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Item D1 D.1 G BOARD OF COUNTY COMMISSIONERS County of Monroe � "1 Mayor Sylvia Murphy,District 5 The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1 �pw° Michelle Coldiron,District 2 Heather Carruthers,District 3 David Rice,District 4 County Commission Meeting June 19, 2019 Agenda Item Number: D.1 Agenda Item Summary #5646 BULK ITEM: Yes DEPARTMENT: Budget and Finance TIME APPROXIMATE: STAFF CONTACT: Julie Cuneo (305) 292-4460 No AGENDA ITEM WORDING: Report of Hurricane Irma finance activity by the Office of Management and Budget ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: DOCUMENTATION: Hurricane Irma Project Update June 19 2019 FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Packet Pg. 822 D.1 Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: N/A REVIEWED BY: Tina Boan Completed 06/04/2019 4:30 PM Kathy Peters Completed 06/04/2019 4:32 PM Board of County Commissioners Pending 06/19/2019 9:00 AM Packet Pg. 823 D.1.a �::. .. 4 YlslYsl�VYV�IIGtVYItGYVIItGtVlltdt�V rlld ill tdtdtrtordtdtrtordtrt Y Y 4� I I � a� Tina Boan, Sr. Director ( Monroe County Budget and Finance m E a CL a 0 I- IL E a Packet Pg. 824 D.1.a Projects Submitted to FEMA as of 5/31/19 Date FEMA CRC OLA Review Am mum Uploaded to Estimated Cost Am mum (Projects FEMA State DEM Balance Due FEMA Project Cost Pending V.- State DEM $1 million and Project Cost 2ntl Paymers Pavnmmm. on Partial Project ID Portal Description of Project Submitted FEMARevi- State DEM 1st Validationover) Obligated Validation in Process Receivetl Payments Project Status Temporary Sanitary Facilities 1 FEMA9657 PW 41 101R017 100%Cost Share $62,W4 $60,9W NIA $60,950 $60,9W $0 Obligated and Fully Pin Fus Rescue Medical Supplies 2 FEMABWO PW 39 1211201] 100%Cost Share $110,4]8 $106,4% NIA $1W465 $106,465 $0 Obkkgatetl antl Fully Paitl Temporary Fencing 100%Cost 5 FEMA93/6 M48 1211R017 Share $25,W8 $23,503 NIA $23,508 $23,503 $0 Obligated and Fully Paid Satellite Systems 1OW1 Cost 4 FEMA9386 PW 198 121112(11] Share $102,685 $50,9321 NIA $W,9021 $50,902 $0 Obligated and Fully Paid Higgs Beach Send Cleanup 90 s FEMA11667 PW 214 111312(118 Cost Share $65,188 $61,2 3 NIA $61,263 $58,2W $0 Obligated and Fully Paid Emergency Repairs of Roads and 6 FEMA1%49 PW 511 111WM18 Bridges 1001.Coal Share $11,783 $11,214 NIA $11,214 $11,214 $0 Obli gated and Fully Pau Temporary Road&Signs Repair 759/6Cost Share(labor,road signs,orange cones,barricades, 2 FEMA26503 PW 1113 12512018 asphalt and rock) $66,303 $46,547 NIA $46,547 $40,729 $0 Obli gated and Fully Pau Emergency Operations Center ]5%Cost Share(materials, e FEMA 34105 PW 1547 3R912(118 contracts,rentals) $117,12 $114,394 NIA $114,394 $100,o% $O Obligated and Fully Paitl Sheltering and Evacuation 75% g FEMA 41002 PW 2521 4QWM18 Cost Share $20,638 $20,638 NIA $2(1,638 $18,068 $0 Obligated and Fully Paid Fuel Tank&Pumps 76%Cost 10 FEMA41062 PW 4098 101162018 Share $3,427 $3,427 NIA $3,427 $2,999 $0 Obligated and Fully Paid Force Account Labor first 30 11 FEMA5072 PW 22 11114R017 days 1009/6Cost Share $2,701,5W $2,667,614 $2,667,614 $535 $2,666,739 $535 Obligated and Partially Paitl Force Account Vehicle& 12 FEMA11613 PW 164 111312(118 Equipment 1001 Cost Share $511,817 $524,115 NIA $524,115 $153,437 $3/0,6]8 $153,437 Obligated and Partially Paid Emergency Operations Center 1W%Cost Share(materials, 15 FEMA1W38PW2426 211612018 contracts,rentals) $2(15,446 $187,110 NIA $187,110 $23,W9 $163,721 $23,W9 Obligated and Partially Paid Contract Debris Removal 92% 14 FEMA9400 PWM61 211&M18 Cost Share %,092,359 $4,682,553 NIA $4,682,553 $5W 467 $4,132,086 $363,165 ON igated and Partial ly Paid emporary Repairs,Equipment, Marorials including Mileage&Meals Obligated and Pending Sate 15 FEMA32556 PW 2]]9 2/16/2018 100%Cost Share $44],]21 $344,965 WA $344,96' $344 9651 Validation for Payment Emergency Operations Support Obligated and Pending Sate 16 FEMH3/L90 PVV 10L0 31,1/2918 100%Cost Share $49,999 $50,000 N/A $49,999 $49,999 Validation for Payment .� Sheltering and Evacuaran 100% Obligated and Pending Sate C. 12 FEMA 16162 PW 1512 3222018 Cost Share $562,125 $546,878 N/A $546,878 $546,878 Validation for Payment obligated and Pending State 1e FEMA46248PW4415 8/72018 STEP]'%Cost Share $2,076,323 $1,969,337 $1,969337 $1,969,337 Validation for Payment A Big Pine Key AARP 75%Cost Obligated and Pending Sate C 15 FEMA36054 PW4132 9/17/2018 Share $88952 $10,020 N/A $10,020 $10,020 Validation for Payment N Monroe County Sheriff Obligated and Pending Sate 20 FEMA 36861 PW 4629 10232018 Peace dKers 75/Cost Share $1162,324 $500,654 N/A $500,654 $500,654 Validation for Payment LL Channel Markers and Buoys]'% Obligated and Pending Sate M 21 FEMA 68313 PW 5833 11/162016 Cost Share $196,504 $196,504 N/A $196,504 $196,504 Validation for Payment Big Pine Community Park 75%Cost Obligated and Pending Sate 22 FEMA 68387 PW6513 329/2019 Share $1,275,901 $1,275,901 $1,275,901 Validation for Payment N Contract Debris Removal 75%Cost C 23 FEMA38528 PW 4331 4/1NE018 Share $13,941,716 $11 342,46' $11,342,465 Pending OLA Approval M L) Contract Debris Removal]]%Cost 24 FEMH4334L PVV4464 //62018 Share $/,681,385 $7,677,635 $7,677,635 Pend mg OLA Appmwal Mold Testing&Remedial 75% Pending Recipient Final Review = 23 FEMA 41018 PW 5892 6/82018 Cost Share $1,316,011 $1,420,736 $1,420,736 at State AF,Sheriff's House(big Pine)I- Pending Reepient Final Review 01 26 FEMA 68394 PW 6203 12 U2018 Cost Share $441,689 $440,689 $440,689 N/A at State G Permanent Signs&Signals 75% Pending Recipient Final Review 04 22 FEMA 73360 PW 6224 1/42019 Cost Share $161,240 $168,816 $168,816 N/A at State Monroe County Communication Pending Insurance&Mitigation 2e FEMA 36209 PW 4818 10/312018 Towers ]'%Cost Share $41282 $41628 Review N Pending insurance&Mitgation C 25 FEMA 36222 PW 4076 19/2018 Caro Bit di ng]5%Cost Share $1,530,799 $658149 Review 7 Monroe County Detention Center Pending FEMA Project y SO FEMA36682 PW 4436 10/192018]5%Cost Share $70533 $132,927 Manager Review � ner Fire Station I-Test � 51 FEMA 68384 PW 6476 124/2019 Share $150192 $8,970 Pending EHP Rev i ea, C. MC Building and Equipment(Upper 52 FEMA36W8PVVI09S 12S/2019 Keys)15%Cost Share $326,793 $132,315 fending EPH U.ew V *****MC Buildings 75%Cost Pending CRC Project N 55 FEMA 68386 PW6946 2/112019 Share $991,654 $305,966 Development '0 54 FEMA 68382 PW 6]]1 2222019 Transfer Stations 75%Cost Share $366,504 $138107 Pending EPH Rev i ea, LL 55 FEMA Wool PW6527 2222019 Bl ue Heron Park]'%Cost Share $666,262 $245,262 Pending EPH Review Permanent Roads&Bridges 75% 56 FEMA41031 PW6402 3292019 Cost Share $1,233,467 $1,233,467 Approved to Move to Sate Key Vest Lighthouse and Cut Shop fending insurance&Mitgation N 52 FEMA 68383 PW6416 3222019 ]5%Cos[Share $149,996 $79,655 Review C N V Se FEMA 68391 FW6464 326/2019 MC Parks Group1]'%Cost Share $495124 $495,124 Pending EHP Review Waste Management Residental Project being split into 4 7 55 FEMA 74144 328/2019 Debris Hauling]'%Cost Share $894,583 $923,078 projects per FEMA = 4o FEMA 68389 PW6516 328/2019 Higgs Beach 75% Share $291,054 $291,054 Pend mg EHP Review 41 FEMA 36215 PW6560 328/2019 Boat R amps]'%Cost Share $510,565 $239,946 Pen ding EHP Review W Historic Courthouse 75%Cost E 42 FEMA 68381 PW6801 328/2019 Share $37,811 $34,811 Pending F naI FEMA Review L V 45 FEMA 68388 PW6506 328/2019 Veteran's Park 75%Cost Share $446,966 $428,993 fending EHP Revi ew w Fleet Damaged Vehicles and Pending Applicant Project a 44 FEMA 40994 PW6542 329/2018 Ed,ipment]'%Cost Share $424,090 $54,000 Review AF,Fire Vehicles&Equipment I- Pending Applicant Pr JeD 45 FEMA 68385 PW6755 4/12019 Cost Share $256,465 $23290 Review ****Harry Has Park 75%Cost 46 FEMA 36673 422019 Share $832,619 $832,619 Pending EEl Completion ****West Malone 15%Cost 42 FEMA 683]9 FW66T/ 4/42019 Share $285112 $285112 Pending EHP Review *****MC Parks Group 2 75% 4e FEMA 68392 PW6152 4/92019 Cost Share $205,RM $205,049 Pend i ng EHP Review 45 FEMA 68380 PW6714 4/122019 East Martello 75%Cost Share $55,881 $55,881 Pending EHP Review 5o FEMA 68393 PW6180 4/122019 Watson Park 75%Cost Share $631,142 $634,002 Pend i ng EHP Review Pending Insurance&Mitgation 51 FEMA 40995 PW6761 424/2019 Ai r Curtains]'%Cost Share $451,614 $465,280 Review Middle Keys Buildings I-lost 52 FEMA 68378 PW1014 5/12019 Share $91325 $90954 Pending EHP U.ew MC Public Facilities Middle Keys 55 FEMA 36203 PW7181 5/14/2019 75%Cost Share $410,041 $349,794 Pending EHP Rev i ea, ---Lower Keys Buildings 75% Pending Insurance&Mitgation 54 FEMA 683]]PW]24] 5292019 Cost Share $45,353 $45,353 Review 55 FEMA 38140 PW7251 5292019 Marathon Airport]5%Cost Share $2,090,429 $2,090,429 Pending EHP Review 56 FEMA 68735 PW1280 52N2019 Key West Airport 75%Cost Share $181,263 $144,024 Pending EHP U.ew MC Sheriff/Firs Rescue& Pending Insurance&Mitgation 52 FEMA 36686 PW]353 529/2019 Substations]'%Cost Share $192,8'4 $192,854 Review Se FEMA36045 PW 4724 1102018 Stiglip House 15%Cost Share In Appeal Process I55 FEMA1603516035 2/16/2018 Base Camp 100%Cost Share $6593,062 In Appeal Process $51,693,1161 $10,866,133 $34,W5,2981 $3,M6,1421 $19,020,1001$13,454,9551 $4,346,183 $0$7,836,343 %40,525 OLA Office of Legislature Affairs Obligated and Fully Paid Obligated and Partially Paid Obligated and Pending State EHP Environmental,Historical Preservation Validation for Payment Pending OLA Approval Pending Recipient Final EEI Essential Elements&Information Review at State Pending in FEMA Review Process In Appeal Process Packet Pg.825 D.1.a Preliminary Cost Estimates by Category as of 5/31 /19 Insurance Estimated FEMA Total Estimate Proceeds County Portion Category A Debris Removal--Land 92/4/4 Cost Share $5,097,357 $203,894 Category A Debris Removal--Land 77/11.5/11.5 Cost Share $7,689,385 $884,279 Category A Debris Removal--Land 75/12.5/12.5 Cost Share $14,103,633 $1,762,954 Category A Debris Removal--Marine 75/12.5/12.5 Cost Share $500,000 $500,000 Category B Emergency&Protective Measures 100/0/0 Cost Share $11,897,403 $0 Category B Emergency&Protective Measures 75/12.5/12.5 Cost Share $1,716,303 $214,538 Category C Roads&Bridges 75/12.5/12.5 Cost Share $2,195,187 $274,398 Category D Water Control Facilities 75/12.5/12.5 Cost Share $3,500,000 $437,500 Category E Buildings&Equipment(Buildings Only)75/12.5/12.5 Cost Share $10,580,287 $6,446,756 $516,691 Category E Buildings&Equipment(EquipmentNehicles/Content Only)75/12.5/12.5 Cost Share $1,511,813 $699,989 $101,478 Category G Parks,Recreational Facilities&Other Items 75/12.5/12.5 Cost Share $12,525,601 $1,565,700 $71,316,968 $6,461,433 USDA Natural Resources Conservation Service(NRCS)Emergency Watershed Protection(EWP)Program Grant Total Estimate County Portion Debris Removal--Marine 75/25 Cost Share NRCS $31,721,532 $7,930,383 Debris Removal--Marine Technical Assistance 100/0 Cost Share NRCS(up to 7.5%oftotal construction costs) $2,731,607 $0 Debris Removal--Marine Technical Assistance 0 Cost Share NRCS(over 7.5%oftotal constuction costs) $600,000 M (See slide 10 for complete grant budget) $7,930,383 Florida Keys Stewardship Act Funds Appropriation M'2221$34,453,139 $ 383 cu Total Estimate: $105,770,107 $8,891,816 ° Cd C38 CL ° M E ° Packet Pg. 826 D.1.a Paid Expenses by Fund as of 5/31 /19 Hurricane Irma Activity by Fund FY17 FY18 FY19 Actual Actual Actual Actual Total Grant Fund - Fund 125 125 0459110 Personnel $2,509,179 $686,520 $225,268 $3,420,967 125 0459110 Operating $3,470,917 $8,363,910 $2,258,446 $14,093,273 125 0459110 Capital $46,642 $24,551 $601,489 $672,682 Total $6,026,738 $9,074,980 $3,085,203 $18,186,921 Card Sound Road - Fund 401 401 22559 Personnel $0 $0 $0 $0 401 22559 Operating $0 $13,175 $0 $13,175 - 401 22559 Capital $0 $0 $0 $0 E Total $0 $13,175 $0 $13,175 Marathon Airport - Fund 403 403 635102 Personnel $30,116 $8,607 $0 $38,724 Z 403 635102 Operating $3,505 $272,555 $55,105 $331,165 C) Ir- 403 635102 Capital $0 $0 $0 $0 Total $33,621 $281,163 $55,105 $369,889 Key West Airport - Fund 404 404 630191 Personnel $77,258 $1,094 $0 $78,352 404 630191 Operating $28,516 $86,457 $16,198 $131,171 404 630191 Capital $0 ($0.36) $0 ($0) D Total $105,773 $87,551 $16,198 $209,522 a 0 MSD Solid Waste - Fund 414 a. 414 40003 Personnel $49,396 $1,883 $0 $51,279 M 414 40003 Operating $1,326,521 $24,211,555 $834,420 $26,372,495 414 40003 Capital $0 $0 $0 $0 Total $1,375,916 $24,213,438 $834,420 $26,423,774 a TOTAL $7,542,048 $33,670,307 $3,990,926 $45,203,281 Packet Pg. 827 D.1.a Estimated Damages Submitted to Insurance as of 5/31 /19 Total After Payments Amount in Buildings Deductible Received Negotiation Citizen's Property Insurance $4,472,350 $995,828 $3,490,385 Wright National Flood Insurance $1,411,262 $"/l�r���,,23,4, $667,028 Lloyd's of London $12,803,536 $5,000,000 $0.00 $18,687,148 $6,"ll�r40,062 $4,157,413 as Vehicles and Fire Apparatus and Portable Equipment for Fire Rescue Volunteer Firemen's Insurance Service, Inc. (VFIS) $560,639 $363,628 $197,011 Florida League of Cities $41,194 $,411,116,r4 $0.00 � ,60 $0.00 E Progressive Insurance $603,690 Y4,,,4,;,a", $197,011 u- �� M E Total: $19,290,841 $7,1,46,7,45 $4,354,424 .2 cv M 91 a 0 L- M E .2 c Packet Pg. 828