Item N3 N.3
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
June 19, 2019
Agenda Item Number: N.3
Agenda Item Summary #5665
BULK ITEM: Yes DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305) 453-8774
Not applicable
AGENDA ITEM WORDING: Approval to rescind Amendment 3 previously approved at the May
22, 2019 meeting as agenda item 0-9 and approval of the revised Amendment 3 to a contract with
WSP USA, Inc. in an amount not to exceed $5,000 to provide additional time and professional
consulting services to assist the County with technical review of the survey data provided by the
LiDAR vendor; retroactive to April 1, 2019 and extending through June 30, 2019.
ITEM BACKGROUND: WSP is assisting in the review of deliverables provided by the County's
mobile LiDAR vendor MBL The submission of the mobile LiDAR data from the vendor was
delayed. A final more extensive review of the survey data was requested by the County. The
original amendment No. 3 approved at the May 22, 2019 BOCC meeting is being rescinded as it was
missing an attachment. This revised Amendment 3 replaces it and also authorizes additional time
through the end of June to complete all work and submit a final report to the County on the quality
of the LiDAR data provided by MBI.
PREVIOUS RELEVANT BOCC ACTION:
08/17/16: Authorize a contract with Parsons Engineering, Inc. in an amount not to exceed
$33,680.00 to provide professional consulting services to assist the County with evaluating our
LiDAR elevation data mapping needs and preparing a solicitation for LiDAR elevation data.
08/16/2017: Authorize entering an amendment No. 1 to a contract with Parsons Engineering, Inc. in
an amount not to exceed $22,235 to provide additional professional consulting services to assist the
County with technical negotiations of the mobile LiDAR services contract and to review the survey
data to be provided by the LiDAR vendor.
01/23/2019: Authorize entering an amendment No. 2 to a contract with WSP USA, Inc. in an amount
not to exceed $22,235 to provide additional professional consulting services to assist the County
with technical review of the survey data being provided by the LiDAR vendor.
05/22/2019 (Being rescinded) Authorize entering an amendment No. 3 to a contract with WSP USA,
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Inc. in an amount not to exceed $5,000 to provide additional time and professional consulting
services to assist the County with technical review of the survey data provided by the LiDAR
vendor; retroactive to April 1, 2019 and extending through May 30, 2019.
CONTRACT/AGREEMENT CHANGES:
Additional Review Services
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
STAMPED Revised Amendment No. 3 - signed by WSP
FINANCIAL IMPACT:
Effective Date: April 1, 2019 Expiration Date: June 30, 2019
Total Dollar Value of Amendment 3: $5,000 Total Dollar Value of Contract: $83,150
Total Cost to County: $5,000 Current Year Portion: $5,000 for A3
Budgeted: Yes Source of Funds: 102-22556
CPI: No Indirect Costs: None
Estimated Ongoing Costs Not Included in above dollar amounts: Not applicable
Revenue Producing: No If yes, amount:
Grant: No
County Match: No
Insurance Required: No
Additional Details:
Gas Tax Fund— Sustainability Roads 102-22556-530310
05/22/19 102-22556 - SUSTAINABILITY ROADS $5,000.00
REVIEWED BY:
Rhonda Haag Completed 06/04/2019 9:25 AM
Pedro Mercado Completed 06/04/2019 10:09 AM
Budget and Finance Completed 06/04/2019 3:44 PM
Maria Slavik Completed 06/04/2019 4:29 PM
Board of County Commissioners Pending 06/19/2019 9:00 AM
Kathy Peters Completed 06/04/2019 4:30 PM
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AMENDMENT NO.3
TO THE CONTRACT
FOR PROFESSIONAL CONSULTING SERVICES
FOR THE COUNTY'S LiDAR DATA PROJECT
THIS Amendment No. 3 is made and entered into this day of 2019, to that
Contract dated the 20a'day of July, 2016 as amended on August 16'h 2017, January 23, 2019 and
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,;, 2019, by and between Monroe County, a political subdivision of the State of
Florida, hereinafter referred to as the COUNTY, and WSP USA, Inc., hereinafter referred to as
"CONSULTANT'. >
WITNESSETH:
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WHEREAS, the CONSULTANT is assisting the County with the mobile LiDAR vendor and 0
deliverable review; and
WHEREAS,the submission of the final mobile LiDAR survey data has been delayed by the mobile
LiDAR vendor due to issues with to equipment failures; and a.
WHEREAS, additional review time and effort is needed by WSP USA Inc. to finalize their review
of the LiDAR data in depth to ensure accuracy before the County accepts the product.
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NOW,THEREFORE, in consideration of mutual promises, covenants and agreements stated >
herein, and for other good and valuable consideration, the sufficiency of which is hereby
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acknowledged, COUNTY and CONSULTANT agree as follows: (n
1. The CONSULTANT will perform for the COUNTY additional services as described in
Attachment A-3,Scope of Services. The amount for the additional services shall not exceed
Five Thousand Dollars($5,000.00). The total amount of the Agreement shall not exceed Eight
Three Thousand One Hundred Fifty Dollars($83,150.00)
2. This AMENDMENT No. 3 shall extend the termination date from March 31, 2019 to June 30, o
2019, unless earlier terminated.
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[REMAINDER OF PAGE LEFT PURPOSELY BLANK]
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IN WITNESS WHEREOF,each party caused this Agreement to be executed by its duly authorized
representative on the day and year first above written.
(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest: CLERK OF MONROE COUNTY, FLORIDA
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Deputy Clerk Mayor/Chairman
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(Seal) WSP USA Inc.
Attest:
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ATTACHMENT A-3 - SCOPE OF WORK
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April 15,2019 'a
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Ms.Rhonda Haag <
Monroe Co..FL a
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1100 Simonton St.
Key West,FL 33040 Lu
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RE: Mobile Li DAR Survey Assistance(Revision April 15,2019)
Dear Rhonda
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WSP USA Inc.(WSP)is providing this proposal for Monroe County(County)for continuing our general consulting and data review.
WSP has previously provided assistance the mobile LiDAR project and review of the early delivery data that the County is currently
receiving.
The County has a contractor in place that has been providing services as outlined in the RFP.This proposal includes the continual
preparation and participating in meetings with the County and the Contractor,review of the project deliverables and general
consulting,
SCOPE OF WORK U)
Task I-Delivery Area Review and Final Review
WSP will provide a review of each of the delivery areas.WSP will monitor the progress of the project and insure that the data that
is being delivered and the quality is consistent and that all comments and directions that were given to the Contractor were
applied to each of the deliveries.
Upon completion of the data deliveries,WSP will conduct a final review of the data and assure that all project deliverables have
been received by the County.WSP will provide feedback to the County and recommend any issues that should be resolved before CD
the County accepts the data.
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Task 2-General Consulting Services z
WSP will be available to provide General Consulting Services to the County.The Consulting Services provided will be,but not
limited to: E
• Phone calls to assist the County regarding the Mobile LiDAR project not outlined above.
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• Review current and new technologies that may be of interest to the County and how best to implement these technologies.
• Offer the County guidance regarding equipment and software that may be needed to process and work with the data >
delivered as part of the Mobile LiDAR Project.
• Provide guidance on othergeospatial initiatives(photogrammetry,digital orthophotography,aerial LIDAR,GIS,etc.)that Lu
the County may conduct
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P UlEJ TEAM_
SP will assign the following professionals to this project:
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• Project Manager-Ted Covill,CP,PPS,WSP's Aerial Mapping and Remote Sensing Group Manager (n
• Technical Advisor Joshua Persson,CP,PPS,LISP,WSP's LiDA ,Imaging and GIS Lead >
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• Technical Advisor---.Christian Stevens,PPS,WSP's Mobile UDAR and Data Extraction Lead
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ESTIMATED FEES
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Task/Hours Ted Covill Joshua Persson Christian Stevens Total Cost
Hourly Rate: Hourly Rate: Hourly Rate:
$163.05/Hour $113.57/Hour $105.19/Hour
Task 1-Project
Work Plan -
Task 2-Preparation
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Participation >
Task 3-Pilot
Project Review
Task 4 Delivery Area 24 _ _$2,524.56
&Final Review
Task 5 General 8 8 2. $2,465.42
Consulting Services
Total Labor Costs U)
Travel Expenses N/A N/A N/A _ N/A.
Total Estimated__ $1,304.40 $908.56 $2,777.02 $4,989.98
Costs
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ASSUMPTIONS
• All meetings will be held via conference call.If a face to face meeting is requested,there will be an additional fee to cover
the hourly costs and travel expenses.
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• Task 1 assumes that the data will require a single review and the Consultant's resubmittal does not introduce additional 0.
issues that will need to be resolved.
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e greatly appreciate the opportunity to provide you with a proposal for these services.Please let me know ifyou have any questions,
or if you require additional information.
Rag le
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The attached proposal represents our best evaluation of the professional and technical services required to complete the project.if E
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the proposal is satisfactory to you,please indicate your acceptance by completing and signing the original in the space provided C
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below and return the original to this office for our riles. Please keep a copy for your records. E
if you have any further questions,please do not hesitate to call this office.
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Sincerely, W
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Ted covill,cp,Pps
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Aerial Mapping and Remote Sensing Group Mana 5ger U)
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