Item C01 C.1
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
June 19, 2019
Agenda Item Number: C.1
Agenda Item Summary #5544
BULK ITEM: Yes DEPARTMENT: Emergency Services
TIME APPROXIMATE: STAFF CONTACT: James Callahan (305) 289-6088
N/A
AGENDA ITEM WORDING: Approval to extend the Employment Agreement for the EMS
Billing Specialist from 6/21/19 through 7/24/20 with increase in base pay from $48,000 to $52,000
and no other changes in terms and conditions.
ITEM BACKGROUND: Monroe County Fire Rescue currently employs two Billing Specialists
that provide day-to-day billing support for the processing of Trauma Star and Ground Ambulance
documents to ensure an efficient and accurate billing process. The first Billing Specialist was hired
in July 2016 following BOCC approval to bring the EMS billing function within the department
instead of using an outside 3rd party billing company. Following the Trauma Star expansion, the
BOCC approved hiring an additional Billing Specialist. MCFR would like to extend the current
contract of the most recent Billing Specialist so that the contract dates are in alignment with the first
Billing Specialist. Both contracts would then be submitted at the same time for BOCC approval.
PREVIOUS RELEVANT BOCC ACTION:
6/21/17: BOCC and BOG approved the Employment Agreement for one additional Billing
Specialist.
2/15/17: BOCC and BOG approved creating a second EMS Billing Specialist position as a Monroe
County contract employee.
12/11/13: BOCC and BOG approved creating positions of EMS Billing Supervisor and EMS Billing
Specialist as Monroe County contract employees and to hire individuals into those positions;
providing authority for Fire Chief to execute contracts.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
MCFR - Mayte Machado - Amend 1 to Employment Agmt Jun 2019
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C.1
Machado, Mayte Exp. 6-21-19
FINANCIAL IMPACT:
Effective Date: 6/21/19
Expiration Date: 7/24/20
Total Dollar Value of Contract: $52,000 Base Salary plus benefits
Total Cost to County: $76,413.20
Current Year Portion: Approximately $25,000
Budgeted: Yes
Source of Funds: 11001 =78% and 11500 = 22%
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
In lieu of an annual merit or cost-of-living adjustment, the employee will be eligible for a financial
lump sum incentive based upon billing and collections performance; a max of 10% of base salary.
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
07/20/16 101-11001 MEDICAL AIR TRANSPORT $43,763.62
78%
07/20/16 141-11500 FIRE& RESCUE CENTRAL $12,343.58
22%
Total: $56,107.20
REVIEWED BY:
Gary Boswell Completed 06/05/2019 9:24 AM
Pedro Mercado Completed 06/05/2019 9:43 AM
James Callahan Completed 06/05/2019 9:47 AM
Budget and Finance Completed 06/05/2019 10:56 AM
Maria Slavik Completed 06/05/2019 11:00 AM
Kathy Peters Completed 06/05/2019 11:03 AM
Board of County Commissioners Pending 06/19/2019 9:00 AM
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C.1.a
AMENDMENT NO. 1 TO EMPLOYMENT AGREEMENT
BETWEEN MONROE COUNTY BOARD OF COUNTY COMMISSIONERS, E
MONROE COUNTY, FLORIDA,
BOARD OF GOVERNORS OF FIRE& AMBULANCE DISTRICT 1; AND
as
MAYTE REGLA MACHADO >%
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FOR POSITION OF EMS BILLING SPECIALIST 0.
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2
WHEREAS, Mayte Machado was selected and has been employed as EMS Billing
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Specialist since June 22, 2017, and
WHEREAS, the current term of the employment agreement expires on June 21, 2019; and
WHEREAS, the parties desire to extend the term of this employment agreement until July
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24, 2020, and
WHEREAS, all other terms and conditions of the employment agreement are to remain
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unchanged,
NOW, THEREFORE, in consideration of the foregoing, it is mutually agreed as follows:
SECTION 1. Subsection 3.a. of the original agreement is amended to read as follows;
a. Base Pay: In return for the performance of duties set forth in Exhibit A, including 0.
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but not limited to specific duties assigned by Monroe County Fire Rescue 0
("MCFR") from time to time, Employee shall receive an annual base salary in the
as
amount of$52,000.00.
SECTION 2. Subsection 5.a. of the original agreement is amended to read as follows; a
a. The term of this agreement shall commence on June 21, 2019 and terminate on
July 24, 2020.
LL
SECTION 3.All other provisions of the original employment agreement between Monroe County 2
Board of County Commissioners, Monroe County, Florida, Board of Governors of Fire &
Addendum No. I to Employment Contract for Page I of 2
Billing Specialist
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C.1.a
Ambulance District 1 and Mayte Regal Machado dated June 21", 2017, as amended, and not
inconsistent herewith, shall remain in full force and effect. E
IN WITNESS WHEREOF, the parties have hereto set their hands and seals, in the
County of Monroe, Florida this 19 ' day of June, 2019. a
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By: By:
Mayte Regla Machado James Callahan, Fire Chief �s
Date: Date:
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BOARD OF COUNTY BOARD OF GOVERNORS OF FIRE
COMMISSIONERS OF MONROE AND AMBULANCE DISTRICT 1 OF
COUNTY, FLORIDA MONROE COUNTY, FLORIDA
By: By:
Mayor Sylvia Murphy Mayor Bruce Halle E
Date: Date: 0.
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ATTEST:
KEVIN MADOK, COUNTY CLERK
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By:
Deputy Clerk
Date:
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Addendum No. 1 to Employment Contract for Page 2 of 2
Billing Specialist
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C.1.b
DEPARTMENT OF THE NAVY
NAVAL AIR STATION KEY WEST
BOX 9001
KEY WEST, FL 33040-9001
NAVAL AIR STATION KEY WEST
11320:
JUNE 3,2019
MUTUAL,AID AGREEMENT E
BETWEEN
COMMANDING OFFICER NAVAL AIR STATION,
KEY WEST, FL.
AND
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS,
MONROE COUNTY FIRE RESCUE DEPARTMENT
MONROE COUNTY, FL
FOR THE PROVISION of FIREFIGHTING ASSISTANCE A
a�
THIS MUTUAL AIL) AGREEMENT (hereinafter, the "Agreement") is made and entered into
this 3"d day of June 2019 by and between Commanding Officer, Naval Air Station, Key 'West, USA �
(hereinafter, "Navy"') and the Monroe County Board of County Commissioners, Monroe County Fire
Rescue Department, Monroe County, Florida for firefighting assistance (hereinafter, "Monroe County
Fire Rescue").
WITNESSETH:
WHEREAS,each of the Parties hereto maintains equipment and personnel for the response and
mitigation of emergency incidents occurring within areas under their respective jurisdictions, and
WHEREAS, the Parties hereto desire to prevent the loss of life and property by providing
mutual emergency response capabilities that available in their respective jurisdictions, and
WHEREAS, the lands or districts comprising the respective jurisdictions of the Parties are cu
adjacent or contiguous to one another such that the rendering of mutual assistance between the Parties ..
in response to an emergency incident is feasible, and
WHEREAS,it is the policy of the Department of the Navy and the Currtrnanding Officer,Naval �
Air Station Key West, FL, to enter into Mutual Aid Agreements (MAA) with non-Federal Fire
Departments located in the vicinity of a Naval installation, whenever practicable, and
WHEREAS,the Parties have mutually concluded that it is desirable,practicable,and beneficial
for the Parties to enter into this Agreement to memorialize their willingness and ability to render
assistance to one another, in order to prevent the loss of life and property within the civilian community
and the Naval Air Station, Key West,FL and outlying installations and facilities;
1 - Mutual Aid Agreement
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C.1.b
NOW, THEREFORE, BE TT AGREED THAT:
1. Pursuant to 42 U.S.C. §1856a,DODI 6055.06,and DPNA"VINST 11320.23C,the Parties enter
into a Mutual Aid .Agreement (MAA) to provide personnel and equipment required for the
protection of life and property from fire, emergency response services including emergency
medical services,hazardous material response,and technical rescue events within the scope of
services provided by each department.
2. The senior officer of a Fire Department belonging to a Party to this Agreement, or the senior
officer of such Eire Department actually present at an emergency scene,may request assistance 0
under the terms of this Agreement from the other Party's Eire Department, whenever he/she
deems it necessary to mare such a request.
3. The requesting and rendering of assistance from one Party to the ether under the terins of this
Agreement shall be accomplished in accordance with detailed operational plans and procedures,
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which shall be developed by each of the Parties. The technical heads of each Party's Fire
Department shall work together to implement such plans and procedures in a manner
compatible with the operational authorities of each. In the absence of more specific procedures,
the Parties will generally proceed as follows:
as
a. The senior officer on duty of the Party receiving a request for assistance shall take
the following actions
(1) Immediately determine if the requested apparatus and personnel are available
to respond to the call for assistance.
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(2) In accordance with the terms of this Agreement, forthwith dispatch such
apparatus and personnel, along with instructions as to their mission, use and
deployment, in quantities and amounts as in the judgment of the senior officer
receiving the call can be provided to the requesting Party without jeopardizing
the mission of the Party providing such resources.
b. The senior officer of the Party requesting assistance shall normally assume full
charge of the operations at the scene of the fire or oilier emergency.However,under
procedures agreed to by the technical heads of the Parties involved, a senior officer
of the Party furnishing the assistance may assume responsibility for the
coordination of the overall operations at the scene of the fire or other emergency.
C. The Parties Agree to the use of each entities radio bandwidths assigned to them by
the Federal Communications Commission (FCC) for interoperability functions
during mutual aid assistance and training.
4. The rendering of assistance under the terms of this Agreement shall not be mandatory.
a. The Party receiving a request for assistance shall endeavor,to immediately inform
Mutual Aid Agreement
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C.1.b
the requesting Party if the requested assistance cannot be provided and,if assistance
can be provided,the quantity of such resources as may be dispatched in response to
such request.
b. Neither Party shall hold the other Party liable or at fault for failing to respond to
any request for assistance or for failing to respond to such a request in a timely
manner or with less than optimum equipment and or personnel, it being the
understanding of the Parties that each is primarily and ultimately responsible for
the provision of fire suppression and hazardous material incident response needed
within their own jurisdictions. �
C. All services perforined under this Mutual Aid Agreement shall be rendered without
reimbursement to either party.
5. As required by Federal law as a condition precedent to entering into this Agreement,the Parties
hereby waive all claims against the other Party for compensation of any loss,damage,personal
injury, or death occurring in consequence of the performance of this Agreement. Monroe
County and Navy agree that neither party's fire department is the agent of the other party,
including when responding to a request for fire or emergency rescue assistance. Each party's °
fire department is solely responsible for any acts of negligence by its agents and/or employees. 0
0
Nothing herein is intended to waive the sovereign immunity afforded to Monroe County
pursuant to Florida Law, including the provision contained in section 768.28 Florida Statutes.
6. Independent of, and in addition to, any provisions of this Agreement, Naval Air Station, Ivey
West, FL is authorized and has the discretion to render disaster relief or emergency assistance
to preserve life and property in the vicinity of a DoD installation, when in the opinion of the
installation commander,the assistance is in the best interest of the United States, 42 U.S.C. §§ `d
5121-5206; DoD 3 a25.1-M.
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TRAINING:
1. Whenever either Party hosts fire protection training, practical exercises and drills ("Host
Department")it may,to the maximum extent practicable and subject to its sole discretion, offer
to provide the same training to members of the other Party("'Guest Department"). �
2. The Host Department will not charge the Guest Department for any training provided under
the terms of this Agreement,unless it is a cost that cannot be covered by the Host Department
such as, cost per student or cost of a certificate.
3. The Guest Department will be solely responsible for the payment of any and all costs necessary
for their personnel to attend any training provided by the Host Department including, but not
limited to, lodging,meals and travel.
4. This Agreement is entered into voluntarily by bath Parties. Specific graining will be provided
in reference to specific aircraft, airport familiarization, as well as FAA required training.
- 3 _ Mutual. Aid Agreement
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S. The Guest Department is responsible for ensuring that its members observe all training rules,
regulations,and guidelines provided by the Host Department.Neither Party shall hold the other
Party liable or at fault for damage or injury incurred during Joint training activities.
6. The Host Department reserves the right to deny training to any member who does not meet the
prerequisites necessary to attend the training under the terms of this Agreement.
EXECUTION OF THIS AGREEMENT:
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This Agreement shall become effective upon the date of the last signature to this Agreement, and 0
shall remain in full force and effect no more than six years from the effective date or until cancelled
by mutual agreement of the Parties,or upon the provision of at least sixty(60)days advance written
notice from either Party desiring to terminate this Agreement. upon becoming effective, this
Agreement shall supersede all previous agreements between the Parties concerning the rendering E
of assistance from one to the other for the purposes stated in this Agreement. .2
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IN WITNESS WHEREOF, the parties hereto have executed the Mutual Aid Agreement
on the date first written above. A
SYLVIA MURPHY B.J. BAKER, CAPTAIN,USN
Mayor/Chairman of Board of County Commanding Officer
Commissioners Naval Air Station Key West
(Seal) C1,4
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Attest-, KEVIN MADOK, CLERK ci
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Deputy Clerk
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JAMES CALLAHAN CTTRT- 0 TE6,�Er=
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Fire Chief Fire Chief
Monroe County Fire Rescue Naval Air Station Key West
Copy to:
- 4 Mutual Aid Agreement
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