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05/15/2013 ContractAMY NEAVILIN, CPA CLERK OF CIRCUIT COURT &COMPTROLLER MONROE COUNTY, FLORIDA DATE: May 29, 2013 TO: Jerry Barnett, Director Project Management ATTN: Ann Riger FROM: Pamela G. Hanc� &C. At the May 15, 2013, Board of County Commissioner's meeting the Board granted approval and authorized execution of the following: Item C28 Contract with MBI/K2M Architecture Inc. to provide professional services as required to prepare construction drawings to route the sanitary sewer from the Marathon Courthouse, Marathon Sheriff's Sub - station, and the Marathon Library, to U.S. Highway 1 and connect to the City of Marathon's sewer system. This contract is funded by the one -cent infrastructure tax. Enclosed is a copy for your handling. Item C30 Contract with Pedro Falcon Electrical Contractors Inc. for the ADA Compliance Segment #4 project. This ADA Segment is funded by a Community Development Block Grant (CDBG). Enclosed is a duplicate original for your handling. Item C31 Contract with William P. Horn Architect, P.A. for Professional Services for the Design through Construction Administration of a Fitness Trail at Higgs Beach. Funding will be from the one- cent infrastructure tax. Enclosed is a duplicate original for your handling. Should you have any questions, please feel free to contact me. cc: County Attorney Fin e File 500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305- 295 -3130 Fax: 305 -295 -3663 3117 Overseas Highway, Marathon, FL 33050 Phone: 305 - 289 -6027 Fox: 305- 289 -6025 88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305- 852 -7146 CONTRACT FOR PROFESSIONAL SERVICES BETWEEN OWNER AND ARCHITECUENGINEER MARATHON SEWER CONNECTIONS THIS CONTRACT made as of the 15` day of May, 2013, FOR PROFESSIONAL SERVICES BETWEEN OWNER AND ARCHITECT /ENGINEER (the "Contract" or "Agreement ") is made and entered into by MONROE COUNTY, BOARD OF COUNTY COMMISSIOENRS ( "Owner" or "County "), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, its successors and assigns through the Monroe County Board of County Commissioners (`BOCC "), and MBI/K2M ARCHITECTURE, INC. the( "Architect "), whose address is 1001 Whitehead Street Suite 101, Key West, FL 33040, its successors and assigns. NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements stated herein, and for other good and valuable consideration, the sufficiency of which hereby acknowledged, the Owner and the Architect agree: 1. This Contract is in accordance to the Continuing Contract as approved by the BOCC on December 16, 2009 where professional services are to be rendered for projects in which the estimated construction costs of each individual project under contract does not exceed Two Million Dollars ($2,000,000.00). All terms and conditions of the continuing contract approved by the BOCC shall apply to this contract. Modifications to the existing contract consist of the following: A. SCOPE OF SERVICES Architect shall provide coordination and civil engineering services as required to prepare construction drawings to route the sanitary sewer from the existing Marathon Courthouse, Marathon Sheriff's Sub - station, and the Marathon Library to U.S. Highway 1 and connect to the City of Marathon's sewer system. Design efforts and point of connection will be coordinated with the City of Marathon. Q at: 0 U w Coordination and engineering services include the following expanded Scope of Work: • Review available construction plans pertaining to the existing sanitary sewer system. • Conduct field investigations to confirm/locate sanitary sewer structures. ' - ;1 Coordinate with the City of Marathon and Monroe County. • Prepare a preliminary level plan depicting the location and size of the Q - proposed sanitary sewer system required to tie into the City of Marathon's M - system. • Review the preliminary plan with the City of Marathon and Monroe -- County. m , • Prepare final construction plans for the proposed sanitary sewer improvements. • Complete and submit the appropriate FDEP permit application (if required). County is responsible for the permit fee. • Review contractor submitted shop drawings. B. PAYMENTS Professional services for the scope indicated above will be a total of Six Thousand Eight Hundred Fifty Dollars ($6,850.00) plus direct (reimbursable) expenses not to exceed Two Thousand Five Hundred Dollars ($2,500.00). Reimbursable expenses shall be paid when submitted by Architect, in writing, but only to the extent and in the amounts authorized by Section 112.061 Florida Statutes, and /or Monroe County Code whichever is more restrictive. Allowable reimbursable expenses are as follows: • Reproductions as requested only by the Owner beyond 8 signed and sealed full size sets, plus one full size reproducible set, one 11 x 17 reproducible set, and one electronic copy. • Postage of drawings and specifications except for those charges for postage between the Architect's branch offices and between the Architect and his Consultants. • Renderings and models requested by the County. • Additional color and black and white copies at direct cost. • Any other similar project- related item. Invoicing will be monthly based on the phase of work completed as outlined below: • Completion of Preliminary Design — 36% $2,466.00 • Completion of Final Design — 48% $3,288.00 • Construction Administration — 16% $1,096.00 Each invoice will include a description of the work completed for each phase, and the percentage of completion represented by the work. Invoicing will be monthly. C. SCHEDULE The Architect shall perform its services as expeditiously as is consistent with professional skill and care and the orderly progress of the Work. The following is a tentative schedule: • Preliminary Design — June thru July 2013 • Final Design — July thru August 2013 D. The Architect shall not disclose, publish, or authorize others to disclose or publish, design data, drawings, specifications, reports, or other information pertaining to the services performed by Architect or other information to which the Architect has had access during the Term of the Continuing Contract without the prior written approval of the County, during the Term of the Continuing Contract and for a period of two years after the termination of the Continuing Contract. Nevertheless, the parties agree the Architect may use and publish the County's name and give a general description of the work provided by the Architect for the purpose of informing other clients and potential clients of the architect's work experience and qualifications. E. Should the County receive a request for documents pursuant to Chapter 119, Florida Statutes, Architect shall cooperate with the County to facilitate the County's compliance with Chapter 119, Florida Statutes. Should the Architect assert any exemptions to the requirements of Chapter 119 and related statutes, the burden of establishing such exemption, by way of injunctive or other relief as provided by law, shall be upon the Architect. Failure by the Architect to cooperate with the County in connection with a Public Records request shall be grounds for immediate unilateral cancellation of the Continuing Contract by the County. IN WITNESS WHEREOF, each party caused this Agreement to be executed by its duly authorized representative on the day and year first above written. (SEAL) Attest: AMY HEAVILIN, Clerk BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA B G:22 4epuCIerk Witnesses for chit t/En�,ineer: Witness 1: S f� Print N 1°/ IA Date: o4lidw 13 Witness 2: Print Name: t r. Date: t B �• � 5 Mayor /Chairman ARCHITECT /ENGINEER MBI/K2M RCHI CTURE, INC. By: Print N D• ro Title: tic /►'Kt Date: ._A dill A PROVED AS TO FO NATILEENE W. CASSEL ASSISTANT COUNTY ATTORNEY STATE OF FL RIDA Date S/ COUNTY OF 0 (n Q— On this `1 day of , 2013, before me, the undersigned notary public, personally appear Q 114qa D I&Q known to me to be the person whose name is subscribed above, or who produc LtLb(���� identification, and acknowledged that he /she is the person who executed the above Contract with Monroe County for Architect/Engineering services for the Marathon Sewer Connections, for the purposes therein contained. as N w E N�f AS OA otary ubli State o Florida f Comm n N EE 217939 My Comm. expires July 19, 2016 ACOR 7 0 CERTIFICATE OF LIABILITY INSURANCE DATE (MM /DD/YYYY) 4/12/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Oswald Companies 3401 Enterprise Parkway, Suite 101 Beachwood OH 44122 NAOME: NTA T Patricia Cholewa PHONE t : 1 - - A/C No : - - E -MAIL ADDRESS: INSURERS AFFORDING COVERAGE NAIC # IN �� INSURER A flartford Casualty ins, Co. 29424 INSURED mbi -k2m Architecture InC. ,N < :P' �� Spectrum Design Services Inc.10o e 3121 Bridge Avenue '� Cleveland OH 44113 a INSURER B :HUdSOn Specialty Insurance Co. 25054 INSURER C : INSURER D Ap NA INSURER E: INSURER F: $1,000,000 A; +y t COVERAGES CERTIFJCAy&_WMBER: 293152640 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES .: URANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY Imo" IREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED ORRTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF OLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSR UBR NND POLICY NUMBER POLICY EFF MM /DD/YYYY POLICY EXP MM /DDNYYY LIMITS A GENERAL LIABILITY Y Y 45SBA107008 /14/2012 /14/2013 EACH OCCURRENCE $1,000,000 X COMMERCIAL GENERAL LIABILITY JX CLAIMS -MADE [K] OCCUR Ap NA EMENT AMA E T ENTED PREMISES Ea occunence $1,000,000 MED EXP (Any one person) $10,000 PERSONAL & ADV INJURY $1,000,000 Al Primary & pA X Non - Contributory GENERAL AGGREGATE $2,000,000 WAN / Y GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP /OP AGG $2,000,000 POLICY X PRO- X LOC $ A AUTOMOBILE LIABILITY Y Y 45SBA107008 /14/2012 /14/2013 Ea accident ) $1 BODILY INJURY (Per person) $ ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ X PROPERTY DAMAGE Per accident $ NON -OWNED HIRED AUTOS X AUTOS X $ Al Primary A X UMBRELLA LIAB X OCCUR Y Y 45SBA107008 /14/2012 /1412013 EACH OCCURRENCE $1,000,000 AGGREGATE $1,000,000 EXCESS LIAB CLAIMS -MADE DED X I RETENTION $10,000 Excludes Professional $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N Y 45SBA107008 /14/2012 /14/2013 O STATIT X 0TH EEL OH - STOP GAP ANY PROPRIETOR /PARTNER/EXECUTIVE OFFICER /MEMBER EXCLUDED? N NIA E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE - EA EMPLOYE $1,000,000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT 1 $1,000,000 B Professional Liability N Y _ EE7204506 I !13/2013 /13/2014 _ Each Claim $3,000,000 Claims Made Aggregate $3,000,000 Retro Date: 9/1/2001 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space Is required) Additional Insured and Waiver of Subrogation as designated above is provided when required of the Named Insured by written contract or agreement. GtK I IFIGA 1 t MULUtK GANGtLLA I JUN Monroe County Board of County Commissioners 1100 Simonton Street Key West FL 33040 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988 -2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD 2012 / 2013 MONROE COUNTY BUSINESS TAX RECEIPT EXPIRES SEPTEMBER 30, 2013 Business Name: MBI /K2M ARCHITECTURE, INC RECEIPT* 47161 - 103202 Owner Name: MICHAEL B INGRAM Business Location: 1001 WHITEHEAD ST Mailing Address: 1001 WHITEHEAD ST KEY WEST, FL 33040 KEY WEST, FL 33040 Business Phone: 305 - 292 -7722 Business Type: MISCELLANEOUS SERVICE (PARKING LOT) Rooms Seats Employees Machines Stalls 1 For Vending Business Only Number of Machines: Vending Tvne- Tax Amount Transfer Fee Sub -Total Penalty Prior Years Collection Cost Total Paid 22.00 0.00 22.00 0.00 1 0.00 1 0.00 22.00 Paid 124 -11- 00004166 09/11/2012 22.00 THIS RECEIPT MUST BE POSTED CONSPICUOUSLY IN YOUR PLACE OF BUSINESS THIS BECOMES A TAX RECEIPT Danise D. Henriquez, CFC, Tax Collector THIS IS ONLY A TAX. WHEN VALIDATED PO Box 1129, Key West, FL 33041 YOU MUST MEET ALL COUNTY AND /OR MUNICIPALITY PLANNING AND ZONING REQUIREMENTS. MONROE COUNTY BUSINESS TAX RECEIPT P.O. Box 1129, Key West, FL 33041 -1129 EXPIRES SEPTEMBER 30, 2013 Business Name: MBI /K2M ARCHITECTURE, INC RECEIPT# 47161 - 103202 Owner Name: MICHAEL B INGRAM Mailing Address: 1001 WHITEHEAD ST KEY WEST, FL 33040 Business Location: 1001 WHITEHEAD ST KEY WEST, FL 33040 Business Phone: 305 - 292 -7722 Business Type: MISCELLANEOUS SERVICE (PARKING LOT) Rooms Seats Employees Machines Stalls 1 For Vending Business Only Number of Machines' Vendinn Tvna- Tax Amount Transfer Fee Sub -Total Penalty Prior Years Collection Cost Total Paid 22.0 0.00 22.00 0.00 0.00 0.0 22.00 Paid 124 -11- 00004166 09/11/2012 22.00 Q x� co OD co O O O O Q � m J Q LL! Ul V LU co �r O v) t�p < O a oCD w o CO CO t-M o z �w LLJ (-)o 20 0a °r s Z (.) LU LU w co OD co O O O O Q � m J Q LL! Ul V LU co �r O v) t�p < O a oCD w o CO CO t-M o z �w LLJ (-)o 20