Item M5 M.5
t, BOARD OF COUNTY COMMISSIONERS
County of Monroe Mayor Sylvia Murphy,District 5
The Florida Keys l'U � � Mayor Pro Tern Danny Kolhage,District 1
�pw° Michelle Coldiron,District 2
Heather Carruthers,District 3
David Rice,District 4
County Commission Meeting
June 19, 2019
Agenda Item Number: M.5
Agenda Item Summary #5685
BULK ITEM: Yes DEPARTMENT: County Clerk of Court
TIME APPROXIMATE: STAFF CONTACT: Aneta Jodkowska(305) 292-3411
N/A
AGENDA ITEM WORDING: Approval to remove surplus equipment from inventory via disposal
or advertise for bid.
ITEM BACKGROUND: F.S. 274.05-274.07 and Monroe County Purchasing Policy state
that the Board of County Commissioners shall approve the disposal of items that have been
declared to be surplus by the Property Manager within the office of the Clerk of the Courts.
Each of the items on the attached list has been certified by its department to be of no value.
Once disposal is approved, the items will be removed from the Fixed Asset Inventory List.
PREVIOUS RELEVANT BOCC ACTION:N/A
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Assets
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Packet Pg. 1219
M.5
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Kevin Madok Skipped 06/04/2019 4:20 PM
Cynthia Hall Completed 06/05/2019 9:08 AM
Kathy Peters Completed 06/05/2019 9:13 AM
Board of County Commissioners Pending 06/19/2019 9:00 AM
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ATTACHMENT B
Monroe County
INVENTORY DELETION REQUEST
TO: John Byers/Nicole Rhodes FROM: Information Technology
Property Clerk,Finance Dept.
DATE: May 31,2019
M.C. Serial Asset Date Original& Est.
I.D.Number Number Description Purchased Present Value
6957 Oneac Sineray SII UPS 8-26-2010 $2025.00
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CHECK ONE(1)APPROPRIATE LINE BELOW:
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APPROVAL TO ADVERTISE FOR BIDS. U)
XXXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
OLD OUTDATED
PREPARED BY: Maria Guerra DATE: May 31,2019
NAME
DIVISION DIRECTOR APPROVAL:
NAME I RECTOR Alan Maceachern
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ATTACHMENT B
Finance Deft.
Monroe County
INVENTORY DELETION REQUEST
TO: John Byers/Nicole Rhodes FROM: Information Technology
Property Clerk,Finance Dept.
DATE:
M.C. A=et Date Original&Est.
LEL N»ber Nundw Dewr44on Purclumd Present Value
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APPROVAL TO ADVERTISE FOR BIDS. 0
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APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
PREPARED BY: DATE:
NAME
DIVISION DIRECTOR APPROVAL:
NAME IT DIRE OR Alan Maceachern
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MONROE COUNTY
INVENTORY DELETION REQUEST EN
RI IN A LM.5
To: _John Beyers From: _Kathy Downing
Property Manager
h4x5���' j� 5y. bQ{'Frhi4� '/pK,RLY
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7867 94076 Insinger Undercount Dishwasher 6/21/2013 $4,565.00 $0.00
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APPROVAL TO ADVERTISE FOR BIDS
XX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: U)
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Reason for request:
OuJCJA(a,4 anol broken beyond reasonable repair C
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PREPARED BY: — DATE: 3 �9
Signature
Kathy Downing
Printed Name
DIVISION DIRECTOR APPROVAL:
Signature
OMB FORM REVISED 03/I2 rinted Name
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MONROE COUNTY
INVENTORY DELETION REQUEST
To: _John Bed From: Medical Examiner Office
Property Manager
Monroe County Serial Asset Date Original and Estimated
I.D.Number Number Description Purchased Present Value
4814 N/A Fisher Scientific Microscope 9/30/200.�, $1,536.63
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APPROVAL TO ADVERTISE FOR BIDS <
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT
XXXX APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO: MCSO CSI UNIT U)
Reason for request:
Not needed by the MEO.
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PREPARED BY: S�- DATE:
Sign /
Judy M. son,Director of Operations
Printed Name
DIVISION DIRECTOR APPROVAL:
Signature
Michael Steckbauer, M.D.
OMB FORM REVISED 03/12 Printed Name
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John Beyers
From: Olson-Judy <Olson-Judy@MonroeCounty-FL.Gov>
Sent: Tuesday, May 14, 2019 8:10 AM
To: John Beyers
Subject: RE:Asset Donation form
Attachments: INVENTORY DONATION OF MICROSCOPE 5-13-19.pdf
Good morning John,
The MEO would like to donate the microscope to the CSI unit of the Monroe County Sheriff Office. This type of
microscope is not needed for death investigations.
Thank you,
Judy M. Orson
Director of Operations
District 16 Medical Examiner Office
56639 Overseas Hwy.
Marathon, F-C 33050 C
Office: (305) 743-9011 A
Fax: (305) 743-9013
Email MEO@monroecounty flgov U
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Please note: Florida has a very broad public records law. Most written communications to or from the County regarding County CL
business are public record,available to the public and media upon request.Your e-mail communication may be subject to public
disclosure. U
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From:John Beyers<jbeyers@monroe-clerk.com>
Sent:Thursday, May 9, 2019 4:38 PM
To:Olson-Judy<Olson-Judy@MonroeCounty-FL.Gov>
Subject:Asset Donation form
Hello Judy,
Here is the form (same form) to request donating, deleting or to place up for bid
Just check the appropriate line when you complete the form. Let me know if you have any questions or need anything
further.
It was nice meeting you yesterday.
Thanks,
John Beyers
Clerk IV
Clerk of the Court
Monroe County
500 Whitehead St
Key West, FL 33040
(305)292-3543
1
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