feet. ➢ Marathon Tax Collector, 3101 Overseas Highway, consisting of approximately 1,984 square feet. ➢ Marathon DMV, 3384 Overseas Highway, consisting of approximately 1,200 square feet. ➢ Marathon Clerk of the Court, 3117 Overseas Highway, consisting of approximately 1,600 square feet. ;- Marathon MCSO Substation, 3103 Overseas Highway, consisting of approximately 5,400 square feet. ➢ Marathon Senior Center, 33`d Street, Gulfside, consisting of approximately 2,250 square feet. • Marathon Supervisor of Elections, 10015, 10005 Overseas Highway, consisting of approximately 2,139 square feet. • Marathon State Attorney's Office, 4695 Overseas Highway, consisting of approximately 1800 square feet. A. Restroom Sanitation shall include the following on a daily basis: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floor. iii. Stall partitions& walls damp cleaned. iv. All commodes,urinals, basins, and vanities shall be scoured and disinfected. v. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed,and disinfected. vii. Mirrors shall be cleaned and polished. viii. All door handles shall be cleaned and disinfected. ix. All supplies shall be replenished (paper goods, soap, etc.). x. All trash receptacles emptied and liners replaced. xi. All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. io B. General Office Cleaning (two(2)times per week) i. Tile floors—dust mopped and/or damp mopped. ii. Furniture and Furnishings-Dusted and spot cleaned. iii. Low ledges, sills, rails and baseboards dusted and spot cleaned. iv. Trash and recycle containers emptied and liners changed. v. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. Carpeting shall be spot cleaned. C. General Cleaning of Public Areas, Hallways, Meeting rooms, Break Rooms, and Kitchens shall be completed daily, and are to include the following: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floors and spot cleaned. iii. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. iv. All door handles, exit devices, push plates, and pull plates shall be cleaned with a disinfectant wipe. v. All trash receptacles emptied, and trash can liners replaced. vi. All upholstered furniture to be vacuumed. vii. All carpeting and entry mats shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. viii. All entry mats shall be lifted, swept/vacuumed/mopped, and cleaned underneath. Replace when floor is dry. ix. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished periodically. x. Exterior of refrigerators, stoves, microwaves, cabinets, and counter tops are to be cleaned. xi. Marathon Government Center Meeting Room shall be cleaned on a daily basis, including the dais and adjacent podium, desks, and tables. View glass for embedded CRT screens is to be cleaned and polished. D. Daily Elevator Maintenance(Marathon Government Center): i. Clean and disinfect interior car walls, holding bars, and push buttons. ii. Vacuum and damp mop floor. iii. Vacuum door track. iv. Clean and polish interior and exterior of elevator doors. E. Weekly janitorial services to include: i. All glass partitions, doors,door handles and knobs, mirrors, interior windows, etc. to be cleaned and/or polished. ii. Obvious scuffmarks shall be removed from resilient flooring. iii. All door vents cleaned. iv. Water fountains are to be polished. II v. Tile floors are to be damp or steam mopped. F. Monthly janitorial services to include: i. All high dusting(i.e. pictures,door frames, air vents, tops of book shelves, window blinds, etc.). ii. All walls dusted monthly. iii. All air conditioning vents, supply and return air grilles,cleaned. G. Additional Services: (Shall be performed once in every three (3) month period, and shall be included in the bidding price.) i. Resilient Flooring shall be swept/dust mopped and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuffmarks or dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs - shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning, or shampooing. Carpet cleaning methods and products are to be coordinated with the County's Representative. H. Hours of Operation: i. Marathon Library - The Contractor shall furnish day porter janitorial service with one (1) evening building attendant on site. Janitorial services will be six (6) days a week, on the days the library is open (Monday, Tuesday, Thursday, Friday, and Saturday, excluding holidays), beginning at 4:30 p.m., and finishing at 7:30 p.m. Wednesday work will begin at 8:00 p.m. (only as long as it takes). ii. Marathon Courthouse — Five (5) days a week (Monday-Friday, excluding holidays) 7:40 a.m. and completed by 9:00 a.m. (For the heavier cleanings, Contractor will need to coordinate through the County Representative.) iii. Marathon Government Center — Five (5) days a week (Monday-Friday, excluding holidays), anytime between the hours of 10:00 p.m. and completed by 7:45 a.m. It is imperative that trash from break rooms/kitchens be removed Friday at or after business hours. Through coordination with the County Representative and proper employee attire, service time can be adjusted to normal business hours, if desired. iv. Marathon Tax Collector—Five(5)days a week(Monday-Friday, excluding holidays), anytime between the hours of 8:00 a.m. and complete by 5:00 p.m. (Preferred start work time to be 8:00 a.m.to vacuum and be completed with that task by 8:30 a.m.). v. Marathon Clerk of the Court- Five (5)days a week(Monday-Friday,excluding holidays), anytime between the hours of 8:00 a.m. and completed by 5:00 p.m. (Preferred start work time to be 8:00 a.m. to vacuum and be completed with that task by 8:30 a.m.). 1, vi. Marathon Senior Center--Five (5) days a week(Monday-Friday,excluding holidays). Preferred evening access and additional once a month floor services to be coordinated with Owner. vii. Marathon Supervisor of Elections-Two (2)days a week, preferably Tuesday and Friday(excluding holidays), anytime between the hours of 8:30 a.m. and completed by 5:00 p.m. viii. Marathon MCSO Substation-Three(3)days a week,preferably Monday, Wednesday & Friday(excluding holidays), anytime between the hours of 8:00 a.m. and completed by 4:00 p.m. ix.Marathon DMV—Three(3)days a week, preferably Monday,Wednesday& Friday (excluding holidays). Customer Restrooms-Anytime between the hours of 8:00 a.m. and completed by 4:30 p.m. Customer lobbies can only be mopped between 4:15 p.m.—5:00 p.m. All other lobby duties and all employee areas can be cleaned anytime between the hours of 9:00 a.m. and 4:15 p.m. x. Marathon Government Center Annex,490 63rd Street- - Five (5)days a week (Monday-Friday,excluding holidays), anytime between the hours of 6:00 p.m. and completed by 6:00 a.m. xi.Marathon State Attorney Building,4695 Overseas Highway, --Two non-consecutive days a week(Monday through Friday, excluding holidays), anytime between the hours of 8:00 a.m. and completed by 5:00 p.m. The Marathon State Attorney Building Janitorial services will be two (2) non-consecutive days a week, Monday through Friday (excluding holidays),beginning at 8:00 a.m., and finishing no later than 5:00 p.m. The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same, for the following facility located at 4695 Overseas Highway, Marathon, Florida 33050, consisting of approximately 1800 square feet of space. A. Restroom Sanitation shall include the following twice a week: i. All Floors swept, loose dirt removed. ii.Wash and disinfect floor. iii.Stall partitions&walls damp cleaned. iv.All commodes, urinals, basins, and vanities shall be scoured and disinfected. v. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed,and disinfected. vii.Mirrors shall be cleaned and polished. viii..All door handles shall be cleaned and disinfected. ix.All supplies shall be replenished(paper goods, soap,etc.). x.All trash receptacles emptied and liners replaced. xi.All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished,whether it is specifically noted in these specifications or not. 13 B. General Office Cleaning(two(2)times per week) i. Tile floors—dust mopped and/or damp mopped. ii. Furniture and Furnishings -Dusted and spot cleaned. iii. Low ledges, sills, rails and baseboards dusted and spot cleaned. iv. Trash and recycle containers emptied and liners changed. v. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. Carpeting shall be spot cleaned. C. General Cleaning of Public Areas, Hallways, Meeting rooms, Break Rooms, and Kitchens shall be completed twice a week, and are to include the following: i.All Floors swept, loose dirt removed. ii.Wash and disinfect floors and spot cleaned. iii.Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. iv.All door handles,exit devices,push plates, and pull plates shall be cleaned with a disinfectant wipe. v. All trash receptacles emptied, and trash can liners replaced. vi.All upholstered furniture to be vacuumed. vii.All carpeting and entry mats shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. viii.All entry mats shall be lifted, swept/vacuumed/mopped, and cleaned underneath. Replace when floor is dry. ix.All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished periodically. x. Exterior of refrigerators, stoves, microwaves, cabinets, and counter tops are to be cleaned. D. Weekly janitorial services (once weekly) to include: i. All glass partitions, doors, door handles and knobs, mirrors, interior windows, etc. to be cleaned and/or polished. ii. Obvious scuffmarks shall be removed from resilient flooring. iii. All door vents cleaned. iv. Water fountains are to be polished. v. Tile floors are to be damp or steam mopped. E. Monthly janitorial services to include: iv. All high dusting (i.e. pictures, door frames, air vents, tops of book shelves, window blinds, etc.). v. All walls dusted monthly. vi. All air conditioning vents, supply and return air grilles, cleaned. F. Additional Services: (Shall be performed once in every three (3) month period, and shall be included in the bidding price.) 14 't. Resilient Flooring shall be swept/dust mopped and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuffmarks or dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs-shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks,stains and spots,and shall have a bright uniform color upon completion of dry cleaning,steam cleaning,or shampooing. Carpet cleaning methods and products are to be coordinated with the County's Representative. 15 } EXHIBIT "B" CEILING TO FLOOR CLEANING PROPOSAL FOR ADDITIONAL SERVICES AT THE ROTH BUILDING 44k CEILING to FLOOR • CLEANING tnaf/y Candxp`.nai�7/1 AVIrvir Benefit package prepared for: ..!C‘ -77 PP. A) o Monroe County Public Works Facilities Maintenance c/o Purchasing Department Gato Bullding-Room 2-213 1100 Simonton Street Key West, Fl 33040 Upper Janitorial Services-The Roth Building Ceiling to Floor Cleaning,Inc. 2003 Mears Parkway Margate,Fl 33063 Contact: Aisha Styles,Chief Executive Officer Email: Info@ctfcleaning.com Office: 954-662-2735 Fax: 954-391-5088 CEILINGi4-FLOOR CLEANING &Ayffar44,,00s9 to aitvrem March 26,2019 Monroe County Public Works Facilities Maintenance c/o Purchasing Department Gato Building-Room 2-213 1100 Simonton Street Key West,Fl 33040 Upper Keys and Marathon Janitorial Services Dear Purchasing Department: Ceiling to Floor Cleaning,Inc.Is pleased to have the opportunity to respond to your request for quote to add The Roth Building to our current contract for the Upper Keys and Marathon Janitorial Services. Ceiling to Floor Cleaning,Inc.is a full-service janitorial cleaning company with innovative technology,state-of-the-art equipment and an extensive knowledge-base in the industry. By allowing us to take care of all your janitorial cleaning needs,the Janitorial Services at the Roth Building will be maintained by professional staff members that will go above and beyond to ensure your facility always look its'best. Our dedicated executive management team has your best interest In mind and are committed to making sure each of your facility is clean and properly maintained. In addition to thoroughly trained staff members,our management staff wants to make sure you have a continued professional working relationship with Ceiling to Floor Cleaning,Inc. We are always available to answer any questions you may have regarding our custom- tailored cleaning. Our addition of Janitorial services the will be provided to the Roth Building is being quoted to you at a rate of$850.00/per month(which includes all equipment and supplies). Thank you in advance for the opportunity to provide you with a quote for Janitorial Services at the Roth Building. We hope the enclosed information will help your decision-making process. If you have any questions and/or concerns,please do not hesitate in asking. Sincerely. Bala Srgies President/CEO 2003 Mewl Parkway,Margate.Fl 33065 -•;. " Office.I954)662-2735 V CEILING 10FL00R CLEANING &may iirsaaariVono.ryatoN Corporate History and Experience Ceiling to Floor Cleaning,Inc.is a rapidly growing business originating In South Florida in 2013. With over 50 employees(part-time,full-time and per-diem),we effectively provide quality janitorial cleaning and event cleaning services throughout Southeast Florida. We specialize in commercial,residential properties,city/county/state/governmental municipality custodial services.Ceiling to Floor Cleaning,Inc.uses state-of-art cleaning systems and equipment that consistently allows us to provide excellent quality service. We have a proven record of accomplishment with multi-site city and government municipalities and private sector clients throughout Southeast Florida. As technology continually changes and advances,we can adapt to them as deemed necessary. We are constantly upgrading our systems and products to comply in every respect with today's ever- changing market. Our well-experienced managers have the adaptability to improve practices and find efficiencies for our customers in the realm of supply management,product cost and inventory control. Ceiling to Floor Cleaning,Inc.develops and implements a Janitorial workforce and systems to provide our clientele with top-notch services. We do this by recruiting and training Industry-focused personnel and providing them with solid executive management,efficient and proper tools,engineered systems and standardized products. Keeping in mind the vast knowledge,experience and qualifications of our firm,Ceiling to Floor Cleaning,Inc.is a well-rounded organization that can meet all your facility requirements. Ceiling to Floor Cleaning,Inc.has staff members with more than 15 years of experience working in the Janitorial cleaning industry. Our qualifications have enabled us to serve a wide array of facilities and organizations. We have extensive experience ranging from entitles such as multi-site contracts for Broward County,City of Fort Lauderdale,Florida Keys Marathon international Airportt,City of Hollywood Parks and Recreation Division,Town of Jupiter,City of Pembroke Pines,private learning institutions and medical facilities.This also includes the complexities of surgical centers and large social venues such as NASCAR,Food and Wine Festivals.Caribbean Festivals and Miami's Ultra Music Festival at Bay Front Park !by-which 50-60 employees were provided based on the event sizel, Several of our current projects demand the highest level of compliance to OSHA standards,as well as"Green Seal" environmental standards for cleaning. For example,the eye surgery center that we maintain; requires the most demanding standards of cleanliness along with specialized knowledge of handling blood-borne pathogen contaminants and knowledge of JAHCO Regulatory Standards. 2003 Mears Parkway,Margate,fi 33065 �}r. Office.i9541662.2735 �i CEILING\U-FLOOR CLEANING clady i'Ar4hrofftw,ggn41a70 6.71 Full Range Qf Services Ceiling to Floor Cleaning,Inc.understands the importance of professional appearance and cleanliness. When you contract with Ceiling to Floor Cleaning,Inc.,you will see a dramatic difference in the appearance of your facility from the first day of service. Consistent satisfaction is the reason for our success and that consistency serves as the foundation for our company. First,we meet with you to discuss your cleaning preferences and expectations. We will then custom-tailor an affordable cleaning program based on your input to satisfy your specific requirements. Our professional staff uses the latest state-of-the-art equipment and is trained to provide any and all the following services at your request: ❖ Special Event Cleaning Services • ❖ Parking Lot Cleaning/Maintenance • Debris/Trash Removal ❖ Exterior Pressure Washing ❖ Commercial Parking Garages/Parking Lots Cleaning Services ❖ Carpet Cleaning/Spotting 4. General/Specialized Office Cleaning ❖ Restroom Sanitizing 4. Wash and Sanitize Waste Receptacles ❖ Emergency Cleaning(Floods&Water Damages) 4. Glass/Window Cleaning ❖ Floor Care:Tile/Grout Cleaning and Floor Stripping&Refinishing 4. Wood Floor/Wood Laminate Care 4. Supply/Inventory Management 4. Security Lock-up 2003 Mears Parkway,Margate.Ft 33065 Office.(9541662-2735 dt CEILING 1,FLOOR CLEANING Bury `$4a.ii Aes Yg, g My/s TOOLS/EQUIPMENT The following is a list of the working tools and equipment provided,depending upon the type of service rendered: Color-Coded Microfiber Cleaning System Dust Mops Kalvac No Touch System Carpet Cleaning Machines Rubbermaid Pulse System DVAC One-Pass System Floor Refinishing Machines Rubbermaid Hygiene System Auto Scrubbers Tile&Grout Machines RotoVac 360 Machine Backpack Blowers Commercial Brooms Hand-held Blowers Safety Vests Waxes Carpet Sweepers Squeegees Trash Grabbers Disinfectants/Sanitizers Vacuum Cleaners Wiping Cloths Metal Polish Floor Dressings Wet Mops Gloves/Goggles/P.P.E. Dust Cloth Floor Machines 3M Twist-N-Fill System Microfiber Mops Green Machine Street Sweeper Shown below are snapshots of some of the essential equipment used by Ceiling to Floor Cleaning, Inc.in our routine janitorial cleaning services. .ter_ 0;3 • Pr4'Feam Super Coach Rubbermaid HYGEN System RotoVac 360XL Backpack Vacuum Cleaner Hygienic Mopping& Carpet Cleaner Water Filtration System =QD , 2003 Meon Parkway Maegcle R 33065 Off ce 19541662 2735 dik CEILINGtnFLOOR CLEANING ef y y,G Roam Upper Keys Janitorial Services(Roth Building)-Project Plan Days of the Week Monday-Friday The Roth Building: Monday-Friday(7:30am-9:30am) Hours of Operation Number of Staff Members 1 employee Pro Team HEPPA Filtration Vacuums Rubbermaid DVAC Kaivac No Touch Cleaning System Major Equipment(available if appl.) Rubbermaid Hygiene Clean Water System We would keep all necessary equipment in the Storage designated Janitorial storage areas. Method of Operation; We will spend the first 30 days meeting regularly with the liaisons of each individual location ensuring standardization methods are in place to exercise a smooth and orderly new vendor/new facility transition. In addition,our experience will allow us to implement the following transitional approach: i The assignment of a site supervisor and most appropriate and knowledgeable staff to support and effectively implement all start-up functions and cleaning assignments. > Schedule pre-start meetings with designated facility liaisons of the Monroe County Facilities and Maintenance Department. `r to ensure all concerns are proactively addressed and processes are initiated. ▪ Maintain close communications with pertinent personnel regarding all transition efforts. Ensuring those Individuals have access to telephone numbers and email addresses of Ceiling to Floor Cleaning,Inc.'s staff members. `. Implement our cleaning checklists to include the development of employee schedules,assigned cleaning tasks,equipment set-up,quality control measures and safety/security procedures. > Ensure said checklists and schedules are posted in appropriate areas of facility. > Conduct site orientations between Ceiling to Floor Cleaning,Inc.supervisors and cleaning staff to clearly address the efficiency/full details of the scope of services(one-on-one on-site training and expectations). • Conduct Inspections of progress and receive feedback from the Monroe County Facilities and Maintenance Department to address areas of focus. • Conduct ongoing-periodic inspections of progress and receive feedback from the Monroe County Facilities and Maintenance Department. 2003 Mears Parkway,Margate.Fl 33065 Adt Office:(954)662.2735 CEILINGIoFL00R CLEANING ciraahr js irdanivi4.9s.S"�to gfatom Approach to Scope of Services Please see that below are specific examples of three of the locations in the bid package that we will be performing an Initial cleaning on to bring into contract compliance within the first 30 days of the start of service. We will also communicate with property/facility managers regarding the most appropriate timeframes of performing any floor care maintenance. THE ROTH SUiL.DINGL Within the first 30 days of the start of service,Ceiling to Floor Cleaning,Inc.plans to perform en initial cleaning to bring your facility into contract compliance. To ensure your facility always looks its best,we will have one uniformed staff member on-site at your facility for the full term of the contract. Monday-Friday,this employee will be on-site between 7:30am- 9:30am(unless otherwise indicated by facility management). Within those first 30 days some of the specific tasks to be performed will include the following: • High/low level dusting and cleaning throughout the entire facility. o Tops of cabinets/table•tops/table•bottoms in Kitchen/Break room,Lobby, Conference/Meeting Rooms and General Office areas will be dusted and cleaned. o All chairs,tops of door frames,door trims and picture frames will be dusted. o Corners of ceilings,ceiling vents/returns,and floor-boards will be vacuumed to remove cob-webs. o Window sills,ledges/frames(internal),baseboards,shelving and light fixtures will be dusted and cleaned weekly, o' Trash can liners emptied and replaced In all areas of the facility. • Floor Care(Main library sections,Hallways,General Office Areas,Restrooms, Front Entry Area and Kitchen/Breakrooms) o Carpet will be cleaned auarterly as Der Scone of Services. o Resilient Flooring shall be stripped and waxed Quarterly as per Scope of Services. > Glass/Window Cleaning o All internal glass partitions,doors,door handles and knobs,mirrors,interior windows shall be cleaned weekly or more often if needed. > Restroom Disinfecting o All restrooms throughout the facility will be cleaned thoroughly with our Kaivac No Touch Cleaning System. This Hygienic Green Cleaning System from Kaivac removes greater than 99.9%of targeted bacteria in restrooms. o All supplies shall be replenished(paper products,soap,etc.) > Water Fountains o All water fountains shall be cleaned daily. o All water fountains shall be polished as needed. > Meeting Room o Government Center Meeting Room will be cleaned daily,including podium, desks,dais,kitchenette,view glass and tables. 2003 Mears Parkway.Margate.Fl 33065 ONic&1954)662-2735 + • iih .1.... i rii t r 4 Lic_i !II': r . i 1 , , , , , MGM r„ I 6f ;i til , 7 . 'tip L sill ,q., .1 {"F f„I t�:_--- a+ � ; I r I9r e i_ „ k fp, I. 4 • in r m _ lip o n ' 4. ci,T-7J: - i , - 1 ,i , ANL ...4„,. 1 0',a wait* • o al (•l t!7 f•I it O C7 ar .i C Ii Si3Iti . Mi ` lei!Jh pp� '1�0►'I1ii ; :;]," gist '"!i vi�t tv . �'jri+ ..;l 32 kt 14 c h ;11� f 1:1,vi�1 lAWL 1 ,i 1, <<g�;16.�1 . o Ut I 'l� 1 h t m1 Ft - -]1; ,r j opallmli amonmommir. tie 3 T J0 I _ _ Orndcr d Asaocialrx t(f wna• ,e k.,Srwf•i S•+Or RY.c m,i 00.W.OM1w r ii 1 ARC111TECTN Iil; The Old Mariner's Hospital Building Y �l7Y: SOHO Pill Aced 'Norma,hey FL. EXHIBIT "C" CEILING TO FLOOR CLEANING PROPOSAL FOR ADDITIONAL SERVICES AT THE MARATHON STATE ATTORNEY OFFICE BUILDING CEILING to FLOOR CLEANING 64a4 Elms.5ii to, oaom Benefit package prepared for: tiL01,, \V Cr4 s ___) Monroe County Public Works Facilities Maintenance Contract Monitor 3583 S. Roosevelt Blvd. Key West, FL 33040 Upper Keys and Marathon Janitorial Services State Attorney's Office (Marathon) Ceiling to Floor Cleaning, Inc. 2003 Mears Parkway Margate, Fl 33063 Contact: Aisha Styles,Chief Executive Officer Email: Info@ctfcleaning.com ctfcleaning.com Office: 954-662-2735 Fax: 954-391-5088 4k le CEILING toFLOOR CLEANING &rap ErAssthsvfnm Mix to Sagan April 2,2019 Monroe County Public Works Facilities Maintenance Contract Monitor 3583 S.Roosevelt Blvd. Key West,FL 33040 Upper Keys and Marathon Janitorial Services Attention Contracting: Ceiling to Floor Cleaning, Inc.is pleased to have the opportunity to respond to your request for quote to add The State Attorney's Office to our current contract for the Upper Keys and Marathon Janitorial Services. Ceiling to Floor Cleaning, Inc.Is a full-service janitorial cleaning company with Innovative technology,state-of-the-art equipment and an extensive knowledge- base in the industry. By allowing us to take care of all your janitorial cleaning needs,the Janitorial Services at The State Attorney's Office will be maintained by professional staff members that will go above and beyond to ensure your facility always look its'best. Our dedicated executive management team has your best interest in mind and are committed to making sure each of your facility is clean and properly maintained. In addition to thoroughly trained staff members,our management staff wants to make sure you have a continued professional working relationship with Ceiling to Floor Cleaning,Inc. We are always available to answer any questions you may have regarding our custom- tailored cleaning. Our addition of Janitorial services the will be provided to The State Attomey's Office is being quoted to you at a rate of$650.00/per month(which Includes al( equipment and supplies). Thank you in advance for the opportunity to provide you with a quote for Janitorial Services at The State Attorney's Office. We hope the enclosed information will help your decision-making process. If you have any questions and/or concerns, please do not hesitate in asking. Sincerely, ,1e4 a Styles President/CEO 2003 Mean Parkway.Margate.Fl 33065 '�' =" :.' Office:1954)662-2735 CEILINGtaFLO0R CLEANING Mls ido,a 91s roSrrs Corporate History and Experience Ceiling to Floor Cleaning, Inc.is a rapidly growing business originating in South Florida in 2013. With over 60 employees(part-time,full-time and per-diem),we effectively provide quality janitorial cleaning and event cleaning services throughout Southeast Florida. We specialize in commercial,residential properties,city/county/state/governmental municipality custodial services.Ceiling to Floor Cleaning, Inc.uses state-of-art cleaning systems and equipment that consistently allows us to provide excellent quality service. We have a proven record of accomplishment with multi-site city and government municipalities and private sector clients throughout Southeast Florida. As technology continually changes and advances,we can adapt to them as deemed necessary. We are constantly upgrading our systems and products to comply In every respect with today's ever- changing market. Our well-experienced managers have the adaptability to improve practices and find efficiencies for our customers in the realm of supply management,product cost and inventory control. Ceiling to Floor Cleaning, Inc.develops and implements a janitorial workforce and systems to provide our clientele with top-notch services. We do this by recruiting and training Industry-focused personnel and providing them with solid executive management,efficient and proper tools,engineered systems and standardized products. Keeping in mind the vast knowledge,experience and qualifications of our firm,Ceiling to Floor Cleaning, Inc.is a well-rounded organization that can meet all your facility requirements. Ceiling to Floor Cleaning,Inc.has staff members with more than 15 years of experience working in the janitorial cleaning industry. Our qualifications have enabled us to serve a wide array of facilities and organizations. We have extensive experience ranging from entities such as multi-site contracts for Broward County,City of Fort Lauderdale,Florida Keys Marathon International Airport,City of Hollywood Parks and Recreation Division,Town of Jupiter,City of Pembroke Pines,private learning institutions and medical facilities.This also includes the complexities of surgical centers and large social venues such as NASCAR,Food and Wine Festivals.Caribbean Festivals and Miami's Ultra Music Festival at Bay Front Park (by-which 50-60 employees were provided based on the event size). Several of our current projects demand the highest level of compliance to OSHA standards,as well as"Green Seal" environmental standards for cleaning. For example,the eye surgery center that we maintain; requires the most demanding standards of cleanliness along with specialized knowledge of handling blood-borne pathogen contaminants and knowledge of JAHCO Regulatory Standards. 2003 Mears Parkway,Margate.Fl 33065 ,rf(. A Office:(9541662-2735 f'1 4k 4 CEILING is-FLOOR CLEANING Era , S'larrir.Wfw,s 94,s Ai Reams Full Range of Services Ceiling to Floor Cleaning,Inc.understands the importance of professional appearance and cleanliness. When you contract with Ceiling to Floor Cleaning,Inc.,you will see a dramatic difference In the appearance of your facility from the first day of service. Consistent satisfaction is the reason for our success and that consistency serves as the foundation for our company. First,we meet with you to discuss your cleaning preferences and expectations. We will then custom-tailor an affordable cleaning program based on your Input to satisfy your specific requirements. Our professional staff uses the latest state-of-the-art equipment and is trained to provide any and all the following services at your request: •:• Special Event Cleaning Services •:• Parking Lot Cleaning/Maintenance ❖ Debris/Trash Removal ❖ Exterior Pressure Washing • Commercial Parking Garages/Parking Lots Cleaning Services ❖ Carpet Cleaning/Spotting ❖ General/Specialized Office Cleaning ❖ Restroom Sanitizing •:• Wash and Sanitize Waste Receptacles •:• Emergency Cleaning(Floods&Water Damages) •:• Glass/Window Cleaning •:• Floor Care:Tile/Grout Cleaning and Floor Stripping&Refinishing ❖ Wood Floor/Wood Laminate Care •:• Supply/Inventory Management ❖ Security Lock-up 2003 Mears Parkway.Margate.Fl 33065 Office:(9541662.2735 [',1�'-_ 41k Ifi CEILING t)FLOOR CLEANING dma44 0 ,y,6ws.9q►ro. ram. TOOLS/EQUIPMENT The following is a list of the working tools and equipment provided,depending upon the type of service rendered: Color-Coded Microfiber Cleaning System Dust Mops Kaivac No Touch System Carpet Cleaning Machines Rubbermaid Pulse System DVAC One-Pass System Floor Refinishing Machines Rubbermaid Hygiene System Auto Scrubbers Tile&Grout Machines RotoVac 360 Machine Backpack Blowers Commercial Brooms Hand-held Blowers Safety Vests Waxes Carpet Sweepers Squeegees Trash Grabbers Disinfectants/Sanitizers Vacuum Cleaners Wiping Cloths Metal Polish Floor Dressings Wet Mops Gloves/Goggles/P.P.E. Dust Cloth Floor Machines 3M Twist-N-911 System Microfiber Mops Green Machine Street Sweeper Shown below are snapshots of some of the essential equipment used by Ceiling to Floor Cleaning, Inc. in our routine janitorial cleaning services. r t 1 aid, 1:;, cm 111414) ,-, II ‘1..,r ProTeam Super Coach Rubbermaid HYGEN System RotoVac 360XL Backpack Vacuum Cleaner Hygienic Mopping& Carpet Cleaner Water Filtration System ro 2003 Mears Parkway Margate Fl 33065 _ J Olf ice:19541662.2735 Vtt 41k CEILING to FLOOR CLEANING • Srra*8'laan , .9qa toMottos Upper Keys Janitorial Services(The State Attorneys Office)-Protect Plan Days of the Week 2 dais per week The State Attorney's Office: 2 days per week between(8:00am and 5:00pm) Hours of Operation Number of Staff Members 1 employee Pro-Team HEPPA Filtration Vacuums Kalvac No Touch Cleaning System Major Equipment(available if appl.) Rubbermaid Hygiene Clean Water System We would keep all necessary equipment in the Storage designated Janitorial storage areas. Method of Operation; We will spend the first 30 days meeting regularly with the liaisons of each Individual location ensuring standardization methods are in place to exercise a smooth and orderly new vendor/new facility transition. In addition,our experience will allow us to implement the following transitional approach: i The assignment of a site supervisor and most appropriate and knowledgeable staff to support and effectively implement all start-up functions and cleaning assignments. ➢ Schedule pre-start meetings with designated facility liaisons of the Monroe County Facilities and Maintenance Department. • to ensure all concerns are proactively addressed and processes are initiated. • Maintain close communications with pertinent personnel regarding all transition efforts. Ensuring those individuals have access to telephone numbers and email addresses of Ceiling to Floor Cleaning,Inc.'s staff members. i Implement our cleaning checklists to include the development of employee schedules,assigned cleaning tasks,equipment set-up,quality control measures and safety/security procedures. i Ensure said checklists and schedules are posted in appropriate areas of facility. • Conduct site orientations between Ceiling to Floor Cleaning,Inc.supervisors and cleaning staff to clearly address the efficiency/full details of the scope of services(one-on-one on-site training and expectations). • Conduct inspections of progress and receive feedback from the Monroe County Facilities and Maintenance Department to address areas of focus. • Conduct ongoing-periodic inspections of progress and receive feedback from the Monroe County Facilities and Maintenance Department. 2003 Mears Parkway.Margate_Fl 33065 1 Office.(954)662-2735 �'-' -��" 41k CEILING IN FLOOR CLEANING Approach to Scope of Services Please see that below are specific examples of three of the locations in the bid package that we will be performing an initial cleaning on to bring into contract compliance within the first 30 days of the start of service. We will also communicate with property/facility managers regarding the most appropriate timeframes of performing any floor care maintenance. THE STATE ATTORNEY'S OFFICE 4695 Overseas Highway Marathon,Fl 33050 Within the first 30 days of the start of service,Ceiling to Floor Cleaning, Inc.plans to perform an initial cleaning to bring your facility into contract compliance. To ensure your facility always looks its best,we will have one uniformed staff member on-site at your facility for the full term of the contract. Two days per week,this employee will clean this site between the hours of 8:00am and 5:00pm(unless otherwise indicated by facility management). Within those first 30 days some of the specific tasks to be performed will include the following: • High/low level dusting and cleaning throughout the entire facility. o Tops of cabinets/table-tops/table-bottoms in Kitchen/Break room,Lobby, Conference/Meeting Rooms and General Office areas will be dusted and cleaned. o All chairs,tops of door frames,door trims and picture frames will be dusted. o Corners of ceilings,ceiling vents/returns,and floor-boards will be vacuumed to remove cob-webs. o Window sills,ledges/frames(internal), baseboards,shelving and light fixtures will be dusted and cleaned weekly. o Trash can liners emptied and replaced in all areas of the facility. i Floor Care(Main library sections,Hallways,General Office Areas, Restrooms, Front Entry Area and Kitchen/Breakrooms) o Carpet will be cleaned auarterlv as oer Scone of Services. o Resilient Flooring shall be stripped and waxed auarterly as per Scope of Services. • Glass/Window Cleaning o All internal glass partitions,doors,door handles and knobs,mirrors,interior windows shall be cleaned weekly or more often if needed. • Restroom Disinfecting o All restrooms throughout the facility will be cleaned thoroughly with our Kaivac No Touch Cleaning System. This Hygienic Green Cleaning System from Kaivac removes greater than 99.9%of targeted bacteria in restrooms. o All supplies shall be replenished(paper products,soap,etc.) • Water Fountains o All water fountains shall be cleaned daily. o All water fountains shall be polished as needed. ➢ Meeting Room o Government Center Meeting Room will be cleaned daily,including podium, desks, dais, kitchenette,view'glass and tables. 2003 Meors Porkwoy,Margate.Fl 33065 Offtce.19541662.2735 �� 1 I i A� E(MMIDDiYYYY) ACORD CERTIFICATE OF LIABILITY INSURANCE DATE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS } CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the . certificate holder in lieu of such endorsement(s). PRODUCER "CONTACT Triton Global NAME: Triton Insurance Group PHONE' (866)400-7679 x100 FAX 1a66)667-3679 '[A/C,'Nd.Fxtli IAIC,No ' 100 N *State Road 7 -EMAIL,:ADDRESS:quote@tritonagency.com Unit 309 INSURER(S)AFFORDING COVERAGE NAIC X • Margate FL 33063 INSURERA:Depositers Insurance Company 42587 INSURED - INSURER B:INFINITY AUTO INSURANCE Ceiling to Floor Cleaning Inc INsURERc:Old Republic Surety Co• - 1431 SW 6 Way INSURERD: • INSURER E': i • Deerfield Beach FL 33441 INSURER F: COVERAGES CERTIFICATE NUMBER:cL188308614 REVISION NUMBER: THIS ISTO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR '"' - - ADM SUBR - POLICY EFF POLICY EXP - - - LTR TYPE OF INSURANCE j1SD NNU POLICY NUMBER. IMMIDDIYYYYI (MMIODIYYYY) OMITS X COMMERCIAL GENERAL LIABILITY 1,000,00.0. _ _ ; EACH OCCURRENCE 5 DAMAGETO RENTED: A . .. _ICLNMS-MADE nOCCUR - - - 100,000 PREMISE5.fEa'o_derreiice) S 'X: Deductible:$500 Per Occ X ACP3007831364 7/28/2018 7/28/2019 MED EXP(Any one person)- S 5,000 '- PERSONAL BADV INJURY S _1,000,000 _ GEN'LAGGREGATE UMITAPPUES PER: • GENERAL AGGREGATE S 2,000,000 X. POLICY n JECa LOC PRODUCTS-COMP/OP AGG S 2,000,000 OTHER:. S - ' B AUTOMOBILEIJABILITY . 509820033119001 04/02/2019 04/02/2020 COMBINEOSINGLE.LIMIT S 1,600,000.00 • IEd acHdcrttl ' ANY AUTO BODILY INJURY(Per person) ; 5 ALL OVvNED •• SCHEDULED ent BODILY INJURY(Per accident/ S _ AUTOS _ AUTOS X ) _. - AUTOS ED lY 19ISI?c AG,EMENT B Per Occident), GE . s HIRED AUTOS AUTOS :PROP ciCYD • • '5 UMBRELLA LIAR . OCCUR aY � CJ�- EACH OCCURRENCE • S — EXCESS LIAB ` CLAIMS-MADE DATg 10—9 ' f J AGGREGATE S . -DED • RETENTION S - WA( NiA!`_ 'YES. . S WORKERS COMPENSATION . - ' YIGT!'1 • -- PER-- •-OTH- AND EMPLOYERS'LIABILITY YIN STATUTE+ ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT S OFFICER/MEMBER EXCLUDED? n N IA (Mandatory in NH) • ' EL DISEASE-EA EMPLOYEE 5 If yes,describe under - - DESCRIPTION OF OPERATIONS below... . - -- - EL DISEASE-POLICY LIMIT S BOND A150317805 06/11/2018 06/11/2019 EMPLOYEEOISHONETY $10,000 C DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached it more space is required) Additional Insured Status Afforded where required by written contract with the insured. Certificate Holder is listed as a Loss Payee in regards to the Bond. • CERTIFICATE HOLDER _. CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Monroe County BOCC THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Board of County Commissioners ACCORDANCE WITH THE POLICY PROVISIONS. 1100 Simonton St. . ,. . Key West, FL 33040 AUTHORIZED REPRESENTATIVE I W Michaud/GLOBAL ©1988-2014 ACORD CORPORATION ',All.rights reserved.- ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD INS025(201401)