Item C17 C.17
BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys � � �l'U � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
June 19, 2019
Agenda Item Number: C.17
Agenda Item Summary #5663
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Ann Mytnik(305) 292-4439
N/A
AGENDA ITEM WORDING: Receipt of monthly change orders for the month of May reviewed
by the County Administrator/Assistant Administrator.
ITEM BACKGROUND: There were eight (8) change orders considered and approved by the
County Administrator/Assistant Administrator for the period beginning 5/1/19 and ending 5/31/19
for a net credit of($63,222.82). The change orders consisted of three (3) construction projects for a
net credit of($69,637.40), and five(5)hurricane related change orders totaling $6,414.58.
PREVIOUS RELEVANT BOCC ACTION: 9/9/98 - Ordinance No. 027-1998 was adopted in
order to provide that the County Administrator may approve separate, non-cumulative change orders
for construction projects and professional service contracts in amounts not to exceed $50,000 (as
amended per Ordinance No. 024-2015), or 5% of the original contract price, whichever is greater.
The BOCC requested a monthly report of all change orders considered by the County Administrator.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: N/A
DOCUMENTATION:
Change Order Report May 2019
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Packet Pg. 607
C.17
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
N/A
REVIEWED BY:
Cary Knight Completed 06/04/2019 9:28 AM
Chris Ambrosio Completed 06/04/2019 10:20 AM
Kathy Peters Completed 06/04/2019 12:09 PM
Board of County Commissioners Pending 06/19/2019 9:00 AM
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C.17.a
MONROE COUNTY/ENGMERING/ PROJECT MANAGEMENT
GEMENT
CONTACT CHANGE ORDER
PROJECT TITLE:
Scenic Hwy Overlooks INITIATION DATE: 04/25/2019
CHANGE ORDER NO: 4 L
TO CONTRACTOR:
Charley Toppino&Sons, Inc.
CONTRACT DATE: 03/21/2018
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The Contract is changed as follows:
The original Q�ntaQj (Guaranteed Maximum Price)........................................w,.,. $ 762,854.75
Net change by previously authorized Change Orders...............................................„,.., $ 24,791.25
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was.................$ 787.646.00 0
The fQontract%Lq) (Guaranteed Maximum Price)will be(increased)(decreased)
(unchanged) by this Change Order... ,, ..$ (357.50)
The new(C; DJr c _)_(Guaranteed Maximum Price)including this Change Order is.., ...•.$787,288.50
The Contract Time will be increased decreased (unchanged) b ..... 0 days
The date of Substantial Completion as of the date of this Change Order is.. ......... 04/18/2019 cy
Detailed description of change order and justification:
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Thetpls Qnq,rssun 2/rat ra ulrps this_change order., o
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1) ��!ttcr rr/1 Its l v _ ee�7 e for under runs and over",r rr� r"ra orrre 24y
items. These ad"uslrrtents in final qygntifies results in a n t QQJt a °ustrra ra of �
Not valid until,_si nedl by Owner Architect Iff a It able an Contractor
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CEI:'
)UX,.........
Date �
CONTRACTOR:
D to
DIRECTOR PROJECT MANAGEMENT
at
COUNTY/ASSISTANT ADMINISTRATOR: r � � � ` �-� 6 MAY 2019
Rim-n Gastesi Date
Kevin Wilson
Christine Hurley
Packet Pg. 611
C.17.a
Change Order Attachment per Ordinance No. 004-1999
M Change Order was not included in the original contract specifications. Yes ® No❑
If Yes, explanatiom This contract is governed by an FDOT LAP Agreement which requires that pay
applications (invoices) be based on actual pay item quantities and unit prices. The project is
complete and a reconciliation of final quantities and pay items resulted in this change to the total
contract amount for the final invoice (final pay app).
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
0
• Change Order exceeds$50,000 or 5% of contract price(whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
N
• Project architect approves the change order. Yes ® No❑
If no, explanation of why: This is a FDOT funded project therefore, the CEI instead of the Architect CL
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approved the time associated with this minor cost change order.
* Change Order is correcting an error or omission in design document. Yes ❑No 10
Should a claim under the applicable professional liability policy be made? Yes❑ No
Explain:
Packet Pg. 612
C.17.a
MEMORANDUM
TO: Board of County Commissioners
From: Assistant County Administrator
Date: May 2, 2019
RE: Change Order
Attached is a proposed Change Order#4 for the Scenic Hwy Overlooks Project. This
change order decreases the final contract sum by$(357.50). The date of substantial
completion as of this change order remains April 18, 2019.
Monroe County ordinance 004-1999 provides authority for the Administrator to approve
change orders within specific limits after providing the Board of County Commissioners
with at least 24 hours to review them and pose any questions or objections they may
have. It is the Administrator's intent to approve the attached change order under that
authority.
ignature
Assistant County Administrator
Kevin G. Wilson
Print Name
is
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Packet Pg. 613
C.17.a
ONROECOUNTY/ENGINEERING/ PROJECT
MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: CHANGE ORDER NO: 1
Key Largo Library roof repairs
INITIATION DATE: 05106119
TO CONTRACTOR: CONTRACT DATE: 09/26(19
A-1 Property Services Group,Inc.
0
The Contract is changed as follows: CL
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The original (Contract Sum)(Guaranteed Maximum Price) ...... .........................$155,250.00
Net change b g y previously authorized Change Orders.,,, ., ..... ...........$p
The( 'on r,�,gj_SqM) (Guaranteed Maximum Price)prior to this rr e order was...$155,250,00
The( t a ur a)(Guaranteed Maximum Price)will tack n*reasec decreased}
change Order......$1,750.00
The new(Contract Sum)(Guaranteed Maximum Price)including this Change Order is g,
i.
The Contract Time wil $157,000.00l be( ores )(decreased)(unchanged) by..............................g0 days
The date of Substantial Completion as of the date of this Change;Order is—May 18,2019
Detailed description of change order and justification; �
°i r car ar l i r m ,(f15t, as a t Cl ILca@c'ain tamp
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No_j yalld tttl s' reed b Q weer Arcfal ect i' a ticable err, C arwtractor
ARCHITECT: 0
Date
CONTRACTOR_ ..*. , ._".�...... ��
YCasvar
..-aelruga!
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DIRECTOR PROJECT MANAGEMENT: � �' E
Ca t rate
COUNTY/ASSISTANTADMINISTRATOia
Roman Ga Masi, Kevin Wilson, Christine Hurley Date
Packet Pg. 614
C.17.a
Change Order Attachment per Ordinance No. 004-1999
Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: Contractor needs to time handle storm damaged materials, replace
installations as neccessary
a Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
0
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Change Order exceeds $50,000 or 5% of contract price (whichever is greater).Yes❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
0
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Project architect approves the change order. Yes ❑ No ❑ N/A
If no, explanation of why:
N
0 Change Order is correcting an error or omission in design document. Yes ❑No
0
Should a claim under the applicable professional liability policy be made? Yes ❑ No ® CL
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Explain:
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Packet Pg. 615
C.17.a
Via Email,
Aluminum for downspouts 40' @17.50 $7 . amount)
Turn joints for downspouts 4 $7 .00 ea. $300.00(costamount)
Paint 1 gal. @S35.00 ea. $ 5. ®(costa aunt)
Material cost profit 1 % $1 5. 5(cos amount)
Labor 16 hrs. 2 guys $559.75(cost amount)
TOTAL ,7 (total amount of Change Order
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C.17.a
A-1 Property Services, Inc.
890 SW 69th Avenue
Miami, FL 33144
Phoney (305)471-7353
Fax; (305)471-3702
www.alpropertyservices.net rw:d vnm r�a 4�nieurts
I
CHANGE ORDER REQUEST FORM
CONTRACT WITH: -Unknown-
DATE:03/08/2019 C
PROJECT: Islamorada and Key Largo Library
A-I Properly Services, Inc.proposes to do the folloiving work: 0
Install new Custom downspouts as existing were deteriorated
TOTAL COST OF THIS CHANGE ORDER $1,750.00 r.3
ORIGINAL CONTRACT AMOUNT $155,250,00
NET CHANGE BY PREVIOUS CHANGE ORDERS $0.00 CL
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REVISED CONTRACT AMOUNT PRIOR TO THIS CHANGE ORDER $165,260.00
TOTAL COST Or THIS CHANGE ORDER $1,750.00
REVISED CONTRACT AMOUNT $157,000.00
Approved By: �
PRINT NAME.
Yosvany(Goo)Madruga
SIGNATURE _ A 1 Property Services,Inc.
ry
t
Packet Pg. 617
C.17.a
MEMORANDUM
TO: Board of County Commissioners
From: Assistant County Administrator
Date: May 9, 2019
RE: Change Order
Attached is a proposed Change Order#1 for the Key Largo Library Roof Repairs
Project. This change order increases the final contract sum by$ 1,750.00. The date of
substantial completion as of this change order remains May 18, 2019.
Monroe County ordinance 004-1999 provides authority for the Administrator to approve
change orders within specific limits after providing the Board of County Commissioners
with at least 24 hours to review them and pose any questions or objections they may
have. It is the Administrator's intent to approve the attached change order under that
authority.
ignature N
As 'istant County Administrator
Kevin G. Wilson
Print Name
is
0
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Packet Pg. 618
C.17.a
ONROE - O 'NTY/ GINEE I G/ PROJECT
MANAGEMENT'
CONTRACT CHANGE ORDER
PROJECT TITLE: CHANGE ORDER NO: 19
HVAC System Improvements
Stock Island Jail Complex INITIATION DATE: May 6, 2019
TO CONTRACTOR: CONTRACT DATE: June 15, 2016
Sea Tech of the Florida Keys, Inc
131 Palomino Horse Trail Contractors Change Order Request: 19
Big Pine Key, Florida 33043
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price)................................$1,538,612.00
Net change by previously authorized Change Orders.................................. .... $ 92,873.14
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was..$1,631,485.14
The (Contract Sum) (Guaranteed Maximum Price) will be(increased) (decreased)
(Unchanged) by this Change Order.. $ 00.00
The new (Contract Sum) (Guaranteed Maximum Price) including this Change Order
$1,631,485.14
The Contract Time will be (increased) (decreased) (unchanged) by...................,. ,Oy .
The date of Substantial Completion as of the date of this Change Order is July 30, 2019 0.
Detailed description of change order and justification: Sea Tech is requesting a Ninety(90) day no
cost time extension to our contract. We have had delays due to engineering problems with the
cooling towers overflowing. We arc working on a cost proposal in a change order to include the
installation of two automatic control valves needed. Once the price proposal is completed and
approved,we will be able to complete the Schedule the installation of the valves. These delays will
result in a substantial completion date of 30JUL201 9.
This change Order is 0.0%of the or' i�q n it contract_price
This
Not valid until signed by Owner Architect if applicablel, and Contractor
ARCHITECT: �a.:: � ''°" 717- l
Date
CONTRACTOR. mm 5
PROJECT MANAGEMENT:
_. . _
Date
.�
Date
COUNTY/ASSISTANT ADMINISTRAT _ . . ,_. . :::. V �
Date
Packet Pg. 619
C.17.a
Change Order Attachment per Ordinance No. 004-1999
Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: Sea Tech is requesting a Ninety(90) day no cost time extension to our
contract. We have had delays due to engineering problems with the cooling towers overflowing. We
are working on a cost proposal in a change order to include the installation of two automatic control
valves needed. Once the price proposal is completed and approved, we will be able to complete the
Schedule the installation of the valves. These delays will result in a substantial completion date of
30JUL2019.
0
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Change Order was included in the original specifications. Yes ❑ No
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If Yes, explanation of increase in price:
0
• Change Order exceeds $50,000 or 5% of contract price (whichever is greater),Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
�s
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ®No ❑
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain: Errors and omissions will be resolved with Architect at the end of the project.
Packet Pg. 620
C.17.a
Fea
May 1, 2019
Attn: Dan Hensley
Monroe County PWD
1100 Simonton St
Key West, FL 33040
Re: MCSO HVAC Upgrades
Subject: Time Extension
Dear Mr. Bensley, 0
CM
Sea Tech is requesting a Ninety (90) day no cost time extension to our contract. We have
had delays due to engineering problems with the cooling towers overflowing. We are working on
a cost proposal in a change order to include the installation of two automatic control valves needed.
Once the price proposal is completed and approved,we will be able to complete the Schedule the
installation of the valves. These delays will result in a substantial completion date of 30JUL2019
Sea Tech has every intention of accelerating the work progress to reduce the time indicated
on the project schedule. Please advise if you need additional information. I may be reached at
(305) 872-0888.
Sincerely,
C
Ryon LaChapelle 0
Project Manager
Packet Pg. 621
C.17.a
ONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CON :Acr CHANGE ORDER
PROJECT TITLE:
Fence Repairs at Big Pine Parks INITIATION DATE:05107/2019
CHANGE ORDER NO: 3
TO CONTRACTOR:
Florida Fence Corp. CONTRACT DATE: 11/16/18
0
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price)............................................$579,000.00
Net change by previously authorized Change Orders...................................................$5,180.00 0
The(Contract Sum)(Guaranteed Maximum Price) prior to this Change order was.............$584,180.00
The(Contract Sum)(Guaranteed Maximum Price)will be
(unchanged)by this Change Order.......$0
The new(Contract Sum
)_(Guaranteed Maximum Price) including this Change Order is.......$584,180.00
The Contract Time will be(chan ed)by 30 days...............................
The date of Substantial Completion effective after this Change Order is ....................06/09/19 cv
Detailed description of change order and justification:
Dore to the gasphelt gjpLecl.pl,thehogk_oy daklbasketball corm lex created a )a in corm letlon of the fence
' l r a errrer a r r e ds 30 davno cost thner r, nj itneexterns
would mov he subst ntlal om 1et/.rr d to o 6 19.
Not valid until signel by Owner Architect lif applicable).and Coritractor
0
ARCHITECT: NIA
Date
CONTRACTOR:
Date
DIRECTOR PROJECT MANAGEMENT
y
ate
COUNTY/ASSISTANT ADMINISTRATOR: "` 10 MAY 2019
to an Gastesi Date
Kevin Wilson
Christine Hurley
Packet Pg. 622
C.17.a
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ElNo®
If Yes, explanation:
0 Change Order was included in the original specifications. Yes ❑ No%cv
0
If Yes, explanation of increase in price:
• Change Order exceeds$50,000 or 5% of contract price(whichever is greater). Yes❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
cv
0 Project architect approves the change order. Yes❑No
N<y �
c
If no, explanation of why:
0 Change Order is correcting an error or omission in design document. Yes ❑No®
Should a claim under the applicable professional liability policy be made? Yes❑ No®
Explain:
Packet Pg. 623
C.17.a
Bring-Keith
From: floridafence@aol.com
Sent: Wednesday, April 24,2019 11:13 AM
To: Bring-Keith
Cc: tgordon@florid akeysfencing.com;accounting@floridakeysfencing.com
Subject: Request for Extension
To: Keith Bring, Project Manager
RE: FENCE REPAIRS AT BIG PINE PARKS
Mr. Bring,
Due to the delay in the resurfacing project of the Hockey Rink at Big Pine Park,
Florida Fence Corporation is respectively requesting a 30 day extension of time.
Thank you for this consideration and we look forward to your favorable reply.
Respectively,
Elizabeth Sassine
for Ted Gordon
Florida Fence Corporation
cv
0
Packet Pg. 624
C.17.a
MO ROE COUNTY/ENGINEERING/ PROJECT
MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: CHANGE ORDER NO: 1
Marathon Public Works Fleet Building
Hurricane Repairs INITIATION DATE: May 14,2019
TO CONTRACTOR: CONTRACT DATE: January 29, 2019
A-1 Property Services, Inc.
890 SW 6901 Avenue Contractors Change Order Request: 1
Miami, FL 33144
The Contract is changed as follows:
The original (Contract Sulu) (Guaranteed Maximum Price)................................$14,550.00 0
Net change by previously authorized Change Orders.................................. .... $00.00
The Can ractSrrrr) (Guaranteed Maximum Price) prior to this Change order was..$14,550.00
The Car tr ! :gym) (Guaranteed Maximum Price)will be (increased) (decreased) �?
( clbro e ) by this Change Order..$00.00
The new(Contract Sum) (Guaranteed Maximum Price) including this Change Order$00.00
The Contract Time will be.(inoreLsect) (decreased) (unchanged) by......................19 Days
The date of Substantial Completion as of the date of this Change Order is............ May 9, 2019
Detailed description of change order and justification:
CL
No cost time_extension t stanfi l corn Teti n by 20 days, from Anrll 1 0 Mav 9. 2019
e to permitting,and weatherdelpyg,
This bran e Order. _. .0° of the rl in I 92pjrgol l2rige.
Not al(d un it slanLea,by QAner,Architpot 11f, lica 1and Contractor
ARCHITECT: /A
Date
CONTRACTOR:
Date
DIRECTOR PROJECT MANAGEMENT:
Date
COUNTY/ASSISTANT ADMINISTRATOR: C-21��'ICCZZ;A/ y /
Date
Packet Pg. 625
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: Contractor had delays with permitting, and rain.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $50,000 or 5% of contract price (whichever is greater).Yes ❑ No ® U
M
Ir-
If Yes, explanation as to why it is not subject for a calling for bids:
0
• Project architect approves the change order. Yes ❑ No
If no, explanation of why: No architect with the project.
�s
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
Packet Pg. 626
C.17.a
I
A-I Property SeMces Inc,
890 SW 69th Ave Miami, FL 33144
0: (305)471-7353 Ext 303 F: (305)471-3702
www.alroofingcontractors.com
CCC 138326-CGC 1523132
Public works
Request Date Extension
May 14 2019
0
CL
Dear Steven Sanders
The following is a request for an extension of the time for the completion of repairs Public Works . From
the beginning A-1 Property Services has been in compliance to all aspects of this project.There have
been a few things that have affected our critical path such as Permitting we have completed are
substantial completion.
This Contractor provided a detailed letter addressing delays and time extensions requested due to
Permitting and rain . We are requesting a total of 20 days
0
CL
as
Sincerely,
0
PM/AI Property Services
Page 1 of 1
WATCH US ON
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O,NROE COUNTY/ENGINEERING/ PROJECT
MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: CHANGE ORDER NO: 1
Marathon Animal Shelter Building Repairs
Hurricane Repairs INITIATION DATE: May 14, 2019
TO CONTRACTOR: CONTRACT DATE: January 29, 2019
A-1 Property Services, Inc.
890 SW 69th Avenue Co
ntractors Change Order Request:
1 0
0
Miami, FL 33144 00.
The Contract is changed as follows:
The original fContract;Sum) (Guaranteed Maximum Price).................................$25,585.00 0
Net change by previously authorized Change Orders.................................. .... $ 00.00
The f,qgntract Sure) (Guaranteed Maximum Price) prior to this Change order was..$25,585.00
The m) (Guaranteed Maximum Price) will be (increased) (decreased) i
(y ar ) by this Change Order..$00.00
The new(Cortitract Sum) (Guaranteed Maximum Price) including this Change Order$00.00
The Contract Time will be flncreased) (decreased) (unchanged) by......................19 Days `d
The date of Substantial Completion as of the date of this Change Order is............ May 9, 2019
Detailed description of change order and justification;
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o cost teime .n a nd n ub t o iyll a 0 from A ri 1 019 e lea 9 01
This hgagg Order is 0.0%of the original contract
Not valid Until s e n r Ar hl ect(if i bl and Contraplor
ARCHITECT: A
Date
CONTRACTOR:
ate
DIRECTOR PROJECT MANA AEMENT: /a
Date
COUNTY/ASSISTANT ADMINISTRATOR:
Gate
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Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: Contractor had delays with permitting and rain.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $50,000 or 5% of contract price (whichever is greater).Yes ❑ No ® U
M
Ir-
If Yes, explanation as to why it is not subject for a calling for bids:
0
• Project architect approves the change order. Yes ❑ No
If no, explanation of why: No architect with the project.
�s
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain:
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i
890 SW 69th Ave Miami, FL 33144 "
0: (305)471-7353 Ext 303 F: (305)471-3702
www.alroofingcontractors.com
CCC 138326-CGC 1523132
Animal Shelter
Request Date Extension
May 14 2019
0
CL
Dear Steven Sanders
The following is a request for an extension of the time for the completion of repairs Animal Shelter.
From the beginning A-1 Property Services has been in compliance to all aspects of this project.There
have been a few things that have affected our critical path such as Permitting we have completed are
substantial completion.
cv
This Contractor provided a detailed letter addressing delays and time extensions requested due to
Permitting and rain . We are requesting a total of 20 days
0
CL
Sincerely,
PM/Al Property Services
Page 1 of 1
WATCHUSON
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O OE_COUNTY/ENGINEERING/ PRojEcr MANAGEmENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
FREEMAN JUSTICE CENTER—HURRICANE IRMA REPAIRS INITIATION DATE: 01109/2019
CHANGE ORDER NO: 1
TO CONTRACTOR:
SEA TECH OF THE FLORIDA KEYS,INC. CONTRACT DATE: 01/01/2019
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CL
The Contract is changed as follows:
0
The original(Contract Sum) (Stipulated Sum) $ 76,745.00 �3
Net change by previously authorized Change Orders $
The(Contract Sum)prior to this Change order was $ 76,745.00
The contract sum will be increased by
$ 4,664.58
The new(Contract Sum)will be
$ 81,409.58
The original substantial completion date was April 9,2019
0
The substantial completion will be increased by 90 days CL
0
The new substantial completion date will be July 8,2019
Detailed description of change order and justification:
h iraa a z a /ems e air e1 (C k xallC�d�r i r s 11_ t am Qr AM d' fJ0 to t''ae a°
a°ea cv r/. 7h wait-a�Ia rah/eras wvea di w c t er cf t7e Ian cr a fion that s-, 0
e
t1 arat la cc frdr at as we r rr trar ar a�berg /e �tl (t a rr raa crrral. As
,_g result P rarr ana rec aaax Rending
f alas�lfioaD Iari�/aClftallCa tdaEtll / a/1
CYO 1 J' Ell d _ 7!a7h?C? a X la Ua �
Not valld until sinned hy Owner Architect if llcable aed Cantrac' t
ARCHITECT: NIA
Date
CONTRACTOR:
�U
Date
DIRECTOR PROJECT MANAGEMENT ..j •„��`
i ��.. .....� . Date
COUNTY/ASSISTANT ADMINISTRATOR* � 20 MAY 2019
R�a an Gastesi Date
Kevin Wilson
Christine Hurley
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Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
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CL
If Yes, explanation:
The initial proposal included reusing all built-in benches that appeared to be undamaged prior to their
removal. The built-in benches were discovered to not be in a condition that would allow for their
reinstallation this condition was not discoverable until after their removal. As a result, I am recommending 0
the approval of the 27LF of new construction benches with the necessary labor.
• Change Order was included in the original specifications. Yes❑ No
If Yes, explanation of increase in price:
0
• Change Order exceeds$50,000 or 5%of contract price(whichever is greater). Yes❑ No
If Yes, explanation as to why it is not subject for a calling for bids: 0
0
• Project architect approves the change order. Yes❑ No
If no, explanation of why:
No Architect is contracted on this project
• Change Order is correcting an error or omission in design document. Yes❑No
Should a claim under the applicable professional liability policy be made? Yes❑ No
Explain:
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" ""< �� a���
OF THE FLORIDA KEYS
DESIGN BUILD CONTRACTORS
April 16,2019
Monroe County Engineering
Attn: Matthew Howard
1 100 Simonton Street,2-216
Key West, FL 33040
Re: Freeman Justice Center Drywall Repairs
Subject: Change Order#01 —Install an additional wood bench.
We hereby propose to furnish materials, equipment and perform the labor necessary to construct and 0
install an additional 27 linear foot bench to match existing. 0
1-Replace additional bench O
1.1 construct/install additional benches 27 If @ 130 $3,510.00
1.2 Superintendent 16 hr @ 45 $720.00
Subtotal $4,230.00 2
Overhead 5% $211.50
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$4,441.50
Profit 5% $222.08
TOTAL $4,664.58
All material is guaranteed to be as specified and the above work to be performed in accordance with the cm
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manufacturer's specifications and completed in a substantial workmanlike manner for the sum of.
Four Thousand, Six Hundred Sixty Four 58/00.............$4,664.58
Payment in full upon completion.
Any alteration or deviation from above specifications involving extra costs will be executed only upon written
orders and will become an extra charge over and above the estimate. All agreements contingent upon strikes,
accidents,or delays beyond our control. Owner to carry fire,tornado and other necessary insurance upon above
work. Workers Compensation and General Liability insurance on above work will be taken out by SEA TECH,
INC. Note-This proposal may be withdrawn by us if not accepted within 30 days.
ACCEPTANCE OF PROPOSAL
The above prices,specifications and conditions are satisfactory and are hereby accepted. You are authorized to do
the work specified. Payment will be made as outlined above.
Signature date
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MONROE COUNTYANGINEERING/ PRO,)ECTMANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: Key Largo II Roadway and Drainage Project CHANGE ORDER NO: 2
INITIATION DATE: 5122119
TO CONTRACTOR:Weekley Asphalt Paving,Inc. CONTRACT DATE: 6120/18
The Contract is changed as follows:
The original Contract Sum .......... ........................................................, ...,,....,...,.,.$1,622,981.58
Net change by previously authorized Change Order ...
The Contract Sum prior to this Change order was........................... -„ ....$1,585.781.58
The Contract Sum is:(decreased)by this Final Reconciliation Change Order#2 ($69,279.90)
The Revised 1 Contract Sum includingthis Change Order...............
l) ...----......,........ $1,516,501.68
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Pursuant to contract article 7.2.2, the cost or credit to the owner resulting from a change in the Work shall be
determined in one or more of the following:
72,2.1 mutual acceptance of lump sum properly itemized and supported by sufficient substantiating data to permit as
evaluation
7.2.2.2 unit prices stated in the Contract Documents or subsequently agreed upon 0
7.2.23 cost to be determined in a manner agreed upon by the parties and a mutually acceptable fixed or 0
percentage fee
.
.. ......... tion .
Bid Item No. Description Underrun.. Uci_,.._
p M Unit cos Am ount
t �
Decrease/Overrun
Increase Quantity _ncre '. ... r __
-111111-1-1
(126) 'nnn TN $156.b0 $(195
.....Traffic A ) �80) �
160 4 T emmBwwStabilization (13192 SY $3 40 $(44 85.....
µNV µ
334-1-11 � Superpave Asphalt Concrete -N 6 00)
0
430 17b 115 $ . CL
Pipe Culvert 15A (39) LF $18000 $72O,0-0)
443 70 4 12 LF 00 __-
�
522 Concrete Drivewayect (44) SY $89 00 --$(3,916 Do)
6
�� --
526 1 2 Pavers Archit _ (98) SY -�$110.00- -$(1 Q780.00) O
w.A,.n .. ," �._�3-6-7— _ 0
13eddmg Stone Pea Rock 367 TN $59.00 $21,653.00 cm
70fi-3 Reflect_.. .w......-..._.. ..mmm� ....vu.v. .....� �„-.'..-...... _.�._a,.� �
ive Pavement Markers .236 EA ...._ $4.00 $944.00
mm.�...._ _ w�.. .. ..... ,,� .
nt Markings 1 LS $5,900A0 $(5,900,00}
�10-96-201 phermop_..._�..._. .u. . __..
...lastic OTM Yellow---
.(.384) GM - $6,900.00.mm�mmIT$(z849.fi0)�
Solid 6"
ui
711-16-231 Thermoplastic
leep oplastic OTH Yellow - (.'2 81) � GM $2,600.00 $(702.50
�.... Total Final dtecoraclllatlonDeduct Cha rater 2 6 t
The project commencement was August 22, 2018.Substantial Completion was achieved on April 21,2019 and weather
extended'the contract 14 days, 17 holldays were granted and contractor rework extended the contract 19 days for a
fInai contract 262 days. Contractor agrees to accept the decrease in monetary compensation and hereby waives and
releases any and all claims for any additional compensation related to these bid items, The CEI has provided the
attached summary of over and underruns and concurs with this final reconciliation change order.
This Change Order is(,04266%)of the original contract price.
Nat Xajldi arntlli si ne Owner Archi t t ( I Contractor
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DANIEL D.WEEKLEY
PRESIDENT
CONTRACTOR'
D e
ENGINEERING SERVICES DIRECTOR w" 5/2-3
ate
ASSISTANT COUNTY ADMINISTRATOR "'" �..��� � a .. 2$MAY 2019
Dale
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FDOT acknowledment:FDOT SCOP Contract GOU09-FM#441888-1-58701
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Change Order Attachment per Ordinance No. 004-1999
e Change Order was not included in the original contract specifications. Yes® No 0
If Yes, explanation:
Final Project Reconciliation Change Order
i
e Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
0
CL
e Change Order exceeds$26,000 or 5% of contract price(whichever is greater). Yes ❑ No® 0
0
If Yes, explanation as to why it is not subject for a calling for bids:
N
e Project engineer/architect approves the change order. Yes ® No❑
If no, explanation of why:
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e Change Order is correcting an error or omisslon in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes 0 No® 0
Explain:
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RS&H
3100 Overseas Highway
Marathon Florida
i
Monroe County Engineering Department May 22,2019
Judith Clarke,P.E.
110 Simonton Street
Key West,)~L 33040
Project:Key Largo II 441888-1-54-01
Subject: Overrun and Underruns
0
CL
The summary of contract dollar changes is shown below;
Original contract amount ..$1,622,981.58
Net change by previous authorized change orders#1..................................... .($37,200.00)
The contract sum prior to this change order..................................................$1,585,781.58 t3
The contract sum will decrease due to overrun/underruns................................($69,279.90)
The new contract sum including overruns/underruns ......$1,516,501.68
The contract time was increased 14 days due to weather, 17 days for Holidays,and 19 days for rework.
The summary of contract time changes is shown below:
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Originalcontract...........................................................................212 days
Weather......................................................w.........,.,......,.,,........,.....14 days
Holidays.............. ...........................................................................17 days
Contractor rework.................................. 19 days 0
0
cm
Total Contract days............................................................... .....262,,,days
Below is a detailed description of pay item overruns and underruns for the contract;
Pay Item 160-4 Type G0B"Stabilization 0
Based on the test results the existing subgrade exceeded the min requirement of a 40 LBR our
results were a 95 LBR.Based on that it was decided to leave in place at no pay.This resulted in
an undemm of 13192 SY.
Pay Item 334-1-11 Superpave Asphalt Concrete Traffic A
Based on the contractor certification of quantities.This resulted in an underrun of 126 TN.
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Pay Item 430-175-115 Pipe Culvert,optional Material, 15"S/O
The solid pipe crossing the roadway were eliminated by the FOR at the request of the contractor.
This resulted in an underrun of 263 LF.
Pay Item 443-70-4 French Drain,24"
Due to minor field adjustment and adding additional French drain pipe on Bonito.This resulted
in an overrun of 12 LF.
Pay Item 522-2 Concrete Sidewalk and Driveway 6"
The contractor did not have to adjust the sidewalk or driveway as indicated in the plans. This
resulted in an underrun of 44 SY. CL
Pay Item 526-1-2 Pavers,Architectural Sidewalk 0
Due the existing condition of the brick pavers and there actual grade the contractor did not have
to make as many adjustments to the pavers.This resulted in an underrun of 98 SY.
Pay Item 530-74 Bedding Stone(Pea Rock)
There's a plan quantity error with this pay item,based on actual field measurements and the
tonnage tickets.This resulted in an overrun of 367 Tons.
0
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Pay Item 706-3 Reflective Pavement Markings
This pay item was added to the contract instead of using pay item 710-90 as show below.This 0
resulted in an overrun of 236 EA. 0
Pay Item 710-90 Painted Pavement Markings,Final Surface
This pay item was not used. This resulted in an underrun of 1 LS.
0
Pay Item 711-16-201 Thermoplastic,Standard OTH Yellow Solid 6"
Based on certified quantities and field measurements there was a slight underrun.This resulted
in an underrun of 0.0384 GM.
Pay Item 711-16-231 Thermoplastic,Standard OTH Yellow Skip 6"
Based on certified quantities and field measurements there was a slight underrun.This resulted
in an underrun of 0.281 GM
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The final reconciliation of actual quantities installed resulted in the following overruns and undcrruns for
this contract.
......... _....,. ..- ..� ... m
Overruns/Underruns
Pay
Item Item Description Quantity
Under/Over Unit Qtity Unit Price Amoun
t
160 4 TYPE B STABILIZATION Under SY
nd �an ...�... _ 13192 00 $.� ..3,4.:.0 $ �44,852.80):
1
334-1- .S:.,_.,,, ..__.�__.-...._..._. .. . _
UPERPAVE ASPHALT CONCRETE,
11 TRAFFIC A Under TN -126.00 $ 156.00 $ (19,656.00)
. .
m�N,._.� ........ ........ .. . ,. . . ..........
.. .:.,...._,
430-
175- PIPE CULVERT,OPTIONAL 1
414135 MATERIAL, 15"S/CD Under LF -39,00 $ 180.00 4$ (7,020.00)
.... _
-
� as
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70-4 FRENCH DRAIN,24" Over LF 12.00 $ 300.00 $ 3,600,00
.CONCRETE EWAL AND .. ..w _
SY 44.00 $ 89.00 $ (3916.00)
.mm ' Under 0
522.2..... DRIVEWAYS 6........_.aw ...� �... ...... e- ..
,
526-1- PAVERS,ARCHITECTURAL as
2 SIDEWALK Under SY -98.00 $ 110.00 $(10 780.00)
_.._B- -.n.n..mm _..._ _ ..ww_. . ._._.. . . ..-..7.00
-....��-� 0 �$ 21,653.00 U
530-74 BEDDING STONE(PEA Rock) Over TN 367.00 $ 59 0 � y µ
6. $ 944.00
706-3 „ REFLECTIVE PAVEMENT MARKERS Over EA 2300 $ 4 00 ww w -�� y-
PAINTED„PAVEMENT MARKINGS,
710-90.. mm Under LS 100 $ 5,900 00 $ (5 .SURFACE
711- THERMOPLASTIC,STANDARD OTH
16-201 YELLOW SOLID 6" Under GM -0.384 $ 6,900.00 $ (2,649.60)
711- THERMOPLASTIC STANDARD OTH CL
16 231 YELLOW SKIP 6" Under GM 0,281 $ 2,500.00on $$ (702.50)
m.. _.....rr n...... ... ._... _ �..__ .. ._.m_
Total Overrun Overrun Final Reconciliation
-:---- __ .. ... . ... _ ®®.. _.......... .. :...:
If you have any questions or need clarification of the above item summaries,please call Jackson Taylor at
561-436-2860.
Sincerely,
0
Jackson Taylor
Project Administrator,RSH
Cc: Judith Clarke,Debra London,Jacki Hart,P.E,File
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