09/28/2018 Organizational Meeting Minutes 2018 Vif dit V ,
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MONROE COUNTY VALUE ADJUSTMENT BOARD
ORGANIZATIONAL MEETING
MINUTES '
Friday, September 28, 2018 Marathon Government Center
2798 Overseas Highway
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10:00 a.m. BOCC Meeting Room, 2nd Floor
s Marathon, Florida
Any person who wishes to be heard shall provide the Clerk with his or her name
and the agenda item on which he or she wishes to be heard. There is a five-minute
time limit on presentations to the Board.
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I 1. Call to Order and Pledge of Allegiance
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Commissioner Neugent called the meeting to order at 10:07 a.m. and lead the Pledge of
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Allegiance.
The following were present: County Commissioner George Neugent, County
Commissioner Danny Kolhage, School Board Member John Dick, School Board
Citizen Member James Leonard, Clerk of Court Kevin Madok, Deputy Clerk Pam
Hancock, VAB Counsel Jennifer Sanchez, VAB Clerk Sally Abrams, Property
Appraiser Scott Russell, PA Counsel John Dent, and PA Supervisors DeeDee
Harnish and Mike Russo.
2. Introduction of Board Members and Provide Contact List:
f Members of the 2018 Value Adjustment Board
• County Commissioner Danny Kolhage
• County Commissioner George Neugent
• County Commissioner Heather Carruthers, Alternate—not present
• School Board Member John Dick
• School Board Vice-Chair Mindy Conn, Alternate not present
• School Board Citizen Member James Leonard
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• County Commission Citizen Member John Repetto—not present
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3. Election of Chair and Vice Chair—Danny Kolhage motioned and James Leonard
seconded to appoint George Neugent as Chairman. Motion passed unanimously.John
Dick motioned and George Neugent seconded to appoint Danny Kolhage as Vice-
Chairman. Motion passed unanimously.
George Neugent announced that today's VAB meeting would be his last VAB meeting ,
and therefore, Danny Kolhage would become the next Chairman and a Vice-Chair should
be appointed after the seating of the next county commissioner.
• (Chair must be a County Commissioner, F.S 194.015)
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4. Acknowledge Jennifer G. Sanchez, Esq.,to continue as Private Board Legal Counsel for
the 2018 Value Adjustment Board, contract term expires September 30, 2019. (see s.
194.015, F.S.). Danny Kolhage motioned and James Leonard seconded to accept VAB
Counsel Jennifer Sanchez. Motion passed unanimously.
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5. Approval to Adopt Resolution No. 001-2018 Authorizing a Filing Fee for Certain
Petitions Filed with the Value Adjustment Board Pursuant to Fla. Stat. sec. 194.013.
John Dick motioned and James Leonard seconded to approve Resolution No. 001-2018.
Motion passed unanimously.
6. Selection and Appointment of Special Magistrates for the 2018 Value Adjustment
Board.
Upon the recommendation of VAB Counsel Jennifer Sanchez,John Dick motioned and
Danny Kolhage seconded to accept her recommendations as follows:
• Exemption and Classifications—David Van Loon, Esquire
Motion passed unanimously
Upon the recommendation of VAB Counsel Jennifer Sanchez, Danny Kolhage motioned
and James Leonard seconded to accept her recommendations as follows:
• Valuation—Residential and Commercial—Kevin Talbott and Steven Nystrom
• Tangible Personal Property—Steven Nystrom
Motion passed unanimously
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7. The Board Clerk read the List of 2018 VAB Reference Materials listed below which is
available to the Public, Special Magistrates and Board Members: - No action was
required. 1
• DOR Uniform Policies and Procedures Manual
• Rule Chapters 12D-9 and 12D-10, Florida Administrative Code
• Rules 12D-51.001, 51.002, 51.003, Florida Administrative Code
• Florida Statute Chapters 192 thru 195 {
• Florida's Government in the Sunshine Laws and Manual I
1 • Florida Department of Revenue Property Tax Oversight Program &VAB
Information
• Review 2018 Legislative Changes (Board Counsel) — VAB Counsel Jennifer
Sanchez briefed the Board on Rule Number 12DER18-05 — Forms for
1 Abatement of Taxes for Homestead Residential Improvements Damaged or
Destroyed by Hurricanes Hermine, Matthew or Irma.
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8. Approval of Administrative Actions: .
Danny Kolhage motioned and John Dick seconded to
• Authorize Board Counsel to review and make good cause determinations of
late-filed petitions for tax appeal year 2018, pursuant to Rule 12D.9-015;
ratifying such good cause determinations, if any, made to date.
IMotion passed unanimously.
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i Danny Kolhage motioned and John Dick seconded to
• Direct Board Clerk to interpret "filed" as when the petition is received by
the Clerk, and not to base a timely filing on the postmark.
Motion passed unanimously.
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Danny Kolhage motioned and James Leonard seconded to
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I • Authorize Board Clerk, or her designee, to re-schedule hearings requested 1
by petitioners or Property Appraiser for a single time good cause. F.S I
194.032 (2)(a). VAB Counsel Jennifer Sanchez recommended that the VAB
Counsel be the Clerk's designee. Danny Kolhage stated the Clerk and the VAB
I Counsel can determine the designee. 1
IMotion passed unanimously.
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John Dick motioned and Danny Kolhage seconded to 9
• Authorize Board Chair to sign any and all documents upon VAB Attorney
review.
Motion passed unanimously.
9. Approval of 2017 VAB Final Meeting Minutes of June 25, 2018. John Dick motioned
and James Leonard seconded approval.
Motion passed unanimously. 1
10. Approval to Adopt Local Rules of the Board (Board Counsel).
Danny Kolhage motioned and James Leonard seconded to adopt the three Local Rules
below.
• No telephone hearings during the 2018 tax appeal year.
• No de novo hearings or appeals at the Final Meeting of the Board.
• Confirmation of denial of all petitions without further hearing where
petitioner has not made partial payment of property taxes by deadline,
pursuant to Fla. Stat. sec. 194.014.
Motion passed unanimously.
11. Number of 2018 Petitions Filed:The Clerk read into the record the following count:
• Exemption and Classification Petitions: 10
• Valuation Petitions: 320
• Tangible Personal Property Petitions: 25
• Late-Filed Petitions (to date): 3 the current count was about 7.
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12. Approval of Initial Certification of the 2018 Unadjusted Tax Rolls Pursuant to Fla. Stat.
sec. 193.122. Danny Kolhage motioned and James Leonard seconded approval.
Motion passed unanimously.
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13.Tentative 2018 VAB Hearing Schedule-Yet to Be Confirmed. The VAB will continue in
session until all petitions have been heard. (see s. 194.032, F.S.). James Leonard
motioned and John Dick seconded approval.
Motion passed unanimously.
14. Report from Property Appraiser. No report provided.
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15. Public Comment. No public comment provided.
There being no further business, Danny Kolhage motioned and James Leonard seconded to
adjourn the meeting. Motion passed unanimously. The meeting adjourned at 10:28 A.M.
Kevin Madok, CPA, Clerk
and ex-officio Clerk to the
Board of County Commissioners
Monroe County, Florida
Sal l l� M. Abrams, D.C. •
ApproVed 00.00.2019
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