Item C11 C.11
BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
June 19, 2019
Agenda Item Number: C.11
Agenda Item Summary #5641
BULK ITEM: Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF CONTACT: Sheryl Graham (305) 292-4510
N/A
AGENDA ITEM WORDING: Approval of Modification 44 to Low Income Home Energy
Assistance Program (LIHEAP) Subgrant Agreement 417EA-OF-11-54-01-019 between the
Department of Economic Opportunity and Monroe County BOCC/Monroe County Social Services
for the contract period of 4/01/2017 through 09/30/2020 to increase funding by $452,958.29 which
will increase the total contract amount from $461,360.00 to $914,318.29.
ITEM BACKGROUND: LIHEAP funding allows Monroe County Social Services to provide
assistance Countywide to eligible low-income households with meeting the costs of home cooling
and heating. This is a reoccurring cost reimbursement agreement.
PREVIOUS RELEVANT BOCC ACTION: LIHEAP Modification 43 to Subgrant 17EA-017-11-
54-01-019 was BOCC approved on 5/16/2018.
CONTRACT/AGREEMENT CHANGES:
To Increase Funding
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
LIHEAP MOD 3 BACKUP
LIHEAP MOD 44 6-19-19
FINANCIAL IMPACT:
Effective Date: 04/01/2017
Expiration Date: 09/30/2020
Total Dollar Value of Contract: $914,318.29
Total Cost to County: 10% Cash Match from 61501 Welfare
Packet Pg.433
C.11
Current Year Portion:
Budgeted:
Source of Funds: Grant
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant: Yes
County Match: 10% Cash Match from 61501
Insurance Required: No
Additional Details:
06/19/19 NEW COST CENTER ADDED $452,958.29
125-6153517
REVIEWED BY:
Sheryl Graham Completed 05/30/2019 12:38 PM
Pedro Mercado Completed 05/30/2019 3:21 PM
Budget and Finance Completed 06/03/2019 9:33 AM
Maria Slavik Completed 06/04/2019 8:38 AM
Kathy Peters Completed 06/04/2019 9:31 AM
Board of County Commissioners Pending 06/19/2019 9:00 AM
Packet Pg.434
BOARRDY CQVNTY COMMISS] lEa
County of Monroe Mayor David Rice,District 4
The Flofi&Keys Mayor Pro Tern Sylvia J.Murphy,District 5
Danny L.Kolhage,District I
ffin
George Neu gent,District 2
Heather Carruthers,District 3
County Commission Mee '
tmg
May 16,, 2018
Agenda Item Number-, C.32
Agenda Item Summary #4219
........... ............... ................__.... .. ..... .................
BULK ® Yes DEPARTMENT: Social Services
TIME APPROXIMATE: STAFF ® I Graham (305) 292-4510
N/A
..............m.m.....m................................................................... ..................................................................... ......................................................................................................................................................................
AGENDA ITEM WORDING: Approval of Modification #3 to Low Income Home Energy
Assistance Program (LIHEAP) Subgrant Agreement #17EA-OF-11-54-01-019 between the 0
2
Department of Economic Opportunity and Monroe County BOCC/Monroe County Social Services
for the contract period of 4/01/2017 through 09/3012020 to increase funding by $185,543 is will
W
increase the total contract amount from $275,817.00 to $461,360. Z:
zz�
.......................................____................ ........ .............. ............. .... ..... a.
ITEM BACKGROUND: LIHEAP funding allows Monroe County Social Services to provide M
�e
assistance to eligible low-income households with meeting the costs of home cooling and heating.
This is a reoccurring cost reimbursement agreement.
............................................................................................................. .................................................................................................................................................. ................ .................................................................................................................................................................................
PREVIOUS RELEVANT BOCC ACTION: LIHEAP Modification 42 to Subgrant 17EA-OF-I I- 0
54-01-019 was BOCC approved on 3/21/2018.
............................................................................................................................................................. .................. ............................................8.......... ......................................................................................................................................... ....................... ......................................... W
CONTRACT/AGRE EMENT CHANGES-
To Increase Funding
E
STAFF ® Approval
DOCUMENTATION-
Modification#003
Backup
Packet Pg.435
C.11.a
/ FINANCIAL IMPACT:
.................... .................................................................................
'v . 1 1 1
Expiration : 09/30/2020
Total Dollar Value of Contract: $461,360.00
Total Cost t s001-61501
Current Year .
Source of Funds. Grant
Indirect Costs:
Estimated i s:
Producing:Revenue s, :
Grant- Yes
County Match: % Cash Matchel
Insuranceit : No 0
Additional Details-
.................
03,121,118 1 5,5 3,
5 153
517
REVIEWED BY:
Sheryl Graham Completed5/ / 4:58 PM
Pedroerc o Completed 05/01/2018 : 1 PM
Budgeti ee Completed 05/02/2018 :1
Maria Slavik Completed5/ /2 ! 9:38 AM
Kathy Peters Completed 05/02/2018
Board of County Commissioners Completed 05/16/2018AM E
Packet Pg.436
lu
R I G ully,
Executed
e
IN FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY
MODIFICATION
Number: IFFY 2017 LOW4NCOME HOME ENERGY ASSISTANCE PROGRAM(UHEAP)AND
MONROE COUNTY,FLORIDA
CFDA 93.568 Agreement Number: a i
MODIFICATIONFEDERALLY FUNDED SUBGRANT AGREEMENT
THIS ree Is entered into betweenthe StateDepartment of Economic
Opportunity,with headquartersIn Tallahassee, Florida, hereinafter referred , and Monroe County,
hereinafter t ' e c I Individually e" collectively*t i
WHEREAS,Paragraph )( f the Agreement provides that" i to this Agreement must be In writing,
an DEO-approved forms, s applicable,and duly signed by the Parties",and
WHEREAS, DECI and Subreciplent have entered Into Number 1 1 , In which DEO
awarded Subreciplent Two Hundredr
($275,1117.00)1 Low-Income sist s('the Agreemenel,and
FederalWHEREAS, LIHEAP Fiscal Year1 a I to Increasethe amount of funding granted
Subreciplent.
THEREFORE, Iconsideratione t r f t Parties contained herein, i r s .—
follows:
f Is hereby deletedIn Its entiretyand replacedwith
following:
is Is a cost-reirnbursement agreement.DEO awards Subreciplentr Hundred
DollarsThree Hundred Sbrty , subject to the terms and conditionsi t,
availability f funds and approprlatetauthority; however, Subreciplent may Incur costs andr
reimbursement to the T i Released I listed In ci
issuedtic Availability m Each such ,and any attachmentsthereto,duly Issuedt by LIED, E
Including, but not ! 1 Its special terms, conditions, Instructions, t the Agreement by
reference.0
the extent there Is any conflictthe provisionsf this Modification, Including any attachments
exhibits ,and the provisionsAgreement,Including attachments and exhibits thereto,t a provisions
is Modification shall r 1.
® All provisions of the Agreement as amended or modified, Including any attachmentsr exhibits thereto, not
amendedIn Ict with this Modification,remain In ii force and effect.
Page
Packet Pg.437
C.11.a
Docuftn EnwWV8 ID.?6N585 E]02C487 1®E-cc?8F09lalErc
� Y FLORIDASTATE OF
DEPARTMENT OF ECONOMIC OPPO RTUNITY
FEDERALLY FUNDED SUBGRANT AGREEMENT
SIGNATUREPAGE
IN WITNESSsignature ,the PartiesI the terms,conditions,and provisions
of the Agreement,as modified,,This Modification shall be effective an the datelast executedthe Parties.
SUBRECIPIENT STATE OF FLORIDA
COUNTY,MONROE FLORIDA DEPARTMENT OF ECONOMIC
By: By
i mmmmmmmmmm
-DA
Smiley,ie
Chief 2
l Y tl� f Self-Sufficiency
Date; �
f� 7 r legal
Federal® Identification sufficiency,subject onlV to full and
proper execution by the Parties.
DUNS Number ® Office of the General Counsel
Department of EconomicOpportunity
7 1 m
Agreementb
By. ..,,,
mr
E
Approved
,.
NN
EY
CLM
Page 2
r
�...
Packet Pg.438
DocuSign Envelope ID:7357C824-438F-41A3-BOB4-FO7EC52AE498 C.11.b
MODIFICATION NUMBER FOUR OF AGREEMENT BETWEEN
THE FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY
IFFY 2019 LOW-INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP)AND
MONROE COUNTY
CFDA Number:93.568 Agreement Number: 17EA-OF-11-54-01-019
FLAIR Contract Number: E1959
FEDERALLY FUNDED SUBGRANT AGREEMENT
THIS MODIFICATION Number Four is entered into between the State of Florida, Department of Economic
Opportunity,with headquarters in Tallahassee, Florida, hereinafter referred to as"DEO," and Monroe County, Florida,
hereinafter referred to as`.`Subrecipient" (each individually a "Party" and collectively"the Parties").
WHEREAS, Paragraph (4)(b)of the Agreement provides that "[m]odifications to this Agreement must be in
writing, on DEO-approved forms, as applicable,and duly signed by the Parties"; and
WHEREAS, DEO and Subrecipient have entered into Agreement Number 17EA-OF-11-54-01-019, in which DEO
awarded Subrecipient Four Hundred Sixty-One Thousand Three Hundred Sixty Dollars and Zero Cents($461,360.00)in
Low-Income Home Energy Assistance Program (LIHEAP)funds ("the Agreement"); and
WHEREAS, LIHEAP Federal Fiscal Year 2019 funds are available to increase the amount of funding granted to
Subrecipient; and
NOW,THEREFORE, in consideration of the mutual promises of the Parties contained herein,the Parties agree as
follows:
1. Subparagraph (18)(a), FUNDING CONSIDERATION, is hereby deleted in its entirety and replaced with the
following:
"(a) This is a cost-reimbursement agreement. DEO awards Subrecipient Nine Hundred Fourteen Thousand
Three Hundred Eighteen Dollars and Twenty-Nine Cents($914,318.29), subject to the terms and conditions of this
Agreement,availability of funds and appropriate budget authority; however,Subrecipient may incur costs and submit
for reimbursement only up to the Total (Revised) Funds Released dollar amount listed in Subrecipient's most recently
DEO-issued Notice of Fund Availability(NFA). Each such NFA,and any attachments thereto, duly issued to Subrecipient
by DEO, including, but not limited to its special terms,conditions, and instructions, is incorporated into the Agreement
by reference."
2. To the extent there is any conflict between the provisions of this Modification,including any attachments and
exhibits thereto, and the provisions of the Agreement, including any attachments and exhibits thereto,the provisions of
this Modification shall supersede and control.
3. All provisions of the Agreement, including any attachments or exhibits thereto, not amended by or in conflict
with this Modification, remain in full force and effect.
Page 1
Packet Pg.439
DocuSign.Envelope ID:7357C824-438F-4lA3-BOB4-FO7EC52AE498
C.11.b
STATE OF FLORIDA
DEPARTMENT OF ECONOMIC OPPORTUNITY
FEDERALLY FUNDED SUBGRANT AGREEMENT
SIGNATURE PAGE
IN WITNESS WHEREOF, by signature below,the Parties agree to abide by the terms,conditions, and provisions
of the Agreement,as modified.This Modification shall be effective on the date last executed by the Parties.
SUBRECIPIENT STATE OF FLORIDA
MONROE COUNTY DEPARTMENT OF ECONOMIC OPPORTUNITY
By: By: _ ..�.
(Signature)
�.._.. _......................................... Brian McManus
(Print/Type Name and Title Here) Chief of Staff
Date: Date:. _._........................_..._ _ .�._
59-6000749 Approved as to form and legal
Federal Identification Number sufficiency,subject only to full and
proper execution by the Parties.
073876757
0.
DUNS Number Office of the General Counsel
Department of Economic Opportunity
17 EA-OF-11-54-01-019
Agreement Number
By: _ E
Approved Date:
Page 2
Packet Pg.440